VARIAN MEDICAL SYSTEMS, INC. SECOND AMENDED AND RESTATED NON-EMPLOYEE DIRECTOR NONQUALIFIED STOCK OPTION AGREEMENT
Exhibit
99.1
VARIAN
MEDICAL SYSTEMS, INC.
SECOND
AMENDED AND RESTATED
2005
OMNIBUS STOCK PLAN
NON-EMPLOYEE
DIRECTOR
Varian
Medical Systems, Inc. (the “Company”) hereby grants you, «FNAME» «LNAME» (the
“Director”), a nonqualified stock option under the Company’s Second Amended and
Restated 2005 Omnibus Stock Plan (the “Plan”), to purchase shares of common
stock of the Company (“Shares”)*. The date of this Agreement is
«GrantDate» (the “Grant Date”)*. In general, the latest date this
option will expire is «ExpirationDate» (the “Expiration Date”) as stated on the
Grant Summary*. However, as provided in the attached Non-Employee
Director, Terms and Conditions of Nonqualified Stock Option (“Appendix A”), this
option may expire earlier than the Expiration Date. Subject to the
provisions of Appendix A and of the Plan, the principal features of this
option are as follows:
Maximum Number of Shares
Purchasable with this Option:
|
«Shares» |
Purchase Price per share:
|
$«GrantPrice»
|
|
Scheduled Vesting Date:
|
Number of Shares**:
|
|||
«GrantDate»
|
«Shares»
|
|||
*See
“Grant Summary” page on the service provider web-site.
**Shares
vest in whole share increments; fractions of shares vest only when they
equal whole share increments.
|
||||
Event
Triggering
Termination of Option:
|
Maximum
Time to Exercise
After Triggering
Event***:
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|||
Termination
of Service due to Disability
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3
years
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|||
Termination
of Service due to Retirement
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3
years
|
|||
Termination
of Service due to death
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3
years
|
|||
Termination
of Service due to completion of term
as Director
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3
years
|
|||
All
other Terminations of Service
|
3
months
|
|||
***However,
in no event may this option be exercised after the Expiration Date (except in
certain cases of the death of the Director).
Your acceptance online at the service
provider web-site or, when provided, your signature on a copy of this
Nonqualified Stock Option Agreement, indicates your agreement and understanding
that this option is subject to all of the terms and conditions contained in
Appendix A and the Plan. For example, important additional
information on vesting and termination of this option is contained in Paragraphs
4 through 6 of Appendix A. ACCORDINGLY, PLEASE BE SURE TO READ
ALL OF APPENDIX A AND THE PLAN, WHICH CONTAIN THE SPECIFIC TERMS AND
CONDITIONS OF THIS OPTION. YOU CAN REQUEST A COPY OF THE PLAN BY CONTACTING THE
CORPORATE HUMAN RESOURCES OFFICE IN PALO ALTO,
CALIFORNIA.
APPENDIX
A
Non-Employee
Director
TERMS AND
CONDITIONS OF NONQUALIFIED STOCK OPTION
1. Grant of
Option. The Company hereby grants to the Director under the
Plan, as a separate incentive in connection with his or her service and not in
lieu of any other compensation for his or her services, a nonqualified stock
option to purchase, on the terms and conditions set forth in this Agreement and
the Plan, all or any part of an aggregate of Shares Granted as specified on the
“Grant Summary” page of the service provider web-site. This option is
not intended to qualify as an “incentive stock option” under Section 422 of the
Internal Revenue Code of 1986, as amended.
2. Exercise
Price. The purchase price per Share for this option (the
“Exercise Price”) shall be the Xxxxx Xxxxx in USD as specified on the “Summary
of Grant Award” page of the service provider web-site, which is the Fair Market
Value of a Share on the Grant Date.
3. Number of
Shares. The number and class of Shares specified in
Paragraph 1 above, and/or the Exercise Price, are subject to adjustment by
the Board of Directors of the Company (the “Board”) in the event of any merger,
reorganization, consolidation, recapitalization, separation, liquidation, stock
dividend, split-up, Share combination or other change in the corporate structure
of the Company affecting the Shares.
4. Vesting
Schedule. The right to exercise this option is scheduled to
vest fully as of the Grant Date.
5. Expiration of
Option. In the event of the Director’s Termination of Service
for any reason other than Disability, Retirement, completion of term as a
Director or death, the Director may, within three (3) months after the date of
such Termination, or prior to the Expiration Date, whichever shall first occur,
exercise this option. In the event of the Director’s Termination of
Service due to Disability, or completion of term as a Director, Retirement, the
Director may, within three (3) years after the date of such Termination, or
prior to the Expiration Date, whichever shall first occur, exercise this
option.
6. Death of
Director. In the event that the Director dies while in the
employ of the Company or during the three (3) month or three (3) year periods
referred to in Paragraph 5 above, the Director’s designated beneficiary, or if
either no beneficiary survives the Director or the Board does not permit
beneficiary designations, the administrator or executor of the Director’s
estate, may, within three (3) years after the date of death, or prior to the
Expiration Date, whichever shall first occur, exercise this
option. Any such transferee must furnish the Company (a) written
notice of his or her status as a transferee, (b) evidence satisfactory to the
Company to establish the validity of the transfer of this option and compliance
with any laws or regulations pertaining to such transfer, and (c) written
acceptance of the terms and conditions of this option as set forth in this
Agreement.
7. Persons Eligible to Exercise
Option. This option shall be exercisable during the Director’s
lifetime only by the Director. The option shall not be transferable
by the Director, except by (a) a valid beneficiary designation made in a
form and manner acceptable to the Board, or (b) will or the applicable laws of
descent and distribution.
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8. Exercise of
Option. This option may be exercised by the person then
entitled to do so as to any Shares which may then be purchased (a) by giving
written notice of exercise to the Secretary of the Company (or his or her
designee), specifying the number of full Shares to be purchased and accompanied
by full payment of the Exercise Price (and the amount of any income or other
taxes the Company determines is required to be withheld by reason of such
exercise), and (b) by giving satisfactory assurances in writing if
requested by the Company, signed by the person exercising the option, that the
Shares to be purchased upon such exercise are being purchased for investment and
not with a view to the distribution thereof. In the absolute
discretion of the Board, the person entitled to exercise the option may elect to
satisfy the tax withholding requirement described in subparagraph (a) above by
having the Company withhold Shares or delivering to the Company already-owned
Shares. No partial exercise of this option may be for less than ten
(10) Share lots or multiples thereof.
9. Suspension of
Exercisability. If at any time the Company shall determine, in
its discretion, that the listing, registration or qualification of the Shares
upon any securities exchange or under any state or federal law, or the consent
or approval of any governmental regulatory authority, is necessary or desirable
as a condition of the purchase of Shares hereunder, this option may not be
exercised, in whole or in part, unless and until such listing, registration,
qualification, consent or approval shall have been effected or obtained free of
any conditions not acceptable to the Company. The Company shall make
reasonable efforts to meet the requirements of any such state or federal law or
securities exchange and to obtain any such consent or approval of any such
governmental authority.
10. No Rights of
Stockholder. Neither the Director (nor any beneficiary) shall
be or have any of the rights or privileges of a stockholder of the Company in
respect of any of the Shares issuable pursuant to the exercise of this option,
unless and until certificates representing such Shares shall have been issued,
recorded on the records of the Company or its transfer agents or registrars, and
delivered to the Director (or beneficiary).
11. Service
Acknowledgments. Nothing in this Agreement or the Plan shall
confer upon the Director any right to continue service on the Board of the
Company or its Subsidiaries (as the case may be). In addition, the
Director acknowledges and agrees to the following:
(a) The
Plan is discretionary in nature and the Company may amend, suspend, or terminate
it at any time;
(b) The
grant of this option is voluntary and occasional and does not create any
contractual or other right to receive future grants of options, or benefits in
lieu of the option even if the option has been granted repeatedly in the
past;
(c) All
determinations with respect to such future options, if any, including but not
limited to, the times when the options shall be granted or when the options
shall vest, will be at the sole discretion of the Board;
(d) The
Director’s participation in the Plan is voluntary;
(e) The
value of this option is an extraordinary item of compensation, which is outside
the scope of the Director’s service contract (if any), except as may otherwise
be explicitly provided in the Director’s service contract (if
any);
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(f) This
option is not part of normal or expected compensation for any purpose,
including, but not limited to, calculating termination, severance, resignation,
redundancy, end of service, or similar payments, or bonuses, long-service
awards, pension or retirement benefits;
(g) The
future value of the Shares is unknown and cannot be predicted with
certainty;
(h) No
claim or entitlement to compensation or damages arises from the termination of
the Option or diminution in value of the Option or Shares and the Director
irrevocably release the Company and its Subsidiaries from any such claim that
may arise.
(i) Neither
the Plan nor this option shall be construed to create an employment or service
relationship where any such relationship did not otherwise already
exist.
12. Address for
Notices. Any notice to be given to the Company under the terms
of this Agreement shall be addressed to the Company, in care of its Secretary at
0000 Xxxxxx Xxx, Xxxx Xxxx, Xxxxxxxxxx 00000, or at such other address as the
Company may hereafter designate in writing.
13. Option is Not
Transferable. Except as otherwise expressly provided herein,
this option and the rights and privileges conferred hereby may not be
transferred, pledged, assigned or otherwise hypothecated in any way (whether by
operation of law or otherwise) and shall not be subject to sale under execution,
attachment or similar process. Upon any attempt to transfer, pledge,
assign, hypothecate or otherwise dispose of this option, or of any right or
privilege conferred hereby, or upon any attempted sale under any execution,
attachment or similar process, this option and the rights and privileges
conferred hereby immediately shall become null and void.
14. Maximum Term of
Option. Notwithstanding any other provision of this Agreement,
this option is not exercisable after the Expiration Date.
15. Binding
Agreement. Subject to the limitation on the transferability of
this option contained herein, this Agreement shall be binding upon and inure to
the benefit of the heirs, legatees, legal representatives, successors and
assigns of the parties hereto.
16. Conditions to
Exercise. The Exercise Price for this option must be paid in
the legal tender of the United States (including, in the Board’s sole
discretion, by means of a broker-assisted cashless exercise) or, in the Board’s
sole discretion, in Shares of equivalent value that (a) were previously
issued to the Director and (b) have been held by the Director for at least six
(6) months prior thereto. Exercise of this option will not be
permitted until satisfactory arrangements have been made for the payment of the
appropriate amount of withholding taxes (as determined by the
Company). If the Director fails to remit to the Company such
withholding amount within the time period specified by the Board (in its
discretion), the award may be forfeited and in such case the Director shall not
receive any of the Shares subject to this Agreement.
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17. Tax
Liability. The Company and any of its Subsidiaries shall
assess tax and social insurance contribution liability and requirements in
connection with the Director’s participation in the Plan, including, without
limitation, tax liability and social insurance contribution liability associated
with the grant or exercise of the option or sale of the underlying Shares (the
“Tax Liability”). These requirements may change from time to time as
laws or interpretations change. Regardless of the Company’s or any
Subsidiary’s actions in this regard, the Director hereby acknowledges
and agrees that the Tax Liability shall be the Director’s ultimate
responsibility and liability. The Director agrees as a condition of
his or her participation in the Plan to make arrangements satisfactory to the
Company and its Subsidiary to enable it to satisfy any withholding, payment
and/or collection requirements associated with the satisfaction of the Tax
Liability, including authorizing the Company or the Subsidiary to: (i) withhold
all applicable amounts from the Director’s wages or other cash compensation due
to the Director, in accordance with any requirements under the laws, rules, and
regulations of the country of which the Director is a resident, and (ii) act as
the Director’s agent to sell sufficient Shares for the proceeds to settle such
requirements. Furthermore, the Director agrees to pay the Company or
the Subsidiary any amount the Company or any Subsidiary may be required to
withhold, collect or pay as a result of the Director’s participation in the Plan
or that cannot be satisfied by deduction from the Director ‘s wages or other
cash compensation paid to the Director by the Company or the Subsidiary or sale
of the Shares acquired under the Plan. The Director acknowledges that he or she
may not participate in the Plan and the Company and the Subsidiary shall have no
obligation to deliver Shares until the Tax Liability has been satisfied by the
Director.
18. Data
Protection. The Director hereby explicitly and unambiguously
consents to the collection, use and transfer, in electronic or other form, of
his or her personal data by and among, as applicable, the Company and any
Subsidiary for the exclusive purpose of implementing, administering
and managing the Director’s participation in the Plan. The Director understands
that the Company and its Subsidiaries may hold certain personal information
about the Director including, but not limited to, the Director’s
name, home address and telephone number, date of birth, social security number
(or any other social or national identification number), salary, nationality,
job title, number of Shares held and the details of the Option or any
other entitlement to Shares awarded, cancelled, vested, unvested or outstanding
for the purpose of implementing, administering and managing the Director’s
participation in the Plan (the “Data”). The Director understands that
the Data may be transferred to the Company or any Subsidiaries, or to any third
parties assisting in the implementation, administration and management of the
Plan, that these recipients may be located in the Director’s country or
elsewhere, and that the recipients’ country (e.g., the United States) may have
different data privacy laws and protections than the Director’s
country. The Director understands that he or she may request a list
with the names and addresses of any potential recipients of the Data by
contacting the Company. The Director authorizes the recipients to
receive, possess, use, retain and transfer the Data, in electronic or other
form, for the sole purpose of implementing, administering and managing his or
her participation in the Plan, including any requisite transfer of such Data to
a broker or other third party assisting with the administration of the
option under the Plan or with whom Shares acquired pursuant to the
exercise of the option or cash from the sale of such Shares may be
deposited. Furthermore, the Director acknowledges and understands
that the transfer of the Data to the Company or Subsidiaries or to any third
parties is necessary for his or her participation in the Plan. The
Director understands that Data will be held only as long as is necessary to
implement, administer and manage his or her participation in the
Plan. The Director understands that he or she may, at any time, view
the Data, request additional information about the storage and processing of the
Data, require any necessary amendments to the Data or refuse or withdraw the
consents herein by contacting the Company in writing. The Director
further acknowledges that withdrawal of consent may affect his or her ability to
vest in, exercise or realize benefits from the option, and his or her ability to
participate in the Plan. For more information on the consequences of
refusal to consent or withdrawal of consent, the Director understands that he or
she may contact the Company.
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19. Plan
Governs. This Agreement is subject to all of the terms and
provisions of the Plan. In the event of a conflict between one or
more provisions of this Agreement and one or more provisions of the Plan, the
provisions of the Plan shall govern. Capitalized terms and phrases
used and not defined in this Agreement shall have the meaning set forth in the
Plan.
20. Governing
Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California, without reference to its
principles of conflicts of law.
21. Compliance with Laws and
Regulations. The Director understands that the grant, vesting
and exercise of this option under the Plan and the issuance, transfer,
assignment, sale, or other dealings of the Shares shall be subject to compliance
by the Company (and its Subsidiaries) and the Director with all applicable laws,
rules, and regulations. Furthermore, the Director agrees that he or
she will not acquire Shares pursuant to the Plan except in compliance with all
applicable laws, rules and regulations.
22. Board
Authority. The Board shall have all discretion, power, and
authority to interpret the Plan and this Agreement and to adopt such rules for
the administration, interpretation and application of the Plan as are consistent
therewith. All actions taken and all interpretations and
determinations made by the Board in good faith shall be final and binding upon
the Director, the Company and all other interested persons, and shall be given
the maximum deference permitted by law. No member of the Board shall
be personally liable for any action, determination or interpretation made in
good faith with respect to the Plan or this Agreement.
23. Captions. The
captions provided herein are for convenience only and are not to serve as a
basis for the interpretation or construction of this Agreement.
24. Agreement
Severable. In the event that any provision in this Agreement
shall be held invalid or unenforceable, such provision shall be severable from,
and such invalidity or unenforceability shall not be construed to have any
effect on, the remaining provisions of this Agreement.
25. Modifications to the
Agreement. This Agreement constitutes the entire understanding
of the parties on the subjects covered. The Director expressly
warrants that he or she is not executing this Agreement in reliance on any
promises, representations, or inducements other than those contained
herein. Modifications to this Agreement or the Plan can be made only
in an express written contract executed by a duly authorized officer of the
Company.
26. Electronic Delivery and
Execution. The Company may, in its sole discretion, decide to
deliver any documents related to options awarded under the Plan or future
options that may be awarded under the Plan by electronic means or request
Director’s consent to participate in the Plan by electronic
means. The Director hereby consents to receive such documents by
electronic delivery and agrees to participate in the Plan through an on-line or
electronic system established and maintained by the Company or another third
party designated by the Company. Electronic execution of this Agreement and/or
other documents shall have the same binding effect as a written or hard copy
signature and accordingly, shall bind the Director and the Company to all of the
terms and conditions set forth in the Plan, this Agreement and/or such other
documents.
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