CONFIDENTIAL
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Agreement between
Southern Westchester Board of Cooperative
Educational Services at 00 Xxxxxxx Xxxxx
Xxx Xxxxx, XX 00000 and HOMEWORK HOTLINE
EDUCATIONAL SERVICES
This agreement is made as of March 28, 1996 between Homework Hotline Educational
Services ("HHES"), (a wholly-owned subsidiary of Advanced Voice Technologies,
Inc. ("AVT"), a public corporation organized under the laws of Delaware), whose
address is 000 Xxxxxxxxx Xxxxxx, 00xx Xxxxx, Xxx Xxxx, XX 00000, and Southern
Westchester Board of Cooperative Educational Services ("SW BOCES"), a regional
public education collaborative which functions in New York State as an extension
of local school districts and whose address is 00 Xxxxxxx Xxxxx, Xxx Xxxxx, XX
00000.
WHEREAS, HHES is in the business of providing parental involvement
programs which include parent and teacher training and communications materials
in the form of audio guides, video guides, periodic newsletters and a variety of
collateral support materials, all calculated to enhance parental involvement
with teachers, school administration (both within the building and within the
district) and school activities, (the "Program Materials") and which are to be
used in conjunction with a telephonic voice message communications system which
HHES offers to deliver, install and support (the "Homework Hotline
Communications System"); and
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WHEREAS, SW BOCES: a) determines ongoing educational needs which could be
met most efficiently on a regional, cooperative basis; b) introduces and
responds to program requests and initiatives from local school districts and the
New York State Education Department; c) provides services and facilities and
personnel to meet mutual needs of local school districts; and d) receives and
administers grants for a broad array of services for students, staff members and
community residents in local districts; and
WHEREAS, SW BOCES wishes to engage HHES as the SOLE vendor to provide
parental involvement programs centered around a telephonic voice message
communications system and, to that end, to install its Homework Hotline
Communications
System in the school districts that SW BOCES serves in Southern
Westchester, Rockland and Xxxxxx Counties, i.e., in the schools and districts
which elect to implement such system, to train school personnel and parents in
its use, and to provide ongoing technical assistance, maintenance and upgrades
for three years after installation of each system, and to provide the parental
involvement and teacher support materials supporting HHES' three-year program,
on the terms and conditions set forth below;
NOW, THEREFORE, in consideration of the mutual promises contained herein,
and other goods and valuable consideration, the parties agree as follows:
1. Incorporation of the Recitals by Reference:
The foregoing recitals are hereby incorporated into the body of this
Agreement so as to constitute a part of it.
2. Statement of Work:
HHES shall provide the complete Homework Hotline Communications System and
Program Materials, including all hardware, software, training programs, written
communications material, video and audio aids and collateral support materials
listed in Exhibit A, together with ongoing maintenance of the
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system and technical support services throughout the three year program period,
to schools electing to implement same for the compensation set forth below
provided that the implementing school is named and located in one of the 62
school districts listed in Exhibit B (the "designated school districts"). There
are currently 350 schools within the designated school districts.
The delivery, installation and support of the Homework Hotline
Communications System (HHCS) and related Program Materials, as specifically set
forth in the list of deliverables identified in Exhibit A, or, as may be
applicable any part thereof, shall take place in phases, the first of which is
to be the installation of site-based Systems in select schools (i.e. without
networking hardware and System software).
The delivery, installation and support of the Homework Hotline
Communications System (HHCS) and related Program Materials, as specifically set
forth in the list of deliverables identified in Exhibit A, or, as may be
applicable any part thereof, shall take place in phases, the first of which is
to be the installation of site-based systems in select schools (i.e., without
networking hardware and software).
Under the first phase, HHES will install the Homework Hotline
Communications System (items 2-5 in Exhibit A) and have it operational in Xxxxxx
Xxxxxxx on or before February 15, 1996. Other schools will receive site-based
systems as the needs and funding are identified by HHES and SW BOCES.
Under the second phase, SW BOCES will participate on an advisory basis, by
providing input on demographics and other key issues, with HHES in the selection
process to identify target schools for further installations of HHCSs.
The second phase will extend from signing of this agreement through March
31, 1999. During such time, HHES will also install a Homework Hotline
Communications System network, if economies of scale dictate, comprised of
network hardware and network software, and have it for any or all schools
serviced by the SW BOCES for which site-based hardware and software and program
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materials were purchased. During such second phase, HHES will, as well, connect
to this network the Homework Hotline Communications Systems that were installed
during Phase I. Pricing for network hardware and HHCS version 2.0 software will
be made available to SW BOCES after HHES has completed its Beta Test. SW BOCES
will actively assist HHES in the design of the infrastructure of the network by
providing technologists affiliated with the school systems to collaborate with
HHES on technical issues relating to the network and SW BOCES shall provide such
further information and assistance respecting school facilities as may
reasonably be required by HHES in designing and installing the network its
site-based components. If economies of scale do not dictate that a network
installation is economical, HHES and SW BOCES will remain with site based
systems.
Throughout the second phase and beyond, HHES will provide all implementing
schools, their administrators, teachers, and students, with the training,
support and related Program Materials as listed in Exhibit A. SW BOCES will
assist HHES in garnering support for this initiative from school administrators,
teachers, PTA's and other involved groups.
3. Funding Efforts:
Beginning immediately, HHES and SW BOCES will work collaboratively to
secure funding for the delivery, installation, and support of the Homework
Hotline Communications Systems and related Program Materials to service all
school districts desiring to purchase either site-based or networked HHCS.
Funding will be sought from 1) government, 2) business, 3) communities and 4) if
and as appropriate, schools. SW BOCES will collect and disburse the funds
received from each of the foregoing four sources, but shall apply them
exclusively to the purchase of the HHES program, including the deliverables set
forth in the statement of work.
4. Compensation:
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For the delivery, installation and support of the Homework Hotline
Communications System and related Program Materials, as specifically set forth
in the list of deliverables identified in Exhibit A, or, as may be applicable
any part thereof, SW BOCES agrees to pay HHES the corresponding fees as set
forth in the corresponding price schedule appended to this agreement as Exhibit
C.
5. Transfer of Title and Retention by HHES of Applicable Proprietary Rights:
All right, title and interest to all hardware and software components of
the System and the specific Program materials shall pass to SW BOCES upon
receipt by HHES of the full payment specified in Exhibit C. HHES shall not bear
the risk of loss in relation to any deliverable at any time subsequent to the
initial delivery of the System to the receiving school, irrespective of whether
title has passed.
HHES shall retain ownership of all copyrights, know-how, trademarks, trade
secrets, patents and other proprietary rights (collectively, the "intellectual
property rights") which exist in the deliverables. Each receiving school is
licensed to the use of the software delivered by HHES at the premises of the
purchasing school only, and to the display, dissemination and use of the Program
Materials solely within the community of parents, teachers and administration
specific to that receiving school.
6. Warranties Respecting Equipment:
HHES hereby expressly warrants and represents to SW BOCES that:
(i) the title to be conveyed to all hardware supplies to SW BOCES in
accordance with this Agreement shall be good and marketable and the equipment
shall be free from any security interest or other lien or encumbrance; and
(ii) all equipment supplied to SW BOCES hereunder will be new and,
following unpacking, uncrating and installation by HHES, will be operable.
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SW BOCES will require Schools to use Systems supplied under this Agreement
only for the use intended and in accordance with the owner's manual and related
documentation applicable to such Systems. If a School improperly uses the
hardware or the software supporting its System and thereby causes a breakdown or
malfunction in such System, or if a School causes damage to the System by its
negligence or intentional misconduct, HHES may charge such School its customary
hourly rate for any services it provides to repair such breakdown
notwithstanding the provisions of Section 7 of this Agreement, after which
repair AVT's obligations under such Section 7 to maintain and repair without
charges shall be reinstated.
7. Software:
a. HHES grants to SW BOCES a non-transferable, non-exclusive license for
each school district, or, as may be applicable, sublicense to use the software
delivered and installed under this Agreement at the premises of the receiving
school only. In the event that payment is not timely made under this Agreement
or the Agreement otherwise terminated in accordance with its provisions or by
operation of law, each license and sublicense shall be deemed revoked and of no
further effect.
b. HHES reserves the right to upgrade or replace the specified hardware or
software, program materials, or any combination of them, with later revisions of
that hardware or software or other hardware or software of at least comparable
quality at HHES' expense (whether such action is due to unavailability of spare
or replacement parts, discontinuance of manufacture and whether such cause is
within the reasonable control of HHES). HHES shall confer upon the receiving
school the
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same scope of license rights in respect to any upgrades or replacements
subsequently provided which were conferred by this Agreement in relation to the
original deliverables.
c. HHES represents and warrants that HHES is an owner or licensee of the
software and has full power and authority to grant the rights granted to SW
BOCES and the receiving school without the consent of any other person.
d. HHES agrees that all future documentation, and revisions of existing
documentation developed for the System or similar systems which may be useful to
the receiving School shall be furnished to the School and SW BOCES without
charge.
e. HHES shall repair or replace damaged or lost software in
machine-readable object code. If the damage or defect is caused by HHES, such
repair or replacement shall be at no more than HHES' production costs for such
replacement and freight costs, if any.
8. Maintenance:
a. For a period of three years from delivery, and at no additional charge,
HHES agrees to provide all necessary maintenance and repair services to enable
the system to operate in each School, so long as SW BOCES has complied with the
compensation provisions contained in Exhibit C of this Agreement with respect to
any such system and subject to the provisions of paragraph 5 above.
b. HHES may not assign its obligations to maintain the System without SW
BOCES's prior written consent, not to be unreasonably withheld or delayed.
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No assignment shall relieve or discharge any liability in the event of
non-performance or breach by the assignee. Notwithstanding the foregoing, HHES
may engage third parties to assist it in its performance of such maintenance
obligations.
c. HHES shall coordinate scheduling of preventative maintenance service
with schools to coincide with periods of non-essential use.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as the
date first above written.
Homework Hotline Southern Westchester Board of
Educational Services Cooperative Educational Services
By:______________________ By:_____________________
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Title:_____________________ Title:___________________
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Exhibit A
Homework Hotline Educational Services:
Parent Involvement Program Components
I. Network Hardware & Software
Network Installation & Training
II. Site-based Hardware & Software
Site-Based Installation & Training
III. Administrator Materials:
A. Leadership Strategies Kit
B. "How to Use the Hotline" Guide
C. Introductory Video
D. Banner
IV. Teacher Materials:
B. Motivational Video
C. Audio Training Tapes
D. Teacher Training Guide
E. Teacher Guide Cards
F. Teacher Newsletters (4x/yr, 3 levels)
V. Parent Materials:
B. Magnets (incldg Yrs 2 & 3 replace)
C. Telephone Stickers (incldg Yrs 2 & 3 replace)
D. Introductory Video
E. Parent Newsletters (4x/yr,3 levels)
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F. Parent Booklets (4x/yr, 3 levels)
G. TBD "Back to School" Item Yr 2
H. TBD "Back to School" Item Yr 3
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Exhibit B
Designated School Districts
Southern Xxxxxx Northern Rockland County
Westchester County Westchester County
Ardsley Bedford Clarkstown
Blind Xxxxx Xxxxxxxx East Ramapo
Bronxville Briarcliff Manor Haverstraw-Stony Point
Xxxxx Hills Carmel Nanuet
Xxxxx Ferry Chappaqua Nyack
Eastchester Croton Xxxxxx Xxxxx River
Edgemont Xxxxxxxx Ramapo Central
Elmsford Haldane South Orangetown
Greenburgh Xxxxxx Xxxxxxxx Xxxxxx
Greenburgh Central Seven Katonah Lewisboro
Greenburgh Eleven Lakeland
Greenburgh Xxxxxx Mahopac
Greenburgh St. Xxxxxxxxxxx Xxxxx Salem
Xxxxxxxx
Xxxxxxxx Ossining
Hawthorne Cedar Knolls Peekskill
Irvington Xxxxxx Valley
Mamaroneck Xxxxxx
Mount Pleasant Blythedale Yorktown
Mount Pleasant Central
00
Xxxxx Xxxxxxxx Xxxxxxx
Xxxxx Xxxxxx
New Xxxxxxxx
Xxxxxx
Pleasantville
Pocantico Hills
Port Xxxxxxx
Xxx City
Rye Neck
Scarsdale
The Tarrytowns
Tuckahoe
Valhalla
White Plains
Yonkers
Exhibit C
Pricing: Site-Based Systems
Base System: Software, Voice Board & Parent Involvement Materials
Option 1: Onsite Installation & System Administrator Training
Option 2: One Year Unlimited Technical Support
Option 3: Turnkey Standard Hardware
Option 4: Turnkey Enhanced Hardware
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Purchase Options 1 to5 Systems 6 to 10 Systems 11 + Systems
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Base System* $9,400 $9,125 $7,950
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Option 1 $1,300 $1,250 $1,180
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Option 2 $ 900 $ 850 $ 800
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Option 3 $4,400 $4,400 $4,400
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Option 4 $5,400 $5,400 $5,400
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* Plus Shipping
Assumptions:
1. 500 students and 25 teachers per school.
2. Each additional student over 500 = $15.00
3. Price of each additional student over 500 covers additional teacher
expense.
4. Additional Dailogic Boards = $1050 each:
- Middle/High > 600 and<1200 students = 1 additional board
- Middle/High >1200 and <1800 students = 2 additional boards
- Middle/High >1800 and <2400 students = 3 additional boards
- Elementary >800 and <1600 students = 1 additional board
5. Free 2 day seminar for SW BOCES trainers on HHCS version 1.2
6. Free 10 hours of technical support per year for SW BOCES personnel.
Additional hotline support available at $50.00 per hour.
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