EXHIBIT 10(n)
HP/pinnacle Data Systems, Inc.
DIRECT CONNECT VS SUPPLIER SERVICES AGREEMENT #C2-607
TERMS & CONDITIONS
This Virtual Sourcing, e-Fulfillment Services Agreement (hereinafter referred
to as "Services Agreement") is made and entered into by and between
Hewlett-Packard Company ("HP"), a Delaware corporation, and its divisions and
the Virtual Source Supplier, Pinnacle Data Systems, Inc. ("PDS"), a Ohio
corporation, located at 0000 Xxxx Xxxx, Xxxxxxxxx, Xxxx 00000.
1. VIRTUAL SOURCING DIRECT CONNECT SUPPLIER PROGRAM SCOPE. The primary goal
of the Virtual Sourcing, e-Fulfillment Program is to electronically route
Hewlett-Packard customer orders directly to suppliers who will fulfill
these orders on a same day basis from available inventory and
electronically message back to Hewlett-Packard the details specific to
the shipment sent directly to the customer. To provide a foundation of
HP's expectations of the VS Supplier, included below is an outline of HP
and VS Supplier responsibilities specific to the Virtual Sourcing,
e-fulfillment Program.
2. RELATIONSHIP OF THE PARTIES. (a) Neither this Services Agreement nor any
of the services described in the attached Exhibits are intended by the
parties to interfere with or change for any reason the relationship
between VS Supplier and all other divisions at HP governed by the
Divisional Services Agreement #01-17-6261. (b) The relationship of VS
Supplier to HP shall be that of independent contractor. All inventory,
equipment, warehouse facilities, and computer systems used by VS Supplier
in the performance of the services rendered hereunder shall at all times
be owned or leased by VS Supplier or loaned to the supplier by HP. This
Agreement does not create any agency or partnership relationship between
HP and the VS Supplier. (c) All expenses incurred by VS Supplier in the
operation of the equipment, warehouse facilities, and computer systems
shall be paid by VS Supplier without reimbursement from HP. VS Supplier'
s sole compensation for the fulfillment services rendered to HP and work
performed for HP under this Service Agreement shall be as provided in
this Services Agreement. (d) HP may let other contracts in connection
with, or similar to, the services performed by VS Supplier. (e) This
Agreement provides no assurance or guarantees of any order or services.
3. TERM OF AGREEMENT. This Agreement is effective as of September 01, 2001
("Effective Date") for a period of one (1) year (the "Term"). The parties
may, by mutual agreement in writing, renew the term for additional one
(1) year periods. This Agreement is no guarantee of future business for
the VS Supplier and will not ensure the continuation of the Virtual
Sourcing business to the above VS Supplier.
4. TERMINATION.
4.1 Any of the services or functions described in this Services Agreement
may be terminated by either party with or without cause with thirty
(30) days written notice to the other party.
4.2 If either party is in breach of any provision of this Services
Agreement, the nonbreaching party may, by notice to the breaching
party, terminate the whole or any part of this Services Agreement or
any Order, unless the breaching party cures the breach within 15 days
after receipt of notice.
4.3 In the event of termination of this Services Agreement or any of the
services described in the attached Exhibits for any reason, HP shall
have no liability other than payments of amounts then due or accrued
until the effective date of termination of said Services Agreement.
4.4 The termination of this Services Agreement or any of the services
described in the attached Exhibits for any reason shall not have any
impact on the relationship of the parties governed by the Divisional
Services Agreement #01-17-6261.
5. PAYMENT TERMS. (a) HP will pay invoices within forty-five (45) calendar
days of receipt of the invoice. (b) Billing Excluded Costs: Costs
allocated to HP shall exclude any and all domestic and/or international
fines and penalties with respect to violations of any statute, ordinance,
regulation, rule, order, judgment or decree (including settlement
thereof) by VS Supplier and the foregoing shall be the responsibility of
VS Supplier.
6. CONFIDENTIAL INFORMATION/INTELLECTUAL PROPERTY.
6.1 (a) Confidential Information: Other than in the performance of this
Agreement, neither VS Supplier nor VS Supplier's agents, employees,
or subcontractors shall use or disclose to any person or entity any
confidential information of HP (whether in written, oral, electronic
or other form) which is obtained from HP or otherwise prepared or
discovered either in the performance of this Agreement, through access
to HP Assets/Systems, or while on HP premises. As used herein, the
term "confidential information" shall include, without limitation,
this Services Agreement, all information related to the Virtual
Sourcing, e-Fulfillment Program, all Work Product, all information
designated by HP as confidential or private, all information or data
concerning or related to HP's products (including the discovery,
invention, research, improvement, development, manufacture, or sale
thereof), processes, or general business operations (including sales
costs, profits, pricing methods, organization and employee lists), and
any information obtained through access to any Information
Assets/Systems
Page 1
(including computers,networks, voice mail, etc.) which, if not
otherwise described above, is of such a nature that a reasonable
person would believe it to be confidential or proprietary. (b) VS
Supplier shall not disassemble, decompile, reverse engineer, decrypt,
or otherwise analyze the HP software or Confidential Information, or
allow others to do so. (c) Access to HP Information Assets/Systems:
Access, if any, is granted solely to facilitate the business
relationship described in this Agreement, and is limited to those
specific Assets/Systems, time periods, and personnel designated by VS
Supplier as are separately agreed to by HP and VS Supplier from time
to time. Access is subject to business control and information
protection policies, standards, and guidelines as may be provided by
HP. Use of any other HP Assets/Systems is expressly prohibited. This
prohibition applies even when an HP Asset/System which VS Supplier is
authorized to access serves as a gateway to other HP Assets/Systems
outside the scope of VS Supplier's authorization. Use of
Assets/Systems during other time periods or by individuals not
authorized by HP is expressly prohibited. Without limiting the
foregoing, VS Supplier warrants that it has adequate security measures
in place to comply with the above obligations and to insure that
access granted hereunder will not impair the integrity and
availability of HP information assets/systems. Upon reasonable notice,
HP may audit VS Supplier to verify VS Supplier's compliance with these
obligations. Further, the warranty regarding adequate security
measures and audit verification described above shall also apply to
any servers used by VS Supplier in the performance of this Agreement.
6.2 The foregoing confidentiality obligations will not apply to
Confidential Information that (a) is already known to VS Supplier
prior to disclosure by HP; (b) is or becomes a matter of public
knowledge through no fault of VS Supplier; (c) is rightfully received
from a third party by VS Supplier without a duty of confidentiality;
(d) is independently developed by VS Supplier; (e) is disclosed under
operation of law; or (f) is disclosed by VS Supplier with the prior
written approval of HP.
6.3 WORK PRODUCT. "Work Product" means models, devices, reports, computer
programs, tooling, schematics and other diagrams, instructional
materials, and anything else VS Supplier, its agents, employees, and
subcontractors produce in connection with this Services Agreement. All
Work Product will belong to HP. VS Supplier, its agents, employees,
and subcontractors will deliver all Work Product to HP upon the
earlier of the expiration/termination of this Services Agreement or
HP's request.
6.4 WORKS OF AUTHORSHIP. VS Supplier will promptly disclose to HP any
works of authorship, including but not limited to, drawings, designs,
plans, specifications, notebooks, tape recordings, computer programs,
computer output, models, tracings, schematics, photographs, reports,
findings, recommendations, educational materials, data and memoranda
of every description and anything else VS Supplier produces in
connection with this Services Agreement, and VS Supplier hereby
assigns to HP all copyrights in such works. To the extent permitted by
law, VS Supplier waives any moral rights, such as the right to be
named as author, the right to modify, the right to prevent mutilation
and the right to prevent commercial exploitation, whether arising
under the Berne Convention or otherwise. VS Supplier will sign any
necessary documents and will otherwise assist HP, at HP's expense, in
registering HP's copyrights and otherwise protecting HP's rights in
such works in any country. HP will own all patents, copyrights or
trade secrets covering such materials and will have full rights to use
the materials without claim on the part of VS Supplier for additional
compensation.
6.5 INVENTIONS. VS Supplier will promptly disclose to HP any inventions or
discoveries made in connection with this Services Agreement and paid
for by HP. HP will own all intellectual property rights in such
inventions or discoveries. VS Supplier will sign any necessary
documents and will otherwise assist HP, at HP's expense, in obtaining
patents or mask work registrations and otherwise protecting such
inventions in any country.
6.6 PRE-EXISTING INTELLECTUAL PROPERTY. (1) "Pre-Existing Intellectual
Property" means any trade secret, invention, work of authorship, mask
work or protectable design that has already been conceived or
developed by anyone other than HP before VS Supplier renders any
services under this Services Agreement. (2) VS Supplier will not use
any Pre-Existing Intellectual Property in connection with this
Agreement unless VS Supplier has the right to use it for HP's benefit.
If VS Supplier is not the owner of such Pre-Existing Intellectual
Property, VS Supplier will obtain from the owner any rights necessary
to enable VS Supplier to comply with this Agreement. (3) If VS
Supplier uses any Pre-Existing Intellectual Property in connection
with this Agreement, VS Supplier hereby grants HP non-exclusive,
royalty-free, worldwide, perpetual license to make, have made, sell,
use, reproduce, modify, adapt, display, distribute, make other
versions of, and disclose the Property and to sublicense other to do
these things. (4) Indemnification: VS Supplier will give HP notice
immediately if at any time VS Supplier knows or reasonable should know
of any third party claim to any intellectual property provided by VS
Supplier to HP pursuant to this Agreement. VS Supplier will indemnify
and hold harmless HP from all liability arising from HP's use of such
intellectual property.
6.7 LICENSE. HP grants to VS Supplier the license described in Exhibit D
for use of the e-Fulfillment Specifications and Software Components
during the term of this Agreement, for the purpose of performing its
obligations pursuant to the terms of this Agreement and the license.
6.8 SURVIVAL. The provisions of this section 6 regarding use and
disclosure of Confidential Information shall survive termination of
this Agreement.
7. INDEMNIFICATION. General: VS Supplier shall defend, indemnify, and hold
-------
harmless HP, its officers, directors, and employees from any claims,
losses, attorney's fees, damages, liabilities, costs, expenses, or suits:
for injury or death to any person (including VS Supplier or its
employees), damage to or loss of property, or any other claim arising out
of or resulting
Page 2
from any act or omission of VS Supplier, its employees,
agents, or subcontractors in VS Supplier's performance of this Agreement,
the presence of VS Supplier or its personnel on HP's premises, or the
driving of HP motor vehicles. In no event, however, shall VS Supplier be
responsible for the sole negligence of HP.
8. LIMITATION OF LIABILITY. In no event shall HP be liable to VS Supplier for
any special, indirect, incidental or consequential damages in any way
arising out of or relating to this Agreement even if HP has been advised
of the possibility of such damages.
9. WARRANTY.
9.1 VS Supplier warrants to HP that:
9.1.1 All Services will be performed by VS Supplier in a professional
manner, consistent with the standard of skill and care
exercised by the best professional consultants on projects of
comparable scope and complexity, in a similar location, and in
conformance with the requirements of this Services Agreement.
9.1.2 All work shall be of good quality and
workmanship, free from faults and defects, and in conformity
with the requirements of this Services Agreement, including any
plans or specifications incorporated in this Services Agreement.
9.1.3 VS Supplier is sufficiently experienced,
properly qualified, registered, licensed, equipped, organized,
and financed to perform the Services in compliance with the
terms of this Services Agreement.
9.1.4 VS Supplier will devote such time, personnel and
resources for the performance of its duties under this Services
Agreement and any Purchase Order, and within the deadlines set
by HP.
9.1.5 Nothing in this Warranty section shall be deemed
to relieve VS Supplier of any warranties included in the
Divisional Services Agreement #01-17-6261.
10. DELETED.
11. INSURANCE. During the Term and at all times that VS Supplier performs
services for HP, VS Supplier shall maintain in full force and effect, at
VS Supplier expense, the following minimum insurance coverages.
Certificates of insurance evidencing the required coverages and limits
shall be furnished to HP before any Work is commenced hereunder, name HP
as additional insured, and provide that there will be no cancellation or
reduction of coverage without 30 days prior written notice to HP. (a)
Workers Compensation: Workers' Compensation shall be provided as required
--------------------
by law or regulation. Employer's Liability insurance shall be provided in
amounts not less than $1,000,000 per accident for bodily injury by
accident, $1,000,000 policy limit by disease, and $1,000,000 per employee
for bodily injury by disease. (b) General Liability: VS Supplier shall
-----------------
carry either Comprehensive or Commercial General Liability Insurance with
coverage to include Premises and Operations, Products and Completed
Operations, Contractual Liability, Broad Form Property Damage (including
completed operations), and Personal Injury Liability with combined single
limits of $1,000,000 per occurrence and general aggregate of $10,000,000.
(c) Automobile Liability: VS Supplier shall carry bodily injury, property
--------------------
damage, and automobile contractual liability coverage for owned, hired,
and non-owned autos with a combined single limit of liability for each
accident of not less than $1,000,000. (d) Such policies shall name HP,
its officers, directors, and employees as Additional Insureds to the
extent of the indemnity herein and shall stipulate that the insurance
afforded Additional Insureds to the extent of its indemnity herein shall
apply as primary insurance and that no other insurance carried by any of
them shall be called upon to contribute to a loss covered thereunder.
12. GOVERNING LAW. Both parties shall comply with all applicable federal,
state, and local laws, rules, regulations, or orders issued by any public
authority having jurisdiction over their respective obligations under
this Services Agreement. This Services Agreement and all rights and
obligations hereunder, including matters of construction, validity, and
performance, shall be governed by the law of California without giving
effect to the conflict of law provisions thereof. Any dispute arising
under this Services Agreement shall be heard in courts of the State of
California.
13. COUNTRY OF MANUFACTURE AND DUTY DRAWBACK RIGHTS.
13.1 Country of Origin Certification. Upon HP's request, VS Supplier will
-------------------------------
provide HP with an appropriate certification stating the country of
origin for the Products sold, sufficient to satisfy the requirements
of the customs authorities of the country of receipt and any
applicable export licensing regulations, including those of the
United States.
13.2 Country of Origin Marking. VS Supplier will xxxx each Product, or the
-------------------------
container if there is no room on the Product, with the country of
origin. VS Supplier will, in marking the Products, comply with the
requirements of the customs authorities of the country of receipt.
13.3 Duty Drawback. If the Products delivered under this Agreement are
-------------
imported, VS Supplier will when possible allow HP to be the
importer of record. If HP is not the importer of record and VS
Supplier obtains duty drawback rights to the Products sold, VS
Supplier will, upon HP's request, provide HP with documents required
by the customs authorities of the country of receipt to prove
importation and to transfer duty drawback rights to HP.
Page 3
14. GOVERNMENTAL COMPLIANCE.
14.1 Duty To Comply. VS Supplier agrees to comply with all federal,
--------------
state, local and foreign laws, rules and regulations applicable to
its performance of this Agreement or to the Products sold, including
any approvals necessary to allow for HP's sale and customers' use of
the Products. Without limiting the generality of the foregoing
sentence, VS Supplier represents that:
14.1.1 VS Supplier will comply with all government or freight
regulations and requirements for each country to which the
Products are shipped;
14.1.2 VS Supplier will comply with all equal employment
opportunity and non-discrimination requirements prescribed
by Presidential Executive Orders, including the requirements
of Executive Order 11246, the Vocational Rehabilitation Act,
and the Vietnam Era Veterans' Readjustment Assistance Act;
14.1.3 Each chemical substance contained in the Products sold is on
the inventory of chemical substances compiled and published
by the Environmental Protection Agency pursuant to the Toxic
Substances Control Act;
14.1.4 All Products sold will be shipped in conformance with
government or freight regulations and requirements
applicable to chemicals; and
14.1.5 VS Supplier will provide complete and accurate material
safety data sheets prior to shipping any Product sold.
14.2 Procurement Regulations. For the Products purchased under this
-----------------------
Agreement for incorporation into products to be sold under a
federal contract or subcontract, those applicable procurement
regulations that are required by federal statute or regulation to be
inserted in contracts or subcontracts will upon notice to VS Supplier
be deemed incorporated in this Agreement and made to apply to all
Orders.
14.3 Ozone Depleting Substances. VS Supplier certifies that no Product
--------------------------
sold nor any component of any Product sold:
14.3.1 Contains any Class I Substance, or Class II Substance, as
those terms are defined in 42 USC Section 7671 and
implementing regulations of the United States Environmental
Protection Agency at 40 CFR Part 82, as now in existence or
hereafter amended.
14.4 In addition to the requirements and specifications for Products and
their packaging set forth elsewhere in this Agreement and in
Divisional Services Agreement #01-17-6261, all Products and their
packaging will comply with HP's General Specifications for
Environment, DWG No. A-5951-1745-1. xxx.xx.xxx/xx/xxxxxxxxX
-----------------------
15. MODIFICATIONS/REVISIONS/ASSIGNMENT. (a) This Agreement represents the
entire Agreement of the Parties with respect to the Virtual Sourcing,
e-Fulfillment Program, and may not be amended or modified except by a
written instrument signed by both VS Supplier and HP. (b) VS Supplier shall
neither delegate any duties nor assign any rights under this Agreement
without the prior written consent of HP. Any such attempted delegation or
assignment shall be void. Any use of sub-contractors by VS Supplier in the
performance of this Agreement does not relieve VS Supplier of any
obligations contained herein.
In situations where terms and conditions of this Services Agreement
#C2-607 and Divisional Services Agreement #01-17-6261 articles are
inconsistent, VS Supplier and HP hereby acknowledge that, with
respect to parts listed in Exhibit B of this Services Agreement and
on order by any HP customer via a HP Electronic Purchase Order (EPO),
the terms and conditions found in this Services Agreement #C2-607
will prevail.
16. EXHIBITS. All Exhibits attached to this Agreement shall be deemed a part
of this Agreement and incorporated herein. The following Exhibits are
hereby made part of this Agreement:
Exhibit A - Virtual Sourcing Specific Business Conditions
Exhibit B - Parts/Pricing List
Exhibit C - Confidential Disclosure Agreement
Exhibit D - HP e-fulfillment Specifications and Software
Components License Terms
17. SUBCONTRACTORS. VS Supplier will not subcontract any of the Services to
other persons or entities without the prior written approval of HP. All
obligations imposed upon VS Supplier will be similarly imposed by VS
Supplier upon any authorized Subcontractor. VS Supplier's execution of any
subcontracts, including subcontracts approved by HP, will not relieve,
waive or diminish any obligation VS Supplier may have to HP under this
Services Agreement. Fees for subcontracted Services will be included in the
fees and costs billed by VS Supplier according to Exhibit A, Section 11
below.
18. RECORDS. VS Supplier will maintain books, records, documents and other
evidence pertaining to costs, charges, fees, and other expenses to the
extent and in such detail as will properly evidence all costs for labor,
materials, equipment, supplies, and services, and other costs and expenses
of whatever nature for which reimbursement is claimed under the provisions
of this Services Agreement. HP may examine or audit all books, documents,
papers, or records of VS Supplier pertaining to the Services at all
reasonable times during the term of this Services Agreement; and VS
Supplier will safeguard and make them available to HP for inspection for a
period of up to four (4) years following the completion of termination of
this Services Agreement.
Page 4
IN WITNESS WHEREOF, this Services Agreement has been entered into as of
September 01, 2001 (Effective Date).
HEWLETT-PACKARD COMPANY PINNACLE DATA SYSTEMS, INC.
Date: Date:
By: _______________________________ By: _______________________
Printed Name: Xxxxx Xxxxxx Printed Name: Xxx Xxxx
Title: HP Customer Support General Manager Title: Vice President/COO
HEWLETT-PACKARD COMPANY
Date:
By: _______________________________
Printed Name: Xxxxxxx Xxxxxx
Title: Sourcing Development Manager
Page 5
EXHIBIT A
Virtual Sourcing Specific Business Conditions
1. PRICE SETTING.
-------------
1.1 At random, Hewlett-Packard shall monitor program part numbers to ensure
VS Supplier is providing "fair market" value. Exhibit B provides the Unit
Cost for each part to be provided under the terms of this Agreement.
1.2 Hewlett-Packard and VS Supplier agree to review and or adjust pricing as
appropriate within the terms in the Statement of Work. Pricing changes
will not be effective until documented in writing with authorized
signatures from both parties.
2. HP CARRIER FREIGHT AUTHORIZATION.
--------------------------------
2.1 Hewlett-Packard will establish exclusive "carrier freight" accounts for
use by VS Supplier.
2.2 VS Supplier shall use these exclusive accounts for the purpose of
shipping ONLY to Hewlett-Packard customers whose orders were received
"electronically".
2.2.1 HP Carrier Specification:
------------------------
2.2.1.1. As mentioned in 2.2 above, VS Supplier shall use the
specific HP approved carriers and shall use only the
specific account numbers assigned by HP to VS Supplier.
2.2.1.2. VS Supplier shall use the HP routing guide and approved
logistics process to ship HP Product.
2.2.1.3. Exception: "First Flight Customer Orders." VS Supplier
shall use the HP designated carrier for shipment of
First Flight Customer Orders.
2.3 Individual Packaging. All products shipped by VS Supplier to HP customers
shall be packaged in individual packaging ("single-pack"), and shall be
in accordance with HP packaging standards contained in Packaging Standard
Requirements for HP Support Hardware document number A-5961-4800-1.
Individual box labeling shall include the following information, at a
minimum: HP's Replacement/Exchange Part Number, Part Description, Part
Revision, Part Serial Number, Unit of Measure, and Country of Origin.
2.4 Bar Coding requirements. All HP Products shipped by VS Supplier to HP
customers shall be in accordance with the 3 of 9 Bar Coding accepted as
industry standard and the VS Supplier Handbook.
3. CUSTOMER ORDER FULLFILLMENT.
---------------------------
3.1 VS Supplier shall ship directly to the customer all electronically
received HP customer orders on the day received. This includes all
Hotline and Standard customer orders.
3.2 VS Supplier must exceed a monthly success rate of 98% in fulfilling all
orders based upon the shipment cutoff times set forth in Attachment A-1.
3.3 If less than 100% of orders are fulfilled as described in Section 3.2 due
to fault on the part of VS Supplier, HP shall be reimbursed by VS
Supplier for all additional costs incurred by HP.
3.4 Corrective Action Process: In addition, in the event order fulfillment
fails to meet the 100% requirement for 3 consecutive work days, VS
Supplier must submit a one page summary corrective action plan along with
associated root cause analysis in writing to HP within 24 hours of the
third missed transaction day.
3.5 Shipping Errors: In the event an HP Customer submits a shipment
discrepancy claim, HP and VS Supplier will mutually resolve the claim
using one of the following remedies:
3.5.1 Customer claims product was not received. Remedy: HP will submit
another order for the item. HP and VS Supplier will review the
issue. If VS Supplier is at fault, VS Supplier will issue credit
for the original order.
3.5.2 Customer claims wrong part received. Remedy: HP will issue a new
order. Customer will send incorrect part to HP Roseville. HP will
contact VS Supplier regarding return of item and credit. Wrong
part will be returned to VS Supplier for credit.
3.5.3 Customer claims the wrong quantity was received. Remedy too few:
HP will submit another order for the quantity short. VS Supplier
will ship the order at no charge or issue a credit for the same
quantity. Remedy too many: Customer to return excess items to HP.
HP will contact VS Supplier regarding return authorization and VS
Supplier will issue a credit if necessary.
3.5.4 Customer claims incomplete part received (i.e. missing item in
kit). Remedy: HP will issue a new order. Customer will return
incomplete part to HP. HP and VS Supplier will review, VS
Supplier will send missing item(s) to HP at no charge to HP.
3.5.5 Customer claims that a part was damaged upon receipt. Remedy: HP
will submit a new order. Customer will return damaged part to HP.
HP and VS Supplier will review the damage, if VS Supplier is
responsible, credit will be issued.
Page 6
3.5.6 Customer wishes to return or reject receipt of order. Remedy:
Customer will return product to HP. HP will place Product in
inventory. No VS Supplier action required.
4. NOTICES.
-------
4.1 All notices will be directed to the following:
If to Hewlett-Packard Company: If to Pinnacle Data Systems, Inc.
Attn: Xxxx Xxxxxxx Attn: Xxx Xxxx
Account Manager Vice President Service
0000 Xxxxxxxxx Xxxx. 0000 Xxxx Xxxx
Xxxxxxxxx, XX 00000 Xxxxxxxxx, Xxxx 00000
Phone: (000) 000-0000 Phone: 614/000-0000
Fax: (916) Fax: 614/000-0000
e-mail: e-mail:
4.2 The HP Account Manager will coordinate the distribution of all notices
received from VS Supplier to the appropriate HP department/entity.
5. PROGRAM COVERAGE AVAILABILITY.
-----------------------------
5.1 VS Supplier shall make available (a) Systems and (b) Staffing to ensure
Program coverage of 7x24x365 (7 Days by 24 Hours by 365 Calendar Days
Per Year).
6. DISASTER RECOVERY.
-----------------
6.1 Hewlett-Packard and VS Supplier have documented appropriate disaster
recovery plans (DRP) to assure the non-interruption of customer order
fulfillment. The aforementioned plans will comply with the HP VS Supplier
Handbook supplied by HP.
7. PERFORMANCE REPORTING.
---------------------
7.1 Hewlett-Packard will measure the program performance of VS Supplier and
report results on a daily basis.
7.2 HP will perform an semiannual business review of VS Supplier.
7.3 VS Supplier will assign a VS Program Lead and the VS Program Lead shall
be identified in an HP approved Escalation Matrix. The HP account
manager will perform a review of VS Suppliers' delivery metric
compliance on a monthly basis.
8. QUALITY AUDITS.
--------------
8.1 VS Supplier shall provide access to Hewlett-Packard for the purpose of
on-site/ process inspection audits.
9. WARRANTY TRACKING.
-----------------
9.1 VS Supplier shall track product/part warranty, issue credit and report
on a monthly basis to Hewlett-Packard as appropriate.
10. ACTIVITY REPORTING.
-------------------
10.1 VS Supplier shall submit a daily Activity Report to Hewlett-Packard.
Each Report must include the following:
10.1.1 Customer Order Number,
10.1.2 Hewlett-Packard Part Number,
10.1.3 Description,
10.1.4 Quantity Shipped,
10.1.5 Unit of Measure,
10.1.6 Date Shipped,
10.1.7 Ship Confirmation ID
10.1.8 Price
10.2 Each Daily Activity Report must have a month-to-date cumulative summary
section by part number of quantity shipped.
10.3 Activity Reports are to be electronically submitted or mailed to:
Hewlett-Packard
Attn: Xxxx Xxxxxxx
Page 7
0000 Xxxxxxxxx Xxxx.
X/X 0000
Xxxxxxxxx, XX 00000
11. TRANSACTIONAL BILLING.
---------------------
11.1 Orders Electronically Received. HP will invoice the HP Financial
Operations electronically on behalf of the VS Supplier. If VS Supplier
has invoicing reconciliation issues, VS Supplier shall contact the HP
account manager and supply the following data. The data required includes
and is not limited to:
11.1.1 Customer Order Number,
11.1.2 Ship Confirmation ID,
11.1.3 Hewlett-Packard Part Number,
11.1.4 Description,
11.1.5 Quantity Shipped,
11.1.6 Unit of Measure,
11.1.7 Date Shipped,
11.1.8 Price
11.3 Any credits issued for missed shipments should be identified by customer
order number and listed in a separate monthly invoice and sent to the
following address:
Hewlett-Packard Company
Financial Operations
XX Xxx 0000
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000-0000
12. OWNERSHIP OF HP PRODUCTS.
------------------------
12.1 Pursuant to this Agreement, VS Supplier will receive HP Products (whether
considered functional, non-functional or defective) returned by HP and/or
HP customer sites. All such HP Products shall be owned by HP and
consigned to VS Supplier unless and until VS Supplier purchases the HP
Product from HP as more specifically set forth in the applicable
Statement of Work.
12.2 With respect to all such HP Products owned by HP and consigned to VS
Supplier (the Consigned Goods), VS Supplier hereby grants to HP its power
of attorney to file a UCC-1 Financing statement or similar notice
describing the Consigned Goods or HP Products and the proceeds thereof,
wherever HP deems appropriate to provide notice to other parties that the
Consigned Goods are not property of VS Supplier. Should this Agreement or
the transactions under this Agreement be deemed for any reason to pass
ownership of the Consigned Goods to VS Supplier, VS Supplier agrees that
HP shall be deemed to hold, and VS Supplier hereby grants to HP, a
purchase money security interest in the Consigned Goods, and the proceeds
thereof including without limitation the cash and checks described above,
to secure all of its obligations to HP including without limitation
obligations under this Agreement.
13. HP PRODUCT DISPOSITION.
----------------------
13.1 VS Supplier shall confirm receipt of all defective or non-conforming
returns via the Web Return Tool. See the VS Supplier Handbook for
additional information regarding the Web Return Tool.
13.1.1 VS Supplier shall provide additional information via the Web
Return Tool. Additional information required includes and is not
limited to:
13.1.1.1 Condition: Good or Bad
13.1.1.2 Quantity received
13.1.1.3 Transaction ID/RMA Number
13.1.1.4 Date assembly returned
13.2 VS Supplier shall maintain inventory accuracy and report the results upon
HP's request.
13.3 VS Supplier shall keep Defectives separate from finished goods inventory
and clearly marked as such.
13.4 Both Scrap quantities and disposition channel of all material, (FGI, HP
proprietary components, defective returns, and F-code inventory) will be
subject to prior HP approval.
Page 8
14. HANDBOOK.
--------
14.1 VS Supplier will comply with all instructions as stated in the Virtual
Sourcing Supplier's Handbook provided by HP.
Page 9
EXHIBIT A-I
VS Supplier Order Fulfillment Criteria
1. VS Supplier must exceed a monthly success rate of 98% in fulfilling
all orders based upon the shipment cutoff times set forth in the
following.
1.1. If a domestic hotline customer order is received by VS
Supplier by 4:00 PM PST, then shipment must be completed and
made available for picked up by the carrier no later than
midnight the same day. The shipment must also be delivered to
the customer no later than 10:30 am customer's local time the
next day.
1.2. If a domestic standard customer order is received by VS
Supplier by 4:00 PM PST, then shipment must be completed and
made available for picked up by the carrier no later than twenty
four (24) hours after the order was received.
1.3. If an international hotline or international standard
customer order is received by VS Supplier by 12:30 PM PST, then
shipment must be completed and made available for picked up by
the carrier no later than midnight the same day.
1.4. First Flight, Four (4) Hour Special, After Hours, and/or
other Expedited Shipments must be completed and made available
for pick up by the carrier no later than midnight PST the same
day regardless of what time VS Supplier receives the customer
order.
1.5. Supplier shall make reasonable efforts to ensure that
International shipments received before 12:30 PM PST are
consolidated prior to shipment. Refer to the VS Supplier
Handbook for detail on how to implement.
2. VS Supplier must meet or exceed the following order fulfillment
requirements.
2.1. 98% of all orders received will ship within 24 hours of
receipt by PDS from HP's VS order systems.
2.2. 99% of all orders received will ship within 48 hours of
receipt by PDS from HP's VS order systems.
2.3. 100% of all orders received will ship within 72 hours of
receipt by PDS from HP's VS order systems.
2.3.1. Inability to fulfill orders within 72 hours will
require corrective actions as specified in 3.4 of Exhibit A
Page 10
2
EXHIBIT B
Parts/Pricing List
Part Number Description Lead Time Price
----------- ----------- --------- -----
Page 11
EXHIBIT C
CONFIDENTIAL DISCLOSURE AGREEMENT
In order to protect certain confidential information, HP and Pinnacle Data
Systems, Inc. agree to the following:
1. Definitions. A Discloser is a party disclosing confidential information.
------------
A Recipient is a party receiving disclosed confidential information. An
Associate is a subsidiary, parent or corporate affiliate of Recipient, or a
third party contractually bound to Recipient in accord with this Agreement.
2. Agreement Coordinator. Each party designates the following person, if any,
----------------------
as its Agreement Coordinator for coordinating the disclosure or receipt of
confidential information:
HP: Xxxx Xxxxxxx phone: (000) 000-0000
Pinnacle: Xxx Xxxx phone: (000) 000-0000
3. HP Confidential Information.
----------------------------
(a) Confidential information, if any, disclosed by HP to Participant is
described as: Any and all program specific information and programming code
related to Virtual Sourcing and Virtual Hub e-Fulfillment Program without the
express permission of an HP General Manager and HP-GSL Virtual Sourcing
e-Fulfillment Program Manager. This includes but is not limited to any Virtual
Sourcing specific information related to pricing, freight account information,
customer base, information technology integration and any and all information
regarding shipment profile.
(b) and may be used by the Recipient and its Associates, if any, only for the
following purpose and subject to the obligations under Section 5: To fulfill HP
Virtual Sourcing e-Fulfillment Program requirements.
4. Pinnacle Data Systems Confidential Information.
-----------------------------------------------
(a) Confidential information, if any, disclosed by Pinnacle to HP is described
as: Information related to ERP system integration, inventory management and
distribution processes, procedures and reports; customer order fulfillment
processes, procedures, and reports; and pricing-related information specific to
parts or products placed on Virtual Sourcing Program.
(b) and may be used by the Recipient and its Associates, if any, only for the
following purpose and subject to the obligations under Section 5: To fulfill
service requirements of this Agreement.
5. Recipient's Obligations.
------------------------
(a) Recipient will protect, and will ensure its participating Associates will
protect, the disclosed confidential information by using the same degree of
care, but no less than a reasonable degree of care, to prevent the unauthorized
use, dissemination or publication of the confidential information as Recipient
uses to protect its own confidential information of a like nature. Recipient may
reassign its employees. Recipient will provide reasonable prior notice to
Discloser if Recipient is required to disclose the confidential information
under operation of law.
(b) Recipient will comply with all applicable export laws.
6. Disclosure and Protection Periods. The Disclosure Period starts on the
----------------------------------
Begin Disclosure Date. Recipient's obligations under Section 5(a) only apply to
confidential information disclosed during the Disclosure Period. Recipient's
obligations under Section 5(a) stop at the end of the Protection Period. The
Disclosure Period will be one month, and the Protection Period will be one year,
if not specified below.
The Begin Disclosure Date is: September 01, 2001
The Disclosure Period ends on the following date or at the end of the following
time period: August 31, 2002, renewable by HP for additional one year periods.
The Protection Period ends on August 31, 2007.
7. Marking. Recipient's obligations under this Agreement extend only to
--------
confidential information that is
(a) itemized in Section 3(a) or 4(a); or
(b) both described generally in Section 3(a) or 4(a) and
(i) marked at the time of disclosure to show its confidential nature, or
(ii) unmarked (for example, orally or visually disclosed) but treated as
confidential at the time of disclosure, and designated as confidential in a
written message sent to Recipient's Agreement Coordinator within thirty days
after disclosure, summarizing the disclosed confidential information
sufficiently for identification.
8. Exclusions. This Agreement imposes no obligation upon Recipient with
-----------
respect to information that (a) was in Recipient's possession before receipt
from Discloser, (b) is or becomes publicly known without breach by Recipient,
(c) is rightfully received by Recipient from a third party without a duty of
confidentiality, (d) is disclosed by Discloser to a third party without a duty
of confidentially on the third party, (e) is independently developed or learned
by Recipient or (f) is disclosed by Recipient with Discloser's prior written
approval.
9. Choice of Law. Without regard to choice of law provisions, this Agreement
--------------
is governed by and will be construed in accordance with the laws of the State of
California and the USA.
10. Warranty. Each Discloser warrants that it has the right to make the
---------
disclosures under this Agreement. Each Recipient warrants that its participating
Associates will protect disclosed confidential information in accordance with
the terms of this Agreement. NO OTHER WARRANTIES ARE MADE BY EITHER PARTY UNDER
THIS AGREEMENT. ANY CONFIDENTIAL INFORMATION DISCLOSED UNDER THIS AGREEMENT IS
PROVIDED "AS IS."
11. Miscellaneous. This Agreement imposes no obligation on either party to
--------------
purchase, sell, license, transfer or otherwise dispose of any technology,
services or products. This Agreement does not create any agency or partnership
relationship. Both parties shall adhere to all applicable laws, regulations and
rules relating to the export of technical data, and shall not export or reexport
any technical data, any products received from Discloser, or the direct product
of such technical data to any proscribed country listed in such applicable laws,
regulations and rules unless properly authorized. All additions or modifications
to this Agreement must be made in writing and must be signed by both parties.
The undersigned acknowledges on behalf of HP and Pinnacle Data Systems, Inc.
that the terms and conditions included in this agreement shall be applicable
both party's employees, agents, and subcontractors.
Page 12
HP PINNACLE DATA SYSTEMS, INC.
HEWLETT-PACKARD COMPANY Global Support Logistics PINNACLE DATA SYSTEMS
------------------------------------------------------- --------------------------------------------------------
(Company Name) (Company Name)
0000 Xxxxxxxxx Xxxx. 0000 Xxxx Xxxx
------------------------------------------------------- --------------------------------------------------------
(Address) (Address)
Xxxxxxxxx, Xxxxxxxxxx 00000 Xxxxxxxxx, XX 00000
------------------------------------------------------- --------------------------------------------------------
(Address) (Address)
By ____________________________________________________ By _____________________________________________________
(Functional Manager's Signature) (Authorized Signature)
Xxxxxxx Xxxxxx Xxx Xxxx
------------------------------------------------------- --------------------------------------------------------
(Name) (Name)
Sourcing Development Manager C200 Vice President/COO
------------------------------------------------------- --------------------------------------------------------
(Title) (Entity) (Title)
Page 13
EXHIBIT D
HP e-FULFILLMENT SPECIFICATIONS AND SOFTWARE COMPONENTS LICENSE TERMS
The following License Terms govern Pinnacle Data Systems, Inc.'s (PDS) use of
the HP e-Fulfillment Specifications and Software Components:
1.0 License Grant. HP grants PDS a license to Use the e-Fulfillment
-------------
Specifications and Software Components solely for the purpose of
implementing the HP/PDS Direct Connect VS Supplier Agreement #C2-607 dated
September 01, 2001, and for no other purpose. "Use" means configuring,
storing, loading, installing, executing or displaying the e-Fulfillment
Specifications and Software Components. PDS may not modify the
e-Fulfillment Specifications and Software Components or disable any
licensing or control features of the e-Fulfillment Specifications and
Software Components.
2.0 Ownership. The e-Fulfillment Specifications and Software Components are
---------
owned and copyrighted by HP or its third party suppliers. PDS's license
confers no title or ownership and is not a sale of any rights in the
e-Fulfillment Specifications and Software Components, their documentation
or the media on which they are recorded or printed. Third party suppliers
may protect their rights in the e-Fulfillment Specifications and Software
Components in the event of any infringement.
3.0 Copies and Adaptations. PDS may only make copies or adaptations of the
----------------------
e-Fulfillment Specifications and Software Components for archival purposes
or when copying or adaptation is an essential step in the authorized Use of
the e-Fulfillment Specifications and Software Components on a backup
product, provided that copies and adaptations are used in no other manner
and provided further that Use on the backup product is discontinued when
the original or replacement product becomes operable. PDS must reproduce
all copyright notices in the original e-Fulfillment Specifications and
Software Components on all copies or adaptations. PDS may not copy the
e-Fulfillment Specifications and Software Components onto any public or
distributed network.
4.0 No Disassembly or Decryption. PDS may not disassemble or decompile the
----------------------------
e-Fulfillment Specifications and Software Components without HP's prior
written consent. Where PDS has other rights under statute, PDS will provide
HP with reasonably detailed information regarding any intended disassembly
or decompilation. PDS may not decrypt the e-Fulfillment Specifications and
Software Components unless necessary for the legitimate use of the
e-Fulfillment Specifications and Software Components.
5.0 Transfer. PDS's license will automatically terminate upon any transfer of
--------
the e-Fulfillment Specifications and/or Software Components. Upon transfer,
PDS must deliver the e-Fulfillment Specifications and Software Components,
including any copies and related documentation, to the transferee. The
transferee must accept these License Terms as a condition to the transfer.
6.0 Term and Termination. PDS's license shall run concurrently with the term of
--------------------
the VS Supplier Agreement to which it is appended. Notwithstanding the
foregoing, HP may terminate PDS's license upon notice for failure to comply
with any of these License Terms or for any reason whatsoever. Upon
termination, PDS must immediately destroy the e-Fulfillment Specifications
and Software Components, together with all copies, adaptations and merged
portions in any form, and certify such destruction to HP.
7.0 Warranty. The e-Fulfillment Specifications and Software Components are
--------
provided AS-IS, and HP makes no warranties with regard to their performance
or suitability for a particular purpose.
8.0 Export Requirements. PDS may not export or re-export the e-Fulfillment
--------------------
Specifications and Software Components or any copy or adaptation in
violation of any applicable laws or regulations.
9.0 U.S. Government Restricted Rights. The e-Fulfillment Specifications and
---------------------------------
Software Components and any accompanying documentation have been developed
entirely at private expense. They are delivered and licensed as "commercial
computer software" as defined in DFARS 252.227-7013 (Oct 1988), DFARS
252.211-7015 (May 1991) or DFARS 252.227-7014 (Jun 1995), as a "commercial
item" as defined in FAR 2.101(a), or as "Restricted computer software" as
defined in FAR 52.227-19 (Jun 1987)(or any equivalent agency regulation or
contract clause), whichever is applicable. PDS has only those rights
provided for such e-Fulfillment Specifications and Software Components and
any accompanying documentation by the applicable FAR or DFARS clause.
Page 14
