BASIC AGREEMENT BETWEEN
EAST TENNESSEE MATERIALS AND ENERGY CORPORATION
AND
XXXXXXX XXXXXX COMPANY, LLC.
BASIC AGREEMENT NUMBER
1GB-99446V
___________________________________________________
This Basic Agreement (BA) between East Tennessee Materials and Energy
Corporation (hereinafter "Seller") and Xxxxxxx Xxxxxx Company, LLC
(hereinafter "Company") on its behalf, acting under its Prime Contract
Number DE-AC05-98OR22700 with the United States Department of Energy
(DOE), is entered into to provide services to the DOE Management and
Operating Contractors, Management and Integration Contractors, and
designated affiliates in accordance with the following:
1. This Agreement is on behalf of the Department of Energy and
those contractors and designated affiliates named in
Attachment A.
2. The pricing for each line item of mixed waste covered under
this Agreement is in accordance with Attachment B. The waste
disposal calculation shall be in accordance with Attachment B
and transportation shall be in accordance with Attachment B.
3. The ordering provisions are contained in Attachment C.
4. General Terms and Conditions Fixed Price (FP 10-97) are
included in Attachment D and made a part herein.
5. Agreement is contingent on completion of the National
Environmental Policy Act (NEPA) within two years from date of
Agreement. If the NEPA requirements have not been completed
within two years, the Agreement may be terminated, at no cost
to the Company or Government, or an extension of required
schedules may be negotiated at the discretion of the Company
or Government. The Seller shall support the DOE in completion
of the NEPA requirement.
6. Any news release, public announcement, advertisement or
publicity proposed to be released by either party concerning
the existence of this Agreement, its terms or conditions or
the activities of either party in connection with the
resulting Agreement shall be subject to the approval of both
parties prior to release.
The parties agree that any entity having a prime contract with the DOE
awarded pursuant to Federal Acquisition Regulations (FAR) Subpart 17.6
and Department of Energy Acquisition Regulation (DEAR) Subpart 917.60
(collectively hereinafter called "Contractor") may place orders under
this Agreement and receive the appropriate discounted prices.
Each Contractor shall place its own orders under this Agreement and shall
be direct-billed accordingly. Contractors' may jointly place orders, or
a series of individual orders, to secure the most favorable price. The
Company, Contractor, and DOE reserve the right to assign raw waste to the
appropriate category and resulting treatment Agreement and reserves the
right to order treatment under the most favorable price.
BASIC Agreement 1GB-99446V
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ARTICLE I - DEFINITIONS
_______________________
The following special definitions are provided for this Agreement:
Agreement Administrator - The person with the authority to enter into
Agreements who is assigned as responsible for this Agreement as a whole
and who is specified in Article VII - Administration.
Order Administrator - The person with the authority to enter into
Agreements who is assigned as responsible for the specific Order issued
under this Agreement and who is specified in the Order.
Disposal Facility - The Department of Energy disposal facility under
contract at the time of disposal.
Any reference to Lockheed Xxxxxx Energy Systems, Inc., shall be
interpreted as Xxxxxxx Xxxxxx Company, LLC., in any document made a part
of this Agreement.
ARTICLE II - SCOPE OF WORK
__________________________
All orders placed hereunder shall reference the number of this BA (1GS-
99446V). The term of this BA is five years from the date this Agreement
is signed by the Agreement Administrator. The Company has the option of
extending this Agreement annually, after the initial term has expired,
based on the Company's analysis of the Seller's performance and
cost/pricing history.
The Seller agrees to treat mixed waste in quantities described herein as
any Contractor may order during the term of this Agreement. The Seller's
obligation to each Contractor shall become effective upon acceptance of
particular orders issued under this Agreement. The Agreement
Administrator shall be furnished a copy of each order placed under this
Agreement. In the event the Seller rejects an order, for any reason, the
Agreement Administrator shall be notified in writing within five days of
such rejection by the Seller stating the reason for rejection. Three
rejections of orders by the Seller, for any reason other than non-
conforming materials, shall be sufficient grounds for termination of this
Agreement. The Company, Contractors, and DOE reserve the right to
classify raw waste by category and to assign the treatment of raw waste
among the categories covered by the Statement of Work dated December 8,
1997 and made a part hereof.
ARTICLE III - DELIVERY OR PERFORMANCE
_____________________________________
(a) Delivery or performance shall be made only as authorized by orders
issued in accordance with the Ordering Provisions contained in Attachment
C. The Seller shall furnish to the Company or the Contractor, when and
if ordered, the supplies or services specified in the order.
(b) There is no limit on the number of orders that may be issued.
(c) Any order issued during the effective period of this Agreement and
not completed within that period shall be completed by the Seller within
the time specified in the order. The Agreement shall govern the Seller's and
Contractors rights and obligations with respect to that order to the same
extent as if the order were completed during the Agreement's effective period.
BASIC Agreement 1GB-99446V
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(d) Disposal of treated waste shall be under the existing DOE contract
for waste disposal in effect at the
time of disposal. The DOE contract will govern demurrage and other
administrative matters.
(e) The Seller is not obligated to accept any individual order less than
6,000kg of mass weight of raw waste.
ARTICLE IV - FUNDING
____________________
Funding will only be authorized under individual orders issued under this
Agreement. There shall be no funding provided in the Basic Agreement.
The level of performance requested will depend entirely upon requirements
of the Company and the DOE affiliates for the period of performance
covered by-the Agreement.
ARTICLE V - FIRST ARTICLE TESTING
_________________________________
First Article Testing will be authorized to commence only as a part of
the first order issued under this Agreement and shall be at the same
price per kg as the production quantities to be treated in the first
order. Treatment of production quantities may not proceed until written
authorization is granted by the Company, DOE or Contractor based upon
completion of a successful First Article Test.
(a) The first article is (tbd by vendor requirements) (kg) of each
treatment category which shall be tested in accordance with the
provisions contained or referenced in this Agreement. At least 10
calendar days prior to the beginning of first article approval tests, the
Seller shall furnish written notice to the Company or Contractor of the
time and location of the testing so that the Company or Contractor may
witness such testing if it so elects.
(b) Within 116 weeks from the date of this Agreement, the first article
approval test report shall be forwarded to the Agreement Administrator
or his designee, marked "FIRST ARTICLE: Basic Agreement No. 1GB-99446V,
Order No.______." The Company or the Contractor shall, by written
notice to the Seller within 20 calendar days after receipt of such test
report, approve, conditionally approve, or disapprove such first article.
The notice of approval or conditional approval shall not relieve the
Seller from complying with all requirements of the specifications and all
other provisions of this Agreement. A notice of conditional approval
shall state any further action required of the Seller. A notice of
disapproval shall cite reasons therefor.
(c) If the first article is disapproved by the Company or the
Contractor, the Seller may be required, at the option of the Company or
the Contractor, to repeat any or all of the first article approval tests.
After each notification by the Company or the Contractor of the
requirement for additional tests, the Seller shall at no additional cost
to the Company or the Contractor make any necessary changes,
modifications, or repairs required for another first article test.
Thereafter, the Seller shall perform the required additional approval
tests and deliver another report to the Company or the Contractor under
the terms and conditions and within the time specified by the Company or
the Contractor. The Company or the Contractor shall take action on this
report within the time limit specified in (b) above. All costs related
to additional approval tests shall be borne by the Seller.
(d) If the Seller fails to deliver any first article approval test
report within the time or times specified, or if the Company or the
Contractor disapproves any first article, the Seller shall be deemed to
have failed to make
BASIC Agreement 1GB-99446V
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delivery within the meaning of the "Termination" clause of this
Agreement, and this Agreement shall be subject to termination.
(e) Where the approved first article is not consumed or destroyed in
testing, and unless otherwise provided in this Agreement, the first
article may be delivered as part of the Agreement quantity if it meets
all terms and conditions of the Agreement for acceptance.
(f) In the event the Company or the Contractor does not approve,
conditionally approve, or disapprove the first article within the time
specified in (b) or (c) above, the Company shall, upon timely written
request made by the Seller, make a determination of the delay occasioned
the Seller thereby, and shall equitably adjust the delivery or
performance dates, and any other contractual provision affected by such
delay, in accordance with the procedures provided in the "Changes"
clause.
(g) Until first article approval is granted, no costs for the first
article shall be allocable to this Agreement for the purpose of
termination settlements, if this Agreement is terminated for convenience.
(h) The first article test must be performed at the facilities in which
the treatment is to be performed under the Agreement. A certification
by the Seller to this effect must accompany each first article which is
offered.
ARTICLE VII - PAYMENT
_____________________
Payment terms - 85% of invoice total within 30 days of receipt of proper
invoice. Invoice will be submitted with certification that all treated
waste meets the applicable LDR treatment standards. The remaining 15%
will be paid within 30 days of acceptance of treated mixed waste at the
disposal facility as evidenced by Certificate of Disposal, Payment shall
be based on the quantity of waste treated, in kg, multiplied by the unit
price per kg per schedule contained in Attachment B. Adjustments to the
payment price will be in the following manner: The Seller shall include
on each invoice the calculation of the projected disposal volume, in
accordance with the disposal formula contained in Attachment B, and the
actual disposal volume. If the actual volume of the treated waste is
less than the projected volume of waste based on the disposal formula
contained in Attachment B, the Company will provide compensation at 50
percent of the calculated projected volume minus the actual treated waste
volume times $45.00 per cubic foot. If the actual treated waste volume
is greater that the calculated projected volume, the Company will
withhold compensation at 100 percent of the actual treated waste volume
minus the calculated projected volume times $45.00 per cubic foot. If
the volume of treated waste from treatment is equal to the calculated
projected volume, the disposal ratio will no affect compensation.
ARTICLE VII- FIXED PRICES
_________________________
The Company or Contractor shall be entitled to purchase services at the
fixed prices identified in Attachment B. The prices identified in
Attachment 8 are firm for the effective period of this Agreement,
described in Article II - Scope of Work.
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ARTICLE VIII - ADMINISTRATION
_____________________________
BA Procurement Administrator address is as follows:
Xxxxxxx Xxxxxx Company LLC
Attn: Xxxxxxx X. Xxxxxxx
K1001 MS 0000
Xxx 00
Xxx Xxxxx, Xxxxxxxxx 00000-0000
Telephone: (000) 000-0000
Fax: (000) 000-0000
Email: xxx@xxx.xxx
The work to be performed under this Agreement is subject to the
monitoring of the Agreement Administrator.
Notwithstanding any of the other provisions of this Agreement, the
Agreement Administrator shall be the only individual authorized to : (1)
waive any requirement of this Agreement or (2) modify any terms or
conditions of this Agreement. The Ordering Administrator shall be the
only individual authorized to modify any terms or conditions of the
Agreement only as they apply to a specific Order and waive any
requirement of the Agreement only as it applies to a specific Order.
The Order Administrator's name, address, and phone number shall appear
on each Order issued under this Agreement.
East Tennessee Materials and Energy Corporation
Attn: Xxxx Xxxxxx
000 Xxxxxxxxx Xxxxxx
Xxx Xxxxx, Xxxxxxxxx 00000
Telephone: 000-000-0000
Fax: 000-000-0000
ARTICLE IX - OTHER ITEMS
________________________
COMPLIANCE WITH LAWS
____________________
All permits, licenses, and government approvals of whatever nature
relating to the performance of the work, any part thereof, or any things
used in connection therewith, will be obtained by the Seller at its own
cost and expense, and the Seller will furnish copies of the same to the
Company upon request. Failure to obtain and maintain current all
permits, licenses, and government approvals of whatever nature relating
to the performance of the work shall be grounds for termination of the
Agreement at no cost to the Company or Government.
Seller will comply with all laws and ordinances and all pertinent lawful
orders, rules and regulations relating to the work, to any activities,
labor, equipment, vehicles, containers, facilities, of disposal areas
BASIC Agreement 1GB-99446V
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provided by Seller in connection with the work, and to the preservation
of the public health and safety and environment. Seller will indemnify
and hold harmless the Company, the DOE, and the Contractor against all
fines, penalties, assessments, damages, and other liabilities of whatever
nature arising out of or resulting from Seller's failure to comply as set
forth herein.
INDEMNIFICATION
_______________
Seller agrees to indemnify, save harmless and defend the Company,
the DOE, and the Contractor from and against any and all
liabilities, claims, penalties, forfeitures, suits and the costs
and expenses incident thereto (including costs of defense,
settlement and reasonable attorneys' fees), which it may hereafter
incur, become responsible for or pay out as a result of death or
bodily injuries to any person, destruction or damage to any
property, contamination of or adverse effects on the environment, or any
violation of governmental laws, regulations or orders.
Seller indemnifies and holds the Department of Energy (DOE), and Xxxxxxx
Xxxxxx Company LLC and the present and future officers, directors,
shareholders, employees and agents of these entities (hereinafter, these
entities and individuals shall be referred to as "indemnified parties")
and the Contractor, harmless from "any and all claims and liabilities"
arising from the Seller's (i) treatment, generation, and management of
waste, including any release or threat of release of the waste or
constituents thereof resulting from the Seller's management thereof; (ii)
any contamination of or adverse effects on the environment as a result
of the Seller's management of the waste; and/or (iii) Seller's breach of
the terms of this Agreement.
The phrase "any and all claims and liabilities" shall be understood
in its most comprehensive sense, which includes any and all claims,
losses, damages, fines, costs, reasonable attorney fees, or other
detriments, and, without limiting the foregoing, specifically
includes all statutory or common law claims brought against
indemnified parties, Seller, and/or Sellers Subcontractor(s),
including claims brought pursuant to sections 106, 107 or 113 of the
Comprehensive Environmental Response, Compensation and Liability
Act, or sections 7002 and 7003 of the Resource Conservation and
Recovery Act, and similar state and local environmental laws.
In connection with the foregoing, Seller specifically waives and
relinquishes all statutory or common law claims against the
indemnified parties that Seller may otherwise have in connection
with transfer to Seller of title and responsibility for the
material, including any claims arising under environmental laws,
claims for property damage or bodily injuries, including death.
Notice of Claim
_______________
With respect to any claim for indemnification, the indemnified party
(or parties) making such claim shall give written notice of the
claim within a reasonable period following the event or occurrence
and identify the basis of the indemnification asserted, and allow
Seller (including its employees, agents, insurers and counsel)
reasonable access to any of its employees, property and records for
the purpose of conducting an investigation of such claim and for the
purpose of obtaining statements, photographs, physical evidence and
chemical analyses and taking such other steps as may be necessary
to preserve evidence of the occurrence on which the claim is based.
BASIC Agreement 1GB-99446V
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Preservation of Rights Against Third Parties
____________________________________________
In the event any third party, including any government agency,
asserts any claim, demand or cause of action arising out of
the performance of this Agreement, Seller and the Company
agree to maintain their respective rights, as well as for
their mutual benefit, any rights that each may have resulting
from either (i) an action against, or (ii) a hold harmless or
indemnification Agreement with any transporter, disposal site
operator or any other party who may share liability.
Survival
________
The indemnity and waiver provisions in paragraph 2 shall
survive the expiration or termination of this Agreement.
TITLE TO WASTE
______________
Upon the Seller accepting and taking possession at the place(s)
designated in each release of raw waste awarded, title, risk of
loss, and all other incidents of ownership to the raw waste and
resulting treatment shall thereupon transfer from DOE and shall be
held by the Seller. All raw waste delivered under this Agreement
shall be as described in the individual order releases. The
Company nor the Contractor shall have no right to recovery of any
material encountered in the raw waste nor any credit for its
potential value. Recycle material becomes property of the Seller.
TRANSPORTATION
______________
The Seller must provide Certification of Insurance which meets the
requirements of the clause entitled Insurance as referenced below,
Certification documents shall be forwarded to the Agreement
Administrator within 30 day of Agreement date. The Company
requires trained drivers familiar with EPA, DOE and DOT procedures
with regard to shipment of low-level radioactive materials and
emergency spill procedures. The transporting vehicle will be
placarded by Seller's personnel in accordance with DOT regulations
found in 49 CFR 100-199 and transported in accordance with DOT and
other applicable regulations,
INSURANCE
_________
(a) Seller will be responsible for, and assumes all liability for,
loss or destruction, of or physical damage to, all vehicles,
equipment, and containers owned or leased by Seller or any
subcontractor and all personal property of employees of Seller
or of any subcontractor unless such loss or damage was caused
by the negligence of the Company or any of its employees or
agents.
(b) Seller will insure, or cause to be insured, each and every
xxxxxxx employed in the performance of the work, the
compensation provided for in and by each and every statute
applicable thereto with respect to Workers' Compensation and
Employers' liability, and will procure and maintain until
termination of this Agreement the following insurance in not
less than the following amounts with reputable and financially
responsible insurance companies:
1. Seller's public liability insurance properly
safeguarding Seller against liability for injuries
to persons, including injuries resulting in death
and damage to or destruction of property, in no
less than the following amounts: $500,000 for
injuries to one
BASIC Agreement 1GB-99446V
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person and $1,000,000 for injuries to two or more
persons in any one accident; and $500,000 for damage to
or destruction of property in any one accident.
2. Contractual liability insurance properly safeguarding
Seller against liability assumed by Seller for injuries
to persons including injuries resulting in death, in
amounts of not less than $500,000 for injuries to one
person and $1,000,000 for injuries to two or more
persons, in any one accident; and $500,000 for damage to
or destruction of property in any accident.
3. Automobile liability insurance properly
safeguarding Seller against liability for injuries
to persons, including injuries resulting in death
and damage to or destruction of property, arising
out of the ownership, maintenance or use of
automobiles in not less than the following amounts:
$500,000 for injuries to one person and $1,000,000
for injuries to two or more persons, in any one
accident; and $500,000 for damage to or destruction
of property in any one accident.
4. If any portion of the work is subcontracted,
Seller's protective liability insurance properly
safeguarding Seller against claims for injuries to
persons, including injuries resulting in death, and
damage to or destruction of property, in not less
than the following amounts: $500,000 for injuries
to one person and $1,000,000 for injuries to two or
more persons, in any one accident; and $500,000 for
damage to or destruction of property in any one
accident,
5. Before commencing work under this Agreement, the
Seller shall certify to the Company, in writing,
that the required insurance has been obtained. The
policies evidencing required insurance shall
contain an endorsement to the effect that any
cancellation or any material change adversely
affecting the Government's interest shall not be
effective: (1) for such period as the laws of the
State in which this Agreement is to be performed
prescribe, or (2) until 30 days after the insurer
or the Seller gives written notice to the Company,
whichever period is longer,
6. The Seller shall insert the substance of this
clause, including this paragraph (f), in
subcontracts under this Agreement that require work
on a Government installation and shall require
subcontractors to provide and maintain the
insurance required in paragraph (a-d) above. At
lease five (5) days before entry of each
subcontractor's personnel on the Government
installation, the Seller shall furnish (or ensure
that there has been furnished) to the Company a
current certificate of insurance, meeting the
requirements of paragraph (b) above, for each such
subcontractor.
BASIC Agreement 1GB-99446V
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SHIPPING DOCUMENTS
__________________
A shipping manifest will be completed by the Company or Contractor in
accordance with 49 CFR 100-199 and-49 CFR 761.202 -.218 and signed by the
transporter and facility operator upon receipt of material. The
owner/operator will mail the manifest original to the Company or
Contractor within 30 days after receipt of material. Manifest shall be
mailed to Xxxxxxx Xxxxxx Company, LLC, K1001 MS 7596, Xxx Xxxxx, XX.
00000-0000; Attention: Xxx Xxxxxxx.
FINES, PENALTIES AND ASSESSMENTS
________________________________
(a) If the Seller fails to perform the services within the time
specified in this Agreement or any order placed under this
Agreement, or any extension, the Seller shall pay to DOE or the
Company or the Contractor the amount of any fine or penalty imposed
on DOE or the Company or the Contractor for failing to have that
waste treated and disposed in accordance with the Site Treatment
Plan (STP).
(b) Additionally, if performance is so delayed, the Company may
terminate this Agreement in whole or in part under the Default clause in
this Agreement
(c) The Seller shall not be charged with for any fine or penalty imposed
when the delay in performance arises out of causes beyond the control and
without the fault or negligence of the Seller as defined in the Default
clause in this Agreement.
RIGHTS TO PROPOSAL DATA
_______________________
Except for technical data contained in page NONE of the Proposer's
proposal dated May 1, 1998, which is asserted by the Proposer as being
proprietary data, it is agreed that as a condition of the award of this
Agreement, and notwithstanding the provisions of any notice appearing on
the proposal, the Company and the Government shall have the right to use,
duplicate, and disclose and have others do so for any purpose whatsoever,
the technical data contained in the proposal upon which this Agreement
is based.
Key Personnel and Point of Contact
__________________________________
East Tennessee Materials and Energy Corporation
Xx. Xxxx Xxxxxx
000 Xxxxxxxxx Xxxxxx
Xxx Xxxxx, Xxxxxxxxx 00000
Phone: 000-000-0000
Fax: 000-000-0000
Labor Personnel and Work Rules
______________________________
Seller shall employ only competent and skilled personnel to perform the
Work and shall remove from the Work any Seller personnel determined to
be unfit or acting in violation of any provision of this Agreement.
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ARTICLE X - Agreements CONTENTS
_______________________________
The provisions of the following articles and documents are made a
part of this Agreement:
1. Exhibit 5 - Patent Indemnity
2. Exhibit 9 - Technical Data
3. General Terms & Conditions Fixed Price (FF10-97)
4. Attachment A - List of Eligible DOE Site, Contractors, or
Designated Affiliates
5. Attachment B - Pricing Proposal
6. Attachment C - Ordering Provisions
7. Statement of Work dated December 8, 1997
8. FAR clauses: 53.203-1 Gratuities
52.222-1 Notice to Government of Labor Disputes
52.222-3 Convict Labor
52.223-14 Toxic Chemical Release Reporting
52.223-7 Notice of Radioactive Materials
IN WITNESS WHEREOF, the parties hereto have executed this document
as of the day and year of the Xxxxxxx Xxxxxx representative's
signature.
EAST TENNESSEE MATERIALS AND XXXXXXX XXXXXX COMPANY, LLC.
ENERGY CORPORATION
Name /s/ Xxxx X. Hills Name /s/ Xxx X. Xxxxxxx
______________________ ____________________________
Title President Title Procurement Representative
_____________________ ___________________________
Date 6/23/98 Date 6/23/98
______________________ ____________________________
