The Cortland Savings and Banking Company Endorsement Split Dollar Agreement
Exhibit (b)
The Cortland Savings and Banking Company
Endorsement Split Dollar Agreement
Endorsement Split Dollar Agreement
This Endorsement Split Dollar Agreement is
entered into as of this 29th day of
September, 2005, by and between The Cortland Savings and Banking Company, an Ohio-chartered bank
(the “Bank”) and Xxxxxx X. Xxxxx (the “Executive”).
Whereas, the Bank and the Executive entered into a Split Dollar Agreement dated as of
February 23, 2001, as amended by letter amendment dated of as of August 15, 2002, which agreement
grants to the Executive the right to designate the beneficiary of death proceeds from a policy on
the Executive’s life,
Whereas, the amount of death proceeds for which the Executive has the right to
designate the beneficiary of death proceeds under the February 23, 2001 Split Dollar Agreement is
equal to one times the Executive’s base salary when the Executive’s employment with the Bank
terminates,
Whereas, the parties intend that the February 23, 2001 Split Dollar Agreement, as the
same may have been or may hereafter be amended, shall remain in full force and effect, unaffected
in any way by this Endorsement Split Dollar Agreement,
Whereas, the Bank and the Executive also entered into an Amended Salary Continuation
Agreement and an associated Amended Split Dollar Agreement, each dated as of August 15, 2002,
Whereas, the August 15, 2002 Amended Salary Continuation Agreement provides for
specified retirement benefits for the Executive after termination of his employment, and the
associated August 15, 2002 Amended Split Dollar Agreement provides instead for a death benefit of
$523,203 under an insurance policy on the Executive’s life if the Executive dies in active service
to the Bank,
Whereas, the August 15, 2002 Amended Split Dollar Agreement associated with the
August 15, 2002 Amended Salary Continuation Agreement has terminated because the agreement provides
that it shall terminate on the Executive’s 70th birthday, which occurred in September
2005, and the Executive therefore no longer has any right to designate the beneficiary of $523,203
of the insurance policy death benefits under the August 15, 2002 Amended Split Dollar Agreement,
Whereas, the Executive has contributed substantially to the success of the Bank and
its parent company, Cortland Bancorp, an Ohio corporation, and
Whereas, the Bank is willing to divide the death proceeds of a life insurance policy
on the Executive’s life.
Now Therefore, in consideration of the foregoing premises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto
agree as follows.
Article 1
General Definitions
General Definitions
Capitalized terms not otherwise defined in this Endorsement Split Dollar Agreement shall have
the same meaning given in the August 15, 2002 Amended Salary Continuation Agreement. The following
terms shall have the meanings specified —
1.1 Administrator means the administrator described in Article 7.
1.2 Executive’s Interest means the benefit set forth in Section 2.2(a).
1.3 Insured means the Executive.
1.4 Insurer means each life insurance carrier in which there is a Split Dollar Policy
Endorsement attached to this Agreement.
1.5 Net Death Proceeds means the total death proceeds of the Policy minus the cash
surrender value.
1.6 Policy means the specific life insurance policy or policies issued by the Insurers.
1.7 Split Dollar Policy Endorsement means the form required by the Administrator or the
Insurer to indicate the Executive’s interest, if any, in a Policy on such Executive’s life.
Article 2
Policy Ownership / Interests
Policy Ownership / Interests
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise
all incidents of ownership. The Bank shall be the beneficiary of any death proceeds remaining
after the Executive’s interest has been paid under Section 2.2 below.
2.2 Death Benefit. (a) Executive’s Interest If the Policy Is Not Cancelled. The Executive shall
have the right to designate the beneficiary of the Executive’s Interest. Provided the Policy is
not cancelled, surrendered, terminated, or allowed to lapse, if at the time of Termination of
Employment the Executive is entitled to benefits under the August 15, 2002 Amended Salary
Continuation Agreement in effect when Termination of Employment occurs, or if Termination of
Employment occurs because of the Executive’s death, then the Executive’s beneficiary designated in
accordance with the Split Dollar Policy Endorsement shall be entitled to the Net Death Proceeds
less the amount of death proceeds for which the Executive has the right to designate the
beneficiary under the February 23, 2001 Split Dollar Agreement. The
amount to which the
Executive’s beneficiary is entitled is referred to in this Endorsement Split Dollar Agreement as the “Executive’s Interest.” Whether under this Endorsement Split Dollar
Agreement or the February 23, 2001 Split Dollar Agreement, in no case shall the Executive have the
right to designate the beneficiary or beneficiaries of an amount of death proceeds in the aggregate
exceeding the Net Death Benefit. The Executive or the Executive’s transferee shall also have the
right to elect and change settlement options that may be permitted for the Executive’s Interest.
(b) If the Policy Is Cancelled. If the Policy is cancelled, surrendered, terminated, or
allowed to lapse, in any such case without replacement, provided that at the time of Termination of
Employment the Executive is entitled to benefits under the August 15, 2002 Amended Salary
Continuation Agreement in effect at the time of Termination of Employment, or if Termination of
Employment occurs because of the Executive’s death, then the Executive’s beneficiary designated in
accordance with the Split Dollar Policy Endorsement shall be entitled to death proceeds payable by
the Bank in an amount in cash equal to the sum of (1) the amount specified in paragraph (a) of this
Section 2.2, measured at the time the Policy is cancelled, surrendered, terminated, or allowed to
lapse, plus (2) a tax gross-up payment to compensate for federal and state income taxes imposed on
the benefit specified in clause (1) of this Section 2.2(b). The tax gross-up payment required
under this clause (2) of Section 2.2(b) shall be calculated in two steps, first by dividing the
total death benefit specified in clause (1) of this Section 2.2(b) by one minus the sum of (x) the
highest marginal individual federal income tax rate under the Internal Revenue Code at the time of
the Executive’s death (offset or reduced to account for the deductibility at the federal level of
state income taxes), plus (y) the highest marginal individual state income tax rate under Ohio law
at the time of the Executive’s death. Second, the death benefit specified in clause (1) of this
Section 2.2(b) shall then be subtracted from the amount calculated in that first step. The
difference shall be the additional tax gross-up payment to be made to compensate for taxes,
regardless of whether it exceeds or is less than taxes imposed on the Executive’s estate for
“income in respect of a decedent.” To illustrate with a simple hypothetical based on an assumed
death benefit amount of $100,000 paid directly by the Bank under clause (1) of this Section 2.2(b),
the additional tax gross-up payment would be calculated as follows if the highest marginal
individual income tax rates are 35% (federal) and 7.5% (Ohio), taking into account the
deductibility at the federal level of state income taxes:
First Step:
|
$100,000 / divided by (1 - ((35% + 7.5%) - (35% x 7.5%)) | |
= $100,000 / divided by (1 minus 39.875%) | ||
=
|
$100,000 / divided by 60.125%, or .60125 | |
= $166,320 | ||
Second Step:
|
$166,320 minus $100,000 | |
=
|
$66,320, the amount of the additional tax gross-up payment |
2.3 Option to Purchase. The Bank shall not sell, surrender or transfer ownership of the
Policy while this Endorsement Split Dollar Agreement is in effect without first giving the
Executive or the Executive’s transferee a right of first refusal to purchase the Policy for the
Policy’s interpolated terminal reserve value. Such right of first refusal to purchase the Policy
must be exercised within 60 days from the date the Bank gives written notice of the Bank’s
intention to sell, surrender or transfer ownership of the Policy. This provision shall not impair
the right of the Bank to terminate this Endorsement Split Dollar Agreement.
Article 3
Premiums
Premiums
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Bank shall determine the economic benefit attributable to the Executive
based on the life insurance premium factor for the Executive’s age multiplied by the aggregate
death benefit payable to the Executive’s Beneficiary. The life insurance premium factor is the
minimum amount required to be imputed under Internal Revenue Service Regulations, section
1.61-22(d)(3)(ii), or any subsequent applicable authority. The Bank shall impute the economic
benefit to the Executive on an annual basis by adding the economic benefit to the Executive’s Form
W-2 or, if applicable, Form 1099.
Article 4
Assignment
Assignment
The Executive may assign without consideration all interests in the Policy and in this
Endorsement Split Dollar Agreement to any person, entity or trust. If the Executive transfers all
of the Executive’s interest in the Policy, then all of the Executive’s interest in the Policy and
in the Endorsement Split Dollar Agreement shall be vested in the Executive’s transferee, who shall
be substituted as a party hereunder and the Executive shall have no further interest in the Policy
or in this Endorsement Split Dollar Agreement.
Article 5
Insurer
Insurer
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or
actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and
demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice
of the provisions of this Endorsement Split Dollar Agreement.
Article 6
Claims Procedure
Claims Procedure
6.1 Claims Procedure. A person or beneficiary (“claimant”) who has not received benefits
under this Endorsement Split Dollar Agreement that he or she believes should be paid shall make a
claim for such benefits as follows:
6.1.1 | Initiation — Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits. |
6.1.2 | Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, before the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision. | ||
6.1.3 | Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth: |
6.1.3.1 | The specific reasons for the denial, | ||
6.1.3.2 | A reference to the specific provisions of this Endorsement Split Dollar Agreement on which the denial is based, | ||
6.1.3.3 | A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed, | ||
6.1.3.4 | An explanation of this Endorsement Split Dollar Agreement’s review procedures and the time limits applicable to such procedures, and | ||
6.1.3.5 | A statement of the claimant’s right to bring a civil action under ERISA (the Employee Retirement Income Security Act of 1974) section 502(a) after an adverse benefit determination on review. |
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the
opportunity for a full and fair review by the Bank of the denial, as follows:
6.2.1 | Initiation — Written Request. To initiate the review, within 60 days after receiving the Bank’s notice of denial the claimant must file with the Bank a written request for review. | ||
6.2.2 | Additional Submissions — Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. Upon request and free of charge, the Bank shall also provide the claimant reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant’s claim for benefits. |
6.2.3 | Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination. | ||
6.2.4 | Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, before the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision. | ||
6.2.5 | Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth: |
6.2.5.1 | The specific reason for the denial, | ||
6.2.5.2 | A reference to the specific provisions of this Endorsement Split Dollar Agreement on which the denial is based, | ||
6.2.5.3 | A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant’s claim for benefits, and | ||
6.2.5.4 | A statement of the claimant’s right to bring a civil action under ERISA section 502(a). |
Article 7
Administration of Agreement
Administration of Agreement
7.1 Administrator Duties. This Endorsement Split Dollar Agreement shall be administered by an
Administrator, which shall consist of the board or such committee as the board shall appoint. The
Executive may be a member of the Administrator. The Administrator shall also have the discretion
and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for
the administration of this Endorsement Split Dollar Agreement and (b) decide or resolve any and all
questions, including interpretations of this Endorsement Split Dollar Agreement, as may arise in
connection with the Endorsement Split Dollar Agreement.
7.2 Agents. In the administration of this Endorsement Split Dollar Agreement, the Administrator
may employ agents and delegate to them such administrative duties as it sees fit (including acting
through a duly appointed representative) and may from time to time consult with counsel, who may be
counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any
question arising out of or in connection with the administration, interpretation, and application
of this Endorsement Split Dollar Agreement and the rules and regulations promulgated hereunder
shall be final and conclusive and binding upon all persons having any interest in the Endorsement
Split Dollar Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the
Administrator against any and all claims, losses, damages, expenses, or liabilities arising from
any action or failure to act with respect to this Endorsement Split Dollar Agreement, except in the
case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full
and timely information to the Administrator on all matters relating to the date and circumstances
of the retirement, death, or Termination of Employment of the Executive and such other pertinent
information as the Administrator may reasonably require.
Article 8
Miscellaneous
Miscellaneous
8.1 Amendment and Termination. This Endorsement Split Dollar Agreement may be amended or
terminated only by a written agreement signed by the Bank and the Executive.
8.2 Binding Effect. This Endorsement Split Dollar Agreement shall bind the Executive and the Bank
and their beneficiaries, survivors, executors, administrators and transferees, and any Policy
beneficiary.
8.3 No Guarantee of Employment. This Endorsement Split Dollar Agreement is not an employment
policy or contract. It does not give the Executive the right to remain an employee of the Bank,
nor does it interfere with the Bank’s right to discharge the Executive. It also does not require
the Executive to remain an employee nor interfere with the Executive’s right to terminate
employment at any time.
8.4 Successors; Binding Agreement. The Bank will require any successor (whether direct or
indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the
business and/or assets of the Bank, by an assumption agreement in form and substance satisfactory
to the Executive, to expressly assume and agree to perform this Endorsement Split Dollar Agreement
in the same manner and to the same extent that the Bank would be required to perform this
Endorsement Split Dollar Agreement if no such succession had taken place.
8.5 Applicable Law. This Endorsement Split Dollar Agreement and all rights hereunder shall be
governed by and construed according to the laws of the State of Ohio, except to the extent
preempted by the laws of the United States of America.
8.6 Entire Agreement. This Endorsement Split Dollar Agreement constitutes the entire agreement
between the Bank and the Executive concerning the subject matter hereof. However, nothing in this Endorsement Split Dollar Agreement affects in any way the February 23,
2001 Split Dollar Agreement, as the same may have been or may hereafter be amended, which agreement
shall remain in full force and effect, unaffected in any way by this Endorsement Split Dollar
Agreement. No rights are granted to the Executive under this Endorsement Split Dollar Agreement
other than those specifically set forth herein.
8.7 Severability. If any provision of this Endorsement Split Dollar Agreement is held invalid,
such invalidity shall not affect any other provision of this Endorsement Split Dollar Agreement not
held invalid, and each such other provision shall continue in full force and effect to the full
extent consistent with law. If any provision of this Endorsement Split Dollar Agreement is held
invalid in part, such invalidity shall not affect the remainder of such provision not held invalid,
and the remainder of such provision, together with all other provisions of this Endorsement Split
Dollar Agreement, shall continue in full force and effect to the full extent consistent with law.
8.8 Headings. The headings of sections herein are included solely for convenience of reference and
shall not affect the meaning or interpretation of any provision of this Endorsement Split Dollar
Agreement.
8.9 Notices. All notices, requests, demands, and other communications hereunder shall be in
writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or
registered mail, return receipt requested, with postage prepaid, to the following addresses or to
such other address as either party may designate by like notice. Unless otherwise changed by
notice, notice shall be properly addressed to the Executive if addressed to the address of the
Executive on the books and records of the Bank at the time of the delivery of such notice, and
properly addressed to the Bank if addressed to the Board of Directors, The Cortland Savings and
Banking Company, 000 Xxxx Xxxx Xxxxxx, X.X. Xxx 00, Xxxxxxxx, Xxxx 00000-0000.
In Witness Whereof, the Bank and the Executive have executed this Endorsement Split
Dollar Agreement as of the date first set forth above.
Executive:
|
Bank: | ||
The Cortland Savings and Banking Company | |||
By: |
/s/ Xxxxxx X. Xxxxx | ||
Xxxxxx X. Xxxxx |
By: | /s/ Xxxxxxxx X. Xxxxxxxxx | |||
Xxxxxxxx X. Xxxxxxxxx | ||||
Its: Senior Vice President, Controller, Chief Financial Officer, and Secretary-Treasurer | ||||