PLACEMENT AGENCY AGREEMENT Tax Free Reserves Portfolio
Exhibit e
This PLACEMENT AGENCY AGREEMENT, made this 1st day of December, 2005, by and between Tax Free Reserves Portfolio (“Investment Company”), a New York trust and Xxxx Xxxxx Investor Services, LLC (“Placement Agent”).
WHEREAS, the Investment Company is registered with the Securities and Exchange Commission (“SEC”) as an open-end management investment company under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Investment Company offers beneficial interests (“Interests”) of the investment company or series thereof listed on Appendix A, as it may be amended from time to time by agreement among the parties hereto (each such investment company or series thereof, as appropriate, a “Portfolio”)
WHEREAS, the Investment Company wishes to retain the Placement Agent as a placement agent in connection with the offering and sale of the Interests and to furnish certain other services to the Investment Company as specified in this Agreement; and
WHEREAS, the Placement Agent serves as a distributor for the certain entities that invest in the Portfolios, and in such capacity may receive compensation for sale of such shares as a placement agent in connection with the offering and sale of the Interests and to furnish certain other services to the Investment Company as specified in this Agreement; and
WHEREAS, this Agreement has been approved by separate votes of the Investment Company’s Board of Trustees (“Board”) and of certain Board members who are not “interested persons” as defined in the 1940 Act (“Interested Board Members”) in conformity with Section 15 of the 1940 Act; and
WHEREAS, the Placement Agent is an affiliate of the investment adviser of each Portfolio and acts as a distributor for certain investment companies registered under the 1940 act that invest all or substantially all of their assets in a Portfolio; and
WHEREAS, the Placement Agent believes that entering into this agreement will result in mutual benefits to the parties hereto and is willing to furnish such services on the terms and conditions hereinafter set forth;
NOW, THEREFORE, in consideration of the promises and mutual covenants herein contained, it is agreed as follows:
1. (a) The Investment Company hereby appoints the Placement Agent as its placement agent in connection with the offering and sale of Interests of each Portfolio, and the Placement Agent hereby accepts such appointment, on the terms and for the period set forth in this Agreement.
(b) Subject to Section 1(c) hereof, the Placement Agent, as agent for the Investment Company, agrees to offer and sell the Interests of each Portfolio from time to time in accordance with applicable federal and state law, the organizational documents of the Investment Company and the registration statement with respect to such Portfolio filed under the 1940 Act by the Investment Company,
as it may be supplemented from time to time (the “Registration Statement”). In acting as placement agent under this Agreement, the Placement Agent shall not make any offer or sale of Interests in a manner that would require the offer or sale of the Interests to be registered under the Securities Act of 1933, as amended (the “1933 Act”). The Placement Agent shall comply with all applicable federal and state laws and offer the Interests of each Portfolio on an agency or “best efforts” basis under which the Investment Company shall, subject to Section 1(c) hereof, issue only such Interests as are actually sold.
(c) The Placement Agent shall only offer and sell Interests to persons who are holders of Interests as of the date of this Agreement or such other persons as may be approved by the Board. Nothing in this Agreement shall require the Investment Company to accept any offer to purchase any Interests of a Portfolio. Interests of a Portfolio shall be non-transferable.
2. The offering price of the Interests of each Portfolio shall be at net asset value (as determined by the Investment Company) as described in the Registration Statement of the Investment Company.
3. No Portfolio shall be required to pay any distribution fees or other amounts to the Placement Agent in consideration of its performances under this Agreement.
4. The Placement Agent may, with the approval of the Investment Company, print and distribute sales literature, reports and forms in connection with the sale of the Interests, provided such distribution complies with the applicable provisions of federal and state law. In connection with the Placement Agent’s offer and sale of Interests of a Portfolio, the Placement Agent shall give only such information and make only such statements or representations as are contained in such Portfolio’s Registration Statement, or in information furnished in writing to the Placement Agent by the Investment Company or approved by authorized representatives of the Investment Company or the Investment Company’s adviser, and the Investment Company shall not be responsible in any way for any other information, statements or representations given or made by the Placement Agent. Except as specifically provided in this Agreement, the Investment Company shall bear none of the expenses of the Placement Agent in connection with its offer and sale of the Interests.
5. The Investment Company agrees at its own expense to register, qualify or determine the exemption for registration or qualification of the Interests with the SEC, state and other regulatory bodies, and to prepare and file from time to time such Portfolio’s Registration Statement, amendments thereto, reports and other documents as may be necessary to maintain the Registration Statement. Each Portfolio shall bear all expenses related to preparing and, as applicable, typesetting, reports and other materials required by law and such other expenses, including printing and mailing expenses, related to such Portfolio’s communications with persons who hold its Interests.
6. (a) The Placement Agent shall conduct its activities under this Agreement in compliance with all applicable laws, rules and regulations, including, without limitation, all rules and regulations made or adopted pursuant to the 1940 Act, as amended, by the SEC or any securities association registered under the Securities Exchange Act of 1934, as amended, including without limitation the NASD Conduct Rules or rules of any other applicable self-regulatory organization. Subject to Section 1(c) hereof, the Placement Agent shall, in compliance with a Portfolio’s Registration Statement and other governing documents, offer Interests of the Portfolio and accept purchases and withdrawals with respect to such Interests.
(b) The Placement Agent shall be responsible for reviewing and making such filings, as required, of advertisements and sales literature relating to each Portfolio with the NASD. The
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Placement Agent shall be responsible for reviewing the Registration Statement of each Portfolio for compliance with the NASD Conduct Rules.
(c) The Placement Agent shall adopt and follow procedures with respect to the activities it performs under this Agreement that are governed by Rule 38a-1 under the 1940 Act (as may apply to a principal underwriter for a registered investment company), each as may be necessary to comply with the requirements of the NASD, any other self-regulatory organization, and the federal securities laws. The Placement Agent shall provide reports or other information to the Investment Company at the Investment Company’s reasonable request, including, without limitation, reports related to the operation and implementation plan of a Portfolio’s policies related to customer privacy, safeguarding of customer information, sales and marketing practices or other policies and procedures of the Investment Company.
7. The Placement Agent agrees that it has adopted and implemented an anti-money-laundering program in compliance with the USA Patriot Act of 2001, the regulations thereunder and NASD Conduct Rules, including without limitation customer identification procedures and monitoring for suspicious activity. The Placement Agent additionally agrees that it has adopted and implemented procedures to comply with law and regulation related to cash transaction reporting requirements, as well as monitoring and reporting under FinCEN and other government watch lists.
8. (a) The Investment Company agrees to indemnify, defend and hold the Placement Agent, its several officers and directors, and any person who controls the Placement Agent within the meaning of Section 15 of the 1933 Act, free and harmless from and against any and all claims, demands, liabilities and expenses (including the cost of investigating or defending such claims, demands or liabilities and any counsel fees incurred in connection therewith) which the Placement Agent, its officers or directors, or any such controlling person may incur, under the 1933 Act or under common law or otherwise, arising out of or based upon any alleged untrue statement of a material fact contained in the Registration Statement or arising out of or based upon any alleged omission to state a material fact required to be stated or necessary to make the Registration Statement not misleading, provided that in no event shall anything contained in this Agreement be construed so as to protect the Placement Agent against any liability to the Investment Company or its shareholders to which the Placement Agent would otherwise be subject by reason of willful misfeasance, bad faith, or gross negligence in the performance of its duties, or by reason of its reckless disregard of its obligations and duties under this Agreement, and further provided that the Investment Company shall not indemnify the Placement Agent for conduct as set forth in paragraph 9(b). The Placement Agent agrees that it shall look only to assets of a Portfolio, and not to any other series of the Investment Company, for satisfaction of any obligation created by this paragraph or otherwise arising under this Agreement that relates to such Portfolio.
(b) The Placement Agent agrees to indemnify, defend and hold the Investment Company, its several officers and Board members, and any person who controls the Investment Company within the meaning of Section 15 of the 1933 Act, free and harmless from and against any and all claims, demands, liabilities and expenses (including the cost of investigating or defending such claims, demands or liabilities and any counsel fees incurred in connection therewith) which the Investment Company, its officers or Board members, or any such controlling person may incur, under the 1933 Act or under common law or otherwise, on account of any wrongful act of the Placement Agent or any of its employees or arising out of or based upon any alleged untrue statement of a material fact contained in information furnished in writing by the Placement Agent to the Investment Company for use in the Registration Statement or arising out of or based upon any alleged omission to state a material fact in connection with such information required to be stated in the Registration Statement or necessary to make such information not misleading. As used in this paragraph, the term “employee” shall not include a
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corporate entity under contract to provide services to a Portfolio, or any employee of such a corporate entity, unless such person is otherwise an employee of the Investment Company.
(c) Each party agrees to promptly notify the other of the commencement of any litigation or proceedings involving any indemnified party. The indemnification provisions of this paragraph 10 shall survive the termination of this Agreement.
9. The Investment Company reserves the right at any time to terminate, suspend, modify the terms and conditions of, or withdraw all offerings of the Interests of any Portfolio by written notice to the Placement Agent at its principal office.
10. The Placement Agent is an independent contractor and shall be agent for the Investment Company only in respect to the sale and withdrawal of the Interests, including for the limited purpose of determining the time as of which Interest transactions are deemed to have been received.
11. The services of the Placement Agent to the Investment Company under this Agreement are not to be deemed exclusive, and the Placement Agent shall be free to render similar services or other services to others so long as its services hereunder are not impaired thereby, and the Investment Company is free to retain other distributors to render similar services or other services to others so long as its services hereunder are not impaired thereby.
12. As used in this Agreement, the terms “assignment,” “interested person” and “majority of the outstanding voting securities” shall have the meanings given to them by Section 2(a) of the 1940 Act, subject to such exemptions as may be granted by the SEC by any rule, regulation or order.
13. This Agreement will become effective with respect to each Portfolio on the date first written above and, unless sooner terminated as provided herein, will continue in effect for one year from the above written date. Thereafter, if not terminated, this Agreement shall continue in effect with respect to each Portfolio for successive annual periods ending on the same date of each year, provided that such continuance is specifically approved at least annually (i) by the Board or (ii) by a vote of a majority of the outstanding voting securities (as defined the in 0000 Xxx) of such Portfolio, provided that in either event the continuance is also approved by a majority of the Investment Company’s Board members who are not Interested Board Members of any party to this Agreement, by vote cast in person at a meeting called for the purpose of voting on such approval.
14. This Agreement is terminable without penalty by (i) the Board, (ii) with respect to any Portfolio, a vote of a majority of the outstanding voting securities of such Portfolio (as defined in the 1940 Act), or (iii) by the Placement Agent, on not less than 60 days’ notice to the other party, and such notice period may be waived upon the mutual written consent of the Placement Agent and the Investment Company. This Agreement will also automatically and immediately terminate in the event of its assignment.
15. The Investment Company and the Placement Agent agree that the information exchanged hereunder and information about their respective customers and potential customers is confidential and as such shall not be disclosed, sold or used in any way except to carry out the terms of this Agreement. Notwithstanding the foregoing, such confidential information may be disclosed on a "need to know" basis as set forth on applicable privacy rules and regulations. The obligations regarding confidentiality hereunder shall not apply to any information which is (i) otherwise publicly available, (ii) already possessed by the entity to whom the information was disclosed prior to disclosure hereunder, (iii) independently developed by the entity, or (iv) disclosed pursuant to law, rule, regulation or court or administrative order. The Placement Agent shall have the right to use any list of holders of Interests of
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any Portfolio or any other list of investors which it obtains in connection with its provision of services under this Agreement, provided that such use is consistent with applicable law and the privacy policies of the Placement Agent and such Portfolio. The Placement Agent further agrees to take commercially reasonable steps, in accordance with applicable law, to safeguard customer information. The provisions of this Section 16 will survive termination of this Agreement.
16. From time to time, each Portfolio may implement policies, procedures or charges in an effort to avoid the potential adverse effects on such Portfolio of short-term trading by market timers. The Placement Agent agrees to cooperate in good faith with the Investment Company in the implementation of any such policies, procedures and/or charges, including the rejection or cancellation of any purchase or exchange order, particularly when there appears to be a pattern of market timing or other frequent purchases and sale.
17. No provision of this Agreement may be changed, waived, discharged or terminated orally, except by an instrument in writing signed by the party against which enforcement of the change, waiver, discharge or termination is sought.
18. In the event this Agreement is terminated by either party or upon written notice from the Placement Agent at any time, each Portfolio hereby agrees that it will eliminate from its corporate name any reference to the name of “Xxxx Xxxxx.” The Investment Company shall have the non-exclusive use of the name “Xxxx Xxxxx” in whole or in part only so long as this Agreement is effective or until such notice is given.
19. This plan shall be governed by, and construed in accordance with, the laws of the State of New York.
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Notices shall be provided to each party, as noted below: |
To the Placement Agent:
[insert]
To the Investment Company:
[insert]
21. This Agreement has been adopted on behalf of each Portfolio by Board members of the Investment Company in their capacity as Trustee of the Investment Company and not individually, and the obligations of or arising out of this instrument are not binding upon any of the Board members, officers or shareholders individually but are binding only upon the assets and property of such Portfolio.
[Remainder of Page Intentionally Left Blank]
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IN WITNESS WHEREOF, the parties hereto caused this Agreement to be executed by their officers thereunto duly authorized.
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By: _____________________________ | |||
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R. Xxx Xxxxxx |
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Chairman |
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XXXX XXXXX INVESTOR SERVICES, LLC |
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By: _____________________________________ | |||
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Name: |
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Title: |
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Appendix A
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Investment Company |
Portfolio |
Dated Added: |
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N/A |
December 1, 2005 |
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