MUTUAL FUNDS SERVICE AGREEMENT
Exhibit (h)(4)
MUTUAL FUNDS SERVICE AGREEMENT
FUND ACCOUNTING SERVICES
TRANSFER AGENCY SERVICES
X.X. XXXXXX INVESTOR SERVICES CO.
and
AMBASSADOR FUNDS
Michigan Investment Trust, Government Money Market Series
July __, 2006
TABLE OF CONTENTS
Page
1. Appointment
1
2. Representations and Warranties.
1
3. Delivery of Documents
2
4. Services Provided.
3
5. Fees and Expenses.
4
6. Limitation of Liability and Indemnification.
6
7. Term
8
8. Notices
8
9. Waiver
8
10. Force Majeure
8
11. Amendments
9
12. Severability
9
13. Governing Law
9
14. Confidentiality
9
Schedule A -- Fees and Expenses
A-1
Schedule B -- Fund Accounting Services Description
B-1
Schedule C -- Transfer Agency Services Description
C-1
i
MUTUAL FUNDS SERVICE AGREEMENT
AGREEMENT made as of July __, 2006, by and between Ambassador Funds, a Delaware statutory trust (the “Trust”), on behalf of its series designated as the “Michigan Investment Trust, Government Money Market Series” (the “Fund”), and X.X. Xxxxxx Investor Services Co. (“X.X. Xxxxxx”), a Delaware corporation.
W I T N E S S E T H:
WHEREAS, the Trust is registered as an open-end management investment company under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Trust wishes to contract with X.X. Xxxxxx to provide certain services with respect to the Fund;
NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, it is agreed between the parties hereto as follows:
1.
Appointment. The Trust hereby appoints X.X. Xxxxxx to provide services for the Fund, as described hereinafter, subject to the supervision of the Board of Trustees of the Trust (the “Board”), for the period and on the terms set forth in this Agreement. X.X. Xxxxxx accepts such appointment and agrees to furnish the services herein set forth in return for the compensation as provided in Section 5 of and Schedule A to this Agreement.
2.
Representations and Warranties.
(a)
X.X. Xxxxxx represents and warrants to the Trust that:
(i)
X.X. Xxxxxx is a corporation, duly organized and existing under the laws of the State of Delaware;
(ii)
X.X. Xxxxxx is duly qualified to carry on its business in the Commonwealth of Massachusetts;
(iii)
X.X. Xxxxxx is empowered under applicable laws and by its Certificate of Incorporation and By-Laws to enter into and perform this Agreement;
(iv)
all requisite corporate proceedings have been taken to authorize X.X. Xxxxxx to enter into and perform this Agreement;
(v)
X.X. Xxxxxx has, and will continue to have, access to the facilities, personnel and equipment required to fully perform its duties and obligations hereunder;
(vi)
no legal or administrative proceedings have been instituted or threatened which would impair X.X. Xxxxxx’x ability to perform its duties and obligations under this Agreement; and
(vii)
X.X. Xxxxxx’x entrance into this Agreement shall not cause a material breach or be in material conflict with any other agreement or obligation of X.X. Xxxxxx or any law or regulation applicable to X.X. Xxxxxx;
(b)
The Trust represents and warrants to X.X. Xxxxxx that:
(i)
the Trust is a Delaware statutory trust, duly organized and existing and in good standing under the laws of Delaware;
(ii)
the Trust is empowered under applicable laws and by its Charter Document and By-Laws to enter into and perform this Agreement;
(iii)
all requisite proceedings have been taken to authorize the Trust to enter into and perform this Agreement;
(iv)
the Trust is an investment company properly registered under the 1940 Act;
(v)
a registration statement under the Securities Act of 1933, as amended (“1933 Act”) and the 1940 Act on Form N-1A has been filed and will be effective and will remain effective during the term of this Agreement, and all necessary filings under the laws of the states will have been made and will be current during the term of this Agreement;
(vi)
no legal or administrative proceedings have been instituted or threatened which would impair the Trust’s ability to perform its duties and obligations under this Agreement;
(vii)
the Trust’s registration statement relating to the Fund complies in all material respects with the 1933 Act and the 1940 Act (including the rules and regulations thereunder) and none of the Fund’s prospectuses and/or statements of additional information contain any untrue statement of material fact or omit to state a material fact necessary to make the statements therein not misleading; and
(viii)
the Trust’s entrance into this Agreement shall not cause a material breach or be in material conflict with any other agreement or obligation of the Trust or any law or regulation applicable to it.
3.
Delivery of Documents. The Trust will promptly furnish to X.X. Xxxxxx such copies, properly certified or authenticated, of contracts, documents and other related information that X.X. Xxxxxx may request or requires to properly discharge its duties. Such documents may include, but are not limited to, the following:
(a)
Resolutions of the Board authorizing the appointment of X.X. Xxxxxx to provide certain services to the Fund and approving this Agreement;
(b)
The Trust’s Charter Document;
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(c)
The Trust’s By-Laws;
(d)
The Trust’s Notification of Registration on Form N-8A under the 1940 Act as filed with the Securities and Exchange Commission (“SEC”);
(e)
The Trust’s registration statement, relating to the shares of the Fund, including exhibits, as amended, on Form N-1A (the “Registration Statement”) under the 1933 Act and the 1940 Act, as filed with the SEC;
(f)
Copies of the investment advisory agreement between the Trust and its investment adviser relating to the Fund (the “Advisory Agreement”) and any agreements between such adviser and any subadvisers;
(g)
Opinions of counsel and auditors’ reports;
(h)
The Fund’s prospectus(es) and statement(s) of additional information relating to all funds, series, portfolios and classes, as applicable, and all amendments and supplements thereto (such Prospectus(es) and Statement(s) of Additional Information and supplements thereto, as presently in effect and as from time to time hereafter amended and supplemented, herein called the “Prospectuses”); and
(i)
Such other agreements as the Trust may enter into from time to time on behalf of the Fund, including securities lending agreements, futures and commodities account agreements, brokerage agreements and options agreements.
4.
Services Provided.
(a)
X.X. Xxxxxx will provide the following services subject to the control, direction and supervision of the Board and in compliance with the objectives, policies and limitations set forth in the Trust’s Registration Statement relating to the Fund, and its Charter Document and By-Laws; applicable U.S. laws and regulations; and all resolutions and policies implemented by the Board, of which X.X. Xxxxxx has been notified by the Trust:
(i)
Fund Accounting, and
(ii)
Transfer Agency.
A detailed description of each of the above services is contained in Schedules B and C, respectively, to this Agreement.
(b)
X.X. Xxxxxx will also:
(i)
provide office facilities with respect to the provision of the services contemplated herein (which may be in the offices of X.X. Xxxxxx or a corporate affiliate of X.X. Xxxxxx);
3
(ii)
provide or otherwise obtain personnel sufficient for provision of the services contemplated herein;
(iii)
furnish equipment and other materials, which are necessary or desirable for provision of the services contemplated herein; and
(iv)
keep records relating to the services provided hereunder in such form and manner as X.X. Xxxxxx may deem appropriate or advisable. To the extent required by Section 31 of the 1940 Act and the rules thereunder, X.X. Xxxxxx agrees that all such records prepared or maintained by X.X. Xxxxxx relating to the services provided hereunder are the property of the Fund and will be preserved for the periods prescribed under Rule 31a-2 under the 1940 Act, maintained at the Fund’s expense, and made available in accordance with such Section and rules.
5.
Fees and Expenses.
(a)
As compensation for the services rendered to the Fund pursuant to this Agreement the Trust shall pay X.X. Xxxxxx, out of the Fund’s assets, monthly fees determined as set forth in Schedule A to this Agreement. Such fees are to be billed monthly and shall be due and payable upon receipt of the invoice. Upon any termination of the provision of services under this Agreement before the end of any month, the fee for the part of the month before such termination shall be prorated according to the proportion which such part bears to the full monthly period and shall be payable upon the date of such termination.
(b)
For the purpose of determining fees calculated as a function of the Fund’s assets, if any, the value of the Fund’s assets and net assets shall be computed as required by its currently effective Prospectus, generally accepted accounting principles, and resolutions of the Board.
(c)
The Trust may request additional services for the Fund, additional processing, or special reports, with such specifications and requirements documentation as may be reasonably required by X.X. Xxxxxx. In addition, significant regulatory and legal changes and changes in the Fund’s status may necessitate additional services, processing or reports. In either instance, if X.X. Xxxxxx elects to provide such services or arrange for their provision, it shall be entitled to additional fees and expenses at its customary rates and charges.
(d)
X.X. Xxxxxx will bear its own expenses in connection with the performance of the services under this Agreement except as provided herein or as agreed to by the parties. The Trust agrees to promptly reimburse X.X. Xxxxxx, out of the Fund’s assets, for any services, equipment or supplies ordered by or for the Fund through X.X. Xxxxxx and for any other expenses that X.X. Xxxxxx may incur on the Fund’s behalf at the Fund’s request or as consented to by the Fund. Such other expenses to be incurred in the operation of the Fund and to be borne by the Fund, include, but are not limited to:
4
taxes; interest; brokerage fees and commissions; salaries and fees of officers and trustees who are not officers, directors, shareholders or employees of X.X. Xxxxxx, or the Fund’s investment adviser or distributor; SEC and state Blue Sky registration and qualification fees, levies, fines and other charges; XXXXX filing fees, processing services and related fees; postage and mailing costs; costs of share certificates; advisory and administration fees; charges and expenses of pricing and data services, independent public accountants and custodians; insurance premiums including fidelity bond premiums; legal expenses; consulting fees; customary bank charges and fees; costs of maintenance of or trust existence; expenses of typesetting and printing of Prospectuses for regulatory purposes and for distribution to current shareholders of the Fund (the Fund’s distributor to bear the expense of all other printing, production, and distribution of Prospectuses, and marketing materials); expenses of printing and production costs of shareholders’ reports and proxy statements and materials; expenses of proxy solicitation, proxy tabulation and annual meetings; costs and expenses of Fund stationery and forms; costs and expenses of special telephone and data lines and devices; costs associated with or trust, shareholder, and Board meetings; trade association dues and expenses; reprocessing costs to X.X. Xxxxxx caused by third party errors; copying charges; overtime work when necessitated by unusual client requests; microfilm and storage, audio response unit costs; corporate action services; service termination and conversion costs; any expenses necessitated by regulatory or legal changes; and any extraordinary expenses and other customary Fund expenses. In addition, X.X. Xxxxxx may utilize one or more independent pricing services to obtain securities prices and to act as backup to the primary pricing services designated by the Fund, in connection with determining the net asset values of the Fund. The Trust will reimburse X.X. Xxxxxx, out of the Funds assets, for the Fund’s share of the cost of such services based upon the actual usage, or a pro-rata estimate of the use, of the services for the benefit of the Fund.
(e)
All fees, out-of-pocket expenses, or additional charges of X.X. Xxxxxx shall be billed on a monthly basis and shall be due and payable upon receipt of the invoice.
(f)
X.X. Xxxxxx will render, after the close of each month in which services have been furnished, a statement reflecting all of the charges for such month. Charges remaining unpaid after thirty (30) days shall bear interest in finance charges equivalent to, in the aggregate, the Prime Rate (as determined by X.X. Xxxxxx) plus two percent per year and all costs and expenses of effecting collection of any such sums, including reasonable attorney’s fees, shall be paid by the Trust to X.X. Xxxxxx, out of the Fund’s assets.
(g)
In the event that the Trust is more than sixty (60) days delinquent in its payments of monthly xxxxxxxx in connection with this Agreement (with the exception of specific amounts which may be contested in good faith by the Fund), this Agreement may be terminated upon thirty (30) days’ written notice to the Trust by X.X. Xxxxxx. The Trust must notify X.X. Xxxxxx in writing of any contested amounts within thirty (30) days of receipt of a billing for such amounts. Disputed amounts are not due and payable while they are being investigated.
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6.
Limitation of Liability and Indemnification.
(a)
X.X. Xxxxxx shall not be liable for any error of judgment or mistake of law or for any loss or expense suffered by the Fund or third parties, in connection with the matters to which this Agreement relates, except for a loss or expense solely caused by or resulting from X.X. Xxxxxx’x xxxxx negligence or willful misconduct.
(b)
X.X. Xxxxxx shall not be responsible for, and the Trust shall indemnify and hold X.X. Xxxxxx and its directors, officers, agents and employees (collectively the “Indemnitees”) harmless from and against any and all claims, liabilities, losses, damages, fines, penalties and expenses, including out-of-pocket and incidental expenses and legal fees (“Losses”) that may be imposed on, incurred by, or asserted against, the Indemnitees or any of them in the performance of its/their duties hereunder, including but not limited to those arising out of or attributable to:
(i)
any and all actions of the Indemnitees required to be taken pursuant to this Agreement;
(ii)
the reliance on or use by the Indemnitees of information, records, or documents which are received by the Indemnitees and furnished to it or them by or on behalf of the Fund, and which have been prepared or maintained by the Fund or any third party on behalf of the Fund;
(iii)
the Trust’s refusal or failure to comply with the terms of this Agreement or the Trust’s lack of good faith, or its actions, or lack thereof, involving negligence or willful misfeasance;
(iv)
the breach of any representation or warranty of the Trust hereunder;
(v)
the taping or other form of recording of telephone conversations or other forms of electronic communications with investors and shareholders, or reliance by the Indemnitees on telephone or other electronic instructions of any person acting on behalf of a shareholder or shareholder account for which telephone or other electronic services have been authorized;
(vi)
following any instructions or other directions reasonably believed to be requests of the Trust or otherwise duly authorized, and upon which X.X. Xxxxxx is authorized to rely pursuant to the terms of this Agreement;
(vii)
the recognition and processing by X.X. Xxxxxx of any share certificates which are reasonably believed to bear the proper signatures of the officers of the Trust and the proper countersignature of any transfer agent or registrar of the Trust;
(viii)
any delays, inaccuracies, errors in or omissions from information or data provided to X.X. Xxxxxx by the Trust, its investment advisers and/or sub-
6
advisers, and providers of other services such as data services, corporate action services, pricing services or securities brokerage;
(ix)
the offer or sale of shares by the Fund in violation of any requirement under the Federal securities laws or regulations or the securities laws or regulations of any state, or in violation of any stop order or other determination or ruling by any Federal agency or any state agency with respect to the offer or sale of such shares in such state (1) resulting from activities, actions, or omissions by the Trust or its other service providers and agents, or (2) existing or arising out of activities, actions or omissions by or on behalf of the Trust prior to the effective date of this Agreement;
(x)
any failure of the Trust’s registration statement relating to the Fund to comply with the 1933 Act and the 1940 Act (including the rules and regulations thereunder) and any other applicable laws, or any untrue statement of a material fact or omission of a material fact necessary to make any statement therein not misleading in a Fund’s prospectus;
(xi)
the actions taken by the Trust, the investment adviser and/or sub-advisers for the Fund, and the Fund’s distributor (if any) in compliance with applicable securities, tax, commodities and other laws, rules and regulations, or the failure to so comply; and
(xii)
all actions, inactions, omissions, or errors caused by third parties to whom the Trust or the Indemnitees have assigned any rights and/or delegated any duties under this Agreement at the request of or as required by the Trust, its investment advisers, distributor, administrator or sponsor.
(c)
In addition to and not in limitation of paragraph (b) immediately above, the Trust also agrees to indemnify and hold the Indemnitees and each of them harmless from and against any and all Losses that may be imposed on, incurred by, or asserted against, the Indemnitees or any of them in connection with or arising out of X.X. Xxxxxx’x performance under this Agreement, provided the Indemnitees have not acted with gross negligence or engaged in willful misconduct.
(d)
In performing its services hereunder, X.X. Xxxxxx shall be entitled to rely on any oral or written instructions, notices or other communications, including electronic transmissions, from the Trust and its custodians, officers and directors, investment advisers and sub-advisers, investors, agents and other service providers which X.X. Xxxxxx reasonably believes to be genuine, valid and authorized. X.X. Xxxxxx shall also be entitled to consult with and rely on the advice and opinions of outside legal counsel and public accountants retained by the Fund, as necessary or appropriate.
(e)
Anything in this agreement to the contrary notwithstanding, in no event shall X.X. Xxxxxx be liable for any indirect, incidental, special or consequential losses or damages of any kind whatsoever (including but not limited to lost profits), even if J.P.
7
Xxxxxx has been advised of the likelihood of such loss or damage and regardless of the form of action in which any such loss or damage may be claimed. This provision shall survive the termination of this Agreement.
7.
Term. This Agreement shall become effective on the date first hereinabove written and may be modified or amended from time to time by mutual agreement between the parties hereto. The Agreement shall continue in effect unless terminated by either party on 180 days’ prior written notice. Upon termination of this Agreement, the Trust shall pay to X.X. Xxxxxx, out of the Fund’s assets, such compensation and any out-of-pocket or other reimbursable expenses which may become due or payable under the terms hereof as of the date of termination or after the date that the provision of services ceases, whichever is later. In the event of late payment or non-payment, X.X. Xxxxxx shall have the right to retain the records of the Fund until all fees and monies due X.X. Xxxxxx are paid.
8.
Notices. Any notice required or permitted hereunder shall be in writing and shall be deemed effective on the date of personal delivery (by private messenger, courier service or otherwise) or upon confirmed receipt of telex or facsimile, whichever occurs first, or upon receipt if by mail to the parties at the following address (or such other address as a party may specify by notice to the other):
If to the Fund:
Ambassador Funds, Michigan Investment Trust
c/o Fund Services Group, LLC
0000-X Xxxxx Xxxxxxxxxx Xxxx
Xxxxxxx, Xxxxxxxx 00000
Attention: Xxxxx XxXxxxxx, Chief Compliance Officer
Fax: (000) 000-0000
If to X.X. Xxxxxx:
X.X. Xxxxxx Investor Services Co.
00 Xxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention: _______________
Fax: _______________
9.
Waiver. The failure of a party to insist upon strict adherence to any term of this Agreement on any occasion shall not be considered a waiver nor shall it deprive such party of the right thereafter to insist upon strict adherence to that term or any term of this Agreement. Any waiver must be in writing signed by the waiving party.
10.
Force Majeure. X.X. Xxxxxx shall not be responsible or liable for any harm, loss or damage suffered by the Trust, any investors in the Fund, or other third parties or for any failure or delay in performance of X.X. Xxxxxx’x obligations under this Agreement arising out of or caused, directly or indirectly, by circumstances beyond X.X. Xxxxxx’x control. In the event of a
8
force majeure, any resulting harm, loss, damage, failure or delay by X.X. Xxxxxx will not give the Trust the right to terminate this Agreement.
11.
Amendments. This Agreement may be modified or amended from time to time by mutual written agreement between the parties. No provision of this Agreement may be changed, discharged, or terminated orally, but only by an instrument in writing signed by the party against which enforcement of the change, discharge or termination is sought.
12.
Severability. If any provision of this Agreement is invalid or unenforceable, the balance of the Agreement shall remain in effect, and if any provision is inapplicable to any person or circumstance it shall nevertheless remain applicable to all other persons and circumstances.
13.
Governing Law. THIS AGREEMENT SHALL BE GOVERNED BY THE SUBSTANTIVE LAWS OF THE STATE OF NEW YORK.
14.
Confidentiality. In accordance with the Securities and Exchange Commission’s regulation S-P (“Regulation S-P”), nonpublic personal financial information relating to consumers and customers of the Trust provided by, or at the direction of the Trust to X.X. Xxxxxx, or collected or retained by X.X. Xxxxxx in the course of performing its duties as transfer agent shall be considered confidential information. X.X. Xxxxxx agrees that it shall not use such confidential information for any purpose other than to carry out its obligations under this Agreement, and further agrees that it shall not give, sell or in any way transfer or disclose such confidential information to any person or entity, other than (i) affiliates of X.X. Xxxxxx or third parties who have entered into contractual arrangements with the Trust or with X.X. Xxxxxx, and then only to the extent necessary to carry out the obligations under such contractual arrangements, (ii) at the direction of the Trust, (iii) as required by law or (iv) subject to (i) above, as permitted by law. X.X. Xxxxxx represents that it has in place and shall maintain physical, electronic, and procedural safeguards reasonably designed to protect the security, confidentiality and integrity of, and to prevent unauthorized access to or use of records and information related to consumers or customers of the Trust. X.X. Xxxxxx warrants that it shall not disclose such confidential information to any person or entity as permitted in the previous sentence unless such person or entity has agreed to keep such information confidential. The Trust represents to X.X. Xxxxxx that it has adopted a Statement of its privacy policies and practices as required by Regulation S-P and agrees to provide X.X. Xxxxxx with a copy of that statement annually.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their officers designated below as of the date first written above.
AMBASSADOR FUNDS, on behalf of the Michigan Investment Trust
By: ___________________________________
Xxxxx X. Xxxxxxxx, President
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X.X. XXXXXX INVESTOR SERVICES CO.
By: ___________________________________
Name:
Title:
10
MUTUAL FUNDS SERVICE AGREEMENT
SCHEDULE A --
FEES AND EXPENSES
Fund Accounting Fees
For the accounting services rendered under this Agreement, the Fund shall pay to X.X. Xxxxxx the greater of:
A.
An annual minimum fee of $20,000; or
B.
A fee based on the following schedule:
Composite Level Fee
$1,500
Sleeve Level (individual manages)
$3,500 per share
Out-of-pocket expenses will be computed, billed and payable monthly.
Transfer Agency Fees
For the transfer agent services rendered under this Agreement, the Fund shall pay to the Administrator the greater of:
A.
An annual minimum fee of $75,000 per fund family.
B.
$20,000 plus $22.50 per shareholder account.
C.
Out-of-pocket expenses and customary bank charges and offsets and customized systems and technology charges, which will be computed , billed and payable monthly. Transfer Agency out of pocket expenses include, but are not limited to, confirmations, statements, stationary, postage, courier service, forms, telephones, record retention, wires, transcripts, microfilm, technology development, and expenses incurred at the specific direction of the funds.
A-1
MUTUAL FUNDS SERVICE AGREEMENT
SCHEDULE B --
DESCRIPTION OF FUND ACCOUNTING SERVICES
X.X. Xxxxxx shall provide the following accounting services to the Fund:
A.
Maintenance of the books and records for the Fund’s assets, including records of all securities transactions.
B.
Calculation of each funds’, portfolios’ or classes’ Net Asset Value in accordance with the Prospectus, and after the fund, portfolio or class meets eligibility requirements, transmission to NASDAQ and to such other entities as directed by the Fund.
C.
Accounting for dividends and interest received and distributions made by the Fund.
D.
Coordinate with the Fund’s independent auditors with respect to the annual audit, and as otherwise requested by the Fund.
E.
As mutually agreed upon, X.X. Xxxxxx will provide domestic and/or international reports.
F.
Calculation of “SEC Yield” (See Appendix 1).
B-1
MUTUAL FUNDS SERVICE AGREEMENT
SCHEDULE C --
DESCRIPTION OF TRANSFER AGENCY SERVICES
The following is a general description of the transfer agency services X.X. Xxxxxx shall provide to the Fund.
A.
Shareholder Recordkeeping. Maintain records showing for each Fund shareholder the following: (i) name, address, appropriate tax certification and tax identifying number; (ii) number of shares of each fund, portfolio or class; (iii) historical information including, but not limited to, dividends paid, date and price of all transactions including individual purchases and redemptions, based upon appropriate supporting documents; and (iv) any dividend reinvestment order, application, specific address, payment and processing instructions and correspondence relating to the current maintenance of the account.
B.
Shareholder Issuance. Record the issuance of shares of the Fund, or each portfolio or class of the Fund. Except as specifically agreed in writing with the Trust, X.X. Xxxxxx shall have no obligation when countersigning and issuing and/or crediting shares to take cognizance of any other laws relating to the issue and sale of such shares except insofar as policies and procedures of the Stock Transfer Association recognize such laws.
C.
Transfer, Purchase and Redemption Orders. Process all orders for the transfer, purchase and redemption of shares of the Fund in accordance with the Fund’s current prospectus and written transfer agency policies and procedures agreed to from time to time, including electronic transmissions which the Fund acknowledges it has authorized, or in accordance with any instructions of the Fund or its agents which X.X. Xxxxxx reasonably believes to be authorized.
D.
Shareholder Communications. Transmit all communications by the Fund to its shareholders promptly following the delivery by the Fund of the material to be transmitted by mail, telephone, courier service or electronically.
E.
Proxy Materials. Assist with the mailing or transmission of proxy materials, tabulating votes, and compiling and certifying voting results.
F.
Returned Checks. In the event that any check or other negotiable instrument for the payment of shares is returned unpaid for any reason, X.X. Xxxxxx will take such steps, as X.X. Xxxxxx may deem appropriate and notify the Fund of such action. However, the Fund remains ultimately liable for any returned checks or negotiable instruments of its shareholders.
G.
Shareholder Correspondence. Acknowledge all correspondence from shareholders relating to their share accounts and undertake such other shareholder correspondence as may from time to time be mutually agreed upon.
C-1
H.
Tax Reporting. X.X. Xxxxxx shall issue appropriate shareholder tax forms as required.
I.
Escheatment. X.X. Xxxxxx shall provide escheatment services only with respect to the escheatment laws of the State of Michigan, including those which relate to reciprocal agreements with other states.
J.
Telephone Services. X.X. Xxxxxx will provide staff coverage, training and supervision in connection with the Fund’s telephone line for shareholder inquiries, and will respond to inquiries concerning shareholder records, transactions processed, procedures to effect the shareholder records and inquiries of a general nature relative to shareholder services. All other telephone calls will be referred to the Fund, as appropriate.
K.
Anti-Money Laundering Services. Verify shareholder identity upon opening new accounts where the subscription comes directly to X.X. Xxxxxx. X.X. Xxxxxx will monitor, identify and report shareholder transactions and identify and report suspicious activities that are required to be so identified and reported, and provide other required reports to the Securities and Exchange Commission, the U.S. Treasury Department, the Internal Revenue Service or each agency’s designated agent, in each case consistent with X.X Xxxxxx’x or the Fund’s AML Program, as provided to X.X. Xxxxxx and approved by X.X. Xxxxxx from time to time (“AML Program”). X.X. Xxxxxx will place holds on transactions in shareholder accounts or freeze assets in shareholder accounts, as provided in the AML Program and create documentation to provide a basis for law enforcement authorities to trace illicit funds. X.X. Xxxxxx will maintain all records or other documentation related to shareholder accounts and transactions therein that are required to be prepared and maintained pursuant to the AML Program, and make the same available for inspection by (i) the designated AML Compliance Officer, (ii) any auditor of the Fund’s AML Program or related procedures, policies or controls that have been designated by the Fund in writing, or (iii) regulatory or law enforcement authorities, and otherwise make said records or other documents available at the direction of the designated AML Compliance Officer.
L.
Fulfillment Services. As directed by X.X. Xxxxxx or upon the request of prospective shareholders (partners) either by telephone or in writing, X.X. Xxxxxx will mail reasonable quantities of prospectuses (offering memoranda), applications to purchase shares and other information customarily sent to prospective shareholders (partners).
C-2