TRUST AGREEMENT Between BRUSH ENGINEERED MATERIALS INC. And FIDELITY MANAGEMENT TRUST COMPANY
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Exhibit 10.1
BRUSH ENGINEERED MATERIALS INC. EXECUTIVE DEFERRED
COMPENSATION PLAN II
TRUST
Dated as of June 25, 2009
Confidential
Information
Plan 20804
Table of Contents
TABLE OF
CONTENTS
Section 1. | Definitions | 2 | |||||
Section 2. | Trust | 6 | |||||
(a) | Establishment | 6 | |||||
(b) | Grantor Trust | 6 | |||||
(c) | Trust Assets | 6 | |||||
(d) | Non-Assignment | 6 | |||||
Section 3. | Payments to Sponsor | 7 | |||||
Section 4. | Disbursements | 7 | |||||
(a) | Directions from Administrator | 7 | |||||
(b) | Limitations | 7 | |||||
Section 5. | Investment of Trust | 7 | |||||
(a) | Selection of Investment Options | 7 | |||||
(b) | Available Investment Options | 7 | |||||
(c) | Investment Directions | 8 | |||||
(d) | Unfunded Status of Plan | 8 | |||||
(e) | Mutual Funds | 8 | |||||
(i) Execution of Purchases and Sales | 8 | ||||||
(ii) Voting | 8 | ||||||
(f) | Trustee Powers | 9 | |||||
Section 6. | Recordkeeping and Administrative Services to Be Performed | 10 | |||||
(a) | General | 10 | |||||
(b) | Accounts | 10 | |||||
(c) | Inspection and Audit | 11 | |||||
(d) | Notice of Plan Amendment | 11 | |||||
(e) | Returns, Reports and Information | 12 | |||||
Section 7. | Compensation and Expenses | 12 | |||||
Section 8. | Directions and Indemnification | 12 | |||||
(a) | Identity of the Sponsor and the Administrator | 12 | |||||
(b) | Directions from the Sponsor and the Administrator | 13 | |||||
(c) | Directions from Participants | 13 | |||||
(d) | Indemnification | 13 | |||||
(e) | Survival | 13 | |||||
Section 9. | Resignation or Removal of Trustee | 13 | |||||
(a) | Resignation and Removal | 13 | |||||
(b) | Termination | 13 | |||||
(c) | Notice Period | 13 | |||||
(d) | Transition Assistance | 13 | |||||
(e) | Failure to Appoint Successor | 13 | |||||
Section 10. | Successor Trustee | 13 | |||||
(a) | Appointment | 13 | |||||
(b) | Acceptance | 13 | |||||
(c) | Corporate Action | 13 | |||||
Section 11. | Resignation, Removal, and Termination Notices | 14 | |||||
Section 12. | Duration | 14 | |||||
Section 13. | Insolvency of Sponsor | 15 | |||||
Section 14. | Amendment or Modification | 15 | |||||
Section 15. | Electronic Services | 16 | |||||
Section 16. | Assignment | 16 | |||||
Section 17. | Force Majeure | 16 | |||||
Section 18. | Confidentiality; Safeguarding of Data | 18 | |||||
Section 19. | General | 18 | |||||
(a) | Performance by Trustee, its Agents or Affiliates | 18 | |||||
(b) | Entire Agreement | 18 | |||||
(c) | Waiver | 18 |
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(d) | Successors and Assigns | 18 | |||||
(e) | Partial Invalidity | 19 | |||||
(f) | Section Headings | 19 | |||||
(g) | Communications | 19 | |||||
(h) | Survival | 19 | |||||
Section 20. | Authorization To Make Available Fidelity Personal Guidance Offerings | 19 | |||||
Section 21. | Situs of Trust Assets | 20 | |||||
Section 22. | Governing Law | 20 | |||||
(a) | Massachusetts Law Controls | 20 | |||||
(b) | Trust Agreement Controls | 20 | |||||
SCHEDULES | |||||||
Schedule “A” | Recordkeeping and Administrative Services | ||||||
Schedule “B” | Fee Schedule | ||||||
Schedule “C” | Investment Options | ||||||
Schedule “D” | Operational Guidelines for Non-Fidelity Mutual Funds |
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TRUST AGREEMENT, dated as of the twenty-fifth day of
June, 2009 (“Effective Date”), between Brush
Engineered Materials Inc., an Ohio corporation, having an office
at 0000 Xxxxxxxx Xxxxxxxxx, Xxxxxxxx Xxxxxxx, XX 00000 (the
“Sponsor”), and FIDELITY MANAGEMENT
TRUST COMPANY, a Massachusetts trust company, having an
office at 00 Xxxxxxxxxx Xxxxxx, Xxxxxx, Xxxxxxxxxxxxx 00000 (the
“Trustee”).
WITNESSETH:
WHEREAS, the Sponsor is the sponsor of the Brush
Engineered Materials Inc. Executive Deferred Compensation
Plan II (the “Plan”); and
WHEREAS, each Employer has adopted the Plan and has
incurred or expects to incur liability under the Plan with
respect to its employees participating in the Plan; and
WHEREAS, the Sponsor wishes to establish an irrevocable
trust (the “Trust”) with regard to the Plan and to
have each Employer contribute to the Trust assets that shall be
held therein subject to the claims of each Employer’s
creditors in the event of such Employer’s Insolvency, as
herein defined, until paid to such Employer’s Participants
and their beneficiaries in such manner and at such times as
specified in the Plan; and
WHEREAS, it is the intention of the parties that this
Trust shall constitute an unfunded arrangement and shall not
affect the status of the Plan as an unfunded plan maintained for
the purpose of providing deferred compensation for a select
group of management or highly compensated employees for purposes
of Title I of the Employee Retirement Income Security Act
of 1974 (“ERISA”); and
WHEREAS, it is the intention of each Employer to make
contributions to the Trust to provide itself with a source of
funds to assist it in the meeting of its liabilities under the
Plan; and
WHEREAS, the Trustee is willing to hold and invest the
aforesaid plan assets in trust among several investment options
selected by the Sponsor; and
WHEREAS, the Sponsor also wishes to have the Trustee
perform certain ministerial recordkeeping and administrative
functions under the Plan; and
WHEREAS, the Trustee is willing to perform recordkeeping
and administrative services for the Plan if the services are
ministerial in nature and are provided within a framework of
plan provisions, guidelines and interpretations conveyed in
writing to the Trustee by the Administrator (as defined herein).
NOW, THEREFORE, in consideration of the foregoing
premises and the mutual covenants and agreements set forth
below, the Sponsor and the Trustee agree as follows:
Section 1. Definitions.
The following terms as used in this Trust Agreement have
the meaning indicated unless the context clearly requires
otherwise:
(a) “Administrator”
“Administrator” shall mean the Plan
Administrator identified in the Plan document.
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(b) “Agreement”
“Agreement” shall mean this
Trust Agreement, and the Schedules
and/or
Exhibits attached hereto, as the same may be amended and in
effect from time to time.
(c) “Business Day”
“Business Day” shall mean each day the NYSE is
open. The closing of a Business Day shall mean the NYSE’s
normal closing time of 4:00 p.m.(ET), however, in the event
the NYSE closes before such time or alters its closing time, all
references to the NYSE closing time shall mean the actual or
altered closing time of the NYSE.
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(d) “Code”
“Code” shall mean the Internal Revenue Code of
1986, as it has been or may be amended from time to time.
(e) “EDT”
“EDT” shall mean electronic data transfer.
(f) “Electronic Services”
“Electronic Services” shall mean communication
and services made available via electronic media.
(g) “Employer”
“Employer” shall mean the Sponsor and any other
corporation in a controlled group of corporations (under Code
Section 414(b)) of which the Sponsor is a member which
adopts the Plan for the benefit of its employees as provided in
the Plan.
(h) “ERISA”
“ERISA” shall mean the Employee Retirement
Income Security Act of 1974, as it has been or may be amended
from time to time.
(i) “External Account Information”
“External Account Information” shall mean
account information, including retirement savings account
information, from third party websites or other websites
maintained by Fidelity or its affiliates.
(j) “Fidelity Mutual Fund”
“Fidelity Mutual Fund” shall mean any
investment company advised by Fidelity Management &
Research Company or any of its affiliates.
(k) “FIIOC”
“FIIOC” shall mean Fidelity Investments
Institutional Operations Company, Inc.
(l) “In Good Order”
“In Good Order” shall mean in a state or condition
acceptable to the Trustee in its sole discretion, which the
Trustee determines is reasonably necessary for accurate
execution of the intended transaction.
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(m) “Insolvency”
“Insolvency” shall mean with respect to an
Employer that (i) such Employer is unable to pay its debts
as they become due, or (ii) such Employer is subject to a
pending proceeding as a debtor under the United States
Bankruptcy Code.
(n) “Insolvent”
“Insolvent” shall mean with respect to an
Employer that (i) such Employer is unable to pay its debts
as they become due, or (ii) such Employer is subject to a
pending proceeding as a debtor under the United States
Bankruptcy Code.
(o) “Losses”
“Losses” shall mean any and all loss, damage,
penalty, liability, cost and expense, including without
limitation, reasonable attorney’s fees and disbursements.
(p) “Mutual Fund”
“Mutual Fund” shall refer both to Fidelity
Mutual Funds and Non-Fidelity Mutual Funds.
(q) “NAV”
“NAV” shall mean Net Asset Value.
(r) “NFSLLC”
“NFSLLC” shall mean National Financial Services
LLC.
(s) “Non-Fidelity Mutual Fund”
“Non-Fidelity Mutual Fund” shall mean certain
investment companies not advised by Fidelity
Management & Research Company or any of its affiliates.
(t) “NYSE”
“NYSE” shall mean the New York Stock Exchange.
(u) “Participant”
“Participant” shall mean, with respect to the
Plan, any employee (or former employee) with an account under
the Plan, which has not yet been fully distributed
and/or
forfeited, and shall include the designated beneficiary(ies)
with respect to the account of any deceased employee (or
deceased former employee) until such account has been fully
distributed
and/or
forfeited.
(v) “Participant Recordkeeping Reconciliation
Period”
“Participant Recordkeeping Reconciliation Period”
shall mean the period beginning on the date of the initial
transfer of assets to the Trust and ending on the date of the
completion of the reconciliation of Participant records.
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(w) “Person”
“Person” shall mean any corporation, joint
stock company, limited liability company, association,
partnership, joint venture, organization, individual, business
or other trust or any other entity or organization of any kind
or character, including a court or other governmental authority.
(x) “PIN”
“PIN” shall mean personal identification number.
(y) “Plan”
“Plan” shall mean the Brush Engineered
Materials Inc. Executive Deferred Compensation Plan II.
(z) “Plan Administration Design &
Discovery Document”
“Plan Administration Design & Discovery
Document” shall mean the document which sets forth the
administrative and recordkeeping duties and procedures to be
followed by the Trustee in administering the Plan, as such
document may be amended and in effect from time to time during
the initial implementation of the Plan onto the Fidelity
Participant Recordkeeping System (“FPRS”). This
document is an interim document and shall be superseded by the
approved Plan Administration Manual.
(aa) “Plan Administration Manual”
“Plan Administration Manual” shall mean the
document which sets forth the administrative and recordkeeping
duties and procedures to be followed by the Trustee in
administering the Plan, as such document may be amended and in
effect from time to time. This definition shall include the Plan
Administration Design & Discovery Document from the
implementation process until the full Plan Administration Manual
can be generated and approved.
(bb) “Plan Sponsor Webstation”
“Plan Sponsor Webstation” shall mean the
graphical windows based application that provides current Plan
and Participant information including indicative data, account
balances, activity and history.
(cc) “Reporting Date”
“Reporting Date” shall mean the last day of
each fiscal quarter of the Plan and, if not on the last day of
fiscal quarter, the date as of which the Trustee resigns or is
removed pursuant to this Agreement or the date as of which this
Agreement terminates pursuant to Section 9 hereof.
(dd) “SEC”
“SEC” shall mean the Securities and Exchange
Commission.
(ee) “Sponsor”
“Sponsor” shall mean Brush Engineered Materials
Inc., an Ohio corporation, or any successor to all or
substantially all of its businesses which, by agreement,
operation of law or otherwise, assumes the responsibility of the
Sponsor under this Agreement.
(ff) “Trust”
“Trust” shall mean the Brush Engineered
Materials Inc. Executive Deferred Compensation Plan II
Trust, being the trust established by the Sponsor and the
Trustee pursuant to the provisions of this Agreement.
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(gg) “Trustee”
“Trustee” shall mean Fidelity Management
Trust Company, a Massachusetts trust company and any
successor to all or substantially all of its trust business as
described in Section 10. The term Trustee shall also
include any successor trustee appointed pursuant to
Section 10 to the extent such successor agrees to serve as
Trustee under this Agreement.
(hh) “VRS”
“VRS” shall mean Voice Response System.
Section 2. Trust.
(a) Establishment.
The Sponsor hereby establishes the Trust with the Trustee. The
Trust shall consist of an initial contribution of money or other
property acceptable to the Trustee in its sole discretion, made
by an Employer or transferred from a previous trustee under the
Plan, such additional sums of money as shall from time to time
be delivered to the Trustee under the Plan, all investments made
therewith and proceeds thereof, and all earnings and profits
thereon, less the payments that are made by the Trustee as
provided herein, without distinction between principal and
income. The Trustee hereby accepts the Trust on the terms and
conditions set forth in this Agreement. In accepting this Trust,
the Trustee shall be accountable for the assets received by it,
subject to the terms and conditions of this Agreement.
(b) Grantor Trust.
The Trust is intended to be a grantor trust, of which the
Sponsor is the grantor, within the meaning of subpart E,
part I, subchapter J, chapter 1, subtitle A of the
Code, as amended, and shall be construed accordingly.
(c) Trust Assets.
The principal of the Trust contributed by each Employer, and any
earnings thereon, shall be held in a
sub-trust
separate and apart from other funds of the Employer and shall be
used exclusively for the uses and purposes of Participants with
respect to such Employer and general creditors of such Employer
as herein set forth. Participants and their beneficiaries shall
have no preferred claim on, or any beneficial ownership interest
in, any assets of the Trust. Any rights created under the Plan
and this Agreement shall be mere unsecured contractual rights of
Participants and their beneficiaries against an Employer. Any
assets held by the Trust in a
sub-trust
with respect to an Employer will be subject to the claims of
such Employer’s general creditors under federal and state
law in the event of Insolvency of such Employer.
(d) Non-Assignment.
Benefit payments to Participants and their beneficiaries funded
under this Trust may not be anticipated, assigned (either at law
or in equity), alienated, pledged, encumbered, or subjected to
attachment, garnishment, levy, execution, or other legal or
equitable process. Notwithstanding anything in this Agreement to
the contrary, the Sponsor can direct the Trustee to disperse
monies pursuant to a domestic relations order as defined in Code
section 414(p)(1)(B) in accordance with Section 4(a).
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Section 3. Payments
to Sponsor.
Except as provided under this Agreement, the Sponsor shall have
no right to retain or divert to others any of the Trust assets
before all payment of benefits have been made to Participants
pursuant to the terms of the Plan. Notwithstanding the
foregoing, in the event that the Administrator determines that
the amount of assets held in the Trust with reference to a
particular Participant exceeds the obligation of the
Participant’s Employer to such Participant under the Plan,
the Trustee shall disburse such excess amount to the
Administrator as directed by the Administrator. The Trustee
shall have no responsibility for determining the accuracy of the
Administrator’s calculations of such excess amounts.
Section 4. Disbursements.
(a) Directions from Administrator.
The Trustee shall disburse monies to the Administrator for
benefit payments in the amounts that the Administrator directs
from time to time in writing. The Trustee shall have no
responsibility to ascertain whether the Administrator’s
direction complies with the terms of the Plan or any applicable
law. The Trustee shall not be responsible for: (i) making
benefit payments to Participants under the Plan, (ii) any
Federal, State or local income tax reporting or withholding with
respect to such Plan benefits, and (iii) FICA (Social
Security and Medicare) or any Federal or State unemployment tax
with respect to Plan distributions.
(b) Limitations.
The Trustee shall not be required to make any disbursement in
excess of the net realizable value of the assets of the Trust at
the time of the disbursement. The Trustee shall make all
disbursements in cash to the Administrator.
Section 5. Investment
of Trust.
(a) Selection of Investment Options.
The Trustee shall have no responsibility for the selection of
investment options under the Trust and shall not render
investment advice to any person in connection with the selection
of such options.
(b) Available Investment Options.
The Sponsor shall direct the Trustee as to what investment
options the Trust shall be invested in (i) during the
Participant Recordkeeping Reconciliation Period, and
(ii) following the Participant Recordkeeping Reconciliation
Period, subject to the following limitations. The Sponsor may
determine to offer as investment options only Mutual Funds;
provided, however, that the Trustee shall not be considered a
fiduciary with investment discretion. The Sponsor may add or
remove investment options with the consent of the Trustee, which
consent will not be unreasonably withheld to reflect
administrative concerns and upon mutual amendment of this
Agreement and the Schedules thereto, to reflect such additions.
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(c) Investment Directions.
The Sponsor shall direct the Trustee as to how to invest the
assets held in the Trust. In order to provide for an
accumulation of assets comparable to the contractual liabilities
accruing under the Plan, the Sponsor may direct the Trustee in
writing to invest the assets held in the Trust to correspond to
the hypothetical investments made for Participants in accordance
with their direction under the Plan. In such cases, Participants
may provide directions with respect to their hypothetical
investments under the Plan by use of the system maintained for
such purposes by the Trustee or its agents, as may be agreed
upon from time to time by the Sponsor and the Trustee, and shall
be
processed in accordance with the fund exchange provisions set
forth in the Plan Administration Manual. The Trustee shall not
be liable for any loss or expense that arises from a
Participant’s exercise or non-exercise of rights under this
Section 5 over the assets in the Participant’s
accounts. In the event that the Trustee fails to receive a
proper direction, the assets in question shall be invested in
the investment option set forth for such purpose on Schedule
“C” until the Trustee receives a proper direction.
(d) Unfunded Status of Plan
The Sponsor’s designation of available investment options,
the maintenance of accounts for each Participant, the crediting
of investments gains (or losses) to such accounts, and the
exercise by Participants of any powers relating to investments
under this Agreement are solely for the purpose of providing a
mechanism for measuring the obligation of an Employer to any
particular Participant under the applicable Plan. As provided in
this Agreement, no Participant will have any preferential claim
to or beneficial ownership interest in any asset or investment
held in the Trust, and the rights of any Participant under the
applicable Plan and this Agreement are solely those of an
unsecured general creditor of the Employer with respect to the
benefits of the Participant under the Plan.
(e) Mutual Funds.
On the effective date of this Agreement, in lieu of receiving a
printed copy of the prospectus for each Fidelity Mutual Fund
selected by the Sponsor as a Plan investment option or
short-term investment fund, the Sponsor hereby consents to
receiving such documents electronically. The Sponsor shall
access each prospectus on the internet after receiving notice
from the Trustee that a current version is available online at a
website maintained by the Trustee or its affiliate. Trustee
represents that on the effective date of this Agreement, a
current version of each such prospectus is available at
xxxxx://xxx.xxxxxxxx.xxx or such successor website as
Trustee may notify the Sponsor of in writing from time to time.
The Sponsor represents that it has accessed/will access each
such prospectus as of the effective date of this Agreement at
xxxxx://xxx.xxxxxxxx.xxx or such successor website as
Trustee may notify the Sponsor of in writing from time to time.
Transactions involving Non-Fidelity Mutual Funds shall be
executed in accordance with the operational guidelines set forth
in Schedule “D” attached hereto. Trust investments in
Mutual Funds shall be subject to the following limitations:
(i) Execution of Purchases and Sales.
Purchases and sales of Mutual Funds (other than for exchanges)
shall be made on the date on which the Trustee receives from the
Sponsor In Good Order all information and documentation
necessary to accurately effect such transactions and (if
applicable) wire transfer of funds. Exchanges of Mutual Funds
shall be processed in accordance with the fund exchange
provisions set forth in the Plan Administration Manual.
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(ii) Voting.
The Sponsor directs the Trustee to vote the shares of Mutual
Funds held in the Trust in the same manner as directed by
Participants for the corresponding hypothetical shares of Mutual
Funds credited to Participants’ accounts under the Plan. At
the time of mailing of notice of each annual or special
stockholders’ meeting of any Mutual Fund, the Trustee shall
send a copy of the notice and all proxy solicitation materials
to each Participant who has hypothetical shares of such Mutual
Fund credited to the Participant’s account, together with a
voting direction form for return to the Trustee or its designee.
The Participant shall have the right to direct the Trustee as to
the manner in which the Trustee is to vote the hypothetical
shares credited to the Participant’s account. The Trustee
shall vote the shares held in the Trust in a manner which
corresponds to Participant directions with respect to the
hypothetical shares credited to the Participant’s Plan
account. The Trustee shall not vote shares for which it has
received no corresponding directions from the Participant.
During the Participant Recordkeeping Reconciliation Period, the
Sponsor shall have the right to direct the Trustee as to the
manner in which the Trustee is to vote the shares of the Mutual
Funds in the Trust, including Mutual Fund shares held in any
short-term investment fund for liquidity reserve. Following the
Participant Recordkeeping Reconciliation Period, the Sponsor
shall continue to have the right to direct the Trustee as to the
manner in which the Trustee is to vote any Mutual Funds shares
held in a short-term investment fund for liquidity reserve. The
Trustee shall not vote any such Mutual Fund shares for which it
has received no directions from the Sponsor.
With respect to all rights other than the right to vote, the
Trustee shall follow the directions of the Sponsor. The Trustee
shall have no further duty to solicit directions from the
Sponsor or Participants.
(f) Trustee Powers.
The Trustee shall have the following powers and authority:
(i) Subject to this Section 5, to sell, exchange,
convey, transfer, or otherwise dispose of any property held in
the Trust, by private contract or at public auction. No person
dealing with the Trustee shall be bound to see to the
application of the purchase money or other property delivered to
the Trustee or to inquire into the validity, expediency, or
propriety of any such sale or other disposition.
(ii) To cause any securities or other property held as part
of the Trust to be registered in the Trustee’s own name, in
the name of one or more of its nominees, or in the
Trustee’s account with the Depository Trust Company of
New York and to hold any investments in bearer form, but the
books and records of the Trustee shall at all times show that
all such investments are part of the Trust.
(iii) To keep that portion of the Trust in cash or cash
balances as the Sponsor or Administrator may, from time to time,
deem to be in the best interest of the Trust.
(iv) To make, execute, acknowledge, and deliver any and all
documents of transfer or conveyance and to carry out the powers
herein granted.
(v) To borrow funds from a bank or other financial
institution not affiliated with the Trustee in order to provide
sufficient liquidity to process Plan transactions in a timely
fashion, provided that the cost of borrowing shall be allocated
in a reasonable fashion to the investment fund(s) in need of
liquidity. The Sponsor acknowledges that it has received the
disclosure on the Trustee’s line of credit program and
credit allocation policy and a copy of the text of Prohibited
Transaction
Exemption 2002-55
prior to executing this Agreement if applicable.
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(vi) To settle, compromise, or submit to arbitration any
claims, debts, or damages due to or arising from the Trust; to
commence or defend suits or legal or administrative proceedings;
to represent the Trust in all suits and legal and administrative
hearings; and to pay all reasonable expenses arising from any
such action, from the Trust if not paid by the Sponsor.
(vii) With the consent of the Sponsor which shall not be
unreasonably withheld, the Trustee can employ legal, accounting,
clerical, and other assistance as may be required in carrying
out the provisions of this Agreement and to pay their reasonable
expenses and compensation from the Trust if not paid by the
Sponsor.
(viii) To do all other acts, although not specifically
mentioned herein, as the Trustee may deem necessary to carry out
any of the foregoing powers and the purposes of the Trust.
Notwithstanding any powers granted to Trustee pursuant to this
Agreement or to applicable law, Trustee shall not have any power
that could give this Trust the objective of carrying on a
business and dividing the gains therefrom, within the meaning of
Section 301.7701-2
of the Procedure and Administrative Regulations promulgated
pursuant to the Code. The Trustee will file an annual fiduciary
return to the extent required by law.
Section 6. Recordkeeping
and Administrative Services to Be Performed.
(a) General.
The Trustee shall perform those recordkeeping and administrative
functions described in Schedule “A” attached hereto.
These recordkeeping and administrative functions shall be
performed within the framework of the Administrator’s
written directions regarding the Plan’s provisions,
guidelines and interpretations. The Sponsor acknowledges that
the Trustee does not provide legal or tax advice, and that the
Sponsor must obtain its own legal and tax counsel for advice on
the plan design appropriate for its specific situation and on
legal and tax issues pertaining to the administration of the
Plan. The Sponsor further acknowledges that the Trustee has no
continuing responsibility to be aware of and responsive to IRS
guidance provided under Section 409A of the Code as the
Trustee is not the responsible party for (a) ensuring that
the Administrator’s or Sponsor’s direction to the
Trustee
conforms with that guidance, and (b) the payment of all
taxes and penalties associated with a failure to maintain such
compliance.
(b) Accounts.
The Trustee shall keep accurate accounts of all investments,
receipts, disbursements, and other transactions hereunder, and
shall report the value of the assets held in the Trust as of the
last day of each Reporting Date. Within thirty (30) days
following each Reporting Date or within sixty (60) days in
the case of a Reporting Date caused by the resignation or
removal of the Trustee, or the termination of this Agreement,
the Trustee shall file with the Administrator a written account
setting forth all investments, receipts, disbursements, and
other transactions effected by the Trustee between the Reporting
Date and the prior Reporting Date, and setting forth the value
of the Trust as of the Reporting Date. The Administrator shall
use all reasonable efforts to bring to the Trustee’s
attention, as soon as possible, any concerns or objections it
may have relating to the accounts. Notwithstanding the previous
sentence, and except as otherwise required under applicable law,
upon the expiration of twelve (12) months from the date of
filing such account, the Trustee shall have no liability or
further accountability to anyone with respect to the propriety
of its acts or transactions shown in such account, except with
respect to such acts or transactions as to which a written
objection shall have been filed with the Trustee within such
twelve (12) month period.
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(c) Inspection and Audit.
Upon the resignation or removal of the Trustee or the
termination of this Agreement, the Trustee shall provide to the
Sponsor, at no expense to the Sponsor, in the format regularly
provided to the Sponsor, a statement of each Participant’s
account as of the resignation, removal, or termination, and the
Trustee shall provide to the Sponsor or the Plan’s new
recordkeeper such further records as are reasonable, at the
Sponsor’s expense.
The Trustee will provide to auditors (including third-party
auditors and Sponsor’s internal audit staff) as Sponsor may
designate in writing, access to any Trustee owned or managed
facility at which the services are being performed, to
appropriate Trustee management personnel, and to the data and
records (and other documentation reasonably requested by the
Sponsor) maintained by the Trustee with respect to the services
solely for the purpose of examining (i) transactional books
and records maintained by the Trustee in order to provide the
services, (ii) documentation of service level performance,
and (iii) invoices to the Sponsor. Any such audits will be
conducted at the Sponsor’s expense. The Sponsor and its
auditors will first look to the most recent Type II Service
Auditor’s Report (“Type II SAR”) before
conducting further audits. Type II SAR’s are reports
issued by the Trustee’s or its affiliate’s independent
public accounting firm in accordance with Statement on Auditing
Standard No. 70 (“SAS 70”). If a matter is not
covered in such Type II SAR, then the Sponsor will provide
the Trustee with a proposed detailed scope and timeframe of the
audit requested by the Sponsor in writing at least sixty
(60) days prior to date of the audit. The Sponsor will
provide the Trustee with not less than ninety (90) days
prior written notice of an audit, excepting audit requests from
governmental or regulatory agencies. The Sponsor and its
auditors will conduct such audits in a manner that will result
in a minimum of inconvenience and disruption to the
Trustee’s operations. Audits may be conducted only during
normal business hours and no more frequently than annually
unless otherwise required as a matter of law or for compliance
with regulatory or contractual requirements. Any audit
assistance provided by the Trustee in excess of the number of
audit hours per annum referenced in the fee schedule shall be
provided on a
fee-for-service
basis. The Sponsor and its auditors will not be entitled to
review or audit (i) data or information of other customers
or clients of the Trustee, (ii) any of Trustee’s
proprietary data, or (iii) any other Confidential
Information of the Trustee that is not relevant for the purposes
of the audit. The Sponsor and its auditors will not be entitled
to logical access to the Trustee’s networks and systems,
nor unrestricted physical access to Trustee’s facilities
and personnel. Reviews of processes, controls, and support
documentation will be facilitated with appropriate
Trustee’s personnel. The Trustee will use commercially
reasonable efforts to cooperate in the audit, will make
available on a timely basis the information reasonably required
to conduct the audit and will assist the designated employees of
the Sponsor or its auditors as reasonably necessary. The Sponsor
will reimburse the Trustee for any costs incurred by the Trustee
in connection with an audit conducted pursuant to this section.
To the maximum extent possible, audits will be designed and
conducted (in such manner and with such frequency) so as not to
interfere with the provision of the services. The Sponsor will
not use any competitors of the Trustee (or any significant
subcontractor of Trustee under this Agreement) to conduct such
audits. The auditors and other
representatives of the Sponsor will execute and deliver such
confidentiality and non-disclosure agreements and comply with
such security and confidentiality requirements as the Trustee
may reasonably request in connection with such audits.
(d) Notice of Plan Amendment.
The Trustee’s provision of the recordkeeping and
administrative services set forth in this Section shall be
conditioned on the Sponsor delivering to the Trustee a copy of
any amendment to the Plan impacting the services to be provided
under this Agreement as soon as administratively feasible
following the amendment’s adoption, and on the
Administrator providing the Trustee, on a timely basis, with all
the information the Trustee deems necessary for the Trustee to
perform the recordkeeping and administrative services and such
other information as the Trustee may reasonably request.
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(e) Returns, Reports and Information.
Except as set forth in the Plan Reporting section of Schedule
“A”, the Administrator shall be responsible for the
preparation and filing of all returns, reports, and information
required of the Trust or Plan by law. The Trustee shall provide
the Administrator with such information as the Administrator may
reasonably request to make these filings. The Administrator
shall also be responsible for making any disclosures to
Participants required by law.
Section 7. Compensation
and Expenses.
Sponsor shall pay to Trustee, within thirty (30) days of
receipt of the Trustee’s xxxx, the fees for services in
accordance with Schedule “B.” Fees for services are
specifically outlined in Schedule “B” and are based on
any assumptions identified therein. In the event that the Plan
characteristics referenced in the assumptions outlined in
Schedule “B” change significantly by either falling
below or exceeding current or projected levels, such fees may be
subject to revision, upon mutual renegotiation. To reflect
increased operating costs, Trustee may once each calendar year
amend Schedule “B” without the Sponsor’s consent
upon one hundred and twenty (120) days prior notice to the
Sponsor.
All reasonable expenses of Plan administration as shown on
Schedule “B” attached hereto, as amended from time to
time, shall be a charge against and paid from the appropriate
Participant-related accounts, except to the extent such amounts
are paid by the Sponsor in a timely manner.
All expenses of the Trustee relating directly to the acquisition
and disposition of investments constituting part of the Trust,
and all taxes of any kind whatsoever that may be levied or
assessed under existing or future laws upon or in respect of the
Trust or the income thereof, shall be a charge against and paid
from the appropriate Participant-related accounts.
Section 8. Directions
and Indemnification.
(a) Identity of the Sponsor and the
Administrator.
The Trustee shall be fully protected in relying on the fact that
the Sponsor and the Administrator under the Plan are the
individual or persons named as such above or such other
individuals or persons as the Sponsor may notify the Trustee in
writing.
(b) Directions from the Sponsor and the
Administrator.
Whenever the Sponsor or the Administrator provides a direction
to the Trustee, the Trustee shall not be liable for any loss or
expense arising from the direction if the direction is contained
in a writing provided by any individual whose name has been
submitted (and not withdrawn) in writing to the Trustee by the
Sponsor or the Administrator unless it is clear on the
direction’s face that the actions to be taken under the
direction would be contrary to the terms of this Agreement. The
Trustee may rely without further duty of inquiry on the
authority of any such individual to provide direction to the
Trustee on behalf of the Sponsor.
For purposes of this Section, such direction may also be made
via EDT, facsimile or such other secure electronic means in
accordance with procedures agreed to by the Sponsor and the
Trustee and, in any such case the Trustee shall be fully
protected in relying on such direction as if it were a direction
made in writing by the Sponsor.
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(c) Directions from Participants.
The Trustee shall not be liable for any loss which arises from
any Participant’s exercise or non-exercise of rights under
the Plan over the assets in the Participants’ hypothetical
accounts.
(d) Indemnification.
The Sponsor shall indemnify the Trustee against, and hold the
Trustee harmless from, any and all Losses that may be incurred
by, imposed upon, or asserted against the Trustee by reason of
any claim, regulatory proceeding, or litigation arising from any
act done or omitted to be done by any individual or person with
respect to the Plan or Trust, excepting only any and all Losses
arising solely from the Trustee’s breach of this Agreement,
negligence, bad faith or willful misconduct.
The Trustee shall indemnify the Sponsor against, and hold the
Sponsor harmless from, any and all Losses that may be incurred
by, imposed upon, or asserted against the Sponsor by reason of
any claim, regulatory proceeding, or litigation arising from
Trustee’s breach of this Agreement, negligence, bad faith
or willful misconduct.
The Trustee shall also indemnify the Sponsor against and hold
the Sponsor harmless from any and all such Losses that may be
incurred by, imposed upon, or asserted against the Sponsor
solely as a result of: i) any defects in the investment
methodology embodied in the target asset allocation or model
portfolio provided through Portfolio Review, except to the
extent that any such Losses arise from information provided by
the Participant, the Sponsor or third parties; or ii) any
prohibited transactions resulting from the provision of
Portfolio Review by the Trustee.
(e) Survival.
The provisions of this Section shall survive the termination of
this Agreement.
Section 9. Resignation
or Removal of Trustee.
(a) Resignation and Removal.
The Trustee may resign at any time in accordance with the notice
provisions set forth below. The Sponsor may remove the Trustee
at any time in accordance with the notice provisions set forth
below.
(b) Termination.
This Agreement may be terminated in full, or with respect to
only a portion of the Plan (i.e. a “partial
deconversion”) at any time by the Sponsor upon prior
written notice to the Trustee in accordance with the notice
provisions set forth below.
(c) Notice Period.
In the event either party desires to terminate this Agreement or
any Services hereunder, the party shall provide at least sixty
(60) days prior written notice of the termination date to
the other party; provided, however, that the receiving party may
agree, in writing, to a shorter notice period.
(d) Transition Assistance.
In the event of termination of this Agreement, if requested by
Sponsor, the Trustee shall assist Sponsor in developing a plan
for the orderly transition of the Plan data, cash and assets
then constituting the Trust and services provided by the Trustee
hereunder to Sponsor or its designee. The Trustee shall provide
such assistance for a period not extending beyond sixty
(60) days from the termination date of this Agreement. The
Trustee shall provide to Sponsor, or to any person designated by
Sponsor, at a mutually agreeable time, one file of the Plan data
prepared and maintained by the Trustee in the ordinary course of
business, in the Trustee’s format. The Trustee may provide
other or additional transition assistance as mutually determined
for additional fees, which shall be due and payable by the
Sponsor prior to any termination of this Agreement.
(e) Failure to Appoint Successor.
If, by the termination date, the Sponsor has not notified the
Trustee in writing as to the individual or entity to which the
assets and cash are to be transferred and delivered, the Trustee
may bring an appropriate action or proceeding for leave to
deposit the assets and cash in a court of competent
jurisdiction. The Trustee shall be reimbursed by the Sponsor for
all costs and expenses of the action or proceeding including,
without limitation, reasonable attorneys’ fees and
disbursements.
Section 10. Successor
Trustee.
(a) Appointment.
If the office of Trustee becomes vacant for any reason, the
Sponsor may in writing appoint a successor trustee under this
Agreement. The successor trustee shall have all of the rights,
powers, privileges, obligations, duties, liabilities, and
immunities granted to the Trustee under this Agreement. The
successor trustee and predecessor trustee shall not be liable
for the acts or omissions of the other with respect to the Trust.
(b) Acceptance.
As of the date the successor trustee accepts its appointment
under this Agreement, title to and possession of the Trust
assets shall immediately vest in the successor trustee without
any further action on the part of the predecessor trustee,
except as may be required to evidence such transition. The
predecessor trustee shall execute all instruments and do all
acts that may be reasonably necessary and requested in writing
by the Sponsor or the successor trustee to vest title to all
Trust assets in the successor trustee or to deliver all Trust
assets to the successor trustee.
(c) Corporate Action.
Any successor of the Trustee or successor trustee, either
through sale or transfer of the business or trust department of
the Trustee or successor trustee, or through reorganization,
consolidation, or merger, or any similar transaction of either
the Trustee or successor trustee, shall, upon consummation of
the transaction, become the successor trustee under this
Agreement.
Section 11. Resignation,
Removal, and Termination Notices.
All notices of resignation, removal, or termination under this
Agreement must be in writing and mailed to the party to which
the notice is being given by certified or registered mail,
return receipt requested, to the Sponsor
c/o Director —
Treasury Operations, Brush Engineered Materials Inc., 0000
Xxxxxxxx Xxxxxxxxx, Xxxxxxxx Xxxxxxx, XX 00000, and to the
Trustee c/o Fidelity
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Investments, Contracts Development & Negotiation,
00 Xxxxxxxxxx Xxxxxx, XX0X, Xxxxxx, Xxxxxxxxxxxxx 00000, or
to such other addresses as the parties have notified each other
of in the foregoing manner.
Section 12. Duration.
This Trust shall continue in effect without limit as to time,
subject, however, to the provisions of this Agreement relating
to amendment, modification, and termination thereof.
Section 13. Insolvency
of Sponsor.
(a) Trustee shall cease disbursement of funds for payment
of benefits to Participants with respect to an Employer if the
Employer is Insolvent, and shall cease disbursement of funds for
payment of benefits if the Sponsor is Insolvent.
(b) All times during the continuance of this Trust, the
principal and income of a
sub-trust
with respect to an Employer shall be subject to claims of
general creditors of such Employer under federal and state law
as set forth below.
(i) The Board of Directors and the Chief Executive Officer
of the Sponsor and the highest ranking officer of the Employer
shall have the duty to inform Trustee in writing of such
Employer’s Insolvency. If a person claiming to be a
creditor of the Employer alleges in writing to Trustee that such
Employer has become Insolvent, Trustee shall
determine whether the Employer is Insolvent and, pending such
determination, Trustee shall discontinue disbursements for
payment of benefits to Participants of such Employer (if the
Employer is the Sponsor, the Trustee shall discontinue
disbursements for payment of all benefits to all Participants).
(ii) Unless Trustee has actual knowledge of the
Employer’s Insolvency, or has received notice from Sponsor
or such Employer or a person claiming to be a creditor alleging
that such Employer is Insolvent, Trustee shall have no duty to
inquire whether an Employer is Insolvent. Trustee may in all
events rely on such evidence concerning an Employer’s
solvency as may be furnished to Trustee and that provides
Trustee with a reasonable basis for making a determination
concerning such Employer’s solvency.
(iii) If at any time Trustee has determined that an
Employer is Insolvent, Trustee shall discontinue disbursements
for payments to such Employer’s Participants (if the
Employer is the Sponsor, the Trustee shall discontinue
disbursements for payment of benefits to all Participants) and
shall hold the assets of the
sub-trust
with respect to such Employer for the benefit of such
Employer’s general creditors. Nothing in this Agreement
shall in any way diminish any rights of Participants to pursue
their rights as general creditors of the Employer (and/or the
Sponsor) with respect to benefits due under the Plan or
otherwise.
(iv) Trustee shall resume disbursement for the payment of
benefits to Participants in accordance with this Agreement only
after Trustee has determined that the Employer (and/or Sponsor)
is not Insolvent (or is no longer Insolvent).
(c) Provided that there are sufficient assets, if Trustee
discontinues the payment of benefits from the Trust pursuant to
(a) hereof and subsequently resumes such payments, the
first payment following such discontinuance shall include the
aggregate amount of all payments due to Participants under the
terms of the Plan for the period of such discontinuance, less
the aggregate amount of any payments made to Participants by the
Employer or Sponsor in lieu of the payments provided for
hereunder during any such period of discontinuance.
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Section 14. Amendment
or Modification.
This Agreement may be amended or modified at any time and from
time to time only by an instrument executed by both the Sponsor
and the Trustee. The individuals authorized to sign such
instrument shall be those authorized by the Sponsor and the
Trustee respectively. Notwithstanding the foregoing, but subject
to Section 7, the Trustee reserves the right to
unilaterally amend this Agreement to update services and
procedures and to revise the fee schedule upon 120 days
notice to the Sponsor.
Section 15. Electronic
Services.
(a) The Trustee may provide communications and Electronic
Services via electronic media, including, but not limited to
NetBenefits, eWorkplace and Fidelity Plan Sponsor WebStation.
The Sponsor agrees to use such Electronic Services only in the
course of reasonable administration of or participation in the
Plan and to keep confidential and not alter, publish, copy,
broadcast, retransmit, reproduce, frame-in, link to,
commercially exploit or otherwise redisseminate the Electronic
Services, any content associated therewith, or any portion
thereof (including, without limitation, any trademarks and
service marks associated therewith), without the written consent
of the Trustee. Notwithstanding the foregoing, the Trustee
acknowledges that certain Electronic Services may, by their
nature, be intended for non-commercial, personal use by
Participants or their beneficiaries, with respect to their
participation in the Plan, or for their other retirement or
employee benefit planning purposes, and certain content may be
intended or permitted to be modified by the Sponsor in
connection with the administration of the Plan. In such cases,
the Trustee will notify the Sponsor of such fact, and any
requirements or guidelines associated with such usage or
modification no later than the time of initial delivery of such
Electronic Services. To the extent permission is granted to make
Electronic Services available to administrative personnel
designated by the Sponsor, it shall be the responsibility of the
Sponsor to keep the Trustee informed as to which of the Sponsor
personnel are authorized to have such access. Except to the
extent otherwise specifically agreed by the parties, the Trustee
reserves the right, upon notice when reasonably feasible, to
modify or discontinue Electronic Services, or any portion
thereof, at any time.
(b) Without limiting the responsibilities of the Trustee or
the rights of the Sponsor stated elsewhere in this Agreement,
Electronic Services shall be provided to the Sponsor without
acceptance of legal liability related to or arising out of the
electronic nature of the delivery or provision of such Services.
To the extent that any Electronic Services utilize Internet
services to transport data or communications, the Trustee will
take, and the Sponsor agrees to follow, reasonable security
precautions. However, the Trustee disclaims any liability for
interception of any such data or communications. The Trustee
reserves the right not to accept data or communications
transmitted electronically or via electronic media by the
Sponsor or a third party if it determines that the method of
delivery does not provide adequate data security, or if it is
not administratively feasible for the Trustee to use the data
security provided. The Trustee shall not be responsible for, and
makes no warranties regarding access, speed or availability of
Internet or network services, or any other service required for
electronic communication, nor does the Trustee make any
warranties, express or implied, and specifically disclaims all
warranties of merchantability, fitness for a particular purpose,
or non-infringement. The Trustee shall not be responsible for
any loss or damage related to or resulting from any changes or
modifications to the Electronic Services made in violation of
this Agreement.
(c) The Sponsor acknowledges that certain web sites through
which the Electronic Services are accessed may be protected by
passwords or require a login and the Sponsor agrees that neither
the Sponsor nor, where applicable, Participants, will obtain or
attempt to obtain unauthorized access to such Services or to any
other protected materials or information, through any means not
intentionally made available by the Trustee for the specific use
of the Sponsor. To the extent that a PIN is necessary for access
to the Electronic Services, the Sponsor
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and/or its
Participants, as the case may be, are solely responsible for all
activities that occur in connection with such PINs.
(d) The Trustee will provide to Participants the
FullViewsm
service via NetBenefits, through which Participants may elect to
consolidate and manage any retirement account information
available through NetBenefits as well as External Account
Information. To the extent not provided by the Trustee or its
affiliates, the data aggregation service will be provided by
Xxxxxx.xxx, Inc. or such other independent provider as the
Trustee may select, pursuant to a contract that requires the
provider to take appropriate steps to protect the privacy and
confidentiality of information furnished by users of the
service. The Sponsor acknowledges that Participants who elect to
use
FullViewsm
must provide passwords and PINs to the provider of data
aggregation services. The Trustee will use External Account
Information to furnish and support
FullViewsm
or other services provided pursuant to this Agreement, and as
otherwise directed by the Participant. The Trustee will not
furnish External Account Information to any third party, except
pursuant to subpoena or other applicable law. The Sponsor agrees
that the information accumulated through
FullViewsm
shall not be made available to the Sponsor, provided, however,
that the Trustee shall provide to the Sponsor, upon request,
aggregate usage data that contains no personally identifiable
information.
Section 16. Assignment.
This Agreement, and any of its rights and obligations hereunder,
may not be assigned by any party without the prior written
consent of the other party(ies), and such consent may be
withheld in any party’s sole discretion. Notwithstanding
the foregoing, Trustee may assign this Agreement in whole or in
part, and any of its rights and obligations hereunder, to a
subsidiary or affiliate of Trustee without consent of the
Sponsor. All provisions in this Agreement shall extend to and be
binding upon the parties hereto and their respective successors
and permitted assigns.
Section 17. Force
Majeure.
No party shall be deemed in default of this Agreement to the
extent that any delay or failure in performance of its
obligation(s) results, without its fault or negligence, from any
cause beyond its reasonable control, such as acts of God, acts
of civil or military authority, acts of terrorism, whether
actual or threatened, quarantines, embargoes, epidemics, war,
riots, insurrections, fires, explosions, earthquakes, floods,
unusually severe weather conditions, power outages or strikes.
This clause shall not excuse any of the parties to the Agreement
from any liability which results from failure to have in place
reasonable disaster recovery and safeguarding plans adequate for
protection of all data each of the parties to the Agreement are
responsible for maintaining for the Plan.
Section 18. Confidentiality;
Safeguarding of Data.
(a) Confidential Information. In
connection with this Agreement, each of the parties has
disclosed and may continue to disclose to the other party
information that relates to the disclosing party’s business
operations, financial condition, employees, former employees,
eligible dependents and beneficiaries of such employees and
former employees, customers, business associates, products,
services or technical knowledge. Except as otherwise
specifically agreed in writing by the parties, Trustee and
Sponsor each agree that from and after the Effective Date
(i) all information communicated to it before or after the
Effective Date by the other and identified as confidential or
proprietary, (ii) all information identified as
confidential or proprietary to which it has access in connection
with the services, whether such access was before or after the
Effective Date, (iii) all information communicated to it
that reasonably should have been understood by the receiving
party to be proprietary and confidential to the disclosing party
including without limitation
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technical, trade secret or business
information, financial information, business or marketing
strategies or plans, product development or customer
information, and (iv) the terms and conditions of this
Agreement (collectively, the “Confidential
Information”) will be used only in accordance with this
Agreement.
(b) Ownership of Information/Safeguarding
Information. Each party’s Confidential
Information will remain the property of that party except as
otherwise expressly provided in this Agreement. Each party will
use at least the same degree of care to safeguard and to prevent
disclosing to third parties the Confidential Information of the
other as it employs to avoid unauthorized disclosure or
publication of its own information (or information of its
customers) of a similar nature, and in any event, no less than
reasonable care. Each party may use and disclose relevant
aspects of the other party’s Confidential Information to
its employees, affiliates, subcontractors and agents to the
extent such disclosure is reasonably necessary for the
performance of its obligations under this Agreement or the
enforcement of its rights under this Agreement; provided,
however, that the disclosing party shall ensure that such
parties agree to be bound by confidentiality provisions at least
as restrictive as those set forth in this Section 18; and
provided further, however, that in no event shall Sponsor
disclose such Confidential Information to direct competitors of
the Trustee. Each party will be responsible for any improper
disclosure of Confidential Information by such party’s
employees, affiliates, subcontractors or agents. Neither party
will (i) make any use or copies of the Confidential
Information of the other except as contemplated by this
Agreement, or (ii) sell, assign, lease or otherwise
commercially exploit the Confidential Information (or any
derivative works thereof) of the other party. Neither party will
withhold the Confidential Information of the other party
(including in the case of the Sponsor, the Personal Data) or
refuse for any reason (including due to the other party’s
actual or alleged breach of this Agreement) to promptly return
to the other party its Confidential Information (including
copies thereof) if requested to do so.
(c) Return of Information. Upon
expiration or any termination of this Agreement and completion
of a party’s obligations under this Agreement, each party
will return or destroy, as the owner may direct, all
documentation in any medium that contains or refers to the other
party’s Confidential Information; however, each party may
retain copies of Confidential Information of the other party
solely to the extent required for compliance with applicable
professional standards and applicable law.
(d) Exceptions to Confidential
Treatment. Sections 18(a), (b) and
(c) shall not apply to any particular information that
either party can demonstrate (i) was, at the time of
disclosure to it (a) already known to the receiving party
(and not subject to a pre-existing confidentiality agreement) or
(b) publicly known; (ii) after disclosure to it,
becomes publicly known through no fault of the receiving party;
(iii) was received after disclosure to it from a third
party who did not indicate that the information was to be
treated as confidential in connection with the
disclosure or (iv) was independently developed by the
receiving party without use of the Confidential Information of
the disclosing party. In addition, a party will not be
considered to have breached its obligations under this
Section 18 for disclosing Confidential Information of the
other party to the extent required to satisfy any valid
subpoena, court order, litigation or regulatory request, or any
other legal requirement of a competent governmental authority,
provided that following receipt of any such request, or making a
determination that disclosure is legally required, and to the
extent that it may legally do so, such party advises the other
party prior to making such disclosure in order that the other
party may object to such disclosure, take action to ensure
confidential
treatment of the Confidential Information, or take such other
action as it considers appropriate to protect the Confidential
Information. In addition, Trustee will not be considered to have
breached its obligations under this Section 18 for using or
disclosing Confidential Information to the extent Trustee or an
affiliate of the Trustee is specifically authorized by an
individual to use that individual’s personal information
(including plan-related and account-related information
applicable to that individual) in connection with any other
Trustee products or services.
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(e) No Duty to Disclose. Nothing
contained in this Section 18 will be construed as
obligating a party to disclose its Confidential Information to
the other party, or as granting to or conferring on a party,
expressly or impliedly, any rights or license to the
Confidential Information of the other party provided that
Trustee shall be excused from its obligations to perform
hereunder to the extent Sponsor fails to provide any such
information as is reasonably necessary for Trustee to perform
the services and otherwise meet its obligations hereunder.
(f) Personal Data. In order to
fulfill its obligations under this Agreement, Trustee may
receive in connection with this Agreement or the services
provided hereunder personal data, including compensation,
benefits, tax, marital/family status and other similar
information about participants (“Personal Data”).
Trustee acknowledges that it is receiving Personal Data only in
connection with the performance of the services and Trustee will
not use or disclose Personal Data without the permission of the
Sponsor for any purpose other than as permitted in this
Agreement and in fulfilling its obligations under this
Agreement, unless disclosure is required or permitted under this
Agreement or by applicable law. With respect to Personal Data it
receives under this Agreement, Trustee agrees to
(i) safeguard Personal Data in accordance with its privacy
policy, and (ii) exercise at least the same standard of
care in safeguarding such Personal Data that it uses to protect
the personal data of its own employees. Nothing in this
Agreement shall affect in any way other product or service
arrangements entered into separately by Trustee or its
affiliates and the Sponsor
and/or
participants.
(g) Foreign Data Protection
Laws. Sponsor is responsible for any and all
activities necessary to ensure compliance with applicable laws
regarding data protection outside of the United States and for
ensuring that the transfer of Personal Data to Trustee is in
compliance with such laws. Sponsor will not transfer any
Personal Data to Trustee unless Sponsor has satisfied such laws,
such as through the use of consents. Trustee will be entitled to
presume that, unless notified to the contrary by Sponsor,
activities necessary to ensure compliance with such laws have
been satisfied by Sponsor with respect to all Personal Data
furnished to Trustee hereunder. Trustee will have no obligation
to process any Personal Data if Trustee is on notice that
compliance with such laws has not been met.
Section 19. General.
(a) Performance by Trustee, its Agents or
Affiliates.
The Sponsor acknowledges and authorizes that the services to be
provided under this Agreement shall be provided by the Trustee,
its agents or affiliates, and that certain of such services may
be provided pursuant to one or more other contractual agreements
or relationships.
(b) Entire Agreement.
This Agreement, together with the Schedules referenced herein,
contains all of the terms agreed upon between the parties with
respect to the subject matter hereof. This Agreement supersedes
any and all other agreements, written or oral, made by the
parties with respect to the services.
(c) Waiver.
No waiver by either party of any failure or refusal to comply
with an obligation hereunder shall be deemed a waiver of any
other obligation hereunder or subsequent failure or refusal to
comply with any other obligation hereunder.
(d) Successors and Assigns.
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The stipulations in this Agreement shall inure to the benefit
of, and shall bind, the successors and assigns of the respective
parties.
(e) Partial Invalidity.
If any term or provision of this Agreement or the application
thereof to any person or circumstances shall, to any extent, be
invalid or unenforceable, the remainder of this Agreement, or
the application of such term or provision to persons or
circumstances other than those as to which it is held invalid or
unenforceable, shall not be affected thereby, and each term and
provision of this Agreement shall be valid and enforceable to
the fullest extent permitted by law.
(f) Section Headings.
The headings of the various sections and subsections of this
Agreement have been inserted only for the purposes of
convenience and are not part of this Agreement and shall not be
deemed in any manner to modify, explain, expand or restrict any
of the provisions of this Agreement.
(g) Communications.
In the event that the Sponsor retains any responsibility for
delivering Participant communications to some or all
Participants and beneficiaries, the Sponsor agrees to furnish
the communications to such Participants in a timely manner as
determined under applicable law.
The provisions of this Agreement shall apply to all information
provided and all Participant communications prepared and
delivered by the Sponsor or the Trustee during the
implementation period prior to the execution date of this
Agreement and throughout the term set forth in this Agreement.
(h) Survival.
Trustee’s and Sponsor’s respective obligations under
this Agreement, which by their nature would continue beyond the
termination of this Agreement, including but not limited to
those contained in Sections titled Inspection and Audit,
Indemnification, Confidentiality; Safeguarding of Data, shall
survive any termination of the Agreement.
Section 20. Authorization
To Make Available Fidelity Personal Guidance Offerings.
Notwithstanding any provision of the Agreement to the contrary,
Sponsor hereby authorizes Trustee, Fidelity Employer Services
Company LLC, Fidelity Brokerage Services LLC, and other
affiliates of the Trustee, throughout the term of this Agreement
and any extensions thereto, to provide
and/or offer
personal
and/or
workplace services, programs, and products (collectively,
“Personal Guidance Offerings”) to any and all Persons
with respect to whom the Trustee receives any information
hereunder, including Personal Guidance Offerings unrelated to
retirement or employment, and the Trustee may use for such
purpose any information received hereunder or otherwise related
to the Plan or Sponsor. Such information shall be treated in
accordance with Fidelity Investments’ privacy policy. Any
information collected by the Trustee in the course of providing
Personal Guidance Offerings may be retained and used by the
Trustee, Fidelity Employer Services Company LLC, Fidelity
Brokerage Services LLC, or affiliates of the Trustee after the
termination of this Agreement. Persons who request that the
Trustee discontinue communications related to Personal Guidance
Offerings other than workplace-related offerings shall be
permitted to do so in accordance with industry rules and
practices and through various means that may be specific by
communication medium. Trustee agrees to defend, indemnify and
hold harmless the Sponsor against any Losses, brought against
the Sponsor by any individual who is contacted by the Trustee or
any of its affiliates pursuant to the Sponsor’s
authorizations in
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Section 20 where such claims or Losses
allege that actions taken by Trustee or its affiliates in the
marketing, sale or servicing of any product were
(i) negligent, fraudulent, misleading, or inaccurate,
(ii) in violation of applicable law, or (iii) in
breach of the terms of any agreement(s) entered into between
such individual and Trustee (or its affiliate) with respect to
such products. Sponsor shall be solely responsible for ensuring
that its authorizations in Section 20 comply with all laws,
policies and contracts to which the Sponsor is subject.
Section 21. Situs
of Trust Assets.
The Sponsor and the Trustee agree that no assets of the Trust
shall be located or transferred outside of the United States.
Section 22. Governing
Law.
(a) Massachusetts Law Controls.
This Agreement is being made in the Commonwealth of
Massachusetts, and the Trust shall be administered as a
Massachusetts trust. The validity, construction, effect, and
administration of this Agreement shall be governed by and
interpreted in accordance with the laws of the Commonwealth of
Massachusetts.
(b) Trust Agreement Controls.
The Trustee is not a party to the Plan, and in the event of any
conflict between the provisions of the Plan and the provisions
of this Agreement, the provisions of this Agreement shall
control.
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IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by their duly authorized officers as of
the day and year first above written. By signing below, the
undersigned represent that they are authorized to execute this
Agreement on behalf of the respective parties. Each party may
rely without duty of inquiry on the foregoing representation.
By: |
|
Authorized Signatory
Name:
Title:
Date:
FIDELITY MANAGEMENT TRUST COMPANY
By: |
|
FMTC Authorized Signatory
Name:
Date:
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