Exhibit 99.3
EXCHANGE AGENCY AGREEMENT
THIS AGREEMENT is entered into as of October __, 1997, between IBJ
Xxxxxxxx Bank & Trust Company, a banking corporation organized under the laws of
the State of New York, as Exchange Agent (the "Agent") and CapStar Hotel
Company, a Delaware corporation (the "Company").
The Company proposes to exchange $1,000 in principal amount of its
83/4% Senior Subordinated Notes Due 2007, (the "New Notes" or "Exchange Notes"),
in exchange (the "Exchange Offer") for an equal aggregate principal amount of
the Company's outstanding 83/4% Senior Subordinated Notes Due 2007 (the "Old
Notes"), of which an aggregate of $150,000,000 in principal amount is
outstanding, pursuant to the terms of the Company's Prospectus dated October __,
1997 (the "Prospectus") and the accompanying Letter of Transmittal (the "L/T").
The Exchange Offer will terminate at 5:00 pm New York City time, on
, unless extended by the Company in its sole discretion (the
"Expiration Date"). The New Notes are to be issued pursuant to the terms of the
Indenture, dated as of August 19, 1997 (the "Indenture"), between the Company
and IBJ Xxxxxxxx Bank & Trust Company, as trustee (the "Trustee").
Subject to the provisions hereof, the Company hereby appoints the
Agent, and the Agent hereby accepts such appointment, as Agent for the purposes
of sending Exchange Offer documents to the record holders of Old Notes,
receiving, accepting for delivery and otherwise acting upon tenders of the Old
Notes (the "Certificates") in accordance with the form of L/T attached hereto
and with the terms and conditions set forth herein and under the caption The
"Exchange Offer" in the Prospectus.
The Agent has received copies of the following documents
(collectively, the "Exchange Offer Documents") in connection with its
appointment:
(1) the Prospectus;
(2) the L/T;
(3) a form of Notice of Guaranteed Delivery; and
(4) a form of Guidelines for Certification of Taxpayer
Identification Number on Substitute Form W-9
(attached to the L/T).
The Agent is authorized and hereby agrees to act as follows:
(a) to address, and deliver by hand or next day courier, a complete set of
the Exchange Offer Documents to each person who, prior to the
Expiration Date, becomes a registered holder of Old Notes promptly
after such person becomes a registered
2
holder of Old Notes;
(b) to receive all tenders of Old Notes made pursuant to the Exchange
Offer and stamp the L/T with the day, month and approximate time of
receipt;
(c) to examine each L/T and tendered Old Notes received to determine that
all requirements necessary to constitute a valid tender have been met.
The Agent shall be entitled to rely on the electronic messages sent by
the Depository Trust Company (the "DTC") regarding ATOP delivery of
the Notes to the Agent's account at DTC from the DTC participants
listed on the DTC position listing provided to the Agent;
(d) to take such actions necessary and appropriate to correct any
irregularities or deficiencies associated with any tender not in
proper order;
(e) to follow the instructions of the Chief Financial Officer of the
Company with respect to the waiver of any irregularities or
deficiencies associated with any tender;
(f) to hold all valid tenders of Old Notes subject to further instructions
from the Chief Financial Officer of the Company;
(g) to render a written report, in the form of Exhibit A attached hereto,
on each business day during the Exchange Offer and promptly confirm,
by telephone, the information contained therein to the Company at
(000) 000-0000, Attention: Mr. Xxxx Xxxxx;
(h) to follow and act upon any written amendments, modifications or
supplements to these instructions, any of which may be given to the
Agent by the President, any Vice President or the Secretary of the
Company or such other person or persons as they shall designate in
writing;
(i) to return to the presenters, in accordance with the provisions of the
L/T, any certificates evidencing Old Notes that were not received in
proper order and as to which the irregularities or deficiencies were
not timely cured or waived;
(j) in the event the Exchange Offer is consummated, to deliver
authenticated Exchange Notes to tendering holders of Existing Notes,
in accordance with the instructions of such holders specified in the
respective L/T, as soon as practicable after receipt thereof;
(k) to determine that all endorsements, guarantees, signatures,
authorities, stock transfer taxes (if any) and such other requirements
are fulfilled in connection with any request for issuance of the
Exchange Notes in a name other than that of the registered owner of
the Old Notes;
3
(l) to deliver to, or upon the order of, the Company all certificates
evidencing Old Notes received pursuant to the Exchange Offer,
together with any related assignment forms and other documents; and
(m) subject to the other terms and conditions set forth in this Agreement,
to take all other actions reasonable and necessary in the good faith
judgment of the Agent, to effect the foregoing matters.
The Agent shall:
(a) have no duties or obligations other than those specifically set forth
above in paragraphs (a) through (m) or as may be subsequently agreed
to in writing by the Company and the Agent;
(b) not be required to refer to any documents for the performance of its
obligations hereunder other than this Agreement, the L/T and the
documents required to be submitted with the L/T; other than such
documents, the Agent will not be responsible or liable for any terms,
directions or information in the Prospectus or any other document or
agreement unless the Agent specifically agrees thereto in writing or
unless such terms, directions or information have been supplied by the
Agent;
(c) not be required to act on the directions of any person, including the
persons named above, unless the Company provides a corporate
resolution to the Agent or other evidence satisfactory to the Agent of
the authority of such person;
(d) not be required to, and shall make no representations and have no
responsibilities as to, the validity, accuracy, value or genuineness
of (i) the Exchange Offer, (ii) any certificates, L/Ts or documents
prepared by the Company in connection with the Exchange Offer or (iii)
any signatures or endorsements, other than its own;
(e) not be obligated to take any legal action hereunder that might, in its
judgement, involve any expense or liability, unless it has been
furnished with reasonable indemnity by the Company;
(f) be able to rely on and shall be protected in acting on the written or
oral instructions with respect to any matter relating to its actions
as Agent specifically covered by this Agreement, of any officer of the
Company authorized to give instructions under paragraphs (g) or (h)
above;
(g) be able to rely on and shall be protected in acting upon any
certificate, instrument, opinion, notice, letter, telegram or any
other document or security delivered to it and believed by it
reasonably and in good faith to be genuine and to have been signed by
the proper party or parties;
4
(h) be able to consult with counsel satisfactory to it (including counsel
for the Company or staff counsel of the Agent) and the advice or
opinion of such counsel shall be full and complete authorization and
protection in respect of any action taken, suffered or omitted by it
hereunder in good faith and in accordance with advice or opinion of
such counsel;
(i) not be called on at any time to advise, and shall not advise, any
person delivering a L/T pursuant to the Exchange Offer as to the value
of the consideration to be received;
(j) not be liable for anything which it may do or refrain from doing in
connection with this Agreement, except for its own gross negligence,
willful misconduct or bad faith;
(k) not be bound by any notice or demand, or any waiver or modification of
this Agreement or any of the terms hereof, unless evidenced by a
writing delivered to the Agent signed on behalf of the Company and, if
the Agent's duties or rights are affected, unless the Agent shall give
its prior written consent thereto, which consent shall not be
unreasonably withheld;
(l) have no duty to enforce any obligation of any person to make delivery,
or to direct or cause any delivery to be made, or to enforce any
obligation of any person to perform any other act; and
(m) have the right to assume, in the absence of written notice to the
contrary from the proper person or persons, that a fact or an event by
reason of which an action would or might be taken by the Agent does
not exist or has not occurred without incurring liability for any
action taken or omitted, or any action suffered by the Agent to be
taken or omitted, in good faith or in the exercise of the Agent's best
judgement, in reliance upon such assumption.
The Agent shall be entitled to compensation of $2,500.00 upon commencement
of the Exchange Offer for its services hereunder, plus reimbursement of its
reasonable and necessary out-of-pocket expenses after submission to the Company
of itemized statements, as hereinafter provided.
The Company covenants and agrees to reimburse the Agent or indemnify it
against, and hold it harmless from, any and all reasonable costs and expenses
(including reasonable fees and expenses of counsel and allocated cost of staff
counsel) that may be paid or incurred or suffered by it or to which it may
become subject without gross negligence, willful misconduct or bad faith on its
part by reason of or as a result of its compliance with the instructions set
forth herein or with any additional or supplemental written instructions
delivered to it pursuant hereto, or which may arise out of or in connection with
the administration and performance of its duties under this Agreement. The
Company agrees to promptly notify the Agent of the extension of the Expiration
Date.
5
This Agreement shall be construed and enforced in accordance with the laws
of the State of New York and shall inure to the benefit of, and the obligations
created hereby shall be binding upon, the successors and assigns of the parties
hereto. The parties agree to submit to the exclusive jurisdiction of the
federal or state courts located in the State of New York, New York County.
Unless otherwise expressly provided herein, all notices, requests, demands,
requests for reimbursement and other communications hereunder shall be in
writing, shall be delivered by hand, United States Mail, first class postage
prepaid or by facsimile transmission, shall be deemed given when received and
shall be addressed to the Agent and the Company at the respective addresses
listed below or to such other addresses as they shall designate from time to
time in writing, forwarded in like manner.
If to the Agent, to: IBJ Xxxxxxxx Bank & Trust Company
Xxx Xxxxx Xxxxxx
Xxx Xxxx, Xxx Xxxx 00000
Attention: Reorganization Operations Dept.
Telephone Number: (000) 000-0000
Facsimile Number: (000) 000-0000
with copies to: IBJ Xxxxxxxx Bank & Trust Company
Xxx Xxxxx Xxxxxx
Xxx Xxxx, Xxx Xxxx 00000
Attention: Corporate Finance Trust Services
Telephone Number: (000) 000-0000
Facsimile Number: (000) 000-0000
If to the Company,
to: CapStar Hotel Company
0000 Xxxxxxxxx Xxxxxx, X.X.
Xxxxx 000
Xxxxxxxxxx, X.X. 00000
Attention: Xxxx X. Xxxxxxxx
Telephone Number: (000) 000-0000
Facsimile Number: (000) 000-0000
with copies to: Xxxx, Weiss, Rifkind, Xxxxxxx & Xxxxxxxx
1285 Avenue of the Americas
Xxx Xxxx, Xxx Xxxx 00000-0000
Attention: Xxxxxxx X. Xxxxxxxx, Esq.
Telephone Number: (000) 000-0000
Facsimile Number: (000) 000-0000
6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on their behalf by their officers thereunto duly authorized, all as of
the day and year first above written.
IBJ XXXXXXXX BANK & TRUST COMPANY
By:
-------------------------------
Name:
Title: Vice President
By: /s/ Xxxx Xxxxx
--------------------------------
Name: Xxxx Xxxxx
Title: Assistant Vice President
CAPSTAR HOTEL COMPANY
By:
Name:
Title:
7
EXHIBIT A
SAMPLE REPORT
Date:
------------------
Report Number:
-----------------
As of Date:
-----------------
Ladies and Gentlemen:
As Exchange Agent for the Exchange Offer dated , we hereby render
the following report:
Principal Amount previously received:
-----------------------
Principal Amount received today:
-----------------------
Principal Amount received against Guarantees:
-----------------------
Principal Amount withdrawn today:
-----------------------
TOTAL PRINCIPAL AMOUNT RECEIVED TO DATE:
-----------------------
-----------------------
RECAP OF PRINCIPAL AMOUNT RECEIVED BY GUARANTEES
Guarantees previously outstanding:
-----------------------
Guarantees received today:
-----------------------
Guarantees settled today:
-----------------------
Guarantees withdrawn today:
-----------------------
Guarantees outstanding:
-----------------------
TOTAL PRINCIPAL AMOUNT AND
GUARANTEES OUTSTANDING:
-----------------------
-----------------------
Very truly yours,
Reorganization Operations
Dept.
