ADMINISTRATION AGREEMENT
Exhibit 2(k)(1)(i)
AGREEMENT dated as of the 25th day of August, 2010 by and between X.X. Xxxxxx Access
Multi-Strategy Fund L.L.C. (referred to herein as the “Trust”) on behalf of itself and each for the
Funds defined below, each having its principal place of business at 000 Xxxx Xxxxxx, Xxx Xxxx, Xxx
Xxxx 00000, and JPMorgan Funds Management, Inc. (“Administrator”), a Delaware corporation having
its principal place of business at 0000 Xxxxxxx Xxxxxxx, Xxxxxxxx, Xxxx 00000.
WHEREAS, the Trust is an closed-end, management investment company registered with the
Securities and Exchange Commission (“Commission”) under the Investment Company Act of 1940, as
amended (“1940 Act”); and
WHEREAS, the Trust desires to retain the Administrator to furnish administrative services to
its series (“Funds”); and
NOW, THEREFORE, in consideration of the mutual promises and covenants herein set forth, the
parties agree as follows:
ARTICLE 1. Retention of the Administrator. The Trust hereby retains the Administrator
to act as the administrator of the Funds and to furnish the Funds with the administrative services
as set forth in Article 2 below. The Administrator hereby accepts such employment to perform the
duties set forth below. The Administrator shall, for all purposes herein, be deemed to be an
independent contractor and, unless otherwise expressly provided or authorized, shall have no
authority to act for or represent the Trust in any way and shall not be deemed an agent of the
Trust.
ARTICLE 2. Administrative Services. Subject to the direction and control of the Board
of Trustees (or Directors) of the Trust (“Trustees”), the Administrator shall perform or supervise
the performance by others of administrative services in connection with the operations of the
Funds.
Without limiting the generality of the foregoing, the Administrator shall:
a. | Provide all necessary office facilities (which may be in the offices of the Administrator or an affiliate), equipment, and personnel for handling the affairs of the Funds; | ||
b. | Subject to supervision by counsel to the Trust, prepare amendments to, file, and maintain the Trust’s governing documents, including the Declaration of Trust (or charter as the case may be), the Bylaws, and minutes of meetings of shareholders; | ||
c. | Provide individuals reasonably acceptable to the Trust’s Trustees to serve as officers of the Trust, who will be responsible for the management of certain of the Trust’s affairs as determined by the Trust’s Trustees; | ||
d. | Prepare agenda and prepare and compile board materials for all Trustee meetings and review, file, and maintain minutes of meetings of Trustees; | ||
e. | Provide appropriate personnel for Board of Trustees meetings; | ||
f. | Subject to supervision by counsel to the Trust, prepare, review and file the Trust’s Registration Statement (on Form N-1A, Form N-14, Form N-2 or any replacements therefor), periodic supplements to the Registration Statement, proxy materials and other filings with the Commission; | ||
g. | Subject to supervision by counsel to the Trust, prepare and file, or supervise the preparation and filing of, Form N-CSR and Form N-Q and provide any sub-certifications which may reasonably be requested by the Trust’s Principal Executive Officer or Principal Financial Officer in connection with the required certification of those filings and coordinate receipt of similar sub-certifications from other service providers that provide information to be included in such filings; |
h. | Prepare and file, or supervise the preparation and filing of, all necessary Blue Sky filings; | ||
i. | Prepare and file, or supervise the preparation and filing of, annual Form N-PX; | ||
j. | Arrange for and coordinate the layout and printing of prospectuses, statements of additional information, semi-annual and annual reports to shareholders, and proxy materials; | ||
k. | Prepare, with the assistance of the Fund’s investment adviser, and sub-adviser, as applicable, communications to shareholders; | ||
l. | Coordinate the mailing of prospectuses, notices, proxy statements, proxies, semi-annual and annual reports to shareholders, and other reports to Trust shareholders, and supervise and facilitate the proxy solicitation process for all shareholder meetings, including the tabulation of shareholder votes; | ||
m. | Prepare for and conduct shareholder meetings, if necessary; | ||
n. | Assist with the design, development, and operation of Funds for the Trust, including new classes, investment objectives, policies and structure; | ||
o. | Prepare semi-annual and annual financial statements; | ||
p. | Prepare and file periodic reports to shareholders and the Commission on Form N-SAR or any replacement forms therefor; | ||
q. | Prepare and file Notices to the Commission required pursuant to Rule 24f-2 of the 1940 Act; | ||
r. | Compile data for, assist the Trust or its designee in the preparation of, and file, all of the Funds’ federal and state tax returns and required tax filings other than those required to be made by the Trust’s custodian and transfer agent; | ||
s. | Prepare and distribute year-end shareholder tax information letters and Forms 1099-MISC for trustee fees and vendor payments; | ||
t. | Identify and track book-tax differences; | ||
u. | Prepare quarterly tax compliance checklist for use by Fund managers; | ||
v. | Calculate declaration of income/capital gain distributions in compliance with income/excise tax distribution requirements and ensure that such distributions are not “preferential” under the Internal Revenue Code; | ||
w. | Review reports produced by, and the operations and performance of, the various organizations providing services to the Trust or any Fund of the Trust, including, without limitation, the Trust’s investment adviser, custodian, sub-adviser, fund accountant, shareholder servicing agent, transfer agent, outside legal counsel, independent public accountants, and other entities providing services to the Trust, and at the request of the Trustees, report to the Trustees on the performance of such organizations; | ||
x. | Prepare, negotiate, and administer contracts on behalf of the Trust with, among others, the Trust’s investment adviser, custodian, fund accountant, shareholder servicing agent, and transfer agent and oversee expense disbursement and any service provider conversions; | ||
y. | Calculate contractual Trust expenses and control all disbursements for the Trust, and as appropriate compute the Trust’s yields, total return, expense. ratios, portfolio turnover rate and, if required, portfolio average dollar weighted maturity; | ||
z. | Prepare annual Trust expense budget and monthly accrual analyses, perform various expense savings analysis and expense benchmarking analysis; | ||
aa. | Prepare expense authorizations and review or prepare for management review all invoices for Trust expenses; | ||
bb. | Calculate performance data of the Funds for dissemination to information service providers covering the investment company industry; | ||
cc. | Review marketing material to verify that Fund information is accurate; |
dd. | Prepare and file proofs of claims in connection with Class Action notices; | ||
ee. | Monitor the Trust’s compliance with the Internal Revenue Code of 1986, as amended, and the regulations promulgated thereunder, so as to enable the Trust to maintain its status as a “regulated investment company;” | ||
ff. | Monitor the Trust’s compliance with all applicable federal securities and other regulatory requirements; | ||
gg. | Monitor the Trust’s compliance with its registration statement; | ||
hh. | Obtain and keep in effect fidelity bonds and directors and officers/errors and omissions insurance policies for the Trust in accordance with the requirements of Rules 17g-1 and 17d-1(d)(7) under the 1940 Act as such bonds and policies are approved by the Trust’s Trustees; | ||
ii. | Provide information and assistance with inspections by the Commission; | ||
jj. | Coordinate annual audit activities, including providing information and assistance with respect to audits conducted by the Trust’s independent auditors; | ||
kk. | Compile and summarize periodic Rule 2a-7 money market funds’ analysis for Board of Trustee review; assist management with the administration of the trustees’ deferred compensation plans, if any; | ||
ll. | Design, implement and maintain a disaster recovery program for the Trust’s records; | ||
mm. | Assist the Trust’s Chief Compliance Officer with issues regarding the Trust’s compliance program (as approved by the Board of Trustees of the Trust in accordance with Rule 38a-1 under the 0000 Xxx) as reasonably requested; | ||
nn. | Administer the implementation and required distribution of the Privacy Policy of the Trust as required under Regulation S-P; and | ||
oo. | Perform all administrative services and functions of the Trust and each Fund to the extent administrative services and functions are not provided to the Trust or such Fund pursuant to the Trust’s or such Fund’s investment advisory agreement, custodian agreement, fund accounting agreement, shareholder servicing agreement, and transfer agent agreement. |
The Administrator shall perform such other administrative services for the Trust that are
mutually agreed upon by the parties from time to time.
ARTICLE 3. Additional Services; Delegation. The Administrator may provide additional
reports and services upon the request of the Trust or a Fund’s investment adviser, which may result
in an additional charge, the amount of which shall be agreed upon between the parties. The
Administrator may delegate some or all of its responsibilities under this Agreement, as provided in
Article 9.
ARTICLE 4. Allocation of Charges and Expenses.
(A) The Administrator. The Administrator shall furnish at its own expense the
executive, supervisory and clerical personnel necessary to perform its obligations under this
Agreement. The Administrator shall also provide the items which it is obligated to provide under
this Agreement, and shall pay all compensation, if any, of officers of the Trust as well as all
Trustees of the Trust who are officers or employees of the Administrator or any affiliated company
of the Administrator; provided, however, that unless otherwise specifically provided, the
Administrator shall not be obligated to pay the compensation of any employee of the Trust retained
by the Trustees of the Trust to perform services on behalf of the Trust and provided further that
the parties may in the future mutually agree that the Trust may pay all or a portion of the
compensation of the Trust’s Chief Compliance Officer.
(B) The Trust. The Trust assumes and shall pay or cause to be paid all other expenses
of the Trust not otherwise allocated herein, including, without limitation, organization costs,
taxes, fees and expenses for legal and auditing services, fees and expenses of pricing services,
transfer agency fees and expenses, the expenses of preparing (including typesetting), printing and
mailing reports, prospectuses, statements of additional information, proxy solicitation material
and notices to existing shareholders, all expenses
incurred in connection with issuing and redeeming shares, the cost of custodial services, the
cost of initial and ongoing registration of the shares under Federal and state securities laws,
fees and out-of-pocket expenses of Trustees who are not officers or employees of the Administrator,
the Distributor, or the Investment Adviser to the Trust or any affiliated company of the
Administrator, the Distributor, or the Investment Adviser, insurance, interest, brokerage costs,
litigation and other extraordinary or nonrecurring expenses, and all fees and charges of investment
advisers to the Trust.
ARTICLE 5. Compensation of the Administrator.
(A) Administration Fee. In consideration of the services rendered, the facilities
furnished and the expenses assumed by the Administrator pursuant to this Agreement, the Trust shall
pay the Administrator compensation at an annual rate specified in Schedule A attached hereto. Such
compensation shall be calculated and accrued daily, and paid to the Administrator on the first
business day of each month, or at such time(s) as the Administrator shall request and the parties
hereto shall agree. The Trust shall also reimburse the Administrator for its reasonable
out-of-pocket expenses, including the travel and lodging expenses incurred by officers and
employees of the Administrator in connection with attendance at Trustee meetings. If this Agreement
terminates before the last day of a month, the Administrator’s compensation for that part of the
month in which this Agreement is in effect shall be prorated according to the proportion which such
period bears to the full monthly period and shall be payable upon the date of termination of this
Agreement.
For the purpose of determining fees payable to the Administrator, the value of net assets of a
particular Fund shall be computed in the manner described in the Trust’s registration statement for
the computation of the Trust’s net assets in connection with the determination of the net asset
value of the Trust’s shares.
(B) Survival of Compensation Rights. All rights of compensation under this Agreement
for services performed as of the termination date shall survive the termination of this Agreement.
ARTICLE 6. Limitation of Liability of the Administrator. The duties of the
Administrator shall be confined to those expressly set forth herein, and no implied duties are
assumed by or may be asserted against the Administrator hereunder. The Administrator shall not be
liable for any error of judgment or mistake of law or for any loss arising out of any act or
omission in carrying out its duties hereunder, except a loss resulting from willful misfeasance,
bad faith or negligence in the performance of its duties, or by reason of reckless disregard of its
obligations and duties hereunder, except as may otherwise be provided under provisions of
applicable law which cannot be waived or modified hereby. Any person, even though also an employee,
or agent of the Administrator, who may be or become an officer, Trustee, employee or agent of the
Trust or the Funds shall be deemed, when rendering services to the Trust or the Funds, or acting on
any business of that party, to be rendering such services to or acting solely for that party and
not as a partner, employee, or agent or one under the control or direction of the Administrator
even though paid by it.
So long as the Administrator acts in good faith and with due diligence and without negligence,
the Trust assumes full responsibility and shall indemnify the Administrator, its employees, agents,
directors, officers and nominees and hold them harmless from and against any and all actions, suits
and claims, whether groundless or otherwise, and from and against any and all losses, damages,
costs, charges, reasonable counsel fees and disbursements, payments, expenses and liabilities
(including reasonable investigation expenses) arising directly or indirectly out of the
Administrator’s actions taken or non-actions with respect to the performance of services hereunder.
The indemnity and defense provisions set forth herein shall indefinitely survive the termination of
this Agreement.
The rights hereunder shall include the right to reasonable advances of defense expenses in the
event of any pending or threatened litigation with respect to which indemnification hereunder may
ultimately be merited. In order that the indemnification provision contained herein shall apply,
however, it is understood that if in any case the Trust may be asked to indemnify or hold the
Administrator harmless, the Trust shall be fully and promptly advised of all pertinent facts
concerning the situation in question, and it is further understood that the Administrator will use
all reasonable care to identify and notify the Trust promptly
concerning any situation which presents or appears likely to present the probability of such a
claim for indemnification against the Trust, but failure to do so in good faith shall not affect
the rights hereunder.
The Trust shall be entitled to participate at its own expense or, if it so elects, to assume
the defense of any suit brought to enforce any claims subject to this indemnity provision. If the
Trust elects to assume the defense of any such claim, the defense shall be conducted by counsel
chosen by the Trust and satisfactory to the Administrator, whose approval shall not be unreasonably
withheld. In the event that the Trust elects to assume the defense of any suit and retain counsel,
the Administrator shall bear the fees and expenses of any additional counsel retained by it. If the
Trust does not elect to assume the defense of a suit, it will reimburse the Administrator for the
reasonable fees and expenses of any counsel retained by the Administrator.
The Administrator may apply to the Trust at any time for instructions and may consult counsel
for the Trust or its own counsel and with accountants and other experts with respect to any matter
arising in connection with the Administrator’s duties, and the Administrator shall not be liable or
accountable for any action taken or omitted by it in good faith in accordance with such instruction
or with the opinion of such counsel, accountants or other experts.
The Administrator shall be protected in acting upon any document which it reasonably believes
to be genuine and to have been signed or presented by the proper person or persons. The
Administrator will not be held to have notice of any change of authority of any officers, employees
or agents of the Trust until receipt of written notice thereof from the Trust.
ARTICLE 7. Activities of the Administrator. The services of the Administrator rendered
to the Trust are not to be deemed to be exclusive. The Administrator is free to render such
services to others and to have other businesses and interests. It is understood that trustees,
officers, employees and shareholders of the Trust are or may be or become interested in the
Administrator, as officers, employees or otherwise and that partners, officers and employees of the
Administrator and its counsel are or may be or become similarly interested in the Trust, and that
the Administrator may be or become interested in the Trust as an owner of Trust shares or
otherwise.
ARTICLE 8. Term. This Agreement shall become effective August 25, 2010 and, unless
sooner terminated as provided herein, shall continue until August 25, 2011. Thereafter, if not
terminated, this Agreement shall continue automatically for successive one year terms, provided
that such continuance is specifically approved at least annually by the vote of a majority of those
members of the Trust’s Board of Trustees who are not parties to this Agreement or interested
persons of any such party. This Agreement may be terminated without penalty, on not less than 60
days prior written notice, by the Trust’s Board of Trustees or by the Administrator. The
termination of this Agreement with respect to one Fund or Trust shall not result in the termination
of this Agreement with respect to any other Fund or Trust.
ARTICLE 9. Assignment. This Agreement shall not be assigned by either party without
the written consent of the other party; provided, however, that the Administrator may, at its
expense, subcontract with any entity or person concerning the provision of the services
contemplated hereunder. The Administrator shall not, however, be relieved of any of its obligations
under this Agreement by the appointment of such subcontractor and provided further, that the
Administrator shall be responsible, to the extent provided in Article 6 hereof, for all
acts of such subcontractor as if such acts were its own. This Agreement shall be binding upon, and
shall inure to the benefit of, the parties hereto and their respective successors and permitted
assigns.
ARTICLE 10. Amendments. This Agreement may be amended by the parties hereto only
if such amendment is specifically approved (i) by the vote of a majority of the Trustees of the
Trust, and (ii) by the vote of a majority of the Trustees of the Trust who are not parties to this
Agreement or interested persons of any such party or its affiliates.
For special cases, the parties hereto may amend such procedures set forth herein as may be
appropriate or practical under the circumstances, and the Administrator may conclusively assume
that any special procedure which has been approved by the Trust does not conflict with or violate
any requirements
of its Declaration of Trust or then-current prospectuses, or any rule, regulation or
requirement of any regulatory body.
ARTICLE 11. Certain Records. The Administrator shall maintain customary records in
connection with its duties as specified in this Agreement. Any records required to be maintained
and preserved pursuant to Rules 31a-1 and 31a-2 under the 1940 Act which are prepared or maintained
by the Administrator on behalf of the Trust shall be prepared and maintained at the expense of the
Administrator, but shall be the property of the Trust and will be made available to or surrendered
promptly to the Trust on request.
In case of any request or demand for the inspection of such records by another party, the
Administrator shall notify the Trust and follow the Trust’s instructions as to permitting or
refusing such inspection; provided that the Administrator may exhibit such records to any person in
any case where it is advised by its counsel that it may be held liable for failure to do so.
ARTICLE 12. Compliance with Rule 38a-1. The Administrator shall maintain policies and
procedures that are reasonably designed to prevent violations of the federal securities laws, and
shall employ personnel to administer the policies and procedures who have the same requisite level
of skill and competence required to effectively discharge its responsibilities. The Administrator
shall also provide the Trust’s chief compliance officer with periodic reports regarding its
compliance with the federal securities laws, and shall promptly provide special reports in the
event of any material violation of the federal securities laws.
ARTICLE 13. Definitions of Certain Terms. The term “interested person,” when used in
this Agreement, shall have the respective meanings specified in the 1940 Act and the rules and
regulations thereunder, subject to such exemptions as may be granted by the Commission.
ARTICLE 14. Notice. Any notice required or permitted to be given by either party to
the other shall be deemed sufficient if delivered to the other party at the following address: 0000
Xxxxxxx Xxxxxxx, Xxxxxxxx, Xxxx 00000, or at such other address as a party may from time to time
specify in writing to the other party pursuant to this Section.
ARTICLE 15. Governing Law; Limitation of Liability of the Trustees and Shareholders.
This Agreement shall be construed and the provisions hereof interpreted under and in accordance
with the laws of the State of Delaware. The obligations of the Trust (or particular series or class
thereof) entered into in the name or on behalf thereof by any Trustee, representative or agent of
the Trust (or particular series or class thereof) are made not individually, but in such
capacities, and are not binding upon any Trustee, shareholder, representative or agent of the Trust
(or particular series or class thereof) personally, but bind only the assets of the Trust (or
particular series or class thereof), and all persons dealing with any series and/or class of shares
of the Trust must look solely to the assets of the Trust belonging to such series and/or class for
the enforcement of any claims against the Trust (or particular series or class thereof).
The execution and delivery of this Agreement have been authorized by the Trustees, and
this Agreement has been signed and delivered by an authorized officer of the Trust, acting as such,
and neither such authorization by the Trustees nor such execution and delivery by such officer
shall be deemed to have been made by any of them individually or to impose any liability on any of
them personally, but shall bind only the trust property of the Trust (or particular series or class
thereof) as provided in the Trust’s charter.
ARTICLE 16. Use of Confidential Information. Notwithstanding anything in this
Agreement to the contrary:
The Administrator will keep confidential and will not use or disclose to any other party
(including, but not limited to, affiliates of the Administrator) any Customer Information (as
defined below), except as authorized in writing by the Trust or as appropriate in connection with
performing this Agreement and subject to any conditions set forth elsewhere in the Agreement.
The Administrator will maintain appropriate physical, electronic and procedural safeguards to
store, dispose of (if applicable) and secure Customer Information to protect it from unauthorized
access, use,
disclosure, alteration, loss and destruction. The safeguards used by the Administrator to
protect Customer Information will be no less than those used by the Administrator to protect its
own confidential information. In addition, the Administrator will comply with any other security
safeguards required by this Agreement.
The Administrator will control access to Customer Information and, except as required by law
or as otherwise may be specifically permitted by this Agreement, permit access only to individuals
who need access in connection with performing this Agreement and will cause such individuals to
maintain the confidentiality of Customer Information.
Except as necessary to conform to any record retention requirements imposed by this Agreement,
the Company will, upon termination of this Agreement or the Trust’s earlier request, return to the
Trust all Customer Information or destroy it, as specified by the Trust. The Administrator will
provide to the Trust a destruction certificate if so required.
As between the Trust and the Administrator, Customer Information and all applicable
intellectual property rights embodied in the Customer Information shall remain the property of the
Trust.
The Administrator acknowledges that it has received and reviewed a copy of the Trust’s privacy
policy applicable to Customer Information and it agrees that it will not act in a manner that is
inconsistent with such policy.
Without limiting the foregoing, the Administrator shall not directly or through an affiliate,
disclose any Customer Information, including account numbers, access numbers, or access codes for
an account for use in telemarketing, direct mail marketing, or marketing through electronic mail,
except as permitted by this Agreement, the Privacy Policy of the Trusts, and as permitted in
Section 248.12 of Regulation S-P.
The term “Customer Information” as used in this Article means information, in any form,
provided to the Administrator by on or behalf of the Trust that uniquely identifies in any way a
current, former or prospective Trust customer. Customer Information includes, but is not limited
to, copies of such information or materials derived from such information.
ARTICLE 17. Counterparts. This Agreement may be executed by the parties on any
number of counterparts, and all of said counterparts taken together shall be deemed to constitute
one and the same instrument.
[SIGNATURE PAGES FOLLOW]
IN WITNESS WHEREOF, the parties hereto have executed and delivered this Agreement as of
the day and year first above written.
X.X. Xxxxxx Access Multi-Strategy Fund L.L.C. |
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By: | ||||
Title: |
Accepted by:
JPMORGAN FUNDS MANAGEMENT, INC. |
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By: | ||||
Title: | ||||
SCHEDULE A
TO THE ADMINISTRATION AGREEMENT
The Administrator receives a pro-rata portion of the following annual fee on behalf of each Fund
for administrative services: 0.15% of the average daily net.