PORTFOLIO MANAGEMENT AGREEMENT
Exhibit (d)(4)(a)
AGREEMENT effective as of July 27, 2001, between SSgA Funds Management, Inc.
(“Portfolio Manager”), a Massachusetts corporation, and THE XXXXXX XXXXXXXXX TRUST, a
Delaware business trust (“Trust”).
WHEREAS, the Trust is registered as an open-end, diversified, management series investment
company under the Investment Company Act of 1940, as amended (“Investment Company
Act”) which currently offers eight series of beneficial interests (“shares”)
representing interests in separate investment portfolios, and may offer additional
portfolios in the future; and
WHEREAS, the Trust desires to retain the Portfolio Manager to provide a continuous
program of investment management for The Growth Equity Portfolio of the Trust
(“Portfolio”) and Portfolio Manager is willing, in accordance with the terms and conditions
hereof, to provide such services to the Trust;
NOW THEREFORE, in consideration of the promises and covenants set forth herein and
intending to be legally bound hereby, it is agreed between the parties as follows:
1. Appointment of Portfolio Manager.
The Trust hereby retains Portfolio Manager to provide the investment services set forth
herein and Portfolio Manager agrees to accept such appointment. In carrying out its
responsibilities under this Agreement, the Portfolio Manager shall at all times act in
accordance with the investment objectives, policies and restrictions applicable to
the Portfolio as set forth in the then current Registration Statement of the Trust
provided to the Portfolio Manager by the
Trust, applicable provisions of the Investment Company Act and the rules and
regulations promulgated under that Act and other applicable federal securities laws.
2. Duties of Portfolio Manager.
(a) Portfolio Manager shall provide a continuous program of investment management
for that portion of the assets of the Portfolio (“Account”) that may, from time to time be
allocated to it by the Trust’s Board of Trustees, in writing, by an authorized
officer of the Trust. It is understood that the Account may consist of all, a portion of
or none of the assets of the Portfolio, and that the Board of Trustees has the right to
allocate and reallocate such
assets to the Account at any time, and from time to time, upon such notice to the
Portfolio Manager as may be reasonably necessary, in the view of the Trust, to ensure
orderly management of the Account or the Portfolio.
(b) Subject to the general supervision of the Trust’s Board of Trustees, Portfolio
Manager shall have sole investment discretion with respect to the Account, including
investment research, selection of the securities to be purchased and sold and the
portion of the Account, if any, that shall be held uninvested, and the selection of
brokers and dealers through which securities transactions in the Account shall be
executed. Specifically, and without
limiting the generality of the foregoing, Portfolio Manager agrees that it will:
(i) promptly advise the Portfolio’s designated custodian bank and
administrator or accounting agent of each purchase and sale, as the case may be, made on
behalf of the Account, specifying the name and quantity of the security purchased or sold,
the unit and aggregate purchase or sale price, commission paid, the market on which
the transaction was effected, the trade date, the settlement date, the identity of
the effecting broker or dealer and/or such other information, and in such manner, as
may from time to time be reasonably requested by the Trust;
(ii) maintain all applicable books and records with respect to the securities
transactions of the Account. Specifically, Portfolio Manager agrees to maintain with
respect to the Account those records required to be maintained under Rule 31a-1(b)(1),
(b)(5) and (b)(6) under the Investment Company Act with respect to transactions in the
Account including, without limitation, records which reflect securities
purchased or sold in the Account, showing for each such transaction, the name and
quantity of securities, the unit and aggregate purchase or sale price, commission
paid, the market on which the transaction was effected, the trade date, the settlement
date, and the identity of the effecting broker or dealer. Portfolio Manager will
preserve such records in the manner and for the periods prescribed by Rule 31a-2 under the
Investment Company Act. Portfolio Manager acknowledges and agrees that all records it
maintains for the Trust are the property of the Trust and Portfolio Manager will
surrender promptly to the Trust any such records upon the Trust’s request. The Trust
agrees, however, that Portfolio Manager may retain copies of those records that are
required to be maintained by Portfolio Manager under federal or state regulations to
which it may be subject or are reasonably necessary for purposes of conducting its
business;
(iii) provide, in a timely manner, such information as may be reasonably requested
by the Trust or its designated agents to assist the Trust or its designated agent in
(a) the daily computation of the Portfolio’s net asset value and net income; (b) the
preparation of proxy statements or amendments to the Trust’s registration statement;
and (c) the monitoring investments made in the Account to ensure compliance with the
various limitations on investments applicable to the Portfolio and to ensure that the
Portfolio will continue to qualify for the special tax treatment accorded to regulated
investment companies under Subchapter M of the Internal Revenue Code of 1986, as amended;
(iv) render regular reports to the Trust concerning the performance of Portfolio
Manager of its responsibilities under this Agreement. In particular, Portfolio Manager
agrees that it will, at the reasonable request of the Board of Trustees, attend meetings of
the Board or its validly constituted committees and will, in addition, make its officers
and employees available to meet with the officers and employees of the Trust at least
quarterly and at other times upon reasonable notice, to review the investments and
investment program of the Account; and
(v) vote all proxies received by the Portfolio Manager on behalf of the Portfolio
in accordance with the Portfolio Manager’s proxy voting guidelines, a copy of which has
been received by the Trust.
3. Portfolio Transactions and Brokerage.
In placing orders for portfolio securities with brokers and dealers, Portfolio Manager
shall use its best efforts to execute securities transactions on behalf of the Account
in such a manner that the total cost or proceeds in each transaction is the most
favorable under the circumstances. Portfolio Manager may, however, in its
discretion, direct orders to brokers that provide to Portfolio Manager research,
analysis, advice and similar services, and Portfolio Manager may cause the Account to pay
to those brokers a higher commission than may be charged by other brokers for
similar transactions, provided that Portfolio Manager determines in good faith that such
commission is reasonable in terms either of the particular transaction or of the overall
responsibility of the Portfolio Manager to the Account and any other accounts with
respect to which Portfolio Manager exercises investment discretion, and provided further
that the extent and continuation of any such practice is subject to review by
the Trust’s Board of Trustees. Portfolio Manager shall not execute any portfolio
transactions for the Trust with a broker or dealer which is an “affiliated person” of
the Trust or Portfolio Manager, except in a manner that complies with the procedures
adopted by the Trust pursuant to Rule 17e-1 under the Investment Company Act, as they may
be amended from time to time, or as otherwise approved by the Trust. The Trust shall
provide a list of such affiliated brokers and
dealers to Portfolio Manager and will promptly advise Portfolio Manager of any changes in
such list. In effecting securities transaction on behalf of the Account, Portfolio
Manager shall act in accordance with such security procedures relating to the settlement of
transactions and related matters as shall be from time to time agreed upon by the Trust
and Portfolio Manager.
4. Expenses and Compensation.
Except for expenses specifically assumed or agreed to be paid by the Portfolio Manager
under this Agreement, the Portfolio Manager shall not be liable for any expenses of the
Trust including, without limitation, (i) interest and taxes, (ii) brokerage
commissions and other costs in connection with the purchase and sale of securities or
other investment instruments with respect to the Portfolio, and (iii) custodian
fees and expenses. For its services under this Agreement, Portfolio Manager shall be
entitled to receive a fee, which fee shall be payable monthly at the annual rate of .04% of
the average daily net assets of the Account.
5. Limitation of Liability and Indemnification.
(a) Neither the Portfolio Manager nor any person that is an “affiliated person” of the
Portfolio Manager or any of its affiliated companies (collectively, “Associated
Persons”) shall be liable for any error of judgment or mistake of law or for any loss
suffered by the Trust in connection with the matters to which this Agreement relates
including, without limitation, losses that may be sustained in connection with the
purchase, holding, redemption or sale of any
security or other investment by the Trust except a loss resulting from willful
misfeasance, bad faith or gross negligence on the part of Portfolio Manager or any such
Associated Person in the performance of its duties or from reckless disregard by any
such Portfolio Manager or Associated Person of its duties under this Agreement. In no
event shall the Portfolio Manager or its Associated Persons have any liability
arising from the conduct of any other portfolio
manager with respect to the portion of the Portfolio’s assets not allocated to the
Portfolio Manager. The parties agree that any stated limitations on liability
shall not relieve the Portfolio Manager from any responsibility or liability under state
or federal statutes.
(b) Notwithstanding the foregoing, Portfolio Manager expressly agrees that the Trust may
rely upon written information provided by Portfolio Manager to the Trust (including,
without limitation, information contained in Portfolio Manager’s then current Form
ADV) concerning the Portfolio Manager and its Associated Persons in accordance with
Section 9 of the Agreement or otherwise in preparing the Trust’s registration statement
and amendments thereto and certain periodic reports relating to the Trust and its
Portfolios that are required to be furnished to shareholders of the Trust and/or filed
with the Securities and Exchange Commission (“SEC Filing”), provided that a copy of any
such filing is provided to Portfolio Manager at least 10 days prior to the date on
which it will become effective, in the case of a registration statement or, in the case
of proxy statements and/or shareholders report, at least 10 days prior to the date on
which such document is first distributed shareholders for the purpose of obtaining
Portfolio Manager’s consent pursuant to Section (v).
Portfolio Manager agrees to indemnify and hold harmless the Trust and each of its
Trustees and officers from any claims, liabilities and expenses (including reasonable
attorneys’ fees), incurred: (i) as a result of any untrue statement,
or alleged untrue statement, of a material fact made by Portfolio Manager in such
written information; and/or (ii) as a result of the omission, or the alleged
omission, in such written information of any material fact necessary in order to make the
statements made, in the light of the circumstances under which they are made, not
misleading (“Material Omission”), provided that the Trust has relied upon such statement
or Material Omission in preparing any SEC Filing. Portfolio Manager shall not be
required to indemnify any person under this Section 5 to the extent that Portfolio
Manager relied upon an untrue statement or Material Omission made by an officer or
Trustee of the Trust or where such untrue statement or Material Omission was made in
reliance upon information furnished to the Portfolio Manager in writing by such officer
or Trustee, or by the Trust’s custodian bank, administrator or accounting agent.
(c) The Trust agrees to indemnify and hold harmless the Portfolio Manager and its
Associated Persons from any claims, liabilities and expenses, including reasonable
attorneys’ fees, incurred as a result of any untrue statement of a material fact which
relates to information in any SEC filing, or any omission to state a material fact
(“material omission”) in any SEC filings in any case where the statement or material
omission was not based on written information supplied by electronic transmission or in
writing to Trust, or to its administrator, transfer agent, custodian, distributor or to
Xxxxxx Xxxxxxxxx & Co., Inc., the Trust’s investment manager, by the Portfolio Manager.
6. Permissible Interest.
Subject to and in accordance with the Trust’s Declaration of Trust and Bylaws and
corresponding governing documents of Portfolio Manager, Trustees, officers, agents and
shareholders of the Trust may have an interest in the Portfolio Manager as officers,
directors, agents and/or shareholders or otherwise. Portfolio Manager may have similar
interests in the
Trust. The effect of any such interrelationships shall be governed by said governing
documents and the provisions of the Investment Company Act.
7. Duration, Termination and Amendments.
(a) This Agreement shall become effective as of the date on which it shall be approved
by the shareholders of the Portfolio in the manner contemplated by Section 15(a) of
the 1940 Act and shall continue in effect until for a period of two years from that date.
This Agreement shall continue in effect from year to year thereafter for so long as its
continuance is specifically approved, at least annually, by (i) a majority of the
Board of Trustees or the vote of the
holders of a majority of the Portfolio’s outstanding voting securities; and (ii) the
affirmative vote, cast in person at a meeting called for the purpose of voting on such
continuance, of a majority of those members of the Board of Trustees (“Independent
Trustees”) who are not “interested persons” of the Trust or any investment adviser to the
Trust.
(b) This Agreement may be terminated by the Trust or by Portfolio Manager at any time and
without penalty upon sixty days written notice to the other party, which notice may be
waived by the party entitled to it. This Agreement may not be amended except by an
instrument in writing and signed by the party to be bound thereby provided that if the
Investment Company Act requires that such amendment be approved by the vote of the Board,
the Independent Trustees and/or the holders of the Trust’s or the Portfolio’s
outstanding shareholders, such approval must be obtained before any such amendment may
become effective. This Agreement shall terminate upon its assignment. For purposes of
this Agreement, the terms “majority of the outstanding voting securities, “assignment”
and “interested person” shall have the meanings set forth in the Investment Company Act.
8. Confidentiality; Use of Name.
(a) Portfolio Manager acknowledges and agrees that during the course of its
responsibilities hereunder, it may have access to certain information that is
proprietary to the Trust or to one or more of the Trust’s agents or service providers.
Portfolio Manager agrees that Portfolio Manager, its officers and its employees shall treat
all such proprietary information as confidential and will not use or disclose information
contained in, or derived from such material for any purpose other than in connection
with the carrying out of Portfolio
Manager’s responsibilities hereunder. In addition, Portfolio Manager shall use its best
efforts to ensure that any agent or affiliate of Portfolio Manager who may gain access
to such proprietary materials shall be made aware of the proprietary nature of such
materials and shall likewise treat such materials as confidential.
(b) It is acknowledged and agreed that the names “Xxxxxx Xxxxxxxxx,” “Xxxxxx Xxxxxxxxx
Chief Investment Officers” (which is a registered trademark of Xxxxxx, Xxxxxxxxx & Co.,
Inc. (“HCCI”)), and derivatives of either, as well as any logo that is now or shall later
become associated with either name (“Marks”) are valuable property of HCCI and that
the use of the Marks, or any one of them, by the Trust or its agents is subject to the
license granted to the Trust HCCI. Portfolio Manager agrees that it will not use any Xxxx
without the prior written
consent of the Trust.
(c) It is acknowledged and agreed that the name “State Street Global Advisors”, “SSgA
Funds Management, Inc.”, and “SSgA” and any derivative or logo or trade or service xxxx
are the valuable property of the Portfolio Manager and its affiliates. The Trust
shall have the right to use such names(s), derivatives, logos, trade or service marks
only with the prior written approval of the Portfolio Manager, which approval shall not
be unreasonably withheld or delayed so long as this Agreement is in effect. Upon
termination of this Agreement, the Trust shall forthwith cease to use such name(s),
derivatives, logos, trade or service marks. The Trust agrees that it will review with
the Portfolio Manager any advertisement, sales literature, or notice prior to its use
that makes reference to the Portfolio Manager so that the Portfolio Manager may review
the context in which it is referred to, it being agreed that the Portfolio Manager shall
have no responsibility to ensure the adequacy of the form or content of such materials
for the purposes of the 1940 Act or other applicable laws and regulations. If the Trust
makes any unauthorized use of the Portfolio Manager’s name(s) derivatives, logos, trade or
service marks, the parties acknowledge that the Portfolio Manager shall suffer irreparable
harm for which monetary damages are inadequate and thus, the Portfolio Manager shall be
entitled to injunctive relief.
(d) The provisions of this Section 8 shall survive termination of this Agreement.
9. Representation, Warranties and Agreements of Portfolio Manager.
Portfolio Manager represents and warrants that:
(a) It is registered as an investment adviser under the Investment Advisers Act of 1940
(“Investment Advisers Act”), and it will maintain such registration in full force and
effect and will promptly report to the Trust the commencement of any formal proceeding
that could render the Portfolio Manager ineligible to serve as an investment adviser to
a registered investment company under Section 9 of the Investment Company Act or any
actions that Portfolio Manager has determined to take in connection with changes in its
status as an entity that is exempt from registration under the Investment Advisers Act.
(b) It will take such actions as may be necessary, and shall provide such
information that is reasonably requested by the Trust in connection with the Trust’s
obligations under Rule 17j-1 under the 1940 Act. In particular, Portfolio Manager
represents that it is subject to a written code of ethics (“Portfolio Manager’s Code”)
complying with the requirements of Rule 17j-1 under the 1940 Act. Upon the written
request of the Trust, Portfolio Manager shall permit the Trust, or it designated agents,
to examine the reports required to be made by Portfolio Manager under such rule and
acknowledges that the Trust may, in response to regulations or recommendations issued
by the Securities and Exchange Commission or other regulatory agencies, from time to
time, request additional information regarding the personal securities trading of
its directors, partners, officers and employees and the policies of Portfolio
Manager with regard to such trading. Portfolio Manager agrees that it make every, effort to
respond to the Trust’s reasonable requests in this area.
(c) Upon request of the Trust, Portfolio Manager shall promptly supply the Trust with any
information concerning Portfolio Manager and its stockholders, employees and
affiliates that the Trust may reasonably require in connection with the preparation of
its registration statements, proxy materials, reports and other documents required,
under applicable state or Federal laws, to be filed with state or Federal agencies or to
be provided to shareholders of the Trust.
10. Status of Portfolio Manager.
The Trust and Portfolio Manager acknowledge and agree that the relationship between
Portfolio Manager and the Trust is that of an independent contractor and under no
circumstances shall any employee of Portfolio Manager be deemed an employee of the
Trust or any other organization that the Trust may, from time to time, engage to
provide services to the Trust, its Portfolios or its shareholders. The parties
also acknowledge and agree that nothing in this Agreement shall be construed to
restrict the right of Portfolio Manager or its affiliates to perform investment
management or other services to any person or entity, including without limitation, other
investment companies and persons who may retain Portfolio Manager to provide investment
management services and the performance of such services shall not be deemed to violate
or give rise to any duty or obligations to the Trust.
11. Counterparts and Notice.
This Agreement may be executed in one or more counterparts, each of which shall be deemed
to be an original. Any notice required to be given under this Agreement shall be
deemed given when received, in writing addressed and delivered, by certified mail,
by hand or via overnight delivery service as follows:
If to the Trust:
Xx. Xxxxxx X. Xxxxxxxxx, President
The Xxxxxx Xxxxxxxxx Trust
Five Tower Bridge, 000 Xxxx Xxxxxx Xxxxx, Xxxxx 000
Xxxx Xxxxxxxxxxxx, XX 00000
The Xxxxxx Xxxxxxxxx Trust
Five Tower Bridge, 000 Xxxx Xxxxxx Xxxxx, Xxxxx 000
Xxxx Xxxxxxxxxxxx, XX 00000
If to Portfolio Manager:
SSgA Funds Management, Inc.
Xxx Xxxxxxxxxxxxx Xxxxx
Xxxxxx, XX 00000
Attention: Chief Compliance Officer
Xxx Xxxxxxxxxxxxx Xxxxx
Xxxxxx, XX 00000
Attention: Chief Compliance Officer
12. Miscellaneous.
The captions in this Agreement are included for convenience of reference only and in no
way define or delimit any of the provisions hereof or otherwise affect their construction
or effect. If any provision of this Agreement shall be held or made invalid by a court
decision, statute, rule
or otherwise, the remainder of this Agreement shall not be affected thereby. This
Agreement shall be binding upon and shall inure to the benefit of the parties hereto and
their respective successors and shall be governed by the law of the state of Delaware
provided that nothing herein shall be construed as inconsistent with the Investment
Company Act or the Investment Advisers Act.
Portfolio Manager is hereby expressly put on notice of the limitations of
shareholder and Trustee liability set forth in the Declaration of Trust of the Trust and
agrees that obligations assumed by the Trust pursuant to this Agreement shall be
limited in all cases to the assets of The Growth Equity Portfolio. Portfolio Manager
further agrees that it will not seek satisfaction of any such obligations from the
shareholders or any individual shareholder of the Trust, or from the Trustees of the
Trust or any individual Trustee of the Trust.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their officers thereunto duly authorized as of the day and year first written
above.
ATTEST:
|
SSgA Funds Management, Inc. | ||||
By: | /s/ Xxxxxx X. Xxxx Xx. | ||||
Name: | Xxxxxx X. Xxxx Xx. | ||||
Title: | President | ||||
ATTEST:
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The Xxxxxx Xxxxxxxxx Trust (on behalf of the Growth Equity Portfolio | ||||
By: | /s/ Xxxxxx X. Xxxx |