EXHIBIT 10.13
Confidential treatment has been requested for portions of this exhibit. The
copy filed herewith omits the information subject to the confidentiality
request. Omissions are designated as *. A complete version of this exhibit has
been filed separately with the Securities and Exchange Commission.
LETTER OF UNDERSTANDING
This Letter of Understanding is by and between Law Office Information
Systems, Inc., an Arkansas Corporation (XXXX) and Pacific Data Conversion
Corporation, an Oregon Corporation (PDCC).
WHEREAS, XXXX is in the electronic publishing business and PDCC is in the
electronic conversion business;
WHEREAS, XXXX is in need of converting approximately 1.4 billion characters
of data over the next 6-month period and PDCC is capable and ready to perform
said conversion;
IT IS THEREFORE AGREED AS FOLLOWS:
That this Letter of Understanding will set forth the general Agreement by
and between XXXX and PDCC as to the terms and conditions that shall hereinafter
be set forth at a later date in an Agreement between the two companies.
1. XXXX shall immediately ship Raw Materials amounting to approximately
1.4 billion characters to PDCC comprising of the State of Ohio.
2. XXXX shall send a check in the amount of * to PDCC
representing a deposit of approximately 20% of the anticipated cost
of the project.
3. PDCC shall accept said shipment in Oregon and send the same to its
conversion facility in China. Both XXXX and PDCC shall share equally
the cost of the shipment of the Raw Materials to China.
4. PDCC shall convert Raw Materials into Electronic Materials and
return the same to XXXX on CD-ROM approximately every week.
5. PDCC warrants and represents that the Quality Standards of the
Electronic Materials shall be accurate to within 99.995% of the raw
Materials as defined by Measured Quality Standards.
6. XXXX shall have up to 15 days to check the Quality Standards of the
Electronic Materials. If XXXX notifies PDCC within those 15 days
that Quality Standards are not been met, PDCC shall have 15 days to
correct the Electronic Materials. If XXXX does not notify PDCC
within 15 days that Quality Standards have not been met, then and in
that event it shall be deemed that the Electronic Materials have met
Quality Standards. If PDCC fails to meet the Quality Standards on
more than 4 occasions, XXXX shall have the right to cancel the
Agreement and receive a refund on any monies remaining from its
* deposit.
* Certain information on this page has been omitted and filed separately with
the Securities and Exchange Commission. Confidential treatment has been
requested with respect to the omitted portions.
7. PDCC shall send an invoice to XXXX along with every shipment of the
Electronic Materials in which the amount of the invoice shall equal
* of Electronic Materials converted. Within 15 days if Quality
Standards have been met, XXXX shall pay 80% of the invoice amount
and the remaining 20% shall be taken from the deposit monies already
paid by XXXX.
8. It is contemplated between the parties that PDCC will deliver
approximately 75 million characters in the first month after
receiving the Raw Materials in China. In the second month,
approximately 350 million characters will be converted and 400
million in the third month. Thereafter PDCC warrants that it shall
convert and sent a minimum of 360 million characters each month with
the goal of 400 million characters per month. If and in the event
that PDCC fails to send at least 360 million characters in month
four of this Agreement, PDCC shall have 15 additional days to meet
this minimum requirement. If PDCC fails to deliver the minimum
requirement after the 15-day period, then and in that event a
penalty shall be deducted from the invoice for that particular month
in the amount of * that should have been converted if PDCC had met
its goal. If XXXX needs other Raw Material conversions after the
State of Ohio is finished, PDCC shall be given a one-month grace
period prior to the enforcement of these late delivery penalties.
9. The following are definitions of previously mentioned terms:
. "Raw Materials" - Raw Materials shall be understood to mean that
materials used for conversion into an electronic format. Raw
Materials shall generally consist of legal materials or legally
related materials. Raw Materials can be in the form of print which
are usually contained within a compiled format and bound together,
in the form of both soft and hard bound books, pamphlets, folders,
and the like.
. "Electronic Materials" - Electronic Materials shall be understood to
mean Raw Materials that have been keyed (or otherwise converted);
formatted in accordance with specified requirements; and supplied
with all appropriate Coding Information and Emphasis Tags as
specified by XXXX.
. "Quality Standards" - Quality Standards shall mean Electronic
Materials that are accurately converted to Ninety-Nine and Nine
Hundred Ninety Five Percent (99.995%) of the Raw Materials.
. "Measured Quality Standards" - Measured Quality Standards is the
method used to determine Quality Standards. Upon the receipt of
Electronic Materials sent by PDCC to XXXX, XXXX shall select a 100
page continuous block of information (or as many 100 page blocks as
XXXX desires) and compare the Raw Materials to the Electronic
Materials. Accuracy of the conversion is checked by counting the
total number of characters within said 100 page block(s) and the
number of occurrences where the Raw Materials do not match the
Electronic Materials. The total characters contained within a given
100 page block of Electronic Materials minus the total characters of
Electronic Materials converted incorrectly within such block(s)
divided by the total characters contained within such 100 page
block(s) (and expressed as a percentage
* Certain information on this page has been omitted and filed separately with
the Securities and Exchange Commission. Confidential treatment has been
requested with respect to the omitted portions.
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by multiplying by 100) shall be the formula used to determine the
Quality Standard. The results of the quality check shall be
immediately sent to PDCC if the materials do not meet Quality
Standards. PDCC shall then check its copy of the Electronic
Materials to ascertain the veracity of said quality check. It is
understood by both PDCC and XXXX, that the accuracy level of any 100
page block so chosen by XXXX, shall be deemed to be that of the
entire amount of Electronic Materials for that project.
It is understood between the parties that when Measured Quality
Standards are being determined, any character which is emphasized or
effected by an emphasis tag (SGML character), is in fact emphasized
or affected in a manner not consistent with the Raw Materials, then
and in that event, all characters contained within the emphasized or
affected characters shall be deemed not to be accurately converted.
It is also understood that when a character or characters are
emphasized or affected in the Raw Materials but not so affected or
emphasized in the Electronic Materials, then and in that event, all
characters that should have been emphasized or affected in the
Electronic Materials shall be deemed not to be accurately converted.
Signed to and agreed by the parties this 29th day of December, 1998.
XXXX, INC. PDCC
/s/ Xxxx X. Xxxxxx /s/ Xxxx X. Xxxxxx
---------------------------------- ---------------------------------------
Xxxx X. Xxxxxx Xxxx X. Xxxxxx
C.E.O. V.P. Sales & Marketing
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