TRUST FOR CREDIT UNIONS ADMINISTRATION AGREEMENT
Exhibit (h)(4)
ADMINISTRATION AGREEMENT made this 31st day of May, 2012 between TRUST FOR CREDIT UNIONS, a Massachusetts business trust (the “Fund”), and XXXXXXXX CREDIT UNION FINANCIAL SERVICES LIMITED LIABILITY LIMITED PARTNERSHIP, a Delaware limited liability limited partnership (the “Administrator”).
W I T N E S S E T H
WHEREAS, the Fund is an open-end, diversified management investment company registered under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Fund has retained Xxxxxxx Sachs Asset Management, L.P. as the investment adviser of the Fund (the “Adviser”); and
WHEREAS, the Fund has retained Xxxxxxxx Financial Services, Inc. (“CFS”) as distributor of the Fund (the “Distributor”); and
WHEREAS, the Fund has retained BNY Mellon Investment Servicing (US) Inc. (“BNYIS”) to render certain administrative and accounting services (in rendering such services, BNYIS is herein called the “Administration/Accounting Agent”) and transfer agency services (in rendering such services, BNYIS is herein called the “Transfer Agent”) to the Fund;
WHEREAS, the Fund presently offers units of beneficial interest (“shares”) of one class (“TCU Shares”) in the Money Market Portfolio, Ultra Short Duration Government Portfolio and Short Duration Portfolio (such Portfolios (the “Current Portfolios”) together with all other portfolios subsequently established by the Fund being herein collectively referred to as the “Portfolios”) and may offer shares of one or more additional classes of shares in the Portfolios in the future (such new classes of shares together with the TCU Shares being herein collectively referred to as the “Shares”); and
WHEREAS, the Fund desires to retain the Administrator to render certain administrative services to the Fund and the Administrator is willing to render such services;
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto agree as follows:
1. Appointment of Administrator. The Fund hereby appoints the Administrator as administrator to provide certain administrative services to the Fund for the periods and on the terms herein set forth. The Administrator accepts such appointment and agrees to render the services herein set forth, for the compensation herein provided.
2. Delivery of Documents. The Fund has delivered to the Administrator copies of each of the following documents:
| (a) | Second Amended and Restated Declaration of Trust of the Fund, dated August 19, 2011 (such Second Amended and Restated Declaration of |
| Trust, as presently in effect and as amended from time to time, is herein called the “Trust Agreement”), copies of which are also on file with the Secretary of The Commonwealth of Massachusetts; |
| (b) | Amended and Restated By-Laws of the Fund dated August 19, 2011 (such By-Laws as presently in effect and as amended from time to time, are herein called the “By-Laws”); |
| (c) | Certified resolutions of the Trustees of the Fund approving the terms of this Agreement; |
| (d) | Advisory Agreement dated January 14, 2008 between the Fund and the Adviser (such Agreement, as presently in effect and as amended and/or superseded from time to time, is herein called the “Advisory Agreement”); |
| (e) | Distribution Agreement of even date herewith between the Fund and CFS (such Agreement, as presently in effect and as amended and/or superseded from time to time, is herein called the “Distribution Agreement”); |
| (f) | Administration and Accounting Services Agreement (including related fee letter) dated January 14, 2008 between the Fund and BNYIS, assignee of PNC Global Investment Servicing (U.S.) Inc. (“PNC GIS”) as Administration/Accounting Agent (such Agreement, as presently in effect and as amended and/or superseded from time to time, is herein called the “Administration/Accounting Agreement”); |
| (g) | Custodian Services Agreement (including related fee letter and notice of assignment from PFPC Trust Company to The Bank of New York Mellon dated December 22, 2010) dated January 14, 2008 between the Fund and The Bank of New York Mellon (the “Custodian”) (such Agreement, as presently in effect and as amended and/or superseded from time to time, is herein called the “Custodian Agreement”); |
| (h) | Transfer Agency Services Agreement (including related fee letter) dated January 15, 2008 between the Fund and BNYIS, assignee of PNC GIS, as Transfer Agent (such Agreement, as presently in effect and as amended and/or superseded from time to time, is herein called the “Transfer Agency Agreement”); |
| (i) | Prospectus and Statement of Additional Information of the Fund, each dated December 23, 2011 (such Prospectus and Statement of Additional Information, as presently in effect as well as any additional Prospectuses and Statements of Additional Information that may be subsequently used by the Fund, in each case as amended, supplemented and/or superseded from time to time, are herein called the “Prospectus” and “Additional Statement,” respectively); and |
| (j) | Registration Statement, as amended, of the Fund under the Securities Act of 1933, as amended (the “1933 Act”), and the 1940 Act on Form N-1A as |
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| filed with the Securities and Exchange Commission (the “Commission”) on December 1, 1987 (such Registration Statement, as presently in effect and as amended from time to time, is herein called the “Registration Statement”). |
The Fund agrees to promptly furnish the Administrator from time to time with copies of all amendments of or supplements to or otherwise current versions of any of the foregoing documents not heretofore furnished.
3. Duties of Administrator.
| (a) | The Administrator shall, subject to the general supervision of the Trustees of the Fund, provide certain administrative services to the Fund. In this regard, the Administrator shall |
| (i) | review the preparation of reports and proxy statements to Shareholders, the periodic updating of the Prospectus, the Additional Statement and the Registration Statement and the preparation of all other reports and documents required to be filed by the Fund with the Commission; |
| (ii) | periodically review the services performed by the Adviser, the Distributor, the Administration/Accounting Agent, the Custodian and the Transfer Agent, and make such reports and recommendations to the Trustees of the Fund concerning the performance of such services as the Trustees reasonably request or as the Administrator deems appropriate; |
| (iii) | to the extent requested by the Trustees or officers of the Fund, negotiate changes to the terms and provisions of the Advisory Agreement, the Administration/Accounting Agreement, the Custodian Agreement and the Transfer Agency Agreement; |
| (iv) | provide the Fund with personnel to perform such executive, administrative and clerical services as may be reasonably requested by the Trustees or officers of the Fund; |
| (v) | provide facilities, equipment and personnel to serve the needs of investors, including communications systems and personnel to handle Shareholder inquiries; |
| (vi) | develop and monitor investor programs for credit unions; |
| (vii) | provide assistance in connection with the processing of Share purchase and redemption orders as reasonably requested by the Transfer Agent or the Trustees or officers of the Fund; |
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| (viii) | inform the Adviser in connection with the portfolio management of the Fund as to anticipated purchases and redemptions by Shareholders and new investors; |
| (ix) | provide information and assistance as requested by the Administration/Accounting Agent in connection with the registration of the Fund’s Shares in accordance with state securities requirements; |
| (x) | make available and distribute to Shareholders information prepared by the Fund as requested by the Trustees or officers of the Fund; |
| (xi) | handle Shareholder problems and calls relating to administrative matters; |
| (xii) | provide advice and assistance concerning the regulatory requirements applicable to credit unions that invest in the Fund; |
| (xiii) | provide assistance in connection with the preparation of the Fund’s periodic financial statements and annual audit as reasonably requested by the Trustees or officers of the Fund or the Fund’s independent accountants; |
| (xiv) | furnish stationery and office supplies; and |
| (xv) | generally assist in the Fund’s operations. |
| (b) | In addition, the Administrator shall be responsible generally for providing such office space and equipment and telephone facilities and personnel as may be necessary or desirable for performance of all of its services hereunder. |
| (c) | The Administrator, in the performance of its duties hereunder, shall act in conformity with the Trust Agreement, By-Laws, Prospectus, Additional Statement and Registration Statement and with the instructions and directions of the Trustees and officers of the Fund, and will use its best efforts to comply with and conform to the requirements of the 1940 Act and all other applicable federal and state laws, regulations and rulings. |
| (d) | The Administrator shall render to the Fund and the Adviser such periodic and special reports as either of them may reasonably request. |
| (e) | The services of the Administrator hereunder are not deemed exclusive and the Administrator shall be free to render similar services to others so long as its services under this Agreement are not impaired thereby. |
4. Expenses. During the term of this Agreement, the Administrator will pay all costs incurred by it in connection with the performance of its duties under this Agreement. Without limiting the foregoing, the Administrator will pay the compensation and expenses of all of its
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personnel and will make available, without expense to the Fund, the services of such of its partners, officers and employees as may be duly elected officers or Trustees of the Fund, subject to their individual consent to serve and to any limitations imposed by law. The Administrator will not be required to pay any expense of the Fund other than those specifically allocated to it in this paragraph 4. The Administrator agrees that the fee otherwise payable to it under this Agreement with respect to the Money Market Portfolio shall be reduced, and the Administrator shall otherwise pay the Money Market Portfolio, to the extent necessary so that the annualized ordinary operating expenses (excluding distribution and service (12b-1) fees, interest, taxes, brokerage and extraordinary expenses) of the Money Market Portfolio do not exceed .20% of the average daily net assets of such Portfolio, such reduction or payment, if any, to be estimated and accrued daily and made on a monthly basis.
5. Compensation.
| (a) | For all services provided and expenses assumed by the Administrator pursuant to this Agreement with respect to the Money Market Portfolio, the Fund will pay to the Administrator as full compensation therefor a monthly fee at the annual rate of .10% of the average daily net assets of the Money Market Portfolio. |
| (b) | For all services provided and expenses assumed by the Administrator pursuant to this Agreement with respect to the Ultra Short Duration Government Portfolio, the Fund will pay to the Administrator as full compensation therefor a monthly fee at the annual rate of .05% of the average daily net assets of the Ultra Short Duration Government Portfolio; |
| (c) | For all services provided and expenses assumed by the Administrator pursuant to this Agreement with respect to the Short Duration Portfolio, the Fund will pay to the Administrator as full compensation therefor a monthly fee at the annual rate of .05% of the average daily net assets of the Short Duration Portfolio; |
| (d) | For all services provided and expenses assumed by the Administrator pursuant to this Agreement with respect to the Portfolios other than the Current Portfolios, the Fund will pay to the Administrator as full compensation therefor a monthly fee at an annual rate or rates mutually agreed upon by the Administrator and the Fund of the average daily net assets of such Portfolio. |
| (e) | The foregoing fees shall be computed on the average net assets on each day and will be paid to the Administrator monthly. |
6. Books and Records. The Administrator shall maintain all of the Fund’s records relating to or arising out of the services provided by the Administrator hereunder. The Administrator agrees that all records which it maintains for the Fund are the property of the Fund and it will surrender promptly to the Fund any of such records upon the Fund’s request. The Administrator further agrees to preserve for the periods prescribed by Rule 31a-2 of the Commission under the 1940 Act any such records as are required to be maintained by Rule 31 a-1 of the Commission under the 1940 Act.
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7. Indemnification.
| (a) | The Administrator shall not be liable for any error in judgment or mistake of law or for any loss suffered by the Fund in connection with the matters to which this Agreement relates, except a loss resulting from willful misfeasance, bad faith or gross negligence in the performance of its obligations and duties under this Agreement, or by reason of its reckless disregard of its obligations and duties under this Agreement. |
| (b) | The Fund hereby agrees to indemnify and hold harmless the Administrator, its officers, partners and employees and each person who controls the Administrator (collectively, the “Indemnified Parties”) against any and all losses, claims, damages or liabilities, joint or several, to which any such Indemnified Party may become subject under the 1933 Act, the Securities Exchange Act of 1934, as amended, the 1940 Act or other federal or state statutory law or regulation, at common law or otherwise, insofar as such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon: |
| (i) | any untrue statement or alleged untrue statement of a material fact or any omission or alleged omission to state a material fact required to be stated or necessary to make the statements made not misleading in (x) the Prospectus, Additional Statement or the Registration Statement, (y) any advertisements or sales literature authorized by the Fund for use in the offer and sale of Shares of any Portfolio, or (z) any application or other document filed in connection with the qualification of the Fund or Shares of any Portfolio under the Blue Sky or securities laws of any jurisdiction, except insofar as such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon any such untrue statement or omission or alleged untrue statement or omission either pertaining to a breach of the Administrator’s duties in connection with this Agreement or made in reliance upon and in conformity with information furnished to the Fund by or on behalf of the Administrator pertaining to or originating with the Administrator for use in connection with any document referred to in clauses (x), (y) or (z), or |
| (ii) | subject to clause (i) above, the Administrator acting under this Agreement in accordance with its terms; |
and the Fund will reimburse each Indemnified Party for any legal or other expenses incurred by such Indemnified Party in connection with investigating or defending any such loss, claim, damage, liability or action.
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| (c) | If the indemnification provided for in paragraph 7(b) is available in accordance with the terms of such paragraph but is for any reason held by a court to be unavailable from the Fund, then the Fund shall contribute to the aggregate amount paid or payable by the Fund and the Indemnified Parties as a result of such losses, claims, damages or liabilities (or actions in respect thereof) in such proportion as is appropriate to reflect (i) the relative benefits received by the Fund and the Indemnified Parties in connection with the operations of the Fund, (ii) the relative fault of the Fund and such Indemnified Parties, and (iii) any other relevant equitable considerations. The Fund and the Administrator agree that it would not be just and equitable if contribution pursuant to this subparagraph (c) were determined solely by pro rata allocation or any other method of allocation which does not take into account the equitable considerations referred to above in this subparagraph (c). The aggregate amount paid or payable as a result of the losses, claims, damages or liabilities (or actions in respect thereof) referred to above in this subparagraph (c) shall be deemed to include any legal or other expenses incurred by the Fund and Indemnified Parties in connection with investigating or defending any such loss, claim, damage, liability or action. No person guilty of fraudulent misrepresentation (within the meaning of Section 11(f) of the 0000 Xxx) shall be entitled to contribution from any person who is not guilty of such fraudulent misrepresentation. |
| (d) | It is understood, however, that nothing in this paragraph 7 shall protect any Indemnified Party against, or entitle any Indemnified Party to indemnification against, or contribution with respect to, any liability to the Fund or its Shareholders to which such Indemnified Party is subject, by reason of its willful misfeasance, bad faith or gross negligence in the performance of its duties, or by reason of any reckless disregard of its obligations and duties, under this Agreement, or otherwise to an extent or in a manner that is inconsistent with Section 17(i) of the 1940 Act. |
8. Duration and Termination. This Agreement shall remain in effect, unless sooner terminated as provided herein, until March 31, 2013 and shall continue from year to year thereafter, provided, however, that each such continuance must be approved by a vote of a majority of the Trustees of the Fund and of the Trustees who are not interested persons (as defined in the 0000 Xxx) of any party to this Agreement, cast in person at a meeting called for the purpose of voting on such continuance. This Agreement may be terminated as to any Portfolio at any time, without the payment of any penalty, by (i) a vote of a majority of the Trustees of the Fund who are not interested persons (as defined in the 0000 Xxx) of any party to this Agreement or by vote of a majority of the outstanding Shares (as so defined) representing the interests in the Portfolio affected thereby, on 60 days’ written notice to the Administrator, or (ii) by the Administrator on 60 days’ written notice to the Fund. This Agreement will automatically and immediately terminate in the event of its assignment (as defined by the 1940 Act).
9. Amendment of Agreement. This Agreement may be amended by mutual consent, but the consent of the Fund must be approved by vote of a majority of those Trustees of the Fund who are not parties to this Agreement or interested persons (as defined in the 0000 Xxx) of any
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such party, cast in person at a meeting called for the purpose of voting on such amendment. Any amendment to this Agreement shall only be by written instrument which shall make specific reference to this Agreement and which shall be signed by the party against which enforcement of such change, waiver, discharge or termination is sought.
10. Status of Administrator as Independent Contractor. The Administrator shall for all purposes herein be deemed to be an independent contractor and shall, unless otherwise expressly provided herein or authorized by the Trustees of the Fund or the Adviser, respectively, from time to time, have no authority to act for or represent the Fund or the Adviser in any way or otherwise be deemed an agent of the Fund or the Adviser.
11. Shareholder Liability. This Agreement is executed by or on behalf of the Fund with respect to each of its Portfolios and the obligations hereunder are not binding upon any of the Trustees, officers or Shareholders of the Fund individually but are binding only upon the particular Portfolio to which such obligations pertain and the assets and property of such Portfolio.
12. Notices. Without limiting the other provisions hereof, notices and other writings delivered or mailed postage prepaid to the Fund, c/o BNY Mellon Investment Servicing (US) Inc., 0000 Xxxxxxxx Xxxxx, Xxxxxxxxxxx, Xxxxxxxxxxxxx 00000, Attention: Chairman, with a copy to Xxxxxx X. Xxxxx, Xxxxx & Xxxxxxx, 000 Xxxx Xxxxx Xxxxxx, Xxxxx 0000, Xxxxxxx, Xxxxxxxx 00000 or to the Administrator, 0000 Xxxxxxxxxxx Xxxxxx, X.X., Xxxxx 0000, Xxxxxxxxxx, X.X. 00000, Attention: President, or to such other address as the Fund or the Administrator may hereafter specify by written notice to the most recent address specified by the party to whom such notice is addressed, shall be deemed to have been properly delivered or given hereunder to the respective addressee.
13. Miscellaneous. The captions in this Agreement are included for convenience of reference only and in no way define or delimit any of the provisions hereof or otherwise affect their construction or effect. If any provision of this Agreement shall be held or made invalid by a court decision, statute, rule or otherwise, the remainder of this Agreement shall not be affected thereby. This Agreement shall be construed in accordance with applicable federal law and the laws of The Commonwealth of Massachusetts and shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors, subject to paragraph 8 hereof.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed as of the day and year first above written.
| ATTEST: | TRUST FOR CREDIT UNIONS | |||||
| /s/ Xxxx Xx Xxxxxx |
By: | /s/ Xxxxxxx X. Xxxxxx | ||||
| Xxxx Xx Xxxxxx | Xxxxxxx X. Xxxxxx | |||||
| Secretary | President | |||||
| XXXXXXXX CREDIT UNION FINANCIAL SERVICES LIMITED LIABILITY LIMITED PARTNERSHIP | ||||||
| ATTEST: | By | Xxxxxxxx Financial Services, Inc., Corporate General Partner | ||||
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By | /s/ Xxx Xxxxxxx | ||||
| Xxx Xxxxxxx | ||||||
| Executive Vice President | ||||||
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