AMENDMENT TO ADMINISTRATION AGREEMENT
Exhibit 99.H.IV
AMENDMENT TO
ADMINISTRATION AGREEMENT
ADMINISTRATION AGREEMENT
AMENDMENT made as of the 28th day of February 2007, between New Covenant Funds (the
“Trust”), a Delaware statutory trust having its principal place of business at 0000 Xxxxxxx Xxxx,
Xxxxxxxx, Xxxx 00000, and BISYS FUND SERVICES OHIO, INC. (“BISYS”), an Ohio corporation having its
principal place of business at 0000 Xxxxxxx Xxxx, Xxxxxxxx, Xxxx 00000, to that certain
Administration Agreement dated November 4, 2003, as amended (the “Agreement”), under which BISYS
performs certain management and administration services for the Trust. All capitalized terms used
but not defined herein shall have the meaning given to them in the Agreement.
WHEREAS, the Agreement provides that BISYS shall perform such additional services as are
mutually agreed upon in writing by the parties;
WHEREAS, the Trust desires that BISYS perform certain additional services for the Trust;
WHEREAS, BISYS is willing to perform the services enumerated in this Amendment on the terms
and conditions set forth in this Amendment; and
WHEREAS, BISYS and the Trust wish to enter into this Amendment to the Agreement in order to
set forth the terms under which BISYS will perform the services enumerated herein on behalf of the
Trust, and to supplement and clarify certain provisions of the Agreement.
NOW, THEREFORE, in consideration of the covenants herein contained, the Trust and BISYS hereby
agree as follows:
1. Service Provider Program
BISYS will provide the following additional services to assist the Trust in connection with
its obligations under Rule 38a-1 of the Investment Company Act of 1940:
(a) Perform risk-based testing and an annual assessment of the compliance procedures of each
BISYS service group (i.e., transfer agency, fund accounting, administration) that provides services
to the Trust and of any BISYS affiliate acting as the Trust’s distributor.
(b) Provide information reasonably requested by the Board of Trustees (the “Board”) in
connection with the Board’s determination regarding the adequacy and effectiveness of the
compliance procedures described in (a) above.
(c) Provide reports to the Trust’s Chief Compliance Officer regarding the risk-based testing
and annual assessment described in (a) above.
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2. Sub-Certifications
To assist the Trust in connection with its obligations under the Xxxxxxxx-Xxxxx Act of 2002,
Rule 30a-2 under the 1940 Act, and related laws (collectively, “Xxxxxxxx-Xxxxx”), BISYS will
internally establish and maintain its own controls and procedures designed to ensure that
information recorded, processed, summarized, or reported by BISYS on behalf of the Trust and
included in the Trust’s reports on Form N-CSR and any other reports required to be certified
pursuant to Xxxxxxxx-Xxxxx (collectively, “Reports”) is (i) recorded, processed, summarized, and
reported by BISYS within the time periods specified in the Commission’s rules and forms and the
Trust’s disclosure controls and procedures (the “Trust DCPs”), and (ii) communicated to the
relevant officers of the Trust who are required to certify Reports under Xxxxxxxx-Xxxxx
(“Certifying Officers”), in a manner consistent with the Trust DCPs.
Solely for the purpose of providing a Certifying Officer with a basis for his or her
certification of any Report, BISYS will (i) provide a sub-certification with respect to BISYS’s
services during any fiscal period in which BISYS served as a financial administrator to the Trust
consistent with the requirements of the certification required under Xxxxxxxx-Xxxxx and/or (ii)
inform the Certifying Officers of any reason why all or part of such required certification would
be inaccurate. In rendering any such sub-certification, BISYS may (a) limit its representations to
information prepared, processed and reported by BISYS; (b) rely upon and assume the accuracy of the
information provided by officers (other than employees or officers of BISYS), service providers,
and other authorized agents of the Trust and compliance by such officers, service providers, and
agents with the Trust DCPs; and (c) assume that the Trust has selected appropriate accounting
policies for the Fund(s).
The Trust shall assist and cooperate with BISYS (and shall cause its officers, service
providers, and agents to assist and cooperate with BISYS) to facilitate the delivery of information
requested by BISYS in connection with the preparation of any Report, so that BISYS may submit a
draft of such Report to the Trust’s DCP Committee prior to the date it is to be filed.
3. Provision of Executive Officers
(a) Provision of Certifying Officer(s). Subject to the provisions of this Section
3(a) and Section 3(b) below, BISYS shall make a BISYS employee available to the Trust to serve,
upon designation as such by the Board, as the Chief Financial Officer of the Trust, or under such
other title to perform similar functions, and which is a Certifying Officer under Xxxxxxxx-Xxxxx.
BISYS’s obligation in this regard shall be met by providing an appropriately qualified employee of
BISYS (or its affiliates) who, in the exercise of his or her duties to the Trust, shall act in good
faith and in a manner reasonably believed by him or her to be in the best interests of the Trust.
BISYS shall select, and may replace, the specific employee that it makes available to serve in the
designated capacity as a Certifying Officer, in BISYS’s reasonable discretion, taking into account
such person’s responsibilities concerning, and familiarity with, the Trust’s operations.
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For so long as BISYS provides a Certifying Officer, the Trust DCPs shall contain (or the Trust
and BISYS shall otherwise establish) mutually agreeable procedures governing the certification of
Reports by Certifying Officers, and the parties shall comply with such procedures in all material
respects. Among other things, the procedures shall provide as follows:
(i) | The Trust shall establish and maintain a Disclosure Controls and Procedures Committee (the “DCP Committee”) to evaluate the Trust DCPs in accordance with Rule 30a-3 under the 1940 Act. The DCP Committee shall include (at a minimum) the Trust’s Principal Executive Officer, Chief Financial Officer, and Chief Legal Officer (if any) and such other individuals as may be necessary or appropriate to enable the DCP Committee to ensure the cooperation of, and to oversee, each of the Trust’s service providers and agents that records, processes, summarizes, or reports information contained in Reports (or any information from which such information is derived). | ||
(ii) | The Trust shall require (a) service providers to provide sub-certifications on internal controls, upon which the Certifying Officers may rely in certifying Reports, in form and content reasonably acceptable to the Certifying Officers and consistent with Xxxxxxxx-Xxxxx, and (b) that such sub-certifications are delivered to the DCP Committee and the Certifying Officers sufficiently in advance of the DCP Committee meeting described in (iii) below. | ||
(iii) | The DCP Committee shall (a) establish a schedule to ensure that all required disclosures in any Report, including the financial statements, are identified and prepared in a timeframe sufficient for it to review such disclosures, (b) meet prior to the filing date of each Report to review the accuracy and completeness of the relevant Report, and (c) record its considerations and conclusions in a written memorandum sufficient for it to adequately to support conclusions pertaining to Trust DCPs as required by Item 9 of Form N-CSR or other Report. In conducting its review and evaluations, the DCP Committee shall: |
(A) | review SAS 70 reports pertaining to BISYS and other service providers, if applicable, or in the absence of any such reports, consider the adequacy of the sub-certifications supplied by the service providers; | ||
(B) | consider whether there are any significant deficiencies or material weaknesses in the design or operation of the Trust DCPs or internal controls over financial reporting that could adversely affect the Trust’s ability to record, process, summarize, and report financial information, and in the event that any such weaknesses or deficiencies are identified, disclose them to the Trust’s Certifying Officers, audit committee, and auditors; |
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(C) | consider whether, to the knowledge of any member of the DCP Committee, there has been or may have been any fraud, whether or not material, and, if so, disclose the facts and circumstances thereof to the Certifying Officers, and the Trust’s audit committee and auditors; and | ||
(D) | determine whether there was any change in internal controls over financial reporting that occurred during the Trust’s most recent fiscal half-year that has materially affected or is reasonably likely to materially affect, the Trust’s internal control over financial reporting. |
A Certifying Officer shall have the full discretion to decline to certify a particular Report
that fails to meet the standards set forth in the certification, and to report matters involving
fraud or other failures to meet the standards of applicable law to the audit committee of the
Board.
The Trust shall, in its own capacity, take all reasonably necessary and appropriate measures
to comply with its obligations under Xxxxxxxx-Xxxxx. Without limitation of the foregoing, except
for those obligations which are expressly delegated to or assumed by BISYS in this Agreement, the
Trust shall maintain responsibility for, and shall support and facilitate the role of each
Certifying Officer and the DCP Committee in, designing and maintaining the Trust’s DCPs in
accordance with applicable laws.
(b) Executive Officers. It is mutually agreed and acknowledged by the parties that
the Chief Financial Officer contemplated under the provisions of this Section 3 of this Agreement
is an executive officer of the Trust (“Executive Officer”). The provisions of Section 3(a) are
subject to the internal policies of BISYS concerning the activities of its employees and their
service as officers of funds (the “BISYS Policies”), a copy of which shall be provided to the Trust
upon request. The Trust’s governing documents (including its Agreement and Declaration of Trust
and By-Laws) and/or resolutions of its Board shall contain mandatory indemnification provisions
that are applicable to each Executive Officer, that are designed and intended to have the effect of
fully indemnifying him or her and holding him or her harmless with respect to any claims,
liabilities and costs arising out of or relating to his or her service in good faith in a manner
reasonably believed to be in the best interests of the Trust, except to the extent he or she would
otherwise be liable to the Trust by reason of willful misfeasance, bad faith, gross negligence or
reckless disregard of the duties involved in the conduct of his or her office.
The Trust shall provide coverage to each Executive Officer under its directors and officers
liability policy that is appropriate to the Executive Officer’s role and title, and consistent with
coverage applicable to officers holding similar positions of executive management.
In appropriate circumstances, each Executive Officer shall have the discretion to resign from
his or her position, in the event that he or she reasonably determines that there has been or is
likely to be (a) a material deviation from the BISYS Policies, (b) an
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ongoing pattern of conduct involving the continuous or repeated violation of federal
securities laws, or (c) a material deviation by the Trust from the terms of this Agreement
governing the services of such Executive Officer that is not caused by such Executive Officer or
BISYS. In addition, each Executive Officer shall have reasonable discretion to resign from his or
her position in the event that he or she determines that he or she has not received sufficient
cooperation from the Trust or its service providers to make an informed determination regarding any
of the matters listed above.
Each Executive Officer may, and the Trust shall, promptly notify BISYS of any issue, matter or
event that would be reasonably likely to result in any claim by the Trust, one or more Trust
shareholder(s) or any third party which involves an allegation that any Executive Officer failed to
exercise his or her obligations to the Trust in a manner consistent with applicable laws (including
but not limited to any claim that a Report failed to meet the standards of Xxxxxxxx-Xxxxx and other
applicable laws).
Notwithstanding any provision of the Administration Agreement or any other agreement or
instrument that expressly or by implication provides to the contrary, (i) it is expressly agreed
and acknowledged that BISYS cannot ensure that the Trust complies with federal securities laws, and
(ii) whenever an employee or agent of BISYS serves as an Executive Officer of the Trust, as long as
such Executive Officer acts in good faith and in a manner reasonably believed to be in the best
interests of the Trust (and would not otherwise be liable to the Trust by reason of willful
misfeasance, bad faith, gross negligence or reckless disregard of the duties involved in the
conduct of his or her office), the Trust shall indemnify the Executive Officer and BISYS and hold
the Executive Officer and BISYS harmless from any loss, liability, expenses (including reasonable
attorneys fees) and damages incurred by them arising out of or related to the service of such
employee or agent of BISYS as an Executive Officer of the Trust.
4. Fees
In addition to all fees, expenses and miscellaneous fees or charges provided for under the
Agreement, BISYS shall be entitled to receive from the Trust the amounts set forth on Schedule A
hereto, reflecting the amounts charged by BISYS for the performance of services and any
out-of-pocket expenses in connection with its performance hereunder, including travel by the
Executive Officers, provided that travel expenses will be subject to the Trust’s prior approval.
5. Information to be Furnished by the Trust
(a) The Trust has furnished or shall promptly furnish to BISYS copies of the following, as
amended and current as of the date of this Agreement:
(i) the AML Program;
(ii) the Trust DCPs; and
(iii) The Trust Compliance Policies and Procedures.
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(b) The Trust shall furnish BISYS written copies of any amendments to, or changes in, any of
the items referred to in Section 5(a) hereof, forthwith upon such amendments or changes becoming
effective. In addition, the Trust agrees that no amendments will be made to the AML Program, the
Trust DCPs or the Trust Compliance Polices and Procedures which might have the effect of changing
the procedures employed by BISYS in providing the services agreed to hereunder or which amendment
might affect the duties of BISYS hereunder unless the Trust first obtains BISYS’s approval of such
amendments or changes, which approval shall not be withheld unreasonably.
(c) BISYS may rely on all documents furnished to it by the Trust and its agents in connection
with the services to be provided under this Agreement, including any amendments to or changes in
any of the items to be provided by the Trust pursuant to Section 5(a).
6. Representations and Warranties
The Trust represents and warrants that the provision of certain officers of the Trust by
BISYS, as provided in Section 3 of this Amendment, has been approved by the Board, and the
individual nominated by BISYS as the Trust’s Chief Financial Officer has been, or will be, approved
and appointed as an officer of the Trust by the Board.
Each party represents and warrants to the other that this Amendment has been duly authorized
and, when executed and delivered by it, will constitute a legal, valid and binding obligation of
it, enforceable against it in accordance with its terms, subject to bankruptcy, insolvency,
reorganization, moratorium and other laws of general application affecting the rights and remedies
of creditors and secured parties.
7. Miscellaneous
(a) This Amendment supplements and amends the Agreement. The provisions set forth in this
Amendment supersede all prior negotiations, understandings and agreements bearing upon the subject
matter covered herein, including any conflicting provisions of the Agreements or any provisions of
the Agreements that directly cover or indirectly bear upon matters covered under this Amendment.
(b) Each reference to the Agreement in the Agreement and in every other agreement, contract or
instrument to which the parties are bound, shall hereafter be construed as a reference to the
Agreements as separately amended by this Amendment. Except as provided in this Amendment, the
provisions of the Agreement remain in full force and effect (including, without limitation, the
term of the Agreements). No amendment or modification to this Amendment shall be valid unless made
in writing and executed by each party hereto.
(c) Paragraph headings in this Amendment are included for convenience only and are not to be
used to construe or interpret this Amendment.
(d) This Amendment may be executed in counterparts, each of which shall be an original but all
of which, taken together, shall constitute one and the same agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed all as
of the day and year first above written.
NEW COVENANT FUNDS | ||||||
By: | Xxxxxx X. Xxxxx | |||||
Name:Xxxxxx X. Xxxxx | ||||||
Title: President | ||||||
BISYS FUND SERVICES OHIO, INC. | ||||||
By: | /s/ Xxxx Xxxxxxx | |||||
Name: Xxxx Xxxxxxx | ||||||
Title: |
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SCHEDULE
A
TO THE AMENDMENT TO THE
ADMINISTRATION AGREEMENT
BETWEEN PROFUNDS
AND BISYS FUND SERVICES LIMITED PARTNERSHIP
ADMINISTRATION AGREEMENT
BETWEEN PROFUNDS
AND BISYS FUND SERVICES LIMITED PARTNERSHIP
Dated
Fees
General
The fees set forth below are an aggregate fee covering services to the Trust. The fees shall be
billed monthly.
All recurring fees set forth below shall be subject to adjustment annually commencing on the
one-year anniversary of the date of this Agreement by the percentage increase in consumer prices
for services as measured by the United States Consumer Price Index entitled “All Services Less Rent
of Shelter” or a similar index should such index no longer be published.
Service Provider Program
$20,000 per annum
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