Participation Agreement (Seligman)
PARTICIPATION AGREEMENT
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXXXXXXX VALUE FUND SERIES, INC., and
XXXXXXXX ADVISORS, INC.
among
ML LIFE INSURANCE COMPANY OF NEW YORK,
XXXXXXXX VALUE FUND SERIES, INC., and
XXXXXXXX ADVISORS, INC.
THIS AGREEMENT, dated as of the 11th day of October, 2002, by and among ML Life
Insurance Company of New York(the “Company”), a New York life insurance company, on its own behalf
and on behalf of each segregated asset account of the Company set forth on Schedule A hereto as may
be amended from time to time (hereinafter referred to individually and collectively as the
“Account”), Xxxxxxxx Value Fund Series, Inc. (the “Fund”), a Maryland corporation, and Xxxxxxxx
Advisors, Inc. (the “Underwriter”), a Delaware corporation.
WHEREAS, the shares of beneficial interests of the Fund are divided into several series of
shares, each designated a “Portfolio” and representing the interest in a particular managed
portfolio of securities and other assets;
WHEREAS, the Fund is registered as an open-end management investment company under the
Investment Company Act of 1940, as amended, (the “1940 Act”) and shares of the Portfolios are
registered under the Securities Act of 1933, as amended (the “1933 Act”);
WHEREAS, J. & X. Xxxxxxxx & Co., Incorporated (the “Adviser”), a Delaware company, which
serves as investment adviser to the Fund, is duly registered as an investment adviser under
the Investment Advisers Act of 1940, as amended;
WHEREAS, the Underwriter, which serves as distributor to the Fund, is registered as a
broker-dealer with the Securities and Exchange Commission (the “SEC”) under the Securities Exchange
Act of 1934, as amended (the “1934 Act”), and is a member in good standing of the National
Association of Securities Dealers, Inc. (the “NASD”);
WHEREAS, the Account is duly established and maintained as a segregated asset account, duly
established by the Company, on the date shown for such Account on Schedule A hereto, to set aside
and invest assets attributable to variable annuity contracts set forth in Schedule A hereto, as it
may be amended from time to time by mutual written agreement (the “Contracts”);
WHEREAS, each Portfolio issues shares to the general public and pursuant to this Agreement,
will issue shares to the separate accounts of insurance companies (“Participating Insurance
Companies”) to fund variable annuity contracts sold to certain qualified pension and retirement
plans;
WHEREAS, the Company intends to purchase shares of other open-end management investment
companies that offer shares to the general public to fund the Contracts;
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WHEREAS, the Fund and the Underwriter know of no reason why shares in any Portfolio may not be
sold to Participating Insurance Companies to fund variable annuity contracts sold to certain
qualified pension and retirement plans; and
WHEREAS, to the extent permitted by applicable insurance laws and regulations, the Company
intends to purchase shares in the Portfolios (and classes thereof) listed in Schedule B hereto, as
it may be amended from time to time by mutual written agreement (the “Designated Portfolios”) on
behalf of the Account to fund the aforesaid Contracts, and the Underwriter is authorized to sell
such shares in the Designated Portfolios, and classes thereof, to the Account at net asset value.
NOW, THEREFORE, in consideration of their mutual promises, the Company, the Fund, and the
Underwriter agree as follows:
ARTICLE I. Sale of Fund Shares
1.1. The Fund has granted to the Underwriter exclusive authority to distribute the
Fund’s shares, and pursuant to a written agreement between the Fund and the Underwriter, the
Underwriter is authorized to make available to the Company for purchase on behalf of the
Account Fund shares of the Designated Portfolios and classes thereof listed on Schedule B to
this
Agreement (the “Shares”). Pursuant to such authority and instructions, and subject to Article
IX
hereof, the Underwriter agrees to make the Shares available to the Company for purchase on
behalf of the Account, such purchases to be effected at net asset value in accordance with
Section
1.3 of this Agreement. Notwithstanding the foregoing, the Board of Directors of the Fund (the
“Board”) may suspend or terminate the offering of Shares of any Designated Portfolio or class
thereof, if such action is required by law or by regulatory authorities having jurisdiction or
if, in
the sole discretion of the Board acting in good faith and in light of its fiduciary duties
under
federal and any applicable state laws, suspension or termination is necessary in the best
interests
of the shareholders of such Designated Portfolio.
1.2. The Fund shall redeem, at the Company’s request, any full or fractional Shares held
by the Company on behalf of the Account, such redemptions to be effected at net asset value in
accordance with Section 1.3 of this Agreement. Notwithstanding the foregoing, (i) the Company
shall not redeem Shares attributable to Contract owners except in the circumstances permitted
in
Section 9.4 of this Agreement, and (ii) the Fund may delay redemption of Shares of any
Designated Portfolio to the extent permitted by the 1940 Act, and any rules, regulations, or
orders thereunder.
1.3. Purchase and Redemption Procedures
(a) The Fund hereby appoints the Company as an agent of the Fund for the limited purpose
of receiving purchase and redemption requests on behalf of the Account (but not with respect to
any Fund shares that may be held in the general account of the Company) for the
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Shares made available hereunder, based on allocations of amounts to the Account or subaccounts
thereof under the Contracts and other transactions relating to the Contracts or the Account. All
transactions in Account shares shall be executed through the Omnibus Accounts of Company’s
affiliate Xxxxxxx Lynch, Pierce, Xxxxxx & Xxxxx, Inc. (“Omnibus Accounts”). Receipt of any such
request (or relevant transactional information therefor) on any day the New York Stock Exchange is
open for trading and on which the Fund calculates its net asset value pursuant to the rules of the
SEC (a “Business Day”) by the Company as such limited agent of the Fund prior to the time that the
Fund ordinarily calculates its net asset value as described from time to time in the Fund
Prospectus (which as of the date of execution of this Agreement is 4:00 p.m. Eastern Time) shall
constitute receipt by the Fund on that same Business Day, provided that the Fund receives notice of
such request by 10 a.m. Eastern Time on the next following Business Day, or in the event of systems
issues necessitating later delivery of such purchase and redemption requests by 11 a.m. Eastern
Time on the next following Business Day. Company will provide to the Transfer Agent or its designee
via the NSCC Fund SERV DCC & S platform (which utilizes the “as of record layout within Fund/SERV)
one or more files detailing the instructions received with respect to each Plan prior to 4:00 p.m.
Eastern Time on the prior Business Day for each of the Funds. If for any reason Company or its
affiliate is unable to transmit the file(s) with respect to any Business Day, Company or its
affiliate will notify the Transfer Agent or its designee by 11:00 a.m. Eastern Time on the next
following Business Day and provided that Company or its affiliate notify the Transfer Agent or its
designee, the value of such Shares shall be calculated at the net asset value determined as of the
close of trading on that prior Business Day.
(b) The Company shall pay for Shares on the same day that it notifies the Fund of a
purchase request for such Shares. Payment for Shares shall be made in federal funds
transmitted
to the Fund via the NSCC Fund/SERV DCC&S platform to be received by the Fund by 6:30 p.m.
Eastern Time on the day the Fund is notified of the purchase request for Shares (unless the
Fund
determines and so advises the Company that sufficient proceeds are available from redemption
of
Shares of other Designated Portfolios effected pursuant to redemption requests tendered by the
Company on behalf of the Account). Upon receipt of federal funds transmitted via the NSCC
Fund/SERV DCC&S platform, such funds shall cease to be the responsibility of the Company and
shall become the responsibility of the Fund. Notwithstanding any provision of this Agreement to
the contrary, for purchase and redemption instructions with respect to any Shares, Company and
the Fund will settle the purchase and redemption transactions referred to herein, via the NSCC
Fund/SERV platform settlement process on the next Business Day following the effective trade
date. The Fund or its designee will provide to Company a daily transmission of positions and
trading activity taking place in the Omnibus Accounts using Company’s affiliate’s proprietary
Inventory Control System (“ICS”).
(c) To the extent practicable, payment for Shares redeemed by the Account or the
Company shall be made in federal funds transmitted via the NSCC Fund/SERV DCC&S platform
to the Company on the next Business Day after the Fund is properly notified of the redemption
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order of such Shares (unless redemption proceeds are to be applied to the purchase of Shares
of other Designated Portfolios in accordance with Section 1.3(b) of this Agreement), except that
the Fund reserves the right to redeem Shares in assets other than cash and to delay payment of
redemption proceeds to the extent permitted under Section 22(e) of the 1940 Act and any Rules
thereunder, and in accordance with the procedures and policies of the Fund as described in the then
current prospectus. The Fund shall not bear any responsibility whatsoever for the proper
disbursement or crediting of redemption proceeds by the Company; the Company alone shall be
responsible for such action.
(d) Any purchase or redemption request for Shares held or to be held in the
Company’s general account shall be effected at the closing net asset value per share next
determined after the Fund’s receipt of such request as set forth in Section 1.3 (a)
herein.
1.4. The Fund shall use its best efforts to make the closing net asset value per Share for
each Designated Portfolio available to the Company by 6:30 p.m. Eastern Time each Business Day via
the NSCC Profile 1 platform, and in any event, as soon as reasonably practicable after the closing
net asset value per Share for such Designated Portfolio is calculated, and shall calculate such
closing net asset value, including any applicable daily dividend factor, in accordance with the
Fund’s Prospectus. In the event that a Designated Portfolio’s net asset value per Share is not made
available to the Company by such time on a given Business Day (“Day 1”), and the Company is unable
to calculate purchase and redemption orders for the Portfolio’s Shares received on Day 1 (“Day 1
Trades”) for transmission to the Fund or its transfer agent within the timeframes identified in
Section 1.3, as applicable, the Company agrees to calculate such Day 1 Trades in the next cycle
based on the Designated Portfolio’s net asset value per Share when received and transmit such
orders to the Fund or its transfer agent, either separately or along with the purchase and
redemption orders received on the next Business Day (“Day 2 Trades”), within the timeframes
identified in Section 1.3 for Day 2 Trades. In such event, provided that Day 1 Trades are
segregated from Day 2 Trades when transmitted to the Fund or its transfer agent, the Fund agrees to
effect Day 1 Trades at the Designated Portfolio’s net asset value per Share for Day 1. Neither the
Fund, any Designated Portfolio, the Underwriter, nor any of their affiliates shall be liable for
any information provided to the Company pursuant to this Agreement which information is based on
incorrect information supplied by the Company to the Fund or the Underwriter. The Underwriter
agrees to notify the Company promptly whenever an error is made in the pricing of shares of the
Fund and to indemnify and hold the Company harmless against any and all losses, claims, damages,
liabilities or expenses (including, but not limited to, any direct losses (but not any indirect or
consequential damages) suffered by our clients and any additional costs and expenses related to the
price correction, such as research costs, expenses related to developing computer software
specifically for the price correction, processing overtime and notices to customers) to which we
may become subject insofar as any such loss, claim, damage, liability or expense arises out of or
is based on any material error made in the pricing of shares of the Fund. To the extent such costs
and expenses are expected to exceed $15,000 in respect of any one pricing error the Company shall
give the Underwriter notice of such expectation. Payment shall be made by the Underwriter promptly
upon the receipt of a xxxx from the Company stating the indemnifiable costs of the price correction
and the expenses related thereto. In determining
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materiality for the purposes of this provision, the Company agrees to follow the
pricing error guidelines that the Securities and Exchange Commission has accepted for the
net asset value materiality standard.
1.5. Notwithstanding anything to the contrary contained in this Agreement, the Fund
will make available for purchase by the Company, on its behalf and on behalf of the Account a
class of shares available at net asset value which are not subject to a contingent deferred
sales
charge or redemption fee. In addition, no exchange fees will be applicable to shares of the
Funds
purchased by the Company, on its behalf and on behalf of the Account. The Fund shall furnish
notice (via the NSCC Profile II platform to the Company as soon as reasonably practicable of
any
income dividends or capital gain distributions payable on any Shares. The form of payment of
dividends and capital gains distributions will be determined in accordance with the Company’s
operational procedures in effect at the time of the payment of such dividend or distribution.
At
this time the Company, on its behalf and on behalf of the Account, hereby elects to receive
all
such dividends and distributions as are payable on any Shares in the form of additional
Shares of
that Designated Portfolio. Company will reinvest the additional Shares of that Designated
Fund
through a trade processed via the NSCC platform. The Company reserves the right, on its
behalf
and on behalf of the Account, to revoke this election and to receive all such dividends and
capital
gain distributions in the form of cash. The parties understand and agree that all
transactions of
Account shares contemplated herein shall be executed through the Omnibus Account and that
Company’s affiliate, Xxxxxxx Lynch, Pierce, Xxxxxx & Xxxxx, Inc. will receive all such
dividends
and distributions in the form of cash which Company, in turn, will immediately reinvest in the
form of additional Shares of that Designated Portfolio. The Transfer Agent or its designee
shall
notify the Company promptly of the number of Shares so issued as payment of such dividends
and distributions.
1.6. Issuance and transfer of Shares shall be by book entry only and executed through
the Omnibus Accounts. Stock certificates will not be issued to the Company or the Account.
Purchase and redemption orders for Fund shares shall be recorded in an appropriate ledger for
the
Account or the appropriate subaccount of the Account.
1.7 Fund Information.
(a) The Underwriter or its designee will provide (or cause to be provided) to Company the
information set forth in Schedule C hereto. In addition, notwithstanding anything contained in this
Agreement to the contrary, the Underwriter hereby agrees that Company may use such information in
communications prepared for the Contracts, including, but not limited to, application, marketing,
sales and other communications materials. The Underwriter or its designee will provide timely
notification to Company of any change to the CUSIP number or symbol designation of a Fund. Such
notification shall be given to Company at least ten (10) Business Days prior to the effective date
of the change or the effect of the change with respect to transactions by the Account in any
affected Fund and if necessary, shall be delayed for a reasonable time following notification
hereunder. The Underwriter agrees to provide notification of changes to other
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information described in Part I of Schedule C at such times and in such a format as the
Underwriter and the Company reasonably agree.
(b) Notwithstanding anything to the contrary in this Agreement, upon request, the
Underwriter will provide Company with prospectuses, proxy materials, financial statements,
reports
and other materials relating to each Fund in sufficient quantity for each Contract owner
invested in
the Fund.
(c) With the exception of (i) listings of product offerings; (ii) materials in the public
domain (e.g., magazine articles and trade publications); and (iii) materials used on an
internal basis
only, Company agrees not to furnish or cause to be furnished to any third parties or to
display
publicly or publish any information or materials relating to the Funds, except such materials
and
information as may be distributed to Company by Underwriter or approved for distribution by
Fund
upon Company’s request.
1.8. The parties hereto acknowledge that the arrangement contemplated by this Agreement
is not exclusive; the Fund’s shares may be sold to other investors and the cash value of the
Contracts may be invested in other investment companies. The Company acknowledges that shares of
the Fund are offered and sold directly to members of the general public, and are not and will not
be sold directly to insurance companies and their separate accounts and certain qualified
retirement plus in accordance with Section 817 (h)(4) of the Internal Revenue Code of 1986, as
amended, and Treasury Regulation 1.817-5.
ARTICLE II. Representations and Warranties
2.1. The Company represents and warrants that the Contracts (a) are, or prior to
issuance will be, registered under the 1933 Act, or (b) are not registered because they are
properly exempt from registration under the 1933 Act or will be offered exclusively in
transactions that are properly exempt from registration under the 1933 Act. The Company further
represents and warrants that the Contracts will be issued and sold in compliance in all material
respects with all applicable federal securities and state securities and insurance laws and that
the sale of the Contracts shall comply in all material respects with state insurance suitability
requirements. The Company further represents and warrants that it is an insurance company duly
organized and in good standing under applicable law, that it has legally and validly established
the Account prior to any issuance or sale thereof as a segregated asset account under Arkansas
insurance laws, and that it (a) has registered or, prior to any issuance or sale of the Contracts,
will register the Account as a unit investment trust in accordance with the provisions of the 1940
Act to serve as a segregated investment account for the Contracts, or alternatively (b) has not
registered the Account in proper reliance upon an exclusion from registration under the 1940 Act.
The Company shall register and qualify the Contracts or interests therein as securities in
accordance with the laws of the various states only if and to the extent deemed advisable by the
Company.
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2.2. The Fund represents and warrants that Shares sold pursuant to this Agreement
shall be registered under the 1933 Act and, duly authorized for issuance and sold in
compliance
with applicable state and federal securities laws, and that the Fund is and shall remain
registered
under the 0000 Xxx. The Fund shall amend the registration statement for its shares under the
1933 Act and the 1940 Act from time to time as required in order to effect the continuous
offering of its shares. The Fund shall register and qualify the shares for sale in accordance
with
the laws of the various states only if and to the extent deemed advisable by the Fund, the
Adviser,
or the Underwriter.
2.3. The Fund and the Underwriter agree to comply in all material respects with any
applicable state insurance laws or regulations (including the furnishing of information not
otherwise available to the Company which is required by state insurance law to enable the
Company to obtain the authority needed to issue the Contracts in any applicable state, and
including cooperating with the Company in any filings of sales literature for the Contracts),
to the
extent notified thereof in writing by the Company; provided that such compliance is not
inconsistent with any other laws or regulations applicable to the Fund or the Underwriter.
2.4. The Fund represents that it is lawfully organized and validly existing under the
laws of the State of Maryland and that it does and will comply in all material respects with
the
1940 Act.
2.6. The Underwriter represents and warrants that it is a member in good standing of
the NASD and is registered as a broker-dealer with the SEC. The Underwriter further represents
that it will sell and distribute the Fund shares in compliance with all material respects with
any
applicable state and federal securities laws.
2.7. The Fund represents and warrants that all of its trustees/directors, officers,
employees, investment advisers, and other individuals or entities dealing with the money
and/or
securities of the Fund are and shall continue to be at all times covered by a blanket fidelity
bond or
similar coverage for the benefit of the Fund in an amount not less than the minimum coverage
as
required currently by Rule 17g-l of the 1940 Act or related provisions as may be promulgated
from time to time. The aforesaid bond shall include coverage for larceny and embezzlement and
shall be issued by a reputable bonding company.
ARTICLE III. Prospectuses and Proxy Statements; Voting
3.1. The Underwriter shall provide the Company with as many copies of the Fund’s current
prospectus as the Company may reasonably request. The Fund or the Underwriter shall bear the
expense of printing copies of the current prospectus for the Fund that will be distributed to
existing and prospective Contract owners whose contracts are funded by the Fund’s shares, and the
Company shall bear the expense of printing copies of the Contract’s prospectus that are used in
connection with offering the Contracts issued by the Company. If requested by the Company in lieu
thereof, the Fund shall provide such documentation (including a final copy of the new prospectus on
diskette at the Fund’s or Underwriter’s expense) and other assistance as is
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reasonably necessary in order for the Company once each year (or more frequently if the prospectus
for the Fund is amended) to have the prospectus for the Contracts and the Fund’s prospectus printed
together in one document (such printing of the Fund’s prospectus and profiles for existing and
prospective Contract owners whose contracts are funded by the Fund’s shares to be at the Fund’s or
Underwriter’s expense). In such event, the Underwriter or its designee shall reimburse the Company
for the pro-rata share of the printing costs (excluding any non-printing costs such as composition
and document layout costs) for those pages that contain the Fund’s prospectus or periodic reports
to shareholders that the Company may reasonably print for distribution to existing and prospective
Contract owners whose Contracts are funded by Shares of the Fund.
3.2. The Fund’s prospectus shall state that the current Statement of Additional
Information (“SAI”) for the Fund is available, and the Underwriter (or the Fund), at its
expense,
shall provide a reasonable number of copies of such SAI free of charge to the Company for
itself
and for any owner of a Contract who requests such SAI.
3.3. Upon the reasonable request of the Company, the Fund shall provide the Company
with information regarding the Fund’s expenses, which information may include a table of fees
and
related narrative disclosure for use in any prospectus or other descriptive document relating
to a
Contract.
3.4. The Fund, at its or the Underwriter’s expense, shall provide the Company with
copies of its proxy material, reports to shareholders, and other communications to
shareholders in
such quantity as the Company shall reasonably require for distributing to Contract owners.
3.5. The Company shall:
(i) | solicit voting instructions from Contract owners; | ||
(ii) | vote the Shares in accordance with instructions received from Contract owners; and | ||
(iii) | vote Shares for which no instructions have been received in the same proportion as Shares of such portfolio for which instructions have been received, |
so long as and to the extent that the SEC continues to interpret the 1940 Act to require
pass-through voting privileges for variable contract owners or to the extent otherwise required by
law. The Company will vote Shares held in any segregated asset account for it’s own account in the
same proportion as Shares of such portfolio for which voting instructions have been received from
Contract owners, to the extent permitted by law.
ARTICLE IV. Sales Material and Information
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4.1. The Company shall furnish, or shall cause to be furnished, to the Fund, the
Underwriter, or their designees, each piece of sales literature or other promotional material
that
the Company develops and in which the Fund (or a Designated Portfolio thereof) or the Adviser
or the Underwriter is named. No such material shall be used until approved by the Fund, the
Underwriter or their designees. The Fund, the Underwriter, or their designees will be deemed
to
have approved such sales literature or promotional material unless the Fund or its designee
objects
or provides comments to the Company within ten (10) Business Days after receipt of such
material. The Fund, the Underwriter, or their designees reserve the right to reasonably object
to
the continued use of any such sales literature or other promotional material in which the Fund
(or
a Designated Portfolio thereof) or the Adviser or the Underwriter is named, and no such
material
shall be used if the Fund, the Underwriter or their designees so object.
4.2. The Company shall not give any information or make any representations or
statements on behalf of the Fund or concerning the Fund or the Adviser or the Underwriter in
connection with the sale of the Contracts other than the information or representations
contained
in the registration statement or profiles or prospectus or SAI for the Fund shares, as such
registration statement and profiles and prospectus or SAI may be amended or supplemented from
time to time, or in reports or proxy statements for the Fund, or in sales literature or other
promotional material approved by the Fund or its designee or by the Underwriter, except with
the
permission of the Fund or the Underwriter or the designee of either.
4.3. The Fund and the Underwriter, or their designee, shall furnish, or cause to be
furnished, to the Company, each piece of sales literature or other promotional material that
it
develops and in which the Company, and/or its Account, is named. No such material shall be
used until approved by the Company. The Company will be deemed to have approved such sales
literature or promotional material unless the Company objects or provides comments to the
Fund,
the Underwriter, or their designee within ten Business Days after receipt of such material.
The
Company reserves the right to reasonably object to the continued use of any such sales
literature
or other promotional material in which the Company and/or its Account is named, and no such
material shall be used if the Company so objects.
4.4. The Fund and the Underwriter shall not give any information or make any
representations on behalf of the Company or concerning the Company, the Account, or the
Contracts other than the information or representations contained in a registration statement
and
prospectus (which shall include an offering memorandum, if any, if the Contracts issued by the
Company or interests therein are not registered under the 1933 Act), or SAI for the Contracts,
as such registration statement, prospectus, or SAI may be amended or supplemented from time to
time, or in published reports for the Account which are in the public domain or approved by
the
Company for distribution to Contract owners, or in sales literature or other promotional
material
approved by the Company or its designee, except with the permission of the Company.
4.5. The Fund will provide to the Company at least one complete copy of all
registration statements, profiles, prospectuses, SAIs, shareholder reports, proxy statements,
sales
literature and other promotional materials, applications for exemptions, requests for
no-action
9
letters, and all amendments to any of the above, that relate to the Fund or its shares, promptly
after the filing of such document(s) with the SEC or other regulatory authorities.
4.6. The Company will provide to the Fund or the Underwriter at least one complete
copy of all registration statements, prospectuses (which shall include an offering memorandum,
if
any, if the Contracts issued by the Company or interests therein are not registered under the
1933
Act), SAIs, reports, solicitations for voting instructions, sales literature and other
promotional
materials, applications for exemptions, requests for no-action letters, and all amendments to
any
of the above, that relate to the Contracts or the Account, promptly after the filing of such
document(s) with the SEC or other regulatory authorities. The Company shall provide to the
Fund and the Underwriter any complaints received from the Contract owners pertaining to the
Fund or the Designated Portfolio.
4.7. The Fund will provide the Company with as much notice as is reasonably
practicable of any proxy solicitation for any Designated Portfolio, and of any material change
in
the Fund’s registration statement, particularly any change resulting in a change to the
registration
statement or prospectus for any Account. The Fund will work with the Company so as to enable
the Company to solicit proxies from Contract owners, or to make changes to its prospectus or
registration statement, in an orderly manner.
4.8. For purposes of this Article IV, the phrase “sales literature and other promotional
materials” includes, but is not limited to, any of the following that refer to the Fund or any
affiliate
of the Fund: advertisements (such as material published, or designed for use in, a newspaper,
magazine, or other periodical, radio, television, telephone or tape recording, videotape
display,
signs or billboards, motion pictures, or other public media), sales literature (i.e., any
written
communication distributed or made generally available to customers or the public, including
brochures, circulars, reports, market letters, form letters, seminar texts, reprints or
excerpts of any
other advertisement, sales literature, or published article), educational or training
materials or
other communications distributed or made generally available to some or all agents or
employees,
and registration statements, prospectuses, SAIs, shareholder reports, proxy materials, and any
other communications distributed or made generally available with regard to the Fund.
ARTICLE V. Fees and Expenses
5.1. All expenses incident to performance by the Fund under this Agreement shall be paid
by the Fund. The Fund shall see to it that all its shares are registered and authorized for
issuance in accordance with applicable federal law and, if and to the extent deemed advisable by
the Fund, in accordance with applicable state laws prior to their sale. As set forth in Section 3.1
herein, the Fund shall bear the expenses for the cost of registration and qualification of the
Fund’s shares, preparation and filing of the Fund’s prospectus and registration statement, proxy
materials and reports, setting the prospectus in type, setting in type and printing the proxy
materials and reports to shareholders (including the costs of printing a prospectus that
constitutes an annual report), the preparation of all statements and notices required by any
federal or state law, and all taxes on the issuance or transfer of the Fund’s shares.
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5.2. The Company shall bear the expenses of distributing the Fund’s prospectus to owners
of Contracts in connection with the offer of Contracts, issued by the Company and of distributing
the Fund’s proxy materials and reports to such Contract owners.
ARTICLE VI. Diversification and Qualification
6.1. The Fund represents that it is or will be qualified as a Regulated Investment
Company under Subchapter M of the Code, and that it will use its best efforts to maintain such
qualification (under Subchapter M or any successor or similar provisions) and that it will notify
the Company immediately upon having a reasonable basis for believing that it has ceased to so
qualify or that it might not so qualify in the future.
ARTICLE VII. Indemnification
7.1. Indemnification By the Company
7. l(a). The Company agrees to indemnify and hold harmless the Fund and the Underwriter and
each of its trustees/directors and officers, and each person, if any, who controls the Fund or the
Underwriter within the meaning of Section 15 of the 1933 Act or who is under common control with
the Underwriter (collectively, the “Indemnified Parties” for purposes of this Section 7.1) against
any and all losses, claims, damages, liabilities (including amounts paid in settlement with the
written consent of the Company) or litigation (including legal and other expenses), to which the
Indemnified Parties may become subject under any statute or regulation, at common law or otherwise,
insofar as such losses, claims, damages, liabilities or expenses (or actions in respect thereof) or
settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue
statements of any material fact contained in the registration statement, prospectus
(which shall include a written description of a Contract that is not registered
under the 1933 Act), or SAI for the Contracts or contained in sales literature for
the Contracts (or any amendment or supplement to any of the foregoing), or arise out
of or are based upon the omission or the alleged omission to state therein a
material fact required to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to indemnify shall not apply as
to any Indemnified Party if such statement or omission or such alleged statement or
omission was made in reliance upon and in conformity with information furnished to
the Company by or on behalf of the Fund for use in the registration statement,
prospectus or SAI for the Contracts or in the Contracts or sales literature (or any
amendment or supplement) or otherwise for use in connection with the sale of the
Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
11
SAI, or sales literature of the Fund not supplied by the Company or persons
under its control) or wrongful conduct of the Company or its agents or persons under
the Company’s authorization or control, with respect to the sale or distribution of
the Contracts or Fund Shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a
material fact contained in a registration statement, prospectus, SAI, or sales
literature of the Fund or any amendment thereof or supplement thereto or the
omission or alleged omission to state therein a material fact required to be stated
therein or necessary to make the statements therein not misleading if such a
statement or omission was made in reliance upon information furnished to the Fund by
or on behalf of the Company; or
(iv) arise as a result of any material failure by the Company to provide
the services and furnish the materials under the terms of this Agreement; or
(v) arise out of or result from any material breach of any representation
and/or warranty made by the Company in this Agreement or arise out of or result from
any other material breach of this Agreement by the Company;
as limited by and in accordance with the provisions of Sections 7.1(b) and 7.1(c) hereof.
7. l(b). The Company shall not be liable under this indemnification provision with respect to
any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance of such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of its obligations or duties under this Agreement.
7. l(c). The Company shall not be liable under this indemnification provision with respect to
any claim made against an Indemnified Party unless such Indemnified Party shall have notified the
Company in writing within a reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such Indemnified Party (or after
such Indemnified Party shall have received notice of such service on any designated agent), but
failure to notify the Company of any such claim shall not relieve the Company from any liability
which it may have to the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought against an
Indemnified Party, the Company shall be entitled to participate, at its own expense, in the defense
of such action. The Company also shall be entitled to assume the defense thereof, with counsel
satisfactory to the party named in the action. After notice from the Company to such party of the
Company’s election to assume the defense thereof, the Indemnified Party shall bear the fees and
expenses of any additional counsel retained by it, and the Company will not be liable to such party
under this Agreement for any legal or other expenses subsequently incurred by such party
independently in connection with the defense thereof other than reasonable costs of investigation.
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7.1(d). The Indemnified Parties will promptly notify the Company of the commencement of any
litigation or proceedings against them in connection with the issuance or sale of the Fund
shares or the Contracts or the operation of the Fund.
7.2. Indemnification by the Underwriter
7.2(a). The Underwriter agrees to indemnify and hold harmless the Company and each of its
directors and officers and each person, if any, who controls the Company within the meaning of
Section 15 of the 1933 Act (collectively, the “Indemnified Parties” for purposes of this Section
7.2) against any and all losses, claims, damages, liabilities (including amounts paid in settlement
with the written consent of the Underwriter) or litigation (including legal and other expenses) to
which the Indemnified Parties may become subject under any statute or regulation, at common law or
otherwise, insofar as such losses, claims, damages, liabilities or expenses (or actions in respect
thereof) or settlements:
(i) arise out of or are based upon any untrue statement or alleged untrue
statement of any material fact contained in the registration statement or profile or
prospectus or SAI or sales literature of the Fund (or any amendment or supplement to
any of the foregoing), or arise out of or are based upon the omission or the alleged
omission to state therein a material fact required to be stated therein or necessary
to make the statements therein not misleading, provided that this agreement to
indemnify shall not apply as to any Indemnified Party if such statement or omission
or such alleged statement or omission was made in reliance upon and in conformity
with information furnished to the Underwriter or the Fund by or on behalf of the
Company for use in the registration statement, profile, prospectus or SAI for the
Fund or in sales literature (or any amendment or supplement) or otherwise for use in
connection with the sale of the Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations (other than
statements or representations contained in the registration statement, prospectus,
SAI or sales literature for the Contracts not supplied by the Underwriter or persons
under their control) or wrongful conduct of the Fund or the Underwriter or persons
under their control, with respect to the sale or distribution of the Contracts or
Fund shares; or
(iii) arise out of any untrue statement or alleged untrue statement of a
material fact contained in a registration statement, prospectus, SAI or sales
literature covering the Contracts, or any amendment thereof or supplement thereto,
or the omission or alleged omission to state therein a material fact required to be
stated therein or necessary to make the statement or statements therein not
misleading, if such statement or omission was made in reliance upon information
furnished to the Company by or on behalf of the Fund or the Underwriter; or
13
(iv) arise as a result of any failure by the Fund or the Underwriter to provide
the services and furnish the materials under the terms of this Agreement (including
a failure of the Fund, whether unintentional or in good faith or otherwise, to
comply with the qualification requirements specified in Section 6.1 of this
Agreement); or
(v) arise out of or result from any material breach of any representation
and/or warranty made by the Fund or the Underwriter in this Agreement or arise out
of or result from any other material breach of this Agreement by the Fund or the
Underwriter; or
(vi) arise out of or result from the materially incorrect or untimely
calculation or reporting of the daily net asset value per share or dividend or
capital gain distribution rate;
as limited by and in accordance with the provisions of Sections 7.2(b) and 7.2(c) hereof
7.2(b). The Underwriter shall not be liable under this indemnification provision with respect
to any losses, claims, damages, liabilities or litigation to which an Indemnified Party would
otherwise be subject by reason of such Indemnified Party’s willful misfeasance, bad faith, or gross
negligence in the performance or such Indemnified Party’s duties or by reason of such Indemnified
Party’s reckless disregard of obligations and duties under this Agreement or to the Company or the
Account, whichever is applicable.
7.2(c). The Underwriter shall not be liable under this indemnification provision with respect
to any claim made against an Indemnified Party unless such Indemnified Party shall have notified
the Underwriter in writing within a reasonable time after the summons or other first legal process
giving information of the nature of the claim shall have been served upon such Indemnified Party
(or after such Indemnified Party shall have received notice of such service on any designated
agent), but failure to notify the Underwriter of any such claim shall not relieve the Underwriter
from any liability which it may have to the Indemnified Party against whom such action is brought
otherwise than on account of this indemnification provision. In case any such action is brought
against the Indemnified Party, the Underwriter will be entitled to participate, at its own expense,
in the defense thereof. The Underwriter also shall be entitled to assume the defense thereof, with
counsel satisfactory to the party named in the action. After notice from the Underwriter to such
party of the Underwriter’s election to assume the defense thereof, the Indemnified Party shall bear
the fees and expenses of any additional counsel retained by it, and the Underwriter will not be
liable to such party under this Agreement for any legal or other expenses subsequently incurred by
such party independently in connection with the defense thereof other than reasonable costs of
investigation.
14
7.2(d). The Indemnified Party will promptly notify the Underwriter of the commencement of any
litigation or proceedings against it or any of its officers or directors in connection with the
issuance or sale of the Contracts or the operation of the Account.
ARTICLE VIII. Applicable Law
8.1. This Agreement shall be construed and the provisions hereof interpreted under and
in accordance with the laws of the State of New York.
8.2. This Agreement shall be subject to the provisions of the 1933, 1934, and 1940
Acts, and the rules and regulations and rulings thereunder, including such exemptions from
those statutes, rules, and regulations as the SEC may grant and the terms hereof shall be
interpreted and
construed in accordance therewith.
ARTICLE IX. Termination
9.1. This Agreement shall continue in full force and effect until the first to occur
of:
(a) | termination by any party, for any reason with respect to some or all Designated Portfolios, by three (3) months advance written notice delivered to the other parties; or | ||
(b) | termination by the Company by written notice to the Fund and the Underwriter based upon the Company’s determination that shares of the Fund are not reasonably available to meet the requirements of the Contracts; or | ||
(c) | termination by the Company by written notice to the Fund and the Underwriter in the event any of the Shares are not registered, issued, or sold in accordance with applicable state and/or federal law or such law precludes the use of such Shares as the underlying investment media of the Contracts issued or to be issued by the Company; or | ||
(d) | termination by the Fund or the Underwriter in the event that formal administrative proceedings are instituted against the Company by the NASD, the SEC, the Insurance Commissioner, or like official of any state or any other regulatory body regarding the Company’s duties under this Agreement or related to the sale of the Contracts, the operation of any Account, or the purchase of the Shares; provided, however, that the Fund or the Underwriter determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Company to perform its obligations under this Agreement; or |
15
(e) | termination by the Company in the event that formal administrative proceedings are instituted against the Fund or the Underwriter by the NASD, the SEC, or any state securities or insurance department, or any other regulatory body; provided, however, that the Company determines in its sole judgment exercised in good faith, that any such administrative proceedings will have a material adverse effect upon the ability of the Fund or the Underwriter to perform its obligations under this Agreement; or | ||
(f) | termination by the Company by written notice to the Fund and the Underwriter with respect to any Designated Portfolio in the event that such Portfolio ceases to qualify as a Regulated Investment Company under Subchapter M as specified in Section 6.1 hereof, or if the Company reasonably believes that such Portfolio may fail to so qualify or comply; or | ||
(g) | termination by the Fund or the Underwriter by written notice to the Company, if the Fund or the Underwriter respectively, shall determine, in their sole judgment exercised in good faith, that the Company has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(h) | termination by the Company by written notice to the Fund and the Underwriter, if the Company shall determine, in its sole judgment exercised in good faith, that the Fund, the Adviser, or the Underwriter has suffered a material adverse change in its business, operations, financial condition, or prospects since the date of this Agreement or is the subject of material adverse publicity; or | ||
(i) | termination by the Company upon any substitution of the shares of another investment company or series thereof for Shares in accordance with the terms of the Contracts, provided that the Company has given at least 45 days prior written notice to the Fund and the Underwriter of the date of substitution; or | ||
(j) | transaction by any party upon another party’s failure to cure a material breach of any provision of this Agreement within thirty (30) days after written notice thereof |
9.2. (a) Notwithstanding any termination of this Agreement, the Fund and the Underwriter
shall, at the option of the Company, continue to make available additional Shares pursuant to the
terms and conditions of this Agreement, for all Contracts in effect on the effective date of
termination of this Agreement (hereinafter referred to as “Existing Contracts”), provided the
Company continues to pay the costs set forth in Section 5.2 and unless the Underwriter
16
requests that the Company seek an order pursuant to Section 26(c) of the 1940 Act to permit the
substitution of other securities for the Shares. The Underwriter agree to split the cost of seeking
such an order, and the Company agrees that it shall reasonably cooperate with the Underwriter and
seek such an order upon request. Specifically, the owners of the Existing Contracts may be
permitted to reallocate investments in the Fund, redeem investments in the Fund, and/or invest in
the Fund upon the making of additional purchase payments under the existing Contracts (subject to
any such election by the Underwriter). The parties agree that this Section 9.2 shall not apply to
any terminations under Section 9.1(i) of this Agreement.
(b) | In the event of a termination of this agreement pursuant to Section 9.1 ( other than 9. l(i)), the Company shall promptly notify the Fund and the Underwriter whether the Fund and the Underwriter will be required to continue to make shares available after such termination; in such circumstances, the provisions of this Agreement shall remain in effect except for Section 9.1 hereof, and thereafter any party may terminate the Agreement (the “Final Termination”), as so continued pursuant this Section 9.2,upon prior written notice to the other parties, such notice to be for a period this reasonable under the circumstances but, if given by the Fund or the Underwriter, need not be greater than six months. | ||
(c) | The Company, the Fund and the Underwriter agree to cooperate in respect of the measures that are necessary or appropriate to effect the Final Termination of this Agreement, and will give reasonable assistance to each other in that regard, including steps necessary or appropriate to ensure that an Account owns no shares of the Fund after the Final Termination of this Agreement. |
9.3 The Company shall not redeem Shares attributable to the Contracts (as opposed to
Shares attributable to the Company’s assets held in the Account) except (i) as necessary to
implement Contract owner initiated or approved transactions, (ii) as required by state and/or
federal laws or regulations or judicial or other legal precedent of general application
(hereinafter referred to as a “Legally Required Redemption”), (iii) upon 45 days prior written
notice to the Fund and Underwriter, as permitted by an order of the SEC pursuant to Section 26(c)
of the 1940 Act, but only if a substitution of other securities for the Shares is consistent with
the terms of the Contracts, or (iv) as permitted under the terms of the Contract. Upon request, the
Company will promptly furnish to the Fund and the Underwriter reasonable assurance that any
redemption pursuant to clause (ii) above is a Legally Required Redemption. Furthermore, except in
cases where permitted under the terms of the Contacts, the Company shall not prevent Contract
owners from allocating payments to a Portfolio that was otherwise available under the Contracts
without first giving the Fund or the Underwriter 45 days notice of its intention to do so.
9.4. Notwithstanding any termination of this Agreement, each party’s obligation under
Article VII to indemnify the other parties and the Company’s obligation under Section 3.5 regarding
pass-through and voting shall survive.
17
ARTICLE X. Notices
Any notice shall be sufficiently given when sent by registered or certified mail to the other
party at the address of such party set forth below or at such other address as such party may from
time to time specify in writing to the other party.
If to the Fund:
|
Xxxxxxxx Value Fund Series, Inc. 000 Xxxx Xxxxxx Xxx Xxxx, XX 00000 Attn: General Counsel |
|
If to the Company:
|
Xxxxx X. Xxxxxxxx, Esq. Senior Vice President and General Counsel ML Life Insurance Company of New York 0 Xxxxxx Xxxx Xxxxxxxxx, Xxx Xxxxxx 00000 |
|
If to the Underwriter:
|
Xxxxxxxx Advisors, Inc. 000 Xxxx Xxxxxx Xxx Xxxx, XX 00000 Attn: General Counsel |
ARTICLE XI. Miscellaneous
11.1. All persons dealing with the Fund must look solely to the property of the Fund,
and in the case of a series company, the respective Designated Portfolios listed on Schedule B
hereto as though each such Designated Portfolio had separately contracted with the Company and
the Underwriter for the enforcement of any claims against the Fund. The parties agree that
neither the Board nor any member thereof, officers, agents, or shareholders of the Fund assume
any personal liability or responsibility for obligations entered into by or on behalf of the
Fund.
11.2. Subject to the requirements of legal process and regulatory authority, each party
hereto shall treat as confidential the names and addresses of the owners of the Contracts and
all
information reasonably identified as confidential in writing by any other party hereto and,
except
as permitted by this Agreement, shall not disclose, disseminate or utilize such names and
addresses and other confidential information without the express written consent of the
affected
party until such time as such information has come into the public domain.
11.3. The captions in this Agreement are included for convenience of reference only and
in no way define or delineate any of the provisions hereof or otherwise affect their
construction or
effect.
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11.4. This Agreement may be executed simultaneously in two or more counterparts,
each of which taken together shall constitute one and the same instrument.
11.5. If any provision of this Agreement shall be held or made invalid by a court
decision, statute, rule or otherwise, the remainder of the Agreement shall not be affected
thereby.
11.6. Each party hereto shall cooperate with each other party and all appropriate
governmental authorities (including without limitation the SEC, the NASD, and state insurance
regulators) and shall permit such authorities reasonable access to its books and records in
connection with any investigation or inquiry relating to this Agreement or the transactions
contemplated hereby. Notwithstanding the generality of the foregoing, each party hereto
further
agrees to furnish the Arkansas Insurance Commissioner with any information or reports in
connection with services provided under this Agreement which such Commissioner may request in
order to ascertain whether the variable contract operations of the Company are being conducted
in a manner consistent with the Arkansas variable annuity laws and regulations and any other
applicable law or regulations. The Company agrees to pay the reasonable documented costs and
expenses incurred by the Fund or the Underwriter in connection with responding to such a
request.
11.7. The rights, remedies, and obligations contained in this Agreement are cumulative
and are in addition to any and all rights, remedies, and obligations, at law or in equity,
which the
parties hereto are entitled to under state and federal laws.
11.8. This Agreement or any of the rights and obligations hereunder may not be assigned
by any party without the prior written consent of all parties hereto.
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IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed
in its name and on its behalf by its duly authorized representative and its seal to be hereunder
affixed hereto as of the date specified below.
ML LIFE INSURANCE COMPANY OF NEW YORK:
By its authorized officer |
||||
By: | /s/ Xxxx X. Xxxxx | |||
Name: | Xxxx X. Xxxxx | |||
Title: | Vice President & Secretary | |||
XXXXXXXX VALUE FUND SERIES, INC.
By its authorized officer |
||||
By: | /s/ Xxxxx X. Xxxx | |||
Name: | Xxxxx X. Xxxx | |||
Title: | President | |||
XXXXXXXX ADVISORS, INC.
By its authorized officer |
||||
By: | /s/ Xxxxxxx X. Xxxxxxx | |||
Name: | Xxxxxxx X. Xxxxxxx | |||
Title: | President |
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Schedule A
Dated: October 11, 2002
SEPARATE ACCOUNTS OF THE COMPANY
Xxxxxxx Xxxxx Life Variable Annuity Separate Account D
XXXXXXXXX
Xxxxxxxx # XXXX-XX-000
00
Schedule B
DESIGNATED PORTFOLIOS AND CLASSES
Dated: October 11, 2002
Xxxxxxxx Small-Cap Value Fund
|
Class A |
22
Schedule C
FUND MATERIALS
Part I. Fund Description
• | The Fund will provide to Company or a common service provider designated by Company within ten (10) days of the end of each month, the Fund’s average annual return for the 1, 5, and 10 year periods ending the current month on a Net Asset Value basis. | ||
• | The Fund will provide to Company a description of the Fund including holdings, portfolio composition, largest sectors and geographical allocation and a statement of objective in a mutually acceptable format. |
Part II. Fund Information and Materials
The Fund will provide to Company the following information and
materials on an as needed basis, as requested by Company:
• | A supply of materials relating to the Funds (prospectuses, quarterly reports and other brochures) to include with contract application sales, marketing and communication materials. | ||
• | Specific investment performance information that may be requested that cannot be obtained from the prospectus. This would include specific calculations on various performance parameters and will require an aggressive turnaround time (usually 5 business days). |
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