EXHIBIT (8)(b) Defined Contribution Clearance & Settlement Agreement (The Vanguard Group, Inc.)
EXHIBIT (8)(b)
Defined Contribution Clearance & Settlement Agreement
(The Vanguard Group, Inc.)
(The Vanguard Group, Inc.)
NSCC Membership Number 4566
THE VANGUARD GROUP, INC.
DEFINED CONTRIBUTION CLEARANCE & SETTLEMENT
AGREEMENT
AGREEMENT
THIS AGREEMENT, made this 1st day of September, 2010, by and between THE VANGUARD GROUP, INC.
(“Vanguard”), a Pennsylvania corporation with its principal place of business in Pennsylvania, and
TRANSAMERICA LIFE INSURANCE COMPANY (the “Intermediary”), an Iowa insurance company with its
principal place of business in Iowa.
WITNESSETH:
WHEREAS, Vanguard provides services as transfer agent, dividend disbursement agent, and shareholder
servicing agent for the open-end management investment companies registered under the Investment
Company Act of 1940, as amended (the “1940 Act”), that are included in The Vanguard Group of
investment companies, as well as Vanguard STAR Funds and Vanguard Institutional Index Fund (each, a
“Vanguard Fund” and collectively, the “Vanguard Funds”);
WHEREAS, the Intermediary is an insurance company which is supervised and examined by state
authorities having supervision over insurance companies;
WHEREAS, the Intermediary has established or will establish one or more segregated asset accounts
(the “Accounts”) to fund certain variable annuity contracts and/or variable life insurance policies
(each, a “Policy” and collectively, the “Policies”) designed and issued by the Intermediary and
provided to (1) certain tax-qualified defined contribution plans or other employee benefit or
retirement plans under which investment transactions are directed by the plan participants and
beneficiaries thereunder (each such plan, a “Plan” and collectively the “Plans”, and each
participant or beneficiary under each Plan, a “Plan participant” and collectively the “Plan
participants”) and/or (2) other clients of the Intermediary and/or its affiliates (each, a “Client”
and collectively the “Clients”) (each such Client, Plan, and Plan participant, a “Policy owner”, and
collectively the “Policy owners”);
WHEREAS, each Account is a duly organized, validly existing segregated asset account, established
by resolution of the Board of Directors of the Intermediary, to set aside and invest assets
attributable to the Policies;
WHEREAS, the Intermediary or, if applicable, an affiliate of the Intermediary or other underlying
institution with which the Intermediary has entered into an agreement (each such affiliate or other
underlying institution, an “Underlying Intermediary” and collectively, the “Underlying
Intermediaries”), provides Policy owner accounting, record-keeping, administrative and/or other
services to the Policies;
WHEREAS, the Policies provide for the allocation of net amounts received by the Intermediary to
sub-accounts of the Accounts which correspond to each Vanguard Fund for investment in shares of the
Vanguard Funds;
WHEREAS, selection of a particular sub-account is made by the applicable Client or Plan
participant, and such Policy owners may reallocate their investment options among the sub-accounts
in accordance with the terms of the Policies;
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WHEREAS, the Intermediary or an Underlying Intermediary has established or will establish
individual accounts on its record-keeping system reflecting all transactions by or on behalf of
Policy owners which result in purchases, redemptions or current-day exchanges by the Accounts of
shares of the Vanguard Funds;
WHEREAS, Vanguard has established or will establish accounts on its mutual fund shareholder
record-keeping system to reflect the Accounts’ ownership of shares of the Vanguard Funds and all
transactions by the Accounts involving such shares;
WHEREAS, pursuant to the Intermediary’s agreements with the Underlying Intermediaries, if any, the
Underlying Intermediaries transmit to the Intermediary orders for the purchase, redemption or
exchanges by the Accounts of shares of the Vanguard Funds, based upon transactions by or on behalf
of Policy owners;
WHEREAS, Vanguard and the Intermediary are members of the National Securities Clearing Corporation
(“NSCC”) or otherwise have access to the NSCC’s Fund/SERV system (“Fund/SERV”);
WHEREAS, Fund/SERV permits the electronic transmission of the Accounts’ account transaction data
between Vanguard and the Intermediary;
WHEREAS, Vanguard and the Intermediary desire to participate in Fund/SERV with respect to
transactions by the Accounts involving shares of the Vanguard Funds, pursuant to the terms and
conditions set forth in this Agreement and the Operating and Contingency Procedures/Defined
Contribution Clearance & Settlement, as they may be modified from time to time in Vanguard’s sole
discretion, which are attached hereto and made a part hereof (the “DCC&S Operating/Contingency
Procedures”);
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto,
intending to be legally
bound, hereby agree as follows:
1. Appointment of the Intermediary as Agent.
(a) Authorization of Intermediary and Underlying Intermediaries. Subject to
any and all limitations set forth in this Agreement and in the DCC&S Operating/Contingency
Procedures, Vanguard, as transfer agent for the Vanguard Funds, hereby appoints the Intermediary as
the limited agent of Vanguard, and the Intermediary hereby accepts such appointment, for the
purpose of treating transaction instructions received by the Intermediary from Policy owners (to
the extent such instructions would result in the purchase, redemption or exchange of Vanguard Fund
shares by an Account) (“Instructions”) as receipt by Vanguard of purchase, redemption and exchange
orders for shares of the Vanguard Funds. The Intermediary may designate and authorize such
Underlying Intermediaries as it deems necessary, appropriate or desirable, to accept Instructions
from or on behalf of Policy owners. A Vanguard Fund will be deemed to have received a purchase,
redemption or exchange order when the Intermediary or an Underlying Intermediary accepts the
Instructions in accordance with this Agreement. In most instances, a Policy owner will receive the
unit price corresponding to the share price next computed by the Vanguard Fund after the time at
which such Policy owner provides its Instructions to the Intermediary or Underlying Intermediary,
provided all of the requirements and obligations of the Intermediary and the Underlying
Intermediaries with respect to acceptance and transmission of orders set forth in this Agreement
are satisfied. The Intermediary shall be liable to Vanguard and the Vanguard Funds for the
Underlying Intermediaries’ compliance with the terms of this Section 1(a) to the same extent as if
the Intermediary itself had acted or failed to act instead of the Underlying Intermediary.
(b) Policy Owner-Level Transactions. The purchases, redemptions and exchanges
accepted by the Intermediary and the Underlying Intermediaries, if any, pursuant to Section 1(a)
above shall be based on: (i) Policy owner-level transactions made by or on behalf of Policy owners which are recorded on the
Intermediary’s or an Underlying Intermediary’s record-keeping system; or (ii) other authorized
transaction directions received by
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the Intermediary or an Underlying Intermediary from the Accounts which are recorded on the
Intermediary’s or an Underlying Intermediary’s record-keeping system. For purposes of this
Agreement, “Policy owner-level transactions” shall include:
(A) Any authorized Instruction to an Account by or on behalf of any Policy owner to invest
in a Vanguard Fund through the Account in accordance with the terms and conditions of the Policy
and the applicable Vanguard Fund prospectus;
(B) Any authorized Instruction to an Account to exchange existing amounts held on behalf
of any Policy owner to a Vanguard Fund in accordance with the terms and conditions of the Policy
and the applicable Vanguard Fund prospectus;
(C) Any authorized Instruction to an Account to exchange existing amounts invested in a
Vanguard Fund on behalf of any Policy owner to any other investment option offered under the Policy
in accordance with the terms and conditions of the Policy and the applicable Vanguard Fund
prospectus; and
(D) Any authorized Instruction to an Account on behalf of any Policy owner to pay
withdrawal or distribution proceeds to a Policy owner from a Vanguard Fund in accordance with the
terms and conditions of the Policy and the applicable Vanguard Fund prospectus.
(c) Policy Recordkeeping. (i) The Intermediary or the Underlying Intermediaries
shall maintain records for the Accounts and for the Policy owners reflecting all shares of the
Vanguard Funds purchased, redeemed and exchanged by the Accounts based on Policy owner-level
transactions (including the date and price for all transactions and share balances) and all
re-investments by the Accounts of dividends and capital gains distributions paid by the Vanguard
Funds. The Intermediary shall reconcile on each day that the New York Stock Exchange is open for
trading (a “Business Day”) all transactions by the Accounts involving shares of the Vanguard Funds
(including purchases, redemptions and exchanges) with the corresponding Policy owner-level
transactions on the Intermediary’s or the appropriate Underlying Intermediary’s record-keeping
system. It is understood that the Intermediary’s or an Underlying Intermediary’s maintenance of
Policy owner-level account records for an Account is done as the agent for the Account and not as
the agent for Vanguard or any of its affiliates.
(ii) The Intermediary shall promptly notify Vanguard if the Intermediary or any Underlying
Intermediary experiences difficulty in maintaining Policy owner-level records described above in an
accurate and complete manner. The Intermediary agrees to furnish Vanguard with such information as
Vanguard may reasonably request from time to time in order for Vanguard to verify the
Intermediary’s compliance with the terms of this Agreement (including, without limitation, periodic
certifications confirming the provision of the Intermediary’s or any Underlying Intermediary’s
record-keeping services to the Accounts in a manner consistent with the terms of this Agreement).
(d) No Extension of Agency. Notwithstanding the authorizations granted by
Vanguard under this Section 1, neither the Intermediary nor any Underlying Intermediary shall be,
nor hold itself out to the public or engage in any activity as, an agent for Vanguard in respect of
or in connection with the distribution or marketing of shares of the Vanguard Funds.
(e) Availability of Vanguard Fund Shares. The parties acknowledge and agree that
the availability of shares of any Vanguard Fund shall be subject to the Vanguard Fund’s
then-current prospectus and statement of additional information, applicable federal and state laws,
and applicable rules and regulations of the Securities and Exchange Commission (“SEC”) and the
Financial Industry Regulatory Authority, Inc. (“FINRA”).
2. Compliance Responsibilities.
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(a) Vanguard is responsible for (i) the compliance of each prospectus, registration
statement, annual or other periodic report, proxy statement and item of advertising or marketing
material prepared by it relating to each Vanguard Fund with all applicable laws, rules and
regulations (except for advertising or marketing material prepared by the Intermediary to the
extent any information therein was not published or provided to the Intermediary by or on behalf of
Vanguard or any Vanguard Fund or accurately derived from information published or provided by or on
behalf of Vanguard or any Vanguard Fund), (ii) the registration or qualification of the shares of
each Vanguard Fund under all applicable laws, rules and regulations, and (iii) the compliance by
Vanguard and each Vanguard Fund with all applicable laws, rules and regulations (including the 0000
Xxx) governing its performance under this Agreement, and the rules and regulations of each
self-regulatory organization with jurisdiction over Vanguard or the Vanguard Fund, except to the
extent that the failure to so comply by Vanguard or any Vanguard Fund is caused by the
Intermediary’s breach of this Agreement or the Intermediary’s willful misconduct or negligence in
the performance of, or failure to perform, its obligations under this Agreement.
(b) The Intermediary is responsible for the Intermediary’s and the Underlying
Intermediaries’, if any, compliance with all applicable laws, rules and regulations governing their
performance under this Agreement, and the rules and regulations of each self-regulatory
organization with jurisdiction over the Intermediary or the Underlying Intermediaries, except to
the extent that the Intermediary’s or an Underlying Intermediary’s failure to comply with any law,
rule or regulation is caused by Vanguard’s breach of this Agreement or Vanguard’s willful
misconduct or negligence in the performance of, or failure to perform, its obligations under this
Agreement.
3. Fees and Expenses.
(a) Vanguard and the Intermediary agree that no fees will be paid to, or exchanged or
shared between Vanguard and the Intermediary under this Agreement.
(b) Each party will pay all of its out-of-pocket expenses incurred in connection with the
performance of its obligations under this Agreement, except as may otherwise be specified in this
Agreement.
4. Representations and Warranties.
(a) Vanguard represents and warrants that:
(i) It has the requisite authority to enter into this Agreement on its own behalf and on
behalf of the Vanguard Funds;
(ii) It has taken all actions legally necessary to authorize the execution and delivery of
this Agreement and the performance of its obligations hereunder, and this Agreement has been duly
executed and delivered by its authorized representative and constitutes
its legal, valid and binding obligation, enforceable against Vanguard in accordance with its terms;
(iii) It or an affiliate is in compliance with the applicable conditions and
qualifications set forth in Rule 2830 of the Conduct Rules of FINRA, as amended from time to time,
which enable a member of FINRA to offer or sell shares of the Vanguard Funds;
(iv) Each Vanguard Fund is a no load or no sales charge fund;
(v) Either the Vanguard Funds, Vanguard or its agent are Fund Members of the NSCC and have
access to the NSCC’s Fund/SERV system; and
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(vi) Vanguard currently has and at all times pertinent hereto will have sufficient
financial resources, whether through a fidelity bond or otherwise, to meet all of its financial
obligations arising under this Agreement, including its obligations under Section 12 of this
Agreement.
(b) The Intermediary represents and warrants that:
(i) It and each Underlying Intermediary is one or more of the following: (A) a
broker-dealer registered under the Exchange Act and a member in good standing of FINRA; (B) an
investment adviser registered under the Investment Advisers Act of 1940, as amended; (C) a bank or
trust company which is a member of the Federal Reserve System or is supervised and examined by
state or federal authorities having supervision over banks; (D) an insurance company which is
supervised and examined by state authorities having supervision over insurance companies; or (E) a
transfer agent or clearing agency registered under the Exchange Act;
(ii) It or a relevant designee is an NSCC Member and has access to Fund/SERV;
(iii) It has taken all actions legally necessary to authorize the execution and delivery
of this Agreement and the performance of its obligations hereunder, and this Agreement has been
duly executed and delivered by its authorized representative and constitutes its legal, valid and
binding obligation, enforceable against the Intermediary in accordance with its terms;
(iv) All orders for the purchase, redemption and exchange of shares of, and/or
registration of an account in, the Vanguard Funds (“Orders”) which correspond to Instructions
received from a Policy owner on a Business Day by the Intermediary or, subject to the requirements
set forth in Section 14 below, by an Underlying Intermediary, and any corrections to such Orders,
will be entered by the Intermediary onto Fund/SERV by the applicable daily cutoff time for Order
entries or entry corrections set forth in the DCC&S Operating Procedures;
(v) It will not transmit any Order to Vanguard through Fund/SERV on a Business Day
pursuant to this Agreement unless (A) the Intermediary or, subject to the requirements set forth in
Section 14 below, an Underlying Intermediary, has received the Instructions corresponding to such
Order from the Policy owners prior to the close of the New York Stock Exchange (generally, 4:00
p.m. Eastern Time) (“Market Close”) on such Business Day;
(vi) Neither it nor any Underlying Intermediary will permit an Account or a Policy owner
to cancel or modify after Market Close on a Business Day any Order or Instructions, respectively,
received from such Account or Policy owner prior to Market Close on such Business Day;
(vii) All Orders transmitted to Vanguard through Fund/SERV pursuant to this Agreement will
have been duly authorized by the applicable Account;
(viii) With respect to all Orders transmitted to Vanguard through Fund/SERV pursuant to
this Agreement, the Intermediary will maintain, or cause to be maintained, records sufficient to
document the truth of the representations and warranties set forth in this Section 4(b); such
records will be available to Vanguard for inspection promptly upon request;
(ix) The Intermediary maintains policies and procedures that are designed to ensure
compliance with the requirements of Rule 22c-1 under the 1940 Act, applicable SEC and SEC staff
interpretations, and the terms of this Agreement, and the Intermediary is in compliance with such
policies and procedures;
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NSCC Membership Number 4566
(x) The Intermediary currently has and at all times pertinent hereto will have
sufficient financial resources, whether through a fidelity bond or otherwise, to meet all of its
financial obligations arising under this Agreement, including its obligations under Section 12 of
this Agreement;
(xi) In connection with the authorizations in Section 1 of this Agreement, the
Intermediary represents and warrants to Vanguard that:
(A) The Intermediary has implemented an internal control structure and adopted written
internal control procedures that are reasonably designed to prevent and detect on a timely basis
Instructions received by the Intermediary after Market Close from being aggregated with
Instructions received by the Intermediary before Market Close, and to minimize errors that could
result in late transmission of Orders to Vanguard (“Internal Control Procedures”).
(B) The Intermediary will review, no less than annually, the adequacy of its Internal
Control Procedures and will change and modify them as necessary to maintain their adequacy.
(C) Each Underlying Intermediary, if any, has adopted and implemented written internal
controls that are reasonably designed to prevent and detect on a timely basis Instructions received
by the Underlying Intermediary after Market Close from being aggregated with Instructions received
by the Underlying Intermediary before Market Close, and to minimize errors that could result in
late transmission of Orders to Vanguard (“Underlying Intermediary Internal Control Procedures”).
(D) Each Underlying Intermediary will be required to review, not less than annually, the
adequacy of its Underlying Intermediary Internal Control Procedures and to change and modify them
as necessary to maintain their adequacy.
(E) Upon Vanguard’s written request with reasonable advance notice, the Intermediary will
provide Vanguard with a description of its Internal Control Procedures and a certification from the
Intermediary that they are adequate as of the most recent review, as well as a certification that
each Underlying Intermediary, if any, has adopted and implemented Underlying Intermediary Internal
Control Procedures that are adequate as of the most recent review.
5. Obligations of Vanguard.
(a) Transactions Subject to Fund/SERV. Vanguard will accept Orders transmitted by
the Intermediary through Fund/SERV on behalf of the Accounts in accordance with this Agreement and
the DCC&S Operating/Contingency Procedures. Vanguard will be responsible for processing and
executing any such Orders from the Intermediary in a timely manner.
(b) Performance of Duties. Vanguard will perform any and all duties, functions,
procedures and responsibilities assigned to it under this Agreement and as otherwise established by
the NSCC from time to time. Vanguard will maintain facilities, equipment and skilled personnel
sufficient to perform the foregoing activities and to otherwise comply with the terms of this
Agreement. Vanguard will conduct each of the foregoing activities in a competent manner and in
compliance with (i) all applicable laws, rules and regulations, including NSCC rules and procedures
relating to Fund/SERV, and (ii) the then-current prospectuses, statements of additional information
(“SAIs”), and policies of the Vanguard Funds; provided, however, that in the event
of a conflict between the provisions of the DCC&S Operating/Contingency Procedures and any
applicable “optional” NSCC rule or procedure, the DCC&S Operating/Contingency Procedures will
control.
(c) Accuracy
of Information, Transmissions Through and Access to Fund/SERV. All
information provided by Vanguard to the Intermediary through Fund/SERV and pursuant to this
Agreement will be accurate,
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complete and in the format prescribed by the NSCC. Vanguard will adopt, implement and maintain
procedures reasonably designed to ensure the accuracy of all transmissions through Fund/SERV and to
limit the access to, and the inputting of data into, Fund/SERV to persons specifically authorized
by Vanguard.
(d) Pricing Information. On every Business Day, Vanguard will transmit by 7:00 p.m.,
Eastern time, each Vanguard Fund’s closing net asset value and public offering price (if
applicable) for that day and/or notification of no price for that day, to the Intermediary via both
the NSCC’s Mutual Fund Profile Service and such other transmission method mutually agreed to by the
parties. Vanguard shall provide such information on a best efforts basis taking into consideration
any extraordinary circumstances arising at the Vanguard Funds (e.g., natural disasters, etc.).
Neither the Intermediary nor any Underlying Intermediary shall be entitled to rely on any source of
net asset value information other than such transmission by Vanguard.
6. Obligations of the Intermediary.
(a) Performance of Duties. The Intermediary will perform or cause to be performed
any and all duties, functions, procedures and responsibilities assigned to it under this Agreement
and as otherwise established by the NSCC from time to time. The Intermediary will maintain or cause
to be maintained facilities, equipment and skilled personnel sufficient to perform the foregoing
activities and to otherwise comply with the terms of this Agreement. The Intermediary will conduct
each of the foregoing activities in a competent manner and in compliance with all applicable laws,
rules and regulations, including NSCC rules and procedures relating to Fund/SERV; provided,
however, that in the event of a conflict between the provisions of the DCC&S
Operating/Contingency Procedures and any applicable “optional” NSCC rule or procedure, the DCC&S
Operating/Contingency Procedures will control.
(b) Accuracy of Information, Transmissions Through and Access to Fund/SERV. All
information provided by the Intermediary to Vanguard through Fund/SERV and pursuant to this
Agreement will be accurate, complete and in the format prescribed by the NSCC. For each Fund/SERV
Order, the Intermediary will provide Vanguard with all information reasonably required by Vanguard
to establish and maintain such Order (and any subsequent adjustments to such Order). The
Intermediary will adopt, implement and maintain procedures reasonably designed to ensure the
accuracy of all transmissions through Fund/SERV and to limit the access to, and the inputting of
data into, Fund/SERV to persons specifically authorized by the Intermediary.
(c) Accepting and Transmitting Orders. As provided in Section 1, and in accordance
with the procedures set forth below and in the DCC&S Operating/Contingency Procedures, the
Intermediary will act as the limited agent of Vanguard to receive Instructions from Policy owners
corresponding to purchase, redemption and exchange Orders by the Accounts of shares of the Vanguard
Funds. All such Orders shall be settled with the NSCC, except as otherwise provided in the DCC&S
Operating/Contingency Procedures.
(i) Receipt by the Intermediary or Underlying Intermediary of Policy Owner-Level
Transactions. The parties understand and agree that the Intermediary or, subject to the
requirements of Section 14 below, an Underlying Intermediary, may receive Policy owner-level
transactions in various formats, including directions in writing, by computer magnetic tape,
diskette or electronic data transmission, through interactive voice response system, or by any
other accepted method for transmitting defined contribution plan data that is adopted for the
Policies and the Accounts. All Policy owner-level transactions shall be received and processed by
the Intermediary or an Underlying Intermediary in accordance with its standard transaction
processing procedures that apply to all investment options offered under the Policies. The
Intermediary or the relevant Underlying Intermediary, if any, shall maintain records sufficient to
identify the date and time of receipt of all Policy owner-level transactions involving the Vanguard
Funds and shall make such records available upon request for examination by Vanguard or its
designated representative or, at the request of Vanguard, by appropriate governmental authorities
or self-regulatory organizations. Under no circumstances shall the Intermediary or any Underlying
Intermediary change, alter or manipulate any Policy owner-level transactions received by it in good
order.
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(ii) Transmission by the Intermediary of Orders. Based on the Policy owner-level
transactions and other authorized Account transactions received by the Intermediary prior to Market
Close on each Business Day, the Intermediary shall transmit to Vanguard via Fund/SERV by the time
of receipt of Cycle 7 from the NSCC on the following Business Day (approximately 7:00 a.m. Eastern
time) a file containing the Order, in dollars or shares, by each Account for shares of each
Vanguard Fund for the preceding Business Day. Each transmission by the Intermediary of an Order
shall constitute a representation by the Intermediary that such order was based solely on Policy
owner-level transactions and other authorized Account transactions received by the Intermediary or
an Underlying Intermediary, if applicable, prior to the Market Close on the previous Business Day,
and that such Order included only and all such transactions so received by the Intermediary or
Underlying Intermediary, as the case may be.
(d) Redemption Fees. The Intermediary agrees that it or, subject to the
requirements of Section 14 below, the Underlying Intermediaries, if any, will, where applicable,
track, assess and remit to Vanguard, for the benefit of the relevant Vanguard Funds, redemption
fees incurred as a result of transactions in such Vanguard Funds by or on behalf
of Clients and Plan participants through the Accounts, in accordance with the terms of the
Redemption Fee Procedures set forth in Exhibit A attached to this Agreement, as such Exhibit may be
modified by Vanguard from time to time in its discretion.
(e) Purchase Fees. The Intermediary agrees that it or, subject to the requirements
of Section 14 below, the Underlying intermediaries, if any, will, where applicable, track, assess
and remit to Vanguard, for the benefit of the relevant Vanguard Funds, purchase fees incurred as a
result of transactions in such Vanguard Funds by or on behalf of Clients and Plan participants
through the Accounts, in accordance with the terms of the Purchase Fee Procedures set forth in
Exhibit B attached to this Agreement, as such Exhibit may be modified by Vanguard from time to time
in its discretion.
(f) Frequent Trading Policy. CHOOSE ONE OF THE FOLLOWING AND INITIAL ON
BEHALF OF THE INTERMEDIARY ON THE APPROPRIATE LINE.
Vanguard Intermediary |
Vanguard Funds’ Frequent Trading Policy. The Intermediary agrees that
it or, subject to the requirements of Section 14 below, the Underlying
Intermediaries, if any, will apply the Vanguard Funds’ frequent trading
policy to Clients and Plan participants transacting in the Vanguard Funds
through the Accounts, in accordance with the terms of the Frequent Trading
Policy Procedures set forth in Exhibit C attached to this Agreement, as
such Exhibit may be modified by Vanguard upon reasonable advance written
notice to the Intermediary. |
|
Intermediary’s or Underlying Intermediary’s Frequent Trading Policy. The
Intermediary agrees that it or, subject to the requirements of Section 14
below, the Underlying Intermediaries, if any, will apply the frequent
trading policy described in or attached as Exhibit C to this Agreement to
Clients and Plan participants transacting in the Vanguard Funds through the
Accounts, as such Exhibit may be modified by the Intermediary upon
reasonable advance written notice to Vanguard. |
(g) Extraordinary Events. The Intermediary is not authorized to accept as
Vanguard’s agent any Order for the purchase or redemption of shares in an amount which equals or
exceeds the “Large Transaction Amount” for a Vanguard Fund, as specified in Attachment A to the
DCC&S Operating/Contingency Procedures (“Attachment A”), where such Order is the result of an
“Extraordinary Event” of which the Intermediary is aware, unless the Intermediary has notified
Vanguard of such Order as soon as practicable following the Intermediary becoming aware of the
Extraordinary Event and, with respect to purchases or redemptions of which the Intermediary is
aware as of one hour prior to the Market Close on the trade date. For these purposes, an
“Extraordinary Event” shall mean an
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event outside the normal operation of an Account such as an entire Account moving into or out
of a Vanguard Fund or an asset transfer or merger arising from a merger, acquisition or
divestiture. In addition, in accordance with the prospectus of each Vanguard Fund, Vanguard
reserves the right to refuse any purchase Order, or to delay settlement of any redemption Order,
which Vanguard, in its sole discretion, deems disruptive or detrimental to the applicable Vanguard
Fund. In connection with any redemption Order that equals or exceeds the applicable Large
Transaction Amount, Vanguard reserves the right to delay delivery of redemption proceeds for up to
seven days, to the extent permitted by applicable law or regulation, or to effect the redemption
through an in-kind distribution of securities.
(h) Multiple Share Classes. Certain Vanguard Funds identified on Attachment A
offer one or more special share classes to qualifying investors investing in such Vanguard Funds,
including investors investing through financial intermediaries. Vanguard agrees to make these share
classes, as in effect from time to time, available to those Intermediary accounts with Vanguard
that satisfy all then-current eligibility requirements, as specified in Exhibit D attached to this
Agreement (which Exhibit may be modified by Vanguard from time to time in its discretion), subject
to the Intermediary’s compliance with the additional terms and conditions set forth in Exhibit D.
Vanguard and the Vanguard Funds reserve the right to discontinue availability of any one or more
share classes at any time and for any reason without prior notice.
(i) Closed Funds. On occasion, Vanguard may close to new or existing investors one
or more of the Vanguard Funds (“Closed Funds”) on terms or subject to conditions that may vary from
Closed Fund to Closed Fund.
(i) If, pursuant to the terms of a Closed Fund’s closure, any Closed Fund remains
available to Accounts investing in the Closed Fund, then from and after the date on which such
Closed Fund is closed to new investors (as such date is determined by Vanguard), the Intermediary
will not:
(A) | Open a new account in such Closed Fund, or | ||
(B) | Transmit an Order to purchase shares of such Closed Fund, |
unless, in either case, the Account for which such account is opened or Order is transmitted is
eligible to invest in such Closed Fund pursuant to the terms of the closure and, if applicable, the
aggregate amount invested in the Closed Fund by such Account during the relevant period does not
exceed any maximum investment limitation imposed in connection with the fund closing.
(ii) If a new account is opened in a Closed Fund or a purchase of shares in a Closed Fund
is requested in violation of this Section 6(i), Vanguard shall be authorized to cancel the Order by
means of which the new account was opened or the purchase was requested at any time and, in the
case of a new account, to terminate the account at any time. Any such cancellation and/or
termination shall be on a current-day basis, and Vanguard will return to the Intermediary the
lesser of (A) the amount initially invested in violation of paragraph (i) above or (B) the
then-current value of such investment.
(j) Advance Information. Vanguard will provide the Intermediary with reasonable
notice of any revisions to the Vanguard Funds’ prospectuses and/or SAIs that Vanguard believes
would affect the Intermediary’s performance of its duties and obligations pursuant to this
Agreement. In addition, from time to time, the Vanguard Funds may implement policy changes that
affect the Intermediary’s performance of recordkeeping for an Account. In order to allow the
Intermediary a reasonable amount of time to make any necessary adjustment to its record-keeping
systems, Vanguard, in its sole discretion, may communicate such policy changes to the Intermediary
before transmitting this information to Vanguard Fund shareholders as a whole (“Advance
Information”). The Intermediary shall treat all Advance Information as confidential pursuant to
Section 11 of this Agreement and, prior to its being made public by Vanguard, shall use such
information solely for systems adjustment purposes. The Intermediary shall communicate Advance
Information to its own
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NSCC Membership Number 4566
directors, officers and employees on a need to know basis, only. Under no circumstances shall
the Intermediary communicate Advance Information to any Underlying Intermediary or any Policy
owners or to anyone else except as expressly permitted in this Section 6(j) or with Vanguard’s
prior written consent, until such information becomes publicly available.
(k) Tax Compliance and Reporting.
(i) Responsibilities of the Intermediary and/or the Underlying Intermediaries. The
Intermediary, or the Underlying Intermediaries, if any, shall be responsible for obtaining all
information necessary in order to assure that all accounts in the Vanguard Funds are established
and maintained in compliance with applicable tax laws, rules and regulations. The Intermediary or
the Underlying Intermediaries, if any, shall comply in all respects with any and all applicable
obligations relating to tax reporting and withholding pursuant to the Internal Revenue Code of
1986, as amended (the “Code”), or other applicable tax laws, rules and regulations, including
without limitation such obligations relating to Account purchases and redemptions and any Policy
owner-level transactions. The Intermediary or the Underlying Intermediaries, if any, shall promptly
advise Vanguard or the Vanguard Funds of any matter that may affect the responsibilities of the
Vanguard Funds or Vanguard to Policy owners pursuant to the Code or other applicable tax laws,
rules and regulations. All information that is received by the Intermediary from the Vanguard Funds
or Vanguard for inclusion in Policy owner tax statements shall be reported to the Policy owners
accurately, completely and in a timely manner. The Intermediary also agrees to obtain and maintain,
and to the extent necessary, provide to any Vanguard Fund or Vanguard, for each account in a
Vanguard Fund, all forms or documents required by applicable laws, rules or regulations with regard
to any of the foregoing.
(ii) Tax Status of the Intermediary and/or the Underlying Intermediaries. Upon
execution of this Agreement, the Intermediary and the Underlying Intermediaries, if any, will
provide Vanguard with a duly completed Internal Revenue Service (“IRS”) Form W-9 (Request for
Taxpayer Identification Number and Certification), or any updated or successor form, signed under
penalties of perjury. The Intermediary agrees to cause any Underlying Intermediaries designated by
the Intermediary following execution of this Agreement to provide Vanguard with a duly completed
IRS Form W-9, or any updated or successor form, signed under penalties of perjury. The Intermediary
agrees, and will cause all Underlying Intermediaries, if any, to notify Vanguard of any changes in
its respective tax status and, as appropriate, to provide Vanguard with a new IRS Form W-9, or any
updated or successor form.
(iii) Survival of Tax Obligations. As the Intermediary and the Underlying
Intermediaries, if any, are responsible hereunder for complying with all applicable laws, rules and
regulations concerning the proper establishment and continued maintenance of their respective
accounts in the Vanguard Funds, including, without limitation, IRS or Code requirements regarding
certified tax identification numbers and compliance with all applicable tax laws, rules and
regulations relating to tax reporting and withholding, Vanguard and the Vanguard Funds will not be
responsible for compliance therewith. All obligations of the Intermediary and the Underlying
Intermediaries, if any, related to such tax compliance, including without limitation compliance
with all notice obligations under IRS or Code requirements and payment of any and all related
fines, interest, penalties or tax, shall survive termination of the Intermediary’s and any
Underlying Intermediaries’ accounts and this Agreement.
(iv) Manual Settlement Procedures. If the Intermediary or any Underlying
Intermediary instructs Vanguard or a Vanguard Fund to remit payments other than to the Intermediary
or an Underlying Intermediary as provided in Section 5(f) of the DCC&S Operating/Contingency
Procedures and Vanguard or a Vanguard Fund accepts such instructions, the Intermediary or
Underlying Intermediary will be responsible hereunder for complying with all applicable tax laws,
rules and regulations concerning such payment, including without limitation any tax reporting and
withholding requirements under IRS or Code requirements.
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NSCC Membership Number 4566
(1) Certain Transactions and Restrictions.
(i) The Intermediary agrees that it will provide, not later than five Business Days after
receipt of a written request by Vanguard on behalf of a Vanguard Fund, the Taxpayer Identification
Number of any or all Policy owners(s) and the amount, date, name of investment professional
associated with the Policy owner (if any), and transaction type (purchase, redemption, transfer, or
exchange) of every purchase, redemption, transfer, or exchange of shares of such Vanguard Fund held
through an account maintained by the Intermediary or an Underlying Intermediary during the specific
period covered by the request. Unless required by applicable law, rule or regulation, Vanguard and
the Vanguard Funds agree not to use the information received under this Section for marketing or
any other purpose not related to (A) limiting or reducing abusive trading in shares issued by the
Vanguard Funds or (B) collecting purchase or redemption fees (if any).
(ii) The Intermediary agrees that it will execute, or cause the relevant Underlying
Intermediary to execute, written instructions from Vanguard on behalf of a Vanguard Fund, including
instructions to restrict or prohibit purchases or exchanges of Vanguard Fund shares in specific
accounts or by or on behalf of specific Policy owners identified by such Vanguard Fund. Any such
instructions by Vanguard shall include the Taxpayer Identification Number or equivalent identifying
number of the Policy owners to which the instructions relate and the specific restriction(s) to be
executed. The Intermediary agrees that it will execute, or cause the relevant Underlying
Intermediary to execute, any such instructions as soon as reasonably practicable, but not later
than five Business Days after receipt of the instructions by the Intermediary.
7. Adjustments.
(a) Same Day Order Corrections. Vanguard will accept and honor corrections to any
Orders transmitted by the Intermediary through Fund/SERV in accordance with the DCC&S
Operating/Contingency Procedures.
(b) Overpayments. In the event that either party makes an overpayment to the other
party in connection with a Fund/SERV Order, the party that has been overpaid will promptly repay
the other party the total amount of such overpayment upon receipt of notice of such overpayment.
Notwithstanding the foregoing, if an Account or Policy owner has received cash in excess of that to
which it is entitled, the Intermediary will, when requested by Vanguard, and to the extent
practicable and permitted by law, debit or cause to be debited from the applicable Account’s
account the amount of such excess, but only to the extent of any cash in the account, and repay it
to the affected Vanguard Fund. Upon the request of Vanguard, and to the extent practicable, the
Intermediary shall provide Vanguard with the names of Policy owners and other relevant information
concerning the affected accounts to assist Vanguard in the collection of any such excess amount not
repaid to the Vanguard Funds.
(c) Processing Adjustments. Each Business Day the Intermediary and Vanguard will
reconcile their records so that an appropriate number of shares of each of the Vanguard Funds is
credited to the Intermediary’s accounts on behalf of the Accounts invested in the Vanguard Funds.
(i) In the event of any error (other than a Pricing Error, as hereinafter defined) or
delay with respect to the procedures outlined in this Agreement that is caused by Vanguard,
Vanguard shall make any adjustments on Vanguard’s accounting system necessary to correct such error
or delay and shall reimburse the Intermediary for any losses or reasonable costs incurred directly
as a result of the error or delay.
(ii) In the event of any error or delay in transmitting an Order that is caused by the
Intermediary or any Underlying Intermediary and which is not corrected in accordance with Section
7(a) above, the following provisions will apply:
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NSCC Membership Number 4566
(A) Upon receipt from the Intermediary of documentation sufficient in Vanguard’s sole
discretion to establish the details of such Order and the time at which it or the corresponding
Instructions were received from the Account or Policy owner by the Intermediary or an Underlying
Intermediary, Vanguard will correct its records to reflect the Order as transmitted to Vanguard by
the Intermediary; and
(B) The Intermediary will promptly reimburse the Account, Vanguard and the Vanguard Funds
for any losses or reasonable costs incurred directly as a result of the error or delay. The
Intermediary agrees that, insofar as Vanguard and the Vanguard Funds are concerned, such losses or
reasonable costs will include, at a minimum, any market or administrative costs associated with
effecting Orders on an “as of” basis or canceling such Orders.
(iii) The Intermediary and Vanguard, respectively, each agree to provide the other prompt
notice of any errors or delays of the type referred to in this Section 7(c) and to use reasonable
efforts to take such action as may be appropriate to avoid or mitigate any costs or losses
resulting from such errors or delays.
(d) Pricing Errors. In the event of an error in the computation of a Vanguard Fund’s
net asset value per share which, in accordance with procedures adopted by the Fund’s Board of
Trustees consistent with views expressed by the SEC regarding appropriate error correction
standards, as shall be in effect or amended from time to time, requires adjustment to Orders
previously effected on behalf of an Account (a “Pricing Error”), Vanguard shall notify the
Intermediary as soon as possible after discovery of the Pricing Error. Such notification may be
oral, but shall be confirmed promptly in writing. In such event, Vanguard shall reimburse the
affected Vanguard Fund for any loss (without taking into consideration any positive effect of such
Pricing Error) and shall make appropriate adjustments to the Intermediary’s accounts, which
adjustments shall net the impact of individual Policy owner gains and losses; this will result in
either a net payment to the Intermediary from Vanguard (in the event of net Policy owner losses) or
from the Intermediary to Vanguard (in the event of net Policy owner gains). In addition, in the
event that the Pricing Error causes the Intermediary to incur any direct costs for re-processing
Policy owner accounts, such as preparing and mailing revised statements, Vanguard shall reimburse
the Intermediary for all such reasonable costs upon receipt from the Intermediary of an invoice or
other statement documenting such costs in reasonable detail.
8. Contingency Procedures. In the case of any interruptions to the
transmission or receipt of Orders through Fund/SERV, the Intermediary will submit Orders to
Vanguard in accordance with the contingency procedures set forth in the DCC&S Operating/Contingency
Procedures, as in effect from time to time.
9. Vanguard Fund Information.
(a) Vanguard will supply to the Intermediary upon request, at Vanguard’s expense,
reasonably sufficient supplies of the materials listed below for distribution, at the
Intermediary’s expense, to Policy owners who hold Vanguard Fund shares through the Accounts, which
distribution shall be arranged by the Intermediary to occur immediately upon the effective date of
the materials or as soon thereafter as practicable:
(i) All proxy or information statements prepared for circulation to shareholders of record of a
Vanguard Fund;
(ii) Annual and semi-annual reports; and
(iii) All updated prospectuses, supplements and amendments thereto.
(b) The Intermediary will timely deliver, or cause to be delivered, to Policy owners all
Vanguard Fund prospectuses, shareholder reports, and proxy statements and related materials as
required by applicable laws, rules or
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NSCC Membership Number 4566
regulations, rules or regulations of any self-regulatory organization with jurisdiction over
the Intermediary, and/or the Intermediary’s agreement with the Policy owner.
(c) The Intermediary shall furnish, or shall cause to be furnished, to Vanguard or its
designee, each piece of sales literature or other promotional material prepared by or on behalf of
the Intermediary in which Vanguard or any Vanguard Fund is named, at least five Business Days prior
to its use. The Intermediary may use such material (i) in fewer than five Business Days if it
receives the written consent of Vanguard, or (ii) after five Business Days if Vanguard does not
reasonably object to such use within five Business Days after its receipt of such material. No such
material shall be used if Vanguard reasonably objects to such use within five Business Days after
receipt of such material. With regard to any such sales literature or promotional material
furnished by the Intermediary to Vanguard, the Intermediary shall bear the sole responsibility for
complying with the content, approval, filing, and recordkeeping requirements of FINRA Conduct Rule
2210, if and to the extent applicable. Notwithstanding the foregoing, the Intermediary may use, and
Vanguard authorizes the Intermediary to use, the names or other identifying marks of, and certain
information about, Vanguard and the Vanguard Funds in fund fact sheets containing Vanguard
Fund-specific data furnished by Vanguard. Vanguard may withdraw the authorization granted in this
Section 9(c) as to any particular use of any such name or identifying marks at any time (A) upon
Vanguard’s reasonable determination that such use would have a material adverse effect on the
reputation or marketing efforts of Vanguard or a Vanguard Fund, which determination may be due to
the availability of updated or modified information regarding a Vanguard Fund or Vanguard, or (B)
if any of the Vanguard Funds cease to be available to Policy owners through the Intermediary.
10. Use of Parties’ Names; No Publication of Terms.
(a) Neither Vanguard nor the Intermediary shall make public the terms and conditions of
this Agreement without the consent of the other party, which consent shall not be unreasonably
withheld; provided, however, that if public disclosure of such information is required by law, such
consent shall be deemed granted and the party required to disclose such information shall, if
practicable, notify the other party prior to such disclosure.
(b) Except as specifically permitted under this Agreement, without the other party’s prior
written consent, neither party to this Agreement shall acquire any right to use, nor shall use,
cause or permit use of the names, characters, artwork, designs, trade names, copyrighted materials,
trademarks or service marks of the other party, its related or subsidiary companies, parent,
employees, directors, shareholders, assigns, successors or licensees: (i) in any advertising,
promotional materials or activities, publicity, press release, customer list, or public or private
presentation or promotion; (ii) to express or to imply any endorsement of such party or any of its
affiliates or their respective offerings or services; or (iii) in any manner other than expressly
in accordance with this Agreement or any other applicable agreement between the parties and/or any
of their respective affiliates.
11. Proprietary Information and Privacy. Each party to this Agreement acknowledges
that in order to perform the duties called for in this Agreement, it may be necessary for a party
(“owner”) to disclose to the other party certain “Confidential Information.” Confidential
Information means non-public, proprietary information, data or know-how of an owner, including, but
not limited to, personal information of an owner’s customers. Each party hereto acknowledges that
the Confidential Information of the other party constitutes the valuable property of such other
party. Neither party will use or disclose the other party’s Confidential Information except as
required for the performance of this Agreement. Each party will use commercially reasonable efforts
in a manner fully consistent with industry standards and applicable federal, state and
international laws and regulations to hold in confidence a party’s Confidential Information.
Notwithstanding the foregoing, Confidential Information does not include information which is: (i)
already in the possession of the receiving party or its subsidiaries and not subject to a
confidentiality obligation to the providing party; (ii) independently developed by the receiving
party; (iii) publicly disclosed or in the public domain through no fault of the receiving party;
(iv) rightfully received by the receiving party or its subsidiaries from a third party that is
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NSCC Membership Number 4566
not under any obligation to keep such information confidential; (v) approved for use or release
by prior written agreement with the owner; or (vi) disclosed pursuant to the requirements of law,
regulation or court order.
Each party to this Agreement represents, warrants and agrees that it has adopted and
implemented, and will continue to have in place and follow for the term of this Agreement and
thereafter, appropriate technical and organizational measures, including properly training
employees, reasonably designed to prevent unauthorized access, theft, or improper use of the other
party’s Confidential Information. To the extent that a party experiences or becomes aware of any
incidents involving any unauthorized access, theft, or improper use of Confidential Information of
the other party, where there is a reasonable basis to conclude that a material risk of misuse
exists or where there is a legal requirement to notify individuals under applicable law, the
subject party will notify such other party as soon as reasonably possible and will cooperate with
such other party to take commercially reasonable measures to investigate and remediate the cause
and the effects of the unauthorized access, theft, or improper use of the Confidential Information
and to prevent its further use or disclosure.
In addition, each party agrees to establish and maintain (i) administrative, technical and
physical safeguards against the destruction, loss or alteration of Confidential Information, and
(ii) appropriate security measures reasonably designed to protect, and to prevent unauthorized
access to or use of, Confidential Information, which measures are consistent with all applicable
federal, state and international laws and regulations relating to personal information security.
Each party acknowledges that any party’s breach of this Section 11 as to the other party would
result in immediate and irreparable harm to such other party for which there would be no adequate
remedy at law and agrees that in the event of such a breach, such other party will be entitled to
equitable relief by way of temporary and permanent injunctions, as well as such other relief as any
court of competent jurisdiction shall deem appropriate.
The provisions found in this Section 11 will survive any expiration or termination of the
Agreement.
12. Indemnification.
(a) Vanguard. Vanguard will indemnify and hold harmless the Intermediary, and
each of the Intermediary’s affiliates, divisions, subsidiaries, directors, officers, agents,
employees and permitted assigns, against and from any and all losses, damages, costs, charges,
payments, claims, liabilities and expenses (including reasonable attorney’s fees) arising out of or
attributable to: (i) Vanguard’s lack of good faith, negligence, or willful misconduct in carrying
out its duties and responsibilities relating to this Agreement; (ii) any breach of Vanguard’s
representations and warranties contained in this Agreement; and (iii) any breach by Vanguard of a
material provision of this Agreement. In addition to the foregoing, Vanguard will be liable for the
losses and reasonable costs described in Section 7(c)(i) of this Agreement.
(b) Intermediary. The Intermediary will indemnify and hold harmless Vanguard,
the Vanguard Funds, and each of their respective affiliates, divisions, subsidiaries, directors,
officers, agents, employees and permitted assigns, against and from any and all losses, damages,
costs, charges, payments, claims, liabilities and expenses (including reasonable attorney’s fees)
arising out of or attributable to: (i) the Intermediary’s or any Underlying Intermediary’s lack of
good faith, negligence, or willful misconduct in carrying out its duties and responsibilities
relating to this Agreement; (ii) any breach of the Intermediary’s representations and warranties
contained in this Agreement; (iii) any breach by the Intermediary or an Underlying Intermediary of
a material provision of this Agreement; and (iv) Vanguard’s acceptance of any Order from the
Intermediary through Fund/SERV. In addition to the foregoing, the Intermediary will be liable for
the losses and reasonable costs described in Section 7(c)(ii) of this Agreement.
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(c) Notice and Opportunity to Defend. If any action, suit, proceeding, or
investigation is initiated, or any claim or demand is made, against any party indemnified hereunder
(an “Indemnified Party”) with respect to which such Indemnified Party may make a claim against the
other party (“Indemnifying Party”) pursuant to this Section 12, then the Indemnified Party will
give prompt written notice of such action, suit, proceeding, investigation, claim or demand to the
Indemnifying Party. Thereafter, the Indemnifying Party will have the opportunity, at its own
expense and with its own counsel, to defend or settle such action, suit, proceeding, investigation,
claim or demand; provided, however, that: (i) the Indemnifying Party will keep the Indemnified
Party informed of all material developments and events relating to such action, suit, proceeding,
investigation, claim or demand; (ii) the Indemnified Party will have the right to participate, at
its own expense in the defense of such action, suit, proceeding, investigation, claim or demand and
will cooperate as reasonably requested by the Indemnifying Party in the defense thereof; and (iii)
the Indemnifying Party will not settle such action, suit, proceeding, investigation, claim or
demand without the prior written consent of the Indemnified Party, which consent will not be
unreasonably withheld.
13. Role and Relationship of the Intermediary. The parties acknowledge and
agree that the services provided by the Intermediary under this Agreement are not the services of
an underwriter, principal underwriter, sub-distributor, or dealer of any Vanguard Fund within the
meaning of the Securities Act of 1933, as amended, or the 1940 Act. This Agreement does not grant
the Intermediary or any Underlying Intermediary any right to purchase shares of any Vanguard Fund
(although it does not preclude the Intermediary or an Underlying Intermediary from purchasing any
such shares), nor does it constitute the Intermediary or any Underlying Intermediary an agent of
Vanguard or any Vanguard Fund for purposes of selling shares of any Vanguard Fund to any dealer or
the public, except as expressly stated in this Agreement as to the receipt of Instructions from or
on behalf of Policy owners. To the extent the Intermediary or an Underlying Intermediary is
involved directly or indirectly in the
purchase of shares of any Vanguard Fund under this Agreement, other than with respect to the
receipt of Instructions as described in Section I(a), such involvement will be as agent of the
Accounts only.
14. Intermediary’s Agreements with Underlying Intermediaries. The
Intermediary represents and warrants that it has entered into an agreement with each Underlying
Intermediary, if any, or shall enter into such an agreement before making the Vanguard Funds
available to an Underlying Intermediary, which agreements shall require the Underlying
Intermediaries to: (a) accept Instructions from the Policy owners only until the Market Close; (b)
transmit Orders corresponding to such Instructions to the Intermediary as soon as practicable after
receipt thereof; (c) maintain records sufficient to document the date and time of receipt of each
such Instruction; (d) agree to comply with Vanguard’s requirements regarding Redemption Fees,
Frequent Trading Policy, Extraordinary Event reporting, Closed Funds, Multiple Share Classes, and
tax compliance and reporting, as set forth in Section 6 of this Agreement; and (e) enable the
Intermediary to make its representations and warranties and comply with its obligations in Section
4(b) of this Agreement with respect to the Underlying Intermediary Internal Control Procedures. The
Intermediary represents that it has in place arrangements reasonably designed to ensure the
Underlying Intermediaries’ compliance with these provisions and will act in accordance with those
arrangements. The Intermediary further agrees to notify Vanguard of any modifications or amendments
to its agreements with the Underlying Intermediaries that may affect the obligations of the
Underlying Intermediaries set forth in this Section 14.
15. Right to Inspect. With respect to all Orders transmitted to Vanguard
through Fund/SERV pursuant to this Agreement, the Intermediary will maintain, or cause the
Underlying Intermediaries to maintain, records sufficient to document the truth of the
representations and warranties set forth in Sections 4(b) and 14 of this Agreement, as well as the
performance of the obligations of the Intermediary set forth in this Agreement. The Intermediary
agrees to promptly furnish Vanguard with such information as Vanguard may reasonably request from
time to time in order for Vanguard to verify the Intermediary’s compliance with the provisions
hereof (including, without limitation, periodic certifications confirming such compliance and/or
the Intermediary’s furnishing or making available for Vanguard’s inspection records sufficient to
document the Intermediary’s compliance with this Agreement).
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NSCC Membership Number 4566
16. Authorized Persons.
(a) For purposes of this Agreement, the Intermediary will designate “Authorized
Persons” entitled to act on its behalf in connection with this Agreement. “Authorized Person” will
mean any officer or employee of the Intermediary designated by providing Vanguard with the
following: (i) a properly certified copy of a corporate resolution reflecting the vote of the Board
of Directors of the Intermediary authorizing the officer or employee, directly or indirectly, to
act in connection with this Agreement; and (ii) a specimen signature of such officer or employee.
This requirement may be satisfied by the Intermediary furnishing Vanguard with a completed Vanguard
Financial Advisor Services Organization Resolution form. Vanguard shall be entitled to act upon all
instructions received from such Authorized Persons until it receives and has had a reasonable
opportunity to act upon written notice from the Intermediary that such persons are no longer
authorized to act. Vanguard may disregard any instructions not provided by an Authorized Person of
the Intermediary.
(b) Except as set forth in this Agreement or as otherwise agreed upon in writing by
the parties, any communication or instruction made pursuant to this Agreement may be made orally,
provided such oral communication is promptly confirmed in writing by facsimile or electronic
transmission. The Intermediary is entitled to rely on any communications or instructions that it
reasonably believes were provided to it by Vanguard. Vanguard is entitled to rely on any
communications or instructions that it reasonably believes were provided to it by the Intermediary
or its Authorized Persons.
17. Commencement, Amendment and Termination.
(a) Commencement. Fund/SERV transactions between Vanguard and the
Intermediary pursuant to this Agreement will not commence until both parties have acknowledged in
writing that all necessary preliminary testing has been completed.
(b) Amendment. This Agreement may be modified or amended from time to time by
mutual written agreement of the parties; provided, however, that Vanguard in its sole discretion
may modify the DCC&S Operating/Contingency Procedures, Attachment A, and Exhibits D, and E at any
time by 30 days’ advance written notice to the Intermediary; and provided further, that Vanguard in
its sole discretion may modify Exhibits A and B at any time upon 60 days’ advance written notice to
the Intermediary. Exhibit C may be modified by the party whose frequent trading policy is contained
therein upon reasonable advance written notice to the other party. Notwithstanding the foregoing,
Vanguard reserves the right to change the Large Transaction Amount for any Vanguard Fund at any
time without prior notice, and any such change shall become effective immediately. The Intermediary
may obtain Large Transaction Amounts at any time via Vanguard’s Institutional Trading Website or by
calling Vanguard Financial Advisor Services.
(c) Termination. This Agreement will continue in effect until terminated by
either party by 60 days’ advance written notice to the other. Any such termination will not affect
the completion of any pending Fund/SERV transactions or obligations, and will not affect the
indemnities given under this Agreement. Notwithstanding the foregoing, Vanguard shall have the
right to terminate this Agreement at any time without prior notice to the Intermediary in the event
of excessive transactions or other abusive investment
practices, as determined by Vanguard in its sole discretion. Upon any such termination, the
Intermediary will immediately refrain from transmitting Orders to Vanguard through Fund/SERV.
18. Non-exclusivity. Each party acknowledges that the other may enter into
agreements similar to this Agreement with other parties for the performance of services similar to
those to be provided under this Agreement, unless otherwise agreed to in writing by the parties.
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19. Conflicting Agreements. This Agreement (including any Exhibits,
Attachments and Schedules hereto) constitutes the entire agreement between the parties as to the
subject matter hereof and supersedes any and all agreements, representations and warranties,
written or oral, regarding such subject matter made prior to the time at which this Agreement has
been executed and delivered by the Intermediary and Vanguard, including, without limitation, any
prior DCC&S agreement; provided, however, that (a) nothing contained in this Agreement will be
construed to limit or restrict either party’s compliance with any law, regulation or order to which
the party is subject, or to prevent the parties from supplementing this Agreement by agreeing to
additional duties, obligations, representations, warranties or higher standards of care with
respect thereto, and (b) for clarity and avoidance of any doubt, the parties acknowledge that
Vanguard and the Intermediary entered into a Defined Contribution Clearance & Settlement Agreement
dated June 5, 2008, as amended (the “VVIF DCC&S Agreement”), the terms of which concern the
activities of the Intermediary and Vanguard in relation to certain separate accounts of the
Intermediary that invest in shares of portfolios of the Vanguard Variable Insurance Fund (the “VVI
Fund”), including without limitation the placement of orders by the Intermediary through Fund/SERV
in relation to such separate accounts in connection with such portfolios, and the parties
acknowledge and agree that (i) the VVIF DCC&S Agreement continues to remain in full force and
effect with respect to the subject matter thereof and is not superseded or replaced or otherwise
affected by this Agreement, and (ii) the terms “Vanguard Fund” and “Vanguard Funds”, as used in
this Agreement, do not include or refer to the VVI Fund or any portfolios thereof.
20. Exhibits, Attachments and Schedules. All Exhibits, Attachments and Schedules
attached to this Agreement, as they may be amended from time to time, are by this reference
incorporated into and made a part of this Agreement.
21. Assignment. Neither Vanguard nor the Intermediary may assign this Agreement
without the prior written consent of the other party, and any attempted assignment without such
consent will be null and void.
22. Cooperation. The parties agree to cooperate with each other in any
recordkeeping or reporting necessary to fulfill any governmental or regulatory requirement. In
addition, the Intermediary agrees to provide Vanguard with any of the records described in Section
4(b)(viii) promptly upon Vanguard’s request.
23. Governing Law. This Agreement will be governed by and its provisions will be
construed in accordance with the internal laws of the Commonwealth of Pennsylvania.
24. Severability. If any provision of this Agreement is held to be invalid, the
remaining provisions of this Agreement will continue to be valid and enforceable.
25. Waiver. The failure of a party to insist upon strict adherence to any
provision of this Agreement on any occasion will not be considered a waiver nor will it deprive
such party of the right thereafter to insist upon strict adherence to that provision or any other
provision of this Agreement.
26. Notices. Any notice required or permitted hereunder will be in writing and
will be given by personal service, mail or facsimile to the other party at the address set forth
below (or such other address as the other party may specify by written notice to the first party).
Notice will be effective upon receipt if by mail, on the date of personal delivery (by private
messenger, courier service or otherwise), or upon receipt of facsimile, whichever occurs first, at:
Vanguard: | The Vanguard Group, Inc. | |||
000 Xxxxxxxx Xxxxxxxxx, 000 | ||||
Xxxxxxx, XX 00000 | ||||
Attention: Principal, Financial Advisor Services Operations | ||||
Fax No.: (000) 000-0000 |
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NSCC Membership Number 4566
Copy to: | The Vanguard Group, Inc. | |||
Legal Department, V26 | ||||
000 Xxxxxxxx Xxxx. | ||||
Xxxxxxx, XX 00000 | ||||
Attention: Intermediary Agreements | ||||
Fax No.: (000) 000-0000 | ||||
Intermediary: | Transamerica Life Insurance Company | |||
0000 Xxxxxxxx Xx., X.X. | ||||
Xxxxx Xxxxxx, XX 00000 | ||||
Attention: Separate Accounts Trading, MS 4410 | ||||
Fax No.: (000) 000-0000 |
27. Anti-Money Laundering Policies. To the extent applicable, each party
agrees to comply with all anti-money laundering statutes, rules, regulations and guidance of
government and/or self-regulatory organizations, including but not limited to, cash and suspicious
activity reporting and recordkeeping requirements, and customer identification program
requirements, as well as creation and implementation of policies, procedures and internal controls
in order to ensure compliance.
28. Force Majeure. In the event a party is unable to perform its obligations under
the terms of this Agreement because of acts of God, acts of terrorism, strikes, equipment failure
or damage reasonably beyond its control, or other causes reasonably beyond its control, such party
shall not be liable for damages resulting from such failure to perform or otherwise from such
causes.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on their behalf by
their duly authorized officers as of the date first written above.
THE VANGUARD GROUP, INC. |
||||
/s/ Xxxxxx X. Paparietto | ||||
By: Xxxxxx X. Paparietto | ||||
Title: | Principal Xxxxxxx X. Xxxxxx |
TRANSAMERICA LIFE INSURANCE COMPANY |
||||
/s/ Xxxxxx X. Xxxxx | ||||
By: Xxxxxx X. Xxxxx | ||||
Title: | Vice President |
18
NSCC Membership Number 4566
OPERATING AND CONTINGENCY PROCEDURES/
DEFINED CONTRIBUTION CLEARANCE & SETTLEMENT
DEFINED CONTRIBUTION CLEARANCE & SETTLEMENT
A. OPERATING PROCEDURES
1. Trade Date Policy and Procedures. Orders for the purchase, redemption or exchange
of Vanguard Fund shares will be accorded a trade date (“T”) that is the date of receipt of the
Instructions corresponding to the Order by the Intermediary or, subject to the requirements of
Section 14 of the Agreement, an Underlying Intermediary, from the Policy owner, subject to the
special rules provided in these DCC&S Operating/Contingency Procedures.
(a) Receipt of Orders. Instructions corresponding to Orders must be received by
the Intermediary or, subject to the requirements of Section 14 of the Agreement, an Underlying
Intermediary, by the close of trading on the New York Stock Exchange (the “Market Close”) on T. Any
Order corresponding to Instructions received by the Intermediary or an Underlying Intermediary
after such time will be accorded a trade date that is the next Business Day following receipt of
the Instructions (“T+1”), and the Intermediary will not enter the Order onto Fund/SERV until T+2.
(b) Entry of Fund/SERV Transmissions. The Intermediary is responsible for sending
all and only Orders corresponding to Instructions received prior to the Market Close on T to
Vanguard through Fund/SERV by NSCC Cycle 7 on T+1 (received by Vanguard at approximately 7:00 a.m.
Eastern time). Transactions may be entered in dollars or shares.
(c) Correction of Fund/SERV Entries. The Intermediary may correct an erroneously
entered Order by first calling Vanguard’s NSCC Services Unit at (000) 000-0000 not later than 8:30
a.m. Eastern time on T+1. If required, a subsequent Fund/SERV entry may be submitted not later than
NSCC Cycle 12 on T+1 (received by Vanguard at approximately 10:00 a.m. Eastern time); provided,
however, that Vanguard reserves the right to reject any Fund/SERV correction for which the
Intermediary has not provided Vanguard with documentation (if requested by Vanguard) sufficient, in
Vanguard’s sole discretion, to prove the occurrence of the error.
(d) As-of Orders. An Order (1) transmitted by the Intermediary via Fund/SERV
indicating a trade date (the “Indicated Trade Date”) prior to the Business Day preceding the date
of transmission to and receipt by Vanguard, or (2) submitted by the Intermediary via Fund/SERV
after Cycle 12 on T+1 (each of the foregoing, an “As-of Order”) may, in Vanguard’s sole discretion,
be processed by Vanguard as of the Indicated Trade Date on the As-of Order, subject to the
following conditions, as applicable:
(i) Automatic Processing. As-of Orders that satisfy each of the following conditions
will be accepted and processed by Vanguard as of the Indicated Trade Date on the As-of Order:
(A) The As-of Order corresponds to Instructions that were received by the Intermediary on
the Indicated Trade Date in accordance with all applicable requirements under this Agreement;
(B) The amount of the As-of Order does not exceed the lesser of (1) $25,000 and (2) the
Large Transaction Amount for the relevant Vanguard Fund;
(C) The Indicated Trade Date is not more than one Business Day prior to the Business Day
on which the As-of Order is received by Vanguard; and
19
NSCC Membership Number 4566
(D) The Intermediary transmits the As-of Order with one of the following NSCC As-Of
Reason Codes (“As-of Reason Codes”): (01) Incorrect Firm/Fund Account Number; (02) Incorrect Share
Quantity/Dollar Quantity; (03) Incorrect Security Issue ID; (05) Incorrect Sales Charge Breakpoint;
(07) Blue Sky Violation; (09) Delay in Firm Trade Transmission; (13) Distribution Reversal (only
when applied in connection with an Additional Purchase or a Partial Liquidation); or (14)
Prospectus Violation (only when applied in connection with a Firm Exit).
(ii) Discretionary Processing. The Intermediary shall notify Vanguard of its
intent to transmit an As-of Order that falls within any of the categories listed below, and/or of
its intent to transmit more than one As-of Order on a single Business Day, by calling Vanguard’s
NSCC Services Unit between 6:30 a.m. and 8:30 p.m. Eastern time on the Business Day on which such
As-of Order(s) is (are) transmitted to Vanguard. Any such As-of Order(s) will be suspended by
Vanguard upon receipt and will be processed as of the Indicated Trade Date only if (x) the
Intermediary has provided the required notification and (y) Vanguard approves the As-of Order(s)
upon review, subject to the requirements of Section 1(d)(iii) below.
(A) As-of Orders for Closed Funds;
(B) As-of Orders in an amount equal to or greater than the lesser of (1) $25,000 and (2)
the Large Transaction Amount for the relevant Vanguard Fund;
(C) As-of Orders with an Indicated Trade Date more than one Business Day prior to the
Business Day on which the As-of Order is received by Vanguard; and
(D) As-of Orders with an As-of Reason Code of: (10) With Fund’s Permission; (11)
Resubmitted Fund/SERV Reject; or (12) DCC&S (See Asset Type Indicator).
Any such As-of Orders received by Vanguard on a Business Day between NSCC Cycles 8 and 14 will be
reviewed and either approved or disapproved by 1:00 p.m. Eastern time on such Business Day, after
which time the Intermediary will be notified of any rejected As-of Orders through the normal
confirmation process. Any such As-of Orders received by Vanguard on a Business Day between NSCC
Cycles 15 and 98 will be reviewed and either approved or disapproved by 10:00 A.M. Eastern time on
the following Business Day, after which time the Intermediary will be notified of any rejected
As-of Orders through the normal confirmation process.
(iii) Additional Documentation. In connection with any As-of Order transmitted by
the Intermediary pursuant to Section I(d)(ii) above, Vanguard may request additional documentation
from the Intermediary in connection with its review process. Such documentation may include
evidence of the date and time of receipt of the Instructions corresponding to the original Order
from the Policy owner, a letter of indemnification from the Intermediary, and/or an affidavit from
the Policy owner or a representative of the Intermediary as to the facts supporting the As-of
Order. Vanguard must receive any documentation requested from the Intermediary via facsimile to
(000) 000-0000 not later than 9:00 p.m. Eastern time on the transmission date of the As-of Order.
(iv) Rejection of As-of Orders. The following As-of Orders shall be rejected by
Vanguard:
(A) Any As-of Order submitted by the Intermediary that does not meet the requirements set forth
in Section 1(d)(i) above and that is not approved by Vanguard
pursuant to Section 1(d)(ii) above;
20
NSCC Membership Number 4566
(B) Any As-of Order that includes an Indicated Trade Date that is 61 or more calendar
days prior to the Business Day on which Vanguard receives such As-of Order;
(C) Any As-of Order requiring Intermediary notification pursuant to Section 1(d)(ii) above
for which notification is not provided (rejected on the Business Day after receipt by Vanguard);
(D) Any As-of Order requiring additional documentation from the Intermediary pursuant to
Section 1(d)(iii) above for which appropriate documentation is not timely provided (rejected on the
Business Day after receipt by Vanguard); and
(E) Any As-of Order that includes an As-of Reason Code of (04) Customer Renege; (13)
Distribution Reversal (when applied in connection with anything other than an Additional Purchase
or a Partial Liquidation); or (14)Prospectus Violation (when applied in connection with anything
other than a Firm Exit).
(v) Settlement of As-of Orders. Any As-of Order received, approved (if required)
and processed by Vanguard pursuant to Sections 1(d)(i) or 1(d)(ii) shall settle via the NSCC (A) on
the next Business Day, if received and approved by Vanguard prior to 8:00 p.m. Eastern time on a
Business Day, or (B) on the second following Business Day, if received and approved by Vanguard
after 8:00 p.m. Eastern time on a Business Day.
(vi) Reimbursement of As-of Impact. The Intermediary’s transmission to Vanguard of
an As-of Order with an Indicated Trade Date more than two Business Days prior to the transmission
date shall constitute the Intermediary’s agreement to reimburse Vanguard for any negative impact to
the affected Vanguard Fund that (A) results from Vanguard’s processing of such As-of Order as of
the Indicated Trade Date and (B) is equal to or greater than $250 (the “As-of Impact”). Vanguard
will notify the Intermediary of any As-of Impact as soon as practicable after Vanguard’s receipt,
and prior to Vanguard’s processing, of such As-of Order.
(vii) Suspension of As-of Privilege. Vanguard reserves the right to suspend the
Intermediary’s ability to transmit As-of Orders at any time, without prior notice to the
Intermediary, if Vanguard determines, in its sole discretion, that the Intermediary has engaged in
excessive or abusive as-of trading, has failed to reimburse As-of Impact within 30 days of
assessment, has failed to meet the applicable requirements set forth in this Section 1(d), or is
otherwise in breach of the terms of this Agreement. Effective upon any such suspension, As-of
Orders transmitted by the Intermediary will be systematically rejected by Vanguard.
(e) Errors not Timely Corrected and Delayed Entries. Any error or delay in
transmitting an Order that is caused by the Intermediary or an Underlying Intermediary and that is
not corrected in accordance with Part A, Sections 1(c) or 1(d) of these Operating Procedures,
will be handled as described in Section 7(c) of the Agreement.
(f) Resubmission of Certain Orders. Any Order timely entered onto Fund/SERV by the
Intermediary which is rejected by either Vanguard or the NSCC (other than as a result of an NSCC
Outage, as defined below) may, in Vanguard’s sole discretion, be accorded a trade date (and
corresponding trade price) that is the date of receipt of the Instructions corresponding to such
Order by the Intermediary (T) if all of the following conditions are satisfied:
(i) The Intermediary calls Vanguard not later than 8:30 a.m. Eastern time on T+1 to notify
Vanguard of its intent to resubmit the order on T+1;
21
NSCC Membership Number 4566
(ii) Upon receipt of such notification, Vanguard authorizes the Intermediary to
resubmit such order;
(iii) Such order is resubmitted on T+1 via NSCC Cycle 12 and is received by Vanguard not
later than 10:00 a.m. Eastern time on T+1; and
(iv) If such order was rejected by the NSCC for system-related reasons, the Intermediary
shall submit such order to Vanguard via facsimile to (000) 000-0000, and such facsimile shall be
received by Vanguard not later than 10:00 a.m. Eastern time on T+1.
All such resubmitted Orders that are accepted by Vanguard shall settle in accordance with the
settlement procedures set forth herein. Notwithstanding the foregoing, Vanguard reserves the right
to reject any purchase Order, and to delay settlement of or redeem in kind any redemption Order,
resubmitted on T+1 with an intended trade date (and trade price) of T if Vanguard, in its sole
discretion, deems such Order to be disruptive or detrimental to the applicable Vanguard Fund. Any
purchase Order so rejected will be accorded a trade date of T+1, subject to applicable
Extraordinary Event limitations set forth in the Agreement.
2. Settlement Policy and Procedures. Settlement for all Orders effected pursuant
to this Agreement will occur on a T+1 basis, in same day funds, through the NSCC, unless an Order
is submitted manually, in which case settlement of purchase Orders will occur on a T+1 basis and
settlement of redemption Orders will occur on a T+2 basis, in each case by wire transfer in
accordance with the procedures set forth below. All NSCC settlements will be subject to the rules
and procedures of the NSCC, including such rules or procedures as may concern the payment of
interest on failed settlements.
3. Firm
Exits. A Firm Exit transaction transmitted to Vanguard by the Intermediary
via Fund/SERV (a “Firm Exit”) relating to an Order previously transmitted by the Intermediary via
Fund/SERV (the “Original Order”) may, in Vanguard’s sole discretion, be accepted and processed,
with the effect of canceling the Original Order, subject to the following conditions, as
applicable:
(a) Automatic Processing. Firm Exits that satisfy each of the following conditions
will be accepted and processed by Vanguard:
(i) The Original Order was incorrect as a result of the Intermediary’s error;
(ii) The Firm Exit identifies the Original Order to which it relates;
(iii) The amount of the Firm Exit is less than the Large Transaction Amount for the
relevant Vanguard Fund; and
(iv) The Firm Exit is received by Vanguard prior to NSCC settlement of the
Original Order.
Any Firm Exit transmitted by the Intermediary after NSCC settlement of the Original Order shall be
rejected by the NSCC.
(b) Discretionary Processing. The Intermediary shall notify Vanguard of its intent to
transmit a Firm Exit that falls within either of the categories listed below by calling Vanguard’s
NSCC Services Unit between 6:30 a.m. and 8:30 p.m. Eastern time on the Business Day on which such
Firm Exit(s) is (are) transmitted to Vanguard. Any such Firm Exit(s) will be suspended by Vanguard
upon receipt and will be approved and processed only if (x) the Intermediary has provided the
required notification and (y) Vanguard approves the Firm Exit(s) upon review, subject to the
requirements of Section 3(c) below.
22
NSCC Membership Number 4566
(i) A Firm Exit in an amount equal to or greater than the Large Transaction Amount
for the relevant Vanguard Fund; or
(ii) Multiple Firm Exits in the same Vanguard Fund transmitted on the same Business Day
which aggregate to an amount equal to or greater than the Large Transaction Amount for the relevant
Vanguard Fund.
Any such Firm Exit(s) received by Vanguard on a Business Day between NSCC Cycles 8 and 14 and
relating to an Original Order with a trade date of the immediately preceding Business Day will be
reviewed and either approved or disapproved by 1:00 p.m. Eastern time on such Business Day, after
which time Vanguard will notify the Intermediary by telephone of the decision. Any such Firm Exits
received by Vanguard on a Business Day between NSCC Cycles 15 and 98 and relating to an Original
Order with a trade date of such Business Day will be reviewed and either approved or disapproved by
10:00 A.M. Eastern time on the following Business Day, after which time Vanguard will notify the
Intermediary by telephone of the decision.
(c) Additional Documentation. In connection with any Firm Exit transmitted by the
Intermediary and described in Section 3(b) above, Vanguard may request additional documentation
from the Intermediary in connection with its review process. Such documentation may include
evidence of the date and time of receipt of the Instructions corresponding to the Original Order
from or on behalf of the Policy owner, a letter of indemnification from the Intermediary, and/or an
affidavit from the Policy owner or a representative of the Intermediary as to the facts supporting
the Firm Exit. Vanguard must receive any documentation requested from the Intermediary via
facsimile to (000) 000-0000 not later than 9:00 p.m. Eastern time on the transmission date of the
Firm Exit.
(d) Rejection of Firm Exits. The following Firm Exits may be rejected by Vanguard by
notification to the Intermediary, regardless of the fact that such Firm Exit is received by
Vanguard and is reflected in the NSCC Settlement for the relevant date:
(i) Any Firm Exit submitted by the Intermediary that does not meet the requirements set forth
in Section 3(a) above and that is not approved by Vanguard pursuant to Section 3(b) above;
(ii) Any Firm Exit requiring Intermediary notification pursuant to Section 3(b) above for
which notification is not provided (rejected on the Business Day after receipt by Vanguard); and
(iii) Any Firm Exit requiring additional documentation from the Intermediary pursuant to
Section 3(c) above for which appropriate documentation is not timely provided (rejected on the
Business Day after receipt by Vanguard).
(e) Settlement of Certain Firm Exits.
(i) Any Firm Exit received and processed by Vanguard pursuant to Section 3(a) or Section 3(b) shall
be reflected in the NSCC settlement occurring on the Business Day immediately following the trade
date of the Original Order.
(ii) Any Firm Exit approved by Vanguard pursuant to Section 3(b) or rejected by Vanguard
pursuant to Section 3(d) may require the Intermediary’s reimbursement of Firm Exit Impact (as
defined below) or a supplemental manual settlement, as follows:
23
NSCC Membership Number 4566
(A) Reimbursement of Firm Exit Impact. The Intermediary’s transmission to
Vanguard of a Firm Exit described in Section 3(b) or 3(d) above shall constitute the Intermediary’s
agreement to reimburse Vanguard for any negative impact to the affected Vanguard Fund that (1)
results from Vanguard’s processing of such Firm Exit and (2) is equal to or greater than $250 (the
“Firm Exit Impact”). Vanguard will notify the Intermediary of any Firm Exit Impact as soon as
practicable after Vanguard’s receipt of such Firm Exit.
(B) Supplemental Manual Settlement. Notwithstanding any prior NSCC settlement
reflecting a Firm Exit, if Vanguard reasonably determines that a Firm Exit described in Sections
3(b) or 3(d) should not be honored as a legal matter or as a matter of Vanguard policy, Vanguard
will notify the Intermediary, promptly after such determination, of the reinstatement of the
Original Order, as of its original trade date, and such Original Order will be settled by Vanguard
and the Intermediary in accordance with the provisions of Section 5 below.
(f) Review of Firm Exit Privilege. Vanguard reserves the right to review the
Intermediary’s use of the Firm Exit privilege described in this Section 3 in order to determine
whether the Intermediary has engaged in excessive or abusive Firm Exit trading, has failed to
reimburse Firm Exit Impact or complete supplemental settlements where required, has failed to meet
the applicable requirements set forth in this Section 3, or is otherwise in breach of the terms of
this Agreement. In any such case, Vanguard may terminate this Agreement pursuant to the applicable
termination provisions.
4. New Accounts. In order to establish a new account in the Vanguard Funds, the
Intermediary will transmit account registration information via Fund/SERV to Vanguard in the
established NSCC format or, if the account is not established through the NSCC, the Intermediary
will provide Vanguard with all information necessary or appropriate to establish and maintain such
account (and any subsequent changes to such information). The Intermediary will also complete and
submit to Vanguard the Firm Information Form, attached to this Agreement as Exhibit E. The account
registration information is required one Business Day in advance of the initial purchase. In
addition, where the new account is opened in the name of an Account, under that Account’s taxpayer
identification number, the Intermediary will immediately mail Vanguard hard copy documentation of
the foregoing in the form required by Vanguard. With respect to any omnibus accounts, or any other
accounts which the Intermediary controls, the Intermediary shall complete master account
registration documentation for each taxpayer identification number; that documentation shall apply
to all identically registered accounts to which the taxpayer identification numbers apply. The
Intermediary may not transmit any Orders to Vanguard through Fund/SERV, unless and until the
Intermediary has established the accounts to which such Orders relate as provided herein. As used
herein, “new account” means an account with a different registration than any existing account of
the Intermediary.
5. Manual Settlement Procedures.
(a) Manual Purchases. Subject to the terms and conditions set forth herein, in the
case of any purchase Order for shares of a Vanguard Fund that is transmitted to Vanguard by the
Intermediary other than through Fund/SERV in accordance with all applicable requirements of this
Agreement (a “Manual Purchase”), Vanguard shall credit the Intermediary’s account with the purchase
of such shares on a Delayed Settlement basis.
(b) Manual Redemptions. Subject to the terms and conditions set forth herein, in
the case of any redemption Order for shares of a Vanguard Fund that is transmitted to Vanguard by
the Intermediary other than through Fund/SERV in accordance with all applicable requirements of
this Agreement (a “Manual Redemption”), Vanguard shall debit the Intermediary’s account in the
number of shares covered by such redemption Order on a Delayed Settlement basis.
24
NSCC Membership Number 4566
For
these purposes, “Delayed Settlement” shall mean that, as applicable, (i) shares of a
Vanguard Fund may be credited to the Intermediary’s account at the share price calculated on the
date of the Intermediary’s receipt of the Instructions corresponding to the purchase Order (T)
notwithstanding the fact that Vanguard will not receive the settlement proceeds for the Purchase
Amount of such Manual Purchase until the next Business Day following the Intermediary’s receipt of
such Instructions (T+1), or (ii) shares of a Vanguard Fund may be redeemed from the Intermediary’s
account at the share price calculated on the date of the Intermediary’s receipt of the Instructions
corresponding to the redemption Order (T) notwithstanding the fact that Vanguard will not deliver
the settlement proceeds for the Redemption Amount until the second Business Day after the
Intermediary’s receipt of such Instructions (T+2). “Purchase Amount” shall mean, with respect to
any Manual Purchase, the total dollar value of shares to be purchased (including any applicable
purchase or transaction fees). “Redemption Amount” shall mean, with respect to any Manual
Redemption, the total dollar value of shares to be redeemed (including any applicable redemption or
transaction fees).
(c) Wiring of Funds. The Intermediary shall remit the Purchase Amount to
Vanguard by Federal Funds wire by 4:00 p.m. Eastern time on T+1 in accordance with the wire
instructions set forth below. Vanguard shall remit the Redemption Amount to the Intermediary by
Federal Funds wire by 4:00 p.m. Eastern time on T+2 in accordance with the wire instructions set
forth below.
(d) Failed Trades. In the event that a Manual Purchase results in a Failed
Trade (as hereinafter defined), Vanguard reserves the right, in its sole discretion, to cancel such
Manual Purchase or the portion thereof that represents the Failed Trade. The Intermediary shall
reimburse each Vanguard Fund affected by a Failed Trade for any and all losses that it suffers as a
result of such Failed Trade, including, but not limited to, any market losses. At a minimum, losses
resulting from a Failed Trade shall be deemed to include an amount calculated as (x) the Purchase
Amount minus the amount of any Federal Funds wire timely received by Vanguard in connection with
the Failed Trade, multiplied by (y) the Federal Funds Effective Rate on the day of the Failed
Trade, multiplied by (z) 1/360. For these purposes, “Federal Funds Effective Rate” shall mean the
average federal funds rate, as computed by the Federal Reserve Bank of New York.
(i) A Failed Trade shall mean any Manual Purchase or portion thereof with respect to
which Vanguard has not received the Purchase Amount in the form of a Federal Funds wire by 4:00
p.m. Eastern Time on T+1. “Federal Funds” shall mean monies credited to a Vanguard Fund’s transfer
agent bank by a Federal Reserve Bank.
(ii) Vanguard may determine, in its sole discretion, that a Failed Trade did not
result from the Intermediary’s action or omission. In the event that such a determination is made,
Vanguard may elect to waive all or part of the reimbursement described above.
(e) Additional Limitations on Delayed Settlement. Delayed Settlement shall be
subject to the following additional provisions:
(i) With respect to any Manual Purchase, only the Purchase Amount designated when
placing the Manual Purchase shall be credited to the Intermediary’s account on a Delayed Settlement
basis. Any amount received by Vanguard in excess of the Purchase Amount shall be handled as
directed by the Intermediary upon notice from Vanguard.
(ii) With respect to any Failed Trade, if a portion of the Purchase Amount is timely
received by Vanguard ( i.e., in the form of a Federal Funds wire by 4:00 p.m. Eastern Time
on T+1), then the amount so received shall be credited to the Intermediary’s account on a Delayed
Settlement basis.
25
NSCC Membership Number 4566
(iii) Notwithstanding any other provision of this Agreement, in the case of any Manual
Purchase or portion thereof that has been deemed a Failed Trade, any portion of the Purchase Amount
thereafter received by Vanguard shall be handled as directed by the Intermediary upon notice from
Vanguard.
(f) Wire Instructions.
VANGUARD:
Wire to: | FRB ABA 000000000 | |||
HSBC, New York | ||||
For Credit | Account: 000112046 | |||
to: | Vanguard Incoming Wire Account | |||
In favor of: | NSCC ID # | |||
Attn NSCC Unit x 19464 | ||||
Registration Name |
INTERMEDIARY:
Wire to: | FRB ABA # 000000000 | |||
Bank Name HSBC | ||||
For Credit | Account # 000 168114 | |||
to: | Account Name TLIC Trade Account Transamerica Life Insurance Company |
|||
In favor of: |
B. CONTINGENCY PROCEDURES
1. Intermediary Outages. In the case of any interruptions to the transmission or
receipt of Orders through Fund/SERV that are due to problems or errors at the Intermediary (an
“Intermediary Outage”), the following procedures shall be followed:
(a) The Intermediary shall immediately notify Vanguard’s NSCC Services Unit at (000)
000-0000 of the Intermediary Outage.
(b) If the Intermediary will not be able to submit Orders to Vanguard by NSCC Cycle 7
on T+1 (received by Vanguard at approximately 7:00 a.m. Eastern time), the Intermediary will call
Vanguard’s NSCC Services Unit at (000) 000-0000 not later than 8:30 a.m. Eastern time on T+1 in
order to notify Vanguard of the Intermediary Outage and to provide aggregated net purchase or
redemption information, by Vanguard Fund, with respect to the Orders corresponding to Instructions
received on T. If possible, the Intermediary will submit the Orders corresponding to Instructions
received on T, that could not previously be transmitted via
Fund/SERV, via NSCC Cycle 12 on T+1
(received by Vanguard at approximately 10:00 a.m. Eastern time); otherwise, the Intermediary will
submit such Orders, with all appropriate details, via facsimile to (000) 000-0000 not later than
10:00 a.m. Eastern time on T+1.
(c) If any correction or termination of the Intermediary Outage results in the
duplicate transmission via Fund/SERV of Orders previously submitted to Vanguard via the manual
process outlined in Part B, Section 1(b) above, the Intermediary will be responsible for any costs
or losses associated with the cancellation of such duplicate Orders unless the Intermediary calls
Vanguard’s NSCC Services Unit at (000) 000-0000 not later
than 10:00 a.m. Eastern time on T+1 and
provides sufficient information with respect to the duplicated Orders to enable Vanguard to cancel
the manually submitted Orders. In such event, the Orders
26
NSCC Membership Number 4566
transmitted via Fund/SERV, if timely received by Vanguard, shall be processed by Vanguard in
accordance with its usual procedures set forth in Part A.
2. NSCC Outages. In the case of any interruptions to the transmission or receipt
of Orders through Fund/SERV that are due to problems or errors at the NSCC (an “NSCC Outage”), the
following procedures shall be followed:
(a) The Intermediary or Vanguard shall notify the other immediately upon becoming
aware of an NSCC Outage.
(b) If the Intermediary reasonably believes that it will not be able to submit Orders
to Vanguard by NSCC Cycle 7 on T+1, the Intermediary will call Vanguard’s NSCC Services Unit at
(000) 000-0000 not later than 8:30 a.m. Eastern time on T+1 in order to in order to notify Vanguard
of the NSCC Outage and to provide aggregated net purchase or redemption information, by Vanguard
Fund, with respect to the Orders corresponding to Instructions received on T. If possible, the
Intermediary will submit the Orders corresponding to Instructions received on T, that could not
previously be transmitted via Fund/SERV, via NSCC Cycle 12 on T+1 (received by Vanguard at
approximately 10:00 a.m. Eastern time); otherwise, the Intermediary will submit such Orders, with
all appropriate details, via facsimile to (000) 000-0000 not later than 10:00 a.m. Eastern time on
T+1.
(c) If any correction or termination of the NSCC Outage may result in the duplicate
transmission via Fund/SERV of Orders previously submitted to Vanguard via the manual process
outlined in Part B, Section 2(b) above (i.e., if Orders previously entered onto Fund/SERV by the
Intermediary were suspended as a result of the NSCC Outage), the Intermediary will be responsible
for any costs or losses associated with the cancellation of duplicate Orders unless the
Intermediary calls Vanguard’s NSCC Services Unit at (000) 000-0000 not later than 10:00 a.m.
Eastern time on T+1 and provides sufficient information with respect to the potentially duplicated
Orders to enable Vanguard to cancel the manually submitted Orders. In such event, the Orders
transmitted via Fund/SERV, if timely received by Vanguard, shall be processed by Vanguard in
accordance with its usual procedures set forth in Part A.
3. Vanguard Outages. In the case of any interruptions to the transmission or
receipt of Orders through Fund/SERV that are due to problems or errors at Vanguard (a “Vanguard
Outage”), the following procedures shall be followed:
(a) The Intermediary shall continue to transmit Orders via Fund/SERV in accordance
with the procedures outlined in the Operating Procedures in Part A above.
(b) Vanguard will be responsible for any costs or losses associated with processing
and settling, as of the appropriate trade date, Orders timely entered onto Fund/SERV by the
Intermediary during the Vanguard Outage.
27
NSCC Membership Number 4566
EXHIBIT A
REDEMPTION FEE PROCEDURES
A. Redemption Fee Procedures for Client Transactions
1. Beginning on the effective date of this Agreement, the Intermediary will assess a
redemption fee on shares of each Vanguard Fund specified below redeemed by a Client within the
specified holding period after purchase of such shares by the Client (the “Client Redemption Fee”).
For purposes of tracking and assessing the Client Redemption Fee, all Client acquisitions of
Vanguard Fund shares as a result of a purchase or an exchange into the Vanguard Fund shall be
considered “purchases” (a “Client Purchase”), and all Client dispositions of Vanguard Fund shares
as a result of a sale or an exchange out of the Vanguard Fund shall be considered “redemptions” (a
“Client Redemption”).
2. In determining whether and to what extent the Client Redemption Fee applies to any
particular Client Redemption, a Client’s shares that are exempt from the Client Redemption Fee are
redeemed first. The Intermediary shall then use a first-in first-out method of accounting for
Client Purchases and Client Redemptions, meaning that a Client’s oldest shares are redeemed prior
to more recently acquired shares.
3. The following transactions will not be considered Client Purchases or Client
Redemptions, as applicable, for purposes of these Redemption Fee Procedures for Client
Transactions:
(a) | Purchases of Vanguard Fund shares by reinvestment of dividends or capital gains distributions; | ||
(b) | Transfers or re-registrations within the same Vanguard Fund; | ||
(c) | Individual retirement account (XXX) conversions and recharacterizations; | ||
(d) | Conversions from one share class to another in the same Vanguard Fund; | ||
(e) | Transactions in Section 529 College Savings Plan accounts; | ||
(f) | Redemptions of Vanguard Fund shares constituting a distribution from a traditional, SEP, SIMPLE, rollover, or inherited XXX (traditional and Xxxx) account for a Client aged 70-1/2 or older at the time of such redemption; and | ||
(g) | Redemptions of shares to pay fund or account fees. |
4. Each of Vanguard Emerging Markets Stock Index Fund and Vanguard FTSE All-World ex-US
Small-Cap Index Fund has a Redemption Fee that applies regardless of the holding period. For each
of these Vanguard Funds, the transactions listed in Section A.3(a) and A.3(f) above will be subject
to the Client Redemption Fee; however, the other transactions listed in Section A.3 above will not
be subject to the Client Redemption Fee for each of these funds.
B. Redemption Fee Procedures for Plan Participant Transactions
1. Beginning on the effective date of this Agreement, the Intermediary will assess a
redemption fee on shares of each Vanguard Fund specified below redeemed by a Plan participant by
means of an exchange out of the Vanguard Fund within the specified holding period after purchase of
such shares by the Plan participant by means of an exchange into the Vanguard Fund (the
“Participant Redemption Fee” and, together with the Client Redemption Fee, the
28
NSCC Membership Number 4566
“Redemption Fee”). For purposes of tracking and assessing the Participant Redemption Fee, all
Plan participant acquisitions of Vanguard Fund shares as a result of (a) an exchange into the
Vanguard Fund, (b) a participant-initiated asset transfer within a Plan (or Policy), or (c) a
participant-initiated rollover shall be considered “purchases” (a “Participant Purchase” and,
together with a Client Purchase, a “Purchase”), and all Plan participant dispositions of Vanguard
Fund shares as a result of an exchange out of the Vanguard Fund shall be considered “redemptions”
(a “Participant Redemption” and, together with a Client Redemption, a “Redemption”). For purposes
of these procedures, “exchange out” means a transaction in which proceeds from a redemption of
Vanguard Fund shares in a Plan (or Policy) are used to purchase another investment offered within
the Plan (or Policy).
2. The Participant Redemption Fee holding period begins at the date of the Participant
Purchase, and the Participant Redemption Fee will be charged on Participant Redemptions that occur
before the end of the Vanguard Fund’s holding period. In determining whether and to what extent the
Participant Redemption Fee applies to any particular Participant Redemption, a participant’s shares
that are exempt from the Participant Redemption Fee are redeemed first. The Intermediary shall then
use a first-in first-out method of accounting for Participant Purchases and Participant
Redemptions, meaning that a participant’s oldest shares are redeemed prior to more recently
acquired shares.
3. The following transactions will not be considered Participant Purchases or Participant
Redemptions, as applicable, for purposes of these Redemption Fee Procedures for Plan Participant
Transactions:
(a) | Purchases of Vanguard Fund shares with Plan participant payroll or employer contributions; | ||
(b) | Distributions, loans, and in-service withdrawals from Plans; | ||
(c) | Redemptions or transfers of shares as part of a Plan termination or at the direction of a Plan; | ||
(d) | Purchases of shares by reinvestment of dividends or capital gain distributions; | ||
(e) | Rollovers to individual retirement accounts (IRAs); | ||
(f) | XXX conversions and recharacterizations; | ||
(g) | Re-registrations of shares in the same Vanguard Fund; | ||
(h) | Conversions from one share class to another in the same Vanguard Fund; | ||
(i) | Transactions in Section 529 College Savings Plan accounts; and | ||
(j) | Redemptions of shares to pay fund or account fees. |
4. Each of Vanguard Emerging Markets Stock Index Fund and Vanguard FTSE All-World ex-US
Small-Cap Index Fund has a Redemption Fee that applies regardless of the holding period. For each
of these Vanguard Funds, the transactions listed in Section B.3(d) above will be subject to the
Participant Redemption Fee; however, the other transactions listed in Section A.3 above will not be
subject to the Participant Redemption Fee for each of these funds.
C. General Redemption Fee Procedures
1. Reallocation and rebalancing transactions completed by Plan participants, investment
advisors, or investment advisory services will not be exempt from Redemption Fees.
2. Vanguard Fund Redemption Fee holding periods shall be calculated using calendar dates
and shall include trade dates.
3. The Intermediary shall be responsible for the calculation and remittance of the correct
amount of Redemption Fees.
29
NSCC Membership Number 4566
4. Preferred Method. If the Intermediary elects to utilize the NSCC’s
Short-Term Redemption Fee Processing Automation, the Redemption Fee shall be processed and settled
through the Fund/SERV STR functionality, in accordance with applicable NSCC rules and procedures
and any supplemental information or clarification furnished to the Intermediary in writing by
Vanguard from time to time.
(b) Alternate Method. If the Intermediary does not elect to utilize the NSCC’s Short-Term
Redemption Fee Processing Automation, the Redemption Fee shall be withheld from the redemption
proceeds of each Redemption of Vanguard Fund shares, and shall be remitted to Vanguard monthly, or
more frequently as the parties shall agree, as follows. Redemption Fees due as a result of
transactions processed during each calendar month shall be accumulated and remitted via Federal
Funds wire received by Vanguard no later than 4:00 p.m. Eastern time on the fifth Business Day of
the following calendar month in accordance with the wiring instructions below:
Wire to:
|
Wachovia Bank NA Avondale, PA |
||
ABA:
|
000000000 | ||
For credit to:
|
Vanguard Fee Collection Account | ||
Account number:
|
2000032593703 | ||
For further credit to:
|
Master Account # [ ] |
Note:
The above wiring instructions should be used
only for the remittance of redemption
and purchase fees on transactions in Vanguard Funds, and not for any
other purpose.
5. On the same Business Day as each wire transfer of Redemption Fees, the Intermediary
shall deliver via facsimile to (000) 000-0000 a spreadsheet in the form of the template attached to
this Exhibit A indicating the allocation among the Vanguard Funds and the Intermediary’s accounts
of the fees remitted, which shall include the following information:
Ø | Vanguard Fund number | ||
Ø | Master/client identification number | ||
Ø | CUSIP number | ||
Ø | Vanguard account number | ||
Ø | Dollar amount of the Redemption Fees remitted for each Vanguard Fund account |
Each such facsimile transmission shall include the name and telephone number of an Intermediary
contact for purposes of any questions regarding the Redemption Fees remitted.
6. The Intermediary agrees to furnish Vanguard with such information as Vanguard may
reasonably request from time to time in order for Vanguard to verify the Intermediary’s compliance
with the terms of these procedures, including, without limitation, periodic certifications
confirming such compliance. The Intermediary shall maintain records sufficient to identify the date
and time of receipt of all Purchase and Redemption transactions resulting in Redemption Fees and
shall make such records available upon request for examination by Vanguard or its designated
representative or, at the written request of Vanguard, by appropriate governmental authorities or
self-regulatory organizations.
D. Vanguard Funds that Charge Redemption Fees*
Fund Name | Fund Number | Redemption Fee | Holding Period | ||||||||||
(applies to all listed | (applies to all listed | ||||||||||||
share classes) | share classes) | ||||||||||||
Vanguard Capital Opportunity Fund
|
0111 (Investor Shares) 5111 (Admiral Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Consumer Discretionary Index Fund
|
5483 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard Consumer Staples Index Fund
|
5484 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard Convertible Securities Fund
|
0082 (Investor Shares) | 1 | % | Less than 1 year | |||||||||
30
NSCC Membership Number 4566
Vanguard Developed Markets Index Fund
|
0227 (Investor Shares) | 2 | % | Less than 2 months | |||||||||
Vanguard Emerging Markets Stock Index Fund
(see Exhibit B for purchase fee information)
|
0533 (Investor Shares) 5533 (Admiral Shares) 1354 (Signal Shares) 0239 (Institutional Shares) |
0.25 | % | All redemptions | |||||||||
Vanguard Energy Fund
|
0051 (Investor Shares) 0551 (Admiral Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Energy Index Fund
|
5480 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard European Stock Index Fund
|
0079 (Investor Shares) 0579 (Admiral Shares) 1352 (Signal Shares) 0235 (Institutional Shares) |
2 | % | Less than 2 months | |||||||||
Vanguard Financials Index Fund
|
5486 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard FTSE All-World ex-US Index Fund
|
0770 (Investor Shares) 0881 (Institutional Shares) |
2 | % | Less than 2 months | |||||||||
Vanguard FTSE All-World ex-US Small-Cap Index
Fund
(see Exhibit B for purchase fee information)
|
1684 (Investor Shares) 0884 (Institutional Shares) |
0.75 | % | All redemptions | |||||||||
Vanguard Health Care Fund
|
0052 (Investor Shares) 0552 (Admiral Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Health Care Index Fund
|
5485 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard High-Yield Corporate Fund
|
0029 (Investor Shares) 0529 (Admiral Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Industrials Index Fund
|
5482 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard Information Technology Index Fund
|
5487 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard Institutional Developed Markets
Index Fund
|
0234 (Institutional Shares) | 2 | % | Less than 2 months | |||||||||
Vanguard International Explorer™ Fund
|
0126 (Investor Shares) | 2 | % | Less than 2 months | |||||||||
Vanguard International Growth Fund
|
0081 (Investor Shares) 0581 (Admiral Shares) |
2 | % | Less than 2 months | |||||||||
Vanguard International Value Fund
|
0046 (Investor Shares) | 2 | % | Less than 2 months | |||||||||
Vanguard Market Neutral Fund
|
0634 (Investor Shares) 0734 (Institutional Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Materials Index Fund
|
5481 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
Vanguard Pacific Stock Index Fund
|
0072 (Investor Shares) 0572 (Admiral Shares) 1353 (Signal Shares) 0237 (Institutional Shares) |
2 | % | Less than 2 months | |||||||||
Vanguard Precious Metals & Mining Fund
|
0053 (Investor Shares) | 1 | % | Less than 1 year | |||||||||
Vanguard PRIMECAP Fund
|
0059 (Investor Shares) 0559 (Admiral Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard PRIMECAP Core Fund
|
1220 (Investor Shares) | 1 | % | Less than 1 year | |||||||||
Vanguard REIT Index Fund
|
0123 (Investor Shares) 5123 (Admiral Shares) 1355 (Signal Shares) 3123 (Institutional Shares) |
1 | % | Less than 1 year | |||||||||
Vanguard Selected Value Fund
|
0934 (Investor Shares) | 1 | % | Less than 1 year | |||||||||
Vanguard Tax-Managed Balanced Fund
|
0103 (Investor Shares) | 1 | % | Less than 5 years | |||||||||
Vanguard Tax-Managed Capital Appreciation Fund
|
0102 (Investor Shares) 5102 (Admiral Shares) 0135 (Institutional Shares) |
1 | % | Less than 5 years | |||||||||
Vanguard Tax-Managed Growth and Income Fund
|
0101 (Investor Shares) 5101 (Admiral Shares) 0136 (Institutional Shares) |
1 | % | Less than 5 years | |||||||||
Vanguard Tax-Managed International Fund
|
0127 (Investor Shares) 0137 (Institutional Shares) |
1 | % | Less than 5 years | |||||||||
Vanguard Tax-Managed Small-Cap Fund
|
0116 (Investor Shares) 0118 (Institutional Shares) |
1 | % | Less than 5 years | |||||||||
Vanguard Telecommunication Services Index
|
5488 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
31
NSCC Membership Number 4566
Fund |
|||||||||||||
Vanguard Total International Stock Index Fund
|
0113 (Investor Shares) | 2 | % | Less than 2 months | |||||||||
Vanguard Total World Stock Index Fund (see
Exhibit B for purchase fee information)
|
0628 (Investor Shares) 0826 (Institutional Shares) |
2% | Less than 2 months | ||||||||||
Vanguard Utilities Index Fund
|
5489 (Admiral Shares) | 2 | % | Less than 1 year | |||||||||
* | The availability of funds may vary because of fund openings and closings or changes in minimum initial investments. |
Redemption Fees
Intermediary Name:
|
Contact Name: | |
Intermediary Address:
|
Phone Number: | |
E-mail address: |
TIN
Fund Number | Master or Client ID | CUSIP Number | Account Number | Redemption fee amount |
||||||||||||
Total | 0.00 | |||||||||||||||
32
NSCC Membership Number 4566
EXHIBIT B
PURCHASE FEE PROCEDURES
1. Beginning on the effective date of this Agreement, the Intermediary will assess a
purchase fee on shares of the Vanguard Funds identified below purchased by a Client or a Plan
participant (the “Purchase Fee”). For purposes of tracking and assessing the Purchase Fee, all
Client and Plan participant acquisitions of shares as a result of (a) a purchase or an exchange
into the Vanguard Fund, (b) a Plan participant-initiated asset transfer into the Vanguard Fund, or
(c) a Plan participant-initiated rollover into the Vanguard Fund shall be considered “purchases” (a
“Purchase”).
2. The following transactions will not be considered Purchases for purposes of these
Purchase Fee Procedures:
(a) | Purchases of shares by reinvestment of dividends or capital gains distributions; | ||
(b) | Transfers or re-registrations within the Vanguard Fund; and | ||
(c) | Conversions from one share class to another in the Vanguard Fund. |
3. The Purchase Fee shall be withheld from the settlement of each Purchase of Vanguard
Fund shares, and shall be remitted to Vanguard monthly, or more frequently as the parties shall
agree, as follows. Purchase Fees due as a result of transactions processed during each calendar
month shall be accumulated and remitted via Federal Funds wire received by Vanguard no later than
4:00 p.m. Eastern time on the fifth Business Day of the following calendar month in accordance with
the wiring instructions below:
Wire to: | Wachovia Bank NA | |||
Avondale, PA | ||||
ABA: | 000000000 | |||
For credit to: | Vanguard Fee Collection Account | |||
Account number: | 2000032593703 | |||
For further credit to: | Master Account # [ ] |
Note:
The above wiring instructions should be used
only for the remittance of redemption
and purchase fees on transactions in Vanguard Funds, and not for any
other purpose.
4. On the same Business Day as each wire transfer of Purchase Fees, the Intermediary shall
deliver via facsimile to (000) 000-0000 a spreadsheet in the form of the template attached to this
Exhibit B indicating the allocation among the Intermediary’s accounts of the Purchase Fees
remitted, which shall include the following information:
Ø | Fund number | ||
Ø | Master/client identification number | ||
Ø | CUSIP | ||
Ø | Vanguard account number | ||
Ø | Dollar amount of the Purchase Fees remitted |
Each such facsimile transmission shall include the name and telephone number of an Intermediary
contact for purposes of any questions regarding the Purchase Fees remitted.
5. The Intermediary agrees to furnish Vanguard with such information as Vanguard may
reasonably request from time to time in order for Vanguard to verify the Intermediary’s compliance
with the terms of these procedures, including, without limitation, periodic certifications
confirming such compliance. The Intermediary shall maintain records sufficient to identify the date
and time of receipt of all Purchases resulting in Purchase Fees and shall make such records
available upon request for examination by Vanguard or its designated representative or, at the
written request of Vanguard, by appropriate governmental authorities or self-regulatory
organizations.
33
NSCC Membership Number 4566
Vanguard Funds that Charge Purchase Fees*
Purchase Fee | ||||||||||
(applies to all | ||||||||||
listed share | ||||||||||
Fund Name | Fund Number | classes) | ||||||||
Vanguard Emerging Markets Stock Index Fund
|
0533 (Investor Shares) 5533 (Admiral Shares) 1354 (Signal Shares) 0239 (Institutional Shares) |
0.50 | % | |||||||
Vanguard FTSE All-World ex-US Small-Cap Index Fund
|
1684 (Investor Shares) 0884 (Institutional Shares) |
0.75 | % | |||||||
Vanguard Total World Stock Index Fund
|
0628 (Investor Shares) 0826 (Institutional Shares) |
0.25 | % | |||||||
Vanguard Short-Term Corporate Bond Index Fund
|
1945 (Signal Shares) 1645 (Institutional Shares) |
0.25 | % | |||||||
Vanguard Intermediate-Term Corporate Bond Index Fund
|
1946 (Signal Shares) 1646 (Institutional Shares) |
0.50 | % | |||||||
Vanguard Long-Term Corporate Bond Index Fund
|
1947 (Signal Shares) 1647 (Institutional Shares) |
1.00 | % | |||||||
Vanguard Extended Duration Treasury Index Fund Inst Vanguard Extended Duration Treasury Index Fund Plus |
1275 (Institutional Shares) 1276 (Institutional Shares) |
0.25 | % | |||||||
* | The availability of funds may vary because of fund openings and closings or changes in minimum initial investments. |
Purchase Fees
Intermediary Name: |
Contact Name: | |||
Intermediary Address: |
Phone Number: | |||
E-mail address: |
TIN
Fund Number | Master or Client ID | CUSIP Number | Account Number | Purchase fee amount | ||||||||||||
Total | 0.00 | |||||||||||||||
34
NSCC Membership Number 4566
EXHIBIT C
Market Timing and Frequent Trading Activity in the Company’s Variable Annuities
As issuer of several registered variable annuity contracts (the “Contracts”) the Company regularly
reviews its policies and procedures related to market timing and Frequent Trading Activity. The
Contracts offer various investment alternatives through the sub accounts of the separate account.
Each sub account invests exclusively in shares of one of the portfolios of the underlying mutual
fund(s). The Contracts permit Contract owners to reallocate purchase payments among the various sub
accounts.
The Contracts are designed for people seeking long-term tax-deferred accumulation of assets,
generally for retirement or other long-term purposes. As stated in the Contract prospectus,
professional market timing organizations and some Contract owners try to profit from various
strategies called “market timing;” for example, switching money into investment option portfolios
when they expect prices to rise and taking money out when they expect prices to fall, or switching
from one investment option portfolio to another and then back again after a short period of time.
As money is shifted in and out, the underlying mutual fund incurs expenses for buying and selling
securities. These costs are borne by all Contract owners, including the long-term Contract owners
who do not generate the costs. Frequent and disruptive transfers may also impede the ability of the
mutual fund portfolio manager to sustain the stated investment objective of the portfolio.
The transfer privilege under the Contract is not intended to serve as a vehicle for short-term or
frequent transfers. The Contract does not permit market timing/disruptive and frequent transfers.
As noted above, frequent and disruptive transfers among investment option portfolios may disrupt
portfolio management in the underlying mutual fund and tend to drive fund expenses higher. While it
may be a worthwhile goal, stopping all instances of potentially harmful market timing activity may
not be possible, but the Company takes action to identify, discourage and stop such activity.
In order to discourage market timing, the Company monitors transfers within the Contract. If the
Company determines that there is evidence of excessive short-term, frequent or disruptive transfers
that may have an adverse impact on the underlying mutual funds or the other Contract owners, the
Company will send the Contract owner a warning letter indicating that his or her transfer
privileges under the Contract may be revoked.
If the Contract owner continues to engage in excessive short-term, frequent transfers or disruptive
trading under the Contract, the Contract owner will receive a restriction letter that will limit or
revoke transfer privileges under the Contract. The Issuer’s current procedures call for a copy of
the warning letter and the restriction letter to be sent to Contract owner’s broker of record.
The Issuer’s internal criteria for determining whether potentially improper market timing activity
or disruptive trading is taking place are at the Issuer’s discretion and are subject
to change from time to time in order to meet challenges presented by those who wish to engage in
such activity. Such criteria are based generally, however, on the Company’s review of overall
average contract size and trading activity. The Company’s current policy is that it does not
provide its distributors with information regarding specific sizes or numbers of transactions it
uses to determine whether potentially improper market timing or disruptive trading activity may be
taking place.
35
NSCC Membership Number 4566
EXHIBIT D
SHARE CLASS ELIGIBILITY REQUIREMENTS FOR INTERMEDIARIES
1. Share Classes. Accounts in Vanguard Funds maintained by the Intermediary may qualify for
Admiral Shares, Signal Shares, Institutional Shares and/or Institutional Plus Shares, if and to the
extent available from time to time, by satisfying the applicable requirements set forth below. The
Intermediary shall be responsible for ensuring that only those accounts, Underlying Intermediaries,
Plans and/or Clients, as the case may be, that satisfy all applicable eligibility requirements
below receive and continue to hold Admiral Shares, Signal Shares, Institutional Shares or
Institutional Plus Shares, as appropriate, and/or such additional or substitute share classes as
the Vanguard Funds may offer from time to time. Vanguard and the Vanguard Funds reserve the right
to discontinue availability of any one or more share classes at any time and for any reason without
prior notice.
2. Admiral Shares Eligibility Requirements. Except as set forth in Section 3 of this
Exhibit with respect to Admiral Shares of Signal Funds (as defined in such Section 3):
(a) For each Vanguard Fund (other than any Signal Fund), all purchases of Admiral Shares and any
conversions from Investor Shares to Admiral Shares must be attributable to a Client or Plan that
has, or immediately after the transaction will have, a minimum of $l00,000 invested in the Vanguard
Fund through the Intermediary (an “Admiral Qualifying Client” or “Admiral Qualifying Plan”);
(b) Assets beneficially owned by multiple Clients or Plans may not be aggregated to meet the
$100,000 minimum investment, except as approved by Vanguard in accordance with criteria established
by Vanguard;
(c) Assets beneficially owned by a Client or Plan in the same Vanguard Fund through multiple
accounts may not be aggregated to meet the $100,000 minimum investment, except as approved by
Vanguard in accordance with criteria established by Vanguard;
(d) Intermediaries seeking Admiral Shares for other account arrangements should contact Vanguard
for eligibility requirements;
(e) The Intermediary shall request a purchase of Admiral Shares, or a conversion from Investor
Shares to Admiral Shares, on behalf of an Admiral Qualifying Client or an Admiral Qualifying Plan
by providing a written notification to Vanguard identifying the Admiral Qualifying Client (if
requested by Vanguard) or the Admiral Qualifying Plan, as appropriate, and the value of shares held
in the relevant Vanguard Fund offering Admiral Shares; and
(f) In the event that a Client or Plan holding Admiral Shares through the Intermediary no longer
meets the $100,000 minimum or no longer satisfies Vanguard’s criteria for aggregation, the
Intermediary will promptly direct Vanguard to reclassify the appropriate amount of assets from
Admiral Shares to Investor Shares, if available, within the Intermediary’s Vanguard accounts. In
addition, Vanguard may, without direction from the Intermediary, reclassify the appropriate amount of assets from Admiral Shares to Investor
Shares, if available, within the Intermediary’s Vanguard accounts, or exercise any other rights set
forth in the applicable Vanguard Fund’s then-current prospectus and the Vanguard Funds’
then-effective Multiple Class Plan, with respect to a Client or Plan holding Admiral Shares through
the Intermediary that no longer meets the $100,000 minimum or no longer satisfies Vanguard’s
criteria for aggregation.
(g) Upon the request of Vanguard from time to time, the Intermediary will submit to Vanguard a
report listing (i) each Client and Plan that beneficially owns Admiral Shares through the
Intermediary or an Underlying Intermediary (although the Client need not be identified by name),
and (ii) the amount of each Vanguard Fund’s Admiral Shares held by the Intermediary or the
Underlying Intermediary for each such Client and Plan (in dollars and shares). This information
will be provided separately for each Vanguard Fund and each account maintained by the Intermediary.
All such information will be kept confidential by Vanguard, will not be disclosed to any
unaffiliated third
36
NSCC Membership Number 4566
party and will be used solely for purposes of monitoring compliance with the eligibility
requirements of the Admiral Shares program.
3. Signal Shares Eligibility Requirements. Effective June 1, 2007, the Intermediary shall
not be permitted to establish a new account in Admiral Shares of any Vanguard Fund that offers
Signal Shares (such funds are listed on Attachment A to this Agreement) (each, a “Signal Fund”),
purchase Admiral Shares of a Signal Fund on behalf of a Client or Plan, or convert Investor Shares
of any Signal Fund to Admiral Shares of such fund. The Intermediary shall be eligible to hold and
purchase Signal Shares of Vanguard Funds provided the Intermediary or the appropriate Underlying
Intermediary, Plan, Client or Vanguard Institutional Client (as defined in Section 3(e) below), as
the case may be, satisfies the following requirements as and to the extent applicable.
(a) Converted Shares; Grace Period for Eligibility. All Signal Shares acquired by the
Intermediary on or prior to October 5, 2007 (the “Conversion Date”) by conversion from Signal Fund
Admiral Shares (such shares, “Converted Shares”) shall be exempt from reclassification to Investor
Shares, as described in Section 3(h) below, (i) permanently, with respect to Converted Shares held
by or on behalf of Plans (“Grandfathered Plans”), and (ii) during the period from the Conversion
Date until October 5, 2010, with respect to Converted Shares held by or on behalf of the
Intermediary, whether such Converted Shares constitute Investment Influenced (as defined below)
assets or assets of Non-Influenced Clients and/or Non-Influenced Vanguard Institutional Clients
(each as defined below). As of October 5, 2010, Vanguard will review the Signal Shares eligibility
of each holder or beneficial owner of Converted Shares other than Grandfathered Plans, as described
in this Section 3, and will reclassify the appropriate amount of assets from Signal Shares to
Investor Shares within the Intermediary’s Vanguard accounts, or exercise any other rights set forth
in the applicable Vanguard Fund’s then-current prospectus and the Vanguard Funds’ then-effective
Multiple Class Plan, with respect to the Intermediary, an Underlying Intermediary, a Plan (other
than a Grandfathered Plan), or a Client holding Converted Shares that does not then satisfy the
applicable Signal Shares eligibility requirements.
(b) Intermediary Firm-Level Eligibility. If the Intermediary provides investment
consulting, advice, and/or discretionary investment management (“Investment Influence”) to its
Clients investing in Vanguard Funds, the Intermediary shall be eligible to purchase Signal Shares
of, and to establish new Signal Shares accounts in, any Signal Fund in which the Intermediary has
and maintains a minimum aggregate balance of at least $5,000,000 solely in Investment Influenced
assets. In calculating such balance, the Intermediary shall exclude all assets in the
Intermediary’s accounts that are attributable to Underlying Intermediaries or Plans (including
Grandfathered Plans). For purposes of this Section 3(b), assets invested in a Signal Fund through a
model portfolio/program established by the Intermediary and approved by Vanguard shall be included
in determining whether the Intermediary satisfies the $5,000,000 minimum balance for Investment
Influenced assets. To the extent the Intermediary holds Vanguard Fund shares representing Client
assets that are not Intermediary Investment Influenced assets, such
Clients’ eligibility for Signal Shares shall be determined pursuant to Section 3(c), 3(d) or 3(e)
below.
(c) Underlying Intermediary Eligibility. Each Underlying Intermediary, if any, that
provides Investment Influence to its Clients investing in Vanguard Funds shall be eligible to
purchase Signal Shares of, and to establish new Signal Shares accounts in, any Signal Fund in which
such Underlying Intermediary has and maintains a minimum aggregate balance of at least $5,000,000
solely in Investment Influenced assets. For purposes of this Section 3(c), assets invested in a
Signal Fund through a model portfolio/program established by an Underlying Intermediary and
approved by Vanguard shall be included in determining whether the Underlying Intermediary satisfies
the $5,000,000 minimum balance for Investment Influenced assets. To the extent the Underlying
Intermediary holds Vanguard Fund shares representing Client assets that are not Underlying
Intermediary Investment Influenced assets, such Clients’ eligibility for Signal Shares shall be
determined pursuant to Section 3(e) or 3(f) below.
(d) Plan Eligibility. For each Signal Fund, all purchases of Signal Shares and any
conversions from Investor Shares to Signal Shares must be attributable to a Plan (other than a
Grandfathered Plan) that has, or immediately after the transaction will have, a minimum of
$1,000,000 invested in the Signal Fund through the Intermediary. Assets beneficially owned by
multiple Plans may not be aggregated to meet the $1,000,000 minimum investment, and assets
beneficially owned by a Plan in the same Signal Fund through multiple accounts may not be
aggregated to meet the $1,000,000 minimum investment, in each case except as approved by Vanguard
in accordance
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NSCC Membership Number 4566
with criteria established by Vanguard. Grandfathered Plans may purchase additional Signal Shares
of, and may establish new Signal Share accounts in, any Signal Funds held by or on behalf of such
Grandfathered Plans as of the Conversion Date. The requirements of this Section 3(c) apply to each
Plan serviced by the Intermediary or an Underlying Intermediary without regard to whether the
Intermediary or Underlying Intermediary otherwise satisfies the Investment Influence eligibility
requirements described in Section 3(b) or 3(c) above, respectively.
(e) Client Eligibility. With respect to Clients whose assets do not constitute Investment
Influenced assets of either the Intermediary or an Underlying Intermediary (“Non-Influenced
Clients”), all purchases of Signal Fund Signal Shares and any conversions from Investor Shares to
Signal Shares must be attributable to a Non-Influenced Client that has, or immediately after the
transaction will have, a minimum of $1,000,000 invested in the Signal Fund through the Intermediary
or an Underlying Intermediary. Assets beneficially owned by multiple Non-Influenced Clients may not
be aggregated to meet the $1,000,000 minimum investment, and assets beneficially owned by a Non-Influenced Client in the same Signal Fund through multiple accounts may not be aggregated to meet
the $1,000,000 minimum investment, in each case except as approved by Vanguard in accordance with
criteria established by Vanguard. This requirement applies to each Non-Influenced Client serviced
by the Intermediary or an Underlying Intermediary, without regard to whether the Intermediary or
such Underlying Intermediary otherwise satisfies the Investment Influence eligibility requirements
described in Section 3(b) or 3(c) above, respectively.
(f) Vanguard Institutional Client Eligibility. With respect to Vanguard Institutional
Clients whose assets do not constitute Investment Influenced assets of either the Intermediary or
an Underlying Intermediary (“Non-Influenced Vanguard Institutional Clients”), all purchases of
Signal Shares and any conversions from Investor Shares to Signal Shares must be attributable to a
Non-Influenced Vanguard Institutional Client that has, or immediately after the transaction will
have, a minimum of $1,000,000 invested in the Signal Fund through the Intermediary or an Underlying
Intermediary. Assets beneficially owned by multiple Non-Influenced Vanguard Institutional Clients
may not be aggregated to meet the $1,000,000 minimum investment, and assets beneficially owned by a
Non-Influenced Vanguard Institutional Client in the same Signal Fund through multiple accounts may
not be aggregated to meet the $1,000,000 minimum investment, in each case except as approved by
Vanguard in accordance with criteria established by Vanguard. This requirement applies to each
Non-Influenced Vanguard Institutional Client serviced by the Intermediary or an Underlying
Intermediary, without regard to whether the Intermediary or such Underlying Intermediary otherwise
satisfies the Investment Influence eligibility requirements described in Section 3(b) or 3(c)
above, respectively. For purposes of this Section 3, “Vanguard Institutional Client” shall mean a
Client that is the beneficial owner of Vanguard Fund shares and has a special servicing arrangement
with Vanguard, but for which Vanguard does not provide full service plan recordkeeping or
administrative services. Vanguard will be responsible for identifying to
the Intermediary those Vanguard Institutional Clients known to Vanguard to be trading through the
Intermediary or an Underlying Intermediary.
(g) Acquiring Signal Shares by Purchase or Conversion from Investor Shares. The
Intermediary shall request a purchase of Signal Shares, or a conversion from Investor Shares to
Signal Shares, on its own behalf or on behalf of an eligible Underlying Intermediary, Plan or
Client, via a Fund/SERV transmission.
(h) Vanguard Funds Not Offering Signal Shares. The Intermediary shall be permitted to
purchase and hold, on behalf of Clients and Plans, Admiral Shares of any Vanguard Fund that does
not and will not offer Signal Shares, subject to applicable Admiral Shares eligibility requirements
in effect from time to time.
(i) Reclassification to Investor Shares. Subject to the provisions of Section 3(a) above,
in the event that the Intermediary or an Underlying Intermediary, Plan (other than a Grandfathered
Plan) or Client holding Signal Shares through the Intermediary, does not satisfy or no longer
satisfies the applicable Signal Shares eligibility requirements, the Intermediary will promptly
direct Vanguard to reclassify the appropriate amount of assets from Signal Shares to Investor
Shares within the Intermediary’s Vanguard accounts. In addition, Vanguard may, without direction
from the Intermediary, reclassify the appropriate amount of assets from Signal Shares to Investor
Shares within the Intermediary’s Vanguard accounts, or exercise any other rights set forth in the
applicable Vanguard Fund’s then current prospectus and the Vanguard Funds’ then-effective Multiple
Class Plan, with respect to the Intermediary, or an
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NSCC Membership Number 4566
Underlying Intermediary, Plan (other than a Grandfathered Plan) or Client holding Signal Shares
through the Intermediary, that does not satisfy or no longer satisfies the applicable eligibility
requirements.
(j) Intermediary Reporting. In order to enable Vanguard to (x) ensure the Intermediary’s
compliance with these Signal Shares eligibility requirements, and (y) identify those
Intermediaries, Underlying Intermediaries, Plans and/or Clients that hold Signal Shares but are not
eligible to do so, the Intermediary agrees to furnish Vanguard with the following information, upon
Vanguard’s written request with reasonable advance notice:
(i) A report identifying, as applicable: (A) the Intermediary’s and each Underlying
Intermediary’s Investment Influenced assets invested in Signal Shares and the Signal Fund accounts
in which such assets are maintained; (B) each Plan, Non-Influenced Client and Non-Influenced
Vanguard Institutional Client that owns Signal Shares through the Intermediary or an Underlying
Intermediary and the Signal Fund accounts in which such assets are maintained; and (C) the amount
of each Signal Fund’s Signal Shares held by the Intermediary and each Underlying Intermediary,
Plan, Non-Influenced Client and Non-Influenced Vanguard Institutional Client (in dollars and
shares), and the asset type (i.e., defined contribution, discretionary bank trust, etc.). This
information will be provided separately for each Signal Fund and will reflect Signal Share account
balances as of the most recent month end.
(ii) A description of the Intermediary’s policies and procedures for implementation of the Signal
Shares eligibility rules applicable to the Intermediary, and to Underlying Intermediaries, Plans
and Clients investing in Signal Shares through the Intermediary.
(iii) Such other or additional reporting or information as Vanguard may specify in order to ensure
compliance with applicable Signal Shares eligibility requirements.
All such information will be kept confidential by Vanguard, will not be disclosed to any
unaffiliated third party and will be used solely for purposes of monitoring compliance with the
eligibility requirements of the Signal Shares program.
4. Institutional Shares Eligibility Requirements.
(a) For each Vanguard Fund, all purchases of Institutional Shares and any conversions from Investor
Shares, Admiral Shares or Signal Shares to Institutional Shares must be attributable to a Client or
Plan that has, or immediately after the transaction will have, a minimum of $5,000,000* invested in
the Vanguard Fund through the Intermediary (an “Institutional Qualifying Client” or “Institutional
Qualifying Plan”)
(b) Assets beneficially owned by multiple Clients or Plans may not be aggregated to meet the
$5,000,000* minimum investment, except as approved by Vanguard in accordance with criteria
established by Vanguard;
(c) Assets beneficially owned by a Client or Plan in the same Vanguard Fund through multiple
accounts may not be aggregated to meet the $5,000,000* minimum investment, except as approved by
Vanguard in accordance with criteria established by Vanguard;
(d) Intermediaries seeking Institutional Shares for other account arrangements should contact
Vanguard for eligibility requirements;
(e) The Intermediary shall request a purchase of Institutional Shares, or a conversion from any
other class of shares to Institutional Shares, on behalf of an Institutional Qualifying Client or
an Institutional Qualifying Plan by providing a written notification to Vanguard identifying the
Institutional Qualifying Client (if requested by Vanguard) or the Institutional Qualifying Plan, as
appropriate, and the value of shares held in the relevant Vanguard Fund offering Institutional
Shares; and
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NSCC Membership Number 4566
(f) In the event that a Client or Plan holding Institutional Shares through the Intermediary no
longer meets the $5,000,000* minimum or no longer satisfies Vanguard’s criteria for aggregation,
the Intermediary will promptly direct Vanguard to reclassify the appropriate amount of assets from
Institutional Shares to Signal Shares, Admiral Shares or Investor Shares, as appropriate and if
available, within the Intermediary’s Vanguard accounts. In addition, Vanguard may, without
direction from the Intermediary, reclassify the appropriate amount of assets from Institutional
Shares to Signal Shares, Admiral Shares or Investor Shares, as appropriate, within the
Intermediary’s Vanguard accounts, or exercise any other rights set forth in the applicable Vanguard
Fund’s then-current prospectus and the Vanguard Funds’ then-effective Multiple Class Plan, with
respect to a Client or Plan holding Institutional Shares through the Intermediary that no longer
meets the $5,000,000* minimum or no longer satisfies Vanguard’s criteria for aggregation.
(g) Upon the request of Vanguard from time to time, the Intermediary will submit to Vanguard a
report listing (i) each Client and Plan that beneficially owns Institutional Shares through the
Intermediary or an Underlying Intermediary (although the Client need not be identified by name),
and (ii) the amount of each Vanguard Fund’s Institutional Shares held by the Intermediary or the
Underlying Intermediary for each such Client and Plan (in dollars and shares). This information
will be provided separately for each Vanguard Fund and each account maintained by the Intermediary.
All such information will be kept confidential by Vanguard, will not be disclosed to any
unaffiliated third party and will be used solely for purposes of monitoring compliance with the
eligibility requirements of the Institutional Shares program.
* | Required minimum for Vanguard Intermediate-Term Bond Index Fund Institutional Shares is $25,000,000; for Vanguard Long-Term Bond Index Fund Institutional Shares is $25,000,000; for Vanguard Short-Term Investment-Grade Fund Institutional Shares is $50,000,000; for Vanguard Institutional Total Bond Market Index Fund Institutional Shares, $100,000,000; and for Vanguard Institutional Total Stock Market Index Fund Institutional Shares, $100,000,000. The availability of funds may vary because of fund openings and closings or changes in minimum investments. |
5. Institutional Plus Shares Eligibility Requirements.
(a) For each Vanguard Fund, all purchases of Institutional Plus Shares and any conversions from any
other class of shares to Institutional Plus Shares must be attributable to a Client or Plan that
has, or immediately after the transaction will have, the minimum amount specified in the relevant
Vanguard Fund’s Institutional Plus Shares prospectus invested in the Vanguard Fund through the
Intermediary (an “Institutional Plus Qualifying Client” or “Institutional Plus Qualifying Plan”);
(b) Assets beneficially owned by multiple Clients or Plans may not be aggregated to meet the
required investment minimum, except as approved by Vanguard in accordance with criteria established
by Vanguard;
(c) Assets beneficially owned by a Client or Plan in the same Vanguard Fund through multiple
accounts may not be aggregated to meet the required investment minimum, except as approved by
Vanguard in accordance with criteria established by Vanguard;
(d) Intermediaries seeking Institutional Plus Shares for other account arrangements should contact
Vanguard for eligibility requirements;
(e) The Intermediary shall request a purchase of Institutional Plus Shares, or a conversion from
any other class of shares to Institutional Plus Shares, on behalf of an Institutional Plus
Qualifying Client or an Institutional Plus Qualifying Plan by providing a written notification to
Vanguard identifying the Institutional Plus Qualifying Client (if requested by Vanguard) or
Institutional Plus Qualifying Plan and the value of shares held in the relevant Vanguard Fund
offering Institutional Plus Shares; and
(f) In the event that a Client or Plan holding Institutional Plus Shares through the Intermediary
no longer meets the required investment minimum or no longer satisfies Vanguard’s criteria for
aggregation, the Intermediary will promptly direct Vanguard to reclassify the appropriate amount of
assets from Institutional Plus Shares to Institutional Shares, Signal Shares, Admiral Shares or
Investor Shares, as appropriate and if available, within the
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NSCC Membership Number 4566
Intermediary’s Vanguard accounts. In addition, Vanguard may, without direction from the
Intermediary, reclassify the appropriate amount of assets from Institutional Plus Shares to
Institutional Shares, Signal Shares, Admiral Shares or Investor Shares, as appropriate, within the
Intermediary’s Vanguard accounts, or exercise any other rights set forth in the applicable Vanguard
Fund’s then-current prospectus and the Vanguard Funds’ then-effective Multiple Class Plan, with
respect to a Client or Plan holding Institutional Plus Shares through the Intermediary that no
longer meets the required investment minimum or no longer satisfies Vanguard’s criteria for
aggregation.
(g) Upon the request of Vanguard from time to time, the Intermediary will submit to Vanguard a
report listing (i) each Client and Plan that beneficially owns Institutional Plus Shares through
the Intermediary or an Underlying Intermediary (although the Client need not be identified by
name), and (ii) the amount of each Vanguard Fund’s Institutional Plus Shares held by the
Intermediary or the Underlying Intermediary for each such Client and Plan (in dollars and shares).
This information will be provided separately for each Vanguard Fund and each account maintained by
the Intermediary. All such information will be kept confidential by Vanguard, will not be disclosed
to any unaffiliated third party and will be used solely for purposes of monitoring compliance with
the eligibility requirements of the Institutional Plus Shares program.
41
NSCC Membership Number
EXHIBIT E
FIRM INFORMATION FORM
Important information about opening a new account: Vanguard is required by federal law to
obtain from each person who opens an account certain personal information—including name, address,
and date of birth among other information—that will be used to verify identity. If you do not
provide us with this information, we will not be able to open the account. If we are unable to
verify your identity, Vanguard reserves the right to close your account or take other steps we deem
reasonable.
(Please print, preferably in black ink.)
1. Name of Firm
|
Please check the box, if applicable: | |
Transamerica Life Insurance Company
|
o Employee benefit plan | |
established under ERISA |
2. Firm Information
Citizenship: X o U.S. Citizen or o Resident Alien or o Nonresident Alien |
||
o Applied for. | ||
Intermediary Employer Identification Number (if a non-U.S. entity) |
Date of application: |
0000 Xxxxxxxx Xxxx X.X. | ||||||
Street Address or APO/FPO (a P.O. box or rural route number is not acceptable) | ||||||
Cedar Rapids
|
Iowa | 52499 | ||||
City
|
State | Zip Code | ||||
(000) 000-0000
|
N/A | |||||
Daytime Telephone Number
|
Evening Telephone Number |
3. Type of Account
Important: Please send us, along with this form, a copy of the documentation required for the
account registration type specified below, or there may be a delay in establishing the account or
account options.
Documents Required | ||
XoCorporation
|
Articles of Incorporation or state-issued charter or Certificate of Good Standing. | |
oEndowment
|
Pages in trust document that show the name of the endowment and a listing of all trustees and their signatures. | |
oFoundation
|
Articles of Incorporation. | |
oPartnership
|
Partnership Agreement. | |
oProfessional Association or |
||
Corporation; Limited Liability Corporation |
Articles of Association, Certificate of Organization, or similar document. | |
oSole Proprietorship
|
Document filed to form the proprietorship. | |
oUnincorporated Enterprise
|
Document evidencing the existence of the enterprise, such as the charter or resolution. | |
oOther
|
Document filed to form the organization (if a legal entity), or organization bylaws or similar document (if not a legal entity). | |
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NSCC Membership Number 4561
Check one of the following if it describes the organization opening the account:
oBroker/Dealer
|
oNational Bank | oGovernment Agency or Instrumentality | ||
oMutual Fund
|
oState-Regulated Bank | oPublicly Traded on the Nasdaq (Except Small-Cap | ||
Issues), NYSE, or AMEX | ||||
(Enter ticker symbol.) |
4. Names and Signatures of Authorized Signers
The undersigned hereby certify that all information provided on this Firm Information Form is true,
correct, and complete.
Xxxxxx X. Xxxxxxx
|
|||
Name /s/ Xxxxxx X. Xxxxxxx
|
[ILLEGIBLE] | ||
Signature/Title Vice President
|
Date | ||
Name |
|||
Signature/Title
|
Date |
45