EXHIBIT 10.30
CONTRACT NO. 2740A3
THIS AGREEMENT, Made as of this 23rd day of November, 1993, by and
between XIMAGE CORPORATION, a corporation organized and existing under the
laws of the State of California, hereinafter referred to as the Contractor,
and the COUNTY OF HENNEPIN, a political subdivision of the State of Minnesota,
hereinafter referred to as the County;
WITNESSETH, That the Contractor, in consideration of the agreements
hereinafter made on behalf of the County, agrees to sell, furnish, deliver,
install, and place into proper operation a COMPUTERIZED IMAGE DATABASE for
Hennepin County Sheriff Department, in the amount of Five Hundred Thirty-Six
Thousand Five Hundred Fifty-Four and 35/100 Dollars ($536,554.35), all in
accordance with the Specifications/Invitation to Bid (and the documents
attached thereto and listed therein) and the Proposal of the Contractor,
which documents are incorporated herein by reference and made a part of this
contract as though fully set forth herein.
NOW THEREFORE, It is mutually agreed that subject to and in accordance
with the provisions contained and incorporated herein, the County shall
purchase from said Contractor and the Contractor shall sell, furnish and
deliver to the County, all of the aforementioned items.
The said Contractor further agrees to furnish on a form provided by the
County a satisfactory performance bond at or before the signing of this
contract in the amount of $536,554.35, conditioned as required by law upon
the faithful performance of this agreement.
It is understood and agreed that the Contractor will provide the Edicon
printer set forth in its Proposal.
The Contractor agrees to carry full coverage of the insurance outlined
in the specifications.
IN WITNESS WHEREOF, The parties hereto have executed this agreement.
XIMAGE CORPORATION
By /s/ Xxxxxx X. XxXxx
---------------------------------
Its Vice President
And /s/ Xxxxxxx Xxxxxxxxxx
--------------------------------
Its Secretary
COUNTY OF HENNEPIN
By /s/ Xxxxx Xxxx Xxxxxxx
-------------------------------------
Vice-Chair of Its County Board
And /s/ Xxxxx X. Xxxxxx
-----------------------------------
County Administrator
ATTEST: /s/ Xxxxxx X. Xxxxxxx
--------------------------------
Deputy/Clerk of the County Board
Page 1 of 2 Pages
Upon proper execution, this agreement
will be legally valid and binding.
/s/ Le Xxx X. Xxxxxxx
----------------------------------
Assistant County Attorney
Date: 11-23-93
-----------------------------
Approved as to execution:
/s/ Le Xxx X. Xxxxxxx
----------------------------------
Assistant County Attorney
Date: 12-9-93
-----------------------------
-----------------------------
State of California
----------------------------)
)
County of Santa Xxxxx )
----------------------------)
On this 3 day of December, A.D. 1993, before me appeared Xxxxxx X.
XxXxx and Xxxxxxx Xxxxxxxxxx to me personally known, who, being each by me duly
sworn did say, that they are each respectively the vice president and the
Secretary of the XImage - the corporation named in the foregoing instrument,
and that the said instrument was signed and sealed in behalf of said
corporation by authority of its Board of Directors and said person(s)
acknowledged said instrument to be the free act and deed of said corporation.
/s/ Xxxxx X. Xxxxx
------------------------------
[SEAL] Notary Public
My commission expires: 9-17-97
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Page 2 of 2 Pages
VENDOR DECLARATION OF ELIGIBILITY
FOR EXEMPTION BASED ON WORKFORCE OF 20 OR FEWER EMPLOYEES
Under Hennepin County Board of Commissioners' Resolution 89-6-447, the County
may grant exemptions from Hennepin County Contract Compliance requirements to
firms that (1) submit Non-construction bids, proposals or negotiated contracts
(excluding human service provider contracts) for contracts over $50,000; and
(2) have 20 or fewer full-time employees at all times during the twelve (12)
months preceding said submission. Consideration for this exemption is based
on the number of full-time employees in the ENTIRE WORKFORCE OF THE PARENT
COMPANY AND ITS SUB-DIVISIONS. The approved exempt status is valid for the
life of the contract, contingent upon the company's workforce remaining at
20 or fewer employees during the period. Exemptions are approved by the
Hennepin County Department of Compliance and Diversity.
DECLARATION OF ELIGIBILITY
In accordance with the exemption requirements stated above, I
Xxxxxx X. XxXxx, as an officer of XImage Corporation
-------------------- ----------------------
(Name of Individual) (Name of Company/Firm)
(hereafter referred to the "Company") do hereby affirm that the entire
workforce of the Company, INCLUDING THE PARENT COMPANY AND ITS SUB-DIVISIONS,
has not exceeded 20 full-time employees at all times during the twelve (12)
months preceding submission of the bid, proposal or negotiated
non-construction contract, Contract No. 2740A3 (over $50,000), which this
document accompanies.
The Company understands that its exempt status will be valid for the
life of the contract, contingent upon its workforce remaining at 20 or fewer
full-time employees during the approval period. If the number of full time
employees increases to 21 or more employees at any time during said period,
the Company agrees to inform the Hennepin County Department of Compliance and
Diversity Director in writing within ten (10) calendar days of such change or
be subject to sanctions imposed by Hennepin County.
/s/ Xxxxxx X. XxXxx Vice President/CFO
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(Signature) (Title)
9/22/94
----------------------------------
(Date)
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FOR OFFICE USE ONLY
Hennepin County Approval:
Department of Compliance -------------------------------
and Diversity Director
Date:
-------------------------------
CC428 8/93
[LETTERHEAD]
October 25, 1993
Attn: Xx. Xxxxxxx Xxxxxxx ----------------
XImage Corporation Certified Mail-
0000 Xxxxx 0xx Xxxxxx Return Receipt
Xxx Xxxx XX 00000
AWARD OF CONTRACT
Contract No: 2740A3
For: Computerized Image Database for Hennepin County Sheriff
Award: $536,554.35
Period: 11/1/93 through 10/31/94
Buyer: Xxxxxxx X. Xxxxxxx - 000-000-0000
Your bid on the above contract has been accepted. Required documents must be
completed and returned to the Purchasing Division within 15 days from the
date of this letter.
( ) Have the enclosed copies of the CONTRACT signed by two AUTHORIZED
OFFICERS* and notarized.
(X) Have the enclosed PERFORMANCE BOND signed by two AUTHORIZED OFFICERS,*
have the ACKNOWLEDGMENT BY PRINCIPAL (corporate or individual) completed
and notarized, and have your bonding company execute the bond and
complete and notarize the ACKNOWLEDGMENT OF SURETY.
*If the power to sign official papers has been delegated to an individual
other than the company president, vice-president, secretary, or treasurer,
attach to the contract and/or bond a certified copy of your corporate
board's authorization for such person(s) to sign. THE BOND WILL NOT BE
APPROVED BY THE COUNTY WITHOUT THIS ATTACHMENT.
( ) Have the enclosed CERTIFICATE OF INSURANCE completed by your insurance
company or agent in accordance with the contract specifications. We
require an original signature by an authorized individual. If you have
any questions regarding insurance for this contract, contact the Risk
Management Division at 348-8694.
( ) HIGHWAY PROJECTS: Execute the enclosed documents as provided by Article
1306 of the specifications.
( ) CONSTRUCTION/REMODELING PROJECTS: Property Management will issue a
NOTICE TO PROCEED with the work.
( ) We will send you a copy of the executed contract which will serve as
authorization to commence performance.
( ) PURCHASE RELEASE(S) AND/OR NOTICE TO PROCEED will be issued by the
appropriate public entity.
( ) Please proceed under the terms of the specifications.
We look forward to doing business with your company. Contact the buyer if you
have any questions.
Sincerely,
/s/ Xxxxxxx X. Xxxxxx
--------------------------
Xxxxxxx X. Xxxxxx
Purchasing Manager
[LETTERHEAD]
September 15, 1994
Attn: Xxxxxxx Xxxxxxx
Ximage Corporation
0000 Xxxxx 0xx Xxxxxx
Xxx Xxxx XX 00000
CONTRACT EXTENSION INQUIRY
Contract No: 2740A3
For: Computerized Image Database for Hennepin County Sheriff
Department
Period: 11/1/94 through 10/31/95
Buyer: Xxxxxxx Xxxxxxx - 000-000-0000
The above-referenced contract will expire soon. Please indicate below whether
your firm would extend this contract, provide any required documents, and
return it by October 5, 1994. Once I have this information I will
determine whether to extend this contract, if you so agree, or to obtain new
bids.
( ) If this box is checked, contractors must submit Affirmative Action
Plans for contracts and contract extensions that exceed $50,000 (sample
plan enclosed).
*
( ) If this box is checked, contractors with approved plans must fill out
and submit the enclosed addendum.
Call me if you have any questions.
Sincerely, *firms with fewer than 20 employees
must complete the enclosed exemption.
/s/ Xxxxxxx X. Xxxxxxx
MC
Xxxxxxx X. Xxxxxxx
Senior Buyer
( ) Our firm is willing to extend the contract for:
(X) one (1) year.
( ) the period through .
------------------- ----------------
The price will:
(X) remain the same.
( ) decrease. A list of new prices is attached.
( ) increase (if allowed in the contract). Justification for the
increase is attached along with a list of new prices.
( ) Our firm will not extend this contract, but please keep our firm on the
bidders list for future solicitations.
Authorized
Signature /s/ Xxxxxx X. XxXxx Date 9/23/94
-------------------------------------- --------------------
Name (typed) Xxxxxx X. XxXxx Phone 000-0000
----------------------------------- -------------------
[LETTERHEAD]
September 28, 1994
Xxxxxx X. XxXxx
XImage Corporation
0000 X. 0xx Xx.
Xxx Xxxx XX 00000
CONTRACT EXTENSION
Contract No: 2740A4
For: Computerized Image Database for Hennepin County Sheriff
Dept.
Award: Renewal
Extension Period: 11/1/94 through 10/31/95
Buyer: Xxxxxxx X. Xxxxxxx
000-000-0000
The above-referenced contract has been extended for the period indicated:
(X) in accordance with your original bid received on 8/17/93 .
----------------
( ) in accordance with your new prices received on .
----------------
(X) Please proceed under the terms of the contract.
Required documents checked below must be completed and returned to the buyer
within 15 days from the date of this letter.
( ) Enclosed is the required PERFORMANCE BOND. Have it signed by an
AUTHORIZED OFFICER(S), have the ACKNOWLEDGMENT BY PRINCIPAL (corporate or
individual, as appropriate) completed and notarized, and HAVE YOUR BONDING
COMPANY execute the bond and complete and notarize the ACKNOWLEDGMENT OF
SURETY. Signatures of the corporation's officers are preferable. If the
power to sign has been delegated to others in the corporation, a current
certified copy of the corporate board's action authorizing them to sign
must be attached to the bond.
( ) Enclosed is the required CERTIFICATE OF INSURANCE. Have it completed by
your insurance company or agent in accordance with the contract
specifications regarding insurance. We require an original signature BY AN
AUTHORIZED INDIVIDUAL. If you have any questions regarding insurance for
this contract, contact Risk Management at 348-4674.
We look forward to continuing business with your company. Contact the buyer
if you have any questions about this extended contract.
Sincerely,
/s/ Xxxxxxx X. Xxxxxx
---------------------------
Xxxxxxx X. Xxxxxx
Purchasing Manager
XImage Corporation
Proposal
TABLE OF CONTENTS
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17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
TABLE OF CONTENTS
-----------------
1. COVER LETTER AND PROPOSAL
2. TABLE OF CONTENTS
3. FORCEFIELD SYSTEM FUNCTIONAL DESCRIPTION
-> Why Choose XImage?
-> Our Approach to Imaging
4. HENNEPIN RFP RESPONSE (SECTIONS 3-13)
3 Terms and Conditions 7
4 General Requirements 18
5 System Functions 23
6 Mechanical and Electrical Requirements 45
7 Hardware Specifications 48
8 Software Specifications 81
9 Network 99
10 Security 102
11 Support/Warranty/Maintenance 104
12 Training 109
13 Future Plan Statement 113
5. HENNEPIN APPENDICES
APPENDIX A Current Installations
B CAL-PHOTO Requirements
C General Hardware Configuration
D Recommended System Pricing Sheets
E Optional Items & Upgrades
F Documentation Listing Sheet
G Quality Rating Scale
6. XIMAGE APPENDICES
-> Installation Schedule
-> Customer References
-> Recent Bid Awards
-> XImage System Installation Team
7. AGREEMENTS
-> Software Maintenance Agreement
-> Hardware Maintenance Agreement
-> Installation Agreement
-> License Agreement
8. TECHNICAL PRODUCT INFORMATION
9. FORCEFIELD SAMPLE ENTRY SCREENS
10. FORCEFIELD PRINT SAMPLES
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17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
FORCEFIELD SYSTEM
FUNCTIONAL DESCRIPTION
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17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
WHY CHOOSE XIMAGE?
The ForceField Computerized Image Database Management System is an
integrated imaging solution of sophisticated hardware and software components
specifically designed to accommodate the capture, storage, and retrieval of
high-quality images in large databases. Designed exclusively for law
enforcement and jail management, the modular design of the ForceField system
allows XImage to customize the hardware and software to meet the specific
needs of each user. The key characteristics of this product are MULTI-USER
CAPABILITY, HIGH CAPACITY DATABASE FACILITIES, AND EASE OF OPERATION.
ADDITIONALLY, THE SYSTEM PROVIDES THE FOLLOWING:
- Full compliance with the California Law Enforcement Electronic
Photographic Imaging System Standards (Cal Photo)
- Full backup capability concurrent with system operation
- Multiple layers of independent security
- Turnkey installation
- Audit trails
- Management reports
- Inter-system networking capability
- True multi-tasking operating system
- Multiple simultaneous database update & retrieval
- Ease of expansion, coupled with capability for growth
- Support facility available 24-hours/day -- 7 days/week
- Capability to enter information on scars, marks, and tattoos
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17 August 1993 4 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
OUR APPROACH TO IMAGING
XImage Corporation is a privately held California corporation. Our business
philosophy is to provide high performance imaging systems exclusively for law
enforcement agencies. Providing these systems since 1987, XImage has over 20
years of combined system operation. The ForceField system is currently
operational at 25 sites, 24 hours a day, 365 days a year. It is responsible
for over 500,000 bookings per year, or over 1,300 per day. During this time
we have compiled an impressive "Who's Who of Law Enforcement Agencies"
worldwide.
In addition to our many installations within the United States, we also have
installations in progress in Montreal, Canada as well as the Country of
Kuwait. The system in Kuwait will be able to store and retrieve 2 million
images.
In installations where there is a need for more than one display terminal,
multiple ImageStations will be networked to the ImageBank, providing access
to data and images from all locations. We also have the ability to direct
printing to other printers on the network. This important enhancement allows
agencies to have much more flexibility with their printer configurations,
while at the same time decreases hardware and maintenance costs. This feature
is a ForceField exclusive.
One of the strengths of the ForceField system is its powerful software that
incorporates the latest in image processing technology and ease of use
features. The ForceField software consists of three major components - the
database management system, the image management system, and the user
interface system.
The database structure and access software were designed to address two major
issues: retrieval speed and multi-user support. The database structure was
specifically designed for efficient organization of data, enabling rapid
search and retrieval. The image management software controlled by the
ImageBank, interacts with the optical or magnetic disks to store and retrieve
images.
Since speed is a necessity in the use of the system, each ImageStation is
configured with processing capabilities to provide rapid response time to the
user allowing the ImageBank to efficiently manage the database. The
ImageStation's processing facility is used for the screen interface, printer
control, image review and compression.
One of the key objectives in the design of the ForceField system was that the
system be user friendly. All functions are menu-driven and incorporate both
pull-down and pop-up windows. In addition, the single monitor non-interlaced
screen produces a "flicker-free" display which reduces operator fatigue and
eye strain. Furthermore, operation of the system is accomplished through
either keyboard commands or the use of an optical mouse. This enables people
who are unfamiliar with computers to find themselves at ease with a "point
and click" method of operation.
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17 August 1993 5 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
XImage Corporation stands behind their systems with a comprehensive program
for system support and maintenance. We believe our commitment begins prior to
system installation. We provide a thorough system specification session where
the agency will be able to customize screen layouts and print formats. XImage
Corporation takes special pride in our quality print formats. Please take the
time to view examples of our work in Section J of this proposal and compare
them to the competition. We can handle any of the special print format needs
of Hennepin County.
Before final acceptance of the system, XImage will train all users in the
operation of their new ForceField system. Our job is not done until all
personnel are fully trained in system function and operation.
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17 August 1993 6 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
HENNEPIN RFP RESPONSE
(SECTIONS 3-13)
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17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
COMPUTERIZED IMAGE DATABASE
3 TERMS AND CONDITIONS
*******************************************************************************
The following information within this section has been reviewed and
understood. Except as noted, XImage Corporation is in full compliance with
the following terms and conditions set by Hennepin County. Please refer to
the individual sections for applicable exceptions.
*******************************************************************************
3.1 COMPLETION OF PRICING SHEETS: THE BIDDER SHALL COMPLETE ALL
PRICING SHEETS IN ACCORDANCE WITH WRITTEN INSTRUCTIONS ON EACH
SECTION.
3.2 BIDDERS CONFERENCE AND CONTACT PERSONS:
FOR THE PURPOSE OF CLARIFYING TERMS, CONDITIONS OR REQUIREMENTS OF
THESE SPECIFICATIONS, A PRE-BID CONFERENCE WILL BE HELD. IT IS THE
BIDDER'S RESPONSIBILITY TO SECURE AND THOROUGHLY REVIEW ALL ASPECTS OF
THE BIDDING DOCUMENT PRIOR TO THE CONFERENCE. BIDDERS' REQUESTS FOR
CLARIFICATION OR INTERPRETATION OF THE BIDDING DOCUMENTS SHALL BE MADE
IN WRITING AND RECEIVED BY THE COUNTY NO LATER THAN EIGHT CALENDAR
DAYS PRIOR TO THE CONFERENCE. LETTERS SHALL STATE CLEARLY AND IN
DETAIL THE BASIS FOR SUCH REQUESTS AND SHALL BE SENT BY CERTIFIED OR
REGISTERED MAIL OR PERSONALLY DELIVERED TO:
MR. XXXX XXXXXXX (PURCHASING CONTACT)
HENNEPIN COUNTY PURCHASING DEPARTMENT
X0000 XXXXXXXX XXXXXX XXXXXXXXXX XXXXXX
XXXXXXXXXXX, XXXXXXXXX 00000-0000
WITH A COPY TO:
LT. XXXXXX LOOSE (PROJECT CONTACT)
HENNEPIN COUNTY SHERIFF'S DEPARTMENT
350 SOUTH 5TH STREET, COURTHOUSE ROOM 36
XXXXXXXXXXX, XXXXXXXXX 00000
A BIDDER'S CONFERENCE WILL BE HELD. REFER TO THE COVER SHEET FOR
SPECIFIC DATE, TIME AND LOCATION. NO SUBSTITUTE DATE WILL BE ALLOWED.
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17 August 1993 7 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.3 REVISIONS: IF IT SHOULD BE FOUND NECESSARY TO REVISE ANY PART OF
THESE SPECIFICATIONS, A WRITTEN ADDENDUM WILL BE PREPARED AND SENT TO
ALL BIDDERS WHO RECEIVED THE ORIGINAL BID DOCUMENT.
3.4 ERRORS OR OMISSIONS: THE BIDDER WILL NOT BE ALLOWED TO TAKE
ADVANTAGE OF ERRORS OR OMISSIONS IN THE SPECIFICATIONS. WHERE ERRORS
OR OMISSIONS APPEAR IN THE SPECIFICATIONS, THE BIDDER WILL PROMPTLY
NOTIFY PERSONS NAMED IN THE CONTACT PERSONS SECTION, OF SUCH ERROR OR
OMISSION NO LATER THAN SEVEN DAYS PRIOR TO BID OPENING DATE.
3.5 CONTRACT PERIOD: THE CONTRACT PERIOD SHALL COMMENCE ON THE DAY
FOLLOWING THE DATE OF THE COUNTY ATTORNEY'S APPROVAL OF CONTRACTOR'S
CONTRACT EXECUTION AND TERMINATE TWELVE (12) MONTHS THEREAFTER. AN
IMPORTANT PURPOSE OF THE CONTRACT PERIOD IS TO ESTABLISH A TIME PERIOD
DURING WHICH THE SOFTWARE AND HARDWARE PROPOSED IN THE BID, SOFTWARE
SUPPORT/CONSULTING, HARDWARE MAINTENANCE, WARRANTY, UPGRADES AND
FEATURES TO ANY SUCH SOFTWARE OR ADDITIONAL HARDWARE AS IS
CONTEMPLATED IN THE SPECIFICATIONS OF THE TYPE AND MODELS PROPOSED MAY
BE ORDERED IN ACCORDANCE WITH THESE SPECIFICATIONS, AND AT THE PRICES
QUOTED ON THE BID PROPOSAL FORM, EXCEPT INSOFAR AS PRICES MAY BE
INCREASED OR DECREASED AS ALLOWED IN THESE SPECIFICATIONS AS DESCRIBED
IN THE "PRICE CHANGES" SECTION 3.8.
THE CONTRACT PERIOD MAY BE EXTENDED FOR UP TO SIX (6) ADDITIONAL
TWELVE (12) MONTH PERIODS WITH THE CONSENT OF BOTH THE COUNTY AND THE
CONTRACTOR DURING WHICH TIME ADDITIONAL HARDWARE AND SOFTWARE OF THE
TYPE AND MODELS PROPOSED, UPGRADES AND FEATURES MAY BE ORDERED. IF
THE COUNTY DESIRES TO SO EXTEND, THE PURCHASING MANAGER WILL SO
ADVISE THE CONTRACTOR PRIOR TO EXPIRATION OF THE CONTRACT OR
RELEVANT EXTENSION PERIOD. IF EXTENDED, THE ORIGINAL TERMS AND
CONDITIONS, EXCEPT THE TIME AND PRICES (EXCEPT INSOFAR AS SUCH PRICES
MAY BE CHANGED AS ALLOWED IN THE SPECIFICATIONS) SHALL REMAIN IN
EFFECT. MAINTENANCE CONTRACTS ARE SEPARATE AND WILL BE HANDLED AS
DESCRIBED IN SECTION 11 OF THIS DOCUMENT.
3.6 FUTURE CONTINUITY: FOR THE PURPOSES OF OBTAINING THE BIDDERS BEST
BID QUOTATIONS, AND ASSURING THAT THE CONTRACTOR WILL ASSIST IN THE
SYSTEM'S FUTURE COMPLETENESS AND CONTINUITY AS WELL AS INFORM THE
BIDDER COMMUNITY OF THE COUNTY'S FUTURE NEEDS, IT IS ADVISED THAT THE
COUNTY ANTICIPATES ADDITION OF PHOTO IMAGE APPLICATIONS AND
WORKSTATIONS WITHIN THE COUNTY SHERIFF'S DEPARTMENT. THE BIDDER IS
FURTHER ADVISED THAT OTHER COUNTY DEPARTMENTS AND LAW ENFORCEMENT
AGENCIES WITHIN MINNESOTA MAY BE ADDED TO THE SYSTEM FOR CONTINUED
ACCESS TO SYSTEM RECORDS AND STORAGE OF
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17 August 1993 8 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3. TERMS AND CONDITIONS
3.6 FUTURE CONTINUITY: (CONTINUED)
THEIR OWN RECORDS. THE BIDDER SHALL CLEARLY INDICATE THAT BIDS
SUBMITTED AND PRICES QUOTED ARE EXTENDED TO THESE ADDITIONAL USERS,
SHOULD THEY JOIN THE SYSTEM.
ANY COSTS FOR THE PURCHASE OF HARDWARE OR SOFTWARE, WARRANTY,
MAINTENANCE FOR ADDITIONAL USERS WILL BE THE RESPONSIBILITY OF THE
USER AND WILL REQUIRE AN AGREEMENT BETWEEN THE USER AND THE
CONTRACTOR, FOLLOWING WRITTEN AGREEMENT AND NOTICE FROM THE COUNTY
AND THE USER. THE COUNTY OR OTHER LAW ENFORCEMENT AGENCIES WITHIN
MINNESOTA WILL IN NO MANNER BE REQUIRED TO ORDER OR PURCHASE ANY OR
ALL OF THE AFORESAID ADDITIONAL ITEMS NOR SHALL IT IN ANY MANNER BE
LIABLE FOR NOT SO ORDERING OR PURCHASING.
3.7 CONTRACT INCREASES, DECREASES AND DELETES: THE COUNTY MAY DESIRE
TO INCREASE, DECREASE OR DELETE THE QUANTITIY OF ANY BID ITEM OR
PURCHASE ANY DELETED OR OPTIONAL ITEM AT A FUTURE DATE. SUCH
CHANGES SHALL IN NO WAY INVALIDATE THE CONTRACT. THE APPROXIMATE
QUANTITIES OF INITIAL HARDWARE TO BE PURCHASED UNDER THIS
PROCUREMENT ARE SHOWN IN THE HARDWARE SECTION OF THIS DOCUMENT.
FOR THE PURPOSE OF QUOTING PRICES, A BID "ITEM" SUCH AS A
WORKSTATION INCLUDES BOTH HARDWARE AND SOFTWARE. THE COUNTY WILL
NOT, FOR EXAMPLE, ELECT TO PURCHASE ONLY THE SOFTWARE PORTION OF A
BID. THE COUNTY MAY ELECT TO PURCHASE MORE OR LESS OF AN "ITEM"
SUCH AS WORKSTATIONS WITH SOFTWARE OR PRINTERS.
FURTHER, PAYMENT FOR PURCHASES NOT IN THE INITIAL PURCHASE OF
ADDTIONAL HARDWARE, SOFTWARE, SERVICES, SOFTWARE SUPPORT AND
CONSULTING, UPGRADES, FEATURES, EXTENDED WARRANTY OR MAINTENANCE
SHALL BE MADE WITHIN THIRTY DAYS AFTER RECEIPT OF INVOICE OR
ACCEPTANCE OF ANY SUCH ITEM, WHICHEVER IS LATER.
3.8 PRICE CHANGES: THE ORIGINAL BID PRICES SHALL REMAIN IN EFFECT FOR
A PERIOD OF TWELVE (12) MONTHS. THEREAFTER PRICE CHANGES SHALL BE
ALLOWED ONLY IN ACCORDANCE WITH THIS SECTION. IF THE CONTRACT IS
EXTENDED, (NOTE: THE BID PRICE IS THEN HELD FIRM FOR AN ADDITIONIAL
TWELVE (12) MONTHS, AFTER WHICH TIME, THE PRICE MAY BE ADJUSTED
AGAIN FOLLOWING THE SAME PROCEDURE AND THEREAFTER THROUGHOUT THE
CONTRACT PERIOD.) PRICE INCREASES SHALL BE LIMITED TO THE LESSER
OF THE FOLLOWING:
1. SEVEN PERCENT (7%) PER EACH RELEVANT TWELVE (12) MONTH PERIOD;
OR
2. THE PERCENTAGE CHANGE - AS APPLIED TO THE RELEVANT TWELVE
MONTH PERIOD - IN THE "IMPLICIT PRICE DEFLATOR FOR GOVERNMENT
PURCHASES OF GOODS AND SERVICES BY TYPE" FOR DURABLE GOODS
AND/OR
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17 August 1993 9 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.8 PRICE CHANGES: (CONTINUED)
SERVICES AS PUBLISHED IN THE SURVEY OF CURRENT BUSINESS BY THE
UNITED STATES DEPARTMENT OF COMMERCE/BUREAU OF ECONOMIC
ANALYSIS, AS ESTABLISHED BY COMPUTING THE DIFFERENCE BETWEEN
THE INDEX VALUE OF THE QUARTER NEAREST TO THE LAST MONTH OF
THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE
RELEVANT TWELVE (12) MONTH PERIOD.
THE COUNTY SHALL RECEIVE AT LEAST THIRTY (30) DAYS WRITTEN NOTICE,
PRIOR TO THE END OF THE CURRENT CONTRACT, A NEW PRICE LIST FOR
CONTRACT EXTENSION. ADDITIONALLY, EACH ITEM AVAILABLE FROM THE
SUCCESSFUL CONTRACTOR SHALL BE INCLUDED ON ANY NOTIFICATION
REGARDLESS OF WHETHER OR NOT THERE IS ANY PRICE CHANGE FOR ANY SUCH
ITEM.
NOTHING IN THE ABOVE IS TO BE CONSTRUED AS LIMITING THE BIDDER FROM
CHARGING A LESSER PRICE THAN THE CURRENT BID PRICE AT ANY TIME
AFTER AWARD.
IN THE EVENT THE NEW PRICE FOR A GIVEN ITEM IS CONSIDERED BY THE
COUNTY TO BE EXCESSIVE, THE COUNTY AT ITS OPTION MAY REBID OR
PURCHASE FROM EXISTING CONTRACTS FOR THE SAME ITEM.
3.9 LIQUIDATED DAMAGES, DELAYS AND EXTENSIONS OF TIME:
TIME BEING AN ESSENTIAL ELEMENT OF THE CONTRACT HEREUNDER IT IS
HEREBY AGREED THAT THE COUNTY WILL BE ENTITLED TO DAMAGES FOR
FAILURE ON THE PART OF THE CONTRACTOR TO COMPLETE ITS OBLIGATIONS
WITHIN THE DATE(S) OR TIME(S) SPECIFIED IN THE SPECIFICATIONS IF
THE COUNTY DETERMINES THAT AN EXTENSION IS NOT JUSTIFIED; AND WHERE
UNDER THE CONTRACT AN ADDITIONAL TIME IS ALLOWED FOR THE
PERFORMANCE OR COMPLETION OF ANY WORK OR OBLIGATION, THE NEW TIME
LIMIT FIXES BY SUCH EXTENSION SHALL ALSO BE OF THE ESSENCE OF THE
CONTRACT. IN VIEW OF THE IMPRACTICALITY AND EXTREME DIFFICULTY OF
FIXING AND ASCERTAINING THE ACTUAL DAMAGES THE COUNTY WOULD SUSTAIN
IN SUCH EVENT, THE COUNTY SHALL BE ENTITLED TO $100 PER DAY FOR
EACH AND EVERY CALENDAR DAY BEYOND THE DATE(S) OR TIME(S)
STIPULATED IN THESE SPECIFICATIONS FOR ANY DELIVERY, INSTALLATION,
TURNOVER, UPGRADE/RUN, TRAINING, OR ANY OTHER ACT OR PERFORMANCE
REQUIRED OF CONTRACTOR. (FOR WARRANTY AND MAINTENANCE CALL
RESPONSE DELAYS FOR CRITICAL COMPONENTS, DEFINED AS ALL COMPONENTS
LISTED IN THE HARDWARE SECTION UNDER FILE SERVER AND THE TAPE
BACKUP UNIT, THE SUM SHALL BE $50 PER HOUR. REFER ALSO TO ITEM
11.5) THE AFORESAID SPECIFIED AMOUNT(S) SHALL NOT BE CONSTRUED AS
A PENALTY BUT AS LIQUIDATED DAMAGES FOR ANY SUCH FAILURE ON THE
PART OF THE CONTRACTOR. IN ANY SUIT INVOLVING ASSESSMENT OR
RECOVERY OF LIQUIDATED DAMAGES, THE REASONABLENESS OF THE DAILY OR
HOURLY CHARGES SHALL BE PRESUMED, AND THE
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17 August 1993 10 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.9 LIQUIDATED DAMAGES, DELAYS AND EXTENSIONS OF TIME:
AMOUNT ASSESSED, AS WELL AS THE CANCELLATION RIGHT REFERENCED IN
SECTION 3.10, WILL BE IN ADDITION TO EVERY OTHER RIGHT OR REMEDY
NOW OR HEREINAFTER ENFORCEABLE AT LAW, IN EQUITY, BY STATUTE, OR
UNDER THE CONTRACT. ANY SUCH CHARGE AGINST THE CONTRACTOR MAY BE
DEDUCTED FROM MONIES DUE OR COMING DUE TO CONTRACTOR. IF SUCH
MONIES ARE NOT SUFFICIENT TO COVER THE TOTAL AMOUNT ASSESSED,
CONTRACTOR, AFTER ITS RECEIPT OF BILLING THEREFORE FROM THE COUNTY,
SHALL PROMPTLY PAY THE COUNTY THE AMOUNT STATED IN SAID BILLING.
THE COUNTY MAY WAIVE IN WRITING ALL OR ANY PORTION OF THE
LIQUIDATED DAMAGE ASSESSMENT AFTER THE DATE SERVICES OR OBLIGATIONS
ARE COMPLETED BY THE CONTRACTOR AND ACCEPTED BY THE COUNTY.
PERMITTING THE CONTRACTOR TO CONTINUE AND COMPLETE THE SERVICES OR
OBLIGATIONS OR ANY PART OF THEM AFTER THE STIPULATED TIMES
THEREFORE SHALL NOT IN ANY WAY OPERATE AS A WAIVER ON THE PART OF
THE COUNTY OF ITS RIGHTS HEREUNDER. NO ACT BY THE COUNTY IN
PURSUING OR EFFECTING ITS RIGHT HEREUNDER SHALL CONSTITUTE A
FORFEITURE OF THE COUNTY'S RIGHT TO RECOVER LIQUIDATED DAMAGES FROM
THE CONTRACTOR AND/OR ITS SURETY.
3.9.1 EXCEPTIONS: THE CONTRACTOR SHALL NOT BE CHARGED WITH
LIQUIDATED DAMAGES WHEN ANY SUCH DELAYS OR FAILURE ARE DUE
TO: ANY ACT OR NEGLECT OF THE COUNTY, OR BY ANY OF THE
COUNTY'S EMPLOYEES, WRITTEN OR MUTUALLY AGREED TO CHANGES IN
THE CONTRACT, LABOR DISPUTES, FIRE, UNUSUAL DELAY IN
TRANSPORTATION, ADVERSE WEATHER CONDITIONS NOT REASONABLY
ANTICIPATED, UNAVOIDABLE CASUALTIES, OR ANY OTHER CAUSES
BEYOND THE CONTRACTOR'S REASONABLE CONTROL AND WITHOUT FAULT
OR NEGLIGENCE OF THE CONTRACTOR. CONTRACT TIME OR
PERFORMANCE DATES OR TIMES MAY BE EXTENDED FOR SUCH
REASONABLE TIME AS THE COUNTY'S PURCHASING MANAGER MAY
DETERMINE. A CLAIM FOR EXTENSION SHALL NOT BE ALLOWED
UNLESS CONTRACTOR, NOT LATER THAN THE END OF THE FIRST
COUNTY BUSINESS DAY FOLLOWING THE DAY ON WHICH SAID CLAIM
FIRST AROSE, SHALL HAVE TELEPHONED AND INFORMED EITHER OF
THE FOLLOWING PERSONS ABOUT THE FULL DETAILS OF THE CAUSE(S)
NECESSITATING SUCH A CLAIM: LT. XXXXXX LOOSE
(612/348-9648), OR MR. XXXXXXX XXXXXXX AT (612/348-4469).
WITHIN SIX (6) CALENDAR DAYS FOLLOWING ANY SUCH PHONE CALL,
CONTRACTOR ALSO SHALL SEND TO EACH OF THE COUNTY'S ADDRESSES
REFERENCED IN SECTION 3.2 ABOVE A COMMUNICATION SPECIFYING
IN DETAIL THE CAUSE(S) OF THE DELAY.
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17 August 1993 11 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.9.2 NOT VALID EXCEPTIONS: THE CIRCUMSTANCES OR CONDITIONS WHICH
SHALL NOT BE CONSIDERED VALID REASONS FOR THE GRANTING OF TIME
EXTENSIONS INCLUDE BUT ARE NOT IN ANY MANNER WHATSOEVER LIMITED
TO THE FOLLOWING:
1. ANY PLEA BY THE CONTRACTOR THAT INSUFFICIENT TIME WAS
ALLOWED IN THE CONTRACT AWARDED.
2. DELAYS CAUSED BY CONDITIONS THAT COULD BE FORESEEN OR
ANTICIPATED PRIOR TO BIDDING.
3. UNREASONABLE DELAYS DUE TO SLOW DELIVERY OF MATERIAL FROM
THE SUPPLIER OR FABRICATOR RESULTING FROM LATE ORDERING,
UNRELIABLE SOURCE SELECTION, REASONS OF PRIORITY, FINANCIAL
CONSIDERATION, OR OTHER CAUSES WITHIN THE POWER OF THE
CONTRACTOR OR SUPPLIERS TO OVERCOME, WHEN THE MATERIAL IS
AVAILABLE IN WAREHOUSE STOCK AT ANY REALISTIC SOURCE.
4. DELAYS DUE TO THE CONTRACTOR'S FAILURE TO PROVIDE SUFFICIENT
FORCES TO MAINTAIN SATISFACTORY PROGRESS IN COMPLETING THE
CONTROLLED ITEMS OF WORK.
3.9.3 PERFORMANCE: FINAL ACCEPTANCE SHALL BE COMPLETED WITHIN ONE
HUNDRED EIGHTY (180) DAYS AFTER THE DATE SPECIFIED IN THE
NOTICE TO PROCEED. THE COUNTY'S PROJECT MANAGER WILL, AT NO
COST OR ANY OTHER LIABILITY TO THE COUNTY, HAVE THE RIGHT TO
DIRECT IN WRITING THAT THE CONTRACTOR DELAY THE ACTUAL
COMMENCEMENT OF THE WORK TO BE PERFORMED OR SUSPEND OR DELAY
WORK BEING PERFORMED IN THE EVENT ANY OF THE FOLLOWING OCCUR:
WRITTEN OR MUTUALLY AGREED TO CHANGES IN THE CONTRACT, LABOR
DISPUTES, FIRE, UNUSUAL DELAY IN TRANSPORTATION, ADVERSE
WEATHER CONDITIONS NOT REASONABLY ANTICIPATED, UNAVOIDABLE
CASUALTIES, OR ANY OTHER CAUSES BEYOND THE COUNTY'S REASONABLE
CONTROL. THE CONTRACTOR SHALL BE GRANTED AN EXTENSION OF THE
COMPLETION TIME EQUAL TO THE NUMBER OF WORKING DAYS DELAYED
DUE TO COMPLIANCE WITH THE DIRECTION TO DELAY OR SUSPEND.
3.10 RIGHT OF CONTRACT CANCELLATION: IF DURING SAID PERIOD THE CONTRACTOR
FAILS TO CURE SUCH DELAY OR FAILURE IN PERFORMANCE, THE PROVISIONS OF
THIS SECTION SHALL NOT PRECLUDE THE COUNTY FROM CANCELING OR
TERMINATING THE CONTRACT REGARDLESS OF ANY ACT OR EVENT BEYOND
CONTRACTOR'S REASONABLE CONTROL, AS AFORESAID, PROVIDED THAT THE
COUNTY SHALL HAVE GIVEN THE CONTRACTOR THIRTY (30) DAYS PRIOR WRITTEN
NOTICE OF THE COUNTY'S INTENTION TO SO CANCEL OR TERMINATE.
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17 August 1993 12 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.11 PERFORMANCE BONDING: A PERFORMANCE BOND SHALL BE REQUIRED. THE BOND
SHALL BE FOR THE AMOUNT OF THE ACCEPTED BID, AND IT SHALL BE
MAINTAINED THROUGH WRITTEN FINAL ACCEPTANCE OF THE SYSTEM.
3.12 DESIGNATED CONTRACTOR'S PROJECT MANAGER: CONTRACTOR SHALL DESIGNATE
FROM THE CONTRACTOR'S COMPANY A CONTRACTOR PROJECT MANAGER WHO SHALL
BE ACCOUNTABLE AND DIRECTLY ACCESSIBLE TO THE COUNTY REGARDING THE
PERFORMANCE, PROGRESS AND COMPLETION OF ALL PHASES OF WORK THROUGH
FINAL ACCEPTANCE AND WARRANTY PERIOD. SPECIFICALLY, THE CONTRACTOR'S
PROJECT MANAGER SHALL OVERSEE THE PROJECT ON BEHALF OF THE CONTRACTOR
FOR THE FOLLOWING PROJECT RESPONSIBILITIES: IMPLEMENTATION SCHEDULES,
THE QUALITY OF WORKMANSHIP IN INSTALLATION, THE PERFORMANCE AND
QUALITY OF ALL HARDWARE AND SOFTWARE, TRAINING, SERVICES AND MATERIALS
WITHIN THE SYSTEM, AND RECEIVING ON BEHALF OF THE CONTRACTOR WRITTEN
DIRECTIONS AND/OR INSTRUCTION FROM THE COUNTY'S PROJECT MANAGER.
3.13 SECURITY CLEARANCE: HENNEPIN COUNTY SHERIFF'S OFFICE SECURITY
CLEARANCE IS REQUIRED FOR ALL PERSONS ACCESSING SYSTEM DATA,
PERFORMING SYSTEM INSTALLATION AND/OR MAINTENANCE. NO PERSONAL
APPEARANCE WILL BE REQUIRED PROVIDED A PHOTO AND FINGERPRINTS CAN BE
OBTAINED VIA ANOTHER LAW ENFORCEMENT AGENCY.
3.14 TECHNICAL ASSISTANCE: THE CONTRACTOR SHALL PROVIDE NECESSARY
ENGINEERING OR FACTORY TECHNICAL ASSISTANCE REQUIRED BY THE COUNTY FOR
PROPER OPERATION OF THE CONTRACTOR'S HARDWARE AND SOFTWARE DURING THE
INSTALLATION, TRAINING, ACCEPTANCE, AND WARRANTY PERIODS SPECIFIED IN
THE DOCUMENT, ANY MAINTENANCE PERIODS, AND FUTURE PROJECTS CONTRACTED.
3.15 RESOLUTION OF QUESTIONS AND ISSUES: EXCEPT AS OTHERWISE PROVIDED IN
THIS DOCUMENT OR THE CONTRACT, THE COUNTY'S PROJECT MANAGER SHALL BE
RESPONSIBLE FOR DECIDING ALL QUESTIONS AND ISSUES WHICH ARISE WITH
RESPECT TO INTERPRETATION OF SYSTEM REQUIREMENTS AND DOCUMENTATION.
RESOLUTION OF SUCH QUESTIONS AND ISSUES SHALL BE FINAL AND SHALL BE
FURNISHED TO THE CONTRACTOR IN WRITING. THE CONTRACTOR SHALL PROCEED
WITH OF NON-AFFECTED TASKS PENDING THE PROJECT MANAGER'S DECISION.
3.16 PROJECT REPORTING: THE CONTRACTOR SHALL SUBMIT BIMONTHLY PROGRESS
REPORTS IN WRITING TO THE COUNTY PROJECT MANAGER ON THE STATUS AND
PROGRESS OF THE PROJECT. THE REPORTS SHALL INCLUDE THE FOLLOWING AS A
MINIMUM: WORK COMPLETED TO DATE, PROBLEMS ENCOUNTERED ALONG WITH
PROPOSED SOLUTIONS, WORK ESTIMATED TO BE ACCOMPLISHED DURING THE
COMING PERIOD, AND OTHER POINTS CONCERNING THE SCHEDULING OF THE
PROJECT. PROJECT IMPLEMENTATION COORDINATION MEETINGS SHALL BE
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17 August 1993 13 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.16 PROJECT REPORTING: (CONTINUED)
HELD, AS REQUESTED BY THE COUNTY PROJECT MANAGER, WITH THE
CONTRACTOR'S PROJECT MANAGER AND OTHER NECESSARY CONTRACTOR'S STAFF AS
IS DEEMED APPROPRIATE BY THE COUNTY.
3.17 SUBCONTRACTING: THE CONTRACTOR SHALL NOT ASSIGN, SUBLET, TRANSFER OR
PLEDGE THIS CONTRACT AND/OR THE SERVICES TO BE PERFORMED HEREUNDER,
WHETHER IN WHOLE OR IN PART, WITHOUT THE PRIOR WRITTEN CONSENT OF THE
COUNTY. THE CONTRACTOR SHALL BE FULLY RESPONSIBLE FOR THE ACTS,
OMISSIONS, AND FAILURES OF HIS/HER SUBCONTRACTORS TO PERFORM ITS
SERVICES IN ACCORDANCE WITH THIS CONTRACT. CONTRACTS BETWEEN THE
CONTRACTOR AND THE SUBCONTRACTOR SHALL BE IN ACCORDANCE WITH THE TERMS
AND CONDITIONS OF THIS CONTRACT. THE COUNTY SHALL ASSUME NO
CONTRACTUAL RELATIONSHIP WITH SUBCONTRACTORS.
3.18 RISK OF LOSS: THE COUNTY SHALL BE RELIEVED FROM ALL RISKS OF LOSS OR
DAMAGE TO THE EQUIPMENT AND SOFTWARE DURING PERIODS OF
TRANSPORTATION/SHIPPING AND INSURANCE, INSTALLATION, TESTING AND
TRAINING AND DURING THE ENTIRE TIME THE EQUIPMENT AND SOFTWARE ARE IN
THE POSSESSION OF THE COUNTY UNTIL FINAL ACCEPTANCE OF THE SYSTEM BY
THE COUNTY. AT SUCH TIME THE RISK OF LOSS OR DAMAGE TO SAID EQUIPMENT
AND SOFTWARE SHALL PASS TO THE COUNTY.
THE CONTRACTOR SHALL NOT BE RESPONSIBLE FOR DAMAGE TO THE EQUIPMENT
AND SOFTWARE OCCASIONED BY NEGLIGENCE OF THE COUNTY OR ITS EMPLOYEES
OR THEFT FROM COUNTY PREMISES.
3.19 DELETED PER HENNEPIN COUNTY ADDENDUM NO. 1 DATED 7/21/93.
3.20 DELIVERY AND INSTALLATION:
3.20.1 THE EQUIPMENT INCLUDED IN THESE SPECIFICATIONS (EXCEPT FOR
POWER, TELEPHONES, NETWORK, AND HEATING/COOLING) SHALL BE
COMPLETELY INSTALLED BY THE CONTRACTOR SO THAT A FULLY
OPERATIONAL SYSTEM IS PROVIDED. ALL INSTALLATION SERVICES,
LABOR, ENGINEERING AND SUPERVISION SHALL BE PROVIDED BY THE
CONTRACTOR AND/OR SUBCONTRACTOR.
3.20.2 ALL INSTALLATION PRACTICES SHALL BE IN ACCORDANCE WITH, BUT NOT
LIMITED TO, THE SPECIFICATIONS AND DRAWINGS AND SHALL BE
APPROVED IN ADVANCE BY THE COUNTY PRIOR TO BEGINNING WORK.
INSTALLATION SHALL BE PERFORMED IN ACCORDANCE WITH LOCAL
STANDARDS
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17 August 1993 14 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.20.2 (CONTINUED)
AND CODES. IN ADDITION, APPARATUS, LINES, AND EQUIPMENT
INSTALLATION INVOLVING TELEPHONE SYSTEMS SHALL CONFORM TO THE
APPLICABLE REQUIREMENTS OF THE LOCAL TELEPHONE COMPANY INCLUDING
AUDIO LEVELS IMPRESSED ON ANY TELEPHONE LINES.
3.20.3 THE INITIAL SYSTEM SHALL BE DELIVERED AND INSTALLED WITHIN 180
(ONE HUNDRED EIGHTY) DAYS OF NOTICE TO PROCEED. ALL SYSTEM
REQUIREMENTS IN THESE SPECIFICATIONS SHALL BE COMPLETED PRIOR
TO FINAL SYSTEM TESTING. SYSTEM TESTING FOR FINAL ACCEPTANCE
SHALL COMMENCE NO LATER THAT THE 180TH DAY, EXCEPT WHERE
EXTENSIONS OF TIME HAVE BEEN GRANTED PURSUANT TO THESE
SPECIFICATIONS.
SUBSEQUENT PURCHASES SHALL BE DELIVERED AND INSTALLED WITHIN 60
(SIXTY) DAYS OF PLACING ORDERS.
3.20.4 DELIVERIES SHALL BE MADE TO: HENNEPIN COUNTY SHERIFF'S
DEPARTMENT, ROOM 36 CITY HALL, 000 XXXXX 0XX XXXXXX, XXXXXXXXXXX,
XXXX. 00000. A 3 DAY NOTICE SHALL BE MADE TO THE COUNTY PROJECT
MANAGER OF THE DATES OF DELIVERY.
3.20.5 EQUIPMENT SHALL NOT BE DELIVERED TO THE COUNTY MORE THAN 30
DAYS BEFORE SCHEDULED INSTALLATION. THE JAIL DOES NOT HAVE
STORAGE SPACE FOR LARGE SHIPMENTS. STORAGE OF EQUIPMENT PRIOR TO
ACCEPTANCE OF DELIVERY (SITE LOCATION AND COSTS) SHALL BE THE
CONTRACTOR'S EXPENSE.
3.20.6 PRELIMINARY INSPECTION: ALL HARDWARE SHALL BE VISUALLY
INSPECTED BY THE COUNTY PROJECT MANAGER OR HIS/HER DESIGNEE'S
UPON RECEIPT TO DETERMINE OBVIOUS DAMAGE.
3.20.7 DESIGN/MANUFACTURE: ALL HARDWARE AND SOFTWARE SHALL BE NEW AND
THE MANUFACTURER'S LATEST DESIGN OF THE MODEL PRESENTLY IN
PRODUCTION. EQUIPMENT AND MATERIALS FURNISHED BY THE BIDDER
HAVING DEFECTS, CORROSION OR SCRATCHES WHICH TEND TO PRESENT AN
"OTHER THAN NEW" APPEARANCE OR WHICH DO NOT COMPLY WITH CONTRACT
SPECIFICATIONS SHALL BE PROMPTLY REPLACED OR SUCH DEFECTS
PROMPTLY CORRECTED BY THE BIDDER AT NO COST TO THE COUNTY.
IF UPON INITIAL INSPECTION OF THE HARDWARE SUPPLIED, MORE THAN
TEN PERCENT (10%) OF THE TOTAL QUANTITY OF ANY BID ITEM IS FOUND
TO BE DEFECTIVE AND/OR DAMAGED, THE COUNTY RESERVES
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17 August 1993 15 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.20.7 DESIGN/MANUFACTURE: (CONTINUED)
THE RIGHT TO REJECT THE ENTIRE SHIPMENT OF THE ITEM TO THE
CONTRACTOR AT THE CONTRACTOR'S SOLE EXPENSE.
NOTWITHSTANDING THE FOREGOING, THE COUNTY MAY REJECT ANY
COMPONENT OR ITEM IT DETERMINES TO BE DEFECTIVE. ALSO, THE COUNTY
SHALL NOT BE DEEMED TO HAVE ACCEPTED ANY COMPONENT OR ITEM OF
HARDWARE OR SOFTWARE UNTIL IT HAS MET THE COUNTY'S PERFORMANCE
TEST PURSUANT TO THESE SPECIFICATIONS, PROVIDED THAT THE COUNTY
MAY REVOKE ACCEPTANCE FOR ANY COMPONENT OR ITEM THE COUNTY
SUBSEQUENTLY DETERMINES TO BE DEFECTIVE AS SPECIFIED IN SECTIONS
11.15.
3.21 PAYMENT:
PAYMENTS TO THE CONTRACTOR FOR THE GOODS AND SERVICES HEREUNDER SHALL
BE MADE BASED ON SUCCESSFUL COMPLETION OF THE STATE OF
DEVELOPMENT/SERVICES SET FORTH IN THE FOLLOWING SCHEDULE. THE
CONTRACTOR SHALL INVOICE THE COUNTY AN AMOUNT EQUAL TO THE PERCENTAGE,
AS SET FORTH BELOW.
(1) SYSTEM DESIGN DOCUMENT 20%
A PAYMENT OF TWENTY PERCENT WILL BE PAID THIRTY DAYS AFTER THE
COMPLETION AND ACCEPTANCE OF THE SYSTEM DESIGN DOCUMENT OR UPON
RECEIPT OF AN APPROPRIATE INVOICE THEREFORE, WHICHEVER IS LATER.
SYSTEM DESIGN DOCUMENT INCLUDES, BUT IS NOT LIMITED TO, COMPLETED
IMPLEMENTATION PLAN, LOGICAL NETWORK DESIGN, DATABASE DESIGNS,
SCREEN/MENU DESIGNS, REPORT DESIGNS AND SECURITY PLAN.
(2) SYSTEM DELIVERY 40%
A PAYMENT OF FORTY PERCENT WILL BE MADE WITHIN THIRTY DAYS AFTER
EITHER DELIVERY OF ALL ITEMS OR THE RECEIPT OF AN APPROPRIATE
INVOICE THEREFORE, WHICHEVER IS LATER.
(3) COUNTY ACCEPTANCE OF SYSTEM FUNCTIONS 20%
AN ADDITIONAL TWENTY PERCENT WILL BE PAID WITHIN THIRTY DAYS
AFTER THE COMPLETION OF ACCEPTANCE OF SYSTEM FUNCTIONS ARE
ACCEPTED OR UPON RECEIPT OF AN APPROPRIATE INVOICE THEREFORE,
WHICHEVER IS LATER.
SYSTEM FUNCTION TESTS INCLUDE, BUT ARE NOT LIMITED TO, LOAD
TESTING AND DEMONSTRATING THE
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17 August 1993 16 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
3 TERMS AND CONDITIONS
3.21 PAYMENT: (CONTINUED)
ABILITY TO PERFORM ALL SPECIFIED FUNCTIONS AND PRODUCE IMAGES AND
PRINTED FORMS OF THE SAME QUALITY AS SUBMITTED WITH THE BID IN
THE INSTALLED ENVIRONMENT. THE COUNTY'S PROJECT MANAGER WILL SEND
WRITTEN NOTICE TO THE CONTRACTOR OF ACCEPTANCE OF SYSTEM
FUNCTIONS.
(4) FINAL ACCEPTANCE OF SYSTEM 20%
THE REMAINING TWENTY PERCENT WILL BE PAID WITHIN THIRTY DAYS
AFTER EITHER THE COUNTY'S ACCEPTANCE OF THE SYSTEM, OR THE
RECEIPT OF AN APPROPRIATE INVOICE, WHICHEVER IS LATER.
FINAL COUNTY ACCEPTANCE WILL BE DEPENDENT UPON THE SYSTEM
RESPONSE TEST THAT WILL BE CONDUCTED FOR A PERIOD OF 30 DAYS
COMMENCING THE DATE THE SYSTEM IS IN PRODUCTION. THE SYSTEM WILL
BE EVALUATED FOR EASE OF USE, ASSOCIATED DOCUMENTATION AND VENDOR
SUPPORT. THE SYSTEM SHALL PROVIDE 30 DAYS OF NORMAL ACTIVITY WITH
NO FAILURES. FINAL ACCEPTANCE WILL BE BASED UPON SATISFACTORY
PERFORMANCE IN THE PRODUCTION ENVIRONMENT. IN THE EVENT THE
SYSTEM FAILS TO PASS ANY OF THE ACCEPTANCE TESTS, THE CONTRACTOR
WILL HAVE 3 CALENDAR DAYS IMMEDIATELY THEREAFTER IN WHICH TO
CORRECT THE DEFECTS. IN THE EVENT THE DEFECTS ARE NOT CORRECTED,
THE COUNTY MAY ELECT TO CANCEL THIS AGREEMENT AND TAKE OTHER
ACTIONS AS MAY BE APPROPRIATE.
ALL TRAINING, OPERATIONAL AND EQUIPMENT MANUALS SHALL REFLECT THE
CURRENT SYSTEM AS INSTALLED AND BE FREE OF ERRORS BEFORE THIS
LAST PAYMENT WILL BE MADE.
ALL TRAINING REQUIREMENTS SHALL BE MET PRIOR TO FINAL ACCEPTANCE
OF THE SYSTEM.
UPON SUCCESSFUL COMPLETION OF EVERY ELEMENT OF THE ACCEPTANCE
TEST, THE COUNTY WILL PROVIDE A WRITTEN NOTICE OF FINAL
ACCEPTANCE OF THE SYSTEM.
*****************************************************************
Because of the size and complexity of the system proposed for
Hennepin County we request that Hennepin County allow for minor
disturbances within the system hardware and software. Our systems
have impressed our clients with an up time of over 99% on
average.
*****************************************************************
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17 August 1993 17 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
4 GENERAL REQUIREMENTS
4.1 MINIMUM BIDDER QUALIFICATIONS: THE BIDDER MUST HAVE ENGAGED IN
BUSINESS FOR A PERIOD OF NO LESS THAN 3 YEARS AND MUST HAVE A
MINIMUM OF 4 PHOTO IMAGE SYSTEMS FOR LAW ENFORCEMENT THAT HAVE BEEN
IN PRODUCTION FOR A PERIOD OF AT LEAST 1 YEAR ON THE DAY OF THE BID
OPENING. THE BIDDER SHOULD ALSO HAVE AT LEAST ONE OPERATIONAL
SYSTEM WITH A TWO WAY DATA EXCHANGE TO AN IBM MAINFRAME. THE BIDDER
MUST PROVIDE A LIST OF THEIR SYSTEMS PRESENTLY IN OPERATION AND
BEING INSTALLED AND DESCRIBE THE GENERAL CONFIGURATION, SIZE, AND,
WHERE IT APPLIES, THE INTERFACE OF THE SYSTEMS ON APPENDIX "A".
XImage Corporation has over 20 years of combined system operation.
The ForceField system is currently operational at 25 sites, 24
hours a day 365 days a year. We have installations pending at 4
additional agencies. These systems are responsible for over 500,000
criminal bookings per year, or over 1,300 per day. During this time
we have compiled an impressive "Who's Who of Law Enforcement
Agencies" worldwide. In addition to our many installations within
the United States, we also have installations in progress in
Montreal, Canada as well as the Country of Kuwait. The system in
Kuwait, used for population registration, will be able to store and
retrieve 2 million images.
XImage Corporation has 14 photo image systems for law enforcement
that have been operational for over 1 year. Our first installation
in Orange County, Florida has been operational for four and
one-half years. Our system installed at the Indianapolis Police
Department has two way data exchange between their ForceField
system and IBM 3090 mainframe. Please see our complete reference
list in appendix "A".
4.2 THE SUCCESSFUL BIDDER MUST SUBMIT A CURRENT ANNUAL REPORT AND
FINANCIAL STATEMENT. IF THE BIDDER DESIRES THAT THE ENTIRETY OF
SUCH DOCUMENTS BE KEPT CONFIDENTIAL, IT SHALL CLEARLY STATE ON THE
COVER OR FIRST PAGE OF EACH DOCUMENT THE WORDS "TRADE SECRET
INFORMATION". IF, HOWEVER, DATA IN ANY SUCH DOCUMENT IS CUSTOMARILY
TREATED AS OR LEGALLY REQUIRED TO BE PUBLIC INFORMATION, BIDDER
SHALL DESIGNATE AS TRADE SECRET ONLY SUCH DATA WHICH ARE NOT
CUSTOMARILY TREATED AS OR LEGALLY REQUIRED TO BE PUBLIC.
XImage Corporation has provided a current financial statement for
review by the Hennepin County Purchasing Department ONLY. As XImage
Corporation is a privately held corporation we wish that this
document be kept in strict confidence and have marked it as such.
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17 August 1993 18 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
4 GENERAL REQUIREMENTS
4.3 CALPHOTO STANDARD: ANY SYSTEM QUOTED MUST MEET OR EXCEED CALPHOTO
STANDARDS. SEE APPENDIX "B". WHERE COUNTY SPECIFICATIONS EXCEED
CALPHOTO, THE COUNTY SPECIFICATION MUST BE MET.
- > The system proposed by XImage Corporation EXCEEDS the CAL-PHOTO
standards as set forth in Appendix "B". Where the County's
specifications exceed CAL-PHOTO specification, the County's
specifications have been MET or EXCEEDED.
4.4 RELIABILITY: THE SYSTEM WILL BE VITAL TO THE IDENTIFICATION OF
ARRESTEES AND SUSPECTS. IT WILL BE SUBJECTED TO CONTINUOUS HEAVY-DUTY
USE 24 HOURS EVERY DAY. IT SHALL THEREFORE BE DESIGNED TO VERY HIGH
STANDARDS OF RELIABILITY AND AVAILABILITY.
CONTINGENT UPON FULL POWER AND NETWORK AVAILABILITY, THE GENERAL
QUANTITATIVE REQUIREMENT IS THAT THE SYSTEM MUST BE AVAILABLE 99%
OF THE TIME. THE SYSTEM WILL BE CONSIDERED "AVAILABLE" ONLY WHEN
SUPPORTING ALL OF ITS MAJOR FUNCTIONS IN FULLY AUTOMATIC MODE AND
MEETING ALL OF ITS RESPONSE TIME AND THROUGHPUT REQUIREMENTS.
"MAJOR FUNCTIONS" INCLUDE IMAGE CAPTURE AND UPDATING, HISTORY FILE
UPDATING, IMAGE RETRIEVAL, SEARCHING, PRINTING, LINEUPS, ACTIVITY
LOGGING, AND PERFORMANCE MONITORING.
THE EQUIPMENT CONFIGURATION SHOULD UTILIZE ENOUGH REDUNDANCY TO
ENSURE THAT NO SINGLE DEVICE OR COMPONENT FAILURE OR OUTAGE WILL
DISABLE THE ENTIRE SYSTEM OR THE FOLLOWING FUNCTIONS: DATA CAPTURE,
IMAGE CAPTURE AT BOOKING WORKSTATIONS, 3270 EMULATION AND PRINTING
OF INITIAL BOOKING FORMS, WHICH ARE THE PROPERTY SHEET, MEDICAL
SCREENING FORM, STRIP-SEARCH AUTHORIZATION, CLASSIFICATION FORM AND
PHOTO CARDS. FOR EXAMPLE, IF THE FILE SERVER IS INOPERABLE, THE
WORKSTATIONS SHALL BE ABLE TO CONTINUE CAPTURING IMAGES AND BOOKING
DATA.
THE SYSTEM MUST BE CAPABLE OF CONTINUED OPERATION IN DEGRADED MODES.
Based on actual performance statistics of our current sites XImage
Corporation feels the system, contingent upon full power and
network availability, WILL be available 99% of the time. In
addition, the system WILL be capable of continued operation in
degraded modes.
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17 August 1993 19 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
4 GENERAL REQUIREMENTS
4.5 THE BIDDER MUST QUOTE THE PRICE FOR A COMPLETE INSTALLATION OF A
TURNKEY PHOTO IMAGING SYSTEM, RUNNING ON THE COUNTY SUPPLIED IBM
TOKEN RING LAN IN A "WINDOWED" TRUE MULTITASKING ENVIRONMENT.
XImage Corporation has quoted the price for a complete installation
of a turnkey photo imaging system, running on the County supplied
IBM token ring LAN in a "windowed" true multitasking environment.
Please see our itemized pricing schedules in the appendix of this
document.
4.6 BIDDERS MUST QUOTE A SYSTEM WHICH INCLUDES ALL HARDWARE AND
SOFTWARE REQUIRED TO SUPPORT THE GROWTH PATTERN FOR THREE YEARS BASED
ON INFORMATION PROVIDED HEREIN (NUMBER OF PHOTOS, DATA BASES,
HARDWARE CONFIGURATION, ETC.).
XImage Corporation has quoted a system which includes all hardware
and software required to support the growth pattern for three years
based on information provided herein (number of photos, data bases,
hardware configuration, etc.).
4.7 IMPLEMENTATION PLANS:
BIDDERS MUST DESCRIBE THE MAKEUP OF THE INSTALLATION TEAM INCLUDING
A GENERAL TIME SCHEDULE AND LENGTH OF TIME A REPRESENTATIVE REMAINS
ON-SITE.
WITHIN SEVEN (7) DAYS OF THE DATE OF THE NOTICE TO PROCEED LETTER,
THE CONTRACTOR SHALL DESIGNATE A PROJECT MANAGER AND SHALL PREPARE
AND SUBMIT TO THE COUNTY A GENERAL SYSTEM IMPLEMENTATION PLAN. THE
PLAN SHALL DISPLAY THE PROGRESSION OF EVENTS LEADING TO THE TIMELY
INSTALLATION AND COMPLETION OF THE SYSTEM. WITHIN THIRTY (30) DAYS
OF THE DATE OF THE NOTICE TO PROCEED LETTER, THE CONTRACTOR SHALL
SUBMIT A DETAILED IMPLEMENTATION PLAN. THE PLAN SHALL INCLUDE, AT A
MINIMUM, THE REQUIRED NETWORK CONFIGURATION, PROVISIONS FOR
PRELIMINARY SYSTEM DESIGN (ANY CUSTOMIZATION REQUIREMENT NOT IN
CONTRACTOR'S CURRENT VERSION SHALL BE DEMONSTRATED PRIOR TO ANY
DELIVERY OF SOFTWARE OR HARDWARE, IF REQUIRED BY THE COUNTY),
HARDWARE AND SOFTWARE DELIVERY, SET UP (INSTALLATION) SCHEDULE,
TRAINING PLANS, TEST PLANS AND CHANGEOVER PLANS AND THE DATES FOR
COMPLETION OF EACH PHASE. THE IMPLEMENTATION PLANS SHALL BE
CONSISTENT WITH THE COUNTY'S SPECIFICATIONS AND THE CONTRACTOR'S
ACCEPTED BID PROPOSAL.
When accepted and approved by the County, the implementation plans
shall be the documentation for measuring contract performance and
progress and as such shall become a contract document to which the
contractor shall adhere.
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17 August 1993 20 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
4 GENERAL REQUIREMENTS
4.7 IMPLEMENTATION PLANS:
XImage Corporation is proud of its many associates who contribute a
broad spectrum of experience and dedication to our organization. This
dedication ensures expert and timely installation of our ForceField
Computerized Image Database Management Systems. Our talent has been
proven with over twenty-five local, county and state law enforcement
agency installations of varying complexity. Our expertise is providing
large law enforcement agencies with a system which will meet their needs
today, while remaining flexible enough to accommodate growth their
agencies will experience in the future.
YEARS W/ RELATED
NAME TITLE COMPANY EXPERIENCE
---- ---- -------- -----------
Xx. Xxx Xxxxxxxxx Director Product Support 1.0 30.0
Xx. Xxxxxxxxx, Director Product Support and Customer Services is
directly responsible for managing the product support planning and
implementation programs here at XImage. He has direct responsibility for
customer training at the client site, as well as at the XImage training
facility located in San Jose, California. Xx. Xxxxxxxxx has a Bachelor
of Science degree in Business from Indiana State University and has
completed advanced coursework at the University of Michigan, Princeton
and Stanford Universities.
YEARS W/ RELATED
NAME TITLE COMPANY EXPERIENCE
---- ---- -------- -----------
Xx. Xxxxx Xxxx Installation Manager 6.0 6.0
Xx. Xxxx is responsible for the timely management of ForceField System
installations. Dependant on the system configuration and installation
time line, he is usually assisted by one or more installation
specialists. Xxxxx will be the main point of contact regarding most
system installation needs.
YEARS W/ RELATED
NAME TITLE COMPANY EXPERIENCE
---- ---- -------- -----------
Xx. Xxxxx Xxxxx Senior System Programmer 6.0 8.0
Xx. Xxxxx'x functions include ForceField system enhancements, and client
support. As part of his client support responsibilities, Xxxxx is
usually included as part of the XImage field installation team. He holds
a Bachelor of Science degree in Computer Science from the University of
Arizona.
YEARS W/ RELATED
NAME TITLE COMPANY EXPERIENCE
---- ---- -------- -----------
Xx. Xxxxxxx Hair Software Engineer 3.0 3.5
Mr. Hair, a specialist in the Forcefield customer support, is also
usually included as part of the installation team, especially when
remote networked ImageStations are part of the planned installation. He
holds a Bachelor of Science degree in Computer Science from the
University of Texas at Arlington.
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17 August 1993 21 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
4 GENERAL REQUIREMENTS
4.7 IMPLEMENTATION PLANS:
Within seven days of the date of the Notice to Proceed letter,
XImage Corporation WILL designate a Project Manager and shall
prepare and submit to the County a general system implementation
plan. The plan shall display the progression of events leading to
the timely installation and completion of the System. Within thirty
days of the date of the Notice to Proceed letter, XImage
Corporation WILL submit a detailed implementation plan. The plan
shall include at a minimum, the required network configuration,
provisions for preliminary system design (any customization
requirement not in XImage Corporation's current version shall be
demonstrated prior to any delivery of software or hardware, if
required by the County), hardware and software delivery, set up
(installation) schedule, training plans, test plans and changeover
plans and the dates for completion of each phase. The
implementation plans shall be consistent with the County's
specifications and XImage Corporation's accepted bid proposal.
WE UNDERSTAND when accepted and approved by the County, the
implementation plans shall be the documentation for measuring
contract performance and progress and as such shall become a
contract document to which XImage Corporation shall adhere.
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17 August 1993 22 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS (SEE ALSO 8.3)
5.1 IMAGE CAPTURE:
5.1.1 IMAGE MUST BE CAPTURED AND DISPLAYED AT LEAST AS A 24-BIT
COLOR DIGITAL IMAGE.
Image WILL be captured and displayed as a 24-bit color
digital image. As requested in subsequent sections, we
have provided pricing on 16-bit capture and display.
- > Please see the enclosed pricing and print samples for
information on our 16-bit system. This system represents a
significant cost savings to Hennepin County with excellent
print quality.
- > We have captured images in 16-bit and 24-bit color printed
on the Kodak SV6600 dye sublimation printer. We are
currently developing print drivers for 24-bit images for
other offered printers. These Kodak samples provide a
graphical representation of what can be expected from
other printers offered by XImage Corporation.
5.1.1.1 MUST UTILIZE THE JPEG STANDARD COMPRESSION IN LESS THAN 4
SECONDS.
The system WILL utilize the JPEG standard compression in
less than 4 seconds.
5.1.1.2 MUST BE ABLE TO COMPRESS THE IMAGE IN A RATIO RANGE FROM
10-TO-1 TO 20-TO-1. THE SUCCESSFUL BIDDER SHALL WORK WITH
THE COUNTY TO DETERMINE OPTIMUM RATIOS FOR IMAGE
COMPRESSION.
The system WILL be able to compress the image in a ratio
range from 10-to-1 to 20-to-1. The successful bidder WILL
work with the County to determine optimum ratios for image
compression.
5.1.1.3 SYSTEM MUST ALLOW MORE THAN ONE COMPRESSION RATE SO
VARIOUS APPLICATIONS CAN BE SAVED AT DIFFERENT RATES.
System WILL allow more than one compression rate so
various applications can be saved at different rates.
5.1.1.4 BIDDER MUST STATE WHETHER HARDWARE OR SOFTWARE COMPRESSION
IS USED.
XImage Corporation utilizes software compression.
5.1.2 USER MUST BE ABLE TO CONTINUE TO "FRAME" AN IMAGE, UNTIL
ACCEPTABLE IMAGE IS OBTAINED FOR PERMANENT STORAGE.
User WILL be able to continue to "frame" an image, until
acceptable image is obtained for permanent storage.
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17 August 1993 23 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.1 IMAGE CAPTURE:
5.1.3 MUST BE ABLE TO STORE MORE THAN ONE IMAGE PER BOOKING
RECORD (I.E. FRONT AND SIDE VIEWS, GLASSES, MULTIPLES OF
SCARS, MARKS AND TATTOOS.).
The system WILL be able to store more than one image per
booking record (i.e. front and side views, glasses,
multiples of scars, marks and tattoos.).
5.1.4 THE SYSTEM MUST AUTOMATICALLY RECORD THE DATE AND TIME A
NEW IMAGE IS CAPTURED AND ALLOW ENTRY OF THE DATE AND TIME
FOR PHOTOS ADDED BY SCANNING OR FROM VIDEO TAPE.
The system WILL automatically record the date and time a
new image is captured and allow entry of the date and time
for photos added by scanning or from video tape.
5.1.5 IMAGES MUST BE ATTACHED TO A RECORD.
Images WILL be attached to a record.
5.1.6 THE SYSTEM MUST HAVE THE CAPABILITY TO UTILIZE THREE
SOURCES (VIDEO CAMERA, VIDEO TAPE AND SCANNER) FOR
CAPTURING IMAGES, AND SHALL ALLOW AN AUTHORIZED USER TO
SELECT THE TYPE OF CAPTURE.
The system WILL have the capability to utilize three
sources (video camera, video tape and scanner) for
capturing images, and shall allow an authorized user to
select the type of capture.
5.1.6.1 VIDEO CAMERA ATTACHED TO A WORKSTATION:
5.1.6.1.1 THE SYSTEM SHALL INCORPORATE THE USE OF LIVE VIDEO
CAMERA AS A PRIMARY SOURCE OF IMAGE CAPTURE. IN ONE
LOCATION A CAMERA WILL BE SHARED BY THREE WORKSTATIONS
WHICH ARE IN CLOSE PHYSICAL PROXIMITY. ALSO SEE HARDWARE
SECTION.
The system WILL incorporate the use of live video camera
as a primary source of image capture. In one location a
camera WILL be shared by three workstations which are in
close physical proximity.
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17 August 1993 24 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.1 IMAGE CAPTURE:
5.1.6.1.2 THE SYSTEM MUST BE FLEXIBLE TO ALLOW COLLECTION OF THE
PHOTO AT VARYING TIMES IN THE BOOKING PROCESS.
The system WILL be flexible to allow collection of the
photo at varying times in the booking process.
5.1.6.1.3 BIDDER MUST DESCRIBE HOW AN OPERATOR CAPTURES IMAGES
FROM A VIDEO CAMERA.
A digital image capture is accomplished by placing the
individual or physical object in front of the camera and
viewing the live image on the same color monitor in
which the text will be displayed. In a split second the
live image is frozen on the screen through a keyboard or
mouse command. A moveable cropping box enables
uniformity of captured images.
5.1.6.2 VIDEOTAPE APPLICATION:
5.1.6.2.1 THE SYSTEM SHALL SUPPORT AN APPLICATION WHICH ALLOWS AN
AUTHORIZED USER TO SELECT A FRAME FROM A VHS FORMAT
VIDEOTAPE, CROP IT, AND ADD IT TO A DATA BASE FROM A
SPECIFIED WORKSTATION. ALSO SEE HARDWARE SECTION.
The system WILL support an application which allows an
authorized user to select a frame from a VHS format
videotape, crop it, and add it to a data base from a
specified workstation.
5.1.6.2.2 BIDDER MUST DESCRIBE HOW AN OPERATOR CAPTURES IMAGES
FROM VIDEOTAPE.
Capture ImageStations WILL have the capability to input
images through the use of a common VCR by using a Vid
I/O box to transform NTSC-composite or S-video signals
to RGB signals. The system can capture a frame from a
VHS format videotape, crop it, and add it to a data base
from a specified workstation.
------------------------------------------------------------------------------
17 August 1993 25 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.1 IMAGE CAPTURE:
5.1.6.3 SCANNER/CAMERA APPLICATION:
5.1.6.3.1 THE SYSTEM SHALL SUPPORT A SCANNER/CAMERA TO CAPTURE
HISTORICAL IMAGES FROM A SPECIFIED WORKSTATION WHICH
ALLOWS AN AUTHORIZED USER TO ENTER PHOTOS FROM FORMATS
SPECIFIED IN HARDWARE SECTION.
The system WILL support a scanner/camera to capture
historical images from a specified workstation which
allows an authorized user to enter photos from formats
specified in hardware section.
5.1.6.3.2 BIDDER MUST DESCRIBE HOW AN OPERATOR CAPTURES IMAGES
FROM A SCANNER.
Image scanning for positive and negative images WILL be
handled by a high resolution 3-chip video camera mounted
on a copy stand equipped with special lighting for the
capture of negative and positive photographic images.
The capture procedure is identical to live capture
outlined in Section 5.1
5.1.7 SCARS, MARKS, AND TATTOOS
5.1.7.1 THE SYSTEM MUST CAPTURE IMAGES OF SCARS, MARKS AND TATTOOS.
The system WILL capture images of scars, marks and tattoos.
5.1.7.2 IMAGES MUST BE ATTACHED TO A RECORD.
Images WILL be attached to a record.
5.1.7.3 BIDDER MUST RECOMMEND WHICH SCARS, MARKS AND TATTOOS
SHOULD BE CAPTURED AND RECOMMEND A CAPTURE METHOD (I.E.
MUG CAMERA OR OTHER SPECIFIC DEVICE). IF THE CAPTURE
METHOD IS NOT THE MUG CAMERA, ALL ADDITIONAL HARDWARE OR
SOFTWARE MUST BE QUOTED IN THE RECOMMENDED SYSTEM.
Any identifying scar, xxxx or tattoo on the individuals
body should be captured and saved on the ForceField
system. We suggest the use of a second Hitachi HV-C10F
RGB 3 chip solid state, color camera with a Vid I/O
switching device located at the Jail/Booking location.
This camera should be mounted on a special wall mount and
equipped with a lens specialized for that application.
------------------------------------------------------------------------------
17 August 1993 26 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.2 DATA CAPTURE:
5.2.1 MUST HAVE DATA ENTRY SCREENS TAILORED TO EACH APPLICATION.
BIDDER SHOULD PROVIDE SAMPLES OF STANDARD DATA ENTRY
SCREENS.
The system WILL have data entry screens tailored to each
application. We have provided samples of standard data entry
screens.
5.2.2 THE SCREENS MUST ALLOW FOR ADDING, DELETING, UPDATING AND
VIEWING A RECORD AS ALLOWED BY ACCESS CONTROL TABLES.
The screens WILL allow for adding, deleting, updating and
viewing a record as allowed by access control tables.
5.2.3 SYSTEM MUST VALIDATE FOR PROPER DATA FORMAT AND
REASONABILITY (ALPHA, NUMERIC, DECIMAL, SIZE, DATES, ETC.)
The system WILL validate for proper data format and
reasonability (alpha, numeric, decimal, size, dates, etc.)
5.2.4 FIELDS THAT HAVE A SPECIFIED NUMBER OF ACCEPTABLE VALUES
MUST BE VALIDATED AGAINST TABLES.
Fields that have a specified number of acceptable values
WILL be validated against tables.
5.2.5 MUST ALLOW SYSTEM ADMINISTRATOR TO ADD, DELETE AND MODIFY
TABLE ENTRIES FOR VALIDATION. BIDDER MUST DESCRIBE HOW
VALIDATION TABLES ARE UPDATED.
The system WILL allow System Administrator to add, delete
and modify table entries for validation. This functionality
is allowed only to individuals who have been given this
permission (usually the System Administrator) through
specialized ForceField update utilities. The System
Administrator will be fully trained by XImage Corporation
training personnel in performing this function.
5.2.6 MUST HAVE CHECKS TO ENSURE ALL MANDATORY FIELDS ARE ENTERED.
The system WILL have checks to ensure all mandatory fields
are entered.
------------------------------------------------------------------------------
17 August 1993 27 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.2 DATA CAPTURE:
5.2.7 SHOULD HAVE ON-LINE FIELD LEVEL HELD TO INCLUDE
VERIFICATION LISTS OF ACCEPTABLE VALUES. SHOULD ALLOW USER
TO SELECT FIELD ENTRY FROM VALIDATION TABLES BY MOUSE OR
KEYBOARD.
The system WILL have on-line field level help to include
verification lists of acceptable values. WILL allow user
to select field entry from validation tables by mouse or
keyboard.
5.2.8 BIDDER SHOULD PROVIDE SAMPLES OF HELP SCREENS AVAILABLE.
Samples of the help screens available WILL be included in
the bid document under Section 9 - "ForceField Sample
Screens".
5.2.9 DATA RELATED TO SCARS, MARKS AND TATTOOS:
5.2.9.1 THE DATA CAPTURED MUST BE STRUCTURED AND USABLE AS
CRITERIA FOR THE SEARCH APPLICATION. FREE FORM TEXT IS NOT
ACCEPTABLE. BIDDER MUST DESCRIBE HOW THE DATA IS
STRUCTURED.
The data captured WILL be structured and usable as
criteria for the search application. Fields which are
denoted are the type of SMT, particularities within these
categories, as well as the location of the SMT.
5.2.9.2 THE BIDDER SHALL PROVIDE AN EFFICIENT METHOD OF COLLECTING
THE INFORMATION. BIDDER MUST DESCRIBE HOW THE USER
COLLECTS THE INFORMATION.
Textual information is entered and stored within the
person update screen. Entry consistency is ensured because
all field entries are filled by pre-determined pull down
menu selections. Utilizing SMT will ensure that all
distinguishing attributes specific to a suspect are
properly taken into account in a suspect's identification.
5.3 ON-LINE DATA/IMAGE RETRIEVAL:
5.3.1 A WORKSTATION MUST BE ABLE TO COMPLETE AN INDEXED FIELD
SEARCH FOR A SPECIFIC RECORD OF A DATABASE WITH 300,000
RECORDS, RETRIEVE AND DISPLAY AN IMAGE WITHIN TEN (10)
SECONDS.
A workstation WILL be able to complete an indexed field
search for a specific record of a database with 300,000
records, retrieve and display an image within ten (10)
seconds.
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17 August 1993 28 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.3 ON-LINE DATA/IMAGE RETRIEVAL:
5.3.2 A WORKSTATION MUST BE ABLE TO COMPLETE AN UNINDEXED FIELD
SEARCH FOR A SPECIFIC RECORD OF A DATABASE WITH 300,000
RECORDS, RETRIEVE AND DISPLAY AN IMAGE WITHIN SIXTY (60)
SECONDS.
A workstation WILL be able to complete an unindexed field
search for a specific record of a database with 300,000
records, retrieve and display an image within sixty (60)
seconds.
5.3.3 SYSTEM MUST SEARCH NAMES BY PHONETICS AND PROVIDE A
"WILDCARD" SEARCH FEATURE IN WHICH CERTAIN CHARACTERS ARE
NOT KNOWN.
System WILL search names by phonetics and provide a
"wildcard" search feature in which certain characters are
not known.
5.3.4 BIDDER MUST STATE THE NUMBER OF SECONDS REQUIRED TO PERFORM
A PHONETIC OR "WILD CARD" NAME SEARCH ON A DATABASE WITH
300,000 RECORDS.
Depending on the structure of the phonetic or "wild card"
search, the elapsed time WILL be anywhere from 1 to 25
seconds.
5.3.5 THE SYSTEM SHOULD ALSO PROVIDE A SEARCH ON ADDRESS FIELDS
WITH A "WILD CARD" FEATURE.
The system WILL also provide a search on address fields with
a "wild card" feature.
5.4 INVESTIGATIVE SEARCH APPLICATION:
5.4.1 THE INVESTIGATIVE SEARCH MUST RETURN THE IMAGES AND RELATED
DATA SEQUENTIALLY BASED ON PHYSICAL DESCRIPTION PROVIDED BY
A WITNESS.
The investigative search WILL return the images and related
data sequentially based on physical description provided by
a witness.
5.4.2 SYSTEM MUST ALLOW THREE (3) WORKSTATIONS TO SIMULTANEOUSLY
SEARCH A DATABASE WITH 300,000 RECORDS, RETRIEVE AND DISPLAY
THE FIRST IMAGE ON THE SCREEN WITHIN SIXTY (60) SECONDS.
The system WILL allow three (3) workstations to
simultaneously search a database with 300,000 records,
retrieve and display the first image on the screen within
sixty (60) seconds.
------------------------------------------------------------------------------
17 August 1993 29 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.4 INVESTIGATIVE SEARCH APPLICATION:
5.4.3 SYSTEM MUST SEARCH BY ANY COMBINATION OF FIELDS.
System WILL search by any combination of fields.
5.4.4 SYSTEM MUST PROVIDE A RANGE ON NUMERIC FIELDS. BIDDER MUST
DESCRIBE HOW THE RANGE IS ESTABLISHED. IF RANGES CAN BE
ESTABLISHED ON NON-NUMERIC FIELDS, BIDDER MUST DESCRIBE HOW
THE RANGE IS ESTABLISHED.
The system WILL provide a range on numeric fields. Ranges
are established by predetermined tables in the system.
Ranges are established on non-numeric fields in the same
manner.
5.4.5 SYSTEM SHOULD PROVIDE FOR MULTIPLE DATA BASE SEARCHES BY
AUTHORIZED USERS.
The system does not provide for across multiple data base
searches. The system will allow for search within multiple
databases separately.
5.5 LINEUP APPLICATION:
5.5.1 THE LINEUP APPLICATION MUST RETURN ALL IMAGES AND
IDENTIFYING DATA OF PERSONS WHOSE DESCRIPTION MATCHES
ANOTHER PERSON ALREADY ENTERED INTO THE SYSTEM.
The lineup application WILL return all images and
identifying data of persons whose description matches
another person already entered into the system.
5.5.2 SYSTEM MUST PROVIDE A MINIMUM OF SIX (6) PHOTOS IN A LINEUP
AND SHOULD PROVIDE A CHOICE OF A LARGER NUMBER.
System WILL provide a maximum of six (6) photos in a lineup.
5.5.3 SYSTEM MUST ALLOW THE USER TO SAVE, SUSPEND FOR LATER REVIEW
OR DISQUALIFY/DELETE A PHOTO FROM THE LINEUP LIST.
The system WILL allow the user to save, suspend for later
review or disqualify/delete a photo from the lineup list.
------------------------------------------------------------------------------
17 August 1993 30 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.5 LINEUP APPLICATION:
5.5.4 THE SYSTEM MUST STORE THE FINAL VERSION OF A LINEUP FOR
LATER RETRIEVAL.
The system WILL store the final version of a lineup for
later retrieval.
5.5.5 SYSTEM MUST ALLOW USER TO PRINT A LINEUP WITH OR WITHOUT
ASSOCIATED IDENTIFYING DATA.
The system WILL allow user to print a lineup with or without
associated identifying data.
5.5.6 SYSTEM SHOULD PROVIDE FOR AUTOMATIC RANDOM REORDERING OF THE
PHOTOS AFTER FINAL SELECTION. REORDERING OF PHOTOS SHOULD
BE PROHIBITED ONCE THE LINEUP IS STORED.
The system WILL provide for automatic random reordering of
the photos after final selection. Reordering of photos WILL
be prohibited once the lineup is stored.
5.6 SEALING BOOKING RECORDS:
5.6.1 SEALED RECORDS MUST NOT BE ACCESSED WITH ANY SCREEN EXCEPT
PERSONS WITH SEAL/UNSEAL PRIVILEGE AND MUST NOT BE RETURNED
IN ANY NAME SEARCH OR PHOTO LINEUP OR PRINTED, EXCEPT IN A
PREVIOUSLY DEFINED LINEUP RECORD, THE PHOTO WILL REMAIN AND
PRINT WITH NO IDENTIFYING TEXT. IF AN ATTEMPT IS MADE TO
ACCESS A SEALED RECORD, A MESSAGE SHOULD BE DISPLAYED
INDICATING THAT THE RECORD IS SEALED.
Sealed records WILL not be accessed with any screen except
persons with seal/unseal privilege and WILL not be returned
in any name search or photo lineup or printed, EXCEPT in a
previously defined lineup record, the photo will remain and
print with no identifying test. If an attempt is made to
access a sealed record, a message WILL be displayed
indicating that the record is sealed.
5.6.1.1 SYSTEM MUST SEAL ALL BOOKING RECORDS AND ASSOCIATED PHOTO
IMAGES THAT ARE LINKED TO A CERTAIN PERSON.
System WILL seal all booking records and associated photo
images that are linked to a certain person.
------------------------------------------------------------------------------
17 August 1993 31 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.6 SEALING BOOKING RECORDS:
5.6.1.2 SYSTEM MUST SEAL A PARTICULAR BOOKING RECORD AND ITS
ASSOCIATED PHOTO IMAGES.
The system WILL seal a particular booking record and its
associated photo images.
5.6.1.3 SYSTEM SHOULD SEAL A PARTICULAR PHOTO IMAGE.
The system WILL only seal a photo image with its associated
booking record.
5.6.1.4 BIDDER MUST DESCRIBE HOW AN OPERATOR SEALS DATA.
Users so privileged to seal existing records from the
files can select the BOOKING SEAL command and seal a
selected record. A sealed record will still exist in the
database, even though it will no longer appear in response
to a SEARCH or PHOTO LINEUP command.
5.7 EXPUNGING CHARGES:
5.7.1 THE EXPUNGE PROCESS MUST DELETE THE SPECIFIED CHARGE/S AND
ALL PERSON REFERENCES FROM A BOOKING RECORD, BUT RETAIN THE
BOOKING RECORD, NOTING THAT THE CHARGE/S HAS BEEN EXPUNGED.
The expunge process WILL delete the specified charge/s and
all person references from a booking record, but retain the
booking record, noting that the charge/s has been expunged.
5.7.2 THE EXPUNGE PROCESS MUST DELETE ALL REFERENCES TO A PERSON
IF THE EXPUNGED CHARGE IS THE ONLY CHARGE ASSOCIATED WITH
THE PERSON.
The expunge process WILL delete all references to a person
if the expunged charge is the only charge associated with
the person.
5.7.3 IF ALL PERSON REFERENCES ARE DELETED, THE EXPUNGE PROCESS
MUST DELETE ALL PHOTO IMAGES ASSOCIATED WITH THE BOOKING
RECORD IF THE PHOTO STORAGE MEDIA ALLOWS IT. AT A MINIMUM,
ALL KEYS TO AN EXPUNGED PHOTO IMAGE MUST BE DELETED.
If all person references are deleted, the expunge process
WILL delete all photo images associated with the booking
record if the photo storage media allows it. At a minimum,
all keys to an expunged photo image WILL be deleted.
------------------------------------------------------------------------------
17 August 1993 32 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.7 EXPUNGING CHARGES:
5.7.4 BIDDER MUST DESCRIBE HOW AN OPERATOR EXPUNGES DATA.
If the privilege is available to the user, and the record has
been retrieved on screen, the user selects the EXPUNGE
function. As a safety function the expunge confirms with the
user before the record is expunged.
5.8 MERGE/LINK BOOKING RECORDS:
5.8.1 THE MERGE/LINK PROCESS MUST ALLOW ALL BOOKING RECORDS AND
PHOTO IMAGES TO BE DETACHED FROM ONE PERSON AND ATTACHED TO
ANOTHER.
The merge/link process WILL allow all booking records and
photo images to be detached from one person and attached to
another.
5.8.2 THE MERGE/LINK PROCESS MUST ALLOW A SINGLE RECORD AND THE
ASSOCIATED PHOTO IMAGES TO BE DETACHED FROM ONE PERSON AND
ATTACHED TO ANOTHER.
The merge/link process WILL allow a single record and the
associated photo images to be detached from one person and
attached to another.
5.8.3 BIDDER MUST DESCRIBE HOW A USER MERGES/LINKS RECORDS.
Once a booking record has been retrieved, a user can
reclassify (merge or link), by changing the PERSON Master Key
for that record. Again, due to the seriousness of the update,
the system requires a confirmation from the user.
--------------------------------------------------------------------------------
17 August 1993 33 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.9 IMPORT/EXPORT OF DATA AND IMAGES:
5.9.1 THE SYSTEM MUST BE ABLE TO IMPORT AND EXPORT IMAGE FILES.
BIDDER MUST DESCRIBE HOW AN OPERATOR IMPORTS AND EXPORT IMAGE
FILES.
The system WILL be able to import and export image files. The
user imports and exports image files through a menu driven
process which requires the format type and file name. The
record on screen will make the imported image part of the
record, or export its image to an outside location.
5.9.2 THE SYSTEM SHOULD HAVE A MENU DRIVEN FUNCTION TO IMPORT AND
EXPORT IMAGES IN OTHER FORMATS.
The system WILL have a menu driven function to import and
export images in other formats.
5.9.3 BIDDER MUST SPECIFY IMAGE FORMATS THAT CAN BE IMPORTED AND
EXPORTED AND SHOULD ALLOW TIFF, MICROSOFT WINDOWS STANDARD
BITMAP (.BMP), PC PAINTBRUSH (.PCX) AND OS/2 STANDARD BITMAP
(.BMP) VERSION 1.1 AND VERSION 1.2 FILE FORMATS.
ForceField WILL accept; TIFF, Microsoft Windows standard
bitmap (.BMP), PC Paintbrush (.PCX) and OS/2 standard bitmap
(.BMP) Version 1.1 and version 1.2 file formats.
5.9.4 THE SYSTEM MUST ALLOW UPLOADING AND DOWNLOADING OF SELECTED
DATA FIELDS IN ASCII FORMAT. BIDDER MUST DESCRIBE HOW AN
OPERATOR UPLOADS AND DOWNLOADS DATA.
The system WILL allow uploading and downloading of selected
data fields in ASCII format. The upload and download
interconnect process is a joint effort between XImage
Corporation and Hennepin County MIS Department personnel.
XImage Corporation will work closely with the Hennepin County
MIS to define requirements, design interconnect and its
implementation.
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17 August 1993 34 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.10 REPORTING AND PRINT FUNCTIONS:
5.10.1 MUST ALLOW ANY WORKSTATION TO SEND REPORTS, FORMS, LINEUPS OR
XXX XXXXX TO ANY PRINTER ON THE SYSTEM. BIDDER MUST DESCRIBE
HOW AN OPERATOR ACCOMPLISHES THIS.
The system WILL allow any workstation to send reports, forms,
lineups or xxx xxxxx to any printer on the system as long as
the selected printer contains the print functionality. Network
printing will allow a user to select the printer location
where an image will print. In the instance of agencies with
multiple printers, this feature will allow images to print
where desired. Since a dedicated printer is no longer needed
at a particular workstation, any printer in the network may be
utilized to fulfill multiple workstation needs.
5.10.2 MUST ALLOW THE USER TO SELECT VARIOUS REPORTS, FORMS OR
MUGSHOT CARDS TO BE PRINTED.
The system WILL allow the user to select various reports,
forms or mugshot cards to be printed.
5.10.3 SHOULD ALLOW PRINTOUT FROM THE COUNTY MAINFRAME.
Through a specially designed interconnect the system could
print information stored on the County mainframe. Based on a
list of records from the County mainframe, the ForceField
system can print any desired format at a workstation.
5.10.4 MUST PROVIDE AN ON-LINE FEATURE TO DETERMINE PRINT QUEUE
STATUS WHICH WILL ALLOW USER TO CHECK STATUS OF A PRINT JOB,
CANCEL A PRINT JOB AND SHOULD ALLOW USER TO CHANGE PRIORITY
AND HOLD PRINT JOB UNTIL A SPECIFIED PERIOD OF TIME. BIDDER
MUST DESCRIBE HOW AN OPERATOR ACCOMPLISHES THIS.
The system WILL provide an on-line feature to determine print
queue status which will allow user to check status of a print
job, cancel a print job and should allow user to change
priority and hold print job until a specified period of time.
This function is available through the print menu. Print jobs
will be denoted as standard (default) priority or can be
assigned either a high or low priority by the operator.
--------------------------------------------------------------------------------
17 August 1993 35 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.10 REPORTING AND PRINT FUNCTIONS:
5.10.5 THE SYSTEM MUST BE CAPABLE OF DIRECTLY PRODUCING REPORTS
ON-LINE WHICH CAN BE VIEWED BEFORE DECIDING TO PRINT. THESE
REPORTS WOULD NOT INCLUDE PHOTOS.
The system WILL be capable of directly producing reports
on-line which can be viewed before deciding to print. We
understand that these reports would not include photos.
5.10.6 BIDDER MUST STATE THE LENGTH OF TIME REQUIRED TO COMPLETE A
PRINT JOB FROM WHEN THE PRINT COMMAND IS GIVEN USING:
BLACK AND WHITE PRINTER OF A 3-1/2" X 5" PHOTO WITH
ASSOCIATED DATA.
60 seconds
SMALL COLOR PRINTER OF A MUG SHOT WITH FRONT AND SIDE VIEW.
90 seconds
LARGE COLOR PRINTER OF A SIX SUBJECT LINE-UP.
135 seconds
5.10.7 SYSTEM MUST RECORD THE FOLLOWING INFORMATION FOR ALL IMAGES
PRINTED: 1) NAME OF SUBJECT, FOLDER NUMBER, AND NUMBER OF
PRINTS, 2) NAME OF OPERATOR AND 3) NAME OF PERSON AND AGENCY
TO WHOM THE IMAGES WERE RELEASED.
The system WILL record the following information for all
images printed: 1) Name of subject, folder number, and
number of prints, 2) Name of operator and 3) Name of person
and agency to whom the images were released.
--------------------------------------------------------------------------------
17 August 1993 36 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.10 REPORTING AND PRINT FUNCTIONS:
5.10.8 REPORTS AND FORMS:
5.10.8.1 SYSTEM MUST PROVIDE INITIAL BOOKING FORMS AND REPORTS
DESIGNED FOR COUNTY NEEDS. THE BIDDER MUST SEND SAMPLES OF
STANDARD REPORTS, AUDIT TRAIL REPORTS, MANAGEMENT REPORTS
AND FORMS WITH THE BID. THE ACTUAL FORMS AND REPORTS SHALL
BE DESIGNED WITH THE CONTRACTOR. BIDDER MUST STATE THE
AMOUNT OF DESIGN INCLUDED WITH THE RECOMMENDED SYSTEM AND
THE COST FOR ADDITIONAL FORM AND REPORT DESIGN.
System WILL provide initial booking forms and reports
designed for County needs. XImage Corporation WILL DEVELOP
samples of standard reports, audit trail reports,
management reports and forms to the specifications of the
County. Additional form design will be negotiated upon
contract negotiation.
5.10.8.2 MUST BE ABLE TO CREATE REPORTS USING THE AUDIT LOG
DATABASE.
The system WILL be able to create reports using the audit
log database.
5.10.8.3 FORM AND REPORT DESIGN MUST INCLUDE CAPABILITIES SUCH AS
BOXES, COLUMNS, ROWS, MULTIPLE FONTS, FORM FEED, PAGE
BREAKS, LOGO, LOCATION AND SIZE OF IMAGE VARYING FROM
1" X 1" to 8.5" X 11", ETC.
Form and report design WILL include capabilities such as
boxes, columns, rows, multiple fonts, form feed, page
breaks, logo, location and size of image varying from
1" X 1" to 8.5" X 11", etc.
5.10.8.4 SYSTEM MUST ALLOW THE SYSTEM ADMINISTRATOR TO DESIGN FORMS
AND REPORTS. BIDDER MUST DESCRIBE THE PROCESS (PROGRAMMING
LANGUAGES AND TOOLS) THAT WOULD ALLOW THE SYSTEM
ADMINISTRATOR TO DESIGN FORMS AND REPORTS.
System WILL allow the System Administrator to design forms
and reports. A SYBASE SQL (Structured Query Language) as
well as a 4GL FOCUS Report Generator is available to allow
the System Administrator to design custom forms and
reports.
--------------------------------------------------------------------------------
17 August 1993 37 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.10 REPORTING AND PRINT FUNCTIONS:
5.10.8.5 SYSTEM MUST BE ABLE TO INCORPORATE DATA AND PHOTOS ON
FORMS.
System WILL be able to incorporate data and photos on
forms.
5.10.8.6 SYSTEM MUST BE ABLE TO PRODUCE BLACK AND WHITE DOUBLE
SIDED FORMS.
System WILL be able to produce black and white double
sided forms.
5.10.8.7 SYSTEM MUST PRINT IMAGES IN COLOR OR BLACK/WHITE WITH OR
WITHOUT TEXT.
System WILL print images in color or black/white with or
without text.
5.10.8.8 SYSTEM MUST BE ABLE TO PRINT MULTIPLE IMAGES ON 1 SHEET OF
1 PERSON OR IMAGE OF MULTIPLE PERSONS (1 OR MORE EACH) OR
IMAGES OF FRONT, OR FRONT AND SIDE VIEW OF 1 PERSON.
System WILL be able to print multiple images on 1 sheet of
1 person or image of multiple persons (1 or more each) or
images of front, or front and side view of 1 person.
5.10.8.9 SYSTEM MUST ALLOW OPERATOR TO SELECT THE NUMBER OF COPIES
TO PRINT.
System WILL allow operator to select the number of copies
to print.
5.10.9 AD HOC REPORTING:
5.10.9.1 THE SYSTEM MUST INCLUDE A FOURTH GENERATION LANGUAGE
REPORT WRITER TO ALLOW THE AGENCY'S SYSTEM ADMINISTRATOR
TO DEFINE, MODIFY AND STORE REPORTS AND FORMS.
The system WILL include a fourth generation language
report writer to allow the Agency's System Administrator
to define, modify and store reports and forms. The
ForceField system is installed with a set of standard
management reports, indicating usage and access to the
system. An advanced 4GL report writer is available that
will allow the Hennepin County Sheriff's Department to
modify and develop new management report formats.
--------------------------------------------------------------------------------
17 August 1993 38 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.10 REPORTING AND PRINT FUNCTIONS:
5.10.9.2 BIDDER MUST STATE MANUFACTURER, PRODUCT NAME AND VERSION
NUMBER OF THE 4GL REPORT WRITER.
FOCUS - Version 6.5 by Information Builders Incorporated.
5.10.9.3 BROCHURES AND TECHNICAL LITERATURE DESCRIBING 4GL MUST BE
INCLUDED WITH BID.
Brochures and technical literature describing 4GL WILL be
included with bid.
5.10.10 BILLING:
5.10.10.1 THE SYSTEM MUST PROVIDE AN EFFICIENT ACCURATE METHOD OF
COMPUTING USE OF THE SYSTEM BY SHERIFF'S AGENCIES.
Through an audit report function the system WILL provide
an efficient accurate method of computing use of the
system by Sheriff's agencies.
5.10.10.2 THE BIDDER MUST DESCRIBE THE BILLING SYSTEM, IF
AVAILABLE, OR HOW A BILLING SYSTEM COULD BE DEVELOPED
BASED ON THE DATA CAPTURED BY THE SYSTEM.
By utilizing system log on information provided by the
audit trail, the system can detail usage across all
agencies. This information can include location of
terminal accessed, the person who accessed it and
transactions processed.
5.11 INVESTIGATIVE APPLICATIONS:
THE SYSTEM MUST SUPPORT A PERSON RELATED INTELLIGENCE APPLICATION
AND SHOULD SUPPORT TWO INVESTIGATIVE APPLICATIONS THAT ARE USED TO
STORE AND RETRIEVE CRIME/EVENT/PERSON RELATED INFORMATION IN SUPPORT
OF THE CRIMINAL DIVISION. THE GENERAL SPECIFICATION FOR THESE
APPLICATIONS ARE AS FOLLOWS:
PERSON RELATED INTELLIGENCE APPLICATION
IN THIS APPLICATION, PERSON RELATED DATA IS COLLECTED AND A PERSON
WOULD BE THE PRIMARY RETRIEVAL KEY. PERSON DATA IS ORGANIZED INTO
PERSON RELATED FOLDERS. IMAGES OF THE PERSON ARE STORED AND LINKED
TO THE PERSON FOLDER. THE PERSON DATA INCLUDES NAME, ID NUMBER,
ALIASES, ADDRESS, TELEPHONE NUMBER, EMPLOYER, ASSOCIATES,
OCCUPATION, VEHICLES, HAIR COLOR, DATE OF BIRTH, EYE COLOR, HEIGHT,
AND OTHER DESCRIPTIVE DATA ABOUT THE PERSON.
--------------------------------------------------------------------------------
17 August 1993 39 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.11 INVESTIGATIVE APPLICATIONS:
PERSON RELATED INTELLIGENCE APPLICATION
XImage Corporation WILL provide an application meeting the
specifications as described under the heading denoted PERSON RELATED
INTELLIGENCE APPLICATION. In this application, person related data
is collected and a person would be the primary retrieval key. Person
data is organized into person related folders. Images of the person
are stored and linked to the person folder. The person data includes
name, ID number, aliases, address, telephone number, employer,
associates, occupation, vehicles, hair color, date of birth, eye
color, height, and other descriptive data about the person.
PERSON/BUSINESS SURVEILLANCE APPLICATION (OPTIONAL)
IN THIS APPLICATION, PERSON OR BUSINESS DATA IS COLLECTED AND THE
PERSON OR BUSINESS WOULD BE THE PRIMARY RETRIEVAL KEY. PERSON OR
BUSINESS DATA IS ORGANIZED INTO PERSON/BUSINESS FOLDERS. IMAGES OF A
PERSON, BUSINESS OR RELATED OBJECT ARE CAPTURED AND LINKED TO THE
PERSON/BUSINESS FOLDER. THE PERSON/BUSINESS DATA COLLECTED IS PERSON
OR BUSINESS NAME, CASE NUMBER, ALIASES, DETECTIVE, CRIME, ADDRESS,
TELEPHONE NUMBER, EMPLOYER, ASSOCIATES, OCCUPATION, VEHICLES, HAIR
COLOR, DATE OF BIRTH, EYE COLOR, HEIGHT, OTHER PERSON-TYPE
INFORMATION, A SHORT DESCRIPTION OF EACH IMAGE, AND OTHER
DESCRIPTIVE DATA ABOUT THE PERSON OR BUSINESS.
FEATURE NOT PROVIDED.
ADDRESS/LOCATION APPLICATION (OPTIONAL)
IN THIS APPLICATION, ADDRESS/LOCATION DATA IS COLLECTED AND THE
ADDRESS/LOCATION WOULD BE THE PRIMARY RETRIEVAL KEY. THE DATA IS
ORGANIZED INTO ADDRESS/LOCATION FOLDERS. IMAGES OF BUILDINGS, FLOOR
PLANS, AND OTHER OBJECTS RELATED TO THE ADDRESS/LOCATION ARE
CAPTURED AND LINKED TO THE ADDRESS/LOCATION. THE ADDRESS/LOCATION
DATA COLLECTED IS ADDRESS, OFFICERS, AGENCY, INJURIES, DATE, TIME,
TYPE, FILE NUMBER, PHONE NUMBER, VEHICLES, A SHORT DESCRIPTION TO
DESCRIBE EACH IMAGE, AND OTHER DESCRIPTIVE DATA ABOUT THE
ADDRESS/LOCATION.
FEATURE NOT PROVIDED.
--------------------------------------------------------------------------------
17 August 1993 40 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.11 INVESTIGATIVE APPLICATIONS:
5.11.1 BIDDER SHALL DESCRIBE ALL APPLICATIONS QUOTED IN THE SYSTEM
BID.
XImage Corporation WILL provide an application meeting the
specifications as described under the heading denoted PERSON
RELATED INTELLIGENCE APPLICATION. In this application,
person related data is collected and a person would be the
primary retrieval key. Person data is organized into person
related folders. Images of the person are stored and linked to
the person folder. The person data includes name, ID number,
aliases, address, telephone number, employer, associates,
occupation, vehicles, hair color, date of birth, eye color,
height, and other descriptive data about the person.
5.11.2 THE FOLLOWING SPECIFICATIONS APPLY TO THE REQUIRED PERSON
RELATED INTELLIGENCE APPLICATION AND, IF BID, EITHER OF THE
OPTIONAL APPLICATIONS. IF A BIDDER CHOOSES NOT TO DEVELOP
ANY OF THE OPTIONAL APPLICATIONS, THAT SHALL BE STATED.
5.11.2.1 EACH APPLICATION MUST BE TAILORED TO COUNTY NEEDS.
Each application WILL be tailored to county needs.
5.11.2.2 EACH APPLICATION MUST ALLOW FOR MULTIPLE METHODS FOR
CAPTURING IMAGES, AS DESCRIBED IN THE IMAGE CAPTURE SECTION.
Each application WILL allow for multiple methods for
capturing images, as described in the image capture section.
5.11.2.3 EACH APPLICATION MUST HAVE SEPARATE DATA BASES AND DATA
CAPTURE SCREENS. THE DATA CAPTURE SCREENS MUST MEET THE
SPECIFICATIONS AS OUTLINED IN THE DATA CAPTURE SECTION.
Each application WILL have separate data bases and data
capture screens. The data capture screens WILL meet the
specifications as outlined in the data capture section.
5.11.2.4 EACH APPLICATION MUST HAVE UP TO THREE TAILORED REPORTS/
FORMS, ONE OF WHICH IS A PRINTOUT OF THE ENTIRE FOLDER.
Each application WILL have up to three tailored reports/
forms, one of which is a printout of the entire folder.
--------------------------------------------------------------------------------
17 August 1993 41 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.11 INVESTIGATIVE APPLICATIONS:
5.11.2.5 EACH APPLICATION MUST MEET ON-LINE DATA/IMAGE
RETRIEVAL SECTION SPECIFICATIONS.
Each application WILL meet on-line data/image retrieval
section specifications.
5.11.2.6 EACH APPLICATION MUST ALLOW FOR 50 DIFFERENT DATA FIELDS IN
A FOLDER.
Each application WILL allow for 50 different data fields in
a folder.
5.11.2.7 EACH APPLICATION MUST ALLOW FREE FORM TEXT FIELDS ATTACHED
TO A SPECIFIED FOLDER.
Each application WILL allow free form text fields attached
to a specified folder. XImage Corporation's exclusive
"electronic note pad" function will allow the operator to
attach "notes" to a suspect's folder, booking or
appearance. They are analogous to the yellow "post-it"
note paper commonly found in offices today. This
computerized depiction will allow the inclusion of
"ad-hoc" text that will stay with a particular folder.
5.11.2.8 EACH APPLICATION MUST ABLE TO SEARCH BY ANY COMBINATION OF
DATA FIELDS TO BRING BACK ALL FOLDERS THAT MEET THE QUERY
QUALIFICATIONS.
Each application WILL able to search by any combination of
data fields to bring back all folders that meet the query
qualifications. The system will not be able to search
free form text.
5.12 BADGE MAKER APPLICATION:
5.12.1 THE SYSTEM SHALL PROVIDE FOR A METHOD OF PRODUCING EMPLOYEE
AND VISITOR BADGES. SEVERAL TYPES OF BADGES WILL BE
REQUIRED. DETAIL SPECIFICATIONS ARE INCLUDED IN THE
HARDWARE SECTION.
The system WILL provide for a method of producing employee
and visitor badges in different formats.
5.12.2 BIDDER MUST DESCRIBE HOW AN OPERATOR MAKES BADGES.
The production of photo ID badges and jail cards is
accomplished through the use of the optional ForceField
badge making sub-system. This sub-system consists of a
laminator, die cutter, and punch, along with necessary
materials for the production of 100 IDs.
--------------------------------------------------------------------------------
17 August 1993 42 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.13 WRISTBAND APPLICATION:
5.13.1 THE SYSTEM SHALL PROVIDE A METHOD OF PRODUCING INMATE
WRISTBANDS USING PHOTOS AND DATA FROM THE DATABASE. DETAIL
SPECIFICATIONS ARE INCLUDED IN THE HARDWARE SECTION.
The system WILL provide a method of producing inmate wristbands
using photos and data from the database.
5.13.2 BIDDER MUST DESCRIBE HOW AN OPERATOR MAKES WRISTBANDS.
The production of photo wristbands is accomplished through the
use of the optional ForceField badge making sub-system. This
sub-system consists of a laminator, die cutter, and punch,
along with necessary materials for the production of 100 IDs.
5.14 ARTIST APPLICATION (OPTIONAL):
5.14.1 THE SYSTEM, IF QUOTED, SHOULD SUPPORT AN ARTIST SUBSYSTEM ON A
SPECIFIED WORKSTATION. THE FUNCTION SHOULD ALLOW AN AUTHORIZED
USER TO ENHANCE AN EXISTING PHOTO (CHANGE SCARS, FACIAL HAIR,
GLASSES, ETC.) WITHOUT CHANGING THE ORIGINAL PHOTO. SHOULD BE
ABLE TO STORE THE ENHANCED PHOTO IN A SEPARATE FILE AND SEARCH
AGAINST EXISTING PHOTOS. THE FUNCTION SHOULD ALSO ALLOW THE
USER TO DRAW A SUBJECT FROM A DESCRIPTION WHEN THERE IS NO
EXISTING PHOTO. SHOULD BE ABLE TO STORE THE CREATED PHOTO IN A
SEPARATE FILE AND SEARCH AGAINST THE EXISTING PHOTOS.
FEATURE NOT PROVIDED.
5.14.2 BIDDER SHOULD DESCRIBE HOW AN OPERATOR CREATES IMAGES WITH THE
ARTIST APPLICATION.
FEATURE NOT PROVIDED.
5.15 WEIGHT CAPTURE APPLICATION (OPTIONAL):
THE SYSTEM SHOULD PROVIDE A METHOD OF ELECTRONICALLY COLLECTING INMATE
WEIGHT AT THE TIME OF PHOTO CAPTURE. THE SYSTEM WILL BE SHARED BY
THREE WORKSTATIONS IN THE BOOKING AREA AND SHALL HAVE A SWITCHING
DEVICE FROM EACH WORKSTATION. DETAIL SPECIFICATIONS ARE INCLUDED IN
THE HARDWARE SECTION.
FEATURE NOT PROVIDED.
--------------------------------------------------------------------------------
17 August 1993 43 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
5 SYSTEM FUNCTIONS
5.16 HEIGHT CAPTURE APPLICATION (OPTIONAL):
THE SYSTEM SHOULD PROVIDE A METHOD OF ELECTRONICALLY COLLECTING INMATE
HEIGHT AT THE TIME OF PHOTO CAPTURE. THE SYSTEM WILL BE SHARED BY
THREE WORKSTATIONS IN THE BOOKING AREA AND SHALL HAVE A SWITCHING
DEVICE FROM EACH WORKSTATION. THE SOLUTION MAY BE ENTIRELY
ELECTRONIC OR MAY REQUIRE SOME STAFF ACTION. DETAIL SPECIFICATIONS
ARE IN THE HARDWARE SECTION.
FEATURE NOT PROVIDED.
5.17 SIGNATURE CAPTURE APPLICATION (OPTIONAL):
THE SYSTEM SHOULD PROVIDE A METHOD OF COLLECTING INMATE SIGNATURES.
SIGNATURES SHALL BE ATTACHED TO A SPECIFIC DOCUMENT AND SHALL ONLY BE
REPRODUCED AS A PART OF THAT DOCUMENT. DETAIL SPECIFICATIONS ARE IN
THE HARDWARE SECTION.
FEATURE NOT PROVIDED.
--------------------------------------------------------------------------------
17 August 1993 44 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
6 MECHANICAL AND ELECTRICAL REQUIREMENTS
6.1 CODES AND STANDARDS:
ALL ITEMS, EQUIPMENT, AND ACCESSORIES FOR THIS PROCUREMENT (AS
SEPARATE ITEMS AND AS A COMBINED SYSTEM) SHALL BE BUILT IN ACCORDANCE
WITH ALL APPLICABLE FEDERAL, STATE, AND CITY STANDARDS AND CODES AND
STANDARDS THAT ARE IN EFFECT ON THE DATE OF PROPOSAL SUBMITTAL,
INCLUDING BUT NOT LIMITED TO THE FOLLOWING:
FCC RULES, PART 15.
WHEN APPLICABLE, ALL EQUIPMENT SHALL CONFORM TO UNDERWRITERS'
LABORATORIES (UL) SPECIFICATIONS.
All items, equipment, and accessories for this procurement (as
separate items and as a combined system) WILL be built in accordance
with all applicable Federal, State, and City standards and codes and
standards that are in effect on the date of proposal submittal,
including but not limited to the FCC rules, PART 15.
6.2 EQUIPMENT SPECIFIED OR SUPPLIED BY THE BIDDER SHALL BE EQUIPPED WITH
FUSES, CIRCUIT BREAKERS, OR OTHER PROTECTIVE DEVICES FOR PROPER
OPERATION, PROTECTION OF PERSONNEL AND EQUIPMENT.
Equipment specified or supplied by the bidder WILL be equipped with
fuses, circuit breakers, or other protective devices for proper
operation, protection of personnel and equipment.
6.3 ALL POWER SUPPLIES USED IN THE SYSTEM SHALL BE FULLY SHORT-CIRCUIT
PROTECTED. A SHORT IN THE POWER SUPPLY DISTRIBUTION BUS SHOULD CAUSE THE
POWER SUPPLY TO ELECTRONICALLY SHUT DOWN UNTIL THE SHORT IS REMOVED.
All power supplies used in the system WILL be fully short-circuit
protected. A short in the power supply distribution bus should cause the
power supply to electronically shut down until the short is removed.
6.4 THE SYSTEM SHALL BE ABLE TO ACCEPT AN ELECTRICAL SUPPLY PROVIDED BY
THE COUNTY THAT SWITCHES AUTOMATICALLY FROM ANY 1 OF 4 SOURCES. THE
SYSTEM SHALL PROVIDE SURGE AND DROP IN POWER PROTECTION FOR ALL
HARDWARE DEVICES.
The system WILL be able to accept an electrical supply provided by the
County that switches automatically from any 1 of 4 sources. The system
shall provide surge and drop in power protection for all hardware
devices.
--------------------------------------------------------------------------------
17 August 1993 45 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
6 MECHANICAL AND ELECTRICAL REQUIREMENTS
6.5 ALL EQUIPMENT SUPPLIED SHALL BE PROVIDED WITH PROTECTIVE COVERS FOR
MODULES AND SUBASSEMBLIES THAT HAVE HAZARDOUS EXPOSED WIRING OR
TERMINALS. COVERS OR ENCLOSURES ON EQUIPMENT SHALL NOT BE ELIMINATED
TO ACCOMMODATE COMPONENT MODIFICATIONS.
All equipment supplied WILL be provided with protective covers for
modules and subassemblies that have hazardous exposed wiring or
terminals. Covers or enclosures on equipment WILL not be eliminated to
accommodate component modifications.
6.6 ALL EQUIPMENT MOUNTED IN CABINENTS SHALL BE DESIGNED FOR EASY ACCESS
TO FACILITATE ANY REQUIRED MAINTENANCE.
All equipment mounted in cabinents WILL be designed for easy access to
facilitate any required maintenance.
6.7 ALL REQUIRED INTERCONNECTING CABLES AND CONNECTORS SHALL BE FURNISHED
WITH THE EQUIPMENT.
All required interconnecting cables and connectors WILL be furnished
with the equipment.
6.8 ALL CABLES SHALL BE WELL INSULATED AND APPROPRIATE FOR THE INTENDED
CLASS OF SERVICE.
All cables WILL be well insulated and appropriate for the intended
class of service.
6.9 ALL CONNECTORS SUPPLIED SHALL BE WELL DESIGNED AND APPROPRIATE TO THE
NORMAL USAGE AND ENVIRONMENT OF WHICH THEY ARE APART.
All connectors supplied WILL be well designed and appropriate to the
normal usage and environment of which they are apart.
6.10 ALL CONNECTORS WHERE NECESSARY SHALL HAVE A POSITIVE LOCKING MECHANISM
TO PREVENT ACCIDENTAL REMOVAL.
All connectors where necessary WILL have a positive locking mechanism
to prevent accidental removal.
--------------------------------------------------------------------------------
17 August 1993 46 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
6 MECHANICAL AND ELECTRICAL REQUIREMENTS
6.11 ALL CABLES SHALL BE MARKED BY A PERMANENT METHOD, AT LEAST ON EACH
END, THAT ALLOWS IDENTIFICATION OF THE CABLE EASILY TRACEABLE TO THE
MAINTENANCE DOCUMENTATION.
All cables WILL be marked by a permanent method, at least on each end,
that allows identification of the cable easily traceable to the
maintenance documentation.
6.12 ALL CONNECTORS SHALL BE PERMANENTLY MARKED WITH A REFERENCE
DESIGNATION THAT CORRESPONDS TO THEIR MATING RECEPTACLE AND THE SUPPLIED
DOCUMENTATION.
All connectors WILL be permanently marked with a reference designation
that corresponds to their mating receptacle and the supplied
documentation.
--------------------------------------------------------------------------------
17 August 1993 47 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.1 STANDARD EQUIPMENT:
WHEREVER POSSIBLE, THE SYSTEM SHOULD INCORPORATE STANDARD
"OFF-THE-SHELF" EQUIPMENT FOR WHICH THE PERFORMANCE AND RELIABILITY
CHARACTERISTICS ARE WELL KNOWN FROM ACTUAL FIELD EXPERIENCE.
QUALITY OF THE EQUIPMENT WILL BE CONSIDERED IN EVALUATION OF BIDS.
THE COUNTY CURRENTLY SUPPORTS IBM PS/2 AS A STANDARD PERSONAL
COMPUTER.
IF A BIDDER PROPOSES TO MODIFY A PRODUCT SO AS TO MAKE IT CONFORM
TO THE REQUIREMENTS OF THESE BID DOCUMENTS, THE BIDDER SHALL (1)
ATTACH TO THE BID A CLEAR DESCRIPTION OF SUCH PROPOSED
MODIFICATIONS AND (2) CLEARLY XXXX ANY DESCRIPTIVE MATERIALS TO
SHOW THE PROPOSED MODIFICATIONS. MODIFICATIONS PROPOSED AFTER THE
BID OPENING WILL NOT BE CONSIDERED.
Wherever possible, the system WILL incorporate standard
"off-the-shelf" equipment for which the performance and reliability
characteristics are well known from actual field experience.
Quality of the equipment will be considered in evaluation of bids.
For the Hennepin County Sheriff's Department we have specified IBM
PS/2 466DX ValuePoint ImageStation workstations connected to an IBM
RISC System/6000 file server.
7.2 CONFIGURATION:
LISTED BELOW ARE PRIMARY PIECES OF HARDWARE FOR THE INITIAL SYSTEM.
SEE APPENDIX "C" FOR DRAWING OF EQUIPMENT SETUP. THIS LIST WILL NOT
PREVENT THE COUNTY FROM ELECTING TO PURCHASE A LARGER OR SMALLER
QUANTITY OF ANY ITEM. WHERE IT IS NECESSARY TO ADD HARDWARE FOR THE
QUOTED SYSTEM TO FUNCTION, THE BIDDER MUST INCLUDE THESE ITEMS.
LISTED BELOW ARE HARDWARE DEVICES WHICH MUST BE QUOTED IN THE
RECOMMENDED SYSTEM APPENDIX OF THE PRICE SHEET:
FILE SERVER
BACKUP DEVICE
WORKSTATIONS (8)
UPS (8)
SLAVE MONITOR
CAMERA AND LIGHTING SYSTEM (3)
COLOR SCANNER
VIDEO TAPE FRAME CAPTURE DEVICE
BLACK & WHITE PRINTERS (6)
COLOR PRINTERS (SMALL) (3)
COLOR PRINTER (LARGE) (1)
BADGE MAKER
WRISTBAND MAKER
--------------------------------------------------------------------------------
17 August 1993 48 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
LISTED BELOW ARE HARDWARE DEVICES WHICH MUST BE QUOTED, IF
AVAILABLE, IN THE OPTIONAL SECTION E OF THE PRICE SHEET:
WEIGHT (SCALE) CAPTURE DEVICE
HEIGHT CAPTURE DEVICE
SIGNATURE CAPTURE DEVICE
FINGERPRINT ACCESS DEVICE
--------------------------------------------------------------------------------
17 August 1993 49 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.1 BIDDER MUST PROVIDE A COMPLETE LIST OF HARDWARE, BASED ON
THE HARDWARE CONFIGURATION DIAGRAM, APPENDIX C.
FILE SERVER
FILE SERVER
/X/ IBM RS/6000 Model 34H with 32MB RAM, 42 Mhz(1)
AIX UNIX Version 3.2
SYBASE SQL Server
Ports:
Serial (2)
Parallel (1)
SCSI (2)
Ethernet (1)
4 Microchannel Slots
3 1/2 1.44 Floppy Disk Drive (1)
400 MB System Hard Disk (1)
Video Graphic Adaptor (1)
/X/ IBM Monochrome Display Monitor (1)
DATA STORAGE (TEXT)
/X/ 669 MB System Data Hard Disk (2)
IMAGE STORAGE
/X/ Magnetic Disk ImageStorage
2.5 GB Seagate Hard Drive (5)
BACKUP DEVICE
/X/ Parity 2.3 XX 0xx Tape Back-Up (1)
MAINTENANCE MODEM
/X/ Telebit TrailBlazer Plus 19.2 KB Maintenance
Modem (2)
WORKSTATION
/X/ IBM PS/2 ValuePoint ImageStation (1)
SCO UNIX Open Desktop Release 3.0 (1)
Truevision ATVista 32-bit Videographics Card (1)
/X/ 15-inch Electohome Color Monitor (1)
BLACK AND WHITE SIMPLEX PRINTER
/X/ HP LaserJet 4 System Printer (1)
UPS
/X/ Xxxxxxx AP1000 Series Uninterruptible
Power System (1)
--------------------------------------------------------------------------------
17 August 1993 50 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.1 BIDDER MUST PROVIDE A COMPLETE LIST OF HARDWARE, BASED ON
THE HARDWARE CONFIGURATION DIAGRAM, APPENDIX C.
CONTINUED ...
NARCOTICS DIVISION
WORKSTATION
/X/ IBM PS/2 ValuePoint ImageStation (1)
SCO UNIX Open Desktop Release 3.0 (1)
Truevision ATVista 32-bit Videographics Card (1)
/X/ 15-inch Electohome Color Monitor (1)
SMALL COLOR PRINTER
/X/ Kodak SV6600 Color Printer, Extractor,
and Finisher. (1)
B&W SIMPLEX PRINTER
/X/ HP LaserJet 4 Printer (1)
UPS
/X/ Xxxxxxx AP1000 Series Uninterruptible
Power System (1)
--------------------------------------------------------------------------------
17 August 1993 51 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.1 BIDDER MUST PROVIDE A COMPLETE LIST OF HARDWARE, BASED ON
THE HARDWARE CONFIGURATION DIAGRAM, APPENDIX C.
CONTINUED ...
DETECTIVES DIVISION
WORKSTATION
/X/ IBM PS/2 ValuePoint ImageStation (1)
SCO UNIX Open Desktop Release 3.0 (1)
Truevision ATVista 32-bit Videographics Card (1)
/X/ 15-inch Electohome Color Monitor (1)
SMALL COLOR PRINTER
/X/ Kodak SV6600 Color Printer, Extractor, and
Finisher. (1)
B&W SIMPLEX PRINTER
/X/ HP LaserJet 4 Printer (1)
CAL-PHOTO CAPTURE STUDIO
/X/ Hitachi Hi-Resolution HV-C10F RGB Video Camera (1)
/X/ Remote Pan and Tilt Mechanism (1)
Vicon Model V3000 APT Remote Pan & Tilt (1)
V1600 XX Xxxx Mount with V1600 AH Adjustable Head (1)
/X/ HALO 3-Point Lighting System (1)
/X/ Reflective Light Pedestal (1)
/X/ 18% Grey Background (1)
VIDEOTAPE CAPTURE DEVICE
/X/ Video Capture Sub-system (1)
Truevision NTSC VID I/O Box Encoder/Decoder (1)
UPS
/X/ Xxxxxxx AP1000 Series Uninterruptible
Power System (1)
ARTIST STATION
Not supplied in the confines of this bid.
--------------------------------------------------------------------------------
17 August 1993 52 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.1 BIDDER MUST PROVIDE A COMPLETE LIST OF HARDWARE, BASED ON
THE HARDWARE CONFIGURATION DIAGRAM, APPENDIX C.
CONTINUED ...
JAIL/RECORDS DIVISION
WORKSTATIONS
/X/ IBM PS/2 ValuePoint ImageStation (3)
SCO UNIX Open Desktop Release 3.0 (3)
Truevision ATVista 32-bit Videographics Card (3)
/X/ 15-inch Electohome Color Monitor (3)
SLAVE MONITOR
/X/ 15-inch Electohome Color Monitor (1)
- tied to 1 of the ImageStations above.
SCANNER
/X/ Hi-Res. Camera Scanner/Copy Stand (1)
Hitachi Hi-Res. HV-C10 RGB Video Camera (1)
Xxxxxx Copy Stand (1)
SMALL COLOR PRINTER
/X/ Kodak SV6600 Color Printer, Extractor, and
Finisher. (1)
LARGE COLOR PRINTER
/X/ Mitsubishi CP-210U Large Format Color Video Printer (1)
B&W DUPLEX PRINTER
/X/ HP LaserJet 4 Si Duplex Printer (2)
BADGEMAKER
/X/ XImage Badge Laminator
/X/ XImage Die Cutter
UPS
/X/ Xxxxxxx AP1000 Series Uninterruptible
Power System (2)
--------------------------------------------------------------------------------
17 August 1993 53 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.1 BIDDER MUST PROVIDE A COMPLETE LIST OF HARDWARE, BASED ON
THE HARDWARE CONFIGURATION DIAGRAM, APPENDIX C.
CONTINUED ...
JAIL/BOOKING DIVISION
WORKSTATIONS
/X/ IBM PS/2 ValuePoint ImageStation (3)
SCO UNIX Open Desktop Release 3.0 (3)
Truevision ATVista 32-bit Videographics Card (3)
/X/ 15-inch Electohome Color Monitor (3)
CAL-PHOTO PHOTOGRAPHY AREA
/X/ Hitachi Hi-Res. HV-C10F RGB Video Camera (1)
/X/ Remote Pan and Tilt Mechanism (1)
Vicon Model V3000 APT Remote Pan & Tilt (1)
V1600 XX Xxxx Mount with V1600 AH Adjustable Head (1)
/X/ HALO 3-Point Lighting System (1)
/X/ Reflective Light Pedestal (1)
/X/ 18% Grey Background (1)
SWITCHING DEVICE
/X/ For 3 monitors to access single camera.
B&W DUPLEX PRINTER
/X/ HP LaserJet 4 Si Duplex Printer (1)
WRISTBAND MAKER
/X/ XImage Wristband Laminator
/X/ XImage Die Cutter
UPS
/X/ Xxxxxxx AP1000 Series Uninterruptible
Power System (3)
OPTIONS
Device for Weight Capture (1) - Not quoted within this bid.
Device for Signature Capture (1) - Not quoted within
this bid.
Device for Height Capture (1) - Not quoted within this bid.
Fingerprint Access Device (1) - Not quoted within this bid.
--------------------------------------------------------------------------------
17 August 1993 54 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.2 CONFIGURATION:
7.2.2 THE CONTRACTOR SHALL PROVIDE A MANUAL FOR EACH PIECE OF
EQUIPMENT AND OPTIONS DELIVERED.
XImage Corporation WILL provide a manual for each piece of
equipment and options delivered.
7.3 PROVIDE FLEXIBILITY:
7.3.1 ALL STATIONS SHOULD BE AS FUNCTIONALLY EQUIVALENT AS
POSSIBLE SO THAT ANY FUNCTION CAN BE PERFORMED FROM ANY
WORKSTATION, SUBJECT ONLY TO SOFTWARE CONTROLS AND INHERENT
HARDWARE LIMITATIONS (E.G. CAMERA/PRINTER ETC).
All stations WILL be as functionally equivalent as possible
so that any function can be performed from any workstation,
subject only to sofware controls and inherent hardware
limitations.
7.3.2 THE SYSTEM MUST BE EASY TO RECONFIGURE AND EXPAND, SUCH AS
ADD-ON FILE SERVERS, WORKSTATIONS, SCANNERS, FINGERPRINT
ACCESS DEVICES, ETC. BIDDER MUST DESCRIBE HOW THIS IS
ACCOMPLISHED ON THE QUOTED SYSTEM.
The system WILL be easy to reconfigure and expand, such as
add-on file servers, workstations, scanners, fingerprint
access devices, etc. Because of the modular configuration of
the ForceField system it is easy to reconfigure and expand.
This will allow Hennepin County to expand their system with
a minimum of effort and with little change to the existing
system.
7.3.3 IF THE FILE SERVER BECOMES INOPERABLE, THE WORKSTATIONS MUST
BE ABLE TO CONTINUE TO CAPTURE IMAGES AND DATA, AND PRINT
INITIAL BOOKING FORMS.
If the file server becomes inoperable, the workstations WILL
be able to continue to capture images and data, and print
initial booking forms.
--------------------------------------------------------------------------------
17 August 1993 55 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.3 PROVIDE FLEXIBILITY:
7.3.4 THE THREE BOOKING WORKSTATIONS MUST BE CAPABLE OF STORING A
TOTAL OF 100 (ONE HUNDRED) BOOKINGS AND ASSOCIATED IMAGES
WHILE THE FILE SERVER IS INOPERABLE AND SHOULD BE CAPABLE OF
STORING 150 (ONE HUNDRED FIFTY).
The three booking workstations WILL be capable of storing a
total of 100 (one hundred) bookings and associated images
while the file server is inoperable and should be capable of
storing 150 (one hundred fifty).
7.3.5 THE REMAINING CAPTURE STATIONS MUST BE CAPABLE OF STORING 20
(TWENTY) FOLDERS AND ASSOCIATED IMAGES WHILE THE FILE SERVER
IS INOPERABLE.
The remaining capture stations WILL be capable of storing 20
(twenty) folders and associated images while the file server
is inoperable.
7.3.6 WHEN THE FILE SERVER BECOMES OPERABLE, THE DATA AND IMAGES
MUST BE TRANSFERRED TO THE FILE SERVER.
When the file server becomes operable, the data and images
WILL be transferred to the file server.
7.4 FILE SERVER:
7.4.1 THE FILE SERVER MUST BE A MEMBER OF AN UPWARD-COMPATIBLE
"FAMILY" OF PROCESSORS SO THAT THE SYSTEM CAN ACCOMMODATE
FUTURE EXPANSION BY UPGRADING THE PROCESSORS WITH MINIMAL
EFFECT ON APPLICATION SOFTWARE. BIDDER SHOULD STATE WHERE
QUOTED FILE SERVER STANDS WITHIN THE FAMILY OF PROCESSORS.
OTHER INTERPRETATIONS OF THE PHRASE, "FAMILY OF PROCESSORS,"
WILL BE ACCEPTED IF SOFTWARE WHICH HAS BEEN SUPPORTING THE
REQUIRED WORKLOAD AT THE REQUIRED PERFORMANCE LEVELS WILL
COMPILE AND EXECUTE WITHOUT MODIFICATION OR EMULATION ON
PROPOSED REPLACEMENT PROCESSORS.
The file server WILL be a member of an upward-compatible
"family" of processors so that the system can accommodate
future expansion by upgrading the processors with minimal
effect on application software.
The RISC System/6000 models come in four binary-compatible
series: entry-level 200 Series and 300 Series desktop
POWERservers, 500 Series deskside models, and the high
--------------------------------------------------------------------------------
17 August 1993 56 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.4 FILE SERVER:
performance/high capacity 900 POWERserver Series. Binary
compatibility across the RISC System/6000 family allows you
to develop your applications on the system of your choice
and replicate them on any RISC System/6000. You buy only
enough power to serve your computing needs today, while
protecting your investment in the future.
--> The IBM RISC System/6000 family servers proposed by
XImage Corporation has been awarded the 1993 BYTE
Dealers Choice Award for best workstation.
--> The proposed 300 Series of servers are industry-leading
systems that provide excellent price/performance and
capacity, with up to 256MB of memory and a maximum of
4GB of internal disk storage.
7.4.2 THE SERVER MUST HAVE A MINIMUM OF 32 MB OF RAM AND SHOULD BE
UPGRADABLE TO 128 MB OF RAM.
The server WILL have a minimum of 32 MB of RAM and should be
upgradable to 128 MB of RAM.
7.4.3 THE SERVER SHOULD HAVE A MINIMUM PERFORMANCE SPECMARK OF 35
OR EQUIVALENT.
The server WILL have a minimum performance SPECmark of 35
or equivalent.
7.4.4 THE SERVER MUST HAVE A PROCESSOR SPEED OF 33 MHz OR BETTER.
The server WILL have a processor speed of 66 MHz.
7.4.5 THE SERVER MUST HAVE AT LEAST THREE 32-BIT OR BETTER DATA
BUS EXPANSION SLOTS.
The proposed server WILL have four (4) 32-bit Micro Channel
card slots; two (2) serial ports; and one (1) parallel
printer port.
7.4.6 THE SERVER MUST HAVE A 3 0/0" XXXXXXXX XXXXX.
The proposed server WILL have a 3 1/2" diskette drive.
--------------------------------------------------------------------------------
17 August 1993 57 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.4 FILE SERVER:
7.4.7 THE SERVER MUST HAVE A TRUE MULTI-TASKING 32-BIT OPERATING
SYSTEM THAT MEETS OPERATING SYSTEM SPECIFICATIONS AS
REFERENCED IN OPERATING SYSTEM SOFTWARE SECTION 8.2.
The server WILL utilize IBM AIX, a true multi-tasking 32-bit
operating system that meets operating system specifications
as referred in Operating System Software.
7.4.8 SYSTEM MUST INITIALLY SUPPORT A MINIMUM OF TWENTY
WORKSTATIONS (CAPTURE OR DISPLAY) WHILE CONTINUING TO MEET
ALL SPECIFICATIONS HEREIN.
The configuration specified WILL initially support a minimum
of twenty (20) workstations (capture or display) and
continue to meet all specifications herein.
7.4.9 SYSTEM MUST BE UPGRADABLE TO AT LEAST FORTY WORKSTATIONS
AND TWICE THE INITIAL SUPPORTED IMAGES AND DATE WHILE
CONTINUING TO MEET ALL SPECIFICATIONS HEREIN.
The configuration specified WILL be upgradable to at least
forty (40) workstations and twice the initial supported
images and data and continue to meet all specifications
herein.
7.4.10 BIDDER MUST STATE THE NUMBER OF WORKSTATIONS THAT INITIAL
SYSTEM WILL SUPPORT.
The configuration specified WILL initially support a maximum
of twenty (20) workshops (capture or display) and will be
upgraded to at least forty (40) workstations with minimal
changes to the initial hardware configuration.
7.4.11 DATA STORAGE:
7.4.11.1 THE SYSTEM MUST BE CAPABLE OF CAPTURING, STORING, AND
QUICKLY RETRIEVING IMAGES AND CORRESPONDING DATE IN MULTIPLE
DATABASES TO BE DEFINED BY THE COUNTY (I.E. ADULTS BOOKED,
EMPLOYEE PHOTO I.D., INVESTIGATIVE, ETC.)
The system WILL be capable of capturing, storing, and
quickly retrieving images and corresponding date in
multiple databases to be defined by the County (i.e.,
adults booked, employee photo i.d., investigative, etc.)
--------------------------------------------------------------------------------
17 August 1993 58 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.4 FILE SERVER:
7.4.11.2 THE SYSTEM MUST BE ABLE TO INITIALLY SUPPORT THREE YEARS
OF ON-LINE STORAGE BASED ON THE GIVEN USE, A TOTAL OF
125,000 IMAGES PER YEAR AND 375,000 FOR THREE YEARS. THE
NUMBER OF IMAGES ARE BASED ON:
1) 40,000 BOOKINGS (ONE FRONT AND ONE SIDE VIEW PHOTO FOR
EACH BOOKING) PER YEAR, OR 80,000 IMAGES WITH AN
AVERAGE OF 600 BYTES OF DATA FOR EACH BOOKING;
2) 10,000 ADDITIONAL FRONT AND SIDE VIEWS FOR GLASSES,
WIGS, TATTOOS, ETC., OR 20,000 IMAGES ATTACHED TO
ABOVE BOOKINGS;
3) 2,000 EMPLOYEE/VISITOR PHOTOS WITH AN AVERAGE OF 600
BYTES OF DATA FOR EACH EMPLOYEE;
4) 23,000 INVESTIGATIVE RECORDS WITH AN AVERAGE OF 6K OF
DATA FOR EACH RECORD.
5) AUDIT LOG
The system WILL be able to initially support three years
of on-line storage based on the given use, a total of
125,000 images per year and 375,000 for three years.
7.4.12 FILE SERVER MONITOR, KEYBOARD & MOUSE:
THE SERVER MONITOR, KEYBOARD AND MOUSE MUST HAVE THE SAME
SPECIFICATIONS AS A WORKSTATION AND BE A SINGLE SCREEN
SOLUTION FOR IMAGES AND DATA. FAILURE OR MAINTENANCE OUTAGE
OF THE SYSTEM TERMINAL MUST NOT FUNCTIONALLY DISABLE THE
ASSOCIATED FILE SERVER.
An additional IBM PS/2 466DX ValuePoint ImageStation will be
located at the file server location. This station's monitor,
keyboard and mouse WILL have the same specification as other
workstation's on the system and be a single screen solution
for images and data. Failure or maintenance outage of the
system terminal WILL not functionally disable the associated
file server.
7.5 MODEM TO PROVIDE MAINTENANCE SUPPORT:
7.5.1 MUST HAVE A HIGH SPEED MODEM WITH A MINIMUM 9600 BPS RATE.
BIDDER MUST STATE MODEM BPS RATE.
The proposed system WILL have a Telebit Trailblazer T2500
modem which features a 1800 bps rate.
--------------------------------------------------------------------------------
17 August 1993 59 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.5 MODEM TO PROVIDE MAINTENANCE SUPPORT:
7.5.2 BIDDER SHOULD STATE WHETHER OR NOT A FAX CAPABILITY IS PART
OF THE MODEM.
Fax capability is not a part of the supplied modem.
7.5.3 MUST USE A CONVENTIONALLY SWITCHED TELEPHONE LINE.
The supplied modem WILL use a conventionally switched
telephone line.
7.6 BACKUP DEVICE:
7.6.1 THE SYSTEM MUST INCLUDE A STATE-OF-THE-ART BACKUP DEVICE.
The system WILL include a 2.3 XX 0xx backup device.
7.6.2 BIDDER MUST STATE THE TYPE OF MEDIUM USED (I.E. TYPE OF
TAPE).
8MM magnetic tape backup is utilized by the ForceField
System.
7.6.3 THE DEVICE(S) MUST ALLOW BACKUPS OF ALL WORKSTATIONS AND
THE FILE SERVER FROM ONE LOCATION.
The device WILL allow backups of all workstations and the
file server from one location.
7.6.4 THERE MUST BE SUFFICIENT STORAGE FOR AT LEAST 2 GB PER
STORAGE MEDIUM.
The proposed magnetic tape storage is sufficient for 2.3
GB each cartridge.
7.6.5 THE SUSTAINED TRANSFER RATE MUST BE AT LEAST 200 KB/SEC.
BIDDER MUST STATE KB/SEC TRANSFER RATE AND SEARCH RATE OF
PROPOSED DEVICE.
The sustained transfer rate of the proposed tape backup
device WILL EXCEED 200 KB/sec.
The KB/sec transfer and search rate is 245 KB/sec.
--------------------------------------------------------------------------------
17 August 1993 60 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.7 WORKSTATIONS (8):
7.7.1 THE WORKSTATION MUST BE A SINGLE SCREEN SOLUTION DISPLAYING
BOTH DATA AND IMAGES FOR PHOTO IMAGING APPLICATIONS.
The workstation WILL be a single screen solution displaying
both data and images for photo imaging applications. The
ForceField System displays both images and data on a single
screen.
7.7.2 MONITOR:
7.7.2.1 MUST HAVE A MINIMUM RESOLUTION OF 780 x 480 PIXELS AND
SUPPORT BOTH 16 AND 24-BIT COLOR IMAGES WITH .28MM DOT
PITCH OR BETTER.
The workstation monitor is the ELECTROHOME ECM 1510 with
a resolution of 1024 x 768 pixels and supports both 16 and
24-bit color images with .28mm dot pitch.
We also offer a 13" SONY CPD-1302 with a resolution of
900 x 560 pixels and supports both 16 and 24-bit color
images with .28mm dot pitch.
--> This option represents a significant savings to Hennepin
County.
7.7.2.2 MUST HAVE A MINIMUM OF A 15-INCH DIAGONAL NON-GLARE
SCREEN. BIDDER SHOULD SPECIFY OPTIONAL MONITORS (SCREEN
SIZES LARGER AND SMALLER THAN 15" DIAGONAL, HIGHER
RESOLUTION, ETC. WITH SPECIFICATIONS).
The ELECTROHOME ECM 1510 has a 15-inch diagonal non-glare
screen.
The SONY CPD-1302 has a 13-inch diagonal non-glare screen.
7.7.2.3 MUST HAVE A NON-INTERLACED MONITOR WITH AN APPROPRIATE
RESOLUTION AND REFRESH RATE FOR THE GRAPHICS BOARD.
The ELECTROHOME ECM 1510 & SONY CPD-1302 are both
non-interlaced with an appropriate resolution and
refresh rate for the graphics board.
7.7.2.4 MUST DISPLAY INTENSITY CONTINUOUSLY VARIABLE BY THE
OPERATOR FROM COMPLETELY DARK TO MAXIMUM BRIGHTNESS.
The ELECTROHOME ECM 1510 & SONY CPD-1302 WILL both
display intensity continuously variable by the operator
from completely dark to maximum brightness.
--------------------------------------------------------------------------------
17 August 1993 61 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.7 WORKSTATIONS (8):
7.7.2.5 ALL CHARACTERS AND GRAPHICS, INCLUDING "DIM," MUST BE
STABLE AND JITTER FREE.
The ELECTROHOME ECM 1510 & SONY CPD-1302 are both
non-interlaced. The primary benefit of this feature is
that the display will remain stable and flicker free
under most all ambient conditions encountered in a
typical office environment.
7.7.2.6 CHARACTERS AND GRAPHICS MUST HAVE A UNIFORM APPEARANCE ON
ALL PARTS OF THE SCREEN.
Characters and graphics WILL have a uniform appearance on
all parts of the screen.
7.7.2.7 MUST BE ATTACHED TO A TILT/SWIVEL BASE.
The monitor WILL be attached to a tilt/swivel base.
7.7.3 KEYBOARD AND MOUSE:
7.7.3.1 THE KEYBOARD DESIGN MUST PREVENT MALFUNCTION DUE TO KEY
"BOUNCE," SIMULTANEOUS CLOSURE OF MULTIPLE KEYS OR
SPILLAGE OF LIQUIDS.
The keyboard design WILL prevent malfunction to key
"bounce," simultaneous closure of multiple keys or
spillage of liquids.
7.7.3.2 THE KEYS SHOULD BE FORMED BY DOUBLE-SHOT MOLDING TO
PREVENT DIRT AND DUST FROM OBLITERATING THE LEGENDS.
The keys WILL be formed by double-shot molding to prevent
dirt and dust from obliterating the legends.
7.7.3.3 THE KEYBOARD MUST BE DETACHED OR DETACHABLE FROM THE
WORKSTATION ON AN EXTENDED, COILED CABLE, AND ITS
POSITION MUST BE ADJUSTABLE BY THE OPERATOR.
The keyboard WILL be detached or detachable from the
workstation on an extended, coiled cable, and its
position CAN be adjustable by the operator.
7.7.3.4 MUST INCLUDE A MOUSE.
The workstation WILL include a mouse.
--------------------------------------------------------------------------------
17 August 1993 62 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.7 WORKSTATIONS (8):
7.7.4 PROCESSOR:
7.7.4.1 THE PROCESSOR MUST BE A MEMBER OF AN UPWARD-COMPATIBLE
"FAMILY OF PROCESSORS" SO THAT THE SYSTEM CAN ACCOMMODATE
FUTURE EXPANSION BY UPGRADING THE COMPUTER WITH MINIMAL
EFFECT ON APPLICATION SOFTWARE. BIDDER SHOULD STATE WHERE
QUOTED PROCESSOR STANDS WITHIN THE FAMILY OF PROCESSORS.
OTHER INTERPRETATIONS OF THE PHRASE, "FAMILY OF PROCESSORS"
WILL BE ACCEPTED IF SOFTWARE WHICH HAS BEEN SUPPORTING THE
REQUIRED WORKLOAD AT THE REQUIRED PERFORMANCE LEVELS WILL
COMPILE AND EXECUTE WITHOUT MODIFICATION OR EMULATION ON
PROPOSED REPLACEMENT PROCESSORS.
The processor WILL be a member of an upward-compatible
"family of processors" so that the system can accommodate
future expansion by upgrading the computer with minimal
effect on application software.
The IBM PS/2 466DX ValuePoint ImageStation utilizes the
powerful Intel 80486 family of microprocessors. This will
give Hennepin County Sheriff's Department the power and the
speed to take full advantage of the ForceField imaging
software. Should the County decide to expand the
capabilities of the system, this platform can accommodate
future expansion with minimal effect on application software.
7.7.4.2 SHOULD UTILIZE A CPU WITH A MINIMUM SPECMARK OF 25 OR
EQUIVALENT.
The workstations WILL utilize a CPU with a minimum SPECmark
of 25 or equivalent.
7.7.4.3 MUST HAVE A MINIMUM PROCESSOR SPEED OF 33 MHz.
The workstations WILL have a processor speed of 66 MHz.
7.7.4.4 MUST HAVE THE EQUIVALENT OF A 486 OR BETTER PROCESSOR.
The workstations WILL utilize the Intel 486 DX processor.
--------------------------------------------------------------------------------
17 August 1993 63 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.7 WORKSTATIONS (8):
7.7.4.5 MUST HAVE A MINIMUM OF 16 MB RAM AND SHOULD BE UPGRADABLE TO
32 MB RAM.
The workstations WILL have a minimum of 16 MB RAM and WILL be
upgradable to 32 MB RAM.
7.7.4.6 MUST HAVE A MINIMUM A 160 MB HARD DISK.
The workstations WILL have a minimum 160MB hard disk.
7.7.4.7 MUST HAVE AT LEAST TWO 32-BIT OR BETTER DATA BUS EXPANSION
SLOTS.
The workstations WILL have at least two 32-bit data bus
expansion slots.
7.7.4.8 MUST HAVE A 0-0/0" XXXXXXXX XXXXX.
The workstations WILL have a 0-0/0" xxxxxxxx xxxxx.
7.7.4.9 MUST HAVE A TRUE MULTI-TASKING 32-BIT OPERATING SYSTEM THAT
MEETS OPERATING SYSTEM SPECIFICATIONS AS REFERENCED IN THE
OPERATING SYSTEM SOFTWARE SECTION 8.2.
The workstations WILL utilize SCO Unix, a true Multi-tasking
32-bit operating system that meets operating system
specifications as referenced in the Operating System
Software section. SCO Open Desktop is an integrated,
advanced, 32-bit operating system that combines the
collective power of a graphical UNIX system and networking
services.
--------------------------------------------------------------------------------
17 August 1993 64 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.7 WORKSTATIONS (8):
7.7.5 VIDEO GRAPHICS BOARD:
7.7.5.1 ALL WORKSTATIONS MUST HAVE A VIDEO GRAPHICS BOARD THAT
CAPTURES AND DISPLAYS IMAGES WITH A RESOLUTION EQUAL TO OR
BETTER THAN 750 X 480 PIXELS. BIDDER MUST QUOTE A 24-BIT
SOLUTION IN THE RECOMMENDED SYSTEM AND MUST QUOTE A 16-BIT
SOLUTION AS AN OPTION.
THE BIDDER MUST PROVIDE A DESCRIPTION IN THE QUOTED 16 AND
24-BIT SOLUTIONS. ANY CHANGES THAT WILL EFFECT EITHER PIECES
OF HARDWARE OR SOFTWARE OR THE PRICES RELATING TO THIS ITEM
ARE TO BE CLEARLY LISTED IN APPENDIX E UNDER "OPTIONS"
NOTING WHICH ITEMS THEY REPLACE AND THE NEW PRICE.
All workstations WILL have a video graphics board that
captures and displays images with a resolution equal to or
better than 750 x 480 pixels. XImage Corporation has quoted
a 24-bit solution in the recommended system and a 16-bit
solution as an option.
The 16-bit approach utilizes 5 bits for RED, GREEN, and
BLUE. This configuration allows for 32,768 colors per pixel.
Our proposed 24-bit solution utilizes 8 bits for RED, GREEN,
and BLUE and allows for 16.7 million possible colors per
pixel.
The 24-bit solution requires different software and and
additional 2MB RAM on the videographics board. Any other
changes that will effect either pieces of hardware or
software or the prices relating to this item have been
clearly listed in Appendix E under "Options" noting which
items they replace and the new price.
-> Please see the enclosed pricing and print samples for
information on our 16-bit system. This system represents a
significant cost savings to Hennepin County with excellent
print quality.
7.8 UNINTERRUPTED POWER SUPPLY (9):
7.8.1 AT LEAST A TEN MINUTE UNINTERRUPTED POWER SUPPLY MUST BE
PROVIDED FOR ALL WORKSTATIONS AND FILE SERVER TO ALLOW FOR
ORDERLY, UNATTENDED GRACEFUL (SOFT) SHUTDOWN OF THE SYSTEM DUE
TO POWER PROBLEMS.
At least a ten minute uninterrupted power supply WILL be
provided for all workstations and file server to allow for
orderly, unattended graceful (soft) shutdown of the system due
to power problems.
--------------------------------------------------------------------------------
17 August 1993 65 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.8 UNINTERRUPTED POWER SUPPLY (9):
7.8.2 UPS MUST BE ON-LINE TO CONTINUOUSLY FILTER INCOMING
UTILITY POWER TO REMOVE SPIKES, SURGES, TRANSIENTS, OR
OTHER IRREGULARITIES TO PRODUCE CONSTANT POWER OUTPUT.
The UPS WILL be on-line to continuously filter incoming
utility power to remove spikes, surges, transients, or
other irregularities to produce constant power output.
7.8.3 BIDDER MUST DESCRIBE HOW THE UPS AND ASSOCIATED SOFTWARE
ACCOMPLISH THE ABOVE UPS SPECIFICATIONS.
XImage Corporation has proposed the Xxxxxxx Computer Power
AP1000 Series of Uninterruptible Power Systems (UPS). These
systems provide the level of protection the ForceField
system needs for reliable continuous operation. These
systems act as two systems in one. First, they continuously
supply the computer system with conditioned power and
second, they provide a back-up source to power the
ForceField system during brownout or total blackout
conditions of 15 minutes of longer.
7.8.4 BIDDER MUST STATE WATTAGE RATING/CAPACITY FOR UPS.
Please see our technical literature section in this
proposal for the wattage ratting/capacity for the proposed
UPS.
7.9 SLAVE MONITOR (1):
7.9.1 MUST BE ATTACHED TO A WORKSTATION LOCATED WITHIN 20 FEET.
A slave monitor WILL be attached to a workstation located
within 20 feet.
7.9.2 MUST HAVE SAME SPECIFICATIONS AS LISTED IN WORKSTATION
MONITOR SECTION. SHOULD BE THE SAME MONITOR AS THE
WORKSTATION TO WHICH IT IS ATTACHED.
The slave monitor WILL have same specifications as listed in
workstation monitor section and WILL be the same monitor as
the workstation to which it is attached.
--------------------------------------------------------------------------------
17 August 1993 66 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.9 SLAVE MONITOR (1):
7.9.3 MUST MIRROR THE HOST WORKSTATION MONITOR.
The slave monitor WILL mirror the host workstation monitor.
7.9.4 SHOULD HAVE A SWITCH DEVICE TO TURN THE MONITOR ON AND OFF
AT THE WORKSTATION.
7.10 CAMERA AND LIGHTING SYSTEM (2):
7.10.1 THE STORED IMAGES MUST BE OF SUFFICIENT RESOLUTION TO
PRODUCE A HIGH QUALITY, HARD COPY PRINTOUT WHICH IS NEAR
OR COMPARABLE TO A 35MM PHOTOGRAPH. THE BIDDER MUST PROVIDE
SAMPLES OF BOTH COLOR AND BLACK AND WHITE XXX XXXXX BOTH
COLLECTED AND PRINTED ON THE QUOTED SYSTEM.
The stored images WILL be of sufficient resolution to
produce a high quality, hard copy printout which is near or
comparable to a 35mm photograph. We have provided samples
of both color and black and white xxx xxxxx both collected
and printed on the quoted system.
7.10.2 MUST BE A RGB 3 CHIP SOLTD STATE, COLOR CAMERA AND HAVE A
MINIMUM OF 530 LINES OF RGB RESOLUTION. BIDDER SHOULD STATE
ANY OTHER CHOICES AVAILABLE.
The booking station WILL be equipped with a Hitachi HV-C10F
RGB 3 chip solid state, color camera with 560 lines of RGB
resolution (750 TV lines at center - LUMINANCE SIGNAL).
XImage Corporation also offers the Hitachi HV-Cll RGB 3
chip solid state, color camera with 510 lines of RGB
resolution (700 TV lines at center - LUMINANCE SIGNAL).
This camera exceeds the CAL Photo standard and can be had
for a reduced cost. Please see our optional equipment
listing in the pricing section.
7.10.3 MUST HAVE A HIGH QUALITY f/1.4 OR BETTER LENS.
Both the Hitachi HV-C10F and Hitachi HV-Cll are equipped
with a high quality f/1.4 lens.
--------------------------------------------------------------------------------
17 August 1993 67 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.10 CAMERA AND LIGHTING SYSTEM (2):
7.10.4 BIDDER MUST DESCRIBE THE TECHNIQUE EMPLOYED TO INSURE
CONSISTENT PHOTOGRAPHS OF VERY SHORT OR VERY TALL
SUBJECTS. BIDDER MUST PROVIDE MUGSHOT SAMPLES OF 1 PERSON
LESS THAN 5' TALL AND 1 PERSON MORE THAN 6'5" TALL, USING
THE SAME CAMERA FROM A DISTANCE OF 15 FEET. BIDDER MUST
CLEARLY LABEL EACH MUGSHOT AS TO THE HEIGHT OF THE SUBJECT
AND DISTANCE FROM THE CAMERA.
Each capture station will be equipped with a Vicon Model
V3000 APT remote pan & tilt mechanism. This wall mounted
device can be controlled by a control stick located at
the workstation. The camera and lens configuration will
ensure consistent capture of short and tall subjects.
7.10.5 THE SYSTEM MUST USE AN 18% XXXX BACKGROUND.
The system WILL use an 18% xxxx background.
7.10.6 BIDDER MUST STATE MINIMUM AND MAXIMUM DISTANCE OF SUBJECT
TO CAMERA AND ANY REQUIREMENT FOR DISTANCE OF SUBJECT
FROM BACKGROUND/WALL FOR ACCEPTABLE PHOTOS.
MINIMUMS for image capture are:
Subject to camera 6 feet (72 inches)
Background to subject 2 feet (24 inches)
MAXIMUMS for image capture are:
Subject to camera 40 feet (480 inches)
Background to subject OPEN
7.10.7 MUST HAVE AN APPROPRIATE LIGHTING SYSTEM FOR QUALITY
IMAGES WITH MINIMAL SHADOWING.
The capture area WILL be equipped with an appropriate
lighting system for quality images with minimal shadowing.
Three point lighting will be incorporated with the 18%
grey background and a reflective pedestal to provide
optimum capture conditions.
--------------------------------------------------------------------------------
17 August 1993 68 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.10 CAMERA AND LIGHTING SYSTEM (2):
7.10.8 ONE OF THE CAMERAS MUST BE SHARED BY THREE WORKSTATIONS IN
THE JAIL BOOKING AREA. A HARDWARE OR SOFTWARE SWITCHING
DEVICE AT THE WORKSTATION MUST BE PROVIDED.
One of the cameras WILL be shared by three workstations in
the jail booking area. An EXTRON ADA 3-180 switching device
installed at the workstations WILL be provided.
7.10.9 THE CAMERA MUST BE SECURELY MOUNTED ON A WALL OR CEILING
AT A HEIGHT WHICH WILL PROVIDE LIMITED ACCESS TO INMATES.
The camera WILL be securely mounted on a wall or ceiling
at a height which will provide limited access to inmates.
7.10.10 THE CAMERA MUST BE OF A HEAVY DUTY, COMMERCIAL
CONSTRUCTION.
The camera WILL be of a heavy duty, commercial
construction.
7.11 COLOR SCANNER (1):
7.11.1 ONE WORKSTATION IN THE JAIL RECORDS AREA MUST HAVE A
SCANNER OR CAMERA TO CAPTURE HISTORICAL IMAGES FROM
POSITIVE OR NEGATIVE PHOTO, COLOR OR BLACK AND WHITE, 35MM,
70MM, POLAROID, ARTIST SKETCH, DRIVER'S LICENSE OR PHOTO
IDENTIFICATION, PLAIN PAPER, ETC.
One workstation in the jail records area WILL have a
Hitachi HV-C10 RGB 3 chip solid state, color camera
mounted to a copystand/scanner bed to capture historical
images from positive or negative photo, color or black and
white, 35MM, 70MM, polaroid, artist sketch, driver's
license or photo identification, plain paper, etc.
7.11.2 MUST ACCEPT A SOURCE DOCUMENT UP TO 8 1/2" X 11".
The color scanner workstation WILL accept a source
document up to 8 1/2" X 11".
7.11.3 MUST ALLOW ADJUSTMENT OF HUE, SATURATION AND CONTRAST.
The camera WILL allow adjustment of hue, saturation and
contrast.
--------------------------------------------------------------------------------
17 August 1993 69 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.11 COLOR SCANNER (1):
7.11.4 MUST ALLOW "CROPPING" THE PORTION OF THE ORIGINAL TO BE
STORED.
The system WILL allow "cropping" the portion of the
original to be stored.
7.11.5 THE SCANNED IMAGE SHOULD BE COMPARABLE TO THE ORIGINAL
IMAGE QUALITY.
The scanned image WILL be comparable to the original image
quality.
7.11.6 IF THE SCANNER SOLUTION INCLUDES A CAMERA, THE CAMERA
SHOULD BE EXCHANGEABLE WITH THE WORKSTATION CAPTURE CAMERA.
The camera utilized by this workstation WILL be
exchangeable with any of the workstation capture cameras.
7.12 VIDEO TAPE FRAME CAPTURE DEVICE:
7.12.1 ONE WORKSTATION IN THE DETECTIVE UNIT MUST BE EQUIPPED TO
CAPTURE COLOR IMAGES FROM VIDEO TAPE, VHS FORMAT.
One workstation in the detective unit WILL be equipped to
capture color images from video tape, VHS format.
7.12.2 MUST BE ABLE TO "CROP" THE FRAME PORTION TO BE STORED.
The video frame capture device WILL be able to "crop" the
frame portion to be stored.
7.12.3 BIDDER SHOULD STATE IF ANY OTHER DEVICES/FORMATS (VIDEO
DISK, PORTABLE DIGITAL CAMERAS, 8MM ETC.) THAT CAN ALSO BE
UTILIZED.
Forcefield can utilize output produced by the above
devices.
7.12.4 THE BIDDER MUST INCLUDE IN THE OPTION SECTION A TIME BASED
CORRECTOR UNIT.
The option of a time based corrector unit has been
included in Appendix E.
--------------------------------------------------------------------------------
17 August 1993 70 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.13 BLACK AND WHITE LASER PRINTER (6):
7.13.1 MUST HAVE A MINIMUM PRINT RESOLUTION OF 300 DPI. BIDDER
SHOULD ALSO QUOTE A 600 DPI SOLUTION AS AN OPTION.
XImage Corporation has proposed the Hewlett Packard
LaserJet 4 series of Black and White laser printers. These
printers WILL have a minimum print resolution of 300 DPI.
We have also quoted a 600 DPI solution as an option.
7.13.2 BIDDER MUST QUOTE BOTH SINGLE AND DOUBLE PAPER BINS.
We have quoted both single and double paper bins.
7.13.3 BIDDER MUST STATE THE NUMBER OF PAGES PER MINUTE TO PRINT
A PAGE OF TEXT. THE MINIMUM TEXT RATE MUST BE EIGHT PAGES
PER MINUTE. BIDDER MUST STATE THE NUMBER OF PAGES PER
MINUTE TO PRINT A DOCUMENT CONTAINING A PHOTO APPROXIMATELY
3" X 5". THE MINIMUM PHOTO DOCUMENT RATE MUST BE 1 PAGE
PER MINUTE.
The HP LaserJet prints 8 pages per minute of text. If an
image is included, the system will be able to print within
1 minute.
7.13.4 MUST HAVE SUFFICIENT STORAGE TO PRINT PHOTOS AND DATA ON
FORMS. BIDDER MUST STATE PRINTER RAM.
300 DPI requires 2 MB RAM and 600 DPI requires 10 MB RAM.
7.13.5 MUST HAVE SIMPLEX AND DUPLEX PRINT CAPABILITIES. BIDDER
SHOULD QUOTE BOTH TYPES.
The Hewlett Packard LaserJet 4 WILL have simplex and duplex
print capabilities. We have quoted both types.
--------------------------------------------------------------------------------
17 August 1993 71 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.13 BLACK AND WHITE LASER PRINTER (6):
7.13.6 BIDDER MUST STATE PAPER WEIGHTS THAT CAN BE USED. MUST ACCEPT
STANDARD 20# AND SHOULD ACCEPT UP TO AT LEAST 30# PAPER IN
8 1/2 X 11" SIZE.
The range of paper weights requested are supported by the
printer. Good quality cut-sheet copier and bond paper,
special-application papers, envelopes, labels and overhead
transparency films designed for use with laser printers can
also be utilized by the printer. Best results are obtained
when 16-36 pound paper is stored and used in temperatures from
63 to 73 degrees fahrenheit and 40 to 50% relative humidity.
7.13.7 MUST SUPPORT PRINTING OF PRESSURE SENSITIVE "STICK ON"
LABELS WHICH ARE ARRANGED ON 8 1/2" X 11" SHEETS.
The Hewlett Packard LaserJet 4 WILL support printing of
pressure sensitive "stick on" labels which are arranged on
8 1/2" X 11" sheets.
7.13.8 BIDDER MUST STATE THE NUMBER OF SHEETS PER PRINT CARTRIDGE
OF ANY PRINTER QUOTED.
The HP LaserJet series can provide 7,000 pages of text pages
or 3,000 image pages. Dependent on the print formats used on
any particular printer, print capacity can be expected to fall
within this range.
7.13.9 BIDDER MUST INCLUDE INFORMATION ON SUGGESTED REPLACEMENT
CYCLE OF COMPONENTS AND MAINTENANCE REQUIREMENTS.
Since the Hewlett Packard LaserJet 4 print head is
incorporated with the toner cartridge, periodic print head
replacement no longer exists as a separate maintenance item.
When the toner cartridge is replaced we recommend a thorough
vacuuming of the interior of the printer.
7.13.10 BIDDER MUST SUBMIT SAMPLES OF PRINTED IMAGES WITH EACH
OPTION AND XXXX XXXXXXX AS 16-BIT AND 24-BIT.
-> We have captured images in 16-bit and 24-bit color printed
on the Kodak SV6600 dye sublimation printer. We are currently
developing print drivers for 24-bit images for other offered
printers. These Kodak samples provide a graphical
representation of what can be expected from other printers
offered by XImage Corporation.
--------------------------------------------------------------------------------
17 August 1993 72 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.14 COLOR PRINTER:
7.14.1 TWO SIZES OF PRINTERS MUST BE PROVIDED. BOTH PRINTERS SHOULD
BE CAPABLE OF PRODUCING HARD COPY, NON-DETERIORATING, NEAR
PHOTOGRAPHIC QUALITY PICTURES SIMILAR TO THOSE PRODUCED BY
35MM TYPE COLOR CAMERAS.
Two sizes of printers WILL be provided. Both printers WILL
be capable of producing hard copy, non-deteriorating, near
photographic quality pictures similar to those produced by
35MM type color cameras.
7.14.2 BIDDER MUST STATE THE COST OF PRINTING PHOTOS ON EACH
PRINTER QUOTED.
-> KODAK SV6600 $1.00 each 4x5 print
-> MITSUBISHI CP-21OU $4.00 each 8.5x11 print
7.14.3 BIDDER MUST INCLUDE INFORMATION ON SUGGESTED REPLACEMENT
CYCLE OF COMPONENTS AND MAINTENANCE REQUIREMENTS.
ForceField printers are covered under the quoted hardware
maintenance agreement. XImage Corporation will support up to
12,000 prints per year on the Kodak small format printer and
6,000 prints per year on the Mitsubishi large format printer.
If print media is NOT purchased from XImage during the prior
year, there will be an additional maintenance charge of 8
cents per print for the Kodak and 16 cents per print for the
Mitsubishi on all overages. If Hennepin purchases this media
from XImage these costs will be waived. In either case print
head replacement is not included, whether periodic or by
failure.
7.14.4 BIDDER MUST STATE THE NUMBER OF SHEETS PER PRINT CARTRIDGE
OF ANY PRINTER QUOTED.
-> KODAK SV6600 100 sheets
-> MITSUBISHI CP-21OU 100 sheets
7.14.5 BIDDER MUST QUOTE A DYE SUBLIMATION SOLUTION. BIDDER
SHOULD PROVIDE ADDITIONAL OPTIONS SUCH AS THERMAL.
XImage Corporation HAS provided additional information on
The Canon CJ (Bubble Jet) and CLC (Color Laser) series of
color printers. Please see the pricing and technical
literature sections for particulars.
--------------------------------------------------------------------------------
17 August 1993 73 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.14 COLOR PRINTER:
7.14.6 BIDDER MUST SUBMIT SAMPLES OF PRINTED IMAGES WITH EACH
OPTION AND XXXX XXXXXXX AS 16-BIT AND 24-BIT.
-> We have captured images in 16-bit and 24-bit color printed
on the Kodak SV6600 dye sublimation printer. We are currently
developing print drivers for 24-bit images for other offered
printers. These Kodak samples provide a graphical
representation of what can be expected from other printers
offered by XImage Corporation.
7.14.7 SMALL COLOR PRINTER (3):
7.14.7.1 THE SMALL COLOR PRINTER MUST BE CAPABLE OF PRODUCING
IMAGE(S) SINGLE OR MULTIPLE, ON PRINT PAPER SIMILAR IN SIZE
TO A 3-1/2" X 5" PRINT.
The KODAK SV6600 small color printer WILL be capable of
producing image(s) single or multiple, on 4x5 print paper.
-> We have proposed an alternative small color printer for
use with the system. The Edicon ID 200 P provides sharp
images on a small format photographic media. As we have just
completed the interface to this printer we have no marketing
brochure for your review.. Please view our print samples.
7.14.7.2 MUST PRINT IN 90 SECONDS AFTER PRINT JOB IS RECEIVED BY
THE PRINTER.
The KODAK SV6600 Series WILL print normal density prints
within 75 seconds.
7.14.7.3 MUST HAVE A MINIMUM RESOLUTION OF 500 X 460 PIXELS.
Digital images WILL be reproduced with a resolution of 512
x 512 pixels.
7.14.7.4 SHOULD OFFER A BLACK AND WHITE PRINT SET OPTION.
The KODAK SV6600 series WILL offer a black and white print
set option.
--------------------------------------------------------------------------------
17 August 1993 74 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.14 COLOR PRINTER:
7.14.8 LARGE COLOR PRINTER (1):
7.14.8.1 THE LARGE COLOR PRINTER MUST BE CAPABLE OF PRODUCING
IMAGE(S) SINGLE OR MULTIPLE, ON PRINT PAPER SIMILAR IN
SIZE TO A 8 1/2 X 11" PRINT.
The MITSUBISHI CP-21OU large color printer WILL be capable
of producing image(s) single or multiple, on 8.5x11 inch print
paper.
7.14.8.2 MUST PRINT IN 3 1/2 MINUTES AFTER PRINT JOB IS RECEIVED BY
THE PRINTER.
The MITSUBISHI CP-21OU will print color images in 2 1/2
minutes. Black and white prints take about 1 1/2 minutes from
the time a print job is received.
7.14.8.3 MUST HAVE A MINIMUM RESOLUTION OF 1000 X 750 PIXELS.
The MITSUBISHI CP-21OU which utilizes a sublimation dye
thermal transfer system, offers a pixel array of 1,280 by
1,218.
7.14.8.4 SHOULD OFFER A BLACK AND WHITE PRINT SET OPTION.
A black sublimation dye set is available for monochrome
print.
7.14.8.5 SHOULD OFFER A TRANSPARENCY OPTION.
The MITSUBISHI CP-21OU offers a transparency option.
7.15 BADGEMAKER (1):
7.15.1 SHOULD BE CAPABLE OF CREATING MORE THAN ONE SIZE BADGE. ONE
MUST BE APPROXIMATELY 2 1/2" X 3 1/2" IN SIZE.
XImage Corporation WILL support the badge size required. Our
badgemaking hardware does not currently support multiple sizes.
7.15.2 MUST BE ABLE TO PRODUCE IDENTIFICATION BADGES TO BE ATTACHED
TO CLOTHING BY A CLIP AND WALLET IDENTIFICATION BADGES.
Badges created by this system WILL be able to produce
identification badges to be attached to clothing by a clip and
wallet identification badges.
--------------------------------------------------------------------------------
17 August 1993 75 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.15 BADGEMAKER (1):
7.15.3 MUST BE TAMPER PROOF SUCH THAT ANY ATTEMPT TO SEPARATE OR
ALTER THE BADGE WILL MAKE THE BADGE USELESS OR SHOW SIGNS OF
TAMPERING.
Badges created by this system WILL be tamper proof such that
any attempt to separate or alter the badge will make the badge
useless or show signs of tampering.
7.15.4 MUST BE ABLE TO PRODUCE BADGES IN BOTH COLOR AND BLACK AND
WHITE.
The ForceField system WILL be able to produce badges in both
color and black and white.
7.15.5 FINAL PRODUCT MUST HAVE PRINTED DATA FROM DATA BASE ON BOTH
SIDES.
Final product WILL have printed data from data base on both
sides.
7.15.6 MUST INCORPORATE A PHOTOIMAGE AND THE DEPARTMENT LOGO.
The badge WILL incorporate a photoimage and the Department logo.
7.15.7 MUST PERMIT DEPARTMENT DESIGNED MULTIPLE BADGE FORMATS.
The badgemaking system WILL permit Department designed
multiple badge formats.
7.15.8 MUST BE FLEXIBLE TO ADD TO APPLICATIONS, LOGO'S, ETC.
The badgemaking system WILL be flexible to add applications,
logo's, etc.
7.15.9 BIDDER MUST SUPPLY SAMPLES OF BADGES WITH THE BID.
Samples of badges have been submitted with the bid.
--------------------------------------------------------------------------------
17 August 1993 76 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.15 BADGEMAKER (1):
7.15.10 MUST DRAW DATA AND PHOTO FROM EMPLOYEE/VISITOR DATA BASE.
The badgemaking system WILL draw data and photo from
employee/visitor data base.
7.15.11 MUST SUPPORT BAR CODE (3 OF 9) AT A MINIMUM. BIDDER SHOULD
STATE IF SYSTEM ALSO SUPPORTS MAGNETIC STRIP, OR IMBEDDED CHIP.
The badgemaking system WILL support bar code (3 of 9) at a
minimum. We do not currently support magnetic strip or imbedded
chip technologies.
7.15.12 BIDDER MUST DESCRIBE BADGEMAKER SOLUTION.
The production of photo ID badges and jail cards is
accomplished through the use of the optional ForceField badge
making sub-system. This sub-system consists of a laminator, die
cutter, and punch, along with necessary materials for the
production of 100 IDs. Information to be contained on these IDs
range from commissary to inmate information. The barcode
application facilitates inmate control, and transfer and release
information.
Using the ForceField badge making sub-system described above,
personnel departments are able to issue bar-coded
identification cards to any corrections employee as well as
visitors and contract employees.
7.16 WRIST BANDS:
7.16.1 THE FINISHED WRISTBAND MUST CONTAIN PHOTO AND TEXT FROM THE
ADULT BOOKING DATA BASE.
The finished wristband WILL contain photo and text from the
adult booking data base.
7.16.2 THE WRISTBAND MUST BE TAMPER PROOF IN SUCH A WAY THAT ANY
ATTEMPT TO SEPARATE OR ALTER THE WRISTBAND WILL MAKE IT USELESS
OR SHOW SIGNS OF TAMPERING UPON PRESENTATION.
The wristband WILL be tamper proof in such a way that any
attempt to separate or alter the wristband will make it useless
or show signs of tampering upon presentation.
--------------------------------------------------------------------------------
17 August 1993 77 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.16 WRIST BANDS:
7.16.3 THE WRISTBAND MUST BE ADJUSTABLE TO ANY SIZE WRIST.
The wristband WILL be adjustable to any size wrist.
7.16.4 THE WRISTBAND MUST BE WATERPROOF.
The wristband WILL be waterproof.
7.16.5 MUST PRODUCE WRISTBAND PHOTOS IN BOTH COLOR AND IN BLACK AND
WHITE.
The system WILL produce wristband photos in both color and in
black and white.
7.16.6 MUST PERMIT DEPARTMENT DESIGNED MULTIPLE WRISTBAND FORMATS.
The system WILL permit Department designed multiple
wristband formats.
7.16.7 SAMPLES OF WRISTBANDS MUST BE SUBMITTED WITH THE BID.
Samples of wristbands have been submitted with the bid.
7.16.8 MUST SUPPORT BAR CODE (3 OF 9) AT A MINIMUM. BIDDER SHOULD
STATE IF SYSTEM ALSO SUPPORTS MAGNETIC STRIP OR IMBEDDED CHIP.
The system WILL support bar code (3 of 9) at a minimum. We
do not currently support magnetic strip or imbedded chip
technologies.
7.16.9 BIDDER MUST DESCRIBE SOLUTION.
The production of photo ID wristbands is accomplished
through the use of the optional ForceField badge making
sub-system. This sub-system consists of a laminator, die
cutter, and punch, along with necessary materials for the
production of the wristbands. Information to be contained
on these IDs range from commissary to inmate identification
and control, as well as transfer and release information
through bar-coding.
--------------------------------------------------------------------------------
17 August 1993 78 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.17 WEIGHT CAPTURE (OPTIONAL):
7.17.1 SHALL PROVIDE AN ACCURATE SCALE WHICH SHOULD ELECTRONICALLY
RECORD WEIGHT WHEN ACTIVATED FROM WORKSTATION.
FEATURE NOT PROVIDED.
7.17.2 SHOULD BE ACCESSIBLE BY THREE WORKSTATIONS, WITH A
SWITCHING DEVICE.
FEATURE NOT PROVIDED.
7.17.3 SHOULD BE SECURELY MOUNTED TO THE FLOOR AND OF HEAVY DUTY
COMMERCIAL CONSTRUCTION.
FEATURE NOT PROVIDED.
7.17.4 AT A MINIMUM SHOULD ACCEPT WEIGHTS UP TO 400 POUNDS.
FEATURE NOT PROVIDED.
7.17.5 BIDDER SHOULD DESCRIBE SOLUTION, IF ONE IS PROPOSED.
FEATURE NOT PROVIDED.
7.18 HEIGHT CAPTURE (OPTIONAL):
7.18.1 SHOULD PROVIDE A DEVICE TO RECORD HEIGHT WHEN ACTIVATED FROM
WORKSTATION.
FEATURE NOT PROVIDED.
7.18.2 SHOULD BE ACCESSIBLE BY THREE WORKSTATIONS, WITH A
SWITCHING DEVICE.
FEATURE NOT PROVIDED.
7.18.3 SHOULD BE SECURELY MOUNTED.
FEATURE NOT PROVIDED.
7.18.4 MAY REQUIRE STAFF TO LOCATE DEVICE (SIMILAR TO PLACING A
MEASURING DEVICE AT THE TOP OF THE SUBJECT'S HEAD) PRIOR TO
CAPTURING THE HEIGHT.
FEATURE NOT PROVIDED.
--------------------------------------------------------------------------------
17 August 1993 79 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
7 HARDWARE SPECIFICATIONS
7.18 HEIGHT CAPTURE (OPTIONAL):
7.18.5 BIDDER SHOULD DESCRIBE SOLUTION, IF ONE IS PROPOSED.
FEATURE NOT PROVIDED.
7.19 SIGNATURE CAPTURE DEVICE (OPTIONAL):
7.19.1 SHOULD PROVIDE A HARDWARE DEVICE ON WHICH A SUBJECT WRITES
THEIR SIGNATURE FOR STORAGE IN THE SYSTEM TO CORRESPOND TO A
SPECIFIC DOCUMENT/RECORD THAT IS PRINTED.
FEATURE NOT PROVIDED.
7.19.2 BIDDER SHOULD DESCRIBE SOLUTION, IF ONE IS PROPOSED.
FEATURE NOT PROVIDED.
7.20 FINGERPRINT ACCESS DEVICE (OPTIONAL):
7.20.1 SHOULD PROVIDE A HARDWARE DEVICE THAT VERIFIES USER
FINGERPRINT AGAINST STORED FINGERPRINT FOR VERIFICATION OF
ACCESS OR PRIVILEGE.
FEATURE NOT PROVIDED.
7.20.2 SHALL VERIFY USER IDENTIFICATION WITHIN 5 SECONDS.
FEATURE NOT PROVIDED.
7.20.3 FALSE ACCEPTANCE RATE SHALL NOT EXCEED 0.0001%.
FEATURE NOT PROVIDED.
7.20.4 FALSE REJECTION RATE SHALL NOT EXCEED .02%.
FEATURE NOT PROVIDED.
7.20.5 SHOULD BE CONNECTABLE TO ANY WORK STATION OR FILE SERVER.
FEATURE NOT PROVIDED.
7.20.6 BIDDER SHOULD DESCRIBE SOLUTION, IF ONE IS PROPOSED.
FEATURE NOT PROVIDED.
--------------------------------------------------------------------------------
17 August 1993 80 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.1 SOFTWARE LICENSES:
8.1.1 THE BIDDER MUST PROVIDE ALL SOFTWARE ELEMENTS LICENSING
INFORMATION AND COSTS FOR BIDDER DEVELOPED SOFTWARE AND
ALL THIRD PARTY SOFTWARE.
XImage Corporation HAS provided all software elements
and licensing information. Costs for bidder developed
software and all third party software have been bundled
with their associated hardware component.
8.1.2 THE INFORMATION MUST DESCRIBE HOW THE BIDDER WILL PRICE,
DELIVER AND INSTALL FUTURE SOFTWARE UPGRADES FOR BOTH
BIDDER'S SOFTWARE AND ALL THIRD PARTY SOFTWARE.
The ForceField Software maintenance agreement includes
software upgrades and "bug" fixes. XImage Corporation
technical support will handle diagnostic calls and
provide remedies to "bugs" as well as download the latest
enhancements to the ForceField software. Hennepin County
will be assured to have the latest version of ForceField
with supporting documentation.
8.2 OPERATING SYSTEM SOFTWARE:
8.2.1 MUST HAVE COMMERCIALLY AVAILABLE 32-BIT OPERATING SYSTEM.
THE BIDDER MUST STATE THE OPERATING SYSTEM AND VERSION
BEING UTILIZED. THE COUNTY CURRENTLY USES OS/2 VERSION
2.0 AS A STANDARD PC OPERATING SYSTEM AND IS IN THE
PROCESS OF AN UPGRADE TO VERSION 2.1.
The server WILL utilize IBM AIX version 3.2, a true
multi-tasking 32-bit operating system that meets
operating system specifications as outlined below.
8.2.2 THE SYSTEM MUST HAVE A WINDOWED, MULTI-USER AND TRUE
MULTI-TASKING ENVIRONMENT. SYSTEM MUST SUPPORT BOTH BATCH
AND INTERACTIVE PROCESSING. SYSTEM MUST SUPPORT MULTIPLE
SESSIONS INTO THE SAME APPLICATION BY ONE WORKSTATION.
The system WILL have a windowed, multi-user and true
multi-tasking environment. System WILL support both batch
and interactive processing. System WILL support multiple
sessions into the same application by one workstation.
--------------------------------------------------------------------------------
17 August 1993 81 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.2 OPERATING SYSTEM SOFTWARE:
8.2.3 MUST HAVE AUTOMATIC RESTART AFTER POWER FAILURE WITHOUT
LOSS OF DATA, EXCEPT THE RECORD CURRENTLY BEING ADDED OR
UPDATED THAT HAS NOT YET BEEN SAVED.
The system WILL have automatic restart after power
failure without loss of data, EXCEPT the record currently
being added or updated that has not yet been saved.
8.2.4 SYSTEM MUST HAVE BUILT IN SECURITY THAT WILL REQUIRE A
USER TO ENTER AN ACCOUNT NAME AND PASSWORD TO GAIN ANY
ACCESS TO A WORKSTATION OR FILE SERVER. MUST HAVE THE
ABILITY TO DEFINE SECURITY IN SUCH A WAY THAT THE USER IS
RESTRICTED TO SPECIFIC FUNCTIONS. BIDDER MUST STATE HOW
THIS IS ACCOMPLISHED.
The system WILL have built in security that will require
a user to enter an account name and password to gain any
access to a workstation or file server. The system WILL
have the ability to define security in such a way that
the user is restricted to specific functions.
Access control is implemented on both a machine,
operator, and database basis. An operator control table
will list all authorized operators and the specific
functions each individual operator is authorized to
perform. The system will permit an operator at a
workstation to perform only those functions for which
both the operator and the workstation are authorized.
Only the System Administrator or supervisory personnel
will be able to access and update the control tables
themselves.
8.2.5 BIDDER MUST LIST NETWORK MANAGEMENT TOOLS AND DESCRIBE HOW
THEY CAN MONITOR NETWORK PERFORMANCE AND ANALYZE,
DIAGNOSE AND RESOLVE NETWORK PROBLEMS.
Etherfind-TM- Network management tools provided as part
of the ForceField system can monitor ethernet, IP, and
TCP packets between any source and destination nodes of a
network. These packets are stored for a short duration
for analysis. This software can also be used to analyze
network activity over a period of time, as well as
different segments of the network.
--------------------------------------------------------------------------------
17 August 1993 82 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.2 OPERATING SYSTEM SOFTWARE:
8.2.6 BIDDER MUST LIST SYSTEM MANAGEMENT TOOLS AND DESCRIBE HOW
THEY CAN MONITOR SYSTEM PERFORMANCE AND ANALYZE, DIAGNOSE
AND RESOLVE SYSTEM PROBLEMS.
Utilities are available as part of the operating system
to provide for process monitoring regarding use of system
resources. Logs, both at the operating system level, as
well as at the ForceField system level will help the
System Administrator analyze and diagnose the system.
8.2.7 SHOULD HAVE A SCREEN SAVER FEATURE.
The system WILL have a screen saver feature.
8.2.8 SHOULD HAVE ON-LINE DOCUMENTATION FOR OPERATING SYSTEM
FUNCTIONS, PROCEDURES AND COMMANDS FOR WORKSTATIONS AND
FILE SERVER.
The system does not currently support on-line
documentation for operating system functions,
procedures and commands for workstations and file server.
XImage Corporation has plans to incorporate this feature
in an upcoming release which all sites will receive.
8.2.9 SHOULD ALLOW SYSTEM AND NETWORK MANAGEMENT TASKS TO BE
ACCOMPLISHED THROUGH MENUS.
The system WILL allow system and network management tasks
to be accomplished through menus.
8.2.10 BACKUP/RECOVERY
8.2.10.1 SYSTEM MUST PROVIDE BACKUP CAPABILITY TO COPY IMAGES, DATA
AND SYSTEM SOFTWARE.
The system WILL provide backup capability to copy images,
data and system software.
8.2.10.2 SYSTEM MUST PROVIDE ON-LINE BACKUP THAT IS CONCURRENT WITH
FULL SYSTEM OPERATION.
The system WILL provide on-line backup that is concurrent
with full system operation.
--------------------------------------------------------------------------------
17 August 1993 83 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.2 OPERATING SYSTEM SOFTWARE:
8.2.10.3 THERE MUST BE MINIMAL SLOW DOWN OR DEGRADATION OF ANY
SYSTEM FUNCTION WHILE BACKUPS ARE TAKING PLACE. BIDDER
MUST DESCRIBE EFFECT ON SYSTEM DURING BACKUP AND
SPECIFICALLY STATE THE AMOUNT OF SLOW DOWN OR DEGRADATION.
There WILL be minimal slow down or degradation of any
system function while backups are taking place.
System response time will slow approximately 10%.
8.2.10.4 MUST HAVE AUTOMATIC UNATTENDED BACKUP PROCEDURES.
The system WILL have automatic unattended backup
procedures.
8.2.10.5 BIDDER MUST STATE THE AVERAGE TIME TO ACCOMPLISH A FULL
BACKUP OF THE SYSTEM AFTER THREE YEARS' USE WITH 375,000
IMAGES AND ASSOCIATED DATA.
Text database tape backup for 375,records is expected to
take around 45 minutes. The ForceField system provides
an automated backup utility to backup to disk and
subsequent transfers to tape at user convenience. The
time to tape under this configuration would be reduced to
25 to 30 minutes.
As images are organized in multiple files, a backup of
the current image file is expected to take no more than
15 minutes. As files get filled they can be backed up
onto multiple tapes and archived.
8.2.10.6 BIDDER MUST STATE THE AVERAGE TIME TO COMPLETE A PARTIAL
BACKUP OF 500 IMAGES AND ASSOCIATED DATA.
The system would take no more than 15 minutes to complete
a partial backup of 500 images their associated data.
8.2.10.7 MUST HAVE UTILITY PROGRAMS TO RELOAD IMAGES, DATA AND
SYSTEM SOFTWARE.
The system WILL have utility programs to reload images,
data and system software.
--------------------------------------------------------------------------------
17 August 1993 84 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.2 OPERATING SYSTEM SOFTWARE:
8.2.10.8 BIDDER MUST DESCRIBE BACKUP AND RECOVERY PROCEDURES WHICH
SHALL ENSURE NO LOSS OF DATA IN THE EVENT OF A HARDWARE
FAILURE, EXCEPT: THE BOOKING RECORD CURRENTLY BEING
ADDED OR UPDATED THAT HAS NOT YET BEEN SAVED.
In the event of a system outage, the ForceField "data
shadowing" feature prevents the loss of virtually any
data or images. With the usage of disk mirroring
technology and traditional tape backup, data storage and
retrieval can be made simple and efficient. This
technology will minimize data loss, decrease system down
time, exhibit very low overhead, and provide "instant"
restore capability due to disk failure. Because of
mirroring technology, file and databases are
automatically backed up onto a secondary disk. From
research done with agencies currently using the system,
ForceField operates with an up time of 99%.
--------------------------------------------------------------------------------
17 August 1993 85 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.1 USER MANUALS: ONE USER/OPERATION MANUAL CUSTOMIZED TO THE
INSTALLED SYSTEM SHALL BE PROVIDED FOR EACH WORKSTATION AND
AN ADDITIONAL THREE (3) COPIES FOR SYSTEM MANAGERS. BIDDERS
MUST PROVIDE FOUR (4) SAMPLE COPIES OF THE CURRENT RELEASE
WITH THE BID DOCUMENT.
One user/operation manual customized to the installed system
WILL be provided for each workstation and an additional
three (3) copies for system managers. We have provided four
(4) sample copies of the current release with this bid
document.
8.3.2 SYSTEM DOCUMENTATION/SYSTEM ADMINISTRATOR MANUAL:
(FOR PURPOSES OF THIS PARAGRAPH THE DOCUMENTS SHALL BE
REFERRED TO AS "DOCUMENTATION".) BIDDER SHALL PROVIDE TWO
(2) COPIES OF ALL DOCUMENTATION, PROVIDED THAT BIDDER MUST
PROVIDE ONE COPY OF ALL SUCH DOCUMENTATION WITH THE BID. IF
THE BIDDER DESIRES THAT ANY SUCH DOCUMENTATION BE KEPT
CONFIDENTIAL, IT SHALL CLEARLY STATE ON THE COVER OF THE
FIRST PAGE OF EACH DOCUMENT THE WORDS "TRADE SECRET
INFORMATION".
AFTER EXECUTION OF THE CONTRACT BY THE SUCCESSFUL BIDDER AND
PERFORMANCE BOND, IF ANY, HAS BEEN FURNISHED, ALL COPIES OF
THE AFORESAID DOCUMENTATION LABELED AS TRADE SECRET
INFORMATION SHALL BE RETURNED TO ALL BIDDERS EXCEPT THE
SUCCESSFUL BIDDER.
XImage Corporation WILL provide two (2) copies of all
documentation, provided that bidder MUST provide one copy of
all such documentation with the bid. We desire that this
documentation be kept CONFIDENTIAL. It WILL clearly state
on the cover of the first page of each document the words
"Trade Secret Information".
8.3.3 ALL TRADE SECRET DESIGNATION OF DATA BY BIDDER -- WHETHER
REGARDING THOSE DOCUMENTS (OR PORTIONS THEREOF) SPECIFICALLY
NAMED IN OR PERMITTED TRADE SECRET DESIGNATION BY THESE
SPECIFICATIONS AND/OR OTHER DATA FURNISHED TO THE COUNTY
PURSUANT TO THESE SPECIFICATIONS -- SHALL ALSO BE SUBJECT TO
THE FOLLOWING ADDITIONAL PROVISIONS:
--------------------------------------------------------------------------------
17 August 1993 86 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
THE BIDDER IS ADVISED THAT FOR PURPOSES OF THESE SPECIFICATIONS
MINNESOTA LAW PERMITS DATA TO BE LABELED AND TREATED AS TRADE
SECRET INFORMATION ONLY IF THE INFORMATION IS THE SUBJECT OF
THE BIDDER'S EFFORTS THAT ARE REASONABLE UNDER THE
CIRCUMSTANCES TO MAINTAIN ITS SECRECY AND DERIVES INDEPENDENT
ECONOMIC VALUE, ACTUAL OR POTENTIAL, FROM NOT BEING GENERALLY
KNOWN TO, AND NOT BEING READILY ASCERTAINABLE BY PROPER MEANS
BY OTHER PERSONS WHO CAN OBTAIN ECONOMIC VALUE FROM ITS
DISCLOSURE OR USE.
NO PORTION OF THE BID OR ANY ATTACHMENTS THERETO MAY BE
DESIGNATED AS TRADE SECRET INFORMATION EXCEPT THE
AFOREMENTIONED DOCUMENTATION, ANNUAL REPORT AND FINANCIAL
STATEMENT, UNLESS BIDDER IN GOOD FAITH DETERMINES THAT SUCH
DESIGNATION IS CLEARLY ALLOWED BY THE FOREGOING TRADE SECRET
CRITERIA. IN THIS REGARD BIDDER IS ADVISED THAT IN MINNESOTA
NEARLY ALL--IF NOT ALL--BIDS AND NEARLY ALL BID INFORMATION
SUBMITTED BY BIDDER ARE OPEN TO PUBLIC SCRUTINY AFTER BID
OPENING. (GENERALLY, DATA IN SUCH BIDS AND BID DOCUMENTS
USUALLY CONSIDERED TO BE PUBLIC INCLUDE--BUT ARE NOT LIMITED
TO--PRICE, DESCRIPTION AND TYPE OF COMMODITY AND/OR SERVICE
AND QUANTITY AND QUALITY THEREOF, WARRANTY, MAINTENANCE,
SUPPORT, INDEMNIFICATION, DELIVERY, TIME FRAME, SPECIFICATION
COMPLIANCE, EQUIPMENT TITLE, AND SOFTWARE TITLE OR LICENSING.)
THE COUNTY RESERVES THE RIGHT TO DECLINE ANY SUCH DESIGNATION
BY BIDDER IF UPON EVALUATION BY THE COUNTY, THE COUNTY
DETERMINES THAT THE INFORMATION SO DESIGNATED IS CLEARLY AND
COMMONLY REGARDED AS PUBLIC DATA IN THE STATE OF MINNESOTA.
IF THE BIDDER DESIGNATES DATA--OTHER THAN THAT SPECIFICALLY
AUTHORIZED UNDER THESE SPECIFICATION--AS TRADE SECRET, BIDDER
SHALL ATTACH TO SUCH DATA AN EXPLANATORY DOCUMENT WHICH
IDENTIFIES THE DATA AND IN CAREFUL DETAIL SETS FORTH THE
FACTUAL AND/OR LEGAL JUSTIFICATION FOR SUCH TREATMENT OF THE
DATA.
HOWEVER, IF THE COUNTY DETERMINES THAT SOME OR ALL OF THE DATA
ARE PUBLIC AND NOT TRADE SECRET, THE COUNTY SHALL IN WRITING
PROMPTLY NOTIFY BIDDER THEREOF, SPECIFYING IN SUCH NOTICE
WHICH PORTION(S) OF THE DATA THE COUNTY CONSIDERS TO BE
PUBLIC. UNLESS WITHIN FIFTEEN
--------------------------------------------------------------------------------
17 August 1993 87 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
(15) DAYS AFTER BIDDER'S RECEIPT OF SAID COUNTY'S NOTICE, THE
COUNTY RECEIVES FROM BIDDER ADDITIONAL WRITTEN FACTUAL AND/OR
LEGAL JUSTIFICATION TO SUPPORT THE TRADE SECRET DESIGNATION,
BIDDER AGREES THAT THE COUNTY MAY TREAT SUCH SPECIFIED DATA AS
PUBLIC.
NOTWITHSTANDING THE FOREGOING, NOTHING HEREIN SHALL PRECLUDE
BIDDER AT ANY TIME FROM EXERCISING ITS RIGHTS UNDER APPLICABLE
MINNESOTA LAW TO KEEP ITS DATA AS TRADE SECRET.
*****************************************************************
We fully understand and comply with the above section.
*****************************************************************
8.3.4 IN ADDITION TO THE BIDDER'S INDEMNITY OBLIGATIONS SET FORTH IN
THE CONTRACT DOCUMENTS, THE BIDDER SHALL DEFEND, INDEMNIFY AND
HOLD HARMLESS HENNEPIN COUNTY, ITS COMMISSIONERS, OFFICERS AND
EMPLOYEES AGAINST AND FROM ANY COSTS, DAMAGES, JUDGEMENTS,
EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES) ARISING FROM,
DIRECTLY OR INDIRECTLY, ANY CHALLENGE OR REQUEST MADE OR SUIT
BROUGHT BY ANY PERSON IN CONNECTION WITH ANY EFFORT IN ANY
TYPE OF PROCEEDING OR HEARING WHATSOEVER TO OBTAIN OR ACCESS
DATA DESIGNATED AS TRADE SECRET BY THE BIDDER.
BIDDER, AT ITS SOLE EXPENSE, SHALL AT ALL TIMES BE RESPONSIBLE
FOR PROMPTLY DEFENDING AND/OR RESPONDING TO ANY REQUEST FOR
ACCESS TO AND/OR COPIES OF DATA DESIGNATED BY BIDDER AS TRADE
SECRET, PROVIDED THAT THE COUNTY SHALL INFORM PERSONS SEEKING
SUCH DATA OF ITS TRADE SECRET DESIGNATION AND PROMPTLY NOTIFY
BIDDER OF THE FACT OF SUCH REQUEST AND THE COUNTY'S RESPONSE
THERETO.
FAILURE OF THE BIDDER TO SO DEFEND, RESPOND TO ANY REQUEST OR
COUNTY NOTIFICATION (AS AFORESAID), AND/OR TO PURSUE ITS
RIGHTS IN A TIMELY MANNER SHALL RELIEVE THE COUNTY FROM ANY
AND ALL LIABILITY WHATSOEVER (INCLUDING WITHOUT LIMITATION
LIABILITY UNDER ANY STATUTE, THE COMMON-LAW OR EQUITY) WITH
RESPECT TO ANY ASPECT OF THE DISCLOSURE OR FURNISHING TO ANY
PERSON ANY SUCH TRADE SECRET DESIGNATED DATA. FURTHER, THE
COUNTY SHALL NOT IN ANY MANNER BE LIABLE FOR THE DISCLOSURE OR
FURNISHING TO ANY PERSON ANY TRADE SECRET DESIGNATED DATA WHEN
SUCH DISCLOSURE OR FURNISHING IS PURSUANT TO A RULING OR ORDER
OF ANY PERTINENT TRIBUNAL, AGENCY, BOARD, COMMISSION, PANEL,
COURT OR OTHER ENTITY OR PERSON DETERMINING SUCH MATTER.
*****************************************************************
We fully understand and comply with the above section.
*****************************************************************
--------------------------------------------------------------------------------
17 August 1993 88 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.5 APPLICATIONS SOURCE CODE: THE APPLICATIONS SOURCE CODE MUST BE
WRITTEN IN A STANDARD, COMMERCIALLY AVAILABLE, HIGH-LEVEL
LANGUAGE. ASSEMBLY LANGUAGE CODING IS ACCEPTABLE ONLY FOR
SELECTED CRITICAL LOW-LEVEL MODULES SUCH AS I/O DRIVERS.
BIDDERS MUST SPECIFY ALL LANGUAGES AND DEVELOPMENT TOOLS USED
AND WHERE THEY ARE USED.
-> RELATIONAL DATABASE MANAGER SYBASE SQL
-> OPERATING SYSTEMS
File Server IBM AIX version 3.2
Work Stations SCO Unix
-> SOFTWARE CODING C
8.3.6 COUNTY MODIFICATIONS: COUNTY TECHNICIANS WILL NOT MODIFY THE
CONTRACTOR'S SOFTWARE IN ANY WAY, EXCEPT IN CONSULTATION WITH
THE CONTRACTOR, EXCEPT AS SPECIFICALLY STATED IN SECTION 8.3.8.6
OF THIS DOCUMENT.
*****************************************************************
We fully understand and comply with the above section.
*****************************************************************
8.3.7 APPLICATION SOFTWARE MUST BE EXECUTED DIRECTLY BY THE OPERATING
SYSTEM SPECIFIED IN SECTION 8.2.
Application software WILL be executed directly by the
operating system specified in Section 8.2.
--------------------------------------------------------------------------------
17 August 1993 89 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.8 SOURCE CODE RETENTION:
8.3.8.1 BIDDER MUST STATE THEIR POLICY REGARDING PROVIDING THE
COUNTY WITH AN EXACT COPY OF THE SOURCE CODE, OR ANY PORTION
THEREOF. POLICY SHALL TAKE INTO ACCOUNT THE COUNTY'S
AGREEMENT THAT THE SOURCE CODE WILL ONLY BE MADE AVAILABLE
TO THOSE COUNTY EMPLOYEES WHO WOULD NEED ACCESS TO IT TO
MAKE CHANGES. A COPY OF THOSE CHANGES BY THE COUNTY WOULD BE
PROVIDED TO THE CONTRACTOR. IF ALL OR ANY MATERIAL PART OF
THE SOURCE CODE IS GENERALLY MADE AVAILABLE BY THE
CONTRACTOR, WITH OR WITHOUT ADDITIONAL COST, TO OTHER USERS
OF COMPARABLE SOFTWARE, IT SHALL ALSO BE MADE AVAILABLE TO
THE COUNTY.
XImage Corporation WILL maintain a current version of the
source code in a secure escrow account. The ForceField
software WILL be customized for the specific needs of
Hennepin County. Any modifications to the source code after
installation will be covered under our Software Maintenance
Agreement. All work with the source code will be handled by
qualified XImage Corporation personnel.
The per annum charge for maintaining the copy in escrow
WILL be entered in appendix D.
8.3.8.2 IF A COPY OF THE SOURCE CODE IS NOT MADE AVAILABLE TO THE
COUNTY, AN EXACT COPY OF ALL CONTRACTOR'S APPLICATION
SOFTWARE SOURCE CODE INSTALLED ON THE SYSTEM MUST BE
RETAINED BY THE SUCCESSFUL CONTRACTOR IN A SECURE LOCATION
AND KEPT IN A CURRENT CONDITION AS DESCRIBED IN THIS
DOCUMENT SECTION 8.3.8.5. THE COUNTY WILL REQUIRE AN ESCROW
AGREEMENT IF THE SOURCE CODE IS NOT PROVIDED.
An exact copy of all XImage Corporation's application
software source code installed on the system WILL be
retained by XImage Corporation in a secure location and kept
in a current condition as described in this document section
8.3.8.5. XImage Corporation WILL maintain a current version
of the source code in a secure escrow account.
The per annum charge for maintaining the copy in escrow WILL
be entered in appendix D.
--------------------------------------------------------------------------------
17 August 1993 90 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.8.3 ESCROW AGREEMENT: IF THE BIDDER IS PARTY TO AN EXISTING
ESCROW AGREEMENT WHICH MEETS ALL THE REQUIREMENTS STATED IN
THE SOURCE CODE RETENTION SECTION, THAT AGREEMENT SHOULD BE
SUBMITTED WITH THE BID. IF NOT, AN ESCROW AGREEMENT WILL BE
REQUIRED WHICH DOES MEET ALL REQUIREMENTS. THE PER ANNUM
CHARGE FOR MAINTAINING THE COPY IN ESCROW MUST BE ENTERED ON
APPENDIX D.
ESCROW AGREEMENT APPLIES TO ALL IMAGING SYSTEM SOFTWARE
COMPONENTS WHICH 1) ARE NOT COMMERCIALLY AVAILABLE FROM
ANOTHER SOURCE, 2) ARE COMMERCIALLY AVAILABLE FROM ANOTHER
SOURCE BUT ARE UTILIZED WITH CHANGES AND 3) ANY MATERIALS
USED BY THE CONTRACTOR TO MAINTAIN THIS CUSTOMIZED SOFTWARE.
***********************************************************
We fully understand and comply with the above section.
***********************************************************
8.3.8.4 THE COPY SHALL INCLUDE, PRIMARILY ON MACHINE READABLE MEDIA,
OPERATIONS MANUALS, REFERENCE MANUALS, DATA MAPS, TYPE AND
VERSION OF COMPILER/ASSEMBLER, LINKAGE COMMAND FILES AND ALL
OTHER SUPPORT MATERIALS USED BY THE CONTRACTOR TO MAINTAIN
THE SOFTWARE. IF THE APPLICATIONS SOFTWARE EMPLOYS OR IS
MAINTAINED IN PART WITH LICENSED THIRD-PARTY SOFTWARE, E.G.
PROGRAMMING TOOLS OR A DATABASE MANAGEMENT SYSTEM, THE
MATERIALS HELD AND PROVIDED SHALL NAME AND DESCRIBE ALL SUCH
LICENSED THIRD-PARTY SOFTWARE AND TO PROVIDE THE NAMES AND
ADDRESSES OF THE THIRD PARTIES PROVIDING THE SOFTWARE.
The copy WILL include, primarily on machine readable media,
operations manuals, reference manuals, data maps, type and
version of compiler/assembler, linkage command files and all
other support materials used by XImage Corporation to
maintain the software. If the applications software employs
or is maintained in part with licensed third-party software,
e.g. programming tools or a database management system, the
materials held and provided WILL name and describe all such
licensed third-party software and to provide the names and
addresses of the third parties providing the software.
--------------------------------------------------------------------------------
17 August 1993 91 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.8.5 THE COPY, WHETHER GIVEN TO THE COUNTY OR MAINTAINED BY THE
CONTRACTOR, SHALL BE BROUGHT FULLY UP TO DATE WITHIN THIRTY
(30) DAYS WHENEVER VERSION UPGRADES ARE RELEASED OR A
MODIFICATION IS MADE IN THE COUNTY'S COPY OF THE SOFTWARE. A
COPY OF THE REVISED SOURCE CODE, SHALL THEN BE MAINTAINED AS
PROVIDED HEREIN. IN ADDITION, A COPY OF THE SOURCE CODE
PRIOR TO THE LATEST REVISION SHALL BE RETAINED FOR A PERIOD
OF SIX MONTHS.
The copy, whether given to the County or maintained by
XImage Corporation, WILL be brought fully up to date within
thirty (30) days whenever version upgrades are released OR a
modification is made in the County's copy of the software. A
copy of the revised source code, WILL then be maintained as
provided herein. In addition, a copy of the source code
prior to the latest revision WILL be retained for a period
of six months.
8.3.8.6 THE TERMS OF THE AGREEMENT SHALL MAKE THE COPIES REFERENCED
IN SECTION 8.3.8.5 AVAILABLE TO THE COUNTY WITHIN THIRTY
(30) DAYS IN THE EVENT THAT (1) THE CONTRACTOR ENTERS OR IS
SUBJECTED TO BANKRUPTCY PROCEEDINGS, RECEIVERSHIP,
ASSIGNMENT OR ANY OTHER PROCEEDING INVOLVING PROTECTION OF
CREDITORS OR FROM CREDITORS; (2) THE CONTRACTOR FAILS AFTER
REASONABLE NOTIFICATION TO MAINTAIN THE COUNTY'S SOFTWARE;
(3) THE CONTRACTOR SELLS, ASSIGNS OR OTHERWISE TRANSFERS ANY
RIGHTS WHICH WOULD PREVENT THE CONTRACTOR FROM MEETING THE
OBLIGATIONS SET FORTH IN THESE SPECIFICATIONS; OR (4) THE
CONTRACTOR CEASES, FOR ANY REASON, TO DO BUSINESS. HENNEPIN
COUNTY WILL RETAIN RIGHTS TO CONTINUE USE OF ALL PRODUCTS
AND COPIES WITHOUT CHARGE.
UNDER THIS SECTION THE COUNTY SHALL NOT SELL THE SOURCE CODE
OR MAKE IT AVAILABLE TO ANOTHER VENDOR, BUT SHALL HAVE THE
RIGHT TO MAKE CHANGES AND MAKE COPIES FOR ANY WORKSTATION OR
FILE SERVER ADDED TO THE SYSTEM.
***********************************************************
We fully understand and comply with the above section.
***********************************************************
--------------------------------------------------------------------------------
17 August 1993 92 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (see also Section 5):
8.3.9 CONFIDENTIALITY; PROPRIETARY NOTICES:
8.3.9.1 The County acknowledges that the software and the source
code (if obtained) are proprietary and confidential. The
County shall not sell, furnish, or disclose the software
or any information pertinent to it (other than to County
employees who need access to such information in
connection with the exercise the County's rights under the
contract), unless authorized in writing by the Contractor.
-----------------------------------------------------------
We fully understand and comply with the above section.
-----------------------------------------------------------
8.3.9.2 Any copies of the software or the documentation which the
County makes, pursuant to the exercise of its rights under
the contract, shall bear all copyright, trademark, and
other proprietary notices included therein by the
Contractor, and shall be retained by the County and used
in accordance with the provisions in paragraph 8.3.9.1.
Notwithstanding the preceding sentence, the County may add
its own copyright or other proprietary notices to any copy
of the software and documentation to which the County has
ownership rights as a result of the contract.
-----------------------------------------------------------
We fully understand and comply with the above section.
-----------------------------------------------------------
8.3.9.3 The County's obligations under paragraphs 8.3.9.1 and
8.3.9.2 will not extend to any information, or portion of
the software, which is now or hereafter generally known to
the public; which is obtained from other sources without
obligation of confidentiality; or which is required to be
disclosed by order of a court or other body of persons
authorized by the Minnesota Rules of Court to settle
disputes.
-----------------------------------------------------------
We fully understand and comply with the above section.
-----------------------------------------------------------
--------------------------------------------------------------------------------
17 August 1993 93 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (see also Section 5):
8.3.10 INFRINGEMENTS; COPYRIGHT INDEMNITY:
Complementary to other "hold harmless" provisions
throughout these specifications, the Contractor shall,
without cost to the County, defend, indemnify, and hold
the County, its commissioners, officers, and employees
harmless against any and all claims, liability, losses,
judgments, or other expenses arising out of or related to
any claim that the County's use or possession of the
software, licenses, or documentation obtained through the
contract, violates or infringes upon any patents,
copyrights, trademarks, trade secrets, or other
proprietary rights or information, provided that the
Contractor is promptly notified in writing of such claim.
The Contractor will have the right to control the defense
of any such claim, lawsuit, or other proceeding. The
County will in no instance settle any such claim, lawsuit,
or proceeding without the Contractor's prior written
approval.
If, as a result of any claim of infringement of rights,
the Contractor is enjoined from using, marketing, or
supporting any product or service provided through the
contract to be established (or if the Contractor comes to
believe such enjoinment imminent), the Contractor shall
either arrange for the County to continue using the
product or service at no additional cost to the County, or
propose another remedy subject to County approval.
Provision of equivalent products or services will be
acceptable, but the County alone will determine whether
proposed substitutes are sufficiently equivalent. If no
acceptable alternative is possible even after the
Contractor's best efforts, the Contractor shall return a
prorata portion of the County's costs pertaining to the
license fee -- and all consequential costs -- based on a
period of ten years. The County may also pursue any or
all of its other available remedies.
-----------------------------------------------------------
We fully understand and comply with the above section.
-----------------------------------------------------------
--------------------------------------------------------------------------------
17 August 1993 94 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.11 DATA BASE MANAGEMENT:
8.3.11.1 MUST HAVE A COMMERCIALLY AVAILABLE RELATIONAL DATA BASE
MANAGEMENT SYSTEM WITH A STRUCTURED QUERY LANGUAGE (SQL) IN A
CLIENT SERVER ARCHITECTURE. BIDDER MUST DESCRIBE HOW WORK IS
DIVIDED BETWEEN CLIENT AND SERVER. THE COUNTY CURRENTLY
SUPPORTS OS/2 DATA MANAGER AND SQL SERVER AS PC DATA BASE
MANAGEMENT SYSTEMS.
The ForceField system WILL utilize SYBASE, a commercially
available relational data base management system with a
structured query language (SQL) in a client server
architecture. To provide capacity for growth and best
maximize the use of the file server (ImageBank), much of the
preliminary screen interface, printing capabilities, image
review and compression are localized at the work station
(ImageStation) level. ImageStations are UNIX-based
workstations which communicate with the ImageBank via both
local and wide area networks.
8.3.11.2 DATA BASE MANAGEMENT SYSTEM MUST BE CAPABLE OF SUPPORTING
THE MULTIPLE SIMULTANEOUS UPDATES AND RETRIEVALS.
Data base management system WILL be capable of supporting
the multiple simultaneous updates and retrievals.
8.3.11.3 EACH SINGLE FOLDER MUST BE CAPABLE OF HOLDING UP TO 50
FIELDS, ONE OF WHICH SHOULD BE THE FREE TEXT AREA.
Each single folder WILL be capable of holding up to 50
fields, one of which should be the free text area.
8.3.11.4 ALL DATES MUST INCLUDE THE CENTURY.
All dates WILL include the century.
8.3.11.5 INITIAL SYSTEM MUST BE ABLE TO MANAGE 375,000 COMPRESSED
IMAGES AND ASSOCIATED DATA RECORDS.
Initial system WILL be able to manage 375,000 compressed
images and associated data records.
-------------------------------------------------------------------------------
17 August 1993 95 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.11.6 SHOULD ALLOW COUNTY MODIFICATIONS TO DATA BASES IN
CONSULTATION WITH THE CONTRACTOR.
The system WILL allow County modifications to data bases in
consultation with XImage Corporation.
8.3.11.7 THE SYSTEM MUST AUTOMATICALLY RECORD SIGNIFICANT
APPLICATION TRANSACTIONS AND EVENTS (DEFINED AS ADD, DELETE,
AND MODIFY RECORDS, LINEUP AND IMAGE PRINTING) IN AN AUDIT
LOG FILE AND RETAIN ON-LINE FOR A MINIMUM OF 60 DAYS. THE
APPLICATION TRANSACTION TO BE RECORDED MUST INCLUDE
WORKSTATION NAME, USER NAME, UNSUCCESSFUL LOG-ON ATTEMPTS,
RECORD KEY, TYPE OF FUNCTION, DATE AND TIME, PERTINENT ACTION
PERFORMED AND OTHER ITEMS TO BE DEFINED.
The system WILL automatically record significant application
transactions and events (defined as add, delete, and modify
records, lineup and image printing) in an audit log file and
retain on-line for a minimum of 60 days. The application
transaction to be recorded WILL include workstation name, user
name, unsuccessful log-on attempts, record key, type of
function, date and time, pertinent action performed and other
items to be defined.
8.3.11.8 SYSTEM MUST BE ABLE TO MANAGE MULTIPLE DATA BASES DESIGNED
TO STORE AT A MINIMUM THE FOLLOWING CATEGORIES OF DATA:
- JAIL ADULT BOOKING/MUGSHOT I.D.
- EMPLOYEE/VISITOR I.D.
- AUDIT LOG
- PERSON RELATED INTELLIGENCE APPLICATION
SYSTEM SHOULD BE ABLE TO MANAGE A DATA BASE DESIGNED TO
STORE THE FOLLOWING CATEGORY OF DATA:
OPTIONAL: PERSON/BUSINESS SURVEILLANCE APPLICATION
OPTIONAL: ADDRESS/LOCATION APPLICATION
The ForceField system WILL be able to manage multiple data
bases designed to store at a minimum the required
categories of data. XImage Corporation has not included the
development of the optional databases for Person/Business
Surveillance and Address/Location.
-------------------------------------------------------------------------------
17 August 1993 96 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.3 APPLICATION SOFTWARE (SEE ALSO SECTION 5):
8.3.11.9 DATA BASES MUST BE TAILORED TO COUNTY NEEDS.
Data bases WILL be tailored to County needs.
8.3.11.10 SHOULD BE ABLE TO SEARCH FREE FORM TEXT FIELDS.
The system does not provide this capability.
8.3.11.11 SHOULD SUPPORT AN UNLIMITED FREE TEXT FIELD AND A LIMITED
FREE TEXT FIELD OF 500 CHARACTERS FOR BOOKING RECORDS.
Each application WILL allow free form text fields attached
to a specified folder. XImage Corporation's exclusive
"electronic note pad" function will allow the operator to
attach "notes" to a suspect's folder, booking or
appearance. They are analogous to the yellow "post-it" note
paper commonly found in offices today. This computerized
depiction will allow the inclusion of "ad-hoc" text that
will stay with a particular folder.
8.3.11.12 MENU:
8.3.11.12.1 MUST ALLOW MODIFICATION OF MENU SYSTEM IN CONSULTATION
WITH CONTRACTOR BY SYSTEM ADMINISTRATOR.
The system WILL allow modification of menu system in
consultation with XImage Corporation by System
Administrator.
8.3.11.12.2 MUST BE ABLE TO USE MOUSE OR KEYBOARD TO SELECT MENU
OPTIONS.
The system WILL be able to use mouse or keyboard to
select menu options.
8.3.11.12.3 BIDDER SHOULD PROVIDE SAMPLES OF EXISTING MENUS.
XImage Corporation HAS provided samples of existing
menus. These samples can be found in Section 9 of this
document.
-------------------------------------------------------------------------------
17 August 1993 97 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
8 SOFTWARE SPECIFICATIONS
8.4 BIDDER MUST QUOTE AN OPTION TO EQUIP ALL WORKSTATIONS AND THE FILE
SERVER WITH 3270 EMULATION SOFTWARE SO THE MAINFRAME BOOKING SYSTEM
CAN BE ACCESSED VIA THE NETWORK FROM ANY WORKSTATION IN A WINDOW OF THE
PHOTOIMAGE MONITOR. IF SELECTED AS AN OPTION BY THE COUNTY, THE
3270 SHALL BE OPERATIONAL EVEN IF PHOTO IMAGE FILE SERVER IS INOPERABLE.
XImage Corporation HAS quoted an option to equip all workstations and
the file server with 3270 emulation software so the mainframe booking
system can be accessed via the network from any workstation in a window
of the photoimage monitor. If selected as an option by the County, the
3270 shall be operational even if photo image file server is inoperable.
Please see our itemized pricing schedules in the appendix of this
document.
-------------------------------------------------------------------------------
17 August 1993 98 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
9 NETWORK
9.1 THE SUCCESSFUL BIDDER MUST WORK WITH HENNEPIN COUNTY INFORMATION
SERVICES OPERATIONS DIVISION TO DEVELOP THE DETAILED NETWORK PLAN.
THE COUNTY WILL INSTALL THE NETWORK AND THE BRIDGE TO THE COUNTY'S
BACKBONE NETWORK.
The successful bidder WILL work with Hennepin County Information
Services Operations Division to develop the detailed network plan.
The County will install the network and the bridge to the County's
backbone network.
9.2 THE PHOTOIMAGE SYSTEM MUST BE IMPLEMENTED ON A 16 MBPS TOKEN-RING
NETWORK.
The photoimage system WILL be implemented on a 16 Mbps Token-Ring
network.
9.3 ALL WORKSTATIONS AND FILE SERVERS MUST BE EQUIPPED WITH:
9.3.1 A NETWORK ADAPTER.
All workstations and file servers WILL be equipped with a
network adapter.
9.3.2 A NETWORK ADAPTER CABLE.
All workstations and file servers WILL be equipped with a
network adapter cable.
9.3.3 THE APPROPRIATE SOFTWARE TO CONNECT THE ADAPTER TO THE NETWORK.
All workstations and file servers WILL be equipped with the
appropriate software to connect the adapter to the network.
-------------------------------------------------------------------------------
17 August 1993 99 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
9 NETWORK
9.4 THE COUNTY SUPPORTS IBM PS/2 AS WORKSTATIONS AND SERVERS, WHICH RUN
EITHER DOS OR OS/2 OPERATING SYSTEMS. THE LAN OPERATING SYSTEMS EMPLOYED
IN THIS ENVIRONMENT ARE PC LAN PROGRAM 1.3 OR OS/2 LAN SERVER 2.0. BOTH
OF THESE OPERATING SYSTEMS USE THE NETBIOS PROTOCOL. THE COUNTY USES
NETVIEW 2.0, WHICH ALSO DISPLAYS DATA FROM NETWORK PERFORMANCE MONITOR
1.4.1 AND LAN NETWORK MANAGER 1.0, TO MONITOR NETWORK PERFORMANCE.
THE BIDDER MUST PROVIDE A CONCEPTUAL NETWORK DESIGN THAT WILL INDICATE
HOW THE PROPOSED NETWORK WILL BRIDGE TO THIS NETWORK ENVIRONMENT. THE
PLAN SHOULD INCLUDE:
9.4.1 THE NAME AND VERSION OF THE PREFERRED NETWORK OPERATING SOFTWARE.
The server WILL utilize TCP/IP in combination with IBM AIX
version 3.2.
9.4.2 THE NAME AND VERSION OF ANY NETWORK MONITORING TOOLS
RECOMMENDED. IDEALLY, THE COUNTY SHOULD BE ABLE TO MONITOR THIS
NETWORK THROUGH NETVIEW.
The ForceField system WILL utilize the Etherfind-TM- operating
system tools. If Netview has options for trading TCP/IP packets,
this should be sufficient as the data link layers (Token-Ring)
for TCP/IP and PCLAN are the same.
9.4.3 A DESCRIPTION OF HOW REMOTE SITES CAN GAIN ACCESS TO THE
PHOTOIMAGE SYSTEM VIA AN EXISTING OR FUTURE TOKEN-RING NETWORK
BRIDGED TO THE HENNEPIN COUNTY BACKBONE NETWORK.
Remote sites housing ImageStations can access ImageBank
transparent of the bridging.
9.4.4 A DESCRIPTION OF HOW REMOTE SITES CAN ACCESS THE PHOTOIMAGE
SYSTEM VIA EXISTING SDLC LINKS TO THE MAINFRAME.
XImage Corporation does not support SDLC communications.
-------------------------------------------------------------------------------
17 August 1993 100 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
9 NETWORK
9.4.5 A DESCRIPTION OF HOW REMOTE SITES CAN GAIN ACCESS TO THE
SYSTEM VIA A DIRECT LINK TO THE PHOTOIMAGE NETWORK.
These intelligent ImageStations (UNIX based workstations)
communicate with the ImageBank via both local and remote
networking. In installations like the Hennepin County,
multiple ImageStations will be networked to the ImageBank,
providing access to data and images from all locations.
Sophisticated communications allow ImageStations to be dispersed
across large areas, but yet have all of the functional
capabilities of a local Token-Ring attached ImageStation, limited
only by the speed of the physical networking option. The mainframe
could be connected to the Token-Ring network utilizing TCP/IP
software on the mainframe. This would provide necessary
infrastructure for all the application level interconnects for
data transfer.
9.4.6 A DESCRIPTION OF HOW COMMUNICATIONS BETWEEN THE PHOTOIMAGE
SYSTEM AND DOS OR OS/2 WORKSTATIONS COULD BE ESTABLISHED.
Communications between the ForceField system and DOS or OS/2
workstations can be established by utilizing an available software
package designed specifically for that purpose that utilizes
TCP/IP.
9.5 3270 THAT IS BID AS AN OPTION MUST ALLOW THE WORKSTATIONS AND SERVER
ACCESS TO THE MAINFRAME WHENEVER THE NETWORK IS OPERATIONAL. IN ORDER TO
ACCOMPLISH THIS, HENNEPIN COUNTY WILL INSTALL A PC GATEWAY ON THE
NETWORK. THE GATEWAY WILL RUN IBM PERSONAL COMMUNICATIONS SOFTWARE WHICH
SUPPORTS THE 802.2 IEEE PROTOCOL THROUGH THE USE OF DXM DRIVERS. BIDDER
SHALL INCLUDE IN THE OPTION BID SOFTWARE ON THE ALL WORKSTATIONS AND
FILE SERVER THAT WILL ALLOW COMMUNICATION OVER THE TOKEN-RING WITH THE PC
GATEWAY.
3270 emulation software will be listed optionally that will enable the
workstation to emulate a 3270 terminal. Additional hardware may be needed
if coax connections are used.
-------------------------------------------------------------------------------
17 August 1993 101 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
10 SECURITY
10.1 ACCESS CONTROL MUST BE IMPLEMENTED ON BOTH WORKSTATION/FILE SERVER
AND PHOTOIMAGE SYSTEM APPLICATION BASIS USING A PASSWORD AT BOTH
LEVELS.
Access control WILL be implemented on both workstation/file server
and photoimage system application basis using a password at both
levels.
10.2 ALL PASSWORDS MUST BE ENCRYPTED.
All passwords WILL be encrypted.
10.3 A CONTROL TABLE MUST LIST ALL AUTHORIZED USERS AND SPECIFIC
FUNCTIONS EACH INDIVIDUAL USER IS AUTHORIZED TO PERFORM.
A control table WILL list all authorized users and specific
functions each individual user is authorized to perform.
10.4 THE SYSTEM SIGN ON MENUS MUST LIST ONLY THOSE SCREENS, FILES AND
FUNCTIONS WHICH THE USER AND WORKSTATION HAVE AUTHORITY TO ACCESS,
BASED ON THE CONTROL TABLES.
The system sign on menus WILL list only those screens, files and
functions which the user and workstation have authority to access,
based on the control tables.
10.5 THE SYSTEM SHOULD DISABLE A USER ID AFTER A SPECIFIED NUMBER OF
UNSUCCESSFUL LOG-ON ATTEMPTS.
The system will not provide this function, however ForceField will
automatically record every significant system transaction and
event in a log file on disk and retain on-line for a minimum of 60
days. The transaction to be recorded will include all system
start-ups, authorization file changes, sign-ons and sign-offs, and
images taken. Each history record will include the date and time
of the transaction and the operator, unit, officer, and event
identification as applicable.
10.6 BIDDER MUST DESCRIBE HOW THE SYSTEM ADMINISTRATOR ACCESSES AND
UPDATES THE CONTROL TABLES.
The system WILL allow System Administrator to add, delete and modify
table entries for validation. This functionality is allowed only
to individuals who have been given this permission (usually the
System Administrator) through specialized ForceField update
utilities. The System Administrator will be fully trained by
XImage Corporation training personnel in performing this function.
--------------------------------------------------------------------------------
17 August 1993 102 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
10 SECURITY
10.7 ACCESS CONTROL SYSTEM SHOULD ALLOW USER GROUP ACCESS PRIVILEGE BY
WORKSTATION, FILE AND FUNCTION.
Access control system WILL allow user group access privilege by
workstation, file and function.
10.8 THE SYSTEM SHOULD ALLOW A USER TO ACCESS ONLY AUTHORIZED RECORDS
WITHIN A FILE.
The system does not provide this capability.
10.9 THE SYSTEM MUST PROVIDE SEPARATE JUVENILE RECORD ACCESS. BIDDER
MUST DESCRIBE THE SOLUTION.
The system WILL provide separate juvenile record access. Virtually
there is no limit to the number of truly multiple separate
databases which can be created. Access is restricted to each
database through password protected log-ons. For instance, some
corrections officers may have access in the adult database but not
in the juvenile database. Likewise, personnel administration may have
access to the employee and visitor database, but no authorization
in the inmate database. In such a case, the user will only see the
database names to which they have authorization.
10.10 IF A FINGERPRINT ACCESS DEVICE WAS QUOTED IN OPTIONAL HARDWARE
SECTION, BIDDER SHOULD DESCRIBE HOW IT IS INCORPORATED INTO SYSTEM
SECURITY.
FEATURE NOT PROVIDED.
10.11 SHOULD HAVE A PHOTO OR NAME OF THE LOGGED-ON USER ON-SCREEN.
The system WILL have the name of the logged-on user on-screen.
10.12 SHOULD HAVE A SCREEN LOCK WHICH WILL ENGAGE IF NO KEY IS PRESSED
WITHIN A SPECIFIED TIME. THE SCREEN LOCK SHOULD THEN CLEAR THE
SCREEN AND RETURN TO A PROMPT SCREEN FOR RE-ENTRY TO THE SYSTEM.
The system WILL have a screen lock which will engage if no key is
pressed within a specified time. The screen lock should then clear
the screen and return to a prompt screen for re-entry to the
system.
--------------------------------------------------------------------------------
17 August 1993 103 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
11 SYSTEM SUPPORT/WARRANTY/MAINTENANCE
11.1 THE BIDDER MUST PROVIDE A ONE YEAR WARRANTY FOR ALL HARDWARE AND
SOFTWARE PRODUCTS FOR THE ENTIRE SYSTEM TO START AFTER THE DATE OF
FINAL ACCEPTANCE OF THE SYSTEM BY THE COUNTY.
XImage Corporation WILL provide a one year warranty for all
hardware and software products for the entire system to start
after the date of final acceptance of the system by the county.
11.2 THE BIDDER MUST ALSO PROVIDE AND QUOTE YEARLY MAINTENANCE
CONTRACTS FOR ALL HARDWARE AND SOFTWARE PRODUCTS FOR THE ENTIRE
SYSTEM TO START AFTER THE ONE YEAR WARRANTY PERIOD ENDS.
THE COUNTY RESERVES THE RIGHT TO ENTER INTO EACH YEARLY
MAINTENANCE CONTRACT AND WILL NOTIFY THE CONTRACTOR IN WRITING
PRIOR TO END OF WARRANTY PERIOD OR MAINTENANCE CONTRACT WHETHER
CONTRACT WILL CONTINUE FOR THE NEXT YEAR. THE CONTRACTOR SHALL
NOTIFY THE COUNTY SHERIFF'S DEPARTMENT IN WRITING 90 DAYS PRIOR TO
THE END OF THE WARRANTY OR MAINTENANCE CONTRACT AND QUOTE THE
YEARLY MAINTENANCE RENEWAL COST IN ACCORDANCE WITH SECTION 3.8
(PRICE CHANGES) OF THIS DOCUMENT.
XImage Corporation HAS quoted yearly maintenance contracts for all
hardware and software products for the entire system to start
after the ONE YEAR WARRANTY period ends. Please see our itemized
pricing schedules in the appendix of this document.
We understand that the County reserves the right to enter into
each yearly maintenance contract and will notify XImage
Corporation in writing prior to end of warranty period or
maintenance contract whether contract will continue for the next
year. XImage Corporation shall notify the County Sheriff's
Department in writing 90 days prior to the end of the warranty or
maintenance contract and quote the yearly maintenance renewal cost
in accordance with section 3.8 (Price Changes) of this document.
11.3 BIDDER MUST PROVIDE A COMPLETE DESCRIPTION OF THEIR STANDARD
MAINTENANCE, WARRANTY AND SUPPORT SYSTEM TO INCLUDE SUPPLY OF
REPLACEMENT PARTS, RESPONSE TIME FOR SERVICE CALLS, PROBLEM
DIAGNOSIS, PROBLEM ISOLATION, PROBLEM RESOLUTION, ROUTINE AND
PREVENTATIVE MAINTENANCE SCHEDULE, SUPPORT STAFF, ETC.
XImage Corporation stands behind their systems with a comprehensive
program for system support and maintenance. Because of the needs
of law enforcement, XImage Corporation provides 24 hour a day - 7
day a week system support via a single telephone number. Hennepin
County personnel will be able to receive prompt system support any
time of day.
--------------------------------------------------------------------------------
17 August 1993 104 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
11 SYSTEM SUPPORT/WARRANTY/MAINTENANCE
XImage Corporation provides a Technical Support Center staffed in San
Jose, California, to deliver single point of contact for all hardware
and software maintenance, customer training, support and consulting.
This means that Hennepin County personnel can reach a technician to
help with any problem by calling a single phone number. XImage
Corporation will provide problem management from the time the incident
is reported until the repair is effected.
The ForceField system is designed with remote diagnostic facilities
that enable the Technical Support Center in California to log in to a
customer system and operate that system as if support personnel were
on-premises. This provides quick diagnosis of difficulties, and a
means for prompt application of temporary fixes. XImage Corporation
may, of course, need the System Administrator at the site to assist
in mounting tapes or disks, obtaining printouts, and determining
results from ImageStation users.
11.4 BIDDER MUST PROVIDE A COPY OF THE STANDARD MAINTENANCE AGREEMENT.
XImage Corporation HAS provided a copy of the standard maintenance
agreement. This document can be found in the Section 7 of this
document.
11.5 BIDDER MUST PROVIDE A CRITICAL COMPONENTS SUPPORT AMENDMENT TO THE
STANDARD MAINTENANCE CONTRACT PROVIDING REPLACEMENT PARTS AND, WHEN
REQUIRED, A SERVICE TECHNICIAN ON SITE WITHIN TWENTY-FOUR HOURS, IF
NOT ALREADY A PART OF THE STANDARD AGREEMENT. CRITICAL COMPONENTS
ARE DEFINED AS ALL COMPONENTS LISTED IN THE HARDWARE SECTION UNDER
FILE SERVER AND THE TAPE BACKUP UNIT.
XImage Corporation WILL provide a critical components support
amendment to the standard maintenance contract providing replacement
parts and, when required, a service technician on site within
twenty-four hours, if not already a part of the standard agreement.
Critical components are defined as all components listed in the
hardware section under file server and the tape backup unit.
11.6 BIDDER MUST STATE THE AVERAGE TIME TO ARRIVE ON SITE WITH STAFF AND
NON-CRITICAL PARTS.
XImage WILL to respond instantly to the service needs of your imaging
system. For critical outages we can have representatives at your
site within an hour of your call to our customer support center. Our
response times are based on severity by case. Less severe service
issues will be handled in a timely manner so as not to disrupt the
operation of your system.
--------------------------------------------------------------------------------
17 August 1993 105 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
11 SYSTEM SUPPORT/WARRANTY/MAINTENANCE
11.7 CONTRACTOR MUST PROVIDE 24 HOUR A DAY, SEVEN DAYS A WEEK SUPPORT ON
ALL HARDWARE AND SOFTWARE PRODUCTS OF THE SYSTEM. MUST PROVIDE ONE
TELEPHONE NUMBER TO CALL FOR ALL SUPPORT PROBLEMS.
XImage Corporation WILL provide 24 hour a day, seven days a week
support on all hardware and software products of the system. We WILL
also provide one telephone number to call for all support problems.
11.8 CONTRACTOR'S SUPPORT PERSONNEL IMMEDIATELY SHALL LOG INITIAL CALL BY
COUNTY PERSONNEL.
XImage Corporation support personnel immediately WILL log initial
call by County personnel.
11.9 CONTRACTOR'S SUPPORT PERSONNEL MUST PERFORM THE FIRST LEVEL OF
DIAGNOSTICS TO DETERMINE IF THE PROBLEM IS OPERATIONAL, SOFTWARE, OR
HARDWARE.
XImage Corporation's support personnel WILL perform the first level of
diagnostics to determine if the problem is operational, software, or
hardware.
11.10 FOR OPERATIONAL PROBLEMS, CONTRACTOR'S SUPPORT PERSONNEL MUST RESPOND
WITHIN 20 MINUTES OF INITIAL CALL.
For operational problems, XImage Corporation's support personnel WILL
respond within 20 minutes of initial call.
11.11 FOR SOFTWARE PROBLEMS, CONTRACTOR'S SUPPORT PERSONNEL MUST RESPOND
WITHIN 2 HOURS OF INITIAL CALL.
IF SUPPORT PERSONNEL FOR SOFTWARE SUPPORT ARE UNABLE TO BE ON
SITE WITHIN 2 HOURS, THEN THE SUPPORT PERSONNEL SHALL BE ABLE TO
CONNECT WITH SYSTEM MODEM AND CORRECT SOFTWARE PROBLEMS.
FOR SECURITY, THE SYSTEM MODEM WILL BE PASSWORD ACCESS PROTECTED AND
SHALL DIAL BACK TO THE CONTRACTOR'S SUPPORT SYSTEM AFTER THE
CONTRACTOR'S SUPPORT PERSONNEL HAVE REQUESTED ACCESS TO THE COUNTY'S
SYSTEM.
For software problems, XImage Corporation support personnel WILL
respond within 2 hours of initial call. If support personnel for
software support are unable to be on site within 2 hours, then the
support personnel WILL be able to connect with system modem and
correct software problems. For security, the system modem WILL be
password access protected and shall dial back to XImage Corporation's
support system after XImage Corporation's support personnel have
requested access to the County's system.
--------------------------------------------------------------------------------
17 August 1993 106 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
11 SYSTEM SUPPORT/WARRANTY/MAINTENANCE
11.12 IF A PROBLEM IS DETERMINED, "WORK AROUNDS" AND/OR "PATCHES" MUST BE
PROVIDED WHILE SYSTEM IS BEING FIXED SO THERE WILL BE MINIMAL
DISRUPTION OF ON-LINE OPERATIONS.
If a problem is determined, "work arounds" and/or "patches" WILL be
provided while system is being fixed so there will be minimal
disruption of on-line operations.
11.13 WARRANTY AND MAINTENANCE MUST INCLUDE ALL NECESSARY ADJUSTMENTS,
REPAIRS, PARTS REPLACEMENTS, LABOR, PREVENTIVE AND REMEDIAL
MAINTENANCE, ON SITE MAINTENANCE LOG AND ALL OTHER SERVICES REQUIRED
TO KEEP ALL COMPONENTS IN GOOD WORKING ORDER. THIS MUST BE PERFORMED
WITH MINIMAL DISRUPTION OF ON-LINE OPERATIONS.
Warranty and Maintenance WILL include all necessary adjustments,
repairs, parts replacements, labor, preventive and remedial
maintenance, on site maintenance log and all other services required
to keep all components in good working order. This WILL be performed
with minimal disruption of on-line operations.
11.14 ALL COSTS ASSOCIATED WITH THE DELIVERY TO AND FROM THE COUNTY OF
SOFTWARE AND/OR HARDWARE REQUIRED AS THE RESULTS OF A MALFUNCTIONING
SYSTEM SHALL ALSO BE PROVIDED AT NO EXPENSE TO THE COUNTY. SUCH COST
ITEMS SHALL INCLUDE BUT NOT BE LIMITED TO THE FOLLOWING:
TRANSPORTATION, PACKAGING, CRATING, DELIVERY HANDLING, INSURANCE, AND
SHIPPING EQUIPMENT AND/OR SOFTWARE CARTONS, ETC.
All costs associated with the delivery to and from the County of
software and/or hardware required as the results of a malfunctioning
System WILL also be provided at no expense to the County. Such cost
items shall include but not be limited to the following:
transportation, packaging, crating, delivery handling, insurance, and
shipping equipment and/or software cartons, etc.
--------------------------------------------------------------------------------
17 August 1993 107 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
11 SYSTEM SUPPORT/WARRANTY/MAINTENANCE
11.15 DEFECTIVE EQUIPMENT: ANY INDIVIDUAL ITEM OF EQUIPMENT COVERED BY
THIS PROCUREMENT EXPERIENCING MORE THAN THREE FAILURES DURING THE
WARRANTY PERIOD SHALL BE REPLACED WITH A NEW ITEM MEETING
SPECIFICATIONS, AT NO COST TO THE COUNTY WITHIN FIVE (5) DAYS AFTER
RECEIPT OF NOTIFICATION FROM THE COUNTY TO REPLACE SAID ITEM(S).
A NEW WARRANTY PERIOD FOR THE ITEM IDENTICAL IN LENGTH AND TERMS TO
THE FOREGOING WARRANTY PERIOD SHALL COMMENCE ON THE DATE OF
REPLACEMENT OF ANY SUCH ITEM.
Any individual item of equipment covered by this procurement
experiencing more than three failures during the warranty period
WILL be replaced with a new item meeting specifications, at no cost
to the County within five (5) days after receipt of notification
from the County to replace said item(s). A new warranty period for the
item identical in length and terms to the foregoing warranty period
WILL commence on the date of replacement of any such item.
Defective Equipment: Any individual item of equipment covered by
this procurement experiencing more than three failures during the
warranty period WILL be replaced with a new item meeting
specifications, at no cost to the County within five (5) days after
receipt of notification from the County to replace said item(s). A
new warranty period for the item identical in length and terms to
the foregoing warranty period WILL commence on the date of
replacement of any such item.
-------------------------------------------------------------------------------
17 August 1993 108 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
12 TRAINING
12.1 THE BIDDER MUST DESCRIBE THEIR TRAINING PLAN IN DETAIL, INCLUDING
THE BIDDER'S EDUCATION AND TRAINING PHILOSOPHY.
The ForceField system is very user friendly and can be mastered with
a minimum of training. Included with the purchase of the system, XImage
Corporation WILL provide the necessary amount of training to all
personnel for the operation of all system hardware and software
installed. This training will include workstation operation, data entry
and inquiries, camera and lighting operation, and system support. To
assure consistency with customer standards and needs, the schedule for
training will be developed jointly with Hennepin County.
Included with the purchase of the system, XImage Corporation will
provide the necessary amount of training for all personnel for the
operation of all system hardware and software installed. This training
will include workstation operation, data entry and inquiries, camera
and lighting operation, and system support. To assure consistency with
customer standards and needs, the schedule for training will be
developed jointly with Hennepin County.
It is expected that the designated System Administrator(s) attend a
2-day System Administration course, provided at XImage Corporation's
corporate offices, prior to the installation of the ForceField System.
This course is included as part of the system, but travel and expense
costs are the responsibility of the client.
Subsequent to installation, XImage Corporation Customer Support and
Hennepin County will jointly develop a plan for follow-up training to
be accomplished by the County. It is expected that the people from the
Hennepin County responsible for training (supervisory or training
staff) will take an active role in developing and delivering on-going
training.
->XImage Corporation WILL provide the necessary amount of training to
all personnel for the operation of all system hardware and software
installed.
12.2 BIDDER MUST LIST THE AMOUNT OF TRAINING INCLUDED WITH THE SYSTEM
AND COSTS FOR ADDITIONAL TRAINING AS REQUESTED BY THE COUNTY. THESE
COSTS MUST INCLUDE BIDDERS COSTS FOR: TRAVEL, PARKING, LODGING, MEALS
AND STAFF TIME.
Included with the purchase of the system, XImage Corporation will
provide the necessary amount of training for all personnel for the
operation of all system hardware and software installed. This training
will include workstation operation, data entry and inquiries, camera
and lighting operation, and system support. To assure consistency with
customer standards and needs, the schedule for training will be
developed jointly with Hennepin County. Remedial training will be
handled on a cost incurred basis.
->"WE WILL REMAIN ON SITE UNTIL THIS TRAINING IS COMPLETED."
-------------------------------------------------------------------------------
17 August 1993 109 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
12 TRAINING
12.3 BIDDER MUST SPECIFY ANY OFF-SITE TRAINING REQUIRED.
It is expected that the designated System Administrator(s) attend a
2-day System Administration course, provided at XImage Corporation's
corporate offices, prior to the installation of the ForceField System.
This course is included as part of the system, but travel and expense
costs are the responsibility of the client.
12.4 THE BIDDER MUST PROVIDE TRAINING DOCUMENTATION AND ON-SITE CLASSROOM
AND HANDS-ON TRAINING.
The bidder WILL provide training documentation and on-site classroom
and hands-on training.
12.5 THE SYSTEM MUST PROVIDE A MEANS FOR PLACING DESIGNATED WORKSTATIONS
INTO A TRAINING MODE. A WORKSTATION IN TRAINING MODE SHOULD BE ABLE TO
PERFORM ALL THE FUNCTIONS NORMALLY AUTHORIZED TO THAT WORKSTATION TO
THE MAXIMUM FEASIBLE EXTENT.
HOWEVER, A WORKSTATION IN TRAINING MODE MUST NOT BE PERMITTED TO
ACTUALLY UPDATE "REAL" FILES. IN THIS MODE, THE TRAINEES MUST BE ABLE
TO "MODIFY" CURRENT SAMPLE RECORDS, AND ENTER NEW RECORDS. ACCESS
TABLES FOR THE TRAINING MODE MUST BE SEPARATE FROM THE PRODUCTION
SYSTEM ACCESS TABLES.
The ForceField system WILL provide a means for placing designated
workstations into a training mode. A workstation in training mode WILL
be able to perform all the functions normally authorized to that
workstation to the maximum feasible extent.
However, a workstation in training mode WILL not be permitted to
actually update "real" files. In this mode, the trainees WILL be able
to "modify" current sample records, and enter new records. Access
tables for the training mode WILL be separate from the production
system access tables.
12.6 TRAINING MANUALS:
12.6.1 A MINIMUM OF TEN MANUALS CUSTOMIZED TO THE INSTALLED SYSTEM
SHALL BE PROVIDED WITH THE SYSTEM. TRAINING MANUALS,
DOCUMENTATION AND MATERIALS FURNISHED DURING TRAINING WILL
BECOME THE COUNTY'S PROPERTY. FOUR (4) SAMPLE TRAINING MANUALS
MUST BE PROVIDED WITH THE BID.
A minimum of ten manuals customized to the installed system
WILL be provided with the system. Training manuals,
documentation and materials furnished during training will
become the County's property. Four (4) sample training manuals
WILL be provided with the bid.
-------------------------------------------------------------------------------
17 August 1993 110 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
12 TRAINING
12.6 TRAINING MANUALS:
12.6.2 IF THE USER MANUAL IS ALSO THE TRAINING MANUAL, BIDDER SHALL
SO STATE.
The user manual is used as a tool within the confines of a
specialized ForceField training program.
12.6.3 ALL MANUALS MUST BE DETAILED AND WRITTEN IN A LANGUAGE THAT
CAN BE EASILY UNDERSTOOD BY USERS WHO DO NOT POSSESS
COMPUTER KNOWLEDGE OR SKILLS.
All manuals WILL be detailed and written in a language that
can be easily understood by users who do not possess
computer knowledge or skills.
12.7 STAFF TRAINING: THE PRIMARY PURPOSE OF THE TRAINING REQUIREMENT IS
TO PRODUCE A GROUP OF HENNEPIN COUNTY SHERIFF'S DEPARTMENT STAFF
WHO WILL BE COMPETENTLY AND FULLY TRAINED BY THE CONTRACTOR AS TO
ENABLE SUCH STAFF TO ASSUME FULL RESPONSIBILITY FOR THE TRAINING OF
OTHERS IN THE DAILY OPERATION AND ROUTINE IN-HOUSE MAINTENANCE OF
THE SYSTEM. FUNCTIONAL MANAGER, TECHNICAL MANAGER AND SPECIALTY
TRAINING ARE ALSO REQUIRED.
12.7.1 TRAINING MUST BE PROVIDED TO THE FOLLOWING GROUPS:
USERS/TRAINERS: A CORE GROUP OF APPROXIMATELY TWENTY (20)
PERSONS WHO WILL USE THE PHOTOIMAGE SYSTEM AS A NORMAL
COURSE OF THEIR DUTIES. THIS CORE GROUP WILL TRAIN OTHER
USERS. THE TRAINING WILL BE DIVIDED INTO TWO GROUPS: JAIL
PERSONNEL AND INVESTIGATIVE PERSONNEL.
FUNCTIONAL MANAGERS: TWO PERSONS WHO ARE RESPONSIBLE FOR
THE DAILY OPERATION OF THE SYSTEM AND DEVELOPMENT PLANS.
TECHNICAL MANAGERS: TWO PERSONS WITH A MIS BACKGROUND,
RESPONSIBLE FOR THE TECHNICAL DEVELOPMENT, SUPPORT, OPERATING
SYSTEM, NETWORK AND INTERFACE OF THE SYSTEM.
SPECIALTY TRAINING: TRAINING FOR CERTAIN APPLICATIONS (SUCH
AS THE ARTIST APPLICATION) WHICH MAY REQUIRE EXTENSIVE
TRAINING OR BE RESTRICTED TO SEVERAL EMPLOYEES WILL BE
PROVIDED ONLY TO THOSE PERSONS AT THE COUNTY'S DISCRETION.
Training WILL be provided to the above groups.
-------------------------------------------------------------------------------
17 August 1993 111 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
12 TRAINING
12.7 STAFF TRAINING:
12.7.2 EACH PERSON IN THE ABOVE GROUPS MUST BE ABLE TO PERFORM ALL
FUNCTIONS NORMALLY REQUIRED OF THEM WITHOUT ASSISTANCE AT
THE CONCLUSION OF THE TRAINING SESSION.
Each person in the above groups WILL be able to perform all
functions normally required of them without assistance at
the conclusion of the training session.
12.7.3 TRAINING SHALL BE SCHEDULED WITH THE PROJECT MANAGER TO
ACCOMMODATE ROTATING TWENTY-FOUR HOUR SCHEDULES.
Training WILL be scheduled with the project manager to
accommodate rotating twenty-four hour schedules.
12.7.4 A TRAINING SITE IN THE SHERIFF'S DEPARTMENT FACILITIES WILL
BE INCLUDED IN THE NETWORK. WORKSTATIONS INTENDED FOR THE
OPERATIONAL SYSTEM WILL FIRST BE USED AT THE TRAINING SITE.
THE TRAINING SITE MAY ALSO BE USED BY THE CONTRACTOR FOR
SYSTEM TESTING. THE CONTRACTOR MUST INSTALL WORKSTATIONS IN
THIS AREA FOR TRAINING AND MOVE THE WORKSTATION TO THE
PERMANENT LOCATION PRIOR TO THE BEGINNING OF PRODUCTION MODE.
We understand that a training site in the Sheriff's
Department facilities will be included in the network.
Workstations intended for the operational system will first
be used at the training site. The training site may also be
used by XImage Corporation for system testing. XImage
Corporation WILL install workstations in this area for
training and move the workstation to the permanent location
prior to the beginning of production mode.
Before final acceptance of the system, XImage Corporation
will train all users in the operation of their new
ForceField system.
-> "OUR JOB IS NOT DONE UNTIL ALL PERSONNEL ARE FULLY TRAINED
IN SYSTEM FUNCTION AND OPERATION."
-------------------------------------------------------------------------------
17 August 1993 112 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
13 FUTURE PLAN STATEMENT
13.1 THE ITEMS LISTED BELOW ARE POSSIBLE FUTURE ENHANCEMENTS OF THE
INITIAL SYSTEM. THE BIDDER SHOULD STATE ANY EXPERIENCE IN THE
FOLLOWING AREAS:
13.1.1 INTERFACING TO EXISTING COUNTY IBM MAINFRAME 3090, MODEL
400J WITH A MVS/ESA OPERATING SYSTEM AND IMS, CICS, DB/2
APPLICATIONS.
XImage Corporation installations typically contain system
interfaces to existing agency mainframes. These interfaces
eliminate the need for redundant data entry and will enable
quicker and more consistent processing of bookings. XImage
Corporation has experience in providing these interfaces and
will work with Hennepin County in providing integration.
13.1.2 ADDITIONAL DATA BASES AND APPLICATIONS.
The ForceField system currently supports multiple databases.
This feature will effectively allow you segregate adults,
juveniles, employees, gangs etc. The juveniles or any other
database can be secure from unauthorized access and
inclusion in the adult database searches and lineups.
13.1.3 INTERFACING TO OS/2 CLIENT SERVER APPLICATIONS.
XImage Corporation has experience in providing these
interfaces and will work with Hennepin County in providing
integration.
13.1.4 STORAGE OF FINGERPRINTS - INTERFACE TO EXISTING DIGITAL
BIOMETRICS LIVESCAN.
A joint effort between XImage Corporation and Digital
Biometrics WILL enable us to interface with the existing
Hennepin County livescan for the storage of fingerprint
images on the ForceField system.
13.1.5 DOCUMENT RECORDING.
XImage Corporation's area of expertise is in providing the
highest quality imaging systems for booking and suspect
identification. Document recording is an entirely separate
discipline which has distinct requirements which XImage
Corporation has not addressed as of yet.
-------------------------------------------------------------------------------
17 August 1993 113 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
13 FUTURE PLAN STATEMENT
13.1.6 INTERFACING WITH OTHER COUNTIES, OR STATE OR FEDERAL
AGENCIES.
It has been the overall objective of XImage Corporation to
provide a standardized imaging solution for law enforcement
agencies which can be tied to a network for the exchange of
information with other agencies. By strictly adhering to the
CAL-PHOTO standards, Ximage is in a position to offer
consistent data transmission quality that will enable useful
information exchange.
13.2 BIDDER SHOULD DESCRIBE THEIR PLANS FOR COMPATIBILITY WITH NCIC 2000.
XImage Corporation plans to comply with the NCIC 2000 program. As this
important program evolves and matures, XImage Corporation will
incorporate functions and features which are compatible and will
provide our users with added value and usefulness.
13.3 BIDDER MUST DESCRIBE THEIR POLICY FOR DEVELOPING CUSTOMER REQUESTED
ENHANCEMENTS.
XImage Corporation WILL respond to the system enhancement needs of
Hennepin County in a fashion which will ensure timely and organized
implementation. In most cases, Hennepin County MIS will provide XImage
Corporation with an enhancement outline. In conference with XImage
Corporation engineering staff, final specification, time line and
implementation will be determined and agreed upon.
13.4 BIDDER MUST DESCRIBE THEIR POLICY FOR WORKING WITH COUNTY MIS
RESOURCES IN DEVELOPING NEW APPLICATIONS.
XImage Corporation WILL cooperate with Hennepin County MIS resources
and will participate in the joint development of new system
applications.
13.5 BIDDER SHOULD LIST ENHANCEMENTS TO THEIR SYSTEM WHICH ARE (1) PLANNED
FOR FUTURE DEVELOPMENT AND (2) CURRENTLY IN DEVELOPMENT. WHERE
POSSIBLE, INCLUDE PROJECTED AVAILABILITY.
XImage Corporation prefers not to disclose information on future
system enhancements until available to the client. As in the past, it
is our intent to remain at the forefront of digital imaging technology
and we will strive to incorporate features of value to our users.
-------------------------------------------------------------------------------
17 August 1993 114 Hennepin County Sheriff's Department
Computerized Image Database
XImage Corporation
Proposal
13 FUTURE PLAN STATEMENT
13.6 BIDDER SHOULD DESCRIBE HOW AN EASEL CLIENT/SERVER APPLICATION RUNNING
ON AN IBM PS/2 WORKSTATION WITH OS/2 EXTENDED SERVICES WOULD BE ABLE
TO RETRIEVE DATA AND IMAGES AND DISPLAY BOTH FROM THE EASEL
APPLICATION. EASEL SUPPORTS THE FOLLOWING IMAGE FILE FORMATS:
MICROSOFT WINDOWS STANDARD BITMAP (.BMP), PC PAINTBRUSH (.PCX) AND
OS/2 PM STANDARD BITMAP (.BMP) VERSION 1.1 AND VERSION 1.2. BIDDER
SHOULD PRICE THIS FEATURE AS AN OPTION.
This functionality is not currently supported by XImage Corporation.
We will work with Hennepin County to arrive at a possible solution.
-------------------------------------------------------------------------------
17 August 1993 115 Hennepin County Sheriff's Department
Computerized Image Database
APPENDIX A - 4 pages, one page for each reference.
PROPOSAL OF XIMAGE CORPORATION
CONTRACT NO. 274OA3
CURRENT INSTALLATIONS
================================================================================
Mr. Xxxxxxx Xxxxxx
Broward County Sheriff's Office (305) 764-5185
000 X.X. Xxxxx Xxxxxx
Xxxx Xxxxxxxxxx, XX 00000 October 1991
================================================================================
Describe System (include functions, transaction volume, number of photoimages
captured, types of images captured)
Full ForceField II system software configured to the needs of Broward
County. The County utilizes Display ImageStations in conjunction with
Capture ImageStations to handle 100,000 bookings per year. The system is
equipped with a ForceField II scanning station for the conversion of both
positive and negative photographs to digital images.
-------------------------------------------------------------------------------
Describe Hardware (include band names, number of work stations, type of storage
media for photoimages)
This installation utilizes the SUN SparcStation as its ImageBank and
features Sony WORM opticals for image storage. Four Sun 386i ImageStations
with Sony Hi-Resolution CPD-1302 monitors utilize ForceField II software and
digitizing and compression hardware in conjunction with 3 Hitachi HVC-10
video cameras mounted on pan & tilt mechanisms. One Kodak color printer with
extractor and finisher and three HP LaserJets are equipped with ForceField
II print drivers to handle the printing needs of Broward County.
-------------------------------------------------------------------------------
Describe Network Environment (include topology used, protocols used, operating
system used)
The local area network is ethernet with TCP/IP and utilizes SUN/OS. Three
of the stations are remote and linked to the server via 56KB lines.
-------------------------------------------------------------------------------
Describe Mainframe Interface (include mainframe brand and model, mainframe DBMS,
type of communications used)
Plans are underway to extract data from the County's mainframe.
===============================================================================
1
APPENDIX A - 4 pages, one page for each reference.
CONTRACT NO. 2740A3 PROPOSAL OF XIMAGE CORPORATION
CURRENT INSTALLATIONS
===============================================================================
COMBINED OREGON JUSTICE IMAGING NETWORK (COJIN) Major Xxxxx Xxxxxxx
Includes the City of Portland, the Oregon State Police, &
Multnomah County Sheriff's Department (000) 000-0000
00000 Xxxxx Xxxxxx Xxxxxx
Xxxxxxxx, XX 00000 Installation in
Progress
===============================================================================
Describe System (include functions, transaction volume, number of
photoimages captured, types of images captured)
The Oregon State COJIN system is the first cooperative tri-agency imaging
system in the United States. XImage Corporation was selected as the only
vendor capable of meeting the needs of this large and complex installation.
The system is designed around a central ImageBank located at the Multnomah
Sheriff's facility and networked to ImageStations located throughout the
City, County, and State. Combined bookings are expected to exceed 70,000 in
1993. Captured images will include front and side mugshots, as well as scars,
marks, and tattoos.
-------------------------------------------------------------------------------
Describe Hardware (include band names, number of work stations, type of
storage media for photoimages)
Hardware will include a central processor, three Capture ImageStations,
eleven Display ImageStations, multiple HP LaserJet Printers, Kodak Color
Format Printers, and the new line of Canon Printers, including a CJ-10,
CLC-300, and CLC-500. The system also includes two camera copy stand
scanners, and an Identicator-TM- fingerprint capture device. Image storage
consists of four SONY 12 inch optical platters capable of storing
approximately 500,000 CAL-PHOTO size mugshot images online.
-------------------------------------------------------------------------------
Describe Network Environment (include topology used, protocols used,
operating system used)
The local area network is ethernet. The ten remote ImageStations are
connected via dedicated 56KB digital lines. The ForceField II operating
system is the Department of Defense standard - UNIX.
-------------------------------------------------------------------------------
Describe Mainframe Interface (include mainframe brand and model, mainframe
DBMS, type of communications used)
The third phase of the COJIN installation requires an interconnect between
the ForceField II imaging system and the County's Xxxxxx mainframe computer.
Communications will be opened between the County CICS database and the
ForceField II system. We will utilize a SNA gateway for connection. Data
transfer will be in real time.
===============================================================================
1
APPENDIX A - 4 pages, one page for each reference.
CONTRACT NO. 2740A3 PROPOSAL OF XIMAGE CORPORATION
CURRENT INSTALLATIONS
===============================================================================
Installation Name and Address Contact Person
Xxxxxx County Sheriff's Office Xx. Xxxx Xxxxxx
Tacoma Police Department
County and City Networked System (305) 764-5185
000 Xxxxxx Xxxxxx Xxxxx
Xxxxxx, XX 00000 January 1991
===============================================================================
Describe System (include functions, transaction volume, number of
photoimages captured, types of images captured)
Full ForceField II system software configured to the needs of Xxxxxx County
and the City of Tacoma Police Department. The City and County utilize Display
ImageStations in conjunction with Capture ImageStations to handle 50,000
bookings per year. The system is equipped with a ForceField II scanning
station for the conversion of both positive and negative photographs to
digital images.
-------------------------------------------------------------------------------
Describe Hardware (include band names, number of work stations, type of
storage media for photoimages)
This installation utilizes the SUN SparcStation as its ImageBank and
features Sony WORM opticals for image storage. Three Sun 386i ImageStations
with Sony Hi-Resolution CPD-1302 monitors utilize ForceField II software and
digitizing and compression hardware in conjunction with 3 Hitachi HVC-10
video cameras mounted on pan & tilt mechanisms. Two Kodak color printers with
extractors and finishers and three HP LaserJets are equipped with ForceField
II print drivers to handle the printing needs of the City and County.
-------------------------------------------------------------------------------
Describe Network Environment (include topology used, protocols used,
operating system used)
The local area network is ethernet with TCP/IP and utilizes SUN/OS. Two of
the stations are remote and linked to the server via 56KB lines.
-------------------------------------------------------------------------------
Describe Mainframe Interface (include mainframe brand and model, mainframe
DBMS, type of communications used)
The ForceField II system is interconnected to the host DEC VAX to interface
to the City and County JIMS & CHRI systems via TCP/OP protocol.
===============================================================================
1
APPENDIX A - 4 pages, one page for each reference.
CONTRACT NO. 2740A3 PROPOSAL OF XIMAGE CORPORATION
CURRENT INSTALLATIONS
===============================================================================
Sergeant Xxxxx Xxxxxxx
San Xxxx Police Department
000 Xxxx Xxxxxxx Xxxxxx (000) 000-0000
Xxx Xxxx, XX 00000
June 1989
===============================================================================
Describe System (include functions, transaction volume, number of photoimages
captured, types of images captured)
Full ForceField II system software configured to the needs of the San Xxxx
Police Department. Display ImageStations are used in conjunction with
Capture ImageStations to handle 30,000 bookings per year that are stored on
optical WORM drives. Currently the system is utilized for capturing mugshot
images, but remains flexible enough to grow with the changing needs of this
fast growing City.
-------------------------------------------------------------------------------
Describe Hardware (include band names, number of work stations, type of storage
media for photoimages)
This installation utilizes the SUN SparcStation as its ImageBank and
features Sony WORM opticals for image storage. Three Sun 386i ImageStations
with Sony Hi-Resolution CPD-1302 monitors utilize ForceField II software and
digitizing and compression hardware in conjunction with 2 Hitachi HVC-10
video cameras mounted on pan & tilt mechanisms. One Kodak color printer with
extractor and finisher and two HP LaserJets are equipped with ForceField II
print drivers to handle the printing needs of the San Xxxx Police Department.
-------------------------------------------------------------------------------
Describe Network Environment (include topology used, protocols used,
operating system used)
The local area network is ethernet with TCP/IP and utilizes SUN/OS. All
workstations are contained within one site, but are on different floors.
-------------------------------------------------------------------------------
Describe Mainframe Interface (include mainframe brand and model, mainframe
DBMS, type of communications used)
San Xxxx Police Department does not currently have an interconnect. This can
be added at a later date with the current system.
===============================================================================
0
XXXXXXXX X
XXXXXXXX XX. 0000X0 PROPOSAL OF XIMAGE CORPORATION
-------------------------------------------------------------------------------
CAL-PHOTO
(Published: 2-2-90)
CALIFORNIA LAW ENFORCEMENT'S ELECTRONIC PHOTOGRAPHIC IMAGING SYSTEM STANDARDS
The following represent standards that California law enforcement agencies
should include as minimum requirements for any electronic photographic
capture, storage, and transmission system to later interface with a statewide
system.
These minimum standards are presented in a sequence of subject headings that
have been agreed to by all participating agencies. The DOJ suggests these as
an absolute minimum.
QUALITY - Must be able to produce 3" x 4" hard copy output, comparable in
quality to a polaroid image (subjective).
FILE FORMAT - Captured uncompressed file must conform to TrueVision file
format version 2.0. (Stored compressed images must conform to
compression specifications listed below.) When image is
uncompressed, it must uncompress to TrueVision version 2.0 file
format.
COMPRESSION - Compression must conform to evolving ISO standard for
continuous tone image compression. Within the United States,
refer to ANSI X3L2.8 standards committee.
CAMERA - Solid state, CCD-RGB camera with minimum 500 line resolution.
CAMERA OUTPUT - 3 wire, RGB, compatible with NTSC. Minimum 15Khz vertical
scan.
IMAGE CAPTURE - With 500 line camera, 384 (horizontal) x 480 (vertical) x 15
(5 bits red, 5 bits green, 5 bits blue). Pixel aspect ratio
must be included in the TGA header.
IMAGE ASPECT RATIO - Image aspect ratio will be 1 x 1.25.
IMAGE INDEX NUMBER - ORI and local booking number.
ADDITIONAL CHARACTER FIELD -
DATE - Date image taken.
DIMENSIONS - Head and shoulders bust shot. No profiles necessary - lower edge
should be at the point of shoulder and to edge 1/2" top of hair.
LIGHT SOURCE - Calibrated 3-point lighting.
BACKGROUND - Viewable 18% xxxx background.
-------------------------------------------------------------------------------
2
XIMAGE CORPORATION
PROPOSAL
HENNEPIN APPENDICES
-------------------------------------------------------------------------------
17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
APPENDIX D
RECOMMENDED SYSTEM PRICING SHEETS
APPENDIX D - RECOMMENDED SYSTEM
INSTRUCTIONS FOR COMPLETING APPENDIX D.
1. The recommended system pricing sheets MUST be correctly completed
on Appendix D. Pricing sheets are broken down by narcotics,
detectives, jail/booking, jail/records, file server, other costs,
supplies, training, and total costs.
2. The bidder MUST provide brochures and technical literature for all
hardware and software items bid.
3. The bidder MUST list all hardware components, manufacturer name, and
model.
4. The bidder MUST list all software components, manufacturer name,
and version number.
5. The bidder MUST separately price all component costs and
maintenance costs per year, after first year warranty, on the
pricing sheet designated by a $ sign.
6. All prices MUST include first year's warranty and "starter"
supplies.
7. Bidder may attach additional sheets in those instances where more
space is required or may edit WordPerfect file that contains the
pricing sheets, which will be made available on a 3.5" diskette if
request by a bidder.
8. For purposes of the recommended system, B&W duplex printers bid
MUST contain at least two paper bins.
PLEASE NOTE:
--> All software will be supplied on a single tape for escrow at an
annual fee of approximately $500.00.
D-1
APPENDIX D - RECOMMENDED SYSTEM
TOTAL COSTS:
MAINTENANCE COST PER YEAR
DESCRIPTION COST AFTER 1ST YEAR WARRANTY
----------- ---- -----------------------
- Narcotics Grand Total $ 27,245.00 $ 4,087.00
- Detectives Grand Total $ 42,245.00 $ 6,337.00
- Jail/Records Grand Total $100,754.00 $ 15,114.00
- Jail/Booking Grand Total $ 79,435.00 $ 11,915.00
- File Server Grand Total $ 95,990.00 $ 14,398.00
- Other Costs Grand Total $103,195.00 INCLUDED
- Supplies Grand Total $ 34,570.00 N/A
- Training Grand Total INCLUDED INCLUDED
- Taxes (including 6.5% MN sales) $ 31,423.21 N/A
- Performance Bond $ 10,297.14 N/A
- Less Discount N/A N/A
----------- -----------
Grand Total System Cost $525,154.35 $ 51,851.00
=========== ===========
- Estimated Yearly Annual Escrow Cost $ 500.00 N/A
COMMENTS:
--> All software will be supplied on a single tape for escrow at an annual
fee of approximately $500.00
D-2
APPENDIX D - RECOMMENDED SYSTEM
NARCOTICS:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
- Workstation -24-Bit Color $ 9,405.00 $ 1,411.00
- IBM PS/2 466DX2 ValuePoint ImageStation 16MB RAM (1)
- Truevision ATVista 32-bit Vidoegraphics Card (1)
- IDE 200MB System Disk (1)
- Network Adaptor (1)
-Monitor $ 3,000.00 $ 450.00
- 15-inch Electrohome ECM-1510 Color Monitor (1)
----------- -----------
Workstation Subtotal $12,405.00 $ 1,861.00
- Uninterrupted Power Supply $ 1,595.00 $ 239.00
- Xxxxxxx AP1000 Series UPS (1)
- Small Color Printer $ 3,200.00 $ 480.00
- Kodak SV6600 Color Printer/Extractor/Finisher. (1)
- B&W Simplex Printer $ 2,000.00 $ 300.00
- HP LaserJet 4 Printer (1)
(List other hardware components, cost, and maint.
needed for jail/records unit not listed above.)
NONE NONE
----------- -----------
HARDWARE TOTAL: $19,200.00 $ 2,880.00
----------- -----------
COMMENTS:
D-3
APPENDIX D - RECOMMENDED SYSTEM
NARCOTICS: (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDER'S SOFTWARE
FORCEFIELD IMAGESTATION APPLICATION SOFTWARE
Including:
- Database Library Software (1)
- Image Compression Software (1)
- Print Manager Software (1)
- HPLJ4 Laser Printer Driver Software (1)
- Kodak SV6600 Printer Driver Software (1)
---------- ---------
BIDDER'S SOFTWARE SUBTOTAL:
$6,380.00 $957.00
---------- ---------
3RD PARTY SOFTWARE
- SCO UNIX Open Desktop Release 3.0 (1)
- Sybase (client) (1)
---------- ---------
3RD PARTY SOFTWARE SUBTOTAL:
$1,665.00 $250.00
---------- ---------
SOFTWARE TOTAL:
$8,045.00 $1,207.00
========== =========
NARCOTICS GRAND TOTAL $27,245.00 $4,087.00
========== =========
COMMENTS:
--> All software will be supplied on a single tape for escrow at an annual fee
of approximately $500.00.
D-4
APPENDIX D - RECOMMENDED SYSTEM
DETECTIVES:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
- Workstation -24-BIT COLOR $9,405.00 $1,411.00
- IBM PS/2 466DX2 ValuePoint ImageStation 16MB RAM (1)
- Truevision ATVista 32-bit Videographics Card (1)
- IDE 200MB System Disk (1)
- Network Adaptor (1)
- Monitor $3,000.00 $450.00
- 15-inch Electrohome ECM-1510 Color Monitor (1)
---------- ----------
Workstation Subtotal $12,405.00 $1,861.00
- Uninterrupted Power Supply $1,595.00 $239.00
- Xxxxxxx AP1000 Series UPS (1)
- Camera System $14,000.00 $2,100.00
- Hitachi Hi-Resolution HV-C10F RGB Video Camera (1)
- Remote Pan and Tilt Mechanism (1)
Vicon Model V3000APT Remote Pan & Tilt (1)
V1600WM Wall Mount (1)
V1600AH Adjustable Head (1)
- HALO 3-Point Lighting System (1)
- Reflective Light Pedestal (1)
- 18% Grey Background (1)
- Lighting System INCLUDED INCLUDED
- Small Color Printer $3,200.00 $480.00
- Kodak SV6600 Color Printer/Extractor/Finisher. (1)
- B&W Simplex Printer $2,000.00 $300.00
- HP LaserJet 4 Printer (1)
(List other hardware components, cost, and maint.
needed for jail/records unit not listed above.)
NONE NONE
---------- ----------
HARDWARE TOTAL: $33,200.00 $4,980.00
---------- ----------
COMMENTS:
D - 5
APPENDIX D - RECOMMENDED SYSTEM
DETECTIVES: (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDER'S SOFTWARE
FORCEFIELD IMAGESTATION APPLICATION SOFTWARE
Including:
- Database Library Software (1)
- Image Compression Software (1)
- Print Manager Software (1)
- HPLJ4 Laser Printer Driver Software (1)
- Kodak SV6600 Printer Driver Software (1)
- Capture Camera Software (1)
---------- ----------
BIDDER'S SOFTWARE SUBTOTAL:
$7,380.00 $1,107.00
---------- ----------
3RD PARTY SOFTWARE
- SCO UNIX Open Desktop Release 3.0 (1)
- Sybase (client) (1)
---------- ----------
3RD PARTY SOFTWARE SUBTOTAL:
$1,665.00 $250.00
---------- ----------
SOFTWARE TOTAL:
$9,045.00 $1,357.00
---------- ----------
---------- ----------
DETECTIVES GRAND TOTAL $42,245.00 $6,337.00
---------- ----------
---------- ----------
COMMENTS:
--> All software will be supplied on a single tape for escrow at an
annual fee of approximately $500.00.
D - 6
APPENDIX D - RECOMMENDED SYSTEM
JAIL/RECORDS:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
- 3 Workstations -24-BIT COLOR $28,215.00 $4,232.00
- IBM PS/2 466DX2 ValuePoint ImageStation 16MB RAM (3)
- Truevision ATVista 32-bit Videographics Card (3)
- IDE 200MB System Disk (3)
- Network Adaptor (3)
- Slave Monitor System $3,000.00 $450.00
- 15-inch Electrohome ECM-1510 Color Monitor (1)
- 3 Monitors $9,000.00 $1,350.00
- 15-inch Electrohome ECM-1510 Color Monitor (3)
---------- ----------
- Workstations Subtotal $40,215.00 $6,032.00
- 3 Uninterrupted Power Supplies $4,875.00 $731.00
- Xxxxxxx AP1000 Series UPS (3)
- Scanner System $10,500.00 $1,575.00
- Hitachi Hi-Resolution HV-C10F RGB Video Camera (1)
- Xxxxxx Copy Stand (1)
- Badgemaker System $2,050.00 $308.00
- Large Color Printer $9,929.00 $1,489.00
- Mitsubishi CP-210U Color Video Printer
- Small Color Printer $3,200.00 $480.00
- Kodak SV6600 Color Printer/Extractor/Finisher. (1)
- 2 B&W Duplex Printer $7,800.00 $1,170.00
- HP LaserJet 4Si Printer (2)
(List other hardware components, cost, and maint.
needed for jail/records unit not listed above.)
NONE NONE
---------- ----------
HARDWARE TOTAL: $78,569.00 $11,785.00
---------- ----------
COMMENTS:
D - 7
APPENDIX D - RECOMMENDED SYSTEM
JAIL/RECORDS: (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -------------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDER'S SOFTWARE
FORCEFIELD IMAGESTATION APPLICATION SOFTWARE
INCLUDING:
- Database Library Software (3)
- Image Compression Software (3)
- Print Manager Software (3)
- HPLJ4 Laser Printer Driver Software (2)
- Kodak SV6600 Printer Driver Software (1)
- Mitsubishi CP200U Printer Driver Software (1)
- Scanner Camera Software (1)
----------- ----------
BIDDER'S SOFTWARE SUBTOTAL:
$ 17,190.00 $ 2,579.00
----------- ----------
3RD PARTY SOFTWARE
- SCO UNIX Open Desktop Release 3.0 (3)
- Sybase (client) (3)
----------- ----------
3RD PARTY SOFTWARE SUBTOTAL:
$ 4,995.00 $ 750.00
----------- ----------
SOFTWARE TOTAL:
$ 22,185.00 $ 3,329.00
=========== ==========
JAIL/RECORDS GRAND TOTAL $100,754.00 $15,114.00
=========== ==========
COMMENTS:
--> All software will be supplied on a single tape for escrow at an
annual fee of approximately $500.00
D-8
APPENDIX D - RECOMMENDED SYSTEM
JAIL/BOOKING:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -------------------------
HARDWARE (Make and Model)
- 3 Workstations - 24-BIT COLOR $ 28,215.00 $ 4,232.00
- IBM PS/2 466DX2 ValuePoint ImageStation 16MB RAM (3)
- Truevision ATVista 32-bit Videographics Card (3)
- IDE 200MB System Disk (3)
- Network Adaptor (3)
- Monitor $ 9,000.00 $ 1,350.00
- 15-inch Electrohome ECM-1510 Color Monitor (3)
----------- ----------
Workstation Subtotal $ 37,215.00 $ 5,582.00
- Uninterrupted Power Supply $ 4,875.00 $ 730.00
- Xxxxxxx AP1000 Series UPS (3)
- Camera System $ 14,000.00 $ 2,100.00
- Hitachi Hi-Resolution HV-C10F RGB Video Camera (1)
- Remote Pan and Tilt Mechanism (1)
Vicon Model V3000APT Remote Pan & Tilt (1)
V1600WM Wall Mount (1)
V1600AH Adjustable Head (1)
- HALO 3-Point Lighting System (1)
- Reflective Light Pedestal (1)
- 18% Grey Background (1)
- Lighting System INCLUDED INCLUDED
- Wrist Band Device $ 2,050.00 $ 308.00
- B&W Duplex Printer $ 3,900.00 $ 585.00
- HP LaserJet 4Si Printer (1)
(List other hardware components, cost, and maint.
needed for jail/records unit not listed above.)
NONE NONE
----------- ----------
HARDWARE TOTAL: $ 62,040.00 $ 9,305.00
----------- ----------
COMMENTS:
D-9
APPENDIX D - RECOMMENDED SYSTEM
JAIL/BOOKING: (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -------------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDER'S SOFTWARE
FORCEFIELD IMAGESTATION APPLICATION SOFTWARE
INCLUDING:
- Database Library Software (3)
- Image Compression Software (3)
- Print Manager Software (3)
- HPLJ4 Laser Printer Driver Software (1)
- Capture Camera Software (1)
----------- ----------
BIDDER'S SOFTWARE SUBTOTAL:
$ 12,400.00 $ 1,860.00
----------- ----------
3RD PARTY SOFTWARE
- SCO UNIX Open Desktop Release 3.0 (3)
- Sybase (client) (3)
----------- ----------
3RD PARTY SOFTWARE SUBTOTAL:
$ 4,995.00 $ 750.00
----------- ----------
SOFTWARE TOTAL:
$ 17,395.00 $ 2,610.00
=========== ==========
JAIL/BOOKING GRAND TOTAL $ 79,435.00 $11,915.00
=========== ==========
COMMENTS:
--> All software will be supplied on a single tape for escrow at an
annual fee of approximately $500.00
D-10
APPENDIX D - RECOMMENDED SYSTEM
FILE SERVER:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1st YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
- File Server $17,700.00 $2,655.00
- IBM RS/6000 Model 34H with 32MB RAM, 42 Mhz (1)
Ports:
Serial (2)
Parallel (1)
SCSI (2)
Ethernet (1)
4 Microchannel Slots
3 1/2 1.44 Floppy Disk Drive (1)
400 MB System Hard Disk (1)
Video Graphic Adaptor (1)
- IBM 8507-16 Monochrome Display Monitor (1)
- Data Storage Device(s) $11,500.00 $1,725.00
- Magnetic Disk ImageStorage
2.5 GB Seagate Hard Drive (5)
- Modem $2,400.00 $360.00
- Telebit TrailBlazer Plus 19.2 KB Maintenance Modem (2)
- Uninterrupted Power Supply $3,695.00 $554.00
- Xxxxxxx AP1000 Series Uninterruptible Power System (1)
- Backup Device $8,400.00 $1,260.00
- Parity 2.3 XX 0xx Tape Back-Up (1)
- 669 MB System Data Hard Disk (2)
- B&W Simplex Printer $2,000.00 $300.00
- HP LaserJet 4 Printer (1)
(List other hardware components, cost, and maint.
needed for jail/records unit not listed above.)
- Workstation for Image Viewing -24-BIT COLOR $14,000.00 $2,100.00
- IBM PS/2 466DX2 ValuePoint ImageStation 16MB RAM (1)
- 15-inch Electrohome ECM-1510 Color Monitor(1)
- Truevision ATVista 32-bit Vidoegraphics Card (1)
- IDE 200MB System Disk (1)
- Network Adaptor (1)
- Xxxxxxx AP1000 Series Uninterruptible Power System (1)
HARDWARE TOTAL: $59,695.00 $8,954.00
---------- ---------
COMMENTS:
D - 11
APPENDIX D - RECOMMENDED SYSTEM
FILE SERVER: (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1st YEAR WARRANTY
--------- ---- -----------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDER'S SOFTWARE
FORCEFIELD IMAGEBANK APPLICATION SOFTWARE
Including:
- Client Interface Software
- Operating System Software
- Database Management Software
- Network File Server Software
- Image Storage Software
- Network Communications Software
- HPLJ4 Laser Printer Driver Software
- Print Manager Software
---------- ---------
BIDDER'S SOFTWARE SUBTOTAL:
$26,295.00 $3,944.00
---------- ---------
3RD PARTY SOFTWARE
- IBM AIX UNIX - Version 3.2
- SYBASE SQL Server
---------- ---------
3RD PARTY SOFTWARE SUBTOTAL:
$10,000.00 $1,500.00
---------- ---------
SOFTWARE TOTAL:
$36,295.00 $5,444.00
========== =========
FILE SERVER GRAND TOTAL $95,990.00 $14,398.00
========== =========
COMMENTS:
-- > All software will be supplied on a single tape for escrow at an annual
fee of approximately $500.00.
D - 12
APPENDIX D - RECOMMENDED SYSTEM
OTHER COSTS:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1st YEAR WARRANTY
--------- ---- -----------------------
DELIVERY AND INSTALLATION TOTAL: $43,695.00 N/A
OTHER HARDWARE (Make and Model) NONE NONE
---------- ---------
OTHER HARDWARE TOTAL: NONE NONE
---------- ---------
OTHER SOFTWARE (Product, Manufacturer, and Version)
Bidder's Software
Investigative Person Related Intelligence Application
- Additional ForceField Software development for $58,000.00 INCLUDED
applications required by Hennepin County
Sheriff's Department.
---------- ---------
BIDDER'S SOFTWARE SUBTOTAL: $58,000.00 INCLUDED
---------- ---------
3rd Party Software
- FOCUS 4GL Report Writer Version 6.5 $1,500.00 INCLUDED
---------- ---------
3RD PARTY SOFTWARE SUBTOTAL: $1,500.00 INCLUDED
---------- ---------
OTHER SOFTWARE TOTAL: $59,500.00 INCLUDED
========== =========
OTHER COSTS GRAND TOTAL $103,195.00 INCLUDED
=========== =========
COMMENTS:
-- > All software will be supplied on a single tape for escrow at an annual
fee of approximately $500.00.
D - 13
APPENDIX D - RECOMMENDED SYSTEM
SUPPLIES:
UNIT TOTAL
PRODUCT NUMBER/PRODUCT/DESCRIPTION QUANTITY COST COST
---------------------------------- -------- ---- ----
(Itemized supplies to include 20,000 wristbands, 400 badges, 250,000 black and white laser printer pages, 20,000 small
color printer pages, 1,000, large color printer pages, and an estimated 1 year supply of all other items.)
LAMINATED WRISTBAND POUCHES (500 EACH) 40 $163.00 $6,520.00
CREDIT CARD SIZE BADGE POUCHES 1000 @ $0.52 $520.00
LASER PRINTER PAPER (500 SHEET XXXX) 500 $7.14 $3,570.00
SMALL FORMAT KODAK PRINT SETS (600 PER CASE) 34 $540.00 $18,360.00
LARGE FORMAT KODAK PRINT SETS (100 PER BOX) 10 $176.00 $1,760.00
TONER CARTRIDGES FOR HPLJ4 (BLACK) 40 $96.00 $3,840.00
SUPPLIES GRAND TOTAL $34,570.00
=========
COMMENTS:
@ 1000 IS THE MINIMUM PURCHASE QUANTITY.
D - 14
APPENDIX D - RECOMMENDED SYSTEM
TRAINING:
STUDENTS COST PER TOTAL
COURSE/DESCRIPTION PER CLASS PERSON COST
------------------ --------- ------ ----
(Itemize training classes by the following groups:
Users/Trainers, Functional Managers, Technical
Managers, specialty training, and any off-site
training.)
SYSTEM SPECIFICATION CLASS
(On Site at XImage San Xxxx Training Facility)* 2 - 4 INCLUDED INCLUDED
SYSTEM ADMINISTRATOR'S CLASS
(On Site at XImage San Xxxx Training Facility)* 2 - 4 INCLUDED INCLUDED
TRAINING OF HENNEPIN COUNTY SYSTEM USERS
(On Site at Hennepin County Sheriff's Dept.) 10 INCLUDED INCLUDED
--------
TRAINING GRAND TOTAL INCLUDED
========
COMMENTS:
* All associated travel expenses to XImage's San Jose, California Training
Facility are the sole responsibility of Hennepin County. XImage
Corporation can make recommendations on local accommodations.
D - 15
XImage Corporation
Proposal
TABLE OF CONTENTS
-----------------
1. COVER LETTER AND PROPOSAL
2. TABLE OF CONTENTS
3. FORCEFIELD SYSTEM FUNCTIONAL DESCRIPTION
-> Why Choose XImage?
-> Our Approach to Imaging
4. HENNEPIN RFP RESPONSE (SECTIONS 3-13)
3 Terms and Conditions 7
4 General Requirements 18
5 System Functions 23
6 Mechanical and Electrical Requirements 45
7 Hardware Specifications 48
8 Software Specifications 81
9 Network 99
10 Security 102
11 Support/Warranty/Maintenance 104
12 Training 109
13 Future Plan Statement 113
5. HENNEPIN APPENDICES
Appendix A Current Installations
B CAL-PHOTO Requirements
C General Hardware Configuration
D Recommended System Pricing Sheets
E Optional Items & Upgrades
F Documentation Listing Sheet
G Quality Rating Scale
6. XIMAGE APPENDICES
-> Installation Schedule
-> Customer References
-> Recent Bid Awards
-> XImage System Installation Team
7. AGREEMENTS
-> Software Maintenance Agreement
-> Hardware Maintenance Agreement
-> Installation Agreement
-> License Agreement
8. TECHNICAL PRODUCT INFORMATION
9. FORCEFIELD SAMPLE ENTRY SCREENS
10. FORCEFIELD PRINT SAMPLES
--------------------------------------------------------------------------------
17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
APPENDIX E
OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES PRICING SHEETS
APPENDIX E - OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES
INSTRUCTIONS FOR COMPLETING APPENDIX E.
1. Optional items, upgrades, and additional features pricing sheets MUST
be correctly completed on Appendix E.
2. The bidder MUST provide brochures and technical literature for all
hardware and software items bid.
3. The bidder MUST list all hardware components, manufacturer name, and
model.
4. The bidder MUST list all software components, manufacturer name, and
version number.
5. The bidder MUST separately price all component costs and maintenance
costs per year, after first year warranty, on the pricing sheet
designated by a $ sign.
6. All prices MUST include first year's warranty and "starter" supplies.
7. Bidder may attach additional sheets in those instances where more
space is required or may edit WordPerfect file that contains the
pricing sheets, which will be made available on a floppy disk if
request by a bidder.
8. If various component choices are given, the bidder MUST also reference
which recommended component they would replace.
E-1
APPENDIX E - OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES
OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES COSTS:
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
--------
- Height Capture Device NOT BID NOT BID
- Weight Capture Device NOT BID NOT BID
- Signature Capture Device NOT BID NOT BID
- Fingerprint Access Device NOT BID NOT BID
- Monitor ($1,500.00) ($225.00)
X SONY CPD-1302 13" Color Multiscan Display
Monitor
- B&W Printer 600 DPI $1,000.00 $150.00
X Upgrade HPLJ4 to 600 DPI
- Time Base Corrector Unit
X FOR A FA-220 Digital Time Base Corrector $3,250.00 $488.00
X FOR A FA-310 Digital Time Base Corrector $5,868.00 $880.00
(List optional items, upgrades, and additional
features hardware components, cost, and maintenance.
-> Change 24-Bit Capture to 16-Bit Capture (each
station)
X 486-66 Mhz Suspect ID ImageStation -16-Bit
Color ($3,500) ($525.00)
TOTAL SAVINGS (Replace 9 Stations) ($31,500.00) ($4,725.00)
-> Change to Lower Resolution Camera Sub-system:
X CAL-PHOTO CAPTURE STUDIO Sub-system
3-Chip Camera with 510 RGB lines of
resolution
Reflective Pedestal to Eliminate
Shadows
Calibrated 18% Grey Background
3-point Studio Lighting Package ($4,500) ($675.00)
TOTAL SAVINGS (Replace 2 Cameras) ($9,000.00) ($1,350.00)
-> Change to Lower Resolution Camera Sub-system:
X STANDARD CAPTURE STUDIO Sub-system
1-Chip Camera with 480 lines of resolution
Reflective Pedestal to Eliminate Shadows
Calibrated 18% Grey Background
3-point Studio Lighting Package ($11,000.00) ($1,650.00)
TOTAL SAVINGS (Replace 2 Cameras) ($22,000.00) ($3,300.00)
OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES COSTS: (continued)
E-2
APPENDIX E - OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -----------------------
HARDWARE (Make and Model)
--------
-> Change Workstation Monitors to 13" Diagonal:
(each station)
X SONY XXX-0000 Xxxxxxxxx Display Monitor ($1,500) ($225.00)
TOTAL SAVINGS (Replace 10 Monitors) ($14,000.00) ($2,250.00)
-> Change Kodak SV6600 to Edicon ID 200 U:(add to each
location)
X Edicon ID 200 U Small Format Dye Sublimation Printer $2,850.00 $427.00
-> Delete UPS from system: ($18,320.00) ($2,748.00)
TOTAL SAVINGS (Replace 11 UPS) ($18,320.00) ($2,748.00)
COMMENTS:
-- An additional pricing summary has been included to illustrate how
Hennepin County can realize a tremendous savings without hindering the
functionality of the system. We will be happy to discuss any
configuration enhancements or deletions as seen appropriate.
"The overall goal of XImage Corporation is to provide Hennepin County
with an imaging system of considerable value which will fully meet your
current and future needs."
E-3
APPENDIX E - OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES
OPTIONAL ITEMS, UPGRADES, AND ADDITIONAL FEATURES COSTS; (continued)
MAINTENANCE COST PER YEAR
COMPONENT COST AFTER 1ST YEAR WARRANTY
--------- ---- -------------------------
SOFTWARE (Product, Manufacturer, and Version)
BIDDERS SOFTWARE
-Investigative Person/Business Surveillance
Application NOT BID NOT BID
-Investigative Address/Location Application NOT BID NOT BID
-Height Capture Application NOT BID NOT BID
-Weight Capture Application NOT BID NOT BID
-Signature Capture Application NOT BID NOT BID
-Fingerprint Access Application NOT BID NOT BID
(List optional items, upgrades, and additional features biders
software components, cost, and maintenance.)
-> UTILIZE THE CURRENT RELEASE OF THE FORCEFIELD BOOKING AND
SUSPECT IDENTIFICATION SOFTWARE.
X DELETE ForceField Software development for ($58,000.00) INCLUDED
applications required by Hennepin County
Sheriff's Department.
------------ ------------
Bidder's Software Subtotal ($58,000.00) INCLUDED
TOTAL SAVINGS ($58,000.00) ($1,350.00)
3RD PARTY SOFTWARE
-3270 Emulation per workstation $1,000.00 $100.00
(List optional items, upgrades, and additional features 3rd party software
components, cost, and maintenance.)
COMMENTS:
E-4
APPENDIX F
DOCUMENTATION LISTING SHEET
APPENDIX F - DOCUMENTATION LISTING
Instructions for completing Appendix F.
1. Documentation provided with the system MUST be correctly completed on
Appendix F.
2. The bidder MUST list all hardware and software documentation provided
with the system.
F-1
APPENDIX F - DOCUMENTATION LISTING
DOCUMENTATION
QUANTITY VERSION NUMBER DESCRIPTION
-------- -------------- -----------
10 2.3 FORCEFIELD USER'S GUIDE
2 2.3 SYSTEM ADMINISTRATOR GUIDE
2 2.3 UTILITIES GUIDE
2 2.3 PLANNING GUIDE
9 2.3 SUPPORT REFERENCE CARD
COMMENTS:
F-2
XImage Corporation
Proposal
AGREEMENTS
--------------------------------------------------------------------------------
17 August 1993 Hennepin County Sheriff's Department
Computerized Image Database
EXHIBIT C
[LOGO] INSTALLMENT AGREEMENT
XIMAGE CORPORATION
AGREEMENT #_________________ INSTALL DATE: ___________ TODAYS'S DATE: __________
CUSTOMER NAME: _________________________________________________________________
This Agreement governs the installation of equipment sold or leased by XIMAGE
to CUSTOMER ("Equipment").
1. SITE. Equipment shall be delivered and installed at the site to be
specified in the sale or lease contract. The installation site shall meet
XIMAGE's specifications for the Equipment and shall be made ready for the
installation of the Equipment by the mutually agreed upon installation date.
2. INSTALLATION RESPONSIBILITIES.
2.1. XIMAGE Installation Responsibilities.
2.1.1. Supervision of CUSTOMER's employees who physically locate and
unpack the Equipment at the site.
2.1.2. Connection of data and power cables to appropriate terminating
points.
2.1.3. Operational checkout of the Equipment, including off-line
verification.
2.1.4. Operational verification of each item of Equipment on a
stand-alone basis, and as interfaced with non-furnished
equipment, such as transmission lines, modems and computers.
2.2. CUSTOMER Installation Responsibilities.
In order to accomplish the above installation and checkout procedures
within the normal installation period, the follow must be provided by
the CUSTOMER on or before the installation date:
2.2.1. All necessary labor and equipment required to transport the
Equipment from the CUSTOMER receiving area to the operational
location.
2.2.2. Computer and modems, if necessary, available on site in
operational condition.
2.2.3. Transmission lines, if required will have been ordered and
installed by the common carrier.
2.2.4. All computer input/output and associated interface cables
required by the Equipment, with mating connectors attached
thereto.
2.2.5. Suitable space and mounting provisions.
2.2.6. A knowledgeable computer operator to be available during the
installation and test period.
2.2.7. Computer time required will be furnished by the CUSTOMER at no
cost during installation and testing.
All facilities and test equipment will be furnished by XIMAGE must be
operational as of the installation date to ensure operation of the
furnished Equipment within the standard operational criteria for
interface to such Equipment. CUSTOMER bears the responsibility for
the foregoing.
3. DELAYS. In the event the CUSTOMER's responsibilities set forth above are
not completed or complied with at the time of Equipment installation and
this failure causes a delay in the completion of the installation, the
CUSTOMER agrees to pay XIMAGE for the additional time expended by XIMAGE at
XIMAGE's normal hourly service rates in effect at the time the service was
provided. Such payment shall by made upon XIMAGE invoicing the CUSTOMER
for such additional time. Examples of causes of delays due to CUSTOMER
failing to complete or comply with its responsibilities are as follows:
3.1. Telephone lines, data sets, or modems not meeting specifications and
requiring re-cabling or modification by common carrier or CUSTOMER.
3.2. CUSTOMER equipment not operational or not complying with
specifications.
3.3. CUSTOMER-FURNISHED interface cable not available or not complying with
specifications.
3.4. Errors in, or non-compatibility with, CUSTOMER's computer programs or
equipment not furnished by XIMAGE which causes the furnished Equipment
or software to malfunction.
4. ENVIRONMENTAL. The CUSTOMER shall maintain a clean operating environment
at the installation site which complies with temperature, humidity and
operational specifications of the Equipment.
5. ACCESS. The CUSTOMER shall allow the installation and maintenance personnel
access to the Equipment site at all reasonable times provide identification
badges or passes and make available adequate work space, storage space and
utilities required during installation, checkout and maintenance of
Equipment.
6. POST-INSTALLATION CHARGES. If the CUSTOMER requires that any item of
Equipment be relocated to a new location after installation, the Equipment
relocated shall be re-installed (at an additional charge) in accordance with
the provisions hereof. The additional charges shall be based on XIMAGE's
installation charges in effect at the time that such service is requested,
payable upon invoicing.
7. ACCEPTANCE. Upon completion of the installation and testing phase, CUSTOMER
shall execute this Agreement in the space provided below evidencing its
acceptance and approval of the Equipment and satisfactory installation
thereof.
CUSTOMER (BY AUTHORIZED REPRESENTATIVE): XIMAGE CORPORATION
------------------------------------- ------------------------------------
AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE
C. XXXXXX XXXX CHAIRMAN / CFO
------------------------------------- ------------------------------------
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
------------------------------------- ------------------------------------
DATE DATE
--------------------------------------------------------------------------------
ACCEPTANCE AND APPROVAL
The undersigned acknowledges that the Equipment has been delivered and installed
by XIMAGE, and has accepted and approved such delivery and installation.
CUSTOMER (BY AUTHORIZED REPRESENTATIVE): XIMAGE CORPORATION
------------------------------------- ------------------------------------
AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE
C. XXXXXX XXXX CHAIRMAN / CFO
------------------------------------- ------------------------------------
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
------------------------------------- ------------------------------------
DATE DATE
EXHIBIT D
LICENSE AGREEMENT
XIMAGE CORPORATION
[LOGO]
XImage Corporation ("Licensor") grants to the _______________________
_____________ ("Licensee") a non-exclusive, non transferrable license to use for
business purposes, Image Database System Software delivered pursuant to the
agreement between the parties hereto subject to the Software and the Software
shall be and remain the sole and exclusive products of Licensor. Licensee shall
not have rights in or to the Software of any changes made thereto by Licensor
except where specifically provided for in writing. Licensee is prohibited from
permitting the Software to be used by third-parties. Licensee hereby agrees not
to remove from any copies of the Software any statements appearing thereon
regarding copyrights or proprietary rights of Licensor. Licensee may not copy
(in any form) distribute, sell, lease, assign, encumber, license or sub-license
this Software or programs written using this Software to a third party without
prior written consent from Licensor which consent may be withheld for any
reason. Licensee hereby acknowledges and agrees that similar Software may be
licensed by Licensor to other users without limitation of any kind. Licensee
acknowledges that the license granted hereby extends solely to ________________
____________________ and that Software shall not be used by any other political
subdivision, division, subsidiary or affiliated entity.
Licensee acknowledges that the computer programs, manuals and related
data which comprise or are related to the Software are proprietary products of
Licensor who retains all rights, title and interest, including copyright to
these products. Licensee agrees that the Software constitutes proprietary
information and trade secrets of Licensor, whether or not any portion thereof is
or may be the subject of a valid copyright or patent. Licensee agrees not to
reverse assemble, reverse compile or otherwise reverse engineer any of the
Software. Any distribution, sale, or other disposition by the Licensee of the
Software, including derivative modifications or extensions of them, and
including any proprietary products, is expressly prohibited. Licensee
recognizes and agrees that any unauthorized use or distribution of the Software
or proprietary products would immediately and irreparably damage Licensor in a
way not capable of being fully compensated by monetary damages, and accordingly,
Licensor shall be entitled to injunctive relief in the event of any such
unauthorized use, distribution or violation of this agreement. The Software is
subject to the U.S. Government's Restricted Rights Legend and use, duplication,
or disclosure by the Government is subject to restrictions set forth in
Subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software
clause at 52.227-7013 of the Department of Defence Federal Acquisition
Regulations.
Licensor warrants that the Software will perform the functions set
forth in the contract between the parties so long as the Software is unmodified
and operated in accordance with the instructions of the Licensor. Licensor's
sole obligation and liability under this warranty shall be to provide
corrections to the Software to cause it to perform as specified in the contract.
EXCEPT FOR THE FOREGOING WARRANTY, LICENSOR MAKES NO WARRANTY, EXPRESS OR
IMPLIED, WITH RESPECT TO THE SERVICES OR SOFTWARE TO BE PROVIDED, INCLUDING, BUT
NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE. IN NO EVENT SHALL LICENSOR BE LIABLE FOR ANY INCENDENTAL OR
CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO LOST PROFITS.
LICENSEE: LICENSOR:
CUSTOMER XIMAGE CORPORATION
BY: BY:
------------------------------------- -------------------------------
TITLE: TITLE: CHAIRMAN/CFO
---------------------------------- ----------------------------
DATE: DATE:
----------------------------------- -----------------------------
[LOGO]
EXHIBIT A
SOFTWARE MAINTENANCE
XIMAGE CORPORATION AGREEMENT
0000 XXXXX XXXXX XXXXXX
XXX XXXX, XX 00000
000-000-0000 FAX 000-000-0000
-----------------------------------------------------------------------------------------------------
AGREEMENT # EFFECTIVE DATE: TODAY'S DATE:
-----------------------------------------------------------------------------------------------------
CUSTOMER NAME: XXXX TO:
-----------------------------------------------------------------------------------------------------
TERM AGREEMENT TYPE PERIOD OF COVERAGE RESPONSE TIME CUSTOMER CONTACT
-----------------------------------------------------------------------------------------------------
ONE YEAR NEW 24 HR/Day & 7 Days/Week 24 2Hr Phone TBA
-----------------------------------------------------------------------------------------------------
ITEM QTY TYPE DESCRIPTION LOCATION UNIT CHARGE TOTAL
-----------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------
TOTAL ANNUAL MAINTENANCE CHARGE:___________________
SEE ATTACHED SCHEDULES FOR ANY ADDITIONAL EQUIPMENT)
-------------------------------------------------------------------------------
SUBJECT TO THE TERMS AND CONDITIONS HEREINAFTER SET FORTH, XIMAGE CORPORATION
("XIMAGE"), AGREES TO PROVIDE OR CAUSE TO BE PROVIDED TO CUSTOMER SOFTWARE
MAINTENANCE SERVICES WITH RESPECT TO THE SOFTWARE ("SOFTWARE") DESCRIBED ABOVE.
CUSTOMER (BY AUTHORIZED REPRESENTATIVE): XIMAGE CORPORATION
---------------------------------------- -----------------------------------
AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE
C. XXXXXX XXXX CHAIRMAN/CFO
---------------------------------------- -----------------------------------
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
-------------------------------------------------------------------------------
TERMS AND CONDITIONS - CUSTOMER SUPPORT AND SOFTWARE MAINTENANCE AGREEMENT
1. TERM OF AGREEMENT. XIMAGE's obligations hereunder shall become effective
upon the "Effective Date" (set forth on the reverse side) and, unless sooner
terminated provided herein, shall remain in full force and effect for at least
one year thereafter. This Agreement shall automatically renew for consecutive
one (1) year terms at XIMAGE's prevailing rates at the end of each one (1) year
term unless either party gives at least sixty (60) days prior written notice of
the non-renewal of this Agreement.
2. SOFTWARE MAINTENANCE SERVICES. XIMAGE will provide to CUSTOMER during the
term hereof "Software Maintenance Services" which shall include remedial
maintenance service (i.e., error fixing and/or work arounds) for any significant
error, malfunction or defect (collectively in "Error") in the Software so that
the Software will operate in accordance with the specifications set forth in the
related documentation. Correction of Errors is subject to CUSTOMER's prompt
notification to XIMAGE of the nature and description of the Error which XIMAGE
can replicate and the Error is not caused by the abuse, misuse or neglect of the
products by CUSTOMER or by hardware or software which is not supplied by XIMAGE
hereunder. In addition, XIMAGE will provide the following as additional
Customer Support Services:
(a) Telephone support as reasonably requested by CUSTOMER at the rate of
$100 per hour for all hours in excess of 40 hours in any one-year
term;
(b) On-site visits to CUSTOMER's sites as determined to be reasonable or
necessary by XIMAGE for Error correction;
(c) Offer and, if requested, install modifications and enhancements to the
Software which XIMAGE generally makes available to its other customers
(at no additional Charge) under standard software maintenance
agreements relating to the Software; and
(d) Training for one (1) person per application per year with respect to
the Software.
If CUSTOMER requests XIMAGE to perform any other services, the related
terms and conditions shall be based on further separate agreement between the
parties. Under no circumstances shall this Agreement and the rights and duties
contained herein, be deemed to cover maintenance or support services with
respect to hardware.
3. PERFORMANCE OF SERVICES. When XIMAGE provides Software Maintenance
Services which require the use of the hardware portion of equipment which
utilizes the Software (the "Equipment"), CUSTOMER shall make such Equipment
available to XIMAGE at and for reasonable times, and in no event will the
CUSTOMER charge XIMAGE for such use of such Equipment. All Software Maintenance
Services covered by the Annual Maintenance Charges will be performed during the
regular business hours of XIMAGE (Monday-Friday, exclusive of holidays). If
Software Maintenance Services are performed outside regular business hours, the
CUSTOMER will pay the additional charges, if any, as are established from time
to time by XIMAGE.
4. RELOCATION OF EQUIPMENT. If the CUSTOMER wishes to relocate the Equipment,
CUSTOMER shall give timely notice to XIMAGE, and the continued maintenance of
the relocated Software, if any, shall be subject to further agreement between
authorized representatives of XIMAGE and CUSTOMER. This Agreement is for the
location described on the reverse side only.
5. CUSTOMER OBLIGATIONS AND WARRANTIES. The obligations of XIMAGE to provide
Software Maintenance Services are subject to the CUSTOMER using the Equipment in
accordance with their respective operating manuals and recommended procedures,
and causing proper and recommended Equipment Maintenance Services to be
performed, including selecting a site which complies with the environmental
requirements suggested by the manufacturer of the Equipment or XIMAGE and
utilizing appropriate back-up procedures (no less often than daily) with respect
to the Software and data.
6. CHARGES. The CUSTOMER shall pay all charges under this Agreement,
including the total Annual Maintenance Charges set forth on the reverse side
hereof, upon receipt of invoice. Thereafter, the then applicable Annual
Maintenance Charges shall be invoiced to, and paid by CUSTOMER prior to the
beginning of the next annual maintenance period. All other charges under this
Agreement shall be invoiced by XIMAGE and shall be due and payable upon receipt
of the invoice. The Annual Maintenance Charges do not include any federal,
state, county, local, or other taxes, if any. Any such taxes, excluding taxes
based on net income of XIMAGE, shall be borne by the Customer and paid to XIMAGE
upon invoicing.
7. NON-DISCLOSURE. CUSTOMER shall take all reasonable steps necessary to
ensure that the Software, or any portion thereof, is not made available,
transferred or disclosed by CUSTOMER (or by any of its employees or agencies) to
any person other than to CUSTOMER's employees and representatives solely in
connection with CUSTOMER's business or agents or to XIMAGE (and its
representatives). CUSTOMER agrees not to reverse assemble, reverse compile or
otherwise reverse engineer any of the Software. CUSTOMER agrees that all of its
employees and agents having access to the Software under this Agreement shall be
informed by CUSTOMER of, and shall observe and perform, the terms of this
Section 7. The Software is protected by copyright and trade secret rights of
XIMAGE.
8. INJUNCTIVE RELIEF/TERMINATION. CUSTOMER acknowledges and agrees that any
violation of the provisions of Section 7 herein by CUSTOMER will result in
irreparable harm to XIMAGE and that money damages would provide inadequate
remedy. Accordingly, in addition to any other rights and remedies available to
XIMAGE hereunder or at law, XIMAGE shall be entitled to injunctive or other
equitable relief to restrain any such violation and to such other and further
relief as a court may deem proper under the circumstances. In addition to any
other rights of XIMAGE hereunder, the rights granted CUSTOMER to use the
Software by license or otherwise may be terminated by XIMAGE for any material
breach of Section 7 upon written notice given to CUSTOMER and CUSTOMER shall
return to XIMAGE all of the Software.
9. INDEMNIFICATION. CUSTOMER hereby indemnifies and holds XIMAGE harmless
from any and all claims, suits, actions and procedures brought or filed by third
parties and from all damages, penalties, losses costs and expenses (including
without limitation, attorneys' fees) arising out of, or related to, any act or
omission of CUSTOMER and its employees or agents in connection with CUSTOMER's
obligation herein.
XIMAGE hereby indemnifies and agrees to hold CUSTOMER harmless from any
claim of any third party that any of the Software infringes any United States
patent, copyright, trademark or other property right held by a third party,
provided that XIMAGE is notified promptly by CUSTOMER or any such claim
(including any threatened claim) and XIMAGE shall have had sole control of the
defense with respect to same (including the settlement of such claim). The
foregoing indemnification by XIMAGE shall not apply with respect to any claim
based, in whole or part, on any modification of the Software made by any person
other than XIMAGE.
10. TERMINATION. Without prejudice to any other of its rights or remedies,
either party may elect to terminate the rights and obligations contained in this
Agreement:
(a) Upon sixty (60) days' written notice if the other party has failed to
perform any material obligation required to be performed by it
pursuant to this Agreement and such failure has not been cured within
such a sixty (60) day period, or
(b) Upon thirty (30) days' written notice if the other party has failed to
make timely payment of any amounts required to be paid hereunder, or
(c) Immediately, (i) if a petition in bankruptcy has been filed by or
against the other party, (ii) if the other party has made an
assignment for the benefit of creditors, (iii) if a receiver has been
appointed or applied for by the other party, or (iv) if the other
party has admitted in writing its inability to pay its debts as they
become due and payable.
11. DISCLAIMER OF WARRANTY. XIMAGE MAKES NO WARRANTY OF ANY KIND, WHETHER
EXPRESS OR IMPLIED (INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE) WITH RESPECT TO THE SERVICES, SOFTWARE OR DOCUMENTS PROVIDED
(OR TO BE PROVIDED) HEREUNDER.
12. LIMITATIONS OF LIABILITY. CUSTOMER agrees that XIMAGE's total liability to
CUSTOMER for any damages suffered in connection with, or arising out of, this
Agreement or CUSTOMER's use of any documentation, product or service provided
(or to be provided) hereunder, regardless of whether any such liability is based
upon contract, tort or other basis, shall be limited to an amount not to exceed
the basic Annual Maintenance Charges, for a sixty (60) day term under this
Agreement.
IN NO EVENT SHALL XIMAGE BE LIABLE TO CUSTOMER FOR ANY INCIDENTAL,
CONSEQUENTIAL, SPECIAL OR INDIRECT DAMAGES (INCLUDING WITHOUT LIMITATION,
DAMAGES ARISING FROM LOSS OF BUSINESS, DATA, PROFITS OR GOODWILL) INCURRED OR
SUFFERED BY CUSTOMER IN CONNECTION WITH, OR ARISING OUT OF, THIS AGREEMENT OR
CUSTOMER'S USE OF ANY DOCUMENTATION OR SOFTWARE OR SERVICES PROVIDED, OR TO BE
PROVIDED, HEREUNDER, EVEN IF XIMAGE HAS BEEN APPRISED OF THE LIKELIHOOD OF THE
SAME. NO ACTION, REGARDLESS OF FORM, RELATED TO TRANSACTIONS OCCURING UNDER, OR
CONTEMPLATED BY, THIS AGREEMENT MAY BE BROUGHT BY EITHER PARTY MORE THAN ONE (1)
YEAR AFTER THE CAUSE OF ACTION HAS ACCRUED.
13. ARBITRATION. Except as provided in Section 8 herein, in the event of any
dispute or controversy between the parties hereto arising out of or relating to
this Agreement or any transaction contemplated hereunder, such dispute or
controversy shall be submitted to arbitration under the Commercial Rules of
Arbitration of the American Arbitration Association at the office nearest XIMAGE
for decision in any such matter in accordance with the then applicable rules of
the American Arbitration Association or any successor organization. The
determination of the arbitrators shall not be subject to judicial review,
provided however, that any award or determination rendered by the arbitrators
may be enforced any court of jurisdiction.
14. FORCE MAJEURE. XIMAGE shall not be liable for any failure or delay in
performing its obligation hereunder due to any cause beyond its reasonable
control, including without limitation, fire, accident, acts of public enemy,
war, rebellion, labor dispute or unrest, insurrection, sabotage, transportation
delays, shortage of raw material, energy or machinery, acts of God, government
or the judiciary.
15. SUCCESSORS AND ASSIGNS. The interests of the CUSTOMER in this Agreement
are personal and shall not be assigned, transferred, shared or divided in any
manner by the CUSTOMER without the prior written consent of XIMAGE. Subject to
the foregoing, this Agreement shall be binding upon and shall inure to the
benefit of the parties hereto and their heirs, representatives, successors and
permitted assignees.
16. AMENDMENTS. No supplement, modification or amendment of any term,
provision or condition of this Agreement shall be binding or enforceable unless
executed in writing by the parties hereto.
17. ENTIRE AGREEMENT AND WAIVER. This Agreement contains the entire agreement
between the parties hereto and supersedes all prior contemporaneous agreements,
arrangements, negotiation and understandings between the parties hereto,
relating to the subject matter hereof except any prior or contemporaneous
Software licenses between the parties. There are no other understandings,
statements, promises or inducements, oral or otherwise, contrary to the terms of
this Agreement. No representations, warranties, covenants or conditions,
express or implied, whether by statute or otherwise, other than as set forth
herein have been made by any party hereto. No waiver of any term, provision, or
condition of this Agreement, whether by conduct or otherwise, in any one or more
instances, shall be deemed to be, or shall constitute, a waiver of any other
provision hereof, whether or not similar, nor shall such waiver constitute a
continuing waiver, and no waiver shall be binding unless executed in writing by
the party making the waiver.
EXHIBIT B
HARDWARE MAINTENANCE AGREEMENT
[LOGO] XIMAGE CORPORATION
0000 XXXXX XXXXX XXXXXX
XXX XXXX, XX 00000
000-000-0000 FAX 000-000-0000
--------------------------------------------------------------------------------
AGREEMENT # EFFECTIVE DATE: TODAY'S DATE:
--------------------------------------------------------------------------------
CUSTOMER NAME: XXXX TO:
--------------------------------------------------------------------------------
TERM AGREEMENT TYPE PERIOD OF COVERAGE RESPONSE TIME CUSTOMER CONTACT
--------------------------------------------------------------------------------
ONE YEAR NEW SEE BELOW 4 Hours TBA
--------------------------------------------------------------------------------
ITEM QTY MODEL DESCRIPTION LOCATION UNIT CHARGE TOTAL
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Maintenance based on 24 hours 7 days a week for critical items, 9 to 5 M-F for
all other items.
TOTAL ANNUAL MAINTENANCE CHARGE:
--------------------
(SEE ATTACHED SCHEDULES FOR ANY ADDITIONAL EQUIPMENT)
--------------------------------------------------------------------------------
SUBJECT TO THE TERMS AND CONDITIONS HEREINAFTER SET FORTH, XIMAGE CORPORATION
("XIMAGE"), AGREES TO PROVIDE OR CAUSE TO BE PROVIDED TO CUSTOMER AND CUSTOMER
AGREES TO ACCEPT MAINTENANCE SERVICES FOR THE EQUIPMENT DESCRIBED ABOVE.
CUSTOMER (BY AUTHORIZED REPRESENTATIVE): XIMAGE CORPORATION
--------------------------------- ------------------------------------
AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE
C. XXXXXX XXXX CHAIRMAN/CFO
--------------------------------- ------------------------------------
PRINTED NAME AND TITLE PRINTED NAME AND TITLE
TERMS AND CONDITIONS - HARDWARE MAINTENANCE AGREEMENT
1. TERM OF AGREEMENT. XImage's obligations hereunder shall become effective
upon the "Effective Date" (set forth on the reverse side) and, unless
sooner terminated as provided herein, shall remain in full force
and effect for at least one year thereafter. XImage will provide to the
Customer, thirty (30) days prior to the end of the one year term, a
renewal of this Agreement with XImage's prevailing maintenance fees, for
the covered items listed on the reverse side, during the renewal period.
The Customer will accept or reject the renewal Agreement within the
above stated thirty (30) day period. The renewal rates for the 1993
Agreement are as stated in Exhibit 9 of the Agreement between XImage and
the Customer.
2. HARDWARE MAINTENANCE SERVICE. XImage Shall provide "Covered Maintenance"
(as such term is herein defined) with respect to the hardware identified on
the reverse side (the "Equipment") solely at the "Location of Equipment"
(set forth on the reverse side). If Customer wishes to relocate the
Equipment, Customer shall give timely notice to XImage and continued
maintenance of the Equipment shall be subject to further agreement between
authorized representatives of XImage and Customer relative to any increases
resulting from the relocation. Under no circumstances shall this Agreement,
or the rights and duties contained herein, be deemed to cover maintenance
or [ILLEGIBLE] services with respect to software (exclusive of firmware).
All maintenance charges are subject to increase or decrease upon addition
or deletion of the Equipment, or [ILLEGIBLE] or attachments thereto.
XImage shall have full and free access to the Equipment in order to
provide services thereon.
3. COVERED MAINTENANCE. During the term hereof, XImage shall maintain
Customer's Equipment in normal operating condition by providing
"Preventative Maintenance" and "Remedial Maintenance" with respect to the
Equipment during XImage's normal working hours, Monday through Friday,
exclusive of holidays, unless otherwise specified on the reverse side
(collectively "Covered Maintenance").
(a) PREVENTATIVE MAINTENANCE. Preventative Maintenance is based on the
specific needs of each unit of equipment as determined by XImage,
including adjustments repairs and replacements necessitated by normal
usage of the Equipment. Preventative Maintenance shall be conducted at
times of Remedial Service or at other times scheduled by XImage with
approval of the Customer.
(b) REMEDIAL SERVICE. Upon receipt of notice of failure of the Equipment
to function properly while in normal usage, XImage will promptly
assign a service representative to make such repairs (including the
replacement of components on an exchange basis) and adjustments to
place the Equipment in normal operating condition. XImage will use its
best efforts to have a service representative at the user's facility
in the minimum practical time after receipt of notice of failure,
giving consideration to the location of the Equipment and the nature
of the problem.
(c) EXCLUSIONS FROM COVERED MAINTENANCE. Covered Maintenance does not
include:
(1) Maintenance of accessories, supplies, attachments, machines or
other devices that are not specifically identified as covered
herein.
(2) Repair of damage caused by other than normal operating
conditions or events (including without limitation, resulting
from accident, transportation, neglect, misuse, lightning,
failure or fluctuation of electrical power, air conditioning
or humidity control, telephone equipment or communication
lines failure, failure of foreign interconnect equipment, use
of external materials or equipment which does not adhere to
XImage specifications, or causes arising from other than
normal use), alterations in the Equipment made by persons
other than XImage, acts of God, or governments, the connection
of Equipment by mechanical or electrical means to another
machine or device not provided by XImage, or the physical
inaccessibility of the Equipment.
(3) Any services in respect of, or caused by, non-XImage provided
software, or any repair of any damage to the Equipment caused by
such software.
(4) Reconditioning required due to age, duty cycle, or excessive use
of the Equipment, normal repair and parts replacement cannot keep
Equipment in normal operating condition.
(5) Replacement of supplies or expendable parts such as but not
limited to: ink rollers, ribbon cartridges, paper, film,
diskettes and tape cassettes.
4. BILLABLE CALL MAINTENANCE. If the Customer requests Billable Call
Maintenance, such service will be provided at XImage's applicable standard
time and materials market rates and on the terms then in effect. Market
rates based on time shall not exceed $125 per hour. Charges for Billable
Call Maintenance shall be due and payable within thirty (30) days of
receipt of an invoice therefore after the completion of the installation or
other service. As used herein, "Billable Call Maintenance" shall mean any
maintenance other than Covered Maintenance, which XImage agrees to perform
and includes, but not limited to, the following types of maintenance:
(a) Work requested by Customer and performed outside of XImage's normal
working hours, as set out on the reverse side of this Agreement;
(b) Work requested by Customer for installing, deinstalling or relocating
Equipment;
(c) Refinishing or reconditioning Equipment;
(d) Adding or removing accessories, attachments or other devices;
(e) Specific requests by Customer for maintenance which are in addition to
Covered Maintenance services and parts; and
(f) Providing enhancements or upgrades of the Equipment.
5. PARTS. In the case of Billable Call Maintenance, replacement of
unserviceable parts shall be made at XImage's replacement part prices
current at the time of replacement, unless the maintenance involving
replacement would be Covered Maintenance but is Billable Call Maintenance
solely because of the hour of the day when performed, in which event the
maintenance shall include parts replacement as in the case of Covered
Maintenance. All replaced parts become the property of XImage.
6. TAXES. All maintenance charges are exclusive of applicable federal, state
or local taxes; Customer shall pay, or reimburse XImage, any such taxes
upon receipt of invoices submitted to Customer by XImage.
7. TRAVEL AND OTHER CHARGES. There is a minimum charge of two hours including
travel time for service provided outside the scope of Covered Maintenance.
Customer shall pay for travel time and travel expense portal to/from portal
(i.e. XImage's to/from Customer's location) in connection with all Billable
Call Maintenance. Travel time will be charged to Customer at the hourly
Billable Call rate then in effect for the hour or day the travel is
performed. Travel expenses will be charged as incurred and includes parking
and other out-of-pocket costs plus mileage at the then current rates.
8. PAYMENT FOR SERVICE. Upon receipt of invoice Customer hereby agrees to pay
the Annual Hardware Maintenance Charges set forth on the reverse side. The
then current Annual Hardware Maintenance Charges for Covered Maintenance
will be invoiced thirty (30) days in advance of each Annual period and
payment shall be due within thirty (30) days of receipt of such invoice.
All other payments due hereunder shall be due and payable within thirty
(30) days of receipt of the invoice for services rendered. Failure to remit
payment when due for amounts invoiced shall relieve XImage of any
obligations hereunder. In addition to any other remedies allowed by law,
XImage shall have the right to invoice, and Customer agrees to pay,
applicable late charges.
9. INSTALLATION CHANGES. All installation changes relating to enhancements
available to purchasers of Equipment shall be made available to Customer at
XImage's normal prices, and on XImage's normal terms and conditions for
such changes. If Customer purchases the enhancement, within thirty (30)
days after requested by XImage, Customer agrees to provide XImage with
access to all Equipment for installation of such changes.
10. CUSTOMER RESPONSIBILITY. Customer shall be responsible for (a) changing
ribbons, paper and similar expandable items; (b) clearing paper jams; (c)
cleaning as specified by XImage or the equipment manufacturer; (d)
maintaining and operating the Equipment within proper environmental and
Equipment guidelines by trained personnel; and (e) assuring properly
back-up and storage of data. Access for all XImage Services hereunder shall
be provided by Customer during XImage's normal working hours or as
otherwise mutually agreed.
11. TERMINATION. Without prejudice to any other of its rights or remedies,
either party may elect to terminate the rights and obligations contained in
this Agreement:
(a) Upon sixty (60) days' written notice if the other party has failed to
perform any material obligation required to be performed by it
pursuant to this Agreement and such failure has not been cured within
such a sixty (60) day period, or
(b) Upon thirty (30) days' written notice if the other party has failed to
make timely payment of any amounts required to be paid hereunder, or
(c) Immediately, (i) if a petition in bankruptcy has been filed by or
against the other party, (ii) if the other party has made an
assignment for the benefit of creditors, (iii) if a receiver has been
appointed or applied for by the other party, or (iv) if the other
party has admitted in writing its inability to pay its debts as they
become due and payable, or
(d) If the Customer is a government entity and funds are not appropriated
in an amount to cover the cost of the maintenance services, then the
Customer may, in its sole discretion, terminate this Agreement on 90
days written notice without further obligation to the Customer. In the
event this Agreement is terminated by the Customer, pursuant to this
paragraph, XImage may continue to provide maintenance services, on
such terms and conditions as are mutually agreed to by the Customer
and XImage.
12. LIMITATIONS OF LIABILITY. Customer agrees that XImage's total liability to
Customer for any damages suffered on account of, or arising out of,
negligently performed maintenance services under this Maintenance Agreement
shall be limited to an amount not to exceed the basic Annual Maintenance
charges.
IN NO EVENT SHALL XIMAGE BE LIABLE TO CUSTOMER FOR ANY INCIDENTAL,
CONSEQUENTIAL, SPECIAL OR INDIRECT DAMAGES (INCLUDING WITHOUT LIMITATION,
DAMAGES ARISING FROM LOSS OF BUSINESS, DATA, PROFITS OR GOODWILL) INCURRED
OR SUFFERED BY CUSTOMER IN CONNECTION WITH, OR ARISING OUT OF, THIS
AGREEMENT OR CUSTOMER'S USE OF ANY DOCUMENTATION OR SOFTWARE OR SERVICES
PROVIDED, OR TO BE PROVIDED, HEREUNDER, EVEN IF XIMAGE HAS BEEN APPRISED OF
THE LIKELIHOOD OF THE SAME.
13. ARBITRATION. Except as provided in Section 8 herein, in the event of any
dispute or controversy between the parties hereto arising out of or
relating to this Agreement or any transaction contemplated hereunder, such
dispute or controversy shall be submitted to arbitration under the
Commercial Rules of Arbitration of the American Arbitration Association at
the office nearest the Customer for decision in any matter in accordance
with the then applicable rules of the American Arbitration Association or
any successor organization. The determination of the arbitrators shall not
be subject to judicial review, provided however, that any award or
determination rendered by the arbitrators may be enforced in any court of
jurisdiction.
14. FORCE MAJEURE. XImage shall not be liable for any failure or delay in
performing its obligation hereunder due to any cause beyond its reasonable
control, including without limitation, fire, accident, acts of public
enemy, war, rebellion, labor dispute or unrest, insurrection, sabotage,
transportation delays, shortage of raw material, energy or machinery, acts
of God, government or the judiciary.
15. SUCCESSORS AND ASSIGNS. The interests of the Customer in this Agreement are
personal and shall not be assigned, transferred, shared or divided in any
manner by Customer or XImage without the prior written consent of the other
party. Subject to the foregoing, this Agreement shall be binding upon and
shall inure to the benefit of parties hereto and their heirs,
representatives, successors and permitted assignees.
16. AMENDMENTS. No supplement, modification or amendment of any term, provision
or condition of this Agreement shall be binding or enforceable unless
executed in writing by the parties hereto.
17. INTEGRATION. This Agreement is part of and incorporated by reference with
the FF2 Agreement entered into between XImage and the Customer. To the
extent that there are conflicting terms the FF2 Agreement takes precedence,
however, to the extent that the terms can be interpreted to be consistent,
they shall be so construed.
