EXHIBIT 10.16
January 28, 1998
Xx. Xxx Xxxxxxxxxxx
Vice President
Colonnade Developments
0 Xxxxxxx Xxxxx
Xxxxx 000
Xxxxxx, Xxxxxxx
X0X 0X0
Dear Sir:
SUBJECT: OFFER TO LEASE
0 XXXXXX XXXX, XXXXXX, XXXXXXX
------------------------------
Entrust Technologies Limited ("Tenant") hereby offers to lease the premises
hereinafter described from Colonnade Development Incorporated ("Landlord") upon
the terms and conditions hereinafter set forth.
1.0 PREMISES
--------
1.1 LOCATION OF PROPERTY
--------------------
0 Xxxxxx Xxxxx
Xxxxxx, Xxxxxxx ("the Building")
1.2 REGISTERED OWNER OF PROPERTY
----------------------------
Colonnade Development Incorporated
1.3 DESCRIPTION OF SPACE TO BE LEASED ("THE PREMISES")
--------------------------------------------------
The gross rentable area ("GRA") of the Premises is approximately 29, 149
square feet, on the ground and second floor, as outlined on Schedule "A"
attached hereto, and shall be subject to final measurement as reflected in
a certificate to be prepared in accordance with BOMA standard (Z65.1-1996)
at Landlord's cost by a professional land surveyor or architect.
(y) Total Gross Rentable Area of the Premises (GRA) 29,149 Sq. Ft.
(z) Total Gross Rentable Area of Building: 29,149 Sq. Ft.
Tenant's Proportionate Share: y x 100 = 100%
-
Z
1.4 USE OF PREMISES
---------------
General offices, research and development, related uses and for any other
legal use.
2.0 PARKING
-------
Tenant shall have the right during the term and any renewals to occupy the
entire parking lot at no cost.
3.0 TERM AND OCCUPANCY
------------------
3.1 INITIAL TERM
------------
The lease shall be for a Term of 3 years and 5 months commencing November
1, 1998 ("Commencement Date") and terminating on March 31, 2002.
3.2 OCCUPANCY
---------
The Leased Premises shall be available for occupancy by Tenant October 1,
1998 following waiver of the conditions outlined in section 18 0 of the
Offer to Lease, for the purpose of installing Leasehold Improvements.
Subject to mutual agreement, Tenant may be permitted earlier occupancy of
the Premises. In such event, Tenant shall be bound by the provisions of
the Offer to Lease except that Minimum Rent and Additional Rent shall not
be payable prior to November 1, 1998. The Tenant shall be responsible for
all Utilities consumed, and for all legal obligations under the Lease.
3.3 OPTION TO RENEW
---------------
Tenant shall have the option to renew this Lease for one further term of
five (5) years on the same terms and conditions save as to further right of
renewal, tenant inducements, and Minimum Rent; the Minimum Rent shall be
the then current Market Rate, determined as described in paragraph 5.0.
Tenant shall advise Landlord of its intention to exercise this option at
least nine (9) months prior to the expiration of the Term.
4.0 RENT
----
4.1 MINIMUM RENT
------------
Tenant shall pay to Landlord annual Minimum Rent, payable in equal
2
consecutive monthly payments in advance on the first (1st) day of each
month during the Term, as follows:
November 1, 1998 to March 31, 2002 - $9.00 per sq. ft. of GRA per annum
net.
4.2 ADDITIONAL RENT
---------------
Tenant shall pay, as Additional Rent, its proportionate share of Realty
Taxes and Operating Expenses including sales tax, and G.S.T. in respect of
the Premises and common areas and facilities, which may be estimated by
Landlord subject to final year end adjustments. Landlord estimates Realty
Taxes, Operating Expenses and Hydro charges to be $9.00 per square foot for
1998, excluding the new tax assessment legislation effective January 1,
1998.
In the event the Tenant is occupying 100% of the building, they shall have
the option of having all utilities billed directly to them.
In the event that Tenant, acting reasonably, is dissatisfied with the cost,
standard or quality of the delivery of cleaning and janitorial services for
the Premises, and after giving the Landlord written notice of its
dissatisfaction and at least 30 days to rectify, which Landlord has failed
to do, the Tenant may request that Landlord replace the provider of the
service, or Tenant may have the option to manage the service directly, and
Landlord shall use best efforts to comply with such request. Tenant shall
manage its own security services directly. In the event the Tenant decides
to manage these property management items directly, the administration fees
will be reduced proportionately.
5.0 MARKET RATE
-----------
Market Rate for the renewal term shall be established through the mutual
agreement of the Landlord and Tenant and shall be equal to the net rental
rate per square foot for comparable space in the Building and in other
buildings in the area of comparable quality, considering the size of the
premises, the quality of the tenancy and the tenant inducements being
offered at the time for five (5) year leases, including, but not limited
to, cash allowances, and free rent.
Landlord and Tenant shall use reasonable efforts to agree as to the Market
Rate. In the event agreement is not reached six (6) months prior to the
renewal period, Tenant and Landlord may, at its option, cancel the Option
to Renew by notice in writing to Landlord at least five (5) months prior to
commencement of the renewal period; otherwise, the parties agree to submit
to an arbitration process in accordance with Ontario Law to determine the
Market
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Rate.
6.0 LANDLORD'S WORK
---------------
The Landlord shall provide the Leased Premises in an "as is condition" as
per Schedule "B" hereto at no cost to the Tenant. The Tenant's design
company will co-ordinate with the Tenant to determine any existing
leaseholds that will be incorporated into the space plan. The Landlord
agrees to complete the Landlord's Work in the Leased Premises prior to
November 1, 1998.
7.0 DELAY
-----
In the event the Landlord's Work to be completed by the Commencement Date
is not completed by the Commencement Date except by reason of force majeure
or Tenant's delay, then the Commencement Date and end of Term shall be
postponed by the same number of days that the completion of Landlord's work
has been delayed beyond the original Commencement Date.
8.0 LEASEHOLD IMPROVEMENTS
----------------------
The General Contractor and the Construction Manager of the Tenant's
Leasehold Improvements shall be the Landlord. Tenant shall have final
approval and disclosure of the construction schedules and contracts and the
Landlord shall be entitled to a project management fee of 10% of all costs
incurred, save and except Landlord's work, Tenant's interior design and any
furniture installations.
9.0 RIGHT OF CANCELLATION
---------------------
Tenant shall have the one time option on March 30, 2000, on six (6) months
prior written notice to Landlord, to cancel the Lease with a penalty equal
to the amount of the unamortized balance of the leasing commissions and one
(1) months minimum and additional rent.
For the purpose of this calculation, Landlord will be deemed to have
amortized the leasing commissions over a Period of 41 months from the
Commencement Date. The interest rate factor to be applied in the
calculation shall be a nominal rate of 8% per annum, calculated semi-
annually, not in advance. Such payment shall be made by Tenant to Landlord
at the termination date.
10.0 TENANT RIGHTS TO INSTALL
------------------------
Tenant shall, at its expense, have the right to install any or all of the
following,
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subject to municipal approvals where applicable and Landlord's written
consent regarding size installation method and location, such consent not
to be unreasonably withheld or delayed:
. exterior signage at the top and on the facade of the Building
. exterior signage adjacent to the entrance of the Building and entrance
to site
. signage within the Building lobby
. raised flooring
. security system at the front and rear entrance door, shipping doors and
on any floors occupied by the Tenant
. building infrastructure upgrade
. generator
. core drilling as required
. roof top mechanical units
Tenant shall be responsible at its own cost to remove any of these
installations at the end of the Term and make good any damage to the
Building.
11.0 UNRESTRICTED TIME OF USE
------------------------
Tenant shall have access and use of the Premises twenty-four (24) hours a
day, seven (7) days a week.
12.0 FORM OF LEASE
-------------
Upon acceptance of this "Offer to Lease" by both the Landlord and Tenant a
formal lease shall be prepared by Landlord incorporating the terms and
conditions hereof and reflecting the principles in SCHEDULE "B" attached
(except as modified herein) and subject to Tenant's and Landlord's
solicitors' reasonable approval. Landlord and Tenant will use their
reasonable efforts to negotiate and execute the lease within thirty (30)
days of receipt of the lease by Tenant from Landlord.
13.0 This Offer to Lease shall be conditional upon the approval of Tenant's
senior management on or before February 20, 1998. Should written notice of
such approval not be provided to Landlord by such date, this Offer to Lease
shall become null and void and have no further effect.
The Tenant agrees that it will not accept any offers to lease on competing
space during this conditional period.
14.0 GENERAL PROVISIONS
------------------
Any commission payable to real estate companies or agent(s) with respect to
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the lease shall be borne by Landlord.
No news release, public announcement or any form of advertising shall be
made by Landlord and Tenant and Tenant's real estate broker with respect to
this Offer to Lease or the leasing of space in the Building by Tenant
without the prior written consent of Tenant, such consent not to be
unreasonably withheld or delayed.
15.0 TIME OF ESSENCE
---------------
Time shall be of the essence herein.
This Offer to Lease is open for acceptance by the Landlord until 6:00 p.m.
February 2, 1998 after which time if not accepted, it will become null and
void and of no further effect.
Yours truly
/s/ Xxxxx Xxxxxx
________________
Xxxxx Xxxxxx
Attachment
WE HEREBY ACCEPT THE TERMS AND CONDITIONS OF THIS OFFER TO LEASE.
DATED AT ____________________, THIS ________ DAY OF _________________, 1998.
Colonnade Development Incorporated
(Landlord)
Per: /s/ Xxx Xxxxxxxxxxx
________________________________
Title:
Per:
________________________________
Title:
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SCHEDULE "B"
------------
PRINCIPLES TO BE REFLECTED IN LEASE
CANADA
1. MEASUREMENT OF PREMISES - BOMA standards (Z65.1-1996)
2. OPERATING COSTS
. Landlord shall not act in an unreasonable or arbitrary manner in
incurring and allocating operating costs
. administration fees shall not exceed agreed percentage of operating
expenses (and not applied to costs for which Landlord is responsible or
depreciation or amortization)
. statement of operating costs shall be forwarded to Tenant within 120
days of end of each fiscal year
. costs of services/supplies provided by persons/companies not dealing at
arm's length with Landlord shall be competitive
. to include capital tax based on capital employed at the time of signing
of this Offer to Lease and estimated by the Landlord to be $0.14 per
square foot.
NOT TO INCLUDE:
. cost of Landlord's head office personnel, but to include (salary, wages
only of personnel involved in management of the building)
. cost of structural repairs of the Building including the Premises
(including foundation, concrete floors and structural frame and roof
system including membrane)
. amounts directly chargeable to other tenants
. ground rent (if any), amortization and interest or any capital
retirement of debt affecting the property
. any loss or damage to the Building or any personal injury for which the
Landlord is or ought to have been insured under the Lease, except in
the event of Tenant negligence
. any cost or expense which is normally treated in accordance with
generally accepted accounting principles as being of a capital nature
. all fines, suits, claims, demands, costs, charges and expenses for
which Landlord is liable by reason of the negligent or willful act or
omission of Landlord or those for whom it is in law responsible
. all work to the Building or Land made necessary by Landlord's non-
compliance with governing codes, etc. relating to the construction of
the Building
. cost of repairing latent defects in the Building and parking areas.
3. REALTY TAXES
. Landlord shall pay all such taxes on or before due date
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. Tenant shall not be responsible for any interest or fines for late
payment
. Landlord shall provide to Tenant, on request, receipted tax bills
4. CONDITION OF BUILDING - Landlord shall warrant at time of signing the Offer
to Lease and at Lease Commencement Date that (a) the HVAC, electrical and
all other Building systems are in excellent working order and of sufficient
capacity to service the Building and Premises for their current use; (b) it
is not aware of any structural or major repairs required to be effected to
the Building including the Premises; (c) it has not received any notice of
non-compliance of laws, by-laws, etc. in respect of the Building or Land
which has not been remedied, and the Building and Land comply with all
applicable zoning & construction laws, by-laws, etc.; (d) the Building and
Landlord's equipment therein do not contain formaldehyde foam insulation,
asbestos, or polychlorinated biphenyls.
REPAIR AND MAINTENANCE - Landlord shall maintain the Building and Land in a
first-class condition, in a good state of repair, and in compliance with
applicable laws, etc.
Tenant shall provide for normal maintenance of Premises, reasonable wear
and tear, damage by fire and other insured perils excepted.
If Landlord supervises any repairs, alterations, etc., separate from the
tenant leasehold improvements Landlord's costs shall include only actual
direct costs, plus a supervision fee of 10%.
Where Landlord has right to perform any work related to the Premises, or
where Landlord directs the use of specified contractors, the costs of any
such contractor shall be competitive.
6. LEASEHOLD IMPROVEMENTS - Tenant may make interior alterations and changes
in the Premises. Tenant shall obtain Landlord's prior written approval for
alterations.
The Landlord may require the Tenant to remove any non standard or unusual
Leasehold Improvements and to restore the premises to Base Building
condition upon the expiry of the Lease term. Following the finalization of
the Tenant Improvements the Landlord and Tenant will agree and itemize as
an addendum to this Offer to Lease those Leasehold Improvements which will
be removed at the end of the Lease Term.
Any contractors'/suppliers' warranties applying to work performed by
Landlord on behalf of Tenant shall be assigned to Tenant, on request.
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7. INSURANCE
Tenant shall take out and keep in force during the Term:
(i) all risks property insurance and, if applicable, broad comprehensive
boiler and machinery insurance on all objects owned or operated by
Tenant in the Premises and leasehold improvements
(ii) comprehensive general liability insurance in an amount not less than
$5,000,000 per occurrence;
(iii) Tenant's legal liability insurance;
(iv) automobile liability insurance including contractual liability
covering all licensed vehicles operated by or on behalf of Tenant;
(v) rental insurance sufficient to replace rent payable under the Lease
for at least 12 months.
Landlord shall take out and keep in force during the Term:
(i) all risks property insurance on the Building;
(ii) broad comprehensive boiler and machinery insurance on the equipment
contained in the Building;
(iii) comprehensive general liability insurance with respect to Landlord's
operations in respect of the Building in an amount not less than
$2,000,000 per occurrence.
All property insurance shall contain a waiver of subrogation rights of the
insurer against the other party and those for whom any of them is
responsible in law (whether or not the loss or damage is caused by their
act or omission).
All liability insurance shall contain a provision for cross-liability and
severability of interest.
Tenant and Landlord shall provide to one another, on request, certificates
of the insurance described above.
8. LIABILITY - Tenant shall be responsible for personal injury or property
damages, if damages result from breach by Tenant of Lease or willful or
negligent act of Tenant or those whom Tenant is responsible for at law.
9. OBSERVANCE OF LAWS - Tenant shall comply with all laws, etc. pertaining to
the Premises and Tenant's occupancy, provided the Premises were in
compliance with all such laws at the commencement of the Term. Except to
the extent Tenant is responsible therefor under the Lease, Landlord shall
comply with all laws, by-laws etc., in respect of the operation,
maintenance and condition of the Building and Land.
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10. SUBLET/ASSIGNMENT - Consent of Landlord is required for any sublet or
assignment of the Lease, except to any subsidiary or affiliate of Tenant
(in which case prompt prior notice shall be given to Landlord). Tenant
shall remain liable notwithstanding sublet or assignment.
11. LANDLORD'S RIGHT OF ENTRY (INSPECTION, ETC.) - To be exercised only at
reasonable times on prior written notice except in the event of an
emergency.
12. DEFAULT - Tenant shall be given the following notice periods to remedy any
default:
. non-payment or Rent - 10 days' written notice
. breach of any other covenant - 15 days' written notice or such longer
period of time as is necessary for Tenant to remedy such default
(provided Tenant promptly commences and thereafter continues diligently
to remedy such default), except in the event of an emergency.
13. DAMAGE OR DESTRUCTION
. If the Building or the Premises cannot be restored in 180 days as
determined by an independent architect, Landlord or Tenant can
terminate the Lease.
. Rent shall xxxxx until the Premises are restored by Landlord.
14. INTEREST ON ARREARS - Not to exceed prime plus 2% (to apply also on amounts
due by Landlord to Tenant).
15. CONSENT/APPROVALS - Any consent, permission or approval of Landlord or
Tenant required under the Lease shall not be unreasonably withheld or
delayed; adequate reasons in writing shall be given if consent refused.
16. EXERCISE OF RIGHTS BY LANDLORD - Landlord shall act reasonably and as a
prudent owner in exercising all rights and so as not to interfere more than
is reasonably necessary under the circumstances with Tenant's use and
enjoyment of the Premises.
17. TENANT'S RIGHT TO VACATE - Tenant may vacate the Premises at any time
provided it continues to pay the rent and meet its other financial
obligations under the Lease until its termination.
18. ENVIRONMENT - Landlord shall be responsible, at its expense, for the cost
of clean up or any other remedial measures for any contamination to the
Land or Building existing prior to the commencement of the Lease or caused
at any time thereafter by the Landlord or anyone for whom the Landlord is
responsible at law. Landlord warrants it is not aware of any such
contamination.
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19. RULES AND REGULATIONS - All rules and regulations shall be adopted by
Landlord, acting reasonably, and shall not be applied by Landlord in an
arbitrary or capricious manner.
20. WAIVER - Provision to apply to both Landlord and Tenant.
21. FORCE MAJEURE - Provision to apply to both Landlord and Tenant (other than
for payment of rent).
22. NON-DISTURBANCE AGREEMENT - Landlord shall use reasonable efforts to obtain
from mortgagee (if any) of the Building.
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