SECOND AMENDED AND RESTATED SUPPLEMENTAL RETIREMENT AGREEMENT
Exhibit
10.3
SECOND
AMENDED AND RESTATED
THIS SECOND AMENDED AND RESTATED
SUPPLEMENTAL RETIREMENT AGREEMENT (the “Agreement”) is made as of January
1, 2005 by and between ATLANTIC
COAST BANK (the “Bank”), its successors and assigns and XXXXXX X. XXXXXXX, XX. (the
“Executive”).
WITNESSETH:
WHEREAS, the Executive and the
Bank entered into a Supplemental Retirement Agreement dated as of the 1st day of
November, 2002 (the “Original Agreement”) and an Amended and Restrained
Supplemental Retirement Agreement dated as of January 1, 2005; and
WHEREAS, the American Jobs
Creation Act of 2004 enacted new section 409A of the Internal Revenue Code (the
“Code”) and final Treasury Regulations were issued under Code Section 409A in
April, 2007, all of which affects the Original Agreement, and the Executive and
the Bank now wish to amend and restate the Original Agreement in order to comply
with Code section 409A and the regulations thereunder and make certain other
clarifications do the original agreement.
NOW, THEREFORE, in
consideration of the premises and covenants contained herein, the Executive and
the Bank hereby amend and restate the Original Agreement in its entirety as
follows, effective as of January 1, 2005:
1.
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Definitions. In this
Agreement, the following words and phrases shall have the following
meanings:
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(a)
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Accrued
Benefit Percentage shall mean, except as otherwise provided in this
Agreement, 2.5% for each full calendar quarter of the Executive’s
employment with the Bank since January 1, 2002, calculated through the
last day of the calendar quarter in which the Executive (i) experiences a
Separation from Service or (ii) attains the Normal Retirement Date,
whichever shall first occur; provided, however, that
in no event shall the Accrued Benefit Percentage exceed
60%.
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(b)
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Administrator
shall mean the person or committee appointed by the Board of Directors of
the Bank to Administer this Agreement. If a committee is
appointed by the Board of Directors, a majority of those persons shall
constitute a quorum and the act of the majority of such of persons either
at a meeting or by written consent, shall be the act of the
Administrator. The administrator may adopt such rules and
procedures, not inconsistent with this Agreement, as it deems necessary or
appropriate in order to administer this
Agreement.
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(c)
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Average
Compensation shall mean the amount determined by dividing by three
(3) the higher of (i) the amount show in Box 1 of Form W-2; or (ii) the
amount that would have been shown in Box 1 of Form W-2, had the Executive
been receiving his “base salary” as set forth in his employment agreement
rather than an agreed upon lower base salary, but in either
case (excluding taxable income attributable to any restricted
stock awards, stock options, stock appreciation rights or any other awards
made under any equity plan maintained by the Bank or its affiliates)
earned by the Executive from the Bank and its affiliates and subsidiaries
(or any successors thereto by merger or purchase) during the three
calendar years in the ten year period prior to his Separation from Service
that results in the largest
total.
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(d)
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Benefit
Determination Date shall mean the first business day of the
calendar month following the earliest of (i) the Executive’s Normal
Retirement Date; (ii) the Executive’s Separation from Service; (iii) the
Executive’s death; (iv) the Executive’s Disability; or (v) a Change in
Control.
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(e)
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Cause
shall mean a Separation from Service that arises from the Executive’s
gross negligence, willful misconduct, breach of fiduciary duty involving
personal profit, intentional failure to perform stated duties, and willful
violation of any law, rule, or regulation (other than traffic violations
or similar offenses) or final cease-and-desist
order.
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(f)
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Change
in Control shall mean the
following:
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(1) “Change
in Control” shall mean (i) a change in the ownership of the Bank or Atlantic
Coast Federal Corporation (the “Company”), (ii) a change in the effective
control of the Bank or Company, or (iii) a change in the ownership of a
substantial portion of the assets of the Bank or Company, as described
below. Notwithstanding anything herein to the contrary, the
reorganization of Atlantic Coast Federal, MHC by way of a “second-step
conversion” shall not be deemed a Change in Control.
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(2) A
change in ownership occurs on the date that any one person, or more than
one person acting as a group (as defined in Treasury Regulations section
1.409A-3(i)(5)(v)(B)), acquires ownership of stock of the Bank or Company
that, together with stock held by such person or group, constitutes more
than 50% of the total fair market value or total voting power of the stock
of such corporation.
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(3) A
change in the effective control of the Bank or Company occurs on the date
that either (i) any one person, or more than one person acting as a group
(as defined in Treasury Regulations section 1.409A-3(i)(5)(vi)(B))
acquires (or has acquired during the 12-month period ending on the date of
the most recent acquisition by such person or persons) ownership of stock
of the Bank or Company possessing 30% or more of the total voting power of
the stock of the Bank or Company, or (ii) a majority of the members of the
Bank’s or Company’s board of directors is replaced during any 12-month
period by directors whose appointment or election is not endorsed by a
majority of the members of the Bank’s or Company’s board of directors
prior to the date of the appointment or election, provided that this
sub-section “(ii)” is inapplicable where a majority shareholder of the
Bank or Company is another
corporation.
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(4) A
change in a substantial portion of the Bank’s or Company’s assets occurs
on the date that any one person or more than one person acting as a group
(as defined in Treasury Regulations section 1.409A-3(i)(5)(vii)(C))
acquires (or has acquired during the 12-month period ending on the date of
the most recent acquisition by such person or persons) assets from the
Bank or Company that have a total gross fair market value equal to or more
than 40% of the total gross fair market value of (i) all of the assets of
the Bank or Company, or (ii) the value of the assets being disposed of,
either of which is determined without regard to any liabilities associated
with such assets. For all purposes hereunder, the definition of
Change in Control shall be construed to be consistent with the
requirements of Treasury Regulations section 1.409A-3(g)(5), except to the
extent that such regulations are superseded by subsequent
guidance.
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(g)
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Disabled
or Disability shall mean the
Executive:
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(1) is
unable to engage in any substantial gainful activity by reason of any
medically determinable physical or mental impairment which can be expected
to result in death, or last for a continuous period of not less than 12
months;
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(2) by
reason of any medically determinable physical or mental impairment which
can be expected to result in death, or last for a continuous period of not
less than 12 months, is receiving income replacement benefits for a period
of not less than three months under an accident and health plan covering
employees of the Bank; or
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(3) is
determined to be totally disabled by the Social Security
Administration.
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(h)
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Involuntary
Termination shall mean Separation from Service, other than for
Cause, without the Executive’s express written consent and voluntary
resignation due to a material diminution of or interference with the
Executive’s duties, responsibilities and benefits as President and Chief
Executive Officer of the Bank, including (without limitation) any of the
following actions unless consented to in writing by the Executive: (i) a
change in the principal workplace of the Executive to a location outside
of a 30 mile radius from the Bank’s main office as of the date hereof;
(ii) a material demotion of the Executive; (iii) a material reduction in
the number or seniority of other personnel reporting to the Executive or a
material reduction in the frequency with which, or on the nature of the
matters with respect to which, such personnel are to report to the
Executive, other than as part of an institution-wide reduction in staff;
(iv) a material adverse change in the Executive’s salary, perquisites,
benefits, contingent benefits or vacation, other than as part of an
overall program applied uniformly and with equitable effect to all members
of the senior management of the Bank; and (v) a material permanent
increase in the required hours of work or the workload of the Executive;
provided that the Executive has notified the Bank of the existence of such
a condition no later than 90 days after the initial existence of such
condition and the Bank has at least 30 days to cure such
condition. The term “Involuntary Termination” does not include
termination for Cause or termination of employment due to retirement,
death, Disability or suspension or temporary or permanent prohibition from
participation in the conduct of the Bank’s affairs under Section 8 of the
Federal Deposit Insurance Act.
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(i)
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Monthly
Benefit shall mean the
Average Compensation multiplied by the Accrued Benefit Percentage and then
divided by twelve (12), calculated at the Benefit Determination
Date.
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(j)
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Normal
Retirement Date shall mean the date the Executive attains age 55
(i.e., February 9, 2012).
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(k)
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Separation
from Service shall mean the date of cessation of the employment
relationship (other than an approved leave of absence) between the
Executive and the Bank and its affiliates and subsidiaries (including any
successor in interest, if applicable), and shall be construed to comply
with Code Section 409A and Treasury Regulations Section
1.409A-1(h).
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(l)
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Specified
Employee shall mean a key employee of the Bank within the meaning
of Code Section 416(i) without regard to paragraph 5 thereof, determined
in accordance with Code Section 409A and Treasury Regulations Section
1.409A-1(i).
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2.
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Payment of
Benefits.
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(a)
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Normal
Benefit.
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If
Monthly Benefits have not already started due to Separation from Service,
Disability or Change in Control, the Bank shall pay the Monthly Benefit to
Executive starting on the first business day of the month following the Normal
Retirement Date on the first business day of each calendar month thereafter for
a total of 180 months (i.e., monthly payments for 15 years), regardless of
whether the Executive has experienced a Separation from Service; provided
however, that, if the Executive has experienced a Separation from Service, then,
to the extent necessary to avoid penalties under Code Section 409A and the
regulations thereunder, such payments shall not commence until the first day of
the seventh month following the date of the Executive’s Separation from Service
if the Executive is a Specified Employee on his date of Separation from
Service.
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(b)
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Death
Benefit.
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(i)
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Death Before Benefit Period
Begins. If the Executive dies prior to the Normal
Retirement Date, Separation from Service, Disability or Change in Control,
the Bank shall pay to the beneficiary designated on Exhibit A, using an
Accrued Benefit Percentage of 60%, the Monthly Benefit commencing on the
first business day of the month following the Executive’s Normal
Retirement Date and on the first business day of each calendar month
thereafter for a period of 180 months. The Average Compensation
calculation shall assume that the Executive’s compensation increased by 3%
for each full calendar year that occurs prior to what would have been his
Normal Retirement Date.
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(ii)
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Death During Benefit
Period. If the Executive dies after Normal Retirement
Date, Separation from Service, Disability or Change in Control, the Bank
shall make any remaining monthly payments due to the Executive to the
beneficiary designated by the Executive on Exhibit
A.
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(c)
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Disability
Benefit.
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If the
Executive becomes Disabled before the Normal Retirement Date, death, Separation
from Service or Change in Control, the Bank shall pay the Monthly
Benefit to him, using an Accrued Benefit Percentage of not less than 60%,
starting on the first business day of the calendar month following the date on
which the Executive became Disabled and on the first business day of each
calendar month thereafter for a total of 180 months (i.e., monthly payments for
15 years). If the Executive dies after becoming entitled to Disability benefits,
the Bank shall continue to make the remaining monthly payments due to the
Executive to the beneficiary designated by the Executive on Exhibit
A.
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(d)
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Involuntary
Termination Benefit. In the
event the Executive incurs a Separation from Service due to an Involuntary
Termination before the Normal Retirement Date, Disability, death or Change
in Control, the Bank shall pay the Monthly Benefit to the Executive, using
an Accrued Benefit Percentage of not less than 60%, commencing on the
first business day of the month following the Separation from Service and
on the first business day of each calendar month thereafter for a total of
180 months; (i) provided, however, that in the event of Involuntary
Termination due to Cause, except as may be prohibited by federal law, the
Executive shall only be entitled to the Monthly Benefit calculated at the
time of his Separation from Service with payment commencing on the first
business day of the month following the Separation from Service and on the
first business date of each calendar month thereafter for a total of 180
months; and (ii) provided, further, that, to the extent necessary to avoid
penalties under Code Section 409A and the regulations thereunder, such
payments shall not commence until the first day of the seventh month
following the date of the Executive’s Separation from Service if the
Executive is a Specified Employee on his date of Separation from
Service.
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(e)
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Change
in Control Benefit. If a Change in Control occurs before
the Normal Retirement Date, Separation from Service, Disability or
death,then, within 30 calendar days of a Change in Control, the Bank shall
pay the Executive a lump sum equal to the present value of the Monthly
Benefit that would otherwise be paid to the Executive hereunder, using an
Accrued Benefit Percentage of not less than 60%, regardless of whether the
Executive has experienced a Separation from Service; provided however,
that, if the Executive has experienced a Separation from Service, then, to
the extent necessary to avoid penalties under Code Section 409A and the
regulations thereunder, such payments shall not be made until the first
day of the seventh month following the date of the Executive’s Separation
from Service if the Executive is a Specified Employee on his date of
Separation from Service.
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(f)
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Funding
of Monthly Benefit. The Bank reserves the right to
purchase a contract from a life insurance company with a minimum rating of
AA from Standard & Poors and Moody’s in order to provide all or any
portion of the Monthly Benefit described herein. Upon the
Bank’s purchase of such contract and distribution of the contract to
Executive or his Beneficiary, the Bank’s liability to provide the Monthly
Benefit hereunder shall cease and such contract shall be the sole source
of funds for providing such Monthly
Benefit.
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3.
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Claims. In the
event a claim for benefits is wholly or partially denied under this
Agreement, the Executive or any other person claiming benefits under this
Agreement (a “Claimant”) shall be given notice in writing within 30
calendar days after the Administrator’s receipt of the
claim. For good cause shown, the Administrator may extend this
period for an additional 30 calendar days. Any denial must
specifically set forth the reasons for the denial and any additional
information necessary to rescind such denial. The Claimant
shall have the right to seek a review of the denial by filing a written
request with the Administrator within 60 calendar days of receipt of the
denial. Such request may be supported by such documentation and
evidence deemed relevant by the Claimant. Following receipt of
this information, the Administrator shall make a final determination and
notify the Claimant in writing within 60 calendar days of the
Administrator’s receipt of the request for review together with the
specific reasons for the decision.
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4.
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General
Assets and Funding. The amounts
payable under this Agreement are payable from the general assets of the
Bank and no special fund or arrangement is intended to be established
hereby nor shall the Bank be required to earmark, place in trust or
otherwise segregate assets with respect to this Agreement or any benefits
hereunder. The Administrator reserves the right to determine
how the Bank will fund its obligation undertaken by this
Agreement. Should the Administrator elect to purchase assets
relating to this Agreement, in whole or in part, through the medium of
life insurance or annuities, or both, the Bank shall be the owner and
beneficiary of each such policy unless otherwise provided by this
Agreement. Bank reserves the absolute right, in its sole
discretion, to terminate such life insurance or annuities, as well as any
other investment program, at any time, in whole or in part unless
otherwise provided by this Agreement. Such termination shall in
no way affect the Bank’s obligation to pay the Executive the benefits as
provided in this Agreement. At no time shall the Executive be
deemed to have any right, title, or interest in or to any specific asset
or assets of the Bank, including but not by way of restriction, any
insurance or annuity contract and contracts or the proceeds
therefrom.
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5.
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Certain
Reductions. Notwithstanding any other provision of this
Agreement, if the value and amounts of benefits under this Agreement,
together with any other amounts and the value of benefits
received or to be received by the Executive in connection with a Change in
Control would cause any amount to be nondeductible for federal income tax
purposes by the Bank or the consolidated group of which the Bank is a
member pursuant to Section 280G of the Code, then amounts and benefits
under this Agreement shall be reduced (not less than zero) to the extent
necessary so as to maximize amounts and the value of benefits to the
Employee without causing any amount to become nondeductible by Bank
pursuant to or by reason of such Section 280G. The Employee
shall determine the allocation of such reduction among payments and
benefits to the Employee.
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6.
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Beneficiary
Designations. The Executive shall designate a
beneficiary by filing with Bank a written designation of beneficiary on a
form substantially similar to the form attached as Exhibit
A. The Executive may revoke or modify the designation at any
time by filing a new designation. However, designations will
only be effective if signed by the Executive and accepted by the Bank
during the Executive’s lifetime. The Executive’s beneficiary
designation shall be deemed automatically revoked if the beneficiary
predeceases the Executive, or if the Executive names a spouse as
beneficiary and the marriage is subsequently dissolved. If the
Executive dies without a valid beneficiary designation,
all payments shall be made to the Executive’s surviving spouse,
if any, and if none, to the Executive’s surviving children and the
descendants of any deceased child by right of representation, and if no
children or descendants survive, to the Executive’s
estate.
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If a
benefit is payable to a minor, to a person declared incompetent, or to a person
incapable of handling the disposition of his or her property, the Bank may pay
such benefit to the guardian, legal representative or person having the care or
custody of such minor, incompetent person or incapable person, or to a custodian
selected by the Bank under the Georgia Uniform Transfers to Minors Act for the
benefit of such minor. The Bank may require proof of incompetency,
minority or guardianship as it may deem appropriate prior to distribution of the
benefit. Such distribution shall completely discharge the Bank from
all liability with respect to such benefit.
7.
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Amendment and
Termination.
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(a)
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Amendment. The
Bank may at any time amend the Agreement in whole or in part, provided,
however, that no amendment shall decrease or restrict the amount accrued
to the date of amendment.
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(b)
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Termination. The
Bank may at any time partially or completely terminate the Agreement, if,
in its judgment, the tax, accounting, or other effects of the continuance
of the Agreement, or potential payments thereunder, would not be in the
best interests of the Bank.
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(i) Partial
Termination. In the event of a partial termination, the
Agreement shall continue to operate and be effective with regard to benefits
accrued prior to the effective date of such partial termination, but no further
benefits shall accrue after the date of such partial termination.
(ii) Complete
Termination. Subject to the requirements of Code Section 409A,
in the event of complete termination, the Agreement shall cease to operate and
the Bank shall pay the Executive his Account as if he had terminated service as
of the effective date of the complete termination. Such complete
termination of the Agreement shall occur only under the following circumstances
and conditions.
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(A) The
Bank may terminate the Agreement within 12 months of a corporate dissolution
taxed under Code section 331, or with approval of a bankruptcy court pursuant to
11 U.S.C. §503(b)(1)(A), provided that the amounts accrued under the Agreement
are included in the Executive’s gross income in the latest of (i) the calendar
year in which the Agreement terminates; (ii) the calendar year in which the
amount is no longer subject to a substantial risk of forfeiture; or (iii) the
first calendar year in which the payment is administratively
practicable.
(B) The
Bank may terminate the Agreement within the 30 days preceding a Change in
Control (but not following a Change in Control), provided that the Agreement
shall only be treated as terminated if all substantially similar arrangements
sponsored by the Bank are terminated so that the Executive and all participants
under substantially similar arrangements are required to receive all amounts of
compensation deferred under the terminated arrangements within 12 months of the
date of the termination of the arrangements.
(C) The
Bank may terminate the Agreement provided that (i) all arrangements sponsored by
the Bank that would be aggregated with this Agreement under Treasury Regulations
section 1.409A-1(c) if any individual; covered by this Agreement was also
covered by any of those other arrangements are also terminated; (ii) no payments
other than payments that would be payable under the terms of the arrangement if
the termination had not occurred are made within 12 months of the termination of
the arrangement; (iii) all payments are made within 24 months of the termination
of the arrangements; and (iv) the Bank does not adopt a new arrangement that
would be aggregated with any terminated arrangement under Treasury Regulations
section 1.409A-1(c) if the same individual participated in both arrangements, at
any time within three years following the date of termination of the
arrangement.
(D) The
Bank may terminate the Agreement pursuant to such other terms and conditions as
the Internal Revenue Service may permit from time to time.
8.
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Miscellaneous.
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(a)
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Withholding. To the
extent amounts payable under this Agreement are determined by the
Administrator, in good faith, to be subject to federal, state or local
income tax, the Bank may withhold from each such payment an amount
necessary to meet the Bank’s obligation to withhold amounts under the
applicable federal, state or local
law.
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(b)
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Governing
Law. This
Agreement shall be construed under the laws of the State of Georgia,
except to the extent that federal law
applies.
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(c)
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Future
Employment. This
Agreement shall not be construed as providing the Executive the right to
be continued in the employ of the Bank or its affiliates or
subsidiaries.
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(d)
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No
Pledge or Attachment. No benefit
which is or may become payable under this Agreement shall be subject to
any anticipation, alienation, sale, transfer, pledge, encumbrance or
hypothecation or subject to any attachment, levy or similar process and
any attempt to effect any such action shall be null and
void.
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(e)
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Successors
and Assigns. This Agreement and the
obligations of the Bank herein shall be binding upon the successors and
assigns of the Bank. This Agreement may not be assigned by the Bank
without the prior written consent of the Executive or any other
beneficiary receiving payments under this
Agreement.
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(f)
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Participation
in Plans. Nothing contained
in this Agreement shall be construed to alter, abridge, or in any manner
affect the rights and privileges of the Executive to participate in and be
covered by any pension, profit sharing, group insurance, bonus, incentive,
or other employee plans which the Bank or its affiliates or subsidiaries
may now or hereafter have.
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(g)
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Notices. Any notices
under this Agreement shall be provided to the Executive at his last
address on file with the Administrator and shall be provided to the
Administrator in care of President, Atlantic Coast Federal, 000 Xxxxxx
Xxxxxx, Xxxxxxxx,
Xxxxxxx 00000.
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(h)
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Headings. Headings
of sections herein are inserted for convenience of
reference. They are not to be considered in the
construction of this Agreement.
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(i)
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Savings
Clause. If any
provision of this Agreement shall be for any reason invalid or
unenforceable, the remaining provisions shall be carried into
effect.
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(j)
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Entire
Agreement. This Agreement constitutes the entire
agreement between the Bank and the Executive as to the subject matter
hereof. No rights are granted to the Executive be virtue of this Agreement
other than as specifically set forth
herein.
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(k)
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Suicide.
No benefits shall be payable if the Executive commits suicide within two
(2) years after the date of this Agreement, or if the Executive has made
any material misstatement of fact on any application for life insurance
purchased by the Bank
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(l)
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Top
Hat Agreement. For purposes of the Internal Revenue Code, the Bank
intends this Agreement to be an unfunded, unsecured promise to pay on the
part of the Bank. For purposes of ERISA, The Bank intends this
Agreement to be an unfunded obligation solely for the benefit of the
Executive for the purpose of qualifying this Agreement for the “top hat”
exception under sections 201(2), 301(a)(3) and 401(a) of
ERISA.
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The
parties have caused this Agreement to be executed and delivered as of the date
first above written.
ATLANTIC COAST BANK | ||
August 4, 2008
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By:/s/ Xxxxx X. Xxxxxx
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Date
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Name:
Xxxxx X. Xxxxxx
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Title:
Senior Vice President and Chief Financial Officer
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EXECUTIVE
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August 4, 2008
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/s/ Xxxxxx X. Xxxxxxx,
Xx.
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Date
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Xxxxxx
X. Xxxxxxx,
Xx.
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10
SECOND
AMENDED AND RESTATED SUPPLEMENTAL RETIREMENT AGREEMENT
DATED
AS OF ________ 1, 2008
EXHIBIT
A
BENEFICIARY
DESIGNATION
In
accordance with the terms of the Second Amended and Restated Supplemental
Retirement Agreement, amended and restated as of January 1, 2005, I hereby
designate the following Beneficiary(ies) to receive any death benefits under the
Agreement:
PRIMARY
BENEFICIARY:
Name:
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%
of Benefit:
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Name:
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%
of Benefit:
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Name:
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%
of Benefit:
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SECONDARY
BENEFICIARY (if all Primary Beneficiaries pre-decease the
Executive):
Name:
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%
of Benefit:
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Name:
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%
of Benefit:
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Name:
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%
of Benefit:
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This
Beneficiary Designation hereby revokes any prior Beneficiary Designation which
may have been in effect and this Beneficiary Designation is
revocable.
Date
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Xxxxxx
X. Xxxxxxx, Xx.
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