COMMUNITY BANK OF THE CHESAPEAKE SALARY CONTINUATION AGREEMENT (AS AMENDED AND RESTATED)
Exhibit 10.12
COMMUNITY BANK OF THE CHESAPEAKE
SALARY CONTINUATION AGREEMENT
(AS AMENDED AND RESTATED)
(2006)
THIS SALARY CONTINUATION AGREEMENT (the “Agreement” or “Plan”) was originally adopted on the 21st day of August, 2006, and is hereby amended and restated in its entirety as of April 30, 2018 by and between COMMUNITY BANK OF THE CHESAPEAKE, a state-chartered commercial, bank located in Waldorf, Maryland (the “Company”) and XXXXX XXXXXX (the “Executive”).
The purpose, of this Agreement is to provide specified benefits to the Executive, a member of a select group of management or highly compensated employees who contribute materially to the continued growth, development, and future business success of the Company. This Agreement shall be unfunded for tax purposes and for purposes of Title I of the Employee Retirement Income Security Act of 1974 (“ERISA”), as amended from time to time.
ARTICLE 1
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 “Beneficiary” means each designated person, or the estate of the deceased Executive, entitled to benefits, if any, upon the death of the Executive determined pursuant to Article 4.
1.2 “Beneficiary Designation Form” means the form established from time to time by the Plan Administrator that the Executive completes, signs, and returns to the Plan Administrator to designate one or more Beneficiaries.
1.3 “Board” means the Board of Directors of the Company as from time to time constituted.
1.4 “Change in Control” means a change in ownership or effective control of the Bank, or in the ownership of a substantial portion of assets of the Bank, as such change is defined in Code Section 409A and regulations thereunder.
1.5 “Code” means the Internal Revenue Code of 1986, as amended.
1.6 “Corporation” means The Community Financial Corporation.
1.7 “Disability” means the Executive’s (i) inability to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months; or (ii) receipt of disability benefits for a period of 3 months under an accident and health plan of the employer by reason of the participant’s medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months.
1.8 “Early Termination” means Separation from Service before Normal Retirement Age except when such Separation from Service occurs: (i) within twelve (1.2) months following a Change in Control; or (ii) due to death, Disability, or Termination for Cause.
1.9 “Effective Date” means January 1, 2006.
1.10 “Normal Retirement Age” means the Executive attaining age sixty-five (65).
1.11 “Normal Retirement Date” means the date of the Executive’s Separation from Service on or after attaining Normal Retirement Age.
1.12 “Plan Administrator” means the plan administrator described in Article 6.
1.13 “Plan Year” means each twelve-month period commencing on January 1st and ending on December 31’ of each year. The initial Plan Year shall commence on the Effective Date of this Agreement and end on the following December 31st.
1.14 “Schedule A” means the schedule attached to this Agreement and made a part hereof. Schedule A shall be updated upon a change in any of the benefits under Articles 2 or 3.
1.15 “Separation from Service” means the termination of the Executive’s employment with the Company for reasons other than death (except as provided in Section 1.8). Whether a Separation from Service takes place is determined based on the facts and circumstances surrounding the termination of the Executive’s employment and whether the Company and the Executive intended for the Executive to provide significant services for the Company following such termination. A termination of employment will not be considered a Separation from Service if:
(a) the Executive continues to provide services as an employee of the Company at an annual rate that is twenty percent (20%) or more of the services rendered, on average, during the immediately preceding three full calendar years of employment (or, if employed less than three years, such lesser period) and the annual remuneration for such services is twenty percent (20%) or more of the average annual remuneration earned during the final three full calendar years of employment (or, if less, such lesser period), or
(b) the Executive continues to provide services to the Company in a capacity other than as an employee of the Company at an annual rate that is fifty percent (50%) or more of the services rendered, on average, during the immediately preceding three full calendar years of employment (or if employed less than three years, such lesser period) and the annual remuneration for such services is fifty percent (50%) or more of the average annual remuneration earned during the final three full calendar years of employment (or if less, such lesser period).
1.16 “Specified Employee” means a key employee (as defined in Section 416(i) of the Code without regard to paragraph 5 thereof) of the Company if any stock of the Company is publicly traded on an established securities market or otherwise.
1.17 “Termination for Cause” shall have the meaning set forth in Article 5.
ARTICLE 2
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through a duly adopted resolution, may increase the annual benefit under this Section prior to the Executive’s Separation from Service.
2.4.3 Net after tax benefit. Notwithstanding any other provision of this Agreement to the contrary, if payments made under Section 2.4.1 of this Agreement or otherwise from the Company or any affiliate of the Company are considered “parachute payments” under Section 280G of the Internal Revenue Code of 1986, as amended (the “Code”) (such payments hereinafter referred to as the “Total Payments”), then such payments shall be reduced to the greatest amount that may be paid to the Executive under Section 280G of the Code without causing any loss of deduction to the Company or its affiliates under such
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section (hereinafter referred to as the “Reduced Payments”), however, the payments or benefits shall not be reduced if the net after tax benefit to the Executive of receiving the Total Payments exceeds the net after tax benefit of receiving the Reduced Payments by at least $50,000. “Net after tax benefit” for purposes of this Plan shall mean the sum of the present value of (i) the Total Payments or Reduced Payments (as applicable), less (ii) the amount of federal, state and local income and payroll taxes payable with respect to the foregoing calculated at the maximum marginal tax rates expected for each year in which the foregoing shall be paid to the Executive (based upon the rates in effect as set forth in the Code under state and local laws at the time of the Executive’s termination of employment with the Company), less (iii) the amount of excise taxes imposed with respect to the payments and benefits described in (i) above by Section 4999 of the Code. The determination as to whether and to what extent payments are required to be reduced in accordance with this Section 2.4.3 shall be made at the Company’s expense by an accounting firm, consulting firm or law firm experienced in such matters. Any reduction in payments required by this Section 2.4.3 shall occur in the following order: (i) any cash severance, (ii) any other cash amount payable to the Executive and treated entirely as a “parachute payment”, (iii) any benefit valued entirely as a “parachute payment,” (iv) the acceleration of vesting of any equity award that is treated entirely as a “parachute payment”, (v) the acceleration of vesting of any equity awards that are time-vested options, and (vi) the acceleration of vesting of any other time-vested equity awards. Within any such category of payments and benefits, a reduction shall occur first with respect to amounts that are not “deferred compensation” within the meaning of Section 409A of the Code and then with respect to amounts that are. In the event that acceleration of compensation from equity awards is to be reduced, such acceleration of vesting shall be canceled, subject to the immediately preceding sentence, in the reverse order of the date of grant.
(a) may not accelerate the time or schedule of any distribution, except as provided in Section 409A of the Code and the Regulations thereunder;
(b) must be made at least twelve (12) months prior to the first scheduled distribution;
(c) must delay the commencement of distributions for a minimum of five (5) years from the date the first distribution was originally scheduled to be made; and
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(d) must not take effect less than twelve (12) months after the amendment is made.
ARTICLE 3
DISTRIBUTION AT DEATH
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Beneficiary. If the Executive has no surviving spouse, the benefits shall be made to the personal representative of the Executives estate.
ARTICLE 6
ADMINISTRATION OF AGREEMENT
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of this Agreement, as may arise in connection with the Agreement to the extent the exercise of such discretion and authority does not conflict with Section 409A of the Code and regulations thereunder.
ARTICLE 7
CLAIMS AND REVIEW PROCEDURES
7.1 For all claims, the following procedures will apply:
7.1.1 Claims Procedure. Any individual (“Claimant”) who has not received benefits under this Agreement that he or she believes should be paid shall make a claim for such benefits as follows:
7.1.1.1 Initiation — Written Claim. The Claimant initiates a claim by submitting to the Company a written claim for the benefits.
7.1.1.2 Timing of Company Response. The Company shall respond to such Claimant within ninety (90) days after receiving the claim. If the Company determines that special circumstances require additional time for processing the claim, the Company can extend the response period by an additional ninety (90) days by notifying the Claimant in writing, prior to the end of the initial ninety (90) day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Company expects to render its decision.
7.1.1.3 Notice of Decision. If the Company denies part or all of the claim, the Company shall notify the Claimant in writing of such denial. The Company shall write the notification in a manner calculated to be understood by the Claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
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(c) A description of any additional information or material necessary for the Claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of this Agreement’s review procedures and the time limits applicable to such procedures, and
(e) A statement of the Claimant’s right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
7.1.2 Review Procedure. If the Company denies part or all of the claim, the Claimant shall have the opportunity for a full and fair review by the Company of the denial, as follows:
7.1.2.1 Initiation — Written Request. To initiate the review, the Claimant, within 60 days after receiving the Company’s notice of denial, must file with the Company a written request for review.
7.1.2.2 Additional Submissions — Information Access. The Claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Company shall also provide the Claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the Claimant’s claim for benefits.
7.1.2.3 Considerations on Review. In considering the review, the Company shall take into account all materials and information the Claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
7.1.2.4 Timing of Company Response. The Company shall respond in writing to such Claimant within 60 days after receiving the request for review. If the Company determines that special circumstances require additional time for processing the claim, the Company can extend the response period by an additional 60 days by notifying the Claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Company expects to render its decision.
7.1.2.5 Notice of Decision. The Company shall notify the Claimant in writing of its decision on review. The Company shall write the notification in a manner calculated to be understood by the Claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A statement that the Claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the Claimant’s claim for benefits, and
(d) A statement of the Claimant’s right to bring a civil action under ERISA Section 502(a).
ARTICLE 8
AMENDMENTS AND TERMINATION
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written directives to the Company from its auditors or banking regulators or to comply with legislative or tax law, including without limitation Section 409A of the Code and any and all regulations and guidance promulgated thereunder.
(a) Within thirty (30) days before, or twelve (12) months after a change in a Change in Control, provided that all distributions are made no later than twelve (12) months following such termination of the Agreement and further provided that all the Company’s arrangements which are substantially similar to the Agreement are terminated so the Executive and all participants in the similar arrangements are required to receive all amounts of compensation deferred under the terminated arrangements within twelve (l 2) months of the termination of the arrangements;
(b) Upon the Company’s dissolution or with the approval of a bankruptcy court provided that the amounts deferred under the Agreement are included in the Executive’s gross income in the latest of (i) the calendar year in which the Agreement terminates; (ii) the calendar year in which the amount is no longer subject to a substantial risk of forfeiture; or (iii) the first calendar year in which the distribution is administratively practical; or
(c) Upon the Company’s termination of this and all other arrangements that would be aggregated with this Agreement pursuant to Treasury Regulations Section 1.409A-1(c) if the Executive participated in such arrangements (“Similar Arrangements), provided that (i) the termination and liquidation does not occur proximate to a downturn in the financial health of the Company, (ii) all termination distributions are made no earlier than twelve (12) months and no later than twenty-four (24) months following such termination, and (iii) the Company does not adopt any new arrangement that would be a Similar Arrangement for a minimum of three (3) years following the date the Company takes all necessary action to irrevocably terminate and liquidate the Agreement;
the Company may distribute the amount which the company has accrued with respect to the Company’s obligations hereunder, determined as of the date of the termination of the Agreement, to the Executive in a lump sum subject to the above terms.
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right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive’s right to terminate employment at any time.
9.5 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Maryland, except to the extent preempted by the laws of the United States of America.
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Community Bank of the Chesapeake
X.X. Xxx 00
Xxxxxxx, XX 00000
Such notice shall be deemed given as of the date of delivery or, if delivery is made by mail, as of the date shown on the postmark on the receipt for registration or certification.
Any notice or filing required or permitted to be given to the Executive under this Agreement shall be sufficient if in writing and hand-delivered, or sent by mail, to the last known address of the Executive.
9.14 Compliance with Section 409A. This Agreement shall at all times be administered and the provisions of this Agreement shall be interpreted consistent with the requirements of Section 409A of the Code and any and all regulations thereunder, including such regulations as may be promulgated after the Effective Date of this Agreement. If any provision of this Agreement would subject the Executive to additional tax or interest under Section 409A, the Company shall reform the provision to the extent possible in order to avoid the additional tax or interest under section 409A. However, the Company shall maintain to the maximum extent practicable the original intent of the applicable provision without subjecting the Executive to additional tax or interest, and the Company shall not be required to incur any additional compensation expense as a result of the reformed provision. The Agreement shall be interpreted and administered to the greatest extent possible to be either exempt from Section 409A, or in compliance with Section 409A.
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EXECUTIVE: | COMPANY: | ||
COMMUNITY BANK OF THE CHESAPEAKE | |||
/s/ Xxxxx XxXxxx | By: | /s/ Xxxxxxx X. Xxxxxxxxx | |
XXXXX XXXXXX | |||
Title: | Chairman of the Board of Directors |
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Salary Continuation Agreement (as Amended)
Schedule A
Xxxxx XxXxxx
Normal Retirement Date: 10/4/2024, Age 65
Normal Retirement Payments: Monthly for 15 years |
Early Termination
Amount Payable Monthly for 15 Years commencing at Normal Retirement Age |
Disability
Amount Payable Monthly for 15 Years commencing at Normal Retirement Age |
Change in Control
Amount Payable Monthly for 15 Years commencing at Separation of Service |
Pre-Retirement Death
Amount Payable Monthly for 15 Years commencing Upon Death | |
Values As Of |
Age |
Annual Benefit 1 |
Annual Benefit 1 |
Annual Benefit 1 |
Annual Benefit 1 |
12/31/2016 | 57 | 45,521 | 45,521 | 44,354 | 65,000 |
12/31/2017 | 58 | 50,026 | 50,026 | 46,571 | 65,000 |
12/31/2018 | 59 | 54,269 | 54,269 | 48,900 | 65,000 |
12/31/2019 | 60 | 58,266 | 58,266 | 51,345 | 65,000 |
12/31/2020 | 61 | 62,030 | 62,030 | 53,912 | 65,000 |
10/4/2021 | 62 | 65,000 | 65,000 | 55,964 | 65,000 |
12/31/2021 | 62 | 65,000 | 65,000 | 56,608 | 65,000 |
12/31/2022 | 63 | 65,000 | 65,000 | 59,438 | 65,000 |
12/31/2023 | 64 | 65,000 | 65,000 | 62,410 | 65,000 |
10/4/2024 | 65 | 65,000 | 65,000 | 65,000 | 65,000 |
1 The annual benefit amount will be distributed in 12 equal monthly payments for a total of 180 monthly payments.
IF THERE IS A CONFLICT BETWEEN THIS SCHEDULE A AND THE AGREEMENT, THE TERMS AND PROVISIONS OF THE AGREEMENT SHALL PREVAIL. IF A TRIGGERING EVENT OCCURS, REFER TO THE AGREEMENT TO DETERMINE THE ACTUAL BENEFIT AMOUNT BASED ON THE DATE OF THE EVENT.
Xxxxx XxXxxx /s/ Xxxxx XxXxxx |
By | /s/ Xxxxxxx X. Xxxxxxxxx |
Date April 30, 2018 | Title | Chairman of the Board of Directors |
Date | April 30, 2018 |