EXHIBIT 10.3
PROPERTY MANAGEMENT AGREEMENT
This Agreement (the "Agreement") is made as of March 23, 2001 by and
between CRIT-VA II, Inc., a Virginia corporation (the "Owner"), and Cornerstone
Realty Income Trust, Inc., a Virginia corporation (the "Manager").
RECITALS:
Owner is the owner of the apartment communities listed on Schedule A
hereto (collectively, the "Properties"). Owner has selected Manager to manage
the Properties on the terms and conditions set forth in this Agreement.
NOW THEREFORE, for good and valuable consideration, receipt and
sufficiency of which are hereby acknowledged, the parties hereto agree as
follows:
1. Designation of Property Manager. Owner hereby engages Manager as
the sole and exclusive manager to rent, manage and operate the Properties, upon
the conditions and for the term and compensation herein set forth. All or a
portion of the services being performed by Manager may be contracted or
subcontracted to another property management company, provided that such company
agrees in writing to be bound by the terms of this Agreement.
2. Term of Agreement. This Agreement shall be valid for an initial
term of two (2) years. In the event Owner sells its interest in a Property, this
Agreement will terminate as to such Property upon the date of such sale. This
Agreement shall renew automatically for successive terms of two (2) years, on
the same terms and conditions as set forth in this Agreement, unless a party
elects not to renew this Agreement by delivering written notice to the other
party at least sixty (60) calendar days before the end of any two-year term.
3. Acceptance of Engagement. Manager hereby accepts its engagement as
the manager of the Properties and agrees to perform all services necessary for
the care, protection, maintenance and operation of the Properties. Without
limiting the scope of the foregoing:
(a) Manager shall collect all rents and other income from the
Properties, provided that nothing herein contained shall constitute a guarantee
by Manager of the payment of rent by tenants.
(b) Manager shall purchase, at the expense of Owner, all
equipment, tools, appliances, materials, supplies and uniforms necessary for the
maintenance or operation of the Properties.
(c) Manager shall contract on behalf of Owner for water, gas,
electricity and other services necessary for the operation and maintenance of
the Properties.
(d) Manager shall advertise for the rental of units at the
Properties, the cost of which shall be paid by Owner.
(e) Manager shall use all reasonable efforts to keep the
Properties rented by procuring tenants for the Properties and negotiating and
executing on behalf of Owner all leases for units at the Properties.
(f) Manager shall hire, evaluate, supervise, discharge and
pay all employees or contractors necessary for the management and operation of
the Properties. Owner agrees that all wages and compensation (and federal and
state unemployment insurance and other required charges) with respect to such
employees and contractors shall be paid from Owner's funds.
(g) Manager shall prepare and file all returns and other
documents (other than promissory notes, mortgages, deeds of trust or other
documents or instruments which would encumber the Properties) required under the
Federal Insurance Contributions Act and the Federal Unemployment Tax Act, or any
similar federal or state legislation. Manager also shall file returns and
reports, and pay from Owner's funds, all sums as may be required from time to
time by the states or localities in which the Properties are located.
(h) Manager shall maintain accurate and complete books of
account with entries for all receipts and expenditures, and such books of
account shall be the property of Owner and shall at all times be open to the
inspection of Owner, or any of its employees or duly authorized agents.
(i) Manager shall deliver to Owner of all lenders' annual
property inspection letters regarding repairs necessary to avoid mortgage loan
defaults. Manager shall deliver a detailed monthly statement of all receipts and
disbursements on or before the 20th day of each month for the preceding month.
Such statement shall show the status of collections, shall be supported by
cancelled checks, vouchers, duplicate invoices and similar documentation
covering all items of income and expense, and shall be kept in Manager's office
and shall be available for inspection by Owner's representatives at all times.
Manager also shall deliver a monthly operating statement showing the income and
expense for the month, for the year-to-date and for the same month of the
preceding year. The cost of performing the accounting functions outlined in
paragraph (h) and this paragraph (i) shall be paid by Owner pursuant to the
terms of this Agreement.
(j) Manager shall deliver to Owner annual reports containing
a composite financial report of the monthly statements provided in accordance
with paragraph (i), plus a statement by Manager as to the operations of the
Properties during the previous year and recommendations, if any, as to necessary
policy changes or improvements for the forthcoming year, accompanied by an
estimated budget for such items.
(k) Manager shall deliver to Owner from time to time, and at
least semi-annually, a tentative budget of expenses.
(l) Manager shall deliver to Owner from time to time, and at
least annually, the following schedules with respect to the Properties: (1)
forecast of rental and occupancy changes;
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(2) review of lease negotiations; (3) annual analysis of leases; and (4)
schedule of capital improvements and method of financing such improvements.
(m) Manager shall deliver to Owner, on a regular basis, all
forms necessary to operate and lease the Properties and manage the personnel,
including but not limited to form leases, contracts and management policies.
(n) During the initial term of this Agreement, Manager shall
supervise the transition from the former owners of the Properties and shall, to
the extent necessary, implement new management systems with respect to the
operation of the Properties.
4. Deposits of Rent and Other Income. All sums received from rents,
tenant security deposits or other deposits on units at the Properties, deposits
on keys and other income from the Properties, shall be deposited as collected by
Manager to the credit of Owner in such bank or banks as may be designated by
Owner from time to time. Such funds shall be disbursed only in accordance with
the terms of each particular lease and any applicable federal, state or local
laws, regulations or ordinances.
5. Insurance. Owner shall place all insurance policies with respect to
the Properties and their operation. Manager shall be included as an insured in
the policies covering general liability, public liability and workers'
compensation insurance. In the event Manager is authorized by Owner to place
insurance policies, the companies, the general agents, the amounts of coverage
and the risks insured shall be subject to the approval of Owner.
6. Indemnification. Owner hereby agrees to indemnify Manager against,
and to hold Manager harmless from, any loss, cost or expense (including
reasonable investigative expenses and legal fees), judgment, award, settlement,
fine, penalty and liability of any kind incurred by or asserted against Manager
by reason of, or in connection with, the engagement of Manager hereunder, the
performance by Manager of the services described herein or the occurrence or
existence of any event or circumstance which results or is alleged to have
resulted in any death or injury to any person, any destruction of, or damage to,
any of the Properties, or any suit, action or proceeding (whether threatened,
initiated or completed) arising from any of the foregoing. Notwithstanding the
preceding, however, no such indemnification of Manager shall be made, and
Manager shall indemnify Owner against, and shall hold Owner harmless from, any
loss that a court of competent jurisdiction shall determine, by final
adjudication, to have resulted from willful misconduct, gross negligence or
fraud by or on the part of Manager.
7. Compensation of Manager for Managing the Properties. Owner shall pay
to Manager a "Property Management Fee" for management of the Properties pursuant
to this Agreement in an amount equal to five percent (5%) of the monthly gross
revenues from the Properties. The Property Management Fee shall be paid to
Manager on or before the 10th day of each month and shall be based upon the
income from the Properties received by Owner (for such month) by such date. If
additional income from the Properties is received by Owner after such date, the
sum due to Manager with respect to such additional income shall be paid to
Manager when Manager is paid its fees for the next succeeding month.
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8. Reimbursement of Expenses. Owner shall reimburse Manager for
Manager's expenses, including salaries and related overhead expenses, associated
with bookkeeping, accounting and financial reporting services pertaining to the
Properties.
9. Reserves for Capital Items. Owner acknowledges that the budget of
expenses prepared by Manager, pursuant to paragraph 3(k), shall contain a
category labeled "Reserve for Capital Items." Owner agrees to place rents and
other income in a bank account, or to permit Manager to transfer Owner's funds
to such account, in sufficient amounts to meet the needs reflected in such
budget. Such funds shall be placed in the account on a monthly basis as
reflected in the budget.
10. Cash Flow. Owner acknowledges that the budget of expenses prepared
by Manager, pursuant to paragraph 3(k), shall contain a category labeled "Cash
Flow." Owner agrees, in the event that the budgeted cash flow for the Properties
is negative in any month covered by the budget, to place sufficient funds in a
bank account, or to permit Manager to transfer Owner's funds to such account, to
correct the budgeted operating deficit. Such funds shall be placed in such
account at least forty-five (45) calendar days before the budgeted deficit is to
occur.
11. Power of Attorney. Owner hereby makes, constitutes and appoints
Manager as Owner's true and lawful attorney-in-fact, for Owner and in its name,
place and stead and for its use and benefit, to sign, acknowledge and file all
documents and agreements (other than promissory notes, mortgages, deeds of trust
or other documents or instruments which would encumber the Properties) necessary
to perform or effect the duties and obligations of Manager under the terms of
this Agreement. The foregoing power of attorney is a special power of attorney
coupled with an interest, and may only be terminated by canceling this Agreement
as provided herein.
12. Relationship of Parties. The parties agree and acknowledge that
Manager is, and shall operate as, an independent contractor in performing duties
and services under this Agreement, and shall not be deemed an employee or agent
of Owner.
13. Entire Agreement. This Agreement represents the entire
understanding between the parties hereto with regard to the transactions
described herein and may only be amended by a written instrument signed by the
party against whom enforcement is sought.
14. Governing Law. This Agreement shall be construed in accordance
with, and be governed by, the laws of the Commonwealth of Virginia, without
regard to any rules or principles thereof regarding choice or conflicts of laws.
(next page is signature page)
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WITNESS the following signatures:
OWNER: CRIT-VA II, Inc.
a Virginia corporation
By: /s/ Xxxxxxx X. Xxxxxxx, Xx.
---------------------------
Xxxxxxx X. Xxxxxxx, Xx.,
Vice President
MANAGER: Cornerstone Realty Income Trust, Inc.
a Virginia corporation
By: /s/ Xxxxxxx X. Xxxxxxx, Xx.
---------------------------
Xxxxxxx X. Xxxxxxx, Xx.,
Executive Vice President
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SCHEDULE A
(List of Properties)
The Properties consist of those real properties, together with all improvements
thereon, that are located at the following addresses:
Greenbrier Apartments
0 Xxxxxxxxxx Xxxxx
Xxxxxxxxxxxxxx, Xxxxxxxx 00000
Harbour Club Apartments
000 Xxxxx Xxxx Xxxx
Xxxxxxxx Xxxxx, Xxxxxxxx 00000
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