MUTUAL FUND SERVICES AGREEMENT
THIS
AGREEMENT is made as of this 1st day
of February, 2005, by and between THE BERWYN FUNDS (the "Trust"), a Delaware
business trust, and ULTIMUS FUND SOLUTIONS, LLC ("Ultimus"), a limited liability
company organized under the laws of the State of Ohio and having its principal
place of business at 000 Xxxxxxxx Xxxxx, Xxxxx 000, Xxxxxxxxxx, Xxxx
00000.
WHEREAS,
the Trust is an open-end management investment company registered under the
Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS,
the Trust desires that Ultimus provide certain mutual fund services for each
series of the Trust, listed on Schedule A attached hereto and made part of this
Agreement, as such Schedule A may be amended from time to time (individually
referred to herein as the "Portfolio" and collectively as the "Portfolios");
and
WHEREAS,
Ultimus is willing to perform such services on the terms and conditions set
forth in this Agreement;
NOW,
THEREFORE, in consideration of the mutual premises and covenants herein set
forth, the parties agree as follows:
1.
|
RETENTION
OF ULTIMUS.
|
The Trust hereby retains Ultimus to act
as the administrator, fund accountant and transfer agent of the Trust and to
furnish the Trust with the services as set forth below. Ultimus
hereby accepts such employment to perform such duties.
2.
|
ADMINISTRATION
SERVICES.
|
Ultimus
shall provide the Trust with regulatory reporting services; shall provide all
necessary office space, equipment, personnel, compensation and facilities for
handling the affairs of the Trust; and shall provide such other services as the
Trust may request that Ultimus perform consistent with its obligations under
this Agreement. Without limiting the generality of the foregoing,
Ultimus shall:
|
(a)
|
calculate
Trust expenses and administer all disbursements for the Trust, and as
appropriate, compute the Trust's yields, total return, expense ratios and
portfolio turnover rate;
|
|
(b)
|
prepare
and coordinate, in consultation with Trust counsel, the preparation of
prospectuses, statements of additional information, registration
statements and proxy materials;
|
|
(c)
|
prepare
such reports, notice filing forms and other documents (including reports
regarding the sale and redemption of shares of the Trust as may be
required in order to comply with federal and state securities law) as may
be necessary or desirable to make notice filings relating to the Trust's
shares with state securities authorities, monitor the sale of Trust shares
for compliance with state securities laws, and file with the appropriate
state securities authorities the
compliance
|
filings
as may be necessary or convenient to enable the Trust to make a continuous
offering of its shares;
|
(d)
|
develop
and prepare, with the assistance of the Trust's investment adviser,
communications to shareholders, including the annual report to
shareholders, coordinate the mailing of prospectuses, notices, proxy
statements, proxies and other reports to Trust shareholders, and supervise
and facilitate the proxy solicitation process for all shareholder
meetings, including the tabulation of shareholder
votes;
|
|
(e)
|
administer
contracts on behalf of the Trust with, among others, the Trust's
investment adviser, distributor and
custodian;
|
|
(f)
|
calculate
performance data of the Trust for dissemination to information services
covering the investment company
industry;
|
|
(g)
|
prepare
and file all of the Trust's tax returns and prepare and mail annual Forms
1099, Forms W-2P and Forms 5498 to shareholders, with a copy to the
Internal Revenue Service;
|
|
(h)
|
assist
with the layout and printing of prospectuses and supplements thereto, and
assist with and coordinate layout and printing of the Trust's semi-annual
and annual reports to shareholders;
|
|
(i)
|
provide
individuals reasonably acceptable to the Trust's Trustees to serve as
officers of the Trust, who will be responsible for the management of
certain of the Trust's affairs as determined by the
Trustees;
|
|
(j)
|
advise
the Trust and its Trustees on matters concerning the Trust and its
affairs, including making recommendations regarding dividends and
distributions;
|
|
(k)
|
obtain
and keep in effect on behalf of the Trust fidelity bonds and directors and
officers/errors and omissions insurance policies for the Trust in
accordance with the requirements of the 1940 Act and as such bonds and
policies are approved by the
Trustees;
|
|
(l)
|
monitor
and advise the Trust and its Portfolios on their registered investment
company status under the Internal Revenue Code of
1986;
|
|
(m)
|
monitor
and advise the Trust and its Portfolios on compliance with applicable
limitations as imposed by the 1940 Act and the rules and regulations
thereunder or set forth in the Trust's or any Portfolio’s then current
Prospectus or Statement of Additional
Information;
|
|
(n)
|
provide
such internal legal services as are requested by the Trust including, but
not limited to, the coordination of meetings and preparation of materials
for the quarterly and special meetings of the Trustees and meetings of the
Trust’s shareholders;
|
2
|
(o)
|
cooperate
with, and take all reasonable actions in the performance of its duties
under this Agreement to ensure that all necessary information is made
available to, the Trust's independent public accountants in connection
with the preparation of any audit or report requested by the
Trust;
|
|
(p)
|
cooperate
with, and take all reasonable actions in the performance of its duties
under this Agreement to ensure that the necessary information is made
available to the Securities and Exchange Commission (the “SEC”) or any
other regulatory authority in connection with any regulatory audit of the
Trust or the investment adviser of the
Trust;
|
|
(q)
|
perform
all administrative services and functions of the Trust to the extent
administrative services and functions are not provided to the Trust by
other agents of the Trust;
|
|
(r)
|
prepare
and file with the SEC the semi-annual report for the Trust on Form N-SAR
and all required notices pursuant to Rule 24f-2 under the 1940 Act;
and
|
|
(s)
|
furnish
advice and recommendations with respect to other aspects of the business
and affairs of the Trust as the Trust and Ultimus shall determine
desirable.
|
3.
|
FUND
ACCOUNTING SERVICES
|
Ultimus
will provide the Trust with the fund accounting services as set forth
below:
|
(a)
|
MAINTENANCE
OF BOOKS AND RECORDS.
|
Ultimus
shall maintain and keep current the accounts, books, records and other documents
relating to the Trust’s financial and portfolio transactions as may be required
by the rules and regulations of the SEC adopted under Section 31(a) of the 1940
Act. Ultimus shall cause the subject records of the Trust to be
maintained and preserved pursuant to the requirements of the 1940
Act.
|
(b)
|
PERFORMANCE
OF DAILY ACCOUNTING SERVICES.
|
In
addition to the maintenance of the books and records specified above, Ultimus
shall perform the following accounting services daily for each
Portfolio:
|
(i)
|
Calculate
the net asset value per share utilizing prices obtained from the sources
described in subsection 1(b)(ii)
below;
|
|
(ii)
|
Obtain
security prices from independent pricing services, or if such quotes are
unavailable, then obtain such prices from each Portfolio's investment
adviser or its designee, as approved by the Trust's Board of
Trustees (hereafter referred to as
"Trustees");
|
|
(iii)
|
Verify
and reconcile with the Portfolios' custodian all daily trade
activity;
|
|
(iv)
|
Compute,
as appropriate, each Portfolio's net income and capital gains, dividend
payables, dividend factors, yields, and weighted average portfolio
maturity;
|
|
(v)
|
Review
daily the net asset value calculation and dividend factor (if any) for
each Portfolio prior to release to shareholders,
check
|
3
and
confirm the net asset values and dividend factors for reasonableness and
deviations, and distribute net asset values and yields to NASDAQ;
|
(vi)
|
Determine
unrealized appreciation and depreciation on securities held by the
Portfolios;
|
|
(vii)
|
Amortize
premiums and accrete discounts on securities purchased at a price other
than face value, if requested by the
Trust;
|
|
(viii)
|
Update
fund accounting system to reflect rate changes, as received from a
Portfolio's investment adviser, on variable interest rate
instruments;
|
|
(ix)
|
Post
Portfolio transactions to appropriate
categories;
|
|
(x)
|
Accrue
expenses of each Portfolio;
|
|
(xi)
|
Determine
the outstanding receivables and payables for all (1) security trades, (2)
Portfolio share transactions and (3) income and expense
accounts;
|
|
(xii)
|
Provide
accounting reports in connection with the Trust's regular annual audit and
other audits and examinations by regulatory agencies;
and
|
|
(xiii)
|
Provide
such periodic reports, as the parties shall agree
upon.
|
|
(c)
|
SPECIAL
REPORTS AND SERVICES.
|
|
(i)
|
Ultimus
may provide additional special reports upon the request of the Trust or a
Portfolio's investment adviser, which may result in an additional charge,
the amount of which shall be agreed upon between the
parties.
|
|
(ii)
|
Ultimus
may provide such other similar services with respect to a Portfolio as may
be reasonably requested by the Trust, which may result in an additional
charge, the amount of which shall be agreed upon between the
parties.
|
|
(d)
|
ADDITIONAL
ACCOUNTING SERVICES.
|
|
Ultimus
shall also perform the following additional accounting services for each
Portfolio:
|
|
(i)
|
Provide
monthly (or as frequently as may reasonably be requested by the Trust or a
Portfolio’s investment adviser) a set of financial statements for each
Portfolio as described below, upon request of the
Trust:
|
Statement
of Assets and Liabilities
Statement
of Operations
Statement
of Changes in Net Assets
Security
Purchases and Sales Journals
Portfolio
Holdings Reports
|
(ii)
|
Provide
accounting information for the
following:
|
|
(A)
|
federal
and state income tax returns and federal excise tax
returns;
|
4
|
(B)
|
the
Trust's semi-annual reports with the SEC on
Form
|
N-SAR;
|
(C)
|
the
Trust's annual, semi-annual and quarterly (if any) shareholder
reports;
|
|
(D)
|
registration
statements on Form N-1A and other filings relating to the registration of
shares;
|
|
(E)
|
Ultimus'
monitoring of the Trust's status as a regulated investment company under
Subchapter M of the Internal Revenue Code, as
amended;
|
|
(F)
|
annual
audit by the Trust's auditors; and
|
|
(G)
|
examinations
performed by the SEC.
|
4.
|
TRANSFER
AGENT AND SHAREHOLDER SERVICES
|
Ultimus will provide the Trust with the
transfer agent and shareholder services as set forth below:
|
(a)
|
Shareholder
Transactions
|
|
(i)
|
Process
shareholder purchase and redemption orders in accordance with conditions
set forth in the Trust’s
prospectus.
|
|
(ii)
|
Set
up account information, including address, dividend option, taxpayer
identification numbers and wire
instructions.
|
|
(iii)
|
Issue
confirmations in compliance with Rule 10b-10 under the Securities Exchange
Act of 1934, as amended (the “1934
Act”).
|
|
(iv)
|
Issue
periodic statements for
shareholders.
|
|
(v)
|
Process
transfers and exchanges.
|
|
(vi)
|
Act
as service agent and process dividend payments, including the purchase of
new shares, through dividend
reimbursement.
|
|
(vii)
|
Record
the issuance of shares and maintain pursuant to SEC Rule 17Ad-10(e) of the
1934 Act a record of the total number of shares of each Portfolio which
are authorized, based upon data provided to it by the Trust, and issued
and outstanding.
|
|
(viii)
|
Perform
such services as required to comply with Rules 17a-24 and 17Ad-17 of the
1934 Act (the “Lost Shareholder
Rules”).
|
|
(ix)
|
Administer
and/or perform all other customary services of a transfer
agent.
|
|
(b)
|
Shareholder
Information Services
|
|
(i)
|
Make
information available to shareholder servicing unit and other remote
access units regarding trade date, share price, current holdings, yields,
and dividend information.
|
5
|
(ii)
|
Produce
detailed history of transactions through duplicate or special order
statements upon request.
|
|
(iii)
|
Provide
mailing labels for distribution of financial reports, prospectuses, proxy
statements or marketing material to current
shareholders.
|
|
(iv)
|
Respond
as appropriate to all inquiries and communications from shareholders
relating to shareholder accounts.
|
(c)
|
Compliance
Reporting
|
|
(i)
|
Provides
reports to the SEC and the states in which the Portfolios are
registered.
|
|
(ii)
|
Prepare
and distribute appropriate Internal Revenue Service forms for shareholder
income and capital gains.
|
|
(iii)
|
Issue
tax withholding reports to the Internal Revenue
Service.
|
|
(d)
|
Dealer/Load Processing
(if applicable)
|
|
(i)
|
Provide
reports for tracking rights of accumulation and purchases made under a
Letter of Intent.
|
|
(ii)
|
Account
for separation of shareholder investments from transaction sale charges
for purchase of Portfolio shares.
|
|
(iii)
|
Calculate
fees due under 12b-1 plans for distribution and marketing
expenses.
|
|
(iv)
|
Track
sales and commission statistics by dealer and provide for payment of
commissions on direct shareholder purchases in a load
Portfolio.
|
|
(e)
|
Shareholder Account
Maintenance
|
|
(i)
|
Maintain
all shareholder records for each account in each
Portfolio.
|
|
(ii)
|
Issue
customer statements on scheduled cycle, providing duplicate second and
third party copies if required.
|
|
(iii)
|
Record
shareholder account information
changes.
|
|
(iv)
|
Maintain
account documentation files for each
shareholder.
|
Ultimus shall perform such other
services for the Trust that are mutually agreed upon by the parties from time to
time either at no additional fees or for such reasonable and customary fees as
are mutually agreed upon by the parties; provided, however that the Trust may
retain third parties to perform such other services. Such services
may include performing internal audit examination; mailing the annual reports of
the Portfolios; preparing an annual list of shareholders; and mailing notices of
shareholders’ meetings, proxies and proxy statements, for all of which the Trust
will pay Ultimus’ out-of-pocket expenses.
6
5.
|
SUBCONTRACTING.
|
Ultimus
may, at its expense and, upon approval by the Trust, subcontract with any entity
or person concerning the provision of the services contemplated hereunder;
provided, however, that Ultimus shall not be relieved of any of its obligations
under this Agreement by the appointment of such subcontractor and provided
further, that Ultimus shall be responsible, to the extent provided in Section 11
hereof, for all acts of such subcontractor as if such acts were its
own.
6.
|
ALLOCATION
OF CHARGES AND EXPENSES.
|
Ultimus
shall furnish at its own expense the executive, supervisory and clerical
personnel necessary to perform its obligations under this Agreement. Ultimus
shall also pay all compensation, if any, of officers of the Trust who are
affiliated persons of Ultimus.
The Trust
assumes and shall pay or cause to be paid all other expenses of the Trust not
otherwise allocated herein, including, without limitation, organization costs,
taxes, expenses for legal and auditing services, the expenses of preparing
(including typesetting), printing and mailing reports, prospectuses, statements
of additional information, proxy solicitation material and notices to existing
shareholders, all expenses incurred in connection with issuing and redeeming
shares, the costs of custodial services, the cost of initial and ongoing
registration and/or qualification of the shares under federal and state
securities laws, fees and out-of-pocket expenses of Trustees who are not
affiliated persons of Ultimus or the investment adviser to the Trust, insurance
premiums, interest, brokerage costs, litigation and other extraordinary or
nonrecurring expenses, and all fees and charges of investment advisers to the
Trust.
7.
|
COMPENSATION
OF ULTIMUS.
|
For the
services to be rendered, the facilities furnished and the expenses assumed by
Ultimus pursuant to this Agreement, the Trust shall pay to Ultimus compensation
at an annual rate specified in Schedule B attached hereto, as such Schedule may
be amended from time to time by mutual agreement of the parties. Such
compensation shall be calculated and accrued daily, and paid to Ultimus
monthly.
If this
Agreement becomes effective subsequent to the first day of a month or terminates
before the last day of a month, Ultimus' compensation for that part of the month
in which this Agreement is in effect shall be prorated in a manner consistent
with the calculation of the fees as set forth above. Payment of Ultimus’
compensation for the preceding month shall be made promptly.
8.
|
REIMBURSEMENT
OF EXPENSES
|
In addition to paying Ultimus the fees
described in Schedule B attached hereto, the Trust agrees to reimburse Ultimus
for its reasonable out-of-pocket expenses in providing services hereunder,
including without limitation the following:
|
(a)
|
Reasonable
travel and lodging expenses incurred by officers and employees of Ultimus
in connection with attendance at Board meetings and shareholders’
meetings;
|
7
|
(b)
|
All
freight and other delivery and bonding charges incurred by Ultimus in
delivering materials to and from the
Trust;
|
|
(c)
|
All
direct telephone, telephone transmission and telecopy or other electronic
transmission expenses incurred by Ultimus in communication with the Trust,
the Trust’s investment adviser or custodian, dealers or others as required
for Ultimus to perform the services to be provided
hereunder;
|
|
(d)
|
The
cost of obtaining security market
quotes;
|
|
(e)
|
The
cost of microfilm, microfiche or other methods of storing records or other
materials;
|
|
(f)
|
The
cost of printing and generating confirmations, statements and other
documents and the cost of mailing such documents to shareholders and
others;
|
|
(g)
|
All
expenses incurred in connection with any custom programming or systems
modifications required to provide any special reports or services
requested by the Trust;
|
|
(h)
|
Any
expenses Ultimus shall incur at the written direction of an officer of the
Trust thereunto duly authorized other than an employee or other affiliated
person of Ultimus who may otherwise be named as an authorized
representative of the Trust for certain purposes;
and
|
|
(i)
|
Any
additional expenses reasonably incurred by Ultimus in the performance of
its duties and obligations under this
Agreement.
|
9.
|
EFFECTIVE
DATE.
|
This
Agreement shall become effective with respect to a Portfolio as of the date
first written above (or, if a particular Portfolio is not in existence on that
date, on the date such Portfolio commences operation) (the "Effective
Date").
10.
|
TERM
OF THIS AGREEMENT.
|
The term
of this Agreement shall continue in effect, unless earlier terminated by either
party hereto as provided hereunder, for a period of two years. Thereafter,
unless otherwise terminated as provided herein, this Agreement shall be renewed
automatically for successive one-year periods.
This
Agreement may be terminated without penalty: (i) by provision of one hundred
twenty (120) days’ written notice; or (ii) by mutual agreement of the
parties.
Notwithstanding
the foregoing, after such termination for so long as Ultimus, with the written
consent of the Trust, in fact continues to perform any one or more of the
services contemplated by this Agreement or any schedule or exhibit hereto, the
provisions of this Agreement, including without limitation the provisions
dealing with indemnification, shall continue in full force and
effect. Compensation due Ultimus and unpaid by the Trust upon such
termination shall be immediately due and payable upon and notwithstanding such
termination. Ultimus shall be entitled to collect from the Trust, in
addition to the compensation described in
8
Schedule
B, the amount of all of Ultimus' cash disbursements for services in connection
with Ultimus' activities in effecting such termination, including without
limitation, the delivery to the Trust and/or its designees of the Trust's
property, records, instruments and documents.
11.
|
STANDARD
OF CARE.
|
The
duties of Ultimus shall be confined to those expressly set forth herein, and no
implied duties are assumed by or may be asserted against Ultimus hereunder.
Ultimus shall be obligated to exercise care and diligence in the performance of
its duties hereunder and to act in good faith in performing the services
provided for under this Agreement. Ultimus shall be liable for any
damages arising directly or indirectly out of Ultimus' failure to perform its
duties under this Agreement to the extent such damages arise directly or
indirectly out of Ultimus' willful misfeasance, bad faith, negligence in the
performance of its duties, or reckless disregard of it obligations and duties
hereunder. (As used in this Section 11, the term "Ultimus" shall include
directors, officers, employees and other agents of Ultimus as well as Ultimus
itself.)
Without
limiting the generality of the foregoing or any other provision of this
Agreement, (i) Ultimus shall not be liable for losses beyond its reasonable
control, provided that Ultimus has acted in accordance with the standard of care
set forth above; and (ii) Ultimus shall not be liable for the validity or
invalidity or authority or lack thereof of any instruction, notice or other
instrument that Ultimus reasonably believes to be genuine and to have been
signed or presented by a duly authorized representative of the Trust (other than
an employee or other affiliated persons of Ultimus who may otherwise be named as
an authorized representative of the Trust for certain purposes).
Ultimus
may apply to the Trust at any time for instructions and may consult with counsel
for the Trust or its own counsel and with accountants and other experts with
respect to any matter arising in connection with Ultimus' duties hereunder, and
Ultimus shall not be liable or accountable for any action taken or omitted by it
in good faith and in accordance with the standard of care set forth
above.
12.
|
INDEMNIFICATION.
|
The Trust
agrees to indemnify and hold harmless Ultimus from and against any and all
actions, suits, claims, losses, damages, costs, charges, reasonable counsel fees
and disbursements, payments, expenses and liabilities (including reasonable
investigation expenses) (collectively, "Losses") arising directly or indirectly
out of any action or omission to act which Ultimus takes (i) at any request or
on the direction of or in reliance on the reasonable advice of the Trust, (ii)
upon any instruction, notice or other instrument that Ultimus reasonably
believes to be genuine and to have been signed or presented by a duly authorized
representative of the Trust (other than an employee or other affiliated person
of Ultimus who may otherwise be named as an authorized representative of the
Trust for certain purposes) or (iii) on its own initiative, in good faith and in
accordance with the standard of care set forth herein, in connection with the
performance of its duties or obligations hereunder; provided, however that the
Trust shall have no obligation to indemnify or reimburse Ultimus under this
Section 12 to the extent that Ultimus is entitled to reimbursement or
indemnification for such Losses under any liability insurance policy described
in this Agreement or otherwise.
Ultimus
shall not be indemnified against or held harmless from any Losses arising
directly or indirectly out of Ultimus' own willful misfeasance, bad faith,
negligence in the performance of its duties, or reckless disregard of its
obligations and duties hereunder. (As used
9
in this
Section 12, the term "Ultimus" shall include directors, officers, employees and
other agents of Ultimus as well as Ultimus itself.)
13.
|
INDEMNIFICATION
OF THE TRUST.
|
Ultimus agrees to indemnify and hold
harmless the Trust and each person who has been, is or may hereafter be a
Trustee, officer, employee, shareholder or control person of the Trust against
any and all Losses arising directly or indirectly out of Ultimus’ failure to
exercise the standard of care set forth above with respect to its services under
this Agreement. The Trust and any such persons shall not be
indemnified against or held harmless from any Losses arising directly or
indirectly out of the Trust’s or such person’s willful misfeasance, bad faith or
negligence.
14.
|
RECORD
RETENTION AND CONFIDENTIALITY.
|
Ultimus
shall keep and maintain on behalf of the Trust all books and records which the
Trust and Ultimus is, or may be, required to keep and maintain pursuant to any
applicable statutes, rules and regulations, including without limitation Rules
31a-1 and 31a-2 under the 1940 Act, relating to the maintenance of books and
records in connection with the services to be provided hereunder. Ultimus
further agrees that all such books and records shall be the property of the
Trust and to make such books and records available for inspection by the Trust
or by the SEC at reasonable times and otherwise to keep confidential all books
and records and other information relative to the Trust and its shareholders;
except when requested to divulge such information by duly-constituted
authorities or court process.
15.
|
FORCE
MAJEURE.
|
Ultimus
assumes no responsibility hereunder, and shall not be liable, for any damage,
loss of data, delay or any other loss whatsoever caused by events beyond its
reasonable control, including acts of civil or military authority, national
emergencies, fire, flood, catastrophe, acts of God, insurrection, war, riots or
failure of the mails, transportation, communication or power
supply.
16.
|
RIGHTS
OF OWNERSHIP; RETURN OF RECORDS.
|
All
records and other data except computer programs and procedures developed to
perform services required to be provided by Ultimus are the exclusive property
of the Trust and all such records and data will be furnished to the Trust in
appropriate form as soon as practicable after termination of this Agreement for
any reason. Ultimus may at its option at any time, and shall promptly
upon the Trust's demand, turn over to the Trust and cease to retain Ultimus'
files, records and documents created and maintained by Ultimus pursuant to this
Agreement which are no longer needed by Ultimus in the performance of its
services or for its legal protection. If not so turned over to the
Trust, such documents and records will be retained by Ultimus for six years from
the year of creation. At the end of such six-year period, such records and
documents will be turned over to the Trust unless the Trust authorizes in
writing the destruction of such records and documents.
17.
|
REPRESENTATIONS
OF THE TRUST.
|
The Trust
certifies to Ultimus that: (1) as of the close of business on the
Effective Date, each Portfolio that is in existence as of the Effective Date has
authorized unlimited shares, and (2)
10
this
Agreement has been duly authorized by the Trust and, when executed and delivered
by the Trust, will constitute a legal, valid and binding obligation of the
Trust, enforceable against the Trust in accordance with its terms, subject to
bankruptcy, insolvency, reorganization, moratorium and other laws of general
application affecting the rights and remedies of creditors and secured
parties.
18.
|
REPRESENTATIONS
OF ULTIMUS.
|
Ultimus
represents and warrants that: (1) the various procedures and systems
which Ultimus has implemented with regard to safeguarding from loss or damage
attributable to fire, theft, or any other cause the records, and other data of
the Trust and Ultimus’ records, data, equipment facilities and other property
used in the performance of its obligations hereunder are adequate and that it
will make such changes therein from time to time as are required for the secure
performance of its obligations hereunder, (2) this Agreement has been duly
authorized by Ultimus and, when executed and delivered by Ultimus, will
constitute a legal, valid and binding obligation of Ultimus, enforceable against
Ultimus in accordance with its terms, subject to bankruptcy, insolvency,
reorganization, moratorium and other laws of general application affecting the
rights and remedies of creditors and secured parties, (3) it is duly registered
with the appropriate regulatory agency as a transfer agent and such registration
will remain in full force and effect for the duration of the Agreement, and (4)
it has and will continue to have access to the necessary facilities, equipment
and personnel to perform its duties and obligations under this
Agreement. Ultimus further represents that it will inform the Trust
immediately in the event there is a material adverse change in its financial
condition.
19.
|
INSURANCE.
|
Ultimus
shall furnish the Trust with pertinent information concerning the professional
liability insurance coverage that it maintains. Such information
shall include the identity of the insurance carrier(s), coverage levels and
deductible amounts. Ultimus shall notify the Trust should any of its
insurance coverage be canceled or reduced. Such notification shall
include the date of change and the reasons therefore. Ultimus shall notify the
Trust of any material claims against it with respect to services performed under
this Agreement, whether or not they may be covered by insurance, and shall
notify the Trust from time to time as may be appropriate of the total
outstanding claims made by Ultimus under its insurance coverage.
20.
|
INFORMATION
TO BE FURNISHED BY THE TRUST.
|
The Trust has furnished to Ultimus the
following:
|
(a)
|
Copies
of the Declaration of Trust and of any amendments thereto, certified by
the proper official of the state in which such document has been
filed.
|
|
(b)
|
Copies
of the following documents:
|
|
(1)
|
The
Trust's Bylaws and any amendments thereto;
and
|
|
(2)
|
Certified
copies of resolutions of the Trustees covering the approval of this
Agreement, authorization of a specified officer of the Trust to execute
and deliver this Agreement and authorization for specified officers of the
Trust to instruct Ultimus
thereunder.
|
11
|
(c)
|
A
list of all the officers of the Trust, together with specimen signatures
of those officers who are authorized to instruct Ultimus in all
matters.
|
|
(d)
|
Copies
of the Prospectus and Statement of Additional Information for each
Portfolio.
|
21.
|
AMENDMENTS
TO AGREEMENT.
|
This
Agreement, or any term thereof, may be changed or waived only by written
amendment signed by the party against whom enforcement of such change or waiver
is sought.
For
special cases, the parties hereto may amend such procedures set forth herein as
may be appropriate or practical under the circumstances, and Ultimus may
conclusively assume that any special procedure which has been approved by the
Trust does not conflict with or violate any requirements of its Declaration of
Trust or then current prospectuses, or any rule, regulation or requirement of
any regulatory body.
22.
|
COMPLIANCE
WITH LAW.
|
Except
for the obligations of Ultimus otherwise set forth herein, the Trust assumes
full responsibility for the preparation, contents and distribution of each
prospectus of the Trust as to compliance with all applicable requirements of the
Securities Act of 1933, as amended (the "Securities Act"), the 1940 Act and any
other laws, rules and regulations of governmental authorities having
jurisdiction. The Trust represents and warrants that no shares of the Trust will
be offered to the public until the Trust's registration statement under the
Securities Act and the 1940 Act has been declared or becomes
effective.
23.
|
NOTICES.
|
Any
notice provided hereunder shall be sufficiently given when sent by registered or
certified mail to the party required to be served with such notice, at the
following address: if to the Trust, at 0000 Xxxxxxxxx Xxxxxx, Xxxxxx,
Xxxxxxxxxxxx 00000, Attn: Xxxxxx X. Xxxxxx; and if to Ultimus, at 000 Xxxxxxxx
Xxxxx, Xxxxx 000, Xxxxxxxxxx, Xxxx 00000, Attn: Xxxxxx X. Xxxxxx; or at such
other address as such party may from time to time specify in writing to the
other party pursuant to this Section.
24.
|
ASSIGNMENT.
|
This
Agreement and the rights and duties hereunder shall not be assignable by either
of the parties hereto except by the specific written consent of the other
party. This Agreement shall be binding upon, and shall inure to the
benefit of, the parties hereto and their respective successors and permitted
assigns.
25.
|
GOVERNING
LAW.
|
This
Agreement shall be construed in accordance with the laws of the State of Ohio
and the applicable provisions of the 1940 Act. To the extent that the applicable
laws of the State of Ohio, or any of the provisions herein, conflict with the
applicable provisions of the 1940 Act, the latter shall control.
12
26.
|
LIMITATION
OF LIABILITY.
|
A copy of
the Declaration of Trust of the Trust is on file with the Secretary of the State
of Delaware and notice is hereby given that this instrument is executed on
behalf of the Board of Trustees of the Trust and not individually and that the
obligations of this instrument are not binding upon any of the Trustees,
officers or shareholders individually but are binding only upon the assets and
property of the Trust (or if the matter relates only to a particular Portfolio,
that Portfolio), and the Ultimus shall look only to the assets of the Trust, or
the particular Portfolio, for the satisfaction of such obligations.
27.
|
MULTIPLE
ORIGINALS.
|
This
Agreement may be executed in two or more counterparts, each of which when so
executed shall be deemed to be an original, but such counterparts shall together
constitute but one and the same instrument.
IN
WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed all as of the day and year first above written.
THE
BERWYN FUNDS
|
||
By:
|
||
Title:
|
Chairman
|
|
ULTIMUS
FUND SOLUTIONS, LLC
|
||
By:
|
||
Title:
|
President
|
13
SCHEDULE
A
TO
THE MUTUAL FUND SERVICES AGREEMENT BETWEEN
THE
BERWYN FUNDS
AND
ULTIMUS
FUND SOLUTIONS, LLC
FUND
PORTFOLIOS
Berwyn
Fund
Berwyn
Income Fund
Berwyn
Cornerstone Fund
14
Amended March 1, 2010
SCHEDULE
B
TO
THE MUTUAL FUND SERVICES AGREEMENT BETWEEN
THE
BERWYN FUNDS
AND
ULTIMUS
FUND SOLUTIONS, LLC
FEES
Ultimus will provide all of the fund
administration, fund accounting and pricing, transfer agent and shareholder
services described herein for a monthly fee calculated at an annual rate as a
percentage of the Trust’s aggregate average daily net assets as
follows*:
Average
Daily Net Assets
|
Fee
|
First
$1 billion
|
.125%
|
In
excess of $1 billion
|
.100%
|
* Subject to a monthly
minimum fee of $15,000.
OTHER
FEES
·
|
For
Performance Reporting (including after-tax performance reporting), Ultimus
charges $250 per month per
Portfolio.
|
·
|
The
above fee includes 200 portfolio trades per month (exclusive of daily cash
investments). For Portfolios with more than 200 portfolio
trades per month, Ultimus would charge $5.00 for each trade in excess of
200.
|
·
|
Ultimus
charges a $15 annual maintenance fee for XXX
accounts.
|
·
|
For
Web Inquiry access service, Ultimus charges an annual fee of $2,500 per
Portfolio, plus usage charges and a one-time setup fee of
$2,000.
|
·
|
For
Interactive Voice Response (“IVR”) access service, Ultimus charges a
one-time setup fee of $1,000. Ongoing charges for IVR are based
upon usage and are charged as an out-of-pocket
expense.
|
·
|
To
convert the shareholder data to our transfer agent system, Ultimus will
charge a one-time conversion fee of
$10,000.
|
OUT-OF-POCKET
EXPENSES:
The fees set forth above shall be in
addition to the payment of out-of-pocket expenses, as provided for in Section 8
of this Agreement.
15