Exhibit 10.7
DUPLICATE ORIGINAL
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AWARD/CONTRACT 1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES
UNDER DPAS (15 CFR 350) 1 136
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2. CONTRACT (Prod. Inst. Ident.) NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUEST/PROJECT NO.
500-94-C-0053 See Block 20c 000-00-00000
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5. ISSUED BY CODE OAG 6. ADMINISTERED BY (if other than item 5) CODE OAG
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HEALTH CARE FINANCING ADMIN HEALTH CARE FINANCING ADMINISTRA
OFFICE OF ACQUISITION & GRANTS RM 000 XXXX XXXX XXXX XXXX, XXX
0000 SECURITY BOULEVARD/ROOM 389 0000 XXXXXXXX XXXX
XXXXXXXXX, XXXXXXXX 00000 XXXXXXXXX, XX 00000-0000
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7. NAME AND ADDRESS OF XXXXXXXXXX (Xx., xxxxxx, xxxx 0. DELIVERY
country, State and ZIP Code
[ ]FOB ORIGIN [X]OTHER (See below)
XXXX COMPUTER CORPORATION ----------------------------------------------------
00000 XXXXX XXXXX 9. DISCOUNT FOR PROMPT PAYMENT
XXXXX 000
Xxxxxxxx, XX 00000 Net 30
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10. SUBMIT INVOICES ITEM
(4 copies unless
otherwise specified
--------------------------------------------------------------------------------TO THE ADDRESS
CODE FACILITY CODE SHOWN IN: 12
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11. SHIP TO/XXXX FOR CODE BDMS/OIT 12. PAYMENT WILL BE MADE BY CODE ACCT
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HCFA/BDMS/OIT See Schedule
RM 108 SOP BUILDING
0000 XXXXXXXX XXXXXXXXX
XXXXXXXXX, XX 00000
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13. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 14. ACCOUNTING AND APPROPRIATION DATA
[ ]10 USC 2304(c)( ) [ ]41 USC 253(c)( ) 45995599 2562 7540511 TIN: 54-11424654
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15A. ITEM NO. 15B. SUPPLIES/SERVICES 15C. QTY 15D. UNIT 15E. UNIT PRICE 15F. AMOUNT
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THIS IS AN INDEFINITE QUANTITY/INDEFINITE DELIVERY CONTRACT FOR STATE-
OF-THE-ART MICROCOMPUTER WORKSTATIONS, PERIPHERALS, SOFTWARE,
MAINTENANCE AND SUPPORT SERVICES.
(continued)
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15G. TOTAL AMOUNT OF CONTRACT $ -0-
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16. TABLE OF CONTENTS
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(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)
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PART I - THE SCHEDULE PART II - CONTRACT CLAUSES
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X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 7
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X B SUPPLIES OR SERVICES AND PART III - LIST OF DOCUMENTS,
PRICES/COSTS 11 EXHIBITS AND OTHER ATTACH.
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X C DESCRIPTION/SPECS./WORK J LIST OF ATTACHMENTS
STATEMENT 65
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X D PACKAGING AND MARKING 3 PART IV - REPRESENTATIONS AND
INSTRUCTIONS
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X E INSPECTION AND ACCEPTANCE 5 K REPRESENTATIONS, CERTIFICATIONS
AND OTHER STATEMENTS OF OFFERORS
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X F DELIVERIES OR PERFORMANCE 5
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X G CONTRACT ADMINISTRATION DATA 12 L INSTR., CONDS., AND NOTICES TO
OFFERORS
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X H SPECIAL CONTRACT REQUIREMENTS 26 M EVALUATION FACTORS FOR AWARD
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CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE
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17. [X] CONTRACTORS NEGOTIATED AGREEMENT 18. [ ] AWARD (Contractor is not required to sign
(Contractor is required to sign this this document.) Your offer on Solicitation
document and return 3 copies to issuing Number __________________, including the
office.) Contractor agrees to furnish additions or changes made by you which
and deliver all items or perform all the additions or changes are set forth in full above,
services set forth or otherwise is hereby accepted as to the items listed above
identified above and on any continuation and on any continuation sheets. This award
sheets for the consideration stated herein. consummates the contract which consists of the
The rights and obligations of the parties following documents: (a) the Government's
to this contract shall be subject to and solicitation and your offer, and (b) this
governed by the following documents: award/contract. No further contractual
(a) this award/contract, (b) the solicitation, document is necessary.
if any, and (c) such provisions, representations,
certifications, and specifications, as are
attached or incorporated by reference
herein. (Attachments are listed herein.)
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19A. NAME AND TITLE OF SIGNER (Type or print) 20A. NAME OF CONTRACTING OFFICER
/s/ XXXXXX X. XXXX, PRESIDENT XXXXX X. XXXXXX
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19B. NAME OF CONTRACTOR 19C. DATE SIGNED 20B. XXXXXX XXXXXX XX XXXXXXX 00X. DATE SIGNED
/s/ Xxxxxx X. Xxxx 9-28-94 BY /s/ Xxxxx X. Xxxxxx 9/29/94
----------------------------- -----------------------------
(Signature of person (Signature of
authorized to sign) Contracting Officer)
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NSN 7540-01-152-8069 26-107 STANDARD FORM 26 (REV. 2-85)
PREVIOUS EDITION UNUSABLE Prescribed by XXX
XXX (00 XXX) 53.214(a)
SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 Brief Description of Supplies
B.2 Consideration and Payment Schedule
B.3 Withholding of Payments
B.4 Incorporation of Technical and Price Proposal
B.5 Pricing Tables
B-1
SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS
B.1 Brief Description of Supplies
The purpose of this indefinite quantity/indefinite delivery contract is to have
the contractor provide state-of-the-art microcomputer workstations, peripherals,
software, maintenance and supports services.
Pursuant to Federal Acquisition Regulation (FAR) clauses 52.225-1, Buy American
Certificate, and 52.225-8, Buy American Act Trade Agreements Act Balance of
Payments Program Certificate (see Section K), offerors shall separately identify
in the price schedules for each proposed item which is not a "domestic end
product", as defined in the latter clause.
B.2 Consideration and Payment Schedule
a. This is a Firm-Fixed Price Indefinite/Quantity, Indefinite Delivery
Contract. The total fixed price ceiling inclusive of the base period
and option periods (if the options are exercised) shall not exceed
$9,295,333.
b. The prices set forth in the Section B pricing schedules (Table X-x
through B-4) are fixed for all line items for the duration of the
contract year specified, but are subject to applicable discounts, if
appropriate.
c. It is HCFA's intent to replace approximately one-fifth of its 4200
workstations each year with state-of-the-art workstations, while
continuing to provide a workstation for each new employee. The
maximum quantity the Government is expected to purchase per year and
aver the life of the contract is 3600 workstations. However, due to
agency budgetary constraints, the government can only commit to
a minimum quantity of 60 workstations per year. It is anticipated
that the minimum quantity associated with maintenance will be
satisfied within the first contract year.
Note: The maximum quantity limitation does not include the
quantities to be purchased under the Government Employee Acquisition
Procedure (GEAP).
B-2
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CONTINUATION SHEET REF. NO. OF BEING CONT'D. PAGE 2 OF 136
###-##-####
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NAME OF OFFEROR OR CONTRACTOR
XXXX COMPUTER CORPORATION
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ITEM No. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
--------------------------------------------------------------------------------
1 THE CONTRACTOR IS TO PROVIDE 1 EA
STATE-OF-ART MICROCOMPUTER
WORKSTATIONS, PERIPHERALS,
SOFTWARE, MAINTENANCE AND
SUPPORT SERVICES.
FOB: Destination
Payment:
DHHS, HCFA, OBA, OFM
DIVISION OF ACCOUNTING
X.X. XXX 0000
XXXXXXXXX, XXXXXXXX 00000-0000
(000) 000-0000
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SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS
B.3 Withholding of Payments
Notwithstanding any other payment provisions of this contract, failure of the
Contractor to submit required reports when due, or failure to perform or deliver
required work, supplies, or services, will result in the withholding of payments
under this contract unless such failure arises out of causes beyond the control,
and without the fault or negligence of the Contractor as defined by the clause
entitled "Excusable Delays:" or "Default:," as applicable. The Government shall
promptly notify the Contractor of its intention to withhold payment of any
invoice or voucher submitted.
B.4 Incorporation of Technical and Price Proposal
The Contractor's technical and business proposal entitled, "End User Computing
II", dated May 19, 1994 and amended by Best and Final Offer dated August 9, 1994
submitted in response to HCFA-RFP-93-034/CR is hereby incorporated into the
contract by reference and made a part of this contract. The Contractor shall
perform the work substantially as set forth in the technical proposal. Any major
revision to the Contractor's technical or cost proposal that would significantly
alter the technical approach must be approved in writing by the Contracting
Officer. In the event of any inconsistency between the provisions of this
contract and the Contractor's technical proposal, the inconsistency shall be
resolved by giving precedence in the following order: (a) Part I, The Schedule,
(b) Part II, FAR Clauses incorporated under Section I, (c) Contractor's
technical proposal, and (d) Other provisions of the contract, whether
incorporated by reference or otherwise.
Section K (Representations, Certifications, and Other Statements of Offerors),
as signed by the contractor on May 19, 1994 and is hereby incorporated by
reference into this contract.
B-3
TABLE B-1 MANDATORY EQUIPMENT/SOFTWARE UNIT PRICE SCHEDULE
Estimated
UNIT PRICE CONTRACT QUANTITY COMMERCIAL INSTALLATION
CLIN I DESCRIPTION OFFERED YEAR PRICE
0001 Desktop Workstation $1,785.00 1 1000 $2,142 $35
$1,099.00 2 1000 $1,319 $35
$822.00 3 1000 $986 $35
0004 Laptop Computer $2,499.00 1 135 $2,999
$2,415.00 2 135 $2,898
$1,932.00 3 130 $2,318
0010 Laser Printer $1,650.00 1 170 $1,980
$1,550.00 2 165 $1,860
$1,350.00 3 165 $1,620
Last Equipment Item
B-4
TABLE B-2 MANDATORY OPTIONAL FEATURES
UNIT PRICE CONTRACT *Estimated COMMERCIAL
CLIN I DESCRIPTION OFFERED YEAR QUANTITY PRICE
0002 Tower Workstation $1,889 1 200 $2,495
$1,160 2 200
$945 3 200
0003 Network Interface Option $160 1 1200 $299
$140 2 1200
$136 3 1200
0005 Color Laptop Computer $4,556 1 35 $4,650
$3,797 2 35
$3,038 3 30
0006 17' Display Upgrade $425 1 65 $1,295
$350 2 65
$300 3 70
0007 500MB Fixed Disk Option $160 1 165 $895
$100 2 165
$88 3 170
0006 6MB RAM Upgrade $256 1 330 $399
$256 2 330
$256 3 340
0009 ISA CD-ROM Reader & Kit $648 1 100 $795
$398 2 100
$324 3 100
0009A MCA CD-ROM Reader and Kit $773 1 70 N/A
$475 2 65
$386 3 65
l001A WordPerfect- Workstation DOS $89 1 120 $295
WINDOWS,0S/2 $85 2 120
$80 3 210
1001B WP-network-5 user license $445 1 50 $950
$422 2 50
$400 3 50 --
1001C WP-network-20 user license $1,760 1 25 $3,500
$1,691 2 25
$1,602 3 25
1001D WP-network-100 user license $8,900 1 5
$8,455 2 5 $16,500
$8,010 3 4
1001E WP documentation $40 1 250 $40
$38 2 250
$36 3 250
1002A LOTUS 1-2-3 workstation DOS $122 1 120 $349
Windows, OS/2 $116 2 120
$110 3 210
1002B LOTUS 1-2-3 network-S user $610 1 50 $1,295
license $579 2 50
$549 3 50
1002C LOTUS 1-2-3 network-20 user $2,440 1 25 $4,450
license $2,318 2 25
$2,196 3 25
B-5
TABLE B-2 MANDATORY OPTIONAL FEATURES
UNIT PRICE CONTRACT *Estimated COMMERCIAL
CLIN I DESCRIPTION OFFERED YEAR QUANTITY PRICE
1002D LOTUS 1-2-3 network-10 user $12,200 1 5 $24,950
license $11,590 2 5
$10,980 3 4
1 002E LOTUS documentation $20 1 250 $35
$19 2 250
$18 3 250
OPTIONAL EQUIPMENT
1-2/2001 466DX2166 DESKTOP $1,95 $ 2,899
ISA/VESA Mothboard
chassis and power supply
15" SVGA,MPR,NI,.28dp monitor
Mouse and pad
340mb HDD
8MB RAM
Video WI 1MB VRAM
1 Parallel, 2 serial ports
3.5" floppy
101 keyboard
DOS 6.2
2 boxes 3.5" HD disketts
3 yr on-site warranty
1-2/2002 Cache upgrade to 256KB $149 $199
1-2/2003 15" Monitor upgrade $300 $499
1-2/2004 545 MB DISC $550 $695
1-2/2005 SE305 TAPE DRIVE $299 $349
*The estimated quantities listed above may vary throughout the period of
performance of the contract.
B-6
TABLE B-3 MANDATORY OPTIONAL SOFTWARE/EOUIPMENT FOR DISABLED ACCESSIBILTY
UNIT PRICE CONTRACT *Est. COMMERCIAL
CLIN I DESCRIPTION OFFERED YEAR QUANTITY PRICE
3001 Telesensory screenpower speech $1,495 1 1 $1,495
$1,495 2 1
3002 $1,495 3 1
Telesensory screenpower braille $3,995 1 1 $3,995
$3,995 2 1
3003 $3,995 3 1
Telesensory vista/ track $2,495 1 1 $2,495
$2,495 2 1
3004 $2,495 3 1
MSl seeBeep $29 1 1 $29
$29 2 1
3005 $29 3 1
IBM keyguard $79 1 1 $79
$79 2 1
3005 $79 3 1
IBM access DOS $10 1 1 $10
$10 2 1
3007 $10 3 1
Dragon dictate classic $995 1 1 $995
$995 2 1
$995 3 1
*The estimated quantities listed above may vary throughout the period of
performance of the contract.
B-7
Table B-4 Mandatory Remedial Maintenance on Existing Equipment
UNIT PRICE CONTRACT * Estimated COMMERCIAL
CLIN DESCRIPTION OFFERED YEAR QUANTITY PRICE
2001 Maintenance
2001A IBM PS/2 Model 30 $5.40 1 1000
$5.40 2 1000 NOT
$5.40 3 1000 AVAILABLE
2001B IBM PS/2 Model 4OSX $5.40 1 100
$5.40 2 100
$5.40 3 100
2001C IBM PS/2 Model 50 $5.40 1 25
$5.40 2 25
$5.40 3 25
2001D IBM PS/2 Model 50Z $5.40 1 25
$5.40 2 25
$5.40 3 25
2001E IBM PS/2 Model S5SX $5.40 1 300
$5.40 2 300
$5.40 3 300
2001F IBM PS/2 Model 56SLC $6.30 1 0
$6.30 2 0
$6.30 3 250
2001G IBM PS/2 Model 60 $5.40 1 20
$5.40 2 20
$5.40 3 20
2001H IBM PS/2 Model 70 $6.30 1 75
$6.30 2 75
$6.30 3 75
20011 IBM PS/2 Model 80 $7.20 1 300
$7.20 2 300
$7.20 3 300
2001J IBM Xxxxx Xxxxx Xxxxx X00 $6.30 1 0
$6.30 2 0
$6.30 3 500
2001k AST 286 $5.40 1 75
$5.40 2 75
$5.40 3 75
2001L Compaq LTE 286 $5.40 1 25
$5.40 2 25
$5.40 3 25
2001M Compaq Portable II $8.10 1 30
$8.10 2 30
$8.10 3 30
2001N ToshibaTl2OO $8.10 1 10
$8.10 2 10
$8.10 3 10
B-8
Table B-4 Mandatory Remedial Maintenance on Existing Equipment
UNIT PRICE CONTRACT * Estimated COMMERCIAL
CLIN DESCRIPTION OFFERED YEAR QUANTITY PRICE
20010 ToshibaT3lOO $7.20 1 50
$7.20 2 50
$7.20 3 50
2001P Zenith286laptop $8.10 1 15
$8.10 2 15
$8.10 3 15
2001Q HPLaserJet $6.30 1 3
$6.30 2 3
$6.30 3 3
2001R HP LaserJet Series II $6.30 1 50
$6.30 2 50
$6.30 3 50
2001S HP LaserJet Series III $6.30 1 25
$6.30 2 25
$6.30 3 25
2001T HP LaserJet Series IV $6.30 1 30
$6.30 2 30
$6.30 3 40
2001U HPDeskJet5OO+ $7.20 1 10
$7.20 2 10
$7.20 3 10
2001V HPScanJet9l9OA $3.60 1 2
$3.60 2 2
$3.60 3 2
2001W IBM Laser Pnnter Model 4019 $6.30 1 300
$6.30 2 300
$6.30 3 300
2001X IBM Laser Printer Model 4029 $6.30 1 50
$6.30 2 100
$6.30 3 200
*The estimated quantities listed above may vary throughout the period of
performance of the contract.
B-9
TABLE B-5 NON EVALUATED OPTION- EMPLOYEE PURCHASE PLAN
UNIT PRICE CONTRACT INSTALLATION
CLIN DESCRIPTION OFFERED YEAR
0001 Desktop Workstation $1,785.00 1 $50
$1,099.00 2 $50
$957.00 3 $50
0004 Laptop Computer $2,499.00 1
$2,415.00 2
$1,932.00 3
0010 Laser Printer $1,650.00 1
$1,550.00 2
$1,350.00 3
Last Equipment Item
Prices do not include maintenance
B-10
TABLE B-6 PRICE EVALUATION SUMMARY
CLIN TABLE YEAR COST YEAR COST YEAR COST
0001 B-1 1 $1,820,000 2 $1,134,000 3 $857,000
0002 B-2 1 $377,800 2 $232,000 3 $189,000
0003 B-2 1 $192,000 2 $168,000 3 $163,200
0004 B-1 1 $337,365 2 $326,025 3 $251,160
0005 B-2 1 $159,460 2 $132,895 3 $91,140
0006 B-2 1 $27,625 2 $22,750 3 $21,000
0007 B-2 1 $26,400 2 $16,500 3 $14,960
0008 B-2 1 $84,480 2 $84,480 3 $87,040
0009A B-2 1 $64,800 2 $39,800 3 $32,400
0009B B-2 1 $54,110 2 $30,875 3 $25,090
0010 B-1 1 $280,500 2 $255,750 3 $222,750
1001
l00lA B-2 1 $10,680 2 $10,200 3 $16,800
1001B B-2 1 $22,250 2 $21,100 3 $20,000
1001C B-2 1 $44,500 2 $42,275 3 $40,050
1001D B-2 1 $44,500 2 $42,275 3 $32,040
1001E B-2 1 $10,000 2 $9,500 3 $9,000
1002 B-2 1 $0 2 $0 3 $0
1002A B-2 1 $14,640 2 $13,920 3 $23,100
1002B B-2 1 $30,500 2 $28,950 3 $27,450
1002C B-2 1 $61,000 2 $57,950 3 $54,900
1002D B-2 1 $61,000 2 $57,950 3 $43,920
1002E B-2 1 $5,000 2 $4,750 3 $4,500
2001A B-4 1 $64,800 2 $64,800 3 $64,800
2001B B-4 1 $6,480 2 $6,480 3 $6,480
2001C B-4 1 $1,620 2 $1,620 3 $1,620
2001D B-4 1 $1,620 2 $1,620 3 $1,620
2001E B-4 1 $19,440 2 $19,440 3 $19,440
2001F B-4 1 $0 2 $0 3 $18,900
2001G B-4 1 $1,296 2 $1,296 3 $1,296
200H B-4 1 $5,670 2 $5,670 3 $5,670
2001I B-4 1 $25,920 2 $25,920 3 $25,920
2001J B-4 1 $0 2 $0 3 $37,800
2001K B-4 1 $4,860 2 $4860 3 $4,860
2001L B-4 1 $1,620 2 $1,620 3 $1,620
2001M B-4 1 $2,916 2 $2,916 3 $2,916
2001N B-4 1 $972 2 $972 3 $972
2001O B-4 1 $4,320 2 $4,320 3 $4,320
2001P B-4 1 $1,458 2 $1,458 3 $1,458
2001Q B-4 1 $227 2 $227 3 $227
2001R B-4 1 $3780 2 $3,780 3 $3,780
2001S B-4 1 $1,890 2 $1,890 3 $1,890
2001T B-4 1 $2,268 2 $2,268 3 $3,024
2001U B-4 1 $864 2 $864 3 $864
2001V B-4 1 $86 2 $86 3 $86
2001W B-4 1 $22,680 2 $22.680 3 $22,680
2001X B-4 1 $3,780 2 $7,560 3 $15,120
3,907,177 2,914,292 $2,473,863
X-00
XXXXXXX X - XXXXXXXXXXX/XXXXXXXXXXXXX/XXXX XXXXXXXXX
X.0 Introduction
C.2 Scope of Work
C.3 MANDATORY GENERAL REOUIREMENTS
C.3.l Compatibi1ity
C.3.2 Safety
C.3.3 Energy-Efficient Microcomputers. Video Displays and Printers
C.4 MANDATORY EOUIPMENT/SOFTWARE SPECIFICATIONS
C.4.1 Workstation
C.4.1.1 Genera1 Requirements
C.4.1.2 System Board
C.4.1.3 Microprocessor
C.4.1.4 Math Coprocessor
C.4.1.5 Memory
C.4.l.6 Keyboard
C.4.1.7 3.5 Inch Diskette Drive
C.4.1.8 220 Megabyte Fixed Disk (Minimum Size)
C.4.l.9 Super Video Graphics Array (SVGA) Color Disp1ay (14") /Adapter
C.4.1.l0 Surge Suppressor
C.4.2 Laser Printer
C.4.3 Laptop Computer
C.4.3.l General Requirements
C.4.3.2 System Unit
C.4.3.3 Laptop Display/Adapter Specifications
C.4.3.4 Laptop Fixed Disk
C.4.3.5 Laptop Diskette Drive
C.4.3.6 Laptop Keyboard
C.4.3.7 Carrying Case
C.4.3.8 Battery
C.4.3.9 Laptop Pointinq Device
C.4.3.l0 Modem
C.4.4 Operating System
C.4.5 Diagnostic Utility
X-0
XXXXXXX X - XXXXXXXXXXX/XXXXXXXXXXXXX/XXXX XXXXXXXXX
X.0 MANDATORY OPTIONAL FEATURES
C.5.l Network Interface Option
C.5.2 500 Megabytes Fixed Disk (Minimum Size)
C.5.3 Super VGA Color Display (17")
C.5.4 Word Processing Software
C.5.5 Word Processing Software (LAN Version)
C.5.6 Spreadsheet Software
C.5.7 Spreadsheet (LAN Version)
C.5.8 External CD-ROM Reader & Interface Kit
C.5.9 Color Laptop Computer
C.5.9.l Color Display
C.5.9.2 Display Adapter
C.5.l0 Tower Workstation
C.5.l0.1 Case
C.5.l0.2 Expansion Bays
C.5.l0.3 Expansion Slots
C.5.ll Workstation Memory Augmentation
C.6 MANDATORY OPTIONAL SOFTWARE/EOUIPMENT FOR DISABLED
C.6.l FUNCTIONAL SPECIFICATIONS
C.6.l.l Input Alternatives
C.6.l.2 Output Alternatives
C.6.l.3 Documentation
C.7 INSTALLATION/DELIVERY
C.7.l Miscellaneous
C.7.2 System Assembly and Burn-in Procedures
C.7.2.l Hardware Burn-in
C.7.2.2 Software Loading
C.7.2.3 Installation Problems
C.7.2.4 Site Visit
C.7.3 Test Equipment
C.8 REMEDIAL MAINTENANCE
C.8.l On-Call Maintenance Services
C.8.2 Maintenance Coverage
C.8.3 Remedial Maintenance
C.8.4 Return-To-Operation Time
C.8.5 Responsibilities of the Contractor
C.8.6 Maintenance Items
C.9 FIELD-PROVEN EOUIPMENT AND SOFTWARE
C.l0 USE OF EXISTING FACILITIES
C-2
SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
C.ll NEW EOUIPMENT
C.12 SOFTWARE SUPPORT
C.13 TECHNOLOGY SUBSTITUTION
C.13.1 Overview
C.13.2 Types of Substitutions
C.13.3 Minimum Qualifications For Acceptance of Substitutions
C.13.4 Pricing of Substitutions
C.13.5 Delivery of Substitutions
C.13.6 Identification of Technologically Advanced Products
C.13.7 Technologically Advanced Products From Alternate Sources
C.14 NON-EVALUATED OPTION
C.14.l EMPLOYEE PURCHASES
C-3
SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
C.l Background
The current environment within the Health Care Financing Administration (HCFA)
is built on a three-tiered architecture. The highest tier is composed of 2 IBM
3090 mainframe computers. The middle tier consists of two 9370 minicomputers in
the HCFA Data Center (HDC) and one 9370 in each regional office. The final tier
is composed of approximately 4,200 microcomputers HCFA-wide of various
configurations and capabilities. Many of these microcomputers are connected to
the mainframe computers, the minicomputers or both through direct 3270
connection or Local Area Network (LAN) gateways. In the next few years, the
Baltimore components, including the HDC, are projected to be physically
relocated to a single site. Future plans forecast that there will be upgrades
and connectivity which will allow for the minicomputer platform to be replaced
by a phase-in of LANs connected by fiber optic backbone to each other and to the
mainframe in a single site location.
Objective
The purpose of this contract is to provide continued End User Computing II
(EUCII) support in fiscal year 1994 and beyond, in the areas of microcomputer
hardware, software, maintenance and support services. This contract is for the
acquisition of up to 3600 personal computer systems and related accessories for
base year and two (2) option years, as well as for the ongoing remedial
maintenance of a currently installed base of approximately 1700 personal
computers and accessories located in HCFA's Washington, D.C. offices, ten
regional offices, and outstations of regional offices.
C-4
SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
C.2 Scope of Work
(a) The contractor shall furnish, as required, the hardware, software,
supplies, maintenance and other contractor support services required
for the installation and support of all items supplied under this
contract. Such hardware, software, supplies, maintenance and other
contractor support services shall be supplied in conformance with the
terms and conditions of this contract.
(b) These specifications describe the necessary hardware, software and
services used to support workstations for Health Care Financing
Administration (HCFA) offices. The workstations will be used to
support end user computing and office automation activities in all
HCFA offices in Baltimore, Maryland; Washington, D.C., 10 regional
offices; and regional office outstations as listed in Section J.
(c) The contractor shall provide the hardware, software, supplies,
maintenance and other contract support services according to the
specifications stated in Section C. Any additional components
necessary to satisfy the specified performance and configuration
requirements shall also be identified by the contractor and included
in the equipment cost tables in Section B.
(d) The contractor shall provide maintenance on existing microcomputer
equipment in all HCFA geographical locations except Baltimore,
Maryland.
(e) Following award of the contract, the contractor shall provide
equipment to be tested by the Government as defined in Section E. The
Government shall inspect this equipment to ensure proper component
installation, hardware and software setup, and proper
interoperability. Such inspection shall take place after the delivery
of test equipment to HCFA in Baltimore and before any equipment is
delivered to user locations.
C-5
SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
C.3 MANDATORY GENERAL REOUTREMENTS
C.3.l Compatibility
The objective of this procurement is to provide end user computing and
office automation capabilities to HCFA offices. The workstations shall
be multifunction microcomputers. It is HCFA's intention to use these
workstations with the software provided in this contract plus
commercial off-the-shelf and custom developed applications obtained
outside this contract. HCFA will connect these workstations with
Novell local area networks (LANs) and wide area networks (WANs). In
order for the workstations provided in this contract to become an
integral part of HCFA's IRM System Plan, it is essential that they be
100% software compatible with the IBM PC/AT and IBM PS12. This does
not mean that the equipment shall be IBM, but that it shall fully
accommodate hardware and software designed to operate on IBM
microcomputers.
C.3.2 Safety
Shielded Power Supply - All power supplies shall be shielded to meet
industry standards as listed below.
(1) Federal Communication Commission (FCC) Certification - All
hardware, where applicable, shall meet FCC requirements for
certification of compliance with maximum allowable radiation
limits. The workstation, laptop computer, video display, external
disk cartridge system, portable disk cartridge system and
printer(s) shall be FCC Class B certified as of the RFP closing
date.
(2) Underwriter's Laboratories (UL) Approval - All hardware requiring
a 120 volt power source shall be UL listed (approved) as of the
RFP closing date. UL stickers shall be displayed externally on
the hardware.
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C.3.3 Energy-Efficient Microcomputers. Video Displays and Printers
All desktop and laptop computers and laser printers shall meet the
following specifications:
(1) The equipment shall qualify for the EPA Energy Star logo by
meeting the EPA requirements for energy efficiency, effective
October 21, 1993. For notebook PCs, offerors shall document
manufacturer compliance to Energy Star requirements.;
(2) The equipment shall have equivalent functionality to similar
non-power managed commercially available models. This
functionality should include but is not limited to:
a. The ability to run commercial off-the-shelf software both
before and after recovery from a low-power state, including
retention of files opened before the power management
feature was activated.
b. Complete interoperability with local area networks and other
operational environments.
(3) The equipment shall be equipped with a lower-power standby
feature unless it meets the EPA Energy Star requirements at all
times. If equipped with a lower-power standby feature, it shall:
a. Be shipped with this feature fully enabled;
b. Have the capability of entering and fully recovering from the
low-power standby mode, and maintaining RAM intact. Equipment
shall automatically recover full operating capability immediately
upon the next access of the device;
c. Have user-selectable power management features including the
power level in standby mode and the length of inactivity before
initiating standby mode.
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X.0 MANDATORY EOUIPMENT/SOFTWARE SPECIFICATIONS
"Mandatory Equipment/Software Specifications" designates base requirements
that are minimum specifications and must be met in order for the proposal
to be technically acceptable.
The project officer will be responsible for specifying the configuration
and physical location of each system at the issuance of a delivery order.
C.4.l Workstation
C.4.l.l General Requirements
a. Workstation Configuration
A workstation shall consist of:
1) a system unit including:
o 80486DX microprocessor;
o microprocessor speed of 33 MHz or greater;
o 220 MB Hard Drive or larger, 16 ms or faster
average seek time;
o 8 MB RAM minimum;
o 1 MB Video RAM minimum;
o 1 parallel and 2 serial ports, minimum;
o Mouse Port;
o 3.5" 1.44 MB diskette Drive;
2) 14" Video Display, Super VGA, low emission,
non-interlaced, .28 dot pitch or lower;
3) Mouse and mouse pad
4) 101 Keyboard;
5) Pre-loaded MS DOS 6.0 or, at the government's option,
the most current DOS version;
6) Two (2) boxes of ten (10) 3.5" high density diskettes
each;
b. Case
The workstations shall be constructed with a heavyweight
steel recyclable case. The front panel may be of plastic.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
c. IBM Compatible
All processing units shall be 100 IBM PC/AT and IBM PS/2
software compatible machines.
d. Processor and Operating System Compatibility
The processor is a functional unit that interprets and
executes instructions. The workstation processor shall run
the latest release of MS-DOS (Version 6.0 or the most
current version) and OS/2 (Version 2.1 Extended Edition (EE)
or the most current version). It shall also run Novell
Netware 3.11 and all more current versions. Applications
designed to run under these operating systems shall meet the
required standard of operation on the offered hardware.
e. Software Compatibility
(1) Workstations shall be able to run commercial
off-the-shelf software designed for MS-D051 Windows,
and OS/2 without hardware or software modification and
without any special configuration procedures. At a
minimum, all workstations shall run all of the software
provided under this contract, Microsoft Windows 3.1 and
all later versions, Wordperfect 5.0 and all later
versions, and Lotus 1-2-3 2.01 and all later versions.
(2) Workstations shall run off-the-shelf application
software developed and written for the IBM PC/AT or IBM
PS/2 without modification.
f. Security
Security shall be provided to prevent unauthorized access to
the system. The user shall have the capability to lock the
system without the need to reboot the system when the
workstation is unlocked. If keylocks are used,
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at least two (2) keys shall be provided with each
workstation and there shall be at least 50 distinct key
profiles, randomly distributed, to minimize the number of
workstations a single key will unlock. Two (2) sets of
master keys shall be provided to the project officer.
A user-selectable power-on password capability shall also be
included.
g. Internal Day/Time Clock
Each system shall include an internal day/date tine clock
with a battery backup, so that the date and time is
maintained when the system is turned off, or electrical
power fails.
h. Case Dimensions
The case for the desktop system shall not exceed any of the
following external dimensions:
o 8 inches high;
o 18 inches wide; and
o 18 inches deep.
i. Expansion Bays
After the workstation has been configured, the system unit
chassis shall have at least one half-height bay available
for addition of disk drives or other devices. The unused
expansion bay shall be externally accessible with a cover
over the opening if no other devices are included.
j. Power Supply
The power supply shall be a minimum of 200 xxxxx. It shall
comply with the EPA Energy Star requirements. Shall be
capable of operating on 110 volt, 60 cycles per second
alternating current.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
k. Serial Ports
Each workstation shall be equipped with at least two (2) serial
ports integrated on the system board, with connectors that are
either IBM PC/AT style RS-232 9-pin male serial connectors or 25-pin
male connectors conforming to EIA RS-232C specifications. The serial
ports shall be capable of sustaining input and output transmission
speeds of 115,000 baud or higher.
If the contractor provides a 9-pin serial port, the contractor shall
provide a 9-pin to 25-pin molded cable for connection to external
data communication equipment (DCE), a minimum of 6 feet in length.
1. Mouse Port
Mouse port shall be standard PS/2 compatible DIN, 6 pin
configuration.
m. Mouse
An ergonomically designed mouse shall be ordered configured with a
workstation. It shall meet the following specifications:
(1) Ball Type Mouse
Shall operate on any flat surface without the need for special
pads or surfaces. The mouse shall connect to the dedicated
mouse port on the workstation.
(2) Resolution
Shall have a resolution of at least 400 points per inch.
(3) Buttons
Shall have a minimum of two (2) programmable buttons and a
maximum of three (3) programmable buttons. Shall be
programmable for a right-handed or left-handed user.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(4) Cord Length
Cord length shall be at least six (6) feet.
(5) Emulation
Shall have the capability of emulating the latest version of
the Microsoft Mouse and Logitech Mouse drivers available on
the RFP closing date.
(6) Applications Software Compatibility
Shall support the following applications software at a
minimum:
o all of the software provided under this contract;
o Microsoft Windows 3.1 (and later);
o WordPerfect 5.0 (and later); and
o Lotus 1-2-3 2.01 (and later).
(7) Mouse Drivers
a. Shall be capable of using the mouse drivers supplied
with the most recent version of MS-DOS, OS/2, and
Windows.
b. The driver shall support ballistic tracking.
(8) Shall include a mouse pad.
(9) Documentation
Each mouse shall come with a complete set of documentation.
All manuals shall be original and phototypeset. Manuals shall
be the same quality as those provided by the manufacturer to
its commercial customers.
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n. Parallel Port
Each workstation shall be equipped with a minimum of one enhanced
parallel port integrated on the system board, with a 25-pin
connector that allows connection to devices that use a standard
Centronics parallel communications interface. The port shall allow
simultaneous bi-directional data transfer.
o. Setup Utility
The workstation shall include an internal setup utility to modify
the stored configuration and the date and time. This utility shall
be able to be activated during the power-on process via keyboard
control.
p. Speaker
Each workstation shall be equipped with an internal speaker.
q. BIOS Shadowing
Each workstation shall be equipped with the ability to provide
shadowing of BIOS which can be enabled and disabled by the user
through the setup utility described in section C.4.1.1(o).
r. Power and Reset Controls
Each system unit shall have operable system unit power on/off and
reset switches located on the front of the system unit. Each system
unit shall also have an operable power indicator light that visibly
displays the on/off state of the system unit.
s. System Operation
The system unit and all installed devices shall be fully functional
whether the system unit is in a vertical or horizontal position.
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t. Documentation
Each workstation shall come with a complete set of documentation for
all hardware components, software and the operating system. The
manuals shall include, at a minimum, the settings of all
switches/jumpers on the system board, memory expansion and
configuration procedures, set-up procedures, and layout of the
system board. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by the
manufacturer to its commercial customers.
C.4.l.2 System Board
a. Bus Compatibility
All processing units shall use either the 16-bit Industry Standard
Architecture (ISA) or Extended Industry Standard Architecture
(EISA). The system board shall include Video Electronics Standards
Association (VESA) local bus capability.
b. Expansion Slots
After the workstations have been configured, the peripheral bus
shall have at least four (4) unused slots for future expansion.
Three of the unused slots shall accommodate full-size printed
circuit boards designed for the bus provided. At least one of the
unused slots shall be VLSA local bus capable.
c. Adapter Board Width
Installed boards provided by the contractor shall not restrict the
use of the unused slots, i.e., installed boards shall not be so wide
as to prevent installation of boards in adjacent slots.
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d. System Board Design
System board design shall not restrict the installation of
full-length cards in the unused slots (e.g., memory modules on the
system board shall not obstruct installation of full-size cards in
the unused slots).
The system board shall be designed to allow access to microprocessor
and memory upgrade sockets without removal of the system board from
the case.
e. Component Compatibility
IBM token ring adapter and IBM 3270 emulation boards designed for
the IBM PC/AT bus shall function in the workstation.
f. Memory Capacity
Each workstation shall have a minimum capacity of 64MB of RAM on the
system board utilizing 4MB or larger Simulated Inline Memory Modules
(XXXXx). All SIMM sockets shall be located so that removal of the
power supply, fixed disk, or diskette drive, is not necessary to
perform an upgrade to 16MB of RAM.
g. Clock/Battery
Each workstation shall include an internal day/date time clock with
battery backup, so that date and time is maintained when the
workstation is turned off or electrical power fails.
h. The system board shall include a minimum 64KB cache that shall work
in conjunction with the microprocessor.
C. 4.1.3 Microprocessor
a. Processor
The workstation microprocessor shall be an 80486DX microprocessor,
or a microprocessor that is functionally equivalent to the 80486DX.
Functional equivalence shall include:
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
o full 32-bit data bus structure
o capability to address 4 gigabytes of main memory directly
o integrated math coprocessor, cache controller, and cache
memory.
The processor shall include an internal cache of at least 8KB. See
C.4.1.4 Math Coprocessor.
b. 33MHz Processor Speed
The microprocessor shall operate at an internal clock speed of
33,000,000 hertz (33MHz), NON-DOUBLED, or greater.
C.4.l.4 Math Coprocessor
The math coprocessor is a microprocessor physically integrated into the
80486DX chip. The mathcoprocessor supplements the operations of the main
processor in the system unit performing complex mathematical operations.
The math coprocessor shall operate at an internal clock speed of
33,000,000 hertz (33MHz), NON-DOUBLED, or greater. See C.4.l.3a.,
Processor.
C.4.1.5 Memory
a. 8MB RAM Memory
Each workstation shall contain 8MB of 32-bit RAM on the system
board, consisting of 4MB or larger XXXXx.
b. Memory Speed
RAM speed shall be rated at 80 nanoseconds or faster.
C.4.l.6 Keyboard
Each workstation shall be equipped with a detachable keyboard that meets
or exceeds the following specifications:
a. Number of Keys
Minimum of 101 keys, with a separate numeric
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
keypad to the right of the standard alphanumeric keys.
b. Keyboard Layout
Standard full-size typewriter style layout (QWERTY) with standard
placement of the Shift and Carriage Return keys.
c. Code Generation
Capable of generating the full 127 character American Standard Code
for Information Interchange (ASCII) set (decimal characters 1-27)
and the IBM high order ASCII characters (decimal characters 128 -
255).
d. Function Keys
There shall be at least twelve (12) dedicated user-defined function
keys located at the top of the keyboard.
e. Keyboard Modification
The keyboard character generation shall support modification by the
Shift, Ctrl and Alt keys to provide four (4) sets of key-codes from
the keyboard.
f. Mode Indicators
Light Emitting Diode (LED) indicator lamps shall display the state
of the following moues: Num Lock, Caps Lock and Scroll Lock and
shall be located on the keyboard.
g. Template Holder
Shall have a flat surface which extends at least 1.5 inches above
the function keys for holding keyboard templates.
h. Automatic Repeat
Shall have an automatic repeat function for all printable ASCII
characters, cursor controls and backspace functions.
1. Multikey Rollover
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
A multikey rollover function shall be included, i.e., when more than
one key is depressed simultaneously, the effective key is the last
one depressed.
j. Coiled Cord
Shall have a coiled cord at least seven (7) feet long, when
extended.
k. Style
Shall be a keyboard that gives positive tactile feedback.
C.4.l.7 3.5 Inch Diskette Drive
Each workstation delivered shall be equipped with one (1) diskette drive
that meets the following specifications:
a. Internal
Shall be installed in the workstations and configured as drive A:.
b. Capacity
Shall have a DOS formatted capacity of at least 1.44MB and support
formatted capacity of 1.44MB and 720KB.
c. In-Use Indicator
Shall have a visible in-use indicator located on the front of the
drive.
d. High Density Compatibility
Shall read and write 3.5 inch, 1.44MB and 720KB diskettes.
Formatting of 1.44MB and 720KB diskettes shall be capable on the
workstation provided.
e. IBM Compatible
Shall be compatible with the IBM PS/2 1.44MB 3.5 inch diskette
drive. Data exchange shall not require the use of conversion.
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f. Mean Time Between Failure (MTBF)
Shall have a MTBF of at least 20,000 hours, as rated by the
manufacturer.
g. Diskettes
Twenty (20) 3.5 inch diskettes capable of storing 1.44MB of data
shall be provided with each workstation. Each diskette shall come
with a jacket and a label. Diskettes shall be 100 percent certified
error free (no batch testing) and shall be individually certified to
a clipping level of 65 or above as certified by the manufacturer.
C.4.1.8 220 Megabyte Fixed Disk (Minimum Size)
The minimum 220MB fixed disk shall be ordered configured with a
workstation. The fixed disk shall include a VESA local bus Integrated
Drive Electronics (IDE) controller. It shall meet the following
specifications:
(1) Capacity
Shall have a minimum DOS-formatted capacity of 220MB, as validated
by the operating system FDISK utility (1MB = 1048576 bytes). This
capacity shall be reached without use of disk compression software.
(2) Data transfer between the processor and the fixed disk shall be
through a 32-bit interface at a minimum.
(3) Sector Interleave
Shall allow and operate at maximum efficiency at a sector interleave
of 1-to-1.
(4) In-Use Indicator
Shall have a visible in-use indicator located on the front of the
system unit.
(5) Average Seek Time
Average seek time shall not be slower than 16 milliseconds, as
validated by The Norton Utilities, Version 7.0 or the most current
version.
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(6) Data Transfer Rate
Shall have a data transfer rate of at least 1MB per second, as
validated by The Norton Utilities, Version 7.0 or the most current
version.
(7) Mean Time Between Failure (MTBF)
Shall have a MTBF of at least 100,000 hours of use, as rated by the
manufacturer.
(8) Parking of Heads
Fixed disk read/write heads shall automatically "park" (i.e., move
to a position to avoid physical damage) and lock during normal
power-down of the system.
(9) Head Disk Assembly
The disk drive shall have a shock-mounted head disk assembly.
C.4.l.9 Super Video Graphics Array (SVGA) Color Display (14") /Adapter
Each workstation shall be equipped with a Super Video Graphics Array
(SVGA) color display and adapter that meets or exceeds the following
specifications:
(1) In text mode, the video display shall have a minimum of 25 lines
with 80 characters per line, and shall display the 95 character
ASCII subset (decimal characters 32-126) and the IBM extended ASCII
character set (decimal characters 1-31 and 128-254).
(2) The video display shall be a high resolution color graphic display
generating a 1024x768 or greater matrix of picture elements
(pixels).
(3) The video display shall support and generate at least 256 colors at
a time at a resolution of 786,432 or greater pixels.
(4) The video display shall have a dot pitch of no more than .28
millimeters or an aperture grille pitch (for Trinitron tube) of no
more than .25 millimeters. The refresh rate shall be 72 hertz or
faster at a resolution of 800X600.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(5) The video display shall have a cathode ray tube (CRT) with a minimum
diagonal size of 14 inches. The viewable portion of the screen shall
measure a minimum of 12.5 inches on the diagonal.
(6) The video display shall have operator adjustable screen lighting
intensity and contrast control features, a power on/off switch,
vertical and horizontal positioning adjustment, and a power
indicator light. These controls shall be located on the front of the
video display, and shall not extend beyond the face of the display.
(7) The video display shall have a non-glare viewing surface without the
need for an overlay shield.
(8) The video display shall limit electromagnetic fields (EMF). The
video display shall meet the Swedish MPR-II specification.
(9) The video display shall have a tilt and swivel base.
(10) The video display shall be compatible with all of the following
display adapter modes of operation:
o IBM Enhanced Graphics Adapter (EGA);
o IBM Video Graphics Array (VGA - 640x480);
o Video Electronics Standards Associations (VESA) Super VGA
(SVGA - 1024x768).
(11) The video display adapter shall be VESA Local Bus with a 32-bit data
bus and at least lMB of dual-ported video RAM.
(12) The video display adapter shall be capable of operating in all the
following emulation modes:
o IBM EGA;
o IBM VGA - 640x480;
o SVGA - 1024x768.
(13) The video display adapter shall support SVGA (1024x768) in both
standard 16-color and extended 256-color modes.
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(14) The video display shall operate in a non-interlaced mode in SVGA
(1024x768) mode.
(15) Shall include all video display drivers required to be compatible
with Windows version 3.1 and all more current versions, and OS/2
version 2.1 and all more current versions.
(16) Documentation
Each video display system shall come with a complete set of
documentation. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by the
manufacturer to its commercial customers.
C.4.l.10 Surge Suppressor
Each workstation shall be provided with a surge suppressor that meets the
following specifications:
a. Bar Type
Shall be of the bar type; i.e., outlets are in a single row, with a
minimum 6 foot cord.
b. Outlets
1) Shall have a minimum of six (6) outlets with all three (3)
polarity sockets (hot, neutral and ground) protected.
2) One of the outlets shall accommodate electrical transformers
that extend at least 0.75 inches to one side of the outlet.
Insertion of such transformers shall not interfere with other
outlets, switches or indicators.
c. Filtration
Shall have EMI/RFI electrical noise filters.
d. Illuminated Switch
Shall have an illuminated ON/OFF switch. This switch shall be
separated from surge protection "active" indicator light.
e. Internal Circuit Breaker
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
Shall contain an internal circuit breaker with an external reset
switch that can be reset manually without the use of tools or
supplies. The use of fuses that require replacement is not
acceptable.
f. Response Time
Response time shall be one (1) nanosecond or less.
g. Peak Voltage
Shall have a maximum surge voltage of 6,000 volts or greater.
h. Surge Indicator
Shall have a lighted "protection active" indicator.
i. UL Approved
Shall have a UL 1449 rating of 400 volts or less for all three
polarity sockets.
j. Mounting Capability
Shall include hardware for optional mounting on wall, etc.
C.4.2 Laser Printer
The laser printer may be configured with a workstation or purchased
separately. It shall meet the following specifications:
(1) Shall print the 95-character ASCII subset (decimal characters 32-126
as well as the IBM extended ASCII character set (decimal characters
128-254).
(2) The printer shall have a manufacturer's rated speed of at least
eight (8) pages per minute in text mode and at least four (4) pages
per minute in graphics and mixed text/graphics modes.
(3) Shall include a memory buffer of at least 4MB. The memory shall be
fully contained and integrated into the printer.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(4) Shall have a centronics parallel communications interface port that
interfaces to:
o to an IBM PC/AT parallel printer port, and
o the enhanced parallel printer port specified in Section
C.4.l.l.n.
(5) Shall provide Hewlett Packard (HP) LaserJet Series II (Printer
Control Language (PCL)), HP LaserJet Series III (PCL5), and IBM 4019
enhanced laser printer (Personal Printer Data Stream) emulation
modes.
(6) Shall include a molded printer cable at least ten (10) feet long to
connect the printer to the workstation's parallel port.
(7) Shall be able to accept font patterns intended for HP LaserJet
printers. These fonts shall be downloaded electronically from the
host computer to the printer and stored in the printer's memory.
(8) Shall provide at least the following resident (internally installed
in the printer, not downloaded) or font cartridge fonts. These fonts
shall include:
o Courier (10 pitch);
o 12 pitch serif font (e.g. Prestige Elite);
o 15 - 17 pitch font;
o Scalable, proportional sans serif font (e.g. Helvetica); and
o Scalable, proportional serif font (e.g. Times Roman).
(9) All fonts required in Section C.4.2(8) shall support bold,
underline, Italics and superscript/subscript printing.
(10) All fonts required in Section C.4.2(8) shall print in landscape, and
portrait modes.
(11) Both scalable fonts required in Section C.4.2(8) shall be scalable
in a range of at least 4 -144 points.
(12) Shall be able to store at least thirty-two (32) fonts at any one
time.
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(13) Shall be capable of printing a full, legal-size page of graphics at
300 dots per inch in a single pass.
(14) In both text and graphics mode, shall provide a resolution of 300
dots per inch for full page printing.
(15) Shall be capable of printing on overhead transparencies, envelopes
and standard HCFA 24-pound printed letterhead.
(16) Input and output trays shall hold standard 8 1/2 X 11 inch paper.
Input paper bin capacity shall be at least 200 sheets. Output paper
bin capacity shall be at least 100 sheets.
(17) Shall support an optional envelope feeder (not included in this
contract). Feeder shall feed envelopes of 7.36 - 9.5 inches in
length and 3.875 - 6.377 inches in width.
(18) The printer shall support and the contractor shall provide legal
size (8 1/2 X 14 inch) trays with the same capacity as the standard
trays. It is acceptable if one tray, with adjustment, can be used
for both standard and legal size paper.
(19) Shall accept paper weights from 16 to 24 pound inclusive.
(20) The printer engine shall have a manufacturer's estimated life
expectancy of at least 250,000 pages.
(21) The toner cartridge shall have at least a minimum of 250 grams of
toner cartridge capacity for optimum performance.
(22) The toner cartridge shall be a new cartridge, capable of being
recycled, and shall also serve as the reservoir for toner when the
printer is operating. Adding toner to the printer shall not involve
transfer of toner from one container to another.
(23) The contractor shall provide with each laser printer, enough
supplies (other than paper) to print 20,000 pages of text. All
supplies shall
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include clear instructions on their use and replacement procedures.
(24) Shall provide the following controls:
o Power on/off;
o Online/Offline;
o Continue/Reset;
o Form feed; and
o Self-test, with printout of results.
(25) Laser printer supplies, including toner or toner cartridges
recycling service and other consumable items, shall be available to
the Government from independent suppliers.
(26) Shall be fully operational with and supported by all of the software
available in this contract. The contractor shall identify and
implement any installation options and drivers necessary to make the
laser printer fully operational with the software.
(27) Shall be fully supported by WordPerfect 5.0 through the most current
version including all fonts supplied with the printer. If a driver
is needed, it shall be supplied and installed on the workstation.
(28) Printer noise level shall be no greater than 50 dBA (A-weight sound
pressure level) when measured at a distance of one meter from the
front of the printer. The contractor shall use integrated sound
muffling devices.
(29) Shall have a visual display of at least 12 characters showing error
messages and/or error codes. All messages and codes shall be fully
explained in the user's manual. The printer shall have menu-driven
function setup and emulation that shall be selectable through
front-panel controls. The printer shall be self-testing on power-up.
(30) Shall be Food and Drug Administration, Center for Device and
Radiological Health (CDRH) compliant.
(31) The printer shall allow the user to load a single sheet of paper,
separate from the input tray, that takes precedence over the input
tray without the
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need to remove the input tray.
(32) The printer shall use standard plain copier paper.
(33) The printer shall be capable of printing in both portrait and
landscape modes, on both letter and legal paper.
(34) Documentation
Each laser printer shall come with a complete set of documentation.
All manuals shall be original and phototypeset. Manuals shall be the
same quality as those provided by the manufacturer to its commercial
customers.
C.4.3 Laptop Computer
The laptop computer shall be ordered as a separate item. The laptop
computer shall meet the following specifications:
C.4.3.l General Requirements
a. Laptop Configuration
A laptop computer shall consist of:
1) 80486DX microprocessor operating at 33MHZ;
2) 8 MB RAM;
3) 160 MB Hard Drive, 16 ms or faster;
4) AC/DC capability
5) Power Pack;
6) Carrying Case;
7) Two Rechargeable Batteries;
8) Math Co-processor;
9) Internal Fax Modem, 9,600 bits per second (bps);
10) Mouse Port;
11) 1 serial port / 1 parallel port;
12) Pointing Device;
13) 3.5" 1.44 MB diskette drive;
14) Pre-loaded MS DOS 6.0, or most current version;
15) Pre-loaded Wordperfect 5.1, or the most current DOS version;
16) Two (2) boxes of ten (10) 3.5" high density diskettes each;
17) Two (2) Personal Computer Memory Card
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
International Association (PCMCIA), type II or type III,
expansion slots, minimum.
18) VGA monochrome display, 9" diagonal display area
b. The entire system, including system unit, display, keyboard,
pointing device and battery shall close into a single unit for
transportation.
c. The entire system including system unit, display, fixed disk,
diskette drive, keyboard, battery, AC power connection, pointing
device and carrying case shall not exceed ten (10) pounds in weight.
d. Shall be capable of operating on 110 volt, 60 cycles per second
alternating current.
C.4.3.2 System Unit
a. Processor and Operating System Compatibility
The laptop computer processor shall run the latest release of MS-DOS
(currently Version 6.0) and OS/2 (Version 2.1 EE or the most current
version). Applications designed to run under these operating systems
shall work properly on the offered hardware.
b. DOS Compatibility
1) Laptop computers shall be able to run commercial off-the-shelf
software designed for MS-DOS without hardware or software
modification and without any special configuration procedures.
At minimum, all laptop computers shall run all of the software
provided under this contract, Microsoft Windows 3.1 (or the
most current version), Wordperfect 5.0 (or the most current
version) and Lotus 1-2-3 2.01 (or the most current version)
2) Laptop computers shall run off-the-shelf application software
developed and written for the IBM PC/AT or IBM PS/2 without
modification.
c. Shall include a 15-pin connector for attachment
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of an external 1024x768 color SVGA video display.
d. Microprocessor shall be a 80486DX microprocessor or equivalent to
the 80486DX (see section C.4.l.3(a)) and shall operate at a speed of
33 megahertz, NON-DOUBLED, or greater. It shall include an internal
cache of at least 8KB.
e. Shall include an internal day/date time clock with battery backup,
so that date and time is maintained when the system is turned off,
or electrical power fails.
f. Shall have a minimum of 8MB of RAM.
g. Shall be equipped with a serial port with a connector that is either
an IBM PC-AT RS232 9-pin male serial connector or a 25-pin male
connector conforming to EIA RS-232c specifications.
h. Shall be equipped with a parallel port with an IBM-compatible 25-pin
connector that allows connection to devices that use a standard
Centronics parallel communications interface.
1. Shall be equipped with an internal speaker.
C.4.3.3 Laptop Display/Adapter Specifications
a. Each laptop computer shall be equipped with a display and adapter
that meets the following specifications.
b. In text mode, the video display shall have a minimum of 25 lines
with 80 characters per line and shall display the 95 character ASCII
subset (decimal characters 32-126) and the IBM extended ASCII
character set (decimal characters 1-31 and 128-254).
c. The video display and adapter shall be compatible with the IBM Video
Graphics Array (VGA - 640x480) and shall provide at least 64 shades
of xxxx. The adapter shall be configured with a minimum of 1MB of
dual-ported video RAM.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
d. The video display shall be high quality to allow easy viewing and
reading of data from the display. The display shall use one of the
following technologies:
o electroluminescent; or
o backlit supertwist liquid crystal display (LCD).
e. The visible portion of the screen shall measure a minimum of nine
(9) inches on the diagonal.
f. The display shall include contrast and intensity controls.
g. Shall have an external color VGA adapter port capable of supporting
an external monitor and displaying a minimum of 256 colors.
C.4.3.4 Laptop Fixed Disk
Each laptop computer shall contain a fixed disk that meets the following
specifications:
a. Shall have a minimum DOS-formatted capacity of 160MB as validated by
the operating system FDISK utility (1MB = 1048576 bytes).
b. Shall have a visible in-use indicator.
c. Fixed disk read/write heads shall automatically "park" (i.e., move
to a position to avoid physical damage to the heads) during normal
power-down of the system.
d. The fixed disk drive shall include a "spin-down" feature to
discontinue spinning of the fixed disk drive during idle periods.
The fixed disk drive shall automatically resume operation
immediately upon the first access after an idle period.
e. The fixed disk shall have a shock mounted head disk assembly.
f. The fixed disk shall have a data transfer rate of 600Kb per second
as validated by the Norton Utilities, Version 7.0 or the most
current version.
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C.4.3.5 Laptop Diskette Drive
Each laptop computer shall be equipped with a diskette drive that meets
the following specifications:
a. Shall have a DOS formatted capacity of 1.44MB.
b. Shall have a visible in-use indicator.
c. Shall read and write 3.5 inch 1.44MB diskettes. Formatting of 1.44MB
diskettes shall be performed on the laptop computers provided.
d. Shall read and write 3.5 inch, 720KB diskettes. Formatting of 720KB
diskettes shall be performed on the laptop computers provided.
e. Shall be compatible with the IBM PS/2 1.44MB diskette drive. Data
exchange shall not require the use of conversion.
f. Ten (10) 3.5 inch diskettes capable of storing 1.44MB of data shall
be provided with each laptop computer. Each diskette shall come with
a jacket and a label. Diskettes shall be 100 percent certified error
free (no batch testing) and shall be individually certified to a
clipping level of 65 or above as certified by the manufacturer.
C.4.3.6 Laptop Keyboard
Each laptop computer shall be equipped with a keyboard that meets the
following specifications.
a. Capable of generating the full 127 character American Standard Code
for Information Interchange (ASCII) set (decimal characters 1-127)
and the IBM high order ASCII characters (decimal characters 128-255)
and of being redefined by software.
b. Standard typewriter style layout (QWERTY) with standard placement of
the Shift and Carriage Return keys.
c. Shall have cursor control keys that have an automatic repeat
function and are located in the lower right hand corner in an
"inverted T" layout.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
d. The Pg-Up, Pg-Dn, Home and End keys shall be invoked in a single key
stroke (without the need for any other keys).
e. There shall be at least twelve (12) user-definable function keys.
f. Function key operation shall be capable of being redefined by Alt,
Ctrl and Shift Keys.
g. Shall have an automatic repeat function for all printable ASCII
characters, cursor controls and backspace functions.
h. A multikey rollover function shall be included (i.e., when more than
one key is depressed simultaneously, the effective key is the last
one depressed).
C.4.3.7 Carrying Case
Shall include a carrying case for transporting of the entire system;
padded nylon, zipper, carry hand or shoulder, external compartments,
internal compartments. Be able to contain the following; laptop, AC
adapter and cord, (ten) 10 diskettes, documentation, extra battery and
pointing device.
C.4.3.8 Battery
a. Shall be equipped with a nickel-metal-hydride (NiMH) battery power
supply with a rated life of at least three hours without the need
for recharging. The battery shall be located such that the user has
easy access to it for replacement. The laptop shall have the
capability to swap batteries while using the laptop, without
shutting off the power, and without loss of data in memory ("hot
swap" feature).
b. Each laptop computer shall be supplied with a spare battery and a
spare battery charger/AC adapter to allow charging of the spare
while the computer is in use.
c. Shall be equipped with an LED to indicate low battery power.
d. Battery shall fully recharge from a charge of
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less than fifteen (15) percent, in two (2) hours or less, under the
following conditions: in the laptop while in use; in the laptop
while not in use; and in the spare battery charger.
C.4.3.9 Laptop Pointing Device
Each laptop computer shall be equipped with a pointing device that meets
the following specifications:
a. The pointing device shall be of the stationary type. It shall be
center-mounted, or mountable on both the left and right side of the
keyboard.
b. The pointing device shall attach to the system without blocking the
diskette drive or the display controls.
c. Pointing device shall have a drag-lock feature that toggles the
button on and off.
d. Pointing device shall connect to the laptop through a dedicated
mouse port.
e. Shall have a resolution with a programmable range of at least 150
dots per inch.
f. Shall have a minimum of two (2) buttons and a maximum of three (3).
g. Shall be capable of using the mouse drivers supplied with the most
recent version of MS-D0S, OS/2, and Windows.
h. The driver shall support ballistic tracking.
1. Shall support the following applications software at a minimum:
o All of the software provided under this contract;
o Microsoft Windows 3.1 or the most current version;
o WordPerfect 5.0 and 5.1 or the most current version; and
o Lotus 1-2-3 2.3 or the most current version.
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j. Documentation
Each laptop computer shall come with a complete set of
documentation. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by manufacturer
to its commercial customers.
C.4.3.l0 Modem
Shall include an internal asynchronous fax modem that operates at least
9,600 (V.32, data compression and error checking) bits per second both
data and fax mode and is fully compatible with the Xxxxx command set.
Modem shall meet all FCC specifications for attachment in the public
switch to a telephone network.
C.4.4 Operating System
Each workstation and laptop computer shall be provided with operating
system software. The software proposed shall be the latest release of the
package as of the closing date of the RFP.
(1) Compatibility
The software shall operate fully on the workstation and the laptop
computer and not preclude the execution of any other software
ordered on this contract.
(2) Disk Operating System
An operating system shall be provided that recognizes and executes
the same command set and functions in a manner identical to the most
recent version of MS-DOS (currently version 6.0) as published by
Microsoft Corp.
(3) Utilities
Utilities equivalent to those included with MS-DOS 6.0 shall be
provided. These utilities shall include a virtual disk driver to
emulate a disk drive in RAM (VDISK), a printer spooler to expedite
printing operations (PRINT), an extended memory manager (HIMEM), an
expanded memory emulator (EMM386), a disk caching program
(SMARTDRV), and
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
MORE, SORT and FIND filters, disk compression/decompression
utilities and virus scan utility capable of detecting and
eradicating the latest known viruses.
(4) High Memory Loadable
The operating system shall provide the capability of loading device
driver software and resident programs into the upper memory area.
(5) Hardware Compatible
All features and functions of the operating system shall be fully
supported by the hardware.
(6) Documentation
Each copy of the operating system shall come with a complete set of
documentation. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by the
manufacturer to its commercial customers. Original disks should also
be provided with the documentation. Manuals/documentation shall be
priced separately.
C.4.5 Diagnostic Utility
Each workstation and laptop computer shall be provided with diagnostic
utility software. The software proposed shall be the latest release of the
package as of the closing date in the RFP.
(1) Compatibility
The software shall operate fully on the workstation and the laptop
computer and not preclude the execution of any other software
ordered on this contract.
(2) Configuration Table Report
Shall be able to report on the configuration table of the system,
including:
o hardware interrupts;
o I/O addresses of all components;
o DMA addresses; and
o memory location of drivers, etc.
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(3) Communications Ports Test
Shall be able to test serial and parallel ports.
(4) Locate Failed RAM
Shall be able to test and specifically identify and locate failed
RAM chips.
(5) Video Test
Shall be able to test the video adapter.
(6) Hard Drive Test
The hard drive test should include both a logical test (FAT
integrity, etc.) and a physical test for media surface defects.
(7) Diskette Drive Test
Shall be able to test the 3.5 inch double and high density diskette
drives, and 5.25 inch double and high density diskette drives.
(8) Keyboard Test
Shall be able to evaluate keyboard performance.
(9) Virus Detection & Eradication
Shall include virus checking and eradication with the following
capabilities:
o monitors command and executable files;
o contains options to minimize RAM usage of monitoring software;
o checks MSDOS.SYS and IO.SYS;
o checks all command, executable and system files on the drives
specified by user;
o checks all RAM and high memory areas;
o checks for all common known viruses;
o displays message if virus detected; and
o removes virus from infected files.
(10) Documentation
Each copy of the diagnostic software shall come with a complete set
of documentation. All manuals
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
shall be original and phototypeset. Manuals shall be the same
quality as those provided by the manufacturer to its commercial
customers. Manuals/documentation shall be priced separately.
C.5 MANDATORY OPTIONAL FEATURES
The term "Mandatory Optional Features" designates items the Government
will evaluate and may elect to include in full or in part in the contract.
Like Mandatory Specifications, items marked Mandatory Optional Features
are minimum specifications that must be met in order for the proposal to
be technically acceptable, i.e., Mandatory Optional Features must be
included in the proposal for it to be technically acceptable. The
Government reserves the right to unilaterally exercise any Mandatory
Optional Features at any time during the contract life at the contract
price listed in Section B. It is therefore required that offerors price
each option separately and honor those prices for the duration of the
contract. Delivery and/or implementation of all options shall be
accomplished by the contractor within 30 calendar days of the issuance of
the order exercising the option, or concurrent with system installation,
if the order is placed at date of award unless a different date is
specified on the order. Any date less than 30 days must be mutually agreed
to by both parties.
The Mandatory Optional Features are as follows:
(1) Network Interface Option
(2) 500 Megabytes Fixed Disk
(3) Super VGA Color Display (17")
(4) Word Processing Software
(5) Word Processing Software (LAN Version)
(6) Spreadsheet Software
(7) Spreadsheet (LAN Version)
(9) External CD-ROM Reader
(10) Color laptop computer
(11) Tower Workstation
(12) Workstations Memory Augmentation
C.5.1 Network Interface Option
The network interface option is the device enabling the connection to a
token ring network. The network interface option may be ordered configured
with a workstation. It shall be provided as either an installed card or
integrated with the system board. It shall meet the following
specifications:
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(1) Shall comply with the IEEE 802.5 Token Ring standard.
(2) Shall be capable of 4 megabits per second (Mbps) or both 4 Mbps and
16 Mbps LAN speeds, at the option of the user. Specific type of card
will be specified by the Government on the delivery order.
(3) Shall be capable of allowing a Locally Administered Address (LAA) to
be assigned (in the CONFIG. SYS file) while maintaining the IEEE
802.2 interface standard including the Logical Link Control (LLC).
The option shall have a Universally Administered Address (UAA),
specifically assigned to the manufacturer by the IEEE, burned into
the chip set.
(4) The option shall be compatible with the bus of the workstation
proposed response to section C of this contract.
(5) Shall provide access to the following devices:
o 4 Mbps option shall be 100 percent compatible with the IBM
Token Ring card; and
o 4/16 Mbps option shall be 100 percent compatible with the IBM
Token Ring card.
(6) Each network interface option shall include a cable that meets one
of the following 2 sets of specifications (as specified by the
Government on the delivery order) at the same price:
a. Adapter Cable
Eight (8) feet in length, made according to IBM Type 6
specification number 4716743, and terminating at one end with
a 9 position DB connector and at the opposite end with a 4
position Type A data connector compatible with IBM part number
8310574 (with strain relief);
or
b. Media Filter
Eight (8) feet in length, made according to Type 3 media
filter IBM specifications number 6466941, and consisting of 2
twisted pairs of copper wire terminated at one end with
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
a 9 position DB connector and at the opposite end with a 4 pin
RJ-11 modular plug, with a low-pass filter in the DB
connector.
(7) The 4 Mbps option shall have at least l6KB of onboard memory. The
4/16 Mbps option shall have at least 64KB of onboard memory.
(8) The contractor shall provide any and all drivers and software
necessary to ensure operation with PC/MS-DOS 3.3, and all more
current versions and OS/2 2.1EE, or the most current versions,
operating systems. The contractor shall also provide the IBM LAN
Support Program or equivalent network application programs for the
following:
o IEEE 802.2 interface, and
o NETBIOS interface.
(9) Shall be able to generate any necessary drivers and software for
each of the following:
o Novell Netware 3.11 or at government's option, the most
current version;
o IBM LAN Server; and
o Open Datalink Interface (ODI).
(10) Any driver and memory resident software shall be able to be loaded
into the DOS upper memory area (above 640KB) by the operating system
or memory manager software proposed for this contract.
(11) Shall be configurable to hardware interrupt IRQ2 at a minimum.
(12) Documentation
Each network interface option shall come with a complete set of
documentation. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by the
manufacturer to its commercial customers. Manuals/documentation
shall be priced separately.
C.5.2 500 Megabytes Fixed Disk (Minimum Size)
The optional 500MB fixed disk shall be ordered configured with the
workstation. It shall include any adaptors, controllers, software, or
cables required for it to function in the workstation. It shall meet the
following
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specifications:
(1) Capacity
Shall have a minimum DOS-formatted capacity of 500MB, as validated
by the operating system FDISK utility (1MB = 1048576 bytes).
(2) Data transfer between the processor and the fixed disk shall be
through a 32-bit interface at a minimum.
(3) Sector Interleave
Shall allow and operate at maximum efficiency at a sector interleave
of 1-to-1.
(4) In-Use Indicator
Shall have a visible in-use indicator located on the front of the
system unit.
(5) Average Seek Time
Average seek time shall be 12 milliseconds or faster as validated by
the Norton Utilities, Version 7.0.
(6) Data Transfer Rate
Shall have a data transfer rate of at least 1MB per second, as
validated by the Norton Utilities, Version 7.0 or the most current
version.
(7) Mean Time Between Failure (MTBF)
Shall have a MTBF of at least 100,000 hours of use, as rated by the
manufacturer.
(8) Parking of Heads
Fixed disk read/write heads shall automatically "park" (i.e., move
to a position to avoid physical damage) and lock during normal
power-down of the system.
(9) The fixed disk shall have a shock mounted head disk assembly.
C.5.3 Super VGA Color Display (17")
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The optional 17" Super VGA display shall meet or exceed the following
specifications:
(1) In text mode, the video display shall have a minimum of 25 lines
with 80 characters per line, and shall display the 95 character
ASCII subset (decimal characters 32-126) and the IBM extended ASCII
character set (decimal characters 1-31 and 128-254).
(2) The video display shall be a high resolution color graphic display
generating a 1024x768 or greater matrix of picture elements
(pixels).
(3) The video display shall support and generate at least 256 colors at
a time at a resolution of 786,432 or greater pixels.
(4) The video display shall have a dot pitch of no more than .28
millimeters or an aperture grille pitch (for Trinitron tube) of no
more than .25 millimeters. The video display shall have a refresh
rate of 72 hertz or faster.
(5) The video display shall have a cathode ray tube (CRT) with a minimum
diagonal size of 17 inches. The viewable portion of the screen shall
measure a minimum of 15.5 inches on the diagonal.
(6) The video display shall have operator adjustable screen lighting
intensity and contrast control features, a power on/off switch,
vertical and horizontal positioning adjustment, and a power
indicator light. These controls shall be located on the front of the
video display, and shall not extend beyond the face of the video
display.
(7) The video display shall have a non-glare viewing surface without the
need for an overlay shield.
(8) The video display shall limit electromagnetic fields (EMF). The
video display shall meet the Swedish MPR-II specification.
(9) The video display shall have a tilt and swivel base.
(10) The video display shall be compatible with all of the following
display adapter modes of operation:
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o IBM Enhanced Graphics Adapter (EGA);
o IBM Video Graphics Array (VGA - 640x480;
o Video Electronics Standards Associations (VESA) Super VGA
(SVGA) - 1024x768.
(11) The video display shall operate in a non-interlaced mode in SVGA
(1024x768) mode.
(12) Documentation
Each video display system shall come with a complete set of
documentation. All manuals shall be original and phototypeset.
Manuals shall be the same quality as those provided by the
manufacturer to its commercial customers.
C.5.4 Word Processing Software
Wordperfect from Wordperfect Corporation has been established as an agency
standard at HCFA. It shall meet the following specifications.
(1) At the government's option, the contractor shall provide WordPerfect
5.1 or a more current DOS, Windows, or OS/2 version. The project
officer will indicate which version of the software is to be
supplied.
(2) Each copy of WordPerfect shall be complete with all of the functions
and features that are included in the packaging of the software for
commercial customers.
(3) At the government's option, an original copy of the corresponding
WordPerfect manual shall be provided. The manual shall be priced
separately.
(4) Each copy of WordPerfect shall be provided with a WordPerfect 5.1 or
current template suitable for the workstation keyboards. The
template shall be of a quality comparable to that provided to
commercial WordPerfect customers.
(5) Each copy of WordPerfect shall be provided with a copy of the
tutorial for that version.
(6) Each copy of WordPerfect shall be provided with the most recent
version of printer drivers for the laser printer provided under this
contract, the Hewlett-Packard LaserJet Series II, and the IBM
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
Laser Printer model 4019. The specified printer drivers shall be
loaded on the workstations, and printer driver media diskettes
(3.5") shall be provided with the software.
C.5.5 Word Processing Software (LAN Version)
Wordperfect from Wordperfect Corporation has been established as an agency
standard at HCFA. Wordperfect 5.1 (LAN version) or a more current LAN
version, if it exists, may be ordered configured with a workstation. The
project officer will indicate which version of software is to be supplied.
It shall meet the following specifications:
(1) At the government's option, the contractor shall provide Wordperfect
software for operation on both the file server and user workstation.
This software shall be provided as five-user licenses, twenty-user
licenses, and one hundred-user licenses. Each of these options shall
be priced separately.
(2) Each copy of Wordperfect shall be complete with all of the functions
and features that are included in the commercial packaging of the
software for commercial customers.
(3) At the government's option, the contractor shall provide original
copy(s) of the Wordperfect manual corresponding to the version of
Wordperfect software provided. The manual shall be priced
separately.
(4) Each of the user licenses shall be provided with an original copy of
the Wordperfect quick reference guide corresponding to the version
of software provided. The quick reference card shall be of a quality
comparable to that provided to commercial Wordperfect customers.
(5) Each of the required five concurrent users shall have access to the
Wordperfect tutorial corresponding to the version of software
provided.
(6) Each copy of WordPerfect shall be provided with the most recent
version of printer drivers for the laser printer provided under this
contract, the Hewlett-Packard LaserJet Series II, and the IBM Laser
Printer model 4019.
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C.5.6 Spreadsheet Software
Lotus 1-2-3 from Lotus Development corporation has been established as a
HCFA standard. Lotus 1-2-3 may be ordered configured with a workstation.
The project officer will indicate which version of software is to be
supplied. It shall meet the following specifications:
(1) For each order, the contractor shall provide Lotus 1-2-3 version 2.4
or the most current DOS, Windows, or OS/2 version, at the
government's option.
(2) Each copy of Lotus 1-2-3 shall be complete with all of the functions
and features that are included in the commercial packing of the
software for commercial customers.
(3) At the government's option, an original copy of the corresponding
Lotus 1-2-3 manual shall be provided. The manual shall be priced
separately.
(4) Each copy of Lotus 1-2-3 shall be provided with an original copy of
the 1-2-3 quick reference guide corresponding to the version of
software provided. The quick reference card shall be of a quality
comparable to that provided to commercial Lotus 1-2-3 customers.
(5) Each copy of Lotus 1-2-3 shall be provided with a copy of Lotus
1-2-3 tutorial corresponding to the version of software provided.
C.5.7 Spreadsheet (LAN Version)
Lotus 1-2-3 from Lotus Development Corporation has been established as an
agency standard at HCFA. Lotus 1-2-3 (LAN version) or a more current
version, if it exists, shall be ordered configured with a workstation. The
project officer will indicate which version of software is to be supplied.
It shall meet the following specifications:
(1) At the government's option, the contractor shall provide Lotus 1-2-3
software for operation on both the file server and user workstation.
This software shall be provided as five-user licenses, twenty-user
licenses, and one hundred-user licenses. Each of these options shall
be priced separately.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(2) Each copy of Lotus 1-2-3 shall be complete with all of the functions
and features that are included in the commercial packaging of the
software for commercial customers.
(3) At the government's option, the contractor shall provide original
copy(s) of the Lotus 1-2-3 manual corresponding to the version of
Lotus 1-2-3 software provided. The manual shall be priced
separately.
(4) Each of the required five concurrent users shall be provided with an
original copy of the Lotus 1-2-3 quick reference guide corresponding
to the version of software provided. The quick reference card shall
be of a quality comparable to that provided to commercial Lotus
1-2-3 customers.
(5) Each of the required five concurrent users shall have access to the
Lotus 1-2-3 tutorial corresponding to the version of software
provided.
C.5.8 External CD-ROM Reader & Interface Kit
The contractor shall separately price ISA and Micro Channel Architecture
(MCA) Compact Disk Read Only Memory (CD-ROM) reader and interface kit
configurations. Each configuration shall meet the following requirements:
(1) It shall be hardware-compatible with an IBM PC/AT, IBM PS/2 and 100
percent compatible PCs.
(2) Each interface kit shall include cables, interface card, power
cords, Microsoft extension software drivers, installation software,
and SCSI terminator. The adapter shall be capable of operating at
any of a minimum of four different memory-mapped addresses. The
adapter shall have changeable device interrupts for network
installations and shall be operable simultaneously with the network
interface option (Section C.5.1) without using the interrupt IRQ5
for the CD-ROM.
(3) The SCSI cable connecting the adapter to the reader shall be
shielded. It shall be a minimum of three feet in length and a
maximum of six feet in length.
(4) Each CD-ROM shall come with a complete set of documentation for both
the reader and the adapter. All manuals shall be original and
phototypeset.
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Manuals shall be the same quality as those provided by the manufacturer to
its commercial customers.
(5) Shall be International Standards Organization (ISO) 9660 compatible.
It shall read 5-1/4" compact disks with a capacity of 680MB.
(6) Shall support the Multimedia Personal Computer (MPC) standard.
(7) Shall support the CD-ROM Extended Architecture (XA) standard.
(8) Shall have a 3OOKB per second data transfer rate or faster and an
average access time of 280 milliseconds or faster.
(9) Shall have an audio interface for a headphone and RCA, pinout
Left/Right.
(10) Shall have at least 256K memory buffer on the adapter.
(11) Shall use a standard data cartridge (caddy), that shall be included
with the reader.
(12) All required driver and memory resident software shall be able to be
loaded into the DOS upper memory area (above 640KB) by the operating
system or memory manager software proposed for this contract.
(13) The CD-ROM reader shall be capable of full functionality in a
horizontal or vertical position.
C.5.9 Color Laptop Computer
The contractor shall offer a color display version of the laptop computer.
It shall meet all specifications for the laptop computer (Section C.4.3),
with the exception of the video display and adapter. Additionally, it
shall meet the following specification:
C.5.9.1 Color Displav
The color laptop shall include a thin film transistor, liquid crystal
display, active matrix VGA video display. The display shall have a minimum
diagonal viewing area of nine (9) inches.
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C.5.9.2 Display Adapter
The color display adapter shall be a VESA local bus device with a minimum
of 1MB of dual-ported video RAM. It shall be capable of displaying 256
colors.
C.5.l0 Tower Workstation
The contractor shall offer a tower version of the workstation. It shall
meet all specifications for the desktop workstation (Section C.4.1), with
the exception of case dimensions and the number of expansion bays and
slots. Additionally, it shall meet the following specifications:
C.5.l0.1 Case
The case for the tower system shall not exceed any of the following
external dimensions:
o 27 inches high,
o 9 inches wide, and
o 21 inches deep.
It shall include a pedestal base for stability.
C.5.l0.2 Expansion Bays
After the workstation has been configured, the system unit chassis shall
have at least three half-height bays available for addition of disk drives
or other devices. The unused expansion bays shall be externally accessible
with a cover over the opening if no other devices are included.
C.5.l0.3 Expansion Slots
After the workstations have been configured, the peripheral bus shall have
at least six (6) unused slots for future expansion. All of the unused
slots shall accommodate full-size printed circuit boards designed for the
bus provided. At least one of the unused slots shall be VESA local bus
capable.
C.5.ll Workstation Memory Augmentation
Eight megabyte (8MB) memory upgrades may be ordered configured with a
workstation or ordered separately as an addition to an already delivered
workstation's memory. The following specifications shall be met:
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
8MB Additional Capacity
Shall provide an additional 8MB RAM for the workstation, in the same
configuration and to the same specifications as the original 8MB of
RAM (see Section C.4.1.5).
C.6 MANDATORY OPTIONAL SOFTWARE/EQUIPMENT FOR DISABLED ACCESSIBILITY
The term "Mandatory Optional Software/Equipment for Disabled
Accessibility" designates items the Government will evaluate and may
elect, to include in full or in part, in the contract. Like Mandatory
Specifications, items marked Mandatory Optional Software/Equipment for
Disabled Accessibility are minimum specifications that must be met in
order for the proposal to be technically acceptable, i.e., Mandatory
Optional Software/Equipment for Disabled Accessibility must be included in
the proposal for it to be technically acceptable. The Government reserves
the right to unilaterally exercise any Mandatory Optional
Software/Equipment for Disabled Accessibility at any time during the
contract period at the contract price listed in Section B. It is therefore
required that offerors price each option separately and honor those prices
for the duration of the contract. Delivery and/or implementation of all
options shall be accomplished by the contractor within 30 calendar days of
the issuance of the order exercising the option, or concurrent with system
installation if the order is placed at date of award unless a different
date is specified on the order. Any date less than 30 days must be
mutually agreed to by both parties.
C.6.l FUNCTIONAL SPECIFICATIONS
These specifications are organized by functional requirement into three
categories: input, output and documentation. This organization reflects
the major areas that need to be considered during planning and
acquisition. The capabilities set forth in these specifications are
currently available from industry in various degrees of functional
adequacy, except for access to screen memory for translating bit-mapped
graphic images.
C.6.l.1 Input Alternatives
Access problems concerning the input interface to a microcomputer differ
according to the type and severity of an employee's functional limitation.
Some users with disabilities are capable of using a keyboard, if it can
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be modified slightly. Others require an alternative input strategy. The
following is an overview of common input alternatives and other input
functional requirements that should be considered:
a. Multiple Simultaneous Operation.
Microcomputers have many commonly used functions that require
simultaneous striking of multiple keys or buttons. Sequential
activation control provides an alternative method of operation by
enabling a user to depress keys or buttons one at a time to execute
the same function.
b. Input Redundancy
Some programs require a "mouse" or other fine motor control device
for input. Some users with motor disabilities cannot operate these
devices. An input redundancy feature permits the functions of these
devices to be performed by the keyboard or other suitable
alternative such as voice input.
c. Alternative Input Devices
The capability to connect an alternative input device can be made
available to a user who is not able to use a modified standard
keyboard. This feature supplements the keyboard and any other
standard input system used. The alternative input capability
consists of a port (serial, parallel, etc.) or connection capability
allowing an accommodation aid to be connected to the system to
augment or replace the keyboard. For example, an alternative input
device, such as a switch, eye scan, or headtracking system, may be
customized to provide the most effective method of input for a user
while supporting transparent hardware emulation for standard input
devices, such as the keyboard and the mouse.
d. Key Repeat
A typical microcomputer generates repetitions of a character if the
key for that character remains depressed. This is a problem for
users without sufficient motor control. A key repeat
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feature can give a user control over the repeat start time and rate
by allowing the timing parameters to be extended or the repeat
function to be turned off.
e. Toggle Key Status Control
Microcomputer toggle keys provide visual indications of whether they
are on or off. A toggle key status feature provides an alternative,
non-visual means of showing the on or off status of a toggle key.
f. Keyboard Orientation Aids
To orient a visually impaired user to a particular keyboard, a set
of tactile overlays should be available to identify the most
important keys. The tactile overlays can be in the form of keycap
replacements or transparent sticky tape with unique symbols to
identify the various keys.
g. Keyguards
To assist a motor-disabled user, a keyguard should be available to
stabilize movements and help ensure that the correct keys are
depressed. A keyguard is a keyboard template with holes
corresponding to the location of the keys.
C.6.l.2 0utput Alternatives
Some users with disabilities need an alternative output to be able to
functionally use FIP resources. The following is an overview of common
output alternatives, and other output functional requirements, that should
be considered:
a. Auditory Output
The auditory output capability on current microcomputers is
sufficient to beep and play music. However, some users with
disabilities may require a speech capability. A speech synthesizer
is required to generate speech on today's computers. The capability
to support a speech synthesizer should continue to be available in
future generations of computers,
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
or this capability may be internalized through an upgrade of the
computer's internal speaker. The speech capability should include
user-adjustable volume control and a headset xxxx.
b. Information Redundancy
Currently, several programs activate a speaker on the microcomputer
to provide information to the user. Some programs do not have the
capability to present this information visually to the
hearing-impaired user. An information redundancy feature presents a
visual equivalent of the auditory information provided.
c. Video Display
The requirement to enhance text size, reproduce text orally or in
braille, or modify display characteristics is crucial for some users
with visual disabilities. To ensure that this access continues, the
following capabilities are required:
(1) Large Print Display
There should be a means for enlarging a portion of the screen
for a low-vision user. This process uses a window or similar
mechanism allowing magnification to be controlled by a user. A
user can invoke the large-print display capability from the
keyboard or control pad for use in conjunction with any
work-related applications software. If applications software
includes graphics, enlargement of graphic displays should also
be available.
(2) Access to Visually Displayed Information
The capability to access the screen is necessary to support
the speech or braille output requirement of many blind users.
Currently, blind users are able to select and review the
spoken or braille equivalent of text from any portion of the
screen while using standard applications software. Third-party
vendors should have access to the screen contents in a manner
that can be
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translated and directed to any internal speech chip, a speech
synthesizer on a serial or parallel port, or a braille display
device. Information presented pictorially also needs to be
available in such a manner that, as software sophistication
improves, it may eventually be translated using alternative
display systems.
(3) Color Presentation
When colors must be distinguished in order to understand
information on the display, color-blind end users should be
provided with a means of selecting the colors to be displayed.
C.6.l.3 Documentation
Access to documentation for computer technology in a usable format should
be provided for Federal employees with disabilities. Braille, large print,
or ASCII disk equivalents of standard manuals are options to be
considered.
C. 7 INSTALLATION/DELIVERY
C. 7.1 Miscellaneous
(1) Orders for equipment under this contract shall be placed as follows:
a. System orders are comprised of a workstation or laptop
computer in addition to some number of accessories.
b. Accessory orders shall be configured with a workstation or
laptop computer.
c. Standalone orders for laser printers or external CD-ROM
readers and adapters may be placed independent of workstation
or laptop computers.
(2) Orders shall be shipped or delivered to the site specified by the
Government and installed by the contractor.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(3) The contractor shall ship the workstation configurations to the
appropriate sites with all boards installed in the system units and
all software loaded and operational on the fixed disk. Workstations
shall be packed as specified in Section C-4(b)(3). The contractor
shall unpack, set up, and test equipment at the specified locations
unless the project officer specifies otherwise for specific
deliveries. The contractor shall remove all packing material and
boxes within 24 hours of set-up.
(4) The contractor shall provide all necessary cables and connectors for
the system to perform. The minimum length shall be as specified in
the table below:
Cable Minimum Length
----- ---------------
system unit power 6 feet
keyboard 7 feet (extended)
printer power 6 feet
printer interface 10 feet
video display power 6 feet
video display interface 6 feet
surge suppressor 6 feet
CD-ROM interface 3 feet
network interface 8 feet
(5) Each video display, system unit, laser printer, keyboard, laptop PC,
and CD-ROM reader shall be delivered with the model and serial
number of the item printed on a non-removable label not to exceed
one-half inch high and two inches wide, and to be at a minimum 6
mils thick. This label shall also include a bar-coded representation
of the serial number, using the Symbology Code 39 bar-coding
standard. The project officer shall specify the location of the
labels on each type of equipment following award of the contract.
(6) For each system delivered to HCFA, the contractor shall provide the
project officer with a configuration worksheet specifying the
manufacturer's make/model/part number, and serial number of the
chassis, fixed disk drive, all adapter boards, system board, video
display, keyboard, and accessories. In addition, the worksheet shall
include all hardware interrupts, switch settings, direct memory
access (DMA) channels, and memory addresses of installed
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devices, where appropriate. This worksheet shall be provided to the
government in an electronic and hard copy format to be specified by
the project officer after award of the contract.
C.7.2 System Assembly and Burn-in Procedures
C.7.2.l Hardware Burn-in
The contractor shall assemble and burn-in each system prior to shipment
according to the following procedure:
a. The system hard disk shall be initialized with a sector interleave
of 1-to-1.
b. The contractor shall install all necessary boards (graphics adapter,
etc.) and cables. This includes boards and cables required for
orderable accessory items.
c. The fixed disk shall be partitioned as specified by the Government,
formatted with the operating system and operationally configured.
d. The system diagnostics shall be run continuously for at least 24
hours on all components of the system, configured as specified by
the government, and all detected errors shall be corrected prior to
shipment.
e. The maximum allowable tolerance for "bytes in bad sectors" (from DOS
CHKDSK command) for each system fixed drive delivered shall be no
more than 0.1 percent (one-tenth of one percent) of the total
formatted capacity of the fixed drive.
C.7.2.2 Software Loading
The contractor shall partition and format the fixed disk and install the
operating system as specified by the government.
The contractor shall configure and install CONFIG.SYS and AUTOEXEC.BAT
appropriate to the specified configuration. The contractor shall configure
and load the CONFIG.SYS and AUTOEXEC.BAT files for optimal memory usage,
i.e., allowing the largest amount of conventional memory for application
programs.
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The contractor shall install application software purchased under this
contract as specified by the government
The contractor shall install application software owned by the government
but not purchased under this contract as specified by the government.
Each software application shall be installed in a separately named
directory, as specified by the government.
The contractor shall install and enable all hardware and application
device drivers for hardware and software installed by the contractor.
The contractor shall configure each application as specified by the
government. This shall include, but not be limited to, such functions as
screen color, printer selection, and default directories.
The contractor shall provide the project officer copies of the standard
load disks used to configure workstations provided under this contract.
The government reserves the right to review the standard fixed disk
configurations and specify changes.
Disk organization and application configuration specifications shall be
provided by the government in writing prior to placing an order.
The government shall provide the contractor with copies of
government-licensed or government-developed application software to be
loaded on the fixed disk using mutually agreeable media. The Government
shall have the right to make changes to the configurations with a 15 day
written notice to the contractor. The delivery order(s) shall specify
which set of additional software is required on each workstation.
The contractor shall certify each workstation and laptop PC to be virus
free at the time of delivery to HCFA.
C.7.2.3 Installation Problems
The contractor shall take steps to minimize the number of deliveries that
will not include the correct hardware and/or software items. In the event
that any site receives an incomplete or incorrect configuration, the
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contractor shall provide the correct/required configuration by using one
of the following methods. The method selected shall be at the option of
the Government:
Making an on-site visit to make the configuration conform to the
configuration required by the delivery order,
or
Reshipping an entire new configuration,
or
Reshipping missing or incorrect items.
In all cases, the contractor shall provide the correct configuration
within five (5) working days of written notification by the Government
project officer that the delivered configuration was incorrect.
C.7.2.4 Site Visit
a. The Government shall be provided with the opportunity to inspect the
contractor's facility(s) for workstation assembly and burn-in and to
inspect the final design of the shipping parcels.
b. The Governmental reserves the right to make site visits to the
contractor's production facility(s) during the life of the contract.
C.7.3 Test Epuipment
At the government's option, the offeror shall provide to the government,
without charge, a fully configured test unit of all items offered. The
government shall have thirty days in which to test this equipment, after
which the offeror shall retrieve the test equipment at no cost to the
government.
C. 8 REMEDIAL MAINTENANCE
C.8.l On-Call Maintenance Services
(1) The contractor shall provide the Government with on-call maintenance
service on an on-site repair basis (i.e., contractor personnel
report to the site of the equipment for repair).
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
(2) The contractor shall provide on-call maintenance services at the
fixed monthly charges shown in Section B of this contract during the
Principal Period of Maintenance (PPM), which is defined as Monday
through Friday, 8AM to 5PM local prevailing time, exclusive of
Federal holidays.
(3) On-call maintenance service shall be provided for equipment which
may be located in Washington, D.C. regional offices and regional
outstations of any of the locations set forth in Section B,
Attachment B1, Page B-11a. Maintenance shall be provided for
existing equipment not under warranty and devices that come off
warranty during the life of this contract. A list of equipment types
and approximate quantities is provided in Section B, Pages B-11a.
(4) The contractor shall provide remedial maintenance (labor and parts)
at the prices shown in Section B. Maintenance service shall not
include electrical work external to the equipment, furnishing
supplies, or adding or removing any devices not supplied by the
contractor. It shall not include repair of damage resulting from
accident, transportation between Government sites, neglect, misuse,
failure of electrical power, air-conditioning, or humidity control
or causes other than ordinary use.
C.8.2 Maintenance Coverage
(1) The government shall have the right to order maintenance on items
shown in Section B for periods of one (1) year or less at the
monthly rate specified in Section B.
(2) For equipment purchased under this contract, the effective date of
maintenance service shall not be prior to the expiration of the
three year warranty period prescribed in Section H-19.
(3) For equipment purchased under this contract during the three year
warranty period prescribed in Section H-19, the same level of
service as specified under this Section C-8 of the contract shall be
provided by the contractor.
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C.8.3 Remedial Maintenance
(1) Remedial maintenance shall be performed after notification from the
project officer or designated HCFA staff that hardware and/or
software is inoperative. The contractor shall provide to the
Government a single designated point of contact in the form of a
24-hour toll-free telephone number. The contractor shall make
arrangements to provide an answering service or other continuous
telephone coverage to permit the Government to make such contact
seven days a week. Refer to Section H-12.
(2) Calls for remedial maintenance shall be made by the project officer
whenever there is an equipment failure, including new devices that
fail upon installation.
(3) The ADP coordinators or their representatives for each of HCFA'S 10
regional offices and the regional outstations will contact the
vendor of services directly for remedial maintenance, including new
devices that fail upon installation.
(4) The contractor shall maintain facilities for receiving maintenance
calls such that Government waiting time (i.e., time spent by
Government employee waiting for contractor personnel to take
information about required maintenance) shall not exceed (5) five
minutes.
(5) The contractor shall contact the user within one hour from the time
of receipt of the notification of the equipment failure. The purpose
of this call is to provide the user contact, within a reasonable
time, with the contractor. The call also provides the contractor the
opportunity to speak with the user while the problem/failure is
fresh in the user's mind.
C.8.4 Return-To-Operation Time
(1) The contractor shall return the equipment to service within 24 hours
of oral notification (followed up by written notification) that
remedial maintenance is required, excluding weekends and Federal
holidays.
(2) A system shall be considered out of service if any item for which
the contractor is responsible for
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
maintenance is malfunctioning and the system cannot be used for all
of its intended functions.
(3) Equipment shall be considered returned to service when the
contractor has notified the HCFA Action Desk (for Baltimore or
Washington, D.C. repairs) or the ADP Coordinator (for regional
office repairs) of the successful completion of the repairs.
C.8.5 Responsibilities of the Contractor
(1) The contractor's responsibilities under maintenance shall include
the replacement of non-functioning batteries in workstations and
laptop computers, and repair/replacement of burned out or damaged
surge suppressors.
(2) Failed equipment shall be repaired or replaced at the option of the
contractor. If the contractor elects to replace a failed item, it
shall be replaced with identical equipment (i.e., identical make and
model) or comparable equipment subject to the approval of the
Government Project Officer.
(3) Only new standard parts shall be used in effecting repairs. If new
standard parts are no longer available, the Contractor may
substitute, subject to the Project Officer's written approval, parts
of at least equivalent function and quality. Parts which have been
replaced shall become the property of the contractor.
(4) Equipment repairs shall take place during the Principal Period of
Maintenance (see Section C.8.l.(2)) except by mutual agreement
between the contractor and the Government.
(5) The Government retains the right to interchange items (boards,
drives, video displays, printers, etc.) among the workstations
covered, with no penalty for so doing unless the equipment is
damaged. In such cases, the Government shall be responsible for any
damage caused by Government personnel while interchanging equipment.
(6) The contractor is required to service all equipment covered in this
contract. The Government retains the right to configure systems
included in this contract with components acquired from sources
outside of this contract. The contractor shall not
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
be responsible for maintenance of such components or any damage
caused by their addition to systems included in this contract unless
the component is covered by the maintenance provisions of this
contract.
(7) When it has been determined that a fixed disk is to be replaced, the
contractor shall provide the Government user an opportunity to
perform a fixed disk backup prior to removing the disk to be
replaced.
(8) When a fixed disk is replaced with a new unit by the contractor, the
contractor shall erase or otherwise destroy all data on the replaced
unit. The contractor shall be liable for unauthorized release of
data contained on replaced data storage devices.
(9) Contractor maintenance engineers shall use virus-free diagnostic
software when making repairs to ensure that a virus is not
introduced into the workstation during service. After maintenance is
performed on a system, the contractor shall run a virus check on the
system to ensure it is free from viruses.
(10) The contractor shall supply monthly report(s) of maintenance repairs
made by location of equipment. These reports shall include but not
be limited to the make, model, and serial number of equipment
repaired, date and time of failure and repair, the nature of the
repair, and whether the repair was made under warranty. The
format(s) and content of this report(s) shall be specified by the
project officer following award of the contract.
C.8.6 Maintenance Items
There shall be no additional charges to the Government for:
(1) Remedial maintenance, regardless of when the maintenance is
performed;
(2) Replacement parts, unless such parts are required due to the fault
or negligence of the Government;
(3) Time spent by maintenance personnel after arrival at the site
awaiting the arrival of additional
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
maintenance personnel and/or delivery of parts, tools,
accessories, and materials, after a service call has
commenced; and
(4) Any travel expenses, meals, lodging expense, parking expenses,
fares, or tolls for maintenance personnel.
(5) Time spent on return calls due to temporary inaccessibility of
equipment to be repaired.
C.9 FIELD-PROVEN EQUIPMENT AND SOFTWARE
Each item shall be off-the-shelf and field proven in Government or
commercial customer accounts that are financially independent from the
offeror or the offeror's subcontractors and are not test sites; shall be
in an ongoing, current production mode by the manufacturer(s) as of the
issue date of the RFP; and shall meet the following minimum requirements:
(a) Each component, including hardware and software, provided to meet
the Government's specifications shall have been in satisfactory use
by a minimum of 5 customers by the issue date of this RFP. This date
is shown on page A-1 under ISSUE DATE.
(b) The total minimum number of installed devices at the 5 or more
customers shall equal or exceed 200 of each item.
(c) A hardware or software item shall be considered field proven only
if:
(1) The make, model and version proposed meets the requirements of
Sections C.;
or
(2) The item proposed is a commercially available upgrade (as of
the closing date of the solicitation document) to an item that
meets the requirements of Sections C.
(d) The requirements of this section shall not apply to the mandatory
optional equipment for disabled accessibility.
C.l0 USE OF EXISTING FACILITIES
All equipment shall operate in a normal office environment using available
facilities as specified below.
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(a) Available Power
120 Volt, 60 Cycle, 15 ampere maximum draw.
(b) Available Air Conditioning
Equipment shall operate within a temperature range of 60-85
degrees Fahrenheit (15.5-32.2 degrees Celsius), and 30 percent
through 80 percent relative humidity, non-condensing.
C.11 NEW EQUIPMENT
All equipment shall be new. Used or reconditioned equipment shall not be
accepted.
C.12 SOFTWARE SUPPORT
Should any of the software provided under the terms of this contract
contain defects for which the software manufacturer provides repair or
replacement to its customers free of charge, the contractor shall provide
said repair or replacement to the Government at no additional charge to
the Government.
Should the manufacturer of any software provided under the terms of this
contract upgrade the product with a new release, the Government shall,
whenever possible, have the option to
(a) require the latest release for subsequent deliveries or
(b) require no change in delivered software.
If the OEM of the software makes available updates, upgrades, new
releases, or new versions of their software at no additional cost, the
Contractor shall likewise deliver, at no charge, the updates, upgrades,
new release, or new version to all customers under this contract. If on
the other hand, the OEM of the software makes available updates, upgrades,
new releases or new versions of their software at an additional cost, the
Contractor shall submit an Engineering Change Proposal (ECP) as described
in Section H.16, "Engineering Changes."
C.13 TECHNOLOGY SUBSTITUTION
C.13.1 Overview
During the life of this contract, and under its terms and
conditions, the Government may request or the contractor may propose
technologically advanced equipment/software
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and components:
o which become commercially available after this
contract's effective date;
o which become economically feasible to offer after this
contract's effective date; or
o which are proposed as replacements for equipment/
software/components which become commercially
unavailable after this contract's effective date.
These items may be added under the terms and conditions of this
clause.
C.13.2 Types of Substitutions
The substitutions covered by this clause shall be substituted for
items already listed in Section B. The substitutions may be in total
or in part.
It is further understood by the parties to this contract that this
clause envisions technological refreshment related to the general
type of equipment/software/component covered by the scope of this
contract. HCFA shall have the right to test proposed
equipment/software/component consistent with the provisions of
Section C.7.3, Test Equipment.
C.13.3 Minimum Qualifications For Acceptance of Substitutions
The Government is under no obligation to substitute or upgrade any
item already listed in the contract. However, subject to mutual
agreement, when items are added under this clause, that item or
items must meet the following criteria:
(1) Must provide an improved cost to performance ratio over the
most similar items in the contract;
(2) Be judged technically acceptable by the project Officer; and
(3) Be approved in writing by the Contracting Officer and the
Contractor through a bi-lateral modification to the contract.
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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT
C.13.4 Pricing of Substitutions
The pricing of these items shall be negotiated on a case by case
basis. Should the Government require an upgraded release of which
the manufacturer has altered the list price, the unit cost for that
item in this contract shall be subject to renegotiation.
C.13.5 Delivery of Substitutions
Notwithstanding the delivery requirements set forth in Section F,
delivery requirements for upgrade items shall be mutually agreed
upon by the parties to this contract at the time the substitution
item is added. The Contracting Officer shall have the right to set
the delivery schedule based on the longer of the standard commercial
delivery schedule of the items or the Contractor's standard delivery
schedule for similar items, if a mutually agreeable schedule cannot
be set.
C.13.6 Identification of Technologically Advanced Products
While the Government reserves the right to independently solicit a
proposal from the Contractor under the terms of this clause at any
time, potential substitutions will normally be brought to the
Government's attention by the contractor.
C.13.7 Technologically Advanced Products From Alternate Sources
The Government may also request that the Contractor propose to
provide as orderable items, technologically advanced
hardware/software/components under the conditions described in
Section C.13.l, Overview, components from sources other than the
Contractor. If the Government and the Contractor mutually agree for
the Contractor to make these items available as orderable items,
these items may be added under the terms and conditions of this
contract in accordance with this clause.
C.14 NON-EVALUATED OPTION
C.14.l EMPLOYEE PURCHASES
Under this contract, HCFA employees may purchase hardware, software
and perpherials. A Government Employee Acquisition Procedure (GEAP)
shall be established, detailing the purchase, delivery, maintenance,
warranty and employee payment procedures,
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etc., before any purchases are made. Acquisition procedures shall be
developed by the contractor and provided to the Government within 45
calendars days after contract award.
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SECTION D- PACKAGING AND MARKING
D.1 Packaging and Shipping
D.2 Packaging and Marking
D.3 Packing Lists
D-1
SECTION D- PACKAGING AND MARKING
D.1 Packaging and Shipping
a. After successful completion of burn-in and software loading, the
system and/or items (including user manuals and supplies) shall be
repacked, using the original packing materials, for shipment to the
HCFA site. The system items' individual boxes shall be packaged for
shipment.
b. Shipment of a system or standalone order to each site shall be in a
single parcel. The parcel is defined as a single box or several
boxes that are banded or wrapped together. The parcel shall be
clearly labeled. The design of the parcel shall be such that it can
be moved easily through a standard 30"-wide, normal movement by
freight companies. The individual item boxes shall be packed in the
shipping parcel in such a way that they are stationary when the
shipping parcel is moved. Filler boxes should be used to fill space
in the shipping parcel.
c. Each shipping parcel shall have a shipping label placed externally
for easy viewing by the freight company and the user. The shipping
label shall contain the destination address (including room number),
user contact person and contact telephone.
d. A separate label placed under or above the shipping label shall
contain an internal HCFA identification number in characters which
are at least one (1) inch high for easy identification. The HCFA
identification number shall be provided by the Government in the
delivery order.
e. The contractor shall attach to the outside of the parcel an
inventory, listing every item (hardware and software) included in
the equipment order including serial numbers.
f. Equipment not packaged and shipped as required shall be subject to
refusal of delivery by the project officer.
g. Read-Me-First Document
Included in the system parcel shall be a "Read-Me-First" document
that shall be immediately recognizable and attached to the video
display. This document shall be desktop publishing quality. The
Government shall provide the contractor with a sample document to
use as a prototype, at the time of contract award. The contractor
D-2
SECTION D- PACKAGING AND MARKING
shall provide the finished document in both hard copy and electronic
copy on the system fixed disk. The electronic copy shall be in
Wordperfect format. Included in this document shall be an acceptance
form to be filled out by the recipient. The form will be returned
via interoffice mail to the Government Project Officer.
h. The contractor shall provide with each equipment order three (3)
copies of a checklist of all equipment included in the shipment.
This will be used to report receipt/acceptance data to the
Government Project Officer. The checklist shall list each orderable
item shipped and its serial number, provide space for comments and
spaces for date of receipt and signature of the employee receiving
the order.
D.2 Packaging and Marking
a. Unless otherwise specified, all items shall be packaged and packed
in accordance with normal commercial practices. *
b. The Government shall furnish such labor as may be necessary for
packing unpacking, and placement of equipment when in the possession
of the Government (unless otherwise specified herein). Supervision
of packing, unpacking, and placement of equipment shall be furnished
by the Contractor without charge to the Government.
* NOTE: If magnetic media is involved, extra markings should be
considered for protection against exposure to magnetic fields or
temperature extremes.
D.3 Packing Lists
A packing list or other suitable shipping document shall accompany each
shipment and shall show the (a) name and address of consignor; (b) the
name and address of consignee; (c) Government contract (and delivery
order, if used ) number; (d) Government xxxx of lading number covering the
shipment, if any; and (e) description of the material shipped, including
item number, quantity, number of containers, and package number, if any.
D-3
E.1 52.252-2 Clauses Incorporated by Reference. (JUN 1988)
E.2 Approvals by the Project Officer
E.3 Standard of Performance and Acceptance of system
E.4 Date of Acceptance
E.5 Delay of Start of Performance Period
E.6 Operational Capability Demonstration
SECTION E - INSPECTION AND ACCEPTANCE
E.1 52.252-2 Clauses Incorporated by Reference (JUN 1988)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the Contracting
Officer will make their full text available.
52.246-2 Inspection of Supplies - Fixed-Price JUL 1985
52.246-4 Inspection of Services - Fixed-Price FEB 1992
52.246-16 Responsibility for Supplies APR 1984
E.2 Approvals by the Project Officer
All items to be delivered to the Project Officer will be deemed to have been
approved 30 calendar days after date of delivery, except as otherwise specified
in this contract, if written approval or disapproval has not been given within
such period. The Project Officer's approval or revision to the items submitted
shall be within the general scope of work stated in this contract.
E.3 Standard of Performance and Acceptance of system
This clause establishes a standard of performance which must be met before any
equipment or software delivered under this contract is accepted by the
Government. This provision also includes replacement, substitute equipment, and
equipment which is added or field-modified (modification of equipment from one
model to another) after a successful performance period.
(a) Performance Period (For testing and acceptance)
The performance period shall begin on the day following installation
date, and shall end when the equipment has met the standard of
performance for a period of ten (10) consecutive (calendar) days by
operating in conformance with the Contractor's technical
specifications and functional descriptions, or as quoted in the
Contractor's proposal, which must satify the requirements of Section
C. at an effectiveness level of 90% or more.
E-2
SECTION E - INSPECTION AND ACCEPTANCE
(b) Continuance of Performance Period
If the equipment does not meet the standard of performance during
the initial 10 consecutive (calendar) days, the performance period
may continue on a day-by-day basis until the standard of performance
is met for a total of 10 consecutive days.
(c) Failure to meet Standard of Performance
If the equipment fails to meet the standard of performance after 90
calendar days from the installation date or start of the performance
period, whichever is later, the Government may at its option request
a replacement or terminate the contract for default and request the
immediate removal of the equipment or software.
(d) Effectiveness Level Computations
The effectiveness level for an equipment is computed by dividing the
operation use time by the sum of the operational use time plus
system failure downtime.
(e) Changes in Equipment
The effectiveness level for equipment added, field-modified, or
substituted, or for replacement equipment is a percentage figure
determined by dividing the operational use time of the system by the
sum of the time plus downtime resulting from system failure of the
equipment/software being tested.
(f) Operational use time for Equipment
Operational use time for performance testing for an equipment is the
accumulated time during which the equipment is in actual operation.
(g) Operational Use Time For Equipment
Operational use time for performance testing for equipment added,
field-modified, or substituted, or for replacement equipment, is
defined as the accumulated time during which the equipment is in
actual use.
E-3
SECTION E - INSPECTION AND ACCEPTANCE
(h) Equipment Failure Downtime
Equipment failure downtime is that period of time during which the
scheduled productive workload, or simulated workload, being used for
acceptance testing cannot be continued on the system due to
equipment failure. If simulated workload is being used, it must be
consistent with the requirements set forth elsewhere in the
contract.
(i) Equipment Failure Downtime
Equipment failure downtime for equipment added, field-modified, or
substituted, or for replacement equipment after the system has
completed a successful performance period is that period of time
when such equipment is inoperable due to its failure.
(j) Start of Downtime
Downtime for each incident shall start from the time the Government
reports (or makes a bona-fide attempt to contact the Contractor's
designated representative) the problem until the equipment is
returned to the Government in proper operating condition, exclusive
of actual travel time required by the Contractor's maintenance
personnel (but not in excess of 1 hour on each day such services
were requested) if equipment is removed from the Government's site.
However, at the request of the Contractor, the Government shall make
available not only the failed equipment/software, but also the
equipment/software which the Contractor must use to accomplish such
repairs.
(k) Equipment use during system downtime
During a period of equipment failure downtime, the Government may
use operable equipment when such action does not interfere with
maintenance of the inoperable equipment/software. The equipment will
be considered down during such periods of use. Whenever the operable
equipment is not released to the Contractor upon request, all such
usage periods shall be considered equipment operational use time in
computing the effectiveness level.
E-4
SECTION E - INSPECTION AND ACCEPTANCE
(l) Minimum of Use Time
During the performance period for the equipment, a minimum of 48
hours of operational use time with scheduled productive or simulated
work will be required as a basis for computing the effectiveness
level. However, in computing the effectiveness level, the actual
number of operational use hours shall be used when that number
exceeds the minimum of 48 hours. Added equipment, field-modified
equipment, and substitute equipment are subject to the 48 hour
minimum use time requirement. However, the Government shall accept
such equipment without the addition of simulated work solely to
achieve the minimum of 48 hours use time, provided the average
effectiveness for the day acceptance period is equal to or better
than the level specified in the paragraph entitled "Performance
Period".
(m) Measure of Operational Use Time
Operational use time and downtime shall be measured in hours and
whole minutes.
E.4 Date of Acceptance
Upon successful completion of the 10-day performance test period, the Government
will provide the contractor with written notice of acceptance, identifying the
actual date of acceptance and retroactively establishing the first day of the
successful 10-day performance period.
E.5 Delay of Start of Performance Period
If necessary, the Government may delay the start of the performance period, but
such a delay shall not exceed 10 consecutive days. Should the Government delay
the start of the performance period, rental and/or maintenance charges shall
accrue for that period of time between the installation date and the start of
the performance period and shall be paid only upon completion of the successful
performance period.
E-5
SECTION F - DELIVERIES OR PERFORMANCE
F.1 Period of Performance
F.2 Delivery
F.3 Notice of Listing of Contract Clauses Incorporated By Reference
F.4 Required Reports
F.5 Variation in Quantity (FAR 52.212-9) (APR 1984)
F.6 Installation Requirements and Options
F.7 Waiver of Delivery Schedule
F.8 Notice of Shipment
F-1
SECTION F - DELIVERIES OR PERFORMANCE
F.1 Period of Performance
The period of performance for completion of all work under this contract shall
be from the date of contract award through twelve months thereafter with two
additional twelve (12) month options.
F.2 Delivery
All items shall be delivery within 30 days from the date of the delivery order
unless a later delivery date is specified on the delivery order. In no case
shall the contractor be required to deliver an item in less than 30 days without
the mutual agreement of both parties.
F.3 Notice of Listing of Contract Clauses Incorporated By Reference
NOTICE: The following solicitation and/or contract clauses pertinent to this
section are hereby incorporated by reference:
FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)
NUMBER DATE TITLE
52.212-13 AUG 89 STOP-WORK ORDER
52.212-15 APR 84 GOVERNMENT DELAY OF WORK
52.247-34 APR 84 F.O.B. DESTINATION
52.247-55 APR 84 F.O.B. POINT FOR DELIVERY OF
GOVERNMENT-FURNISHED PROPERTY
F.4 Required Reports
The Contractor shall furnish the following reports.
a. Monthly Progress Report
The Contractor shall submit one copy to the Contracting Officer and
the Project Officer of a monthly progress report briefly stating the
progress made, including percent completion of the contract as of
the end of the reporting period. Specific areas of interest shall
include difficulties encountered during the reporting period and
remedial action taken and a statement of activity anticipated during
the subsequent reporting period. The report shall also include any
proposed changes of key personnel concerned with the contract
effort. The monthly progress reports shall be submitted on or before
the fifteenth day of each month, following the first complete month
of contract performance.
X-0
XXXXXXX X - XXXXXXXXXX XX PERFORMANCE
b. Draft Final Report
(1) The Contractor shall submit to the Project Officer two (2)
copies of the draft final report within forty-five (45) days
prior to the completion of the period of performance set forth
under Section F, "Deliveries or Performance." The Contractor
shall furnish to the Contracting Officer a copy of the letter
transmitting the draft to the Project Officer.
(2) The Government will review and return each submission of the
Draft Final Report indicating approval or disapproval, and
comments, if necessary, within fifteen (15) calendar days. In
the event the Government delays review and return of any
submission of the Draft Final Report beyond the period
specified, the Contractor shall immediately notify the
Contracting Officer in writing and the Contractor will be
entitled to a day-for-day extension in submission of the
approved Final Report(s). The Draft Final Report shall be
typed double spaced or space-and-a-half and shall include all
illustrations, tables, drawings, charts, data sheets, and
other pertinent material required for an approved Final
Report.
c. Delivery Reports
For each delivery order, the contractor shall provide to the
Government Project Officer documentation that the equipment
(hardware and/or software) has been delivered or shipped. This
document shall contain at a minimum, the internal HCFA
identification number (taken from the delivery order), the delivery
location, the manufacturer, description and serial number of each
item (hardware and software), and the date the equipment was
shipped or delivered. The contractor shall provide a sample of this
reporting mechanism in their proposal. The required information
shall be in a PC database format as approved by the Government
Project Officer prior to contract award. The information shall be
transmitted to the Government Project Officer using a mutually
agreed upon medium (e.g. electronic mail, diskette) within 15
calendar days of the delivery date of the equipment. The Government
shall provide within 15 calendar days of contract award the required
data format, standardized coding requirements and standardized
equipment descriptions.
F- 3
SECTION F - DELIVERIES OR PERFORMANCE
All deliveries, shall be made to the building and room location
specified in the delivery order (inside delivery). Equipment shall
be shipped to HCFA headquarters in Baltimore, Maryland; Washington,
D.C.; 10 regional offices; and regional office outstations as listed
in Section J.
F.5 Variation in Quantity (FAR 52.212-9) (APR 1984)
(a) A variation in the quantity of any item called for by this contract
will not be accepted unless the variation has been caused by
conditions of loading, shipping, or packing, or allowances in
manufacturing processes, and then only to the extent, if any,
specified in paragraph (b) below.
(b) The permissible variation shall be limited to:
10 percent increase
10 percent decrease
This increase or decrease shall apply to Tables B-2 through B-4.
F.6 Installation Requirements and Options
(a) The Contractor shall install the equipment/software, as specified in
Section C (or any attachment referenced therein), ready for use, in
accordance with the installation schedule specified in the delivery
order.
(b) The Government reserves the right to delay the installation by up to
10 calendar days, at no additional cost to the Government, provided
that:
(1) The Contractor shall receive written notice from the
Contracting Officer 5 calendar days prior to the scheduled
installation date or within 15 calendar days after issuance of
the delivery order, whichever is later, or to any date which
is mutually agreed to by the Government and the Contractor.
(2) Installation delays beyond 10 calendar days shall be mutually
agreed to by the Contractor and the Government.
(c) If the equipment is certified to be ready for use prior to the
installation date, the Government, at its option
F-4
SECTION F - DELIVERIES OR PERFORMANCE
may elect to use the equipment and change the installation date
accordingly. In this event, the contract or delivery order shall be
so modified by the Government. The Government agrees to have the
site prepared in accordance with the Contractor's written site
specifications by the scheduled installation date.
(d) The Government shall provide the contractor with access to the site
for the purpose of installing the equipment prior to the scheduled
installation date. The Contractor shall specify in writing the time
required to install the equipment.
F.7 Waiver of Delivery Schedule
None of the following shall be regarded as an extension, waiver, or abandonment
of the delivery schedule or a waiver of the Government's right to terminate for
default: (i) delay by the Government in terminating for default; (ii) acceptance
of delinquent deliveries; and (iii) acceptance or approval of samples submitted
either after default in delivery or in sufficient time for the contractor to
meet the delivery schedule.
Any assistance rendered to the contractor on this contract or acceptance by the
Government of delinquent goods or services hereunder will be solely for the
purpose of mitigating damages and is not to be construed as an intention on the
part of the Government to condone any delinquency, or as a waiver of any rights
the Government may have under the subject contract.
F.8 Notice of Shipment
If specified in an order submitted under the contract, the Contractor shall, at
the time each shipment is made on such order, furnish a notice of shipment to
either the consignee or the Contracting Officer or both, as specified. This may
be done by completion and return of appropriate forms furnished by the
Contracting Officer or by the furnishing of copies of bills of lading, freight
bills, packing lists, invoices, or similar documents in accordance with normal
commercial practice if such document clearly identifies the order number, items
and quantities shipped, date of shipment, point of origin, method of shipment
and routing, and the name of initial carrier.
F-5
SECTION G - CONTRACT ADMINISTRATION AND DATA
G.l Invoicing and Payment
G.2 Method of Payment
G.3 Government Project Officer
G.4 Contractor Project Director
G.5 Technical Direction
G.6 Modification Authority
G.7 Subcontract Consent
G.8 Use of Government Data (Reports/Files/Computer Tapes or Discs)
G.9 Data To be Delivered
G.10 Dissemination, Publication and Distribution of Information
G.11 Notification of Changes
G.12 Designation of Property Administrator
G.13 Project Officer
G.14 Key Personnel
G-1
SECTION G - CONTRACT ADMINISTRATION AND DATA
G.1 Invoicing and Payment
a. Submission of Invoices and Payment Office
(1) invoices shall be prepared and submitted in quadruplicate
unless otherwise specified.
(2) To expedite payment, invoices shall be submitted as follows:
(a) Original and three (3) copies shall be submitted to the
address below:
Department of Health and Human Services
Health Care Financing Administration
OBA/OFM/Division of Accounting
X.X. Xxx 00000
Xxxxxxxxx, Xxxxxxxx 00000-0000
If overnight delivery is desired:
Department of Health and Human Services
Health Care Financing Administration
OBA/OFM/Division of Accounting
6325 Security Boulevard
Room 0-X-0 Xxxx Xxx Xxxx
Xxxxxxxxx, Xxxxxxxx 00000
(b) One (1) copy shall be sent to the Project Officer.
(c) Content of Invoice (If Applicable):
(i) Contractor's name and invoice date.
(ii) Contract number or other authorization for
delivery of property and/or services.
(iii) Description, cost or price and quantity of
property and/or services actually delivered or
rendered.
(iv) Shipping and payment terms.
(v) Other substantiating documentation or information
as required by the contract.
G-2
SECTION G - CONTRACT ADMINISTRATION AND DATA
(vi) Name, title, phone number and complete mailing
address of responsible official to whom payment is
to be sent.
b. Invoice Payment
(1) Reimbursement for invoices submitted under this contract shall
be made not later than thirty (30) days after receipt of the
invoice from the contractor in the copies requested at the
paying office designated above.
(2) Payment will be authorized after the Division of Accounting
has audited the invoice in accordance with Federal
regulations. This audit includes certification of the invoice
by the Project Officer and verification that the invoice
amount is consistent with the payment schedule set forth under
Section B-[2], Price and Payment. Any discrepancies determined
as a result of the audit could delay the processing of the
invoice and may result in the invoice being returned to the
contractor for corrections. Inquiries relating to payments
should be directed to the Lead Accounting Technician,
Administrative Payments Unit, telephone number (000) 000-0000.
c.Interest on Overdue Payment
(3) The Prompt Payment Act, Public Law 97-177 (96 Stat. 85.31
U.S.C. 1801) is applicable to payments under this contract and
requires the payment of contractors of interest on overdue
payments and improperly taken discounts.
(4) Determinations of interest due will be made in accordance with
the provisions of the Prompt Payment Act and Office of
Management and Budget Circular A-125.
G.2 Method of Payment
a. Payment under this contract will be made by the Government by
electronic funds transfer through the Automated Clearing House
(ACH). For payment through ACH, see Attachment J-IV for the
appropriate payment information and financial institution.
G-3
SECTION G - CONTRACT ADMINISTRATION AND DATA
b. In the event the Contractor, during the performance of this
contract, elects to designate a different financial institution for
the receipt of any payment made using electronic funds transfer
procedures; or a different method of payment, notification of such
change and the required information must be received by the
appropriate Government official 30 days prior to the date such
change is to become effective.
c. The documents furnishing the information must be dated and contain
the signature, title, and telephone number of the Contractor's
official authorized to provide it, as well as the Contractor's name
and contract number.
d. Any changes shall be furnished to HCFA, Division of Accounting,
Chief, Accounting Operations Branch, Room 2-B-3 East Low Rise
Building, 6325 Security Xxxxxxxxx, Xxxxxxxxx, Xxxxxxxx 00000. It is
the Contractor's responsibility to furnish the changes promptly to
avoid payment to erroneous addresses or bank accounts, or delays in
payments otherwise properly due.
G.3 Government Project Officer
Xxx Xxxxxxxx is hereby designated as the Project Officer. The Project Officer's
responsibilities shall include continuous monitoring of the Contractor's
compliance with all substantive project objectives.
G.4 Contractor Project Director
Xxxx Xxxxxxx will serve as Project Director. It will be his/her responsibility
to obtain the staff necessary and to direct the work for the conduct of this
project. The Government reserves the right to approve any necessary successor to
be designated as Project Director.
G.5 Technical Direction
a. Performance of the work under this contract shall be subject to the
technical direction of the Project Officer. The term "technical
direction" is defined to include, without limitation, the following:
(1) Directions to the Contractor which redirect the contract
effort, shift work emphasis between work areas or tasks,
require pursuit of certain lines of
G-4
SECTION G - CONTRACT ADMINISTRATION AND DATA
inquiry, fill in details or otherwise serve to accomplish the
contractual statement of work.
(2) Provision of information to the Contractor which assists in
the interpretation of drawings, specifications, or technical
portions of the work description.
(3) Review and, where required by the contract, approval of
technical reports, drawings, specifications, and technical
information to be delivered by the Contractor to the
Government under the contract.
b. Technical direction must be within the general Scope of Work stated
in the contract. The Project Officer does not have the authority to
and may not issue any technical directions which:
(1) Constitutes an assignment of additional work outside the
general Scope of Work of the contract.
(2) Constitutes a change as defined in the contract clause
entitled "Changes - Cost Reimbursement."
(3) In any manner cause an increase or decrease in the total
estimated contract cost, fixed-fee, or the time required for
contract performance.
(4) Change any of the expressed terms, conditions, or
specifications of the contract.
c. All technical direction shall be issued in writing by the Project
Officer or shall be confirmed by him/her in writing within 5 working
days after issuance.
d. The Contractor shall proceed promptly with the performance of
technical direction duly issued by the Project Officer in the manner
prescribed by this article and within his/her authority under the
provisions of this article.
e. If, in the opinion of the Contractor, any instruction or direction
issued by the Project Officer is within one of the categories as
defined in (1) through (4) above, the Contractor shall not proceed
but shall notify the Contracting Officer in writing within 5 working
days after the receipt of any such instruction or direction and
shall request the Contracting Officer to modify the
G-5
SECTION G - CONTRACT ADMINISTRATION AND DATA
contract, accordingly. Upon receiving such notification from the
Contractor, the Contracting Officer shall issue an appropriate
contract modification or advise the Contractor in writing that, in
his/her opinion, the technical direction is within the scope of this
contract. The Contractor shall thereupon proceed immediately with
the instructions or direction or upon the contract action to be
taken with respect thereto and shall be subject to the provision of
the contract clause entitled "Disputes."
G.6 Modification Authority
Notwithstanding any of the other provisions of this contract, the Contracting
Officer shall be the ONLY individual authorized to:
- Accept nonconforming work;
- Waive any requirements of this contract; or
- Modify any term or condition of this contract.
G.7 Subcontract Consent
a. To facilitate the review of a proposed subcontract by the Project
Officer and the Contracting Officer, the Contractor shall submit the
information required by the FAR Clause 52.244-2 entitled,
"Subcontracts Under Cost Reimbursement and Letter Contracts" to the
assigned Project Officer who shall in turn forward the information
with his/her recommendation to the Contracting Officer. The
Contracting Officer shall review the request for subcontract
approval and the Project Officer's recommendation and advise the
Contractor of his/her decision to consent to or dissent from the
proposed subcontract, in writing.
b. Consent is hereby given to issue the following subcontract(s)
Xxxxxx Xxxxxxxxxxx
0000 Xxxxxxxx Xxxxx
XxXxxx, XX 00000
G.8 Use of Government Data (Reports/Files/Computer Tapes or Discs)
Any data given to the Contractor by the Government shall be used only for the
performance of the contract unless the Contracting Officer specifically permits
another use, in writing. Should the
G- 6
SECTION G - CONTRACT ADMINISTRATION AND DATA
Contracting Officer permit the Contractor the use of Government-supplied data
for a purpose other than solely for performance of this contract and, if such
use could result in a commercially viable product, the Contracting Officer and
the Contractor must negotiate a financial benefit to the Government. This
benefit should most often be in the form of a reduction in the price of the
contract; however, the Contracting Officer may negotiate any other benefits
he/she determines is adequate compensation for the use of these data.
Upon the request of the Contracting Officer, or the expiration date of this
contract, whichever shall come first, the Contractor shall return or destroy all
data given to the Contractor by the Government. However, the Contracting Officer
may direct that the data be retained by the Contractor for a specific period of
time, which period shall be subject to agreement by the Contractor. Whether the
data are to be returned, retained, or destroyed shall be the decision of the
Contracting Officer with the exception that the Contractor may refuse to retain
the data. The Contractor shall retain no data, copies of data, or parts thereof,
in any form, when the Contracting Officer directs that the data be returned or
destroyed. If the data are to be destroyed, the Contractor shall directly
furnish evidence of such destruction in a form the Contracting Officer shall
determine is adequate.
G.9 Data To be Delivered
a. Any working papers, interim reports, data given by the government or
first produced by the Contractor under the contract or collected or
otherwise obtained by the Contractor under the contract, or results
obtained or developed by the Contractor (subcontractor or
consultants) pursuant to the fulfillment of this contract are to be
delivered, documented, and formatted as directed by the Contracting
Officer.
b. In addition, information and/or data, which are held by the
Contractor related to the operation of their business and/or
institution and which are obtained without the use of Federal funds,
shall be considered "PROPRIETARY DATA" and are not "subject data" to
be delivered under this contract.
G.10 Dissemination, Publication and Distribution of Information
a. Data and information either provided to the Contractor, or to any
subcontractor or generated by activities under this contract or
derived from research or studies supported by this contract, shall
be used only for the
G-7
SECTION G - CONTRACT ADMINISTRATION AND DATA
purposes of the contract. It shall not be duplicated, used or
disclosed for any purpose other than the fulfillment of the
requirements set forth in this contract. This restriction does not
limit the contractor's right to use data or information obtained
from a non-restrictive source. Any questions concerning "privileged
information" shall be referred to the Contracting Officer.
b. Some data or information may require special consideration with
regard to the timing of its disclosure so that preliminary findings
which could create erroneous conclusions are not stimulated. Also,
some data or information, which relate to policy matters under
consideration by the Government, may also require special
consideration with regard to the timing of its disclosure so that
the open and vigorous debate, within the government, of possible
policy options is not damaged.
c. Any questions about use or release of the data or information or
handling of material under this contract, shall be referred to the
Contracting Officer who must render a written determination. The
Contracting Officer's determinations will reflect the results of
internal coordination with appropriate program and legal officials.
d. Written advance notice of at least forty-five (45) days shall be
provided to the Contracting Officer of the Contractor's desire to
release findings of studies or research or data or information
described above. If the Contractor disagrees with the Contracting
Officer's determination, and if this disagreement cannot be settled
by the Contractor and the Contracting Officer in a mutually
satisfactory manner, then the issue will be settled pursuant to the
"Disputes" clause.
e. Any presentation of any report, statistical or analytical material
based on information obtained from this contract shall be subject to
review by the Project Officer before dissemination, publication, or
distribution. Presentation includes, but is not limited to, papers,
articles, professional publications, speeches, testimony or
interviews with public print or broadcast media. This does not apply
to information that would be available under the Federal Freedom of
Information Act.
f. The Project Officer review shall cover accuracy, content, manner of
presentation of the information, and also the
G-8
SECTION G - CONTRACT ADMINISTRATION AND DATA
protection of the privacy of individuals. If the review finds that
the Privacy Act is or may be violated, the release/use of the
presentation shall be denied until the offending material is
removed or until the Contracting Officer makes a formal
determination, in writing, that the privacy of individuals is not
being violated.
g. If the review shows that the accuracy, content, or manner of
presentation is not correct or is inappropriate in the light of the
purpose of the project, the Project Officer shall immediately inform
the Contractor, in writing, of the nature of the problem. If the
Contractor disagrees, the Project Officer may insist that the
presentation contain, in a manner of equal importance, materials
which show the government's problem with the presentation.
h. The Contractor agrees to acknowledge support by HCFA whenever
reports of projects funding, in whole or in part, by this contract
are published in any medium. The Contractor shall include in any
publication resulting from work under this contract, an
acknowledgement substantially, as follows:
"The analyses upon which this publication is based were performed
under Contract Number [ ], entitled, " [ ]," sponsored by the
Health Care Financing Administration, Department of Health and Human
Services."
Any deviation from the above legend shall be approved, in writing,
by the Contracting Officer.
G.11 Notification of Changes
a. Definitions. As used in this article, the term "Contracting Officer"
does not include any representative of the Contracting Officer
whether or not such representative is acting within the scope of his
authority.
b. Notice. The primary purpose of this article is to obtain prompt
reporting of Government conduct which the Contractor considers to
constitute a change to this contract within the meaning of the
clause of the contract entitled "Changes - Cost Reimbursement."
Except for changes identified as such in writing and signed by the
Contracting Officer, the Contractor shall notify the Contracting
Officer in writing promptly, and in any event within fifteen (15)
calendar days from the date that the
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SECTION G - CONTRACT ADMINISTRATION AND DATA
Contractor identifies any Government conduct (including actions,
inactions, and written or oral communications) which the Contractor
regards as a change to the contract terms and conditions. The notice
shall state, on the basis of the most accurate information available
to the Contractor:
(1) the date, nature, and circumstances of the conduct regarded as
a change;
(2) the name, function, and activity of each Government individual
and Contractor official or employee involved in or
knowledgeable about such conduct;
(3) the identification of any documents and the substance of any
oral communication involved in such conduct;
(4) the particular elements of contract performance for which the
Contractor may seek an equitable adjustment under the
"Changes" clause, including:
(i) what portion(s) of the contract statement of work will
be affected by the alleged change;
(ii) what adjustments to the contract estimated cost and
fixed fee, delivery or performance schedule, and other
provisions affected by the alleged change are estimated.
c. Continued performance. The Contractor shall not proceed with the
alleged changed identified in the notice required by (b) above,
unless notified in writing by the Contracting Officer in accordance
with (d) (1) below. Until such notification is received, the
Contractor shall continue performance of this contract in accordance
with its terms and conditions.
d. Government Response. The Contracting Officer shall respond to the
notice required by (b) above in writing. In such response, the
Contracting Officer shall either;
(1) confirm that the conduct of which the Contractor gave notice
constitutes a change and, when necessary, direct the mode of
further performance in accordance with the "Changes" clause;
(2) countermand any communication regarded as a change;
G-10
SECTION G - CONTRACT ADMINISTRATION AND DATA
(3) deny that the conduct of which the Contractor gave notice
constitutes a change and, when necessary, direct the mode of
further performance; or
(4) in the event the Contractor's notice information is inadequate
to make a decision under (1), (2), or (3) above, advise the
Contractor what additional information is required, and
establish the date by which it should be furnished.
e. Equitable Adjustments. If the Contracting Officer confirms that
Government conduct effected a change within the scope of the
"Changes - Cost Reimbursement" clause as alleged by the Contractor,
and such conduct causes an increase or decrease in the estimated
cost of, or the time required for the performance of any part of the
work under this contract, whether changed or not changed by such
conduct, an equitable adjustment may be made in accordance with the
"Changes - Cost Reimbursement" clause of this contract.
G.12 Designation of Property Administrator
The HCFA Contract Property Administrator, Xxxxxx Xxxxxxxx, Property and
Distribution Management Section, Division of General Services, 0000 Xxxxxxxx
Xxxx., Xxxxxxxxx, Xx. 0x000, is hereby by designated the property administration
function for this contract. The Contractor agrees to furnish information
regarding Government Property to the Property Administrator in the manner and to
the extent required by the Property Administrator, his duly designated
successors, and in accordance with FAR Part 45 and DHHS Manual entitled,
Contractor's Guide for Control of Government Property, (1990).
G.13 Project Officer
The following Project Officer and Alternate(s) will represent the Government for
the purpose of this contract: Xxx Xxxxxxxx
The Project Officer is responsible for: (1) monitoring the Contractor's
technical progress, including the surveillance and assessment of performance and
compliance with all substantive project objectives; (2) interpreting the
statement of work and any other technical performance requirements; (3)
performing technical evaluation as required; (4) performing technical
inspections and acceptances required by this contract; (5) assisting in the
resolution of technical problems encountered during performance; and (6)
reviewing of invoices/vouchers.
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SECTION G - CONTRACT ADMINISTRATION AND DATA
The Contracting Officer is the only person with authority to act as agent of the
Government under this contract. Only the Contracting Officer has authority to:
(1) direct or negotiate any changes in the statement of work; (2) modify or
extend the period of performance; (3) change the delivery schedule; (4)
authorize reimbursement to the Contractor any costs incurred during the
performance of this contract; or (5) otherwise change any terms and conditions
of this contract.
The Government may unilaterally change its Project Officer designation.
G-14 Key Personnel
The personnel specified below are considered to be essential to the work being
performed hereunder. Prior to diverting any of the specified individuals to
another program, the Contractor shall notify the Contracting Officer reasonably
in advance and shall submit justification (including name and resume of proposed
substitution of substantially equal ability and qualifications) in sufficient
detail to permit evaluation of the impact on the program. No diversion shall be
made by the Contractor without the written consent of the Contracting Officer.
The following individuals are considered key personnel under this contract: Xxxx
Xxxxxxx
G-12
SECTION H - SPECIAL CONTRACT REQUIREMENTS
H.1 Conditions for Performance
H.2 Monitoring
H.3 Correspondence Procedures
H.4 warranty Against Dual Compensation
H.5 Prohibition Against the Use of HHS Funds to Pay for Costs of Influencing
Legislation
H.6 Excusable Delays
H.7 Organizational Conflicts of Interest
H.8 Confidentiality of Information
H.9 Replacement Parts Availability
H.10 Technology Refreshment
H.11 Engineering Changes
H.12 Delivery Orders
H.13 New Restrictions on Lobbying
H.14 Warranty
H.15 Safety and Health Standards
H.16 Disputes
H.17 Procurement Authority (OCT 90 FIRMR)
H.18 Certificate of Maintainability
H.19 Spare Parts
H.20 Risk of Loss or Damage
H-1
SECTION H - SPECIAL CONTRACT REQUIREMENTS
H.1 Conditions for Performance
In addition to the performance requirements of this contract as set forth under
Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, the Contractor may be
required to comply with the requirements of any revisions in legislation or
regulations which may be enacted or implemented during the period of performance
of this contract, and are directly applicable to the performance requirements of
this contract.
H.2 Monitoring
The Contractor shall be subject to periodic contract performance review as may
be deemed necessary by the Contracting Officer or the Project Officer as his/her
designee. The Contractor shall make its records and facilities available to the
Contracting Officer for purposes of such monitoring of contract performance.
H.3 Correspondence Procedures
To promote timely and effective administration (except for invoices/public
vouchers, technical progress reports, deliverables) correspondence submitted
under this contract shall be subject to the following procedures:
a. Technical Correspondence-Technical correspondence (as used herein,
this term excludes technical correspondence which proposes or
otherwise involves waivers, deviations or modifications to the
requirements, terms, or conditions of this contract) shall be
addressed to the Project Officer, with an information copy of the
basic correspondence to the Contracting Officer.
b. Other Correspondence-All other correspondence shall be addressed to
the Contracting Officer, with information copies of the basic
correspondence to the Project Officer.
c. Subject Lines-All correspondence shall contain a subject line,
commencing with the Contract Number and assigning consecutive numbers
(serial numbers to permit accountability), as illustrated below:
Subject: Contract No.
Contractors Name
Request for Subcontract Approval
H-2
SECTION H - SPECIAL CONTRACT REQUIREMENTS
H.4 Warranty Against Dual Compensation
The Contractor warrants that no part of the total contract amount provided
herein shall be paid directly or indirectly to any officer or employee of the
Department of Health and Human Services as wages, compensation, or gifts for
acting as officer, employee, subcontractor, or consultant to the Contractor in
connection with any work contemplated or performed under or in connection with
this contract.
H.5 Prohibition Against the Use of HHS Funds to Pay for Costs of Influencing
Legislation
No part of any funds under this contract shall be used to pay the salary of
expenses of any Contractor or agent acting for the Contractor, to engage in any
activity designed to influence legislation or appropriations pending before the
Congress.
H.6 Excusable Delays
a. Except with respect to defaults of subcontractors, the Contractor
shall not bein default by reason of any failure of performance of the
contract in accordance with its terms (including any failure by the
Contractor to make progress in the prosecution of the work hereunder
which endangers such performance) if such failure arises out of causes
beyond the control and without the fault of negligence of the
Contractor.
b. Such causes may include, but are not restricted to, acts of God or of
a publicenemy, acts of the Government in either its sovereign or
contractual capability, fires, floods, epidemics, quarantine
restrictions, strikes, freight embargoes, and unusually severe
weather, but in every case the failure to perform must be beyond the
control and without the fault or negligence of the Contractor. If the
failure to perform is caused by the failure of a subcontractor to
perform or make progress, and if such failure arises out of causes
beyond the control of both Contractor and subcontractor, and without
the fault or negligence of either of them, the Contractor shall not be
deemed to be in default, unless (a) the supplies or services to be
furnished by the subcontractor were obtainable from other sources, (b)
the Contracting Officer shall have ordered the Contractor in writing
to procure such supplies or services from such other sources and (c)
the Contractor shall have failed to comply reasonable with such order.
Upon request of the Contractor, the Contracting Officer shall
ascertain the facts and extent of such failure and, or he/she shall
H-3
SECTION H - SPECIAL CONTRACT REQUIREMENTS
determine that any failure to perform was occasioned by any one or
more of the said causes, the delivery schedule shall be reviewed
accordingly.
H.7 Organizational Conflicts of Interest
a. Purpose. The primary purpose of this clause is to aid in ensuring that
the Contractor (1) does not obtain any unfair competitive advantage
over other parties by virtue of its performance of this contract, and
(2) is not biased because of its current or planned interest
(financial, organizational, or otherwise) which relate to the work
under this contract.
b. Scope. The restrictions described herein shall apply to performance or
participation by the Contractor and any of its affiliate organizations
or their successors in interest (hereinafter collectively referred to
as the "Contractor") in the activities covered by this clause as a
prime Contractor, subcontractor, co-sponsor, joint venturer,
consultant, or in any similar capacity.
(1) Advisory, consulting, analytical, evaluation, or study work,
including the preparation of statements of work and
specifications:
(a) If the Contractor performs advisory, consulting, analytical,
evaluation, study, or similar work under this contract, it
shall be ineligible thereafter to participate in any
capacity in Government contractual efforts (solicited or
unsolicited) which stem directly from such work, and the
Contractor agrees not to perform similar work for
prospective offerors with respect to any such contractual
efforts.
Furthermore, unless so directed in writing by the
Contracting Officer, the Contractor shall not perform any
such work under this contract on any of its products or
services, or the products or services of another firm for
which the Contractor performs similar work. Nothing in this
subparagraph shall preclude the Contractor from competing
for HHS management and technical support services follow-on
contracts as defined in paragraph 6. below.
(b) If the Contractor under this contract assists substantially
in the preparation of a
H-4
SECTION H - SPECIAL CONTRACT REQUIREMENTS
statement of work or specifications, the Contractor shall
be ineligible to perform or participate in any capacity in
any contractual effort which is based on such statement of
work or specifications. The Contractor shall not incorporate
its products or services in such statement of work or
specifications unless so directed in writing by the
Contracting Officer, in which case the restriction in this
subparagraph shall not apply.
(2) Access to the use of information:
(a) If the Contractor in the performance of this contract
obtains access to information, such as HHS plans, policies,
reports, studies, financial plans, or data which has not
been released to the public, the Contractor agrees not to
(a) use such information for any private purpose unless the
information has been released to the public; (b) disclose
such information for a period of six (6) months after the
completion of this contract, or the release of such
information to the public, whichever is first; (c) submit an
unsolicited proposal to the Government which is based on
such information until one (1) year after the release of
such information to the public; or (d) release such
information without prior written approval by the
Contracting Officer.
(b) In addition, the Contractor agrees that to the extent it
receives or is given access to proprietary data or other
confidential technical, business or financial information
under this contract, it shall treat such information in
accordance with any restrictions imposed on such
information.
(c) The Contractor shall have, subject to patent and security
provisions of this contract, the right to use technical data
it first produces under this contract for its private
purposes provided that, as of the date of such use, all data
requirements of this contract have been met.
(3) Subcontracts. The Contractor shall include this
H-5
SECTION H - SPECIAL CONTRACT REQUIREMENTS
clause, including this paragraph, in subcontracts of any tier
which involve performance of work of the type specified in b.(1)
above or access to information covered in b.(2) above. The use
of this clause in such subcontracts shall be read by substituting
the word "Subcontractor" for the word "Contractor" whenever the
word "Contractor" appears.
(4) Remedies: For breach of the above restrictions or for
non-disclosure or misrepresentation of any relevant interest
required to be disclosed concerning this contract, the Government
may, at no cost, terminate the contract, disqualify the
Contractor for subsequent related contractual efforts, and pursue
other remedies as may be permitted by law or this contract.
(5) Waiver. Any request for waiver under this clause shall be
directed in writing to the Contracting Officer and shall include
a full description of the requested waiver and the reasons in
support thereof. If it is determined to be in the best interest
of the Government, the Contracting Officer shall grant such
waiver in writing.
(6) Definitions. The term "management and technical support services"
includes any advice, assistance, analysis, consultation,
evaluation, examination, report, review, study, survey, or
similar assistance, including providing assistance in procurement
and related activities, to support any program or their
operations of HCFA.
H.8 Confidentiality of Information
a. Confidential information, as used in this clause; mean (1) information
or data of a personal nature about an individual, or (2) proprietary
information or data submitted by or pertaining to an institution or
organization.
b. In addition to the types of confidential information described in a.
(1) and (2) above, information which might require special
consideration with regard to the timing of its disclosure may derive
from studies or research, during which public disclosure of
preliminary invalidated findings could create erroneous conclusions
which might threaten public health or safety if acted upon.
H-6
SECTION H - SPECIAL CONTRACT REQUIREMENTS
c. The Contracting Officer and the Contractor may, by mutual consent,
identify elsewhere in this contract specific information and/or
categories of information which the Government will furnish to the
Contractor or that the Contractor is expected to generate which is
confidential. Similarly, the Contracting Officer and the Contractor
may, by mutual consent, identify such confidential information from
time to time during the performance of the contract. Failure to agree
will be settled pursuant to the "Disputes" clause.
d. If it is established elsewhere in this contract that information to be
utilized under this contract, or a portion thereof, is subject to the
Privacy Act, the Contractor will follow the rules and procedures of
disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and
implementing regulations and policies, with respect to systems of
records determined to be subject to the Privacy Act.
e. Confidential information, as defined in a. (1) and (2) above, that is
information or data of a personal nature about an individual, or
proprietary information or data submitted by or pertaining to an
institution or organization, shall not be disclosed without the prior
written consent of the individual, institution, or organization.
f. Written advance notice of at least 45 days will be provided to the
Contracting Officer of the Contractor's intent to release findings of
studies or research, which have the possibility of adverse effects on
the public or the Federal agency, as described in b. above. If the
Contracting Officer does not pose any objections in writing within the
45-day period, the Contractor may proceed with disclosure.
Disagreements not resolved by the Contractor and the Contracting
Officer will be settled pursuant to the "Disputes" clause.
g. Whenever the Contractor is uncertain with regard to the proper
handling of material under the contract, or if the material in
question is subject to the Privacy Act or is confidential information
subject to the provisions of this clause, the Contractor should obtain
a written determination from the Contracting Officer prior to any
release, disclosure, dissemination, or publication.
h. Contracting Officer determinations will reflect the results of
internal coordination with appropriate program and legal officials.
H-7
SECTION H - SPECIAL CONTRACT REQUIREMENTS
i. The provisions of paragraph e. of this clause shall not apply when the
information is subject to conflicting or overlapping provisions in
other Federal, State or local laws.
H.9 Replacement Parts Availability
The Contractor guarantees that replacement parts for equipment in this contract
will be available for the system life stated in Section I, "Term of Contract".
The Contractor shall notify the Government 90 calendar days before the end of
the systems life as to the continuing availability of parts subsequent to this
period. If parts will not be available from the Contractor, then the Government
may require the Contractor to furnish data that is available to assist the
Government to obtain such parts from another source.
H.l0 Technology Refreshment
a. Overview
During the life of this contract, and under its terms and conditions,
the Government may request or the Contractor may propose,
technologically advanced systems and components which first become
commercially available after this contract's effective date or become
economically feasible to offer due to changes in market conditions
after this contract's effective date. These items may be added under
the terms and conditions of this clause.
b. Types of substitutions/upgrades
The substitutions/upgrades covered by this clause will be substituted
for upgrades to items/systems already listed in Section B. The
substitutions/upgrades may be in total or in part.
It is further understood by the parties to this contract that this
clause envisages technological refreshment related to the general type
of equipment covered by the scope of this contract and a test shall be
performed to verify performance of technological substitutions/upgrade
at HCFA's option.
c. Minimum qualifications for acceptance of substitutions/upgrades
The Government is under no obligation to substitute or
H-8
SECTION H - SPECIAL CONTRACT REQUIREMENTS
upgrade any item already listed in the contract. However, subject to
mutual agreement, when items are added under this contract, that item
or items must meet the following criteria:
(1) Meet or exceed all mandatory requirement of the contract
including availability of equipment.
(2) Must provide an improved cost to performance ratio over the most
similar items in the contract.
(3) Be judged technically acceptable by the Project Officer; and
(4) Be approved in writing by the Contracting Officer and the
Contractor through a bi-lateral modification to the contract.
d. Pricing of substitutions/Upgrades
The cost of equipment, services, and supplies of the equipment
substituted shall provide at least equivalent performance with
economic benefits or significantly enhanced performance at an
additional cost per unit of capability. The Contracting Officer shall
negotiate price, but in no case shall the Government pay more per item
than the prevailing GSA schedule price or that of the most favored
commercial customer, whichever is less.
e. Delivery of Substitutions/Upgrades
Notwithstanding the delivery requirements set forth in Section F,
delivery requirements for upgrade items shall be mutually agreed upon
by the parties to this contract at the time the upgrade item is added.
The Contracting Officer shall have the right to set the delivery
schedule based on the longer of the standard commercial delivery
schedule of the items or the Contractor's standard delivery schedule
for similar items, if a mutually agreeable schedule can not be set.
f. Identifications of technologically advanced products.
While the Government reserves the right to independently solicit a
proposal from the Contractor under the terms of this clause at any
time, potential upgrades will normally be brought to the Government's
attention by the Contractor.
H-9
SECTION H - SPECIAL CONTRACT REQUIREMENTS
H.11 ENGINEERING CHANGES
a. After contract award, the Government may solicit, and the Contractor
is encouraged to propose independently, engineering changes to the
equipment, or other requirements of this contract. These changes may
be proposed to save money, to improve performance, to save energy, or
to satisfy increased data processing requirements. If the proposed
changes are acceptable to both parties, the Contractor shall submit a
price change proposal to the Government for evaluation. Those proposed
engineering changes that are acceptable to the Government will be
processed as modifications to the contract.
b. This applies only to those proposed changes identified by the
Contractor, as a proposal submitted pursuant to the provisions of this
clause. As a minimum, the following information shall be submitted by
the Contractor with each proposal:
(1) A description of the difference between the existing contract
requirement and the proposed change, and the comparative
advantages and disadvantages of each;
(2) Itemized requirements of the contract which must be changed if
the proposal is adopted, and the proposed revision to the
contract for each such change;
(3) An estimate of the changes in performance and cost, if any, that
will result from adoption of the proposal;
(4) An evaluation of the effects the proposed change would have on
collateral costs to the Government, such as Government furnished
property costs, costs of related items, and costs of maintenance
and operation; and
(5) A statement of the time by which the change order adopting the
proposal must be issued so as to obtain the maximum benefits of
the changes during the remainder of this contract. Also, any
effect on the contract completion time or delivery schedule shall
be identified.
c. Engineering change proposals submitted to the Contracting Officer
shall be processed expeditiously. The Government
H-10
SECTION H - SPECIAL CONTRACT REQUIREMENTS
shall not be liable for proposal preparation costs or any delay in
acting upon any proposal submitted pursuant to this clause. The
Contractor has the right to withdraw, in whole or in part, any
engineering change proposal not accepted by the Government within the
period specified in the engineering change proposal. The decision of
the Contracting Officer as to the acceptance of any such proposal
under this contract shall be final and shall not be subject to the
"Disputes" clause of this contract.
d. The Contracting Officer may accept any engineering change proposal
submitted pursuant to this clause by giving the Contractor written
notice thereof. This written notice may be given by issuance of a
modification to this contract. Unless and until a modification is
executed to incorporate an engineering change proposal under this
contract, the Contractor shall remain obligated to perform in
accordance with the terms of the existing contract.
e. If an engineering change proposal submitted pursuant to this clause is
accepted and applied to this contract, an equitable adjustment in the
contract price and in any other affected provisions of this contract
shall be made in accordance with this clause and other applicable
clauses of this contract. When the cost of performance of this
contract is increased or decreased as a result of the change, the
equitable adjustment increasing or decreasing the contract price shall
be in accordance with the "Changes" clause (52.243-1) rather than
under this clause, but the resulting contract modification shall state
that it is made pursuant to this clause.
f. The Contractor is requested to identify specifically any information
contained in the engineering change proposal which the Contractor
considers confidential and/or proprietary and which the Contractor
prefers not be disclosed to the public. The identification of
information as confidential and/or proprietary is for information
purposes only and shall not be binding on the Government to prevent
disclosure of such information. Offerors are advised that such
information may be subject to release upon request pursuant to the
Freedom of Information Act (5 U.S.C. 552).
X-00
XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
H.12 DELIVERY ORDERS
a. Delivery Orders issued under this contract will be identified by
four-digit, sequential numbers, beginning with 0001 and the fiscal
year of its issuance (e.g. an order issued in FY93 would read
93-0001).
b. Each delivery order shall contain the Contract Line Item Number (CLIN)
and its associated price as specified in the contract pricing table.
c. The Contractor shall begin performance as specified in Section F or as
stated in the specific delivery order if different.
d. Delivery Orders shall not change or supersede the terms or conditions
of the contract. If any language in the delivery order suggests a
change to the terms and conditions of the contract, the Contractor
shall immediately notify the Contracting Officer, and shall not
proceed until the discrepancy is resolved or clarified.
H.13 NEW RESTRICTIONS ON LOBBYING
a. Definitions. As used in this clause,
"Agency", as defined in #5 U.S.C. 552(f), includes Federal executive
departments and agencies as well as independent regulatory commissions
and Government corporations, as defined in 31 U.S.C. 9101(1).
"Covered Federal action" means any of the following Federal actions:
(1) The awarding of any Federal contract;
(2) The making of any Federal grant;
(3) The making of any Federal loan;
(4) The entering into of any cooperative agreement; and
(5) The extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement.
Covered Federal action does not include receiving from an agency
a commitment providing for the United States to insure or
guarantee a loan.
X-00
XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
"Indian tribe" and "tribal organization" have the meaning
provided in section 4 of the Indian Self-Determination and
Education Assistance Act (25 U.S.C. 450B). Alaskan Natives are
included under the definitions of Indian tribes in that Act.
"Influencing or attempting to influence" means making, with the
intent to influence, any communication to or appearance before an
officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of
Congress in connection with any covered Federal action.
"Local government" means a unit of government in a State and, if
chartered, established, or otherwise recognized by a State for
the performance of a governmental duty, including a local public
authority, a special district, an intrastate district, a council
of governments, a sponsor group representative organization, and
any other instrumentality of a local government.
"Officer or employee of an agency" includes the following
individuals who are employed by an agency:
(1) An individual who is appointed to a position in the
Government under title 5, U.S. Code, including a position
under a temporary appointment;
(2) A member of the uniformed services as defined in section
101(3), title 37, U.S. Code;
(3) A special Government employee as defined in section 202,
title 18, U.S. Code; and
(4) An individual who is a member of a Federal advisory
committee, as defined by the Federal Advisory Committee Act,
title 5, U.S. Code appendix 2.
"Person" means an individual, corporation, company,
association, authority, firm, partnership, society, State,
and local government, regardless of whether such entity is
operated for profit or not for profit. This term excludes an
Indian tribe, tribal organization, or any other Indian
organization with respect to expenditures specifically
permitted by other Federal law.
"Reasonable compensation" means, with respect to a regularly
employed officer or employee of any person, compensation
that is consistent with the
H-13
SECTION H - SPECIAL CONTRACT REQUIREMENTS
normal compensation for such officer or employee for work
that is not furnished to, not funded by, or not furnished in
cooperation with the Federal Government.
"Reasonable payment" means, with respect to professional and
other technical service, a payment in an amount that is
consistent with the amount normally paid for such services
in the private sector.
"Recipient" includes all Contractors and Subcontractors at
any tier in connection with a Federal contract. The term
excludes an Indian tribe, tribal organization, or any other
Indian organization with respect to expenditures
specifically permitted by other Federal law.
"Regularly employed" means, with respect to an officer or
employee of a person requesting or receiving a Federal
contract, an officer or employee who is employed by such
person for at least 130 working days within one year
immediately preceding the date of the submission that
initiates agency consideration of such person for receipt of
such contract. An officer or employee who is employed by
such person for less that 130 working days within one year
immediately preceding the date of the submission that
initiates agency consideration of such person shall be
considered to be regularly employed as soon as he or she is
employed by such person for 130 working days.
"State" means a State of the United States, the District of
Columbia, the Commonwealth of Puerto Rico, a territory of
possession of the United States, an agency or
instrumentality of a State, and a multi-State, regional, or
interstate entity having government duties and powers.
b. Prohibition
(1) Section 1352 of title 31, U.S. Code provides in part that no
appropriated funds may be expended by the recipient of a Federal
contract, grant, loan, or cooperative agreement to pay any person
for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with any of the
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SECTION H - SPECIAL CONTRACT REQUIREMENTS
following covered Federal actions: the awarding of any Federal
contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement.
(2) The prohibition does not apply as follows:
(i) Agency and legislative liaison by Own Employees.
(A) The prohibition on the use of appropriated funds, in
paragraph (1) of this section, does not apply in the
case of a payment of reasonable compensation made to an
officer or employee of a person requesting or receiving
a Federal contract if the payment is for agency and
legislative liaison activities not directly related to
a covered Federal action.
(B) For purposes of paragraph (A) of this section,
providing any information specifically requested by an
agency or Congress is allowable at any time.
(C) For purposes of paragraph (A) of this section, the
following agency and legislative liaison activities are
allowable at any time only where they are not related
to a specific solicitation for any covered Federal
action:
(i) Discussing with an agency (including individual
demonstrations) the qualities and characteristics
of the person's products or services, conditions
or terms of sale, and service capabilities; and
(ii) Technical discussions and other activities
regarding the application or adaptation of the
person's
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XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
products or services for an agency's use.
(D) For purposes of paragraph (A) of this section, the
following agency and legislative liaison activities are
allowable only where they are prior to formal
solicitation of any covered Federal action:
(i) Providing any information not specifically
requested but necessary for an agency to make an
informed decision about initiation of a covered
Federal action;
(ii) Technical discussions regarding the preparation
of a unsolicited proposal prior to its official
submission; and
(iii) Capability presentations by persons seeking
awards from an agency pursuant to the provisions
of the Small Business Act, as amended by Public
Law 95-507 and other subsequent amendments.
(E) Only those activities expressly authorized by paragraph
(i) of this section are allowable under paragraph (i).
(ii) Professional and technical services by Own Employees.
(A) The prohibition on the use of appropriated funds, in
paragraph (1) of this section, does not apply in the
case of a payment of reasonable compensation made to an
officer or employee of a person requesting or receiving
a Federal contract or an extension, continuation,
renewal, amendment, or modification of a Federal
contract if payment is for professional or technical
services rendered directly in the preparation,
submission, or negotiation of any bid, proposal, or
application for that Federal contract or for meeting
requirements
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XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
imposed by or pursuant to law as a condition for
receiving that Federal contract.
(B) For purposes of paragraph (A) of this section,
"professional and technical services" shall be limited
to advice and analysis directly applying any
professional or technical discipline. For example,
drafting of a legal document accompanying a bid or
proposal by a lawyer is allowable. Similarly, technical
advice provided by an engineer on the performance or
operational capability of a piece of equipment rendered
directly in the negotiation of a contract is allowable.
However, communications with the intent to influence
made by a professional (such as a licensed lawyer) or a
technical person (such as a licensed accountant) are
not allowable under this section unless they provide
advice and analysis directly applying their
professional or technical expertise and unless the
advice or analysis is rendered directly and solely in
the preparation, submission or negotiation of a covered
Federal action.
Thus, for example, communications with the intent to
influence made by a lawyer that do not provide legal
advice or analysis directly and solely related to the
legal aspects of his or her client's proposal, but
generally advocate one proposal over another are not
allowable under this section because the lawyer is not
providing professional legal services. Similarly,
communications with the intent to influence made by an
engineer providing an engineering analysis prior to the
preparation or submission of a bid or proposal are not
allowable under this section since the engineer is
providing technical service but not directly in the
preparation, submission or negotiation of a covered
Federal action.
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XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
(C) Requirements imposed by or pursuant to law as a
condition for receiving a covered Federal award include
those required by law or regulation, or reasonably
expected to be required by law or regulation, and any
other requirements in the actual award documents.
(D) Only those services expressly authorized by paragraph
(ii) of this section are allowable under paragraph
(ii).
(iii) Reporting for Own Employees.
No reporting is required with respect to payments of
reasonable compensation made to regularly employed officers
or employees of a person.
(iv) Professional and technical services by Other than Own
Employees.
(A) The prohibition on the use of appropriated funds, in
paragraph (1) of this section, does not apply in the
case of any reasonable payment to a person, other than
an officer or employee of a person requesting or
receiving a covered Federal actions, if the payment is
for professional or technical services rendered
directly in the preparation, submission, or negotiation
of any bid, proposal, or application for that Federal
contract or for meeting requirements imposed by or
pursuant to law as a condition for receiving that
Federal contract.
(B) For purposes of paragraph (A) of this section,
"professional and technical services" shall be limited
to advice and analysis directly applying any
professional or technical discipline. For example,
drafting of a legal document accompanying a bid or
proposal by a lawyer is allowable. Similarly, technical
advice provided by an engineer on the performance or
operational capability of a piece of equipment rendered
directly in the negotiation of a
H-18
SECTION H - SPECIAL CONTRACT REQUIREMENTS
contract is allowable. However, communications with the
intent to influence made by a professional (such as a
licensed lawyer) or a technical person (such as a
licensed accountant) are not allowable under this
section unless they provide advice and analysis
directly applying their professional or technical
expertise and unless the advice or analysis is rendered
directly and solely in the preparation, submission or
negotiation of a covered Federal action. Thus, for
example, communications with the intent to influence
made by a lawyer that do not provide legal advice or
analysis directly and solely related to the legal
aspects of his or her client's proposal, but generally
advocate one proposal over another are not allowable
under this section because the lawyer is not providing
professional legal services. Similarly, communications
with the intent to influence made by an engineer
providing an engineering analysis prior to the
preparation or submission of a bid or proposal are not
allowable under this section since the engineer is
providing technical service but not directly in the
preparation, submission or negotiation of a covered
Federal action.
(C) Requirements imposed by or pursuant to law as a
condition for receiving a covered Federal award include
those required by law or regulation, or reasonably
expected to be required by law or regulation, and any
other requirements in the actual award documents.
(D) Persons other than officers or employees of a person
requesting or receiving a covered Federal action
include consultants and trade associations.
(E) Only those services expressly authorized by paragraph
(iv) of this section are allowable under paragraph
(iv).
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XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
c. Disclosure
(1) Each person who requests or receives from an agency a Federal contract
shall file with that agency a certification, set forth in Section K of
this solicitation, that the person has not made, and will not make,
any payment prohibited by paragraph (b) of this clause.
(2) Each person who requests or receives from an agency a Federal contract
shall file with that agency a disclosure form, Standard Form-LLL,
"Disclosure of Lobbying Activities," if such person has made or has
agreed to make any payment using nonappropriated funds (to include
profits from any covered Federal action), which would be prohibited
under paragraph (b) of this clause if paid for with appropriated
funds.
(3) Each person shall file a disclosure form at the end of each calendar
quarter in which there occurs any event that requires disclosure or
that materially affects the accuracy of the information contained in
any disclosure form previously filed by such person under paragraph
(2) of this section. An event that materially affects the accuracy of
the information reported includes:
(i) A cumulative increase of $25,000 or more in the amount paid or
expected to be paid for influencing or attempting to influence a
covered Federal action; or
(ii) A change in the person(s) or individual(s) influencing or
attempting to influence a covered Federal action; or
(iii) A change in the officer(s), employee(s), or Member(s) contacted
to influence or attempt to influence a covered Federal action.
(4) Any person who requests or receives from a person referred to in
paragraph (1) of this section a subcontract exceeding $100,000 at any
tier under a Federal contract shall file a certification, and a
disclosure form, if required, to the next tier above.
(5) All disclosure forms, but not certifications, shall be forwarded from
tier to tier until received by
X-00
XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
the person referred to in paragraph (1) of this section. That person
shall forward all disclosure forms to the agency.
d. Agreement
In accepting any contract resulting from this solicitation, the person
submitting the offer agrees not to make any payment prohibited by this
clause.
e. Penalties
(1) Any person who makes an expenditure prohibited under paragraph
(b) of this clause shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such
expenditure.
(2) Any person who fails to file or amend the disclosure form to be
filed or amended if required by this clause, shall be subject to
a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
(3) Contractors may rely without liability on the representations
made by their Subcontractors in the certification and disclosure
form.
f. Cost allowability
Nothing in this clause is to be interpreted to make allowable or
reasonable any costs which would be unallowable or unreasonable in
accordance with Part 31 of the Federal Acquisition Regulation.
Conversely, costs made specifically unallowable under any of the
provisions of Part 31 of the Federal Acquisition Regulation.
H.14 Warranty
The Contractor shall furnish, without additional charge to the contract,
maintenance service and all parts for a period of 36 months beginning with the
first date of the successful performance period. The Contractor is relieved of
this warranty obligation in the event Government fault or negligence caused the
damage in question.
All replaced parts during the warranty period shall become the property of the
Contractor.
H-21
SECTION H - SPECIAL CONTRACT REQUIREMENTS
a. Cost of Movement
Prior to the expiration of the warranty period, whenever equipment
shipped for mechanical replacement purposes, the Contractor shall bear
all costs, including but not limited to, costs of packing,
transportation, rigging, drayage, and insurance.
b. Fault of Government
The warranty shall not apply to maintenance required due to the fault
or negligence of the Government.
c. Title
Title to equipment, including special features installed thereon, will
pass to the Government when the purchase price is paid.
H.l5 Safety and health standards
a. The contractor shall be responsible for the safety and health of
individuals as follows:
The Contractor maintains full responsibility and liability for
compliance with all applicable regulations pertaining to the
protection of workers, visitors to the site and persons occupying
adjacent areas. The Contractor holds the Government harmless against
injury resulting from the failure on the Contractor's part, or on the
part of the Contractor's employees or subcontractors to comply with
any applicable safety or health regulation.
b. If during the course of performance under this contract, the
Contractor suspects contact with hazardous or toxic
materials/substances, such as asbestos, polychlorinated biphenyls
(PCBS), explosives, or radioactive materials, as specified in Subpart
H and Z of 29 CFR 1210 and Federal Standard 313. The Contractor shall
immediately inform the Contracting Officer of these
materials/substances. The Contractor shall not disturb suspected
harmful materials/substances but will take responsible measures to
prevent exposure to individuals, pending receipt of direction from the
Contracting Officer. The Contracting Officer will coordinate any
necessary action with the Contracting Officer's Technical
Representative (COTR).
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XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
H.16 DISPUTES
a. This contract is subject to the Contract Disputes Act of 1978 (Public
Law 95-563).
b. Except as provided in the Act, all disputes arising under or relating
to this contract shall be resolved in accordance with this clause.
c. As used herein, "claim" means a written demand or assertion by one of
the parties seeking as a legal right, the payment of money, adjustment
or interpretations of contract terms, or other relief, arising under
or relating to this contract.
A voucher, invoice, or request for payment that is not in dispute when
submitted is not a claim for the purposes of the Act. However, where
such submission is subsequently not acted upon in a reasonable time,
or disputed either as to liability or amount, it may be converted to a
claim pursuant to the Act.
A claim by the Contractor shall be made in writing and submitted to
the Contracting Officer for decision. A claim by the Government
against the Contractor shall be subject to a decision by the.
Contracting Officer.
d. For Contractor claims of more than $50,000, the Contractor shall
submit with the claim a certification that the claim is made in good
faith; the supporting data are accurate and complete to the best of
the Contractor's knowledge and belief and that the amount requested
accurately reflects the contract certification, shall be executed by
the Contractor, if an individual. When the Contractor is not an
individual, the certificate shall be executed by a senior company
official in charge of the Contractor's plant or location involved, or
by an officer or general partner of the Contractor having overall
responsibility for the conduct of the Contractor's affairs.
e. For Contractor claims of $50,000 or less, the Contracting Officer must
render a decision within sixty (6) days or notify the Contractor of
the date when the decision will be made.
f. The Contracting Officer's decision shall be final unless the
Contractor appeals or files a suit as provided in the Act.
X-00
XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
g. The authority of the Contracting Officer under the Act does not extend
to claims or disputes which by statute or regulation other agencies
are expressly authorized to decide.
h. Interest on the amount found due on a Contractor's claim shall be paid
from the date the claim is received by the Contracting Officer until
the date of payment.
i. Except as the parties may otherwise agree, pending final resolution of
a claim by the Contractor arising under the contract, the Contractor
shall proceed diligently with the performance of the contract in
accordance with the Contracting Officer's decision.
H.17 PROCUREMENT AUTHORITY (OCT 90 FIRMR)
This acquisition is being conducted under a specific acquisition delegation of
GSA's exclusive procurement authority for FIP resources. The specific GSA DPA
case number is KMA-93-0372.
(End of provision)
H.18 Certificate of Maintainability
a. At such time as the contract is terminated, expire contractually or
otherwise not extended, or upon request by the contracting officer at
any time, the Contractor shall issue, within five (5) working days, a
"Certificate of Maintainability" for any or all equipment acquired and
maintained under this contract.
b. The certificate shall state that preventive maintenance in accordance
with the specifications of the Original Equipment Manufacturer (OEM)
has been performed and that the equipment is performing in accordance
with the OEM's specifications such that the OEM ( or the OEM's
successor in interest) commits that it would assume maintenance of the
equipment [or the OEM certifies that the equipment is eligible for
maintenance] (including but not limited to repair or inspection
charges) if such maintenance were assumed effective the day after the
Contractor's performance ceases. The Contractor is responsible for
bearing all costs associated with obtaining such certification at no
separate charge to the Government.
c. Should the Contractor fail to issue the required Certificate of
Maintainability in accordance with this clause, or should any
equipment fail to perform in
X-00
XXXXXXX X - SPECIAL CONTRACT REQUIREMENTS
accordance with the certification, the Contractor shall be liable to
the Government for any reasonable costs incurred by the Government for
the purpose of bringing the equipment up to the required maintainable
level.
d. If equipment is acquired under this contract, without maintenance of
such equipment being concurrently acquired under the contract, the
Contractor shall issue a Certificate of Maintainability for such
equipment within five (5) working days after it receives notice of
award of the contract. The certificate shall state that the equipment
is in such condition that the OEM (or the OEM's successor in interest)
commits that it would assume maintenance of the equipment [or the OEM
certifies that the equipment is eligible for maintenance]. All charges
required to obtain the requisite performance of the equipment up to
the later of the time the equipment is accepted by the Government of
the warranty expires, shall be borne by the Contractor. The fact that
the equipment may have been acquired with a warranty does not relieve
the contractor of its obligations under this subparagraph.
H.19 Spare Parts
The contractor shall provide spare parts to the Government, at the option of the
Government, to allow the Government to maintain the equipment delivered under
this contract. Spare parts will be ordered as needed. Spare parts will be
shipped by the Contractor in accordance with the delivery requirements specified
in Section F.2. Parts identified by the Contractor as repairable shall be
returned to the Contractor upon failure and will become the property of the
Contractor.
H.20 Risk of Loss or Damage
In the case of purchased equipment, the Government is relived of all risks of
loss or damage to the equipment , up to and including the day prior to the first
day of a successful performance period, except for: (i) loss or damage caused by
war, insurrection, civil strife, rebellion, weapons of war; or (ii) negligence
on the part of the Government or its agents, provided, however, that the
Government shall be relieved of the liability for such risks or damage due to
negligence if any commercial customer of the Contractor is relived of such
liability under like circumstances. If the Government is liable for loss or
damage of equipment, the Contractor shall have the option to restoration at the
Contractor's then current prices, terms, and conditions. If the contractor
elects not to restore the equipment, the Government may, at its own expense,
restore the equipment to its previous condition. If,
H-25
SECTION H - SPECIAL CONTRACT REQUIREMENTS
however, equipment is lost or damaged beyond repair, the Government shall pay
the Contractor the same price for the equipment as the Government would have
paid if it had purchased the equipment on the day prior to the loss or damage
under the provisions of this contract. This clause shall govern risk of lost or
damage, notwithstanding any other provisions of this contract relating to title,
payment, or ownership.
H-26
SECTION I - CONTRACT CLAUSES
I.1 52.252-2 Clauses Incorporated by Reference. (JUN 1988)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the Contracting
Officer will make their full text available.
52.202-1 Definitions SEP 1991
52.203-1 Officials Not to Benefit APR 1984
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees APR 1984
52.203-6 Restrictions on Subcontractor Sales JUL 1985
to the Government
52.203-7 Anti-Kickback Procedures OCT 1988
52.203-9 Requirement for Certificate of NOV 1990
Procurement Integrity - Modification
52.203-10 Price or Fee Adjustment for Illegal SEP 1990
or Improper Activity
52.204-3 Taxpayer Identification SEP 1992
52.215-1 Examination of Records by FEB 1993
Comptroller General
52.215-26 Integrity of Unit Prices APR 1991
52.215-32 Certification of Commercial Pricing AUG 1991
for Parts or Components
52.215-33 Order of Precedence JAN 1986
52.215-34 Evaluation of Offers for Multiple MAR 1990
Awards
52.217-8 Option to Extend Services AUG 1989
52.219-6 Notice ot Total Small Business APR 1984
Set-aside
I-1
SECTION I - CONTRACT CLAUSES
52.219-13 Utilization of Women-Owned Small AUG 1986
Bus messes
52.220-3 Utilization of Labor Surplus Area APR 1984
Concerns
52.220-4 Labor Surplus Area Subcontracting APR 1984
Program
52.222-1 Notice to the Government of Labor APR 1984
Disputes
52.222-3 Convict Labor APR 1984
52.222-18 Notification of Employee Rights MAY 1992
Concerning Payment of Union Dues or
Fees
52.222-20 Xxxxx-Xxxxxx Public Contracts Act APR 1984
52.222-26 Equal Opportunity APR 1984
52.222-28 Equal Opportunity Preaward APR 1984
Clearance of Subcontracts
52.222-35 Affirmative Action for Special APR 1984
Disabled and Vietnam Era Veterans
52.222-36 Affirmative Action for Handicapped APR 1984
Workers
52.222-37 Employment Reports on Special JAN 1988
Disabled Veterans and Veterans of
the Vietnam Era
52.223-2 Clean Air and Water APR 1984
52.223-6 Drug-Free Workplace JUL 1990
52.224-1 Privacy Act Notification APR 1984
52.224-2 Privacy Act APR 1984
52.225-3 Buy American Act-Supplies JAN 1991
52.225-7 Balance of Payments Program APR 1984
52.225-9 Buy American Act -- Trade MAY 1994
Agreement Act -- Balance of
Payments Program
1-2
SECTION I - CONTRACT CLAUSES
52.227-1 Authorization and Consent APR 1984
52.227-2 Notice and Assistance Regarding APR 1984
Patent and Copyright Infringement
52.227-3 Patent Indemnity APR 1984
52.227-14 Rights in Data - General JUN 1987
52.227-19 Comercial Computer Software JUN 1987
Restricted Rights
52.228-5 Insurance - Work on a Government SEP 1989
Installation
52.229-3 Federal, State, and Local Taxes JAN 1991
52.229-5 Taxes - Contracts Performed in U.S. APR 1984
Possessions or Puerto Rico
52.232-1 Payments APR 1984
52.232-8 Discounts for Prompt Payment APR 1989
52.232-9 Limitation on Withholding of APR 1984
Payments
52.232-11 Extras APR 1984
52.232-17 Interest JAN 1991
52.232-18 Availability of Funds APR 1984
52.232-19 Availability of Funds APR 1984
for the Next Fiscal Year
52.232-23 Assignment of Claims JAN 1986
52.232-25 Prompt Payment MAR 1994
52.232-28 Electronic Funds Transfer Payment
Methods APR 1989
52.233-1 Disputes MAR 1994
52.233-3 Protest After Award AUG 1989
52.237-3 Continuity of Services JAN 1991
1-3
SECTION I - CONTRACT CLAUSES
52.242-13 Bankruptcy APR 1991
52.243-1 Changes - Fixed-Price AUG 1987
52.244-1 Subcontracts (Fixed-Price APR 1991
Contracts)
52.244-5 Competition in Subcontracting APR 1984
52.249-2 Termination for Convenience of the APR 1984
Government (Fixed-Price)
52.249-8 Default (Fixed-Price Supply and APR 1984
Service)
1.2 Department of Health and Human Services Acquisition Regulations (HHSAR)
Incorporated by Reference (352.252-20)
Clauses No. Title and Date
352.202-1 Definitions APR 1984
352.215-12 Restriction of Disclosure and Use APR 1984
of Data
352.224-70 Confidentiality of Information APR 1984
352.232-9 Withholding of Contract Payments APR 1984
352.249-14 Excusable Delays APR 1984
352.270-1 Accessibility of Meetings, Conferences
and Seminars to Persons with
Disabilities APR 1984
352.270-4 Pricing of Adjustments APR 1984
352.270-7 Paperwork Reduction Act APR 1984
1.3 FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATION CLAUSES
Clauses No. Title and Date
201-39.5202-6 Warranty Exclusion and Limitation of OCT 1990
Damages
201-39.5202-5 Privacy or Security Safeguards OCT 1990
1-4
SECTION I - CONTRACT CLAUSES
1.4 FAR 52.216-18, "ORDERING" (APR 1984)
(a) Any supplies and services to be furnished under this contract shall be
ordered by issuance of delivery orders by the individuals or
activities designated in the Schedule. Such orders may be issued from
date of contract award through 12 months. If options are exercised,
orders may be issued for two additional one year periods.
(b) All delivery orders are subject to the terms and conditions of this
contract. In the event of conflict between a delivery order and this
contract, the contract shall control.
(c) If mailed, a delivery order is considered "issued" when the Government
deposits the order in the mail. Orders may be issued orally or by
written telecommunications only if authorized in the Schedule.
1.5 FAR 52.216-19 "DELIVERY-ORDER LIMITATIONS" (APR 1984)
(a) Minimum order. When the Government requires supplies or services
covered by this contract in an amount of less than $50.00, the
Government is not obligated to purchase or lease, nor is the
Contractor obligated to furnish, those supplies or services under the
contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of 2000 workstations; or
(2) Any order for a combination of item in excess of 2000
workstations plus $3,907,111; or
(3) A series of orders from the same ordering office within 30 days
that together call for quantities exceeding the limitation in
subparagraph (1) or (2) above.
(c) If this is a requirements contract (i.e., includes the Requirements
clause at subsection 52.216-21 of the Federal Acquisition Regulation
(FAR), the Government is not required to order a part of any one
requirement from the Contractor if that requirement exceeds the
maximum-order limitation in paragraph (b) above.
1-5
SECTION I - CONTRACT CLAUSES
1.6 FAR 52.216-22 INDEFINITE QUANTITY (APR 1984)
(a) This is an indefinite quantity contract for the supplies or services
specified, and effective for the period stated, in the Schedule. The
quantities of supplies and services specified in the Schedule are
estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders
issued in accordance with the Ordering clause. The Contractor shall
furnish to the Government, when and if ordered, the supplies or
services specified in the Schedule up to and including the quantity
designated in the Schedule as the "maximum." The Government shall
order at least the quantity of supplies or services designated in the
Schedule as the "minimum."
(c) Except for any limitations on quantities in the Delivery-Order
Limitations clause or in the Schedule, there is no limit on the number
of orders that may be issues.
(d) Any order issued during the effective period of this contract and not
completed within that period shall be completed by the Contractor
within the time specified in the order. The contract shall govern the
Contractor's and Government's rights and obligations with respect to
that order to the same extent as if the order were completed during
the contract's effective period; provided, that the Contractor shall
not be required to make any deliveries under this contract after 12
months or if options are exercised, after 36 months.
1.7 CONTRACT OPTIONS TO EXTEND OR INCREASE QUANTITY
1.7.1 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 1989)
(a) The Government may extend the term of this contract by written notice
to the Contractor upon completion of the contract period of
performance; provided, that the Government shall give the Contractor a
preliminary written notice of its intent to extend at least 60 days
before the contract expires. The preliminary notice does not commit
the Government to an extension.
(b) If the Government exercises this option, the extended contract shall
be considered to include this option provision.
1-6
SECTION I - CONTRACT CLAUSES
(c) The total duration of this contract, including the exercise of any
options under this clause, shall not exceed 36 months.
1.7.2 Optional Quantity For Employee Purchases
The Government may require the delivery of the Employee Purchases,
identified in the Schedule as an option item, at the prices stated in the
Schedule. The Contracting Officer may exercise the option by written notice
to the Contractor at any time during the contract period of performance.
Delivery of added items shall continue at the same rate that like items are
called for under the contract, unless the parties otherwise agree.
1-7
