EXHIBIT 10.1
TAX SEPARATION AGREEMENT
between
Pitney Xxxxx Inc.,
on behalf of itself
and the members
of the Pitney Xxxxx Group
and
Pitney Xxxxx Office Systems, Inc.,
on behalf of itself
and the members
of the Pitney Xxxxx Office Systems Group
TAX SEPARATION AGREEMENT
This Tax Separation Agreement (the "Agreement") is entered into as of the
___ day of August, 2001 between Pitney Xxxxx Inc. ("PBI"), a Delaware
corporation, on behalf of itself and the members of PBI Group, and Pitney Xxxxx
Office Systems, Inc. ("Office Systems"), a Delaware corporation, on behalf of
itself and the members of Office Systems Group.
W I T N E S S E T H:
WHEREAS, pursuant to the tax laws of various jurisdictions, certain members
of Office Systems Group, as defined below, will file certain tax returns on a
stand-alone basis as well as on an affiliated, consolidated, combined, unitary,
fiscal unit or other group basis (including as permitted by Section 1501 of the
Internal Revenue Code of 1986, as amended (the "Code") with certain members of
PBI Group, as defined below, for taxable periods beginning prior to the
Distribution, as defined below;
WHEREAS, PBI and Office Systems intend that PBI distribute to its
shareholders all of the Office Systems common stock held by PBI (the
"Distribution");
WHEREAS, PBI has received a private letter ruling from the Internal Revenue
Service confirming the qualification of the Distribution as tax-free to PBI and
its shareholders, which, together with the underlying Ruling Request, as defined
below, has been provided to, and reviewed by, Office Systems;
WHEREAS, PBI and Office Systems desire to set forth their agreement on the
rights and obligations of PBI, Office Systems and the members of PBI Group and
Office Systems Group, respectively, with respect to the handling and allocation
of federal, state, local and foreign taxes incurred in taxable periods beginning
prior to the Distribution Date, as defined below, and various other tax matters;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, the parties agree as follows:
1. Definitions.
(a) As used in this Agreement:
"2001 Short Year" shall mean the short taxable year beginning on the first
day of Office Systems' first taxable period in 2001 and ending on the
Distribution Date.
"After-Tax Amount" shall mean an additional amount necessary to reflect the
hypothetical tax consequences of the receipt or accrual of any payment that is
treated as income of the recipient of such payment, using the maximum statutory
tax rate (or tax rates, in the case of an item that affects more than one tax)
applicable to the recipient of such payment for the relevant year. The After-
Tax Amount shall reflect, for example, the effect of the deductions available
for interest paid or accrued and for taxes such as state and local income taxes.
"Combined Income Tax" shall mean, with respect to each state, local or
foreign taxing jurisdiction, any income, franchise or similar tax (together with
any related interest or penalty) payable to such state, local or foreign taxing
jurisdiction in which a member of Office Systems Group files tax returns with a
member of PBI Group, on a consolidated, combined or unitary basis.
"Distribution Agreement" shall mean the Distribution Agreement between
Pitney Xxxxx Inc. and Pitney Xxxxx Office Systems, Inc. dated as of August __,
2001.
"Distribution Date" shall mean the date on which the Distribution is
effected.
"Federal Tax" shall mean any tax imposed under Subtitle A of the Code and
any related interest or penalty imposed under Subtitle F of the Code.
"Final Determination" shall mean (i) with respect to Federal Taxes, a
"determination" as defined in Section 1313(a) of the Code or execution of an IRS
Form 870AD and, with respect to taxes other than Federal Taxes, any final
determination of liability in respect of a tax that, under applicable law, is
not subject to further appeal, review or modification through proceedings or
otherwise, (ii) any final disposition of a tax issue by reason of the expiration
of a statute of limitations or (iii) the payment of tax by PBI with respect to
any item disallowed or adjusted by any taxing authority where PBI determines in
good faith that no action should be taken to recoup such payment.
"Income Tax" shall mean Federal Tax, Combined Income Tax and Separate
Income Tax.
"IRS" shall mean the Internal Revenue Service.
"Non-Income Taxes" shall mean all taxes, levies, charges or fees including,
without limitation, gross receipts, transfer, excise, property, sales, use,
value-added, goods and services, license, payroll, withholding, social security
or other governmental taxes or charges (including any interest, penalties or
additional taxes attributable thereto), imposed by the United States or any
state, county, local or foreign government, but excluding any Income Taxes.
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"Office Systems 2001 Federal Tax Liability" shall mean the Federal Tax
liability of the Office Systems Group for the 2001 Short Year computed as if the
Office Systems Group were not and never were part of any consolidated group,
provided, however, that transactions with members of PBI Group shall be
reflected according to the provisions of the consolidated return regulations
promulgated under the Code governing intercompany transactions, and that the
Distribution will trigger any deferred amounts or similar items. The Office
Systems 2001 Federal Tax Liability shall be determined (i) without regard to the
income, deductions (including net operating loss and capital loss deductions)
and credits in any year of any member of PBI Group that is not a member of
Office Systems Group, (ii) as though the highest rate of tax specified in
subsection (b) of Section 11 of the Code (or any other similar rates applicable
to specific types of income) were the only rates set forth in that subsection,
and with other similar adjustments as described in Section 1561 of the Code,
(iii) reflecting the positions, elections and accounting methods used by PBI in
preparing the consolidated federal income tax return for PBI Consolidated Group,
and (iv) by not permitting Office Systems Group any compensation deductions
arising in respect of any exercise of options on PBI stock by, or the issuance
or vesting of PBI restricted stock to, any employee of Office Systems Group.
"Office Systems Group" shall mean, at any time, Office Systems and each of
its direct or indirect corporate subsidiaries.
"Office Systems Tax Liability" shall mean, with respect to any taxable year
that includes any date in 2001 and any jurisdiction, the sum of (i) Office
Systems 2001 Federal Tax Liability and (ii) the amount of Combined Income Taxes
plus the amount of Separate Income Taxes determined in accordance with the
principles set forth in the definition of Office Systems 2001 Federal Tax
Liability.
"Office Systems UK" shall mean Pitney Xxxxx Office Systems Limited, a
wholly owned direct subsidiary of Office Systems incorporated in the United
Kingdom and that will purchase certain assets from Pitney Xxxxx Limited under
the Agreement for the Sale and Purchase of the Office Systems Division of Pitney
Xxxxx Limited.
"PBI Consolidated Group" shall mean PBI and each direct and indirect
corporate subsidiary, including a member of Office Systems Group, that is
eligible to join with PBI or a member of the PBI Group in the filing of (i) for
Federal Tax purposes, a consolidated federal income tax return, and (ii) for
Combined Income Tax purposes, a Combined Income Tax Return.
"PBI Group" shall mean, at any time, PBI and each of its direct and
indirect corporate subsidiaries other than those subsidiaries that are members
of Office Systems Group.
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"Post-Distribution Tax Period" means (i) any tax period beginning after the
Distribution Date and (ii) with respect to a tax period that begins on or before
and ends after the Distribution Date, the portion of the tax period that
commences on the day immediately after the Distribution Date.
"Pre-Distribution Tax Period" means (i) any tax period ending before or on
the Distribution Date and (ii) with respect to a period that begins before and
ends after the Distribution Date, the portion of the tax period ending on and
including the Distribution Date.
"Prime" shall mean, the rate announced from time to time as "prime" as
reported in the Wall Street Journal's Money Rates table as the prime rate with
respect to the applicable currency.
"Return" shall mean any tax return, statement, report or form (including
estimated tax returns and reports, extension requests and forms, and information
returns and reports) required to be filed with any taxing authority.
"Ruling Request" shall mean the request for rulings under Sections 355 and
368(a)(1)(D) of the Code filed by PBI with the Internal Revenue Service on
December 19, 2000, together with all supplemental materials subsequently filed
with the IRS in connection therewith.
"Separate Income Tax" shall mean, with respect to each state, local or
foreign taxing jurisdiction, any income, franchise or similar tax (together with
any related interest or penalty) payable to such state, local or foreign taxing
jurisdiction in which a member of Office Systems Group files a separate tax
return.
"Tax Asset" shall mean any net operating loss, net capital loss, investment
tax credit, foreign tax credit, deduction or any loss, credit or tax attribute
that could be carried forward or back to reduce taxes (including without
limitation deductions and credits related to alternative minimum taxes).
"Tax Benefit" shall mean an amount derived with respect to a Tax Asset that
is equal to the excess of (A) the amount of Federal Taxes, or Combined Income
Taxes, as the case may be, that would have been payable by the recipient of the
Tax Benefit without the use a Tax Asset (including, but not limited to, a
carryback, carryforward, or reattribution of the Tax Asset), over (B) the amount
of Federal Taxes or Combined Income Taxes, as the case may be, actually payable
by such recipient. In the case of a tax refund arising out the use of a Tax
Asset, the Tax Benefit shall be equal to the amount of the refund that was
actually received over the amount of the refund that would have been received in
the absence of such Tax Asset.
"Tax Packages" shall mean one or more packages of information that are (i)
reasonably necessary for the purpose of preparing tax Returns of PBI
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Consolidated Group with respect to any tax period in which the information is
relevant, and (ii) completed in all material respects in accordance with the
standards that PBI has established for its subsidiaries.
"Tax Proceeding" shall mean any tax audit, dispute or proceeding (whether
administrative or judicial).
(b) Any term used in this Agreement that is not defined in this Agreement
shall, to the extent the context requires, have the meaning assigned to it in
the Code or the applicable Treasury regulations promulgated thereunder (as
interpreted in administrative pronouncements and judicial decisions) or in
comparable provisions of applicable law.
2. Administrative and Compliance Matters.
(a) Sole Tax Sharing Agreement. Any and all existing tax sharing agreements
or arrangements, written or unwritten, between any member of PBI Group and any
member of Office Systems Group shall be terminated as of the date of this
Agreement. As of the date of this Agreement, neither the members of Office
Systems Group nor the members of PBI Group shall have any further rights or
liabilities under any such preexisting tax sharing agreements, and this
Agreement shall be the sole tax sharing agreement between the members of Office
Systems Group and the members of PBI Group.
(b) Designation of Agent. Office Systems and each member of Office Systems
Group hereby irrevocably authorizes and designates PBI as its agent,
coordinator, and administrator, for the purpose of taking any and all actions
(including the execution of waivers of applicable statutes of limitation)
necessary or incidental to the filing of any Return, any amended Return, or any
claim for refund (even where an item or Tax Asset giving rise to an amended
Return or refund claim arises in a Post-Distribution Tax Period), credit or
offset of tax or any other proceedings, and for the purpose of making payments
to, or collecting refunds from, any taxing authority, in each case relating only
to any Pre-Distribution Tax Period.
(c) Pre-Distribution Tax Period Returns.
(i) Preparation of Income Tax Returns. PBI will prepare and file,
with the assistance of Office Systems Group, all Returns of PBI Consolidated
Group and all Separate Income Tax Returns of any member of that group for all
Pre-Distribution Tax Periods. PBI shall have the right with respect to such
Returns to determine (A) the manner in which such returns, documents or
statements shall be prepared and filed, including, without limitation, the
manner in which any item of income, gain, loss, deduction or credit shall be
reported, (B) whether any extensions should be requested, and (C) the elections
that will be made by any member of PBI Group or Office Systems Group; provided,
however, that PBI will consult with Office Systems regarding the manner in which
items
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related to Office Systems Group will be reflected in such returns and will
undertake in good faith to prepare such Returns in a manner that PBI determines
may be substantively beneficial to the Office Systems Group for any Post-
Distribution Tax Period, but only to the extent that such manner of preparing
Returns has no adverse impact on PBI.
(ii) Audits and Refunds. With respect to all Returns of PBI
Consolidated Group and all Separate Income Tax Returns of any member of that
group for all Pre-Distribution Tax Periods, except as otherwise provided in
Section 8, PBI shall have the right to (A) contest, compromise or settle any
adjustment or deficiency proposed, asserted or assessed as a result of any audit
of any such return, (B) file, prosecute, compromise or settle any claim for
refund, and (C) determine whether any refunds to which any member of PBI Group
may be entitled shall be received by way of refund or credit against tax
liability.
(iii) Delivery of Tax Packages. No later than 60 days after the
Distribution Date, Office Systems shall prepare and deliver to PBI Tax Packages
that include information of Office Systems Group for the Pre-Distribution Tax
Period.
(d) Allocation. Immediately after the Distribution, PBI and the Office
Systems Group will close their books utilizing a "cut off" method and the
provisions of 1.1502-76(b)(1)(ii)(A), End of Day Rule, shall be applied to the
2001 Short Year.
(e) Non-Income Tax Returns and Post-Distribution Tax Period Income Tax
Returns of Office Systems Group. Office Systems shall be solely responsible for
the preparation and filing of (i) Income Tax Returns of Office Systems Group for
all Post-Distribution Tax Periods and (ii) the Returns of Office Systems Group
for Non-Income Taxes for any tax period.
(f) 2001 Short-Year State, Local and Foreign Returns. PBI and Office
Systems agree that Combined Income Tax Returns and Separate Income Tax Returns
filed for tax periods that begin prior to the Distribution Date will reflect a
short taxable year for Office Systems ending on the Distribution Date in any
state, local or foreign taxing jurisdiction in which such tax year is allowed by
administrative practice, whether or not required by law.
3. Tax Sharing.
(a) General. For each Taxable period during which income, profits, gains,
net worth, receipts, sales, loss or credit against tax of at least one member of
each of the PBI Group and Office Systems Groups are includible in a Return of
PBI Consolidated Group, (i) no later than 45 days after the Distribution Date
the Office Systems Group shall pay to the PBI Group an amount equal to the
Office Systems Tax Liability for such Taxable period, if any, and (ii) at the
time the PBI Group realizes any such benefit, the PBI Group shall pay to the
Office Systems
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Group the Tax Benefit received by PBI Consolidated Group from the use of any net
operating loss of Office Systems Group arising in such period.
(b) True-Up When Return Filed. At the time PBI files PBI Consolidated
Group's consolidated Federal Tax Returns for the calendar year ended December
31, 2001, PBI shall deliver to Office Systems a copy of the portion of such
returns relating to Office Systems together with a statement setting forth the
difference between (A) Office Systems 2001 Federal Tax Liability and (B) the
aggregate amount of payments with respect to the Office Systems 2001 Federal Tax
Liability made by Office Systems to PBI prior to that time. At the time PBI
files any Combined Income Tax Return and any Separate Income Tax Return prepared
by PBI in accordance with Section 2(c) that include any member of Office Systems
Group, PBI shall deliver a copy of such Return to Office Systems, together with
a statement setting forth the difference between (C) the Office Systems Tax
Liability for such Return and (D) the aggregate amount of payments with respect
to the Office Systems Tax Liability for such Return made by Office Systems to
PBI prior to that time. Any amount shown as payable on any statement described
in this Section 3(b) shall be paid pursuant to Section 9.
(c) Carrybacks From Post-Distribution Years.
(i) Office Systems agrees not to carry back any Tax Asset of Office
Systems Group from a Post-Distribution Tax Period without the advance written
consent of PBI, which shall not be unreasonably withheld. If PBI consents to
such carryback, PBI agrees to pay to Office Systems the Tax Benefit received by
PBI Consolidated Group from the use in any Pre-Distribution Tax Period of a
carryback of any Tax Asset of Office Systems Group from a Post-Distribution Tax
Period.
(ii) If, subsequent to the payment by PBI Group to Office Systems
Group of any amount, there is (A) a Final Determination that results in a
disallowance or a reduction of the Tax Asset so carried back or (B) a reduction
in the amount of the benefit realized by PBI Consolidated Group from such Tax
Asset as a result of a Final Determination or the use by PBI Consolidated Group
of a Tax Asset of PBI Group, Office Systems Group shall repay to PBI, within 30
days of such event described in (A) or (B) (an "Event"), any amount which would
not have been payable to Office Systems Group pursuant to the subparagraph
3(c)(i) had the amount of the benefit been determined in light of such Event.
In addition, Office Systems Group shall hold each member of PBI Group harmless
from any penalty or interest payable by any member of PBI Group as a result of
any such Event. Any such amount shall be paid by Office Systems Group within 30
days of the payment by PBI Group of any such interest or penalty. Nothing in
this Section 3(c) shall require PBI to file a claim for refund of Federal Taxes
or Combined Income Taxes that PBI, in its sole discretion, has determined is not
more likely than not to succeed. Provisions of this subparagraph 3(c)(ii) shall
be carried out consistently with provisions of Sections 7, 9 and 11.
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(d) Audit Payments.
(i) Responsibility for Payment. Except as provided in paragraph
(d)(ii) below or in Section 8, PBI shall be responsible for any payment due to
any taxing authority as a result of an audit adjustment to any Income Tax Return
which relates solely to a Pre-Distribution Tax Period. Office Systems shall be
responsible for any payment due to any taxing authority as a result of an
adjustment to any Return of Office Systems Group which relates solely to a Post-
Distribution Tax Period. In the case of any adjustment not covered in the
preceding sentence, PBI shall determine the amount to be paid by each party in a
manner consistent with the principles of this Agreement and with past practice.
(ii) Timing Differences. To the extent that any audit adjustment of
an Income Tax Return relating to a Pre-Distribution Tax Period is attributable
to timing differences attributable to Office Systems, PBI shall pay to Office
Systems, or Office Systems shall pay to PBI, as appropriate, an amount
reflecting the timing differences. In the case of Federal Tax Return, this
amount shall be equal to the actual amount of the adjustment to PBI's tax
liability which is attributable to the timing differences as determined by PBI
with the consent of Office Systems, which consent may not be unreasonably
withheld. In the case of Combined Income Tax Return or Separate Income Tax
Return, the amount shall be equal to the difference between the tax actually due
on the adjusted Return and the amount that would have been due on the adjusted
Return had Office Systems not been included as a member of PBI Consolidated
Group.
4. Certain Representations and Covenants.
(a) (i) Office Systems Representations. Office Systems and each member of
Office Systems Group represent as of the date hereof, and covenant that on the
Distribution Date, there is no plan or intention (A) to liquidate Office Systems
or to merge or consolidate Office Systems, or any member of Office Systems Group
with any other person subsequent to the Distribution, (B) to sell or otherwise
dispose of any asset of Office Systems or any member of Office Systems Group
subsequent to the Distribution, except in the ordinary course of business, (C)
to take any action inconsistent with the information and representations
furnished to the Internal Revenue Service in connection with the Ruling Request
or (D) to enter into any negotiations, agreements, or arrangements with respect
to transactions or events (including stock issuances, pursuant to the exercise
of options or otherwise, option grants, capital contributions, or acquisitions,
but not including the Distribution) that may cause the Distribution to be
treated as part of a plan pursuant to which one or more persons acquire directly
or indirectly Office Systems stock representing a "50-percent or greater
interest" within the meaning of Section 355(d)(4) of the Code.
(ii) PBI Representations. PBI represents as of the date hereof, and
covenants that on the Distribution Date, there is no plan or intention to take
any
9
action inconsistent with the information and representations furnished to
the Internal Revenue Service in connection with the Ruling Request.
(iii) Office Systems and PBI Representations. Each of Office
Systems, PBI and the members of Office Systems Group, respectively, represent as
of the date hereof, and covenant that on the Distribution Date, neither Office
Systems, PBI nor the members of Office Systems Group, respectively (as
applicable), is aware of any present plan or intention by the current
shareholders of PBI to sell, exchange, transfer by gift, or otherwise dispose of
any of their stock in, or securities of, PBI or Office Systems subsequent to the
Distribution, other than pursuant to open market transactions.
(b) Office Systems Covenants. Office Systems covenants to PBI that,
except as provided in paragraph (c) below, during the two-year period following
the Distribution Date:
(i) neither Office Systems nor any member of Office Systems Group will
liquidate, merge or consolidate with any other person;
(ii) Office Systems will not sell, exchange, distribute or otherwise
dispose of its assets or those of any member of Office Systems Group, except in
the ordinary course of business;
(iii) Office Systems will continue the active conduct of the historic
business that was conducted by Office Systems throughout the five year period
prior to the Distribution;
(iv) Office Systems will not, nor will it permit any member of Office
Systems Group, to take any action inconsistent with the information and
representations furnished to the Internal Revenue Service in connection with the
Ruling Request;
(v) Office Systems will not repurchase stock of Office Systems in a
manner contrary to the requirements of Revenue Procedure 96-30 or in a manner
contrary to the representations made in connection with the Ruling Request and
(vi) Office Systems will not enter into any transaction or make any
change in equity structure (including stock issuances, pursuant to the exercise
of options, option grants or otherwise, capital contributions, or acquisitions,
but not including the Distribution) that may cause the Distribution to be
treated as part of a plan pursuant to which one or more persons acquire directly
or indirectly Office Systems stock representing a "50-percent or greater
interest" within the meaning of Section 355(d)(4) of the Code.
Further, Office Systems covenants to PBI that:
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(vii) it will not, nor will it permit any member of Office Systems
Group, to make or change any tax accounting method, change its taxable year,
amend any tax Return or take any tax position on any Return, take any other
action, omit to take any action or enter into any transaction that results in
any increased tax liability or reduction of any Tax Asset of PBI Consolidated
Group or any member thereof in respect of any Pre-Distribution Tax Period;
(viii) it will file federal consolidated returns, to the extent
applicable, with its subsidiaries for the tax period that begins immediately
after the Distribution Date, and
(ix) it will execute all necessary forms, including powers of
attorney, requested by PBI in connection with exercise of PBI's rights and
responsibilities under this Agreement, including those described in Section
2(b).
(c) Exceptions. Notwithstanding the foregoing, Office Systems and the
members of Office Systems Group may take actions inconsistent with the covenants
contained in Section 4(b)(i) through (vi) above, if:
(i) Office Systems notifies PBI of its proposal to take such action
and Office Systems and PBI obtain a ruling from the IRS to the effect that such
actions will not result in the Distribution being taxable to PBI or its
shareholders, provided that Office Systems agrees in writing to bear any
expenses associated with obtaining such a ruling and, provided further, that
Office Systems shall not be relieved of any liability under Section 5 of this
Agreement by reason of seeking or having obtained such a ruling; or
(ii) Office Systems notifies PBI of its proposal to take such action
and obtains an opinion of counsel recognized as an expert in federal income tax
matters and acceptable to PBI to the same effect as in subparagraph 4(c)(i),
provided that such opinion is acceptable to PBI in its sole discretion.
(d) Deductions and Certain Taxes Related to Options.
PBI shall file Returns claiming (i) the tax deductions attributable to the
exercise of options to purchase stock of PBI or the vesting of PBI restricted
stock that are held by employees or former employees of Office Systems Group or
(ii) any other similar stock-based compensation-related tax deductions. The
Returns of PBI Group and Office Systems Group shall reflect the entitlement of
PBI Group to such deductions. To the extent such deductions are disallowed
because a taxing authority determines that Office Systems Group should have
claimed such deductions, as consideration for PBI's issuance of shares of its
stock as a result of the exercise described in clause (i) of the preceding
sentence, Office Systems Group shall in good faith and to the extent permitted
by law, file all applicable returns or claims for refund claiming such
deductions and pay to PBI Group an amount equal to the Tax Benefit if any,
actually received by Office Systems with respect to the applicable returns or
claims for refund.
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Notwithstanding the foregoing, Office Systems Group shall not be required to pay
to PBI Group any amount with respect to deductions attributable to a year for
which, at the time PBI notifies Office Systems of its claim pursuant to this
Section 4(d), the applicable statute of limitations has run or which is
otherwise closed. Upon the exercise of any option or the vesting of any
restricted stock described in clause (i), or the occurrence of any other event
that would result in a compensation-related tax deduction, as the case may be,
PBI shall prepare and file all applicable Returns and pay the applicable tax
liability under the Federal Insurance Contributions Act, the Federal
Unemployment Tax Act or any state employment tax law in connection with such
event.
5. Indemnities.
(a) Office Systems Indemnity. Office Systems and each member of Office
Systems Group will jointly and severally indemnify PBI and the members of PBI
Group against and hold them harmless from:
(i) any liability or damage resulting from a breach by Office Systems
or any member of Office Systems Group of any representation or covenant made by
Office Systems herein,
(ii) any tax liability resulting from the Distribution and
attributable to any action of Office Systems or any member of Office Systems
Group, without regard to whether PBI or any agent or officer of PBI has
consented to such action, and
(iii) all liabilities, costs, expenses (including, without
limitation, reasonable expenses of investigation and attorneys' fees and
expenses), losses, damages, assessments, settlements or judgments arising out of
or incident to the imposition, assessment or assertion of any tax liability or
damage described in (i) or (ii) of this Section 5(a), including those incurred
in the contest in good faith in appropriate proceedings relating to the
imposition, assessment or assertion of any such tax, liability or damage.
(b) PBI Indemnity. PBI will indemnify Office Systems and the members
of Office Systems Group against and hold them harmless from:
(i) any tax liability of PBI Group and any tax liability resulting
from the Distribution, other than any such liabilities described in Section
5(a),
(ii) any liability or damage resulting from a breach by PBI or any
member of PBI Group of any representation or covenant made by PBI herein, and
(iii) all liabilities, costs, expenses (including, without
limitation, reasonable expenses of investigation and attorneys' fees and
expenses), losses, damages, assessments, settlements or judgments arising out of
or incident to the imposition, assessment or assertion of any tax liability or
damage described in
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paragraphs (i) and (ii) of this Section 5(b), including those incurred in the
contest in good faith in appropriate proceedings relating to the imposition,
assessment or assertion of any such tax, liability or damage.
(d) Tax Benefits. If an indemnification obligation of any member of PBI
Group or any member of Office Systems Group, as the case may be, under this
Section 5 with respect to PBI Consolidated Group arises in respect of an
adjustment that makes allowable to a member of Office Systems Group or a member
of PBI Group, respectively, any Tax Benefit that would not, but for such
adjustment, be allowable, then any payment by any member of PBI Group or any
member of Office Systems Group, respectively, pursuant to this Section 5 shall
be an amount equal to (A) the amount otherwise due but for this subsection (d),
minus (B) the tax savings actually realized as a result of such Tax Benefit.
6. Subsidiaries.
PBI agrees and acknowledges that PBI shall be responsible for the
performance by each member of PBI Group of the obligations hereunder applicable
to such member. Office Systems agrees and acknowledges that Office Systems
shall be responsible for the performance by each member of Office Systems Group
of the obligations hereunder applicable to such member.
7. Communication and Cooperation.
(a) Consult and Cooperate. Office Systems and PBI shall consult and
cooperate (and shall cause each member of Office Systems Group or PBI Group,
respectively, to cooperate) fully at such time and to such extent as are
reasonably requested by the other party in connection with all matters subject
to this Agreement. Such cooperation shall include, without limitation:
(i) the retention and provision on reasonable request of any and all
information including all books, records, documentation or other information
pertaining to tax matters (including Income Taxes and Non-Income Taxes) relating
to PBI Group and Office Systems Group, any necessary explanations of
information, and access to personnel, in each case until two years after the
expiration of the applicable statute of limitation (giving effect to any
extension, waiver, or mitigation thereof);
(ii) the execution of any document that may be necessary or helpful
in connection with any required Return or in connection with any audit,
proceeding, suit or action and
(iii) the use of the parties' best efforts to obtain any
documentation from a governmental authority or a third party that may be
necessary or helpful in connection with the foregoing.
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(b) Provide Information. PBI and Office Systems shall keep each other
fully informed with respect to any material development relating to the matters
subject to this Agreement.
(c) Tax Attribute Matters. PBI and Office Systems shall advise each other
with respect to any proposed tax adjustments relating to a Pre-Distribution Tax
Period, which are the subject of an audit or investigation, or are the subject
of any proceeding or litigation, and which may affect any tax liability or any
tax attribute of PBI, Office Systems, PBI Group, Office Systems Group or any
member of Office Systems Group or PBI Group (including, but not limited to,
basis in an asset or the amount of earnings and profits). Except as otherwise
provided herein, PBI shall in good faith determine the apportionment of tax
attributes between PBI Group and Office Systems Group in accordance with
applicable laws.
8. Audits and Contest.
(a) PBI Control. Notwithstanding anything in this Agreement to the
contrary, except to the extent provided in paragraphs (b) and (c) below, PBI
shall have the right to control all matters relating to any tax Return or any
Tax Proceeding with respect to any tax matters of PBI Consolidated Group or any
member of PBI Consolidated Group, other than Non-Income Tax Returns relating to
the Office Systems business and any Tax Proceedings related to them. PBI shall
have absolute discretion with respect to any decisions to be made, or the nature
of any action to be taken, with respect to any Income Tax matter described in
the preceding sentence provided, however, that PBI shall keep Office Systems
informed of all material developments and events relating to such matters to the
extent they affect the Office Systems Tax Liability or may give rise to a claim
for indemnity by PBI against Office Systems under Section 5(a) of this
Agreement; and at its own cost and expense, Office Systems shall have the right
to participate in (but not to control) the defense of any such tax claim. In
cases where an audit adjustment or refund claim related to a Pre-Distribution
Tax Period is reasonably likely to have the effect of increasing the tax
liability of Office Systems in a Post Distribution Tax Period, PBI shall consult
with Office Systems and to the extent practicable, avoid taking any action that
is reasonably likely to have a material adverse effect on Tax Returns, Tax
Assets or Tax liabilities of Office Systems Group for any Post-Distribution Tax
Period.
(b) Office Systems Assumption of Control; Non-Section 355 Matters. If
PBI determines that the resolution of any matter relating to a Tax Return or Tax
Proceeding (other than a Tax Proceeding relating to the qualification of the
Distribution under Section 355 of the Internal Revenue Code) is reasonably
likely to have an adverse effect on Office Systems Group with respect to any
Post-Distribution Tax Period, PBI shall permit Office Systems Group to elect to
assume control over disposition of such matter at Office Systems' sole cost and
expense provided, however, that if Office Systems so elects, it will (i) be
responsible for the payment of any liability arising from the disposition of
such matter notwithstanding any other provision of this Agreement to the
contrary and
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(ii) indemnify PBI Group for any increase in a liability and any reduction of a
Tax Asset of PBI Group arising from such matter.
(c) Office Systems Assumption of Control; Section 355 Matters. In the
event of a Tax Proceeding relating to the qualification of the Distribution
under Section 355 of the Internal Revenue Code, PBI shall have the right to
control the defense of the matter in all proceedings before the Internal Revenue
Service, provided that PBI shall keep Office Systems fully informed of all
material developments and shall permit Office Systems a reasonable opportunity
to participate in the defense of the matter. If the issues relating to the
qualification of the Distribution under Section 355 of the Internal Revenue Code
(x) do not involve Section 355(e) of the Internal Revenue Code, (y) are not
favorably resolved in proceedings before the Internal Revenue Service and (z)
PBI has determined that Office Systems would be required to indemnify PBI as a
result of the disqualification of the Distribution, PBI shall permit Office
Systems Group to elect to assume control over final disposition of such matter
pursuant to judicial proceedings at Office Systems' sole cost and expense
provided, however, that if Office Systems so elects, it will (i) be responsible
for the payment of any liability arising from the disposition of such matter
notwithstanding any other provision of this Agreement to the contrary and (ii)
indemnify PBI Group for any increase in a liability and any reduction of a Tax
Asset of PBI Group arising from such matter.
(d) Office Systems Control. Office Systems shall have full control over
all matters relating to any Tax Proceeding with respect to Returns of Office
Systems Group relating to any Post-Distribution Tax Period.
9. Payments.
(a) Timing, After-tax Amounts. All payments to be made hereunder shall be
made in immediately available funds. Except as otherwise provided, all payments
required to be made pursuant to this Agreement will be due 30 days after the
receipt of notice of such payment or, where no notice is required, 30 days after
the fixing of liability or the resolution of a dispute. Payments shall be
deemed made when received. Any payment that is not made when due shall bear
interest at a rate equal to Prime for each day until paid. If, pursuant to a
Final Determination, any amount paid by PBI or the members of PBI Group, or
Office Systems or the members of Office Systems Group, as the case may be,
pursuant to this Agreement results in any increased tax liability or reduction
of any Tax Asset of Office Systems or any member of Office Systems Group, or PBI
or any member of PBI Group, respectively, then PBI or Office Systems, as
appropriate, shall indemnify the other party and hold it harmless from any
interest or penalty attributable to such increased tax liability or the
reduction of such Tax Asset and shall pay to the other party, in addition to
amounts otherwise owed, the After-Tax Amount.
(b) Netting of Payments. If, on the day payment is due under this
Agreement, each of Office Systems and PBI (each, a "Party") owes an amount to
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the other Party pursuant to this Agreement and any other agreement between the
Parties, including, without limitation, the Distribution Agreement and any
Ancillary Agreement, as defined in the Distribution Agreement, the Parties shall
satisfy their respective obligations to each other by netting the aggregate
amounts due to one Party against the aggregate amounts due to the other Party,
with the Party, if any, owning the greater aggregate amount paying the other
Party the difference between the amounts owed. Such net payment shall be made
pursuant to the provision of Section 9(a).
10. Injunction.
The parties hereto agree that the payment of monetary compensation would
not be an adequate remedy to a breach of the obligations contained in Section
4(b) hereof, and Office Systems consents to the issuance and entry of an
injunction to prevent a breach of those obligations; provided, however, that the
foregoing shall be without prejudice to and shall not constitute waiver of any
other remedy either party may be entitled to at law or at equity hereunder.
11. U.K. Tax Separation Agreement.
(a) Office Systems UK Returns. Notwithstanding anything in this Agreement
to the contrary, Office Systems UK shall be solely responsible for (i) preparing
and filing of all Returns for any taxes payable by it to any tax authorities in
the United Kingdom for all Tax Periods, (ii) paying any taxes shown on such
Returns, (iii) contesting, compromising or settling adjustment or deficiency
proposed, asserted or assessed as a result of any audit of any such Return and
(iv) filing, prosecuting, compromising or settling any claim for refund with
respect to taxes shown on such Returns.
(b) Any matters related to taxes other than those described in Section
11(a) above shall be resolved in accordance with the provisions of the Agreement
for the Sale and Purchase of the Office Systems Division of Pitney Xxxxx Limited
between Pitney Xxxxx Limited and Office Systems UK.
12. Notices.
Any notice, demand, claim, or other communication under this Agreement
shall be in writing and shall be deemed to have been given upon the delivery or
mailing thereof, as the case may be, if delivered personally or sent by
certified mail, return receipt requested, postage prepaid, to the parties at the
following addresses (or at such other address as a party may specify by notice
to the other):
If to PBI:
Pitney Xxxxx Inc.
Xxx Xxxxxxxx Xxxx
Xxxxxxxx, XX 00000-0000
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Attn: Xxxxx X. Xxxxxx
Vice President-Finance
with copies to:
Executive Director, Global Tax Planning & General Tax Counsel and
Director of Tax Compliance and Audits
If to Office Systems:
Pitney Xxxxx Office Systems, Inc.
000 Xxxxxxx Xxxxx
Xxxxxxxx, XX 00000
Attn: Xxxxxx Xxxxxxxxxx
Chief Financial Officer
with copies to:
General Counsel
and Vice President-Taxes
13. Costs and Expenses.
(a) Reimbursement for Certain Services. PBI shall provide services in
connection with this Agreement, including determination of Office Systems Tax
Liability as described in Sections 2 and 3 and other services described in
Services Agreement between Office Systems and PBI (the "Transition Services
Agreement"). Payments for these services shall be made consistent with the
invoice and payment procedures provided for in the Transition Services
Agreement.
(b) Others. Except as expressly set forth in this Agreement, each party
shall bear its own costs and expenses incurred pursuant to this Agreement. For
purposes of this Agreement, "out-of-pocket" expenses shall include reasonable
attorneys' fees, accountant fees and other related professional fees and
disbursements.
14. Effectiveness; Termination and Survival.
This Agreement shall become effective upon the consummation of the
Distribution. All rights and obligations arising hereunder with respect to a
Pre-Distribution Tax Period shall survive until they are fully effectuated or
performed. Notwithstanding anything in this Agreement to the contrary, this
Agreement shall remain in effect and its provisions shall survive for the full
period of all applicable statutes of limitation (giving effect to any extension,
waiver or mitigation thereof).
15. Headings.
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The headings contained in this Agreement are inserted for convenience only
and shall not constitute a part hereof or in any way affect the meaning or
interpretation of this Agreement.
16. Entire Agreement; Amendments and Waivers; Severability.
(a) Entire Agreement. This Agreement contains the entire understanding of
the parties hereto with respect to the subject matter contained herein. No
alteration, amendment, modification, or waiver of any of the terms of this
Agreement shall be valid unless made by an instrument signed by an authorized
officer of each of PBI and Office Systems, or in the case of a waiver, by the
party against whom the waiver is to be effective.
(b) Amendments and Waivers. No failure or delay by any party in
exercising any right, power or privilege hereunder shall operate as a waiver
thereof nor shall any single or partial exercise thereof preclude any other or
further exercise thereof, or the exercise of any right, power or privilege.
This Agreement shall not be waived, amended or otherwise modified except as in
writing, duly executed by all of the parties hereto.
(c) Severability. If any provision of this Agreement or the application
of any such provision to any party or circumstances shall be determined by any
court of competent jurisdiction to be invalid, illegal or unenforceable to any
extent, the remainder of this Agreement or such provision or the application of
such provision to such party or circumstances, other than those determined to be
so invalid, illegal or unenforceable, shall remain in full force and effect to
the fullest extent permitted by law and shall not be affected by such
determination, unless such a construction would be unreasonable.
17. Governing Law and Interpretation.
This Agreement has been made in, and shall be construed and enforced in
accordance with the laws of, the State of New York without giving effect to
laws and principles relating to conflicts of law.
18. Dispute Resolution.
The parties shall endeavor in good faith promptly to resolve any
disagreement or dispute relating to this Agreement. If the parties are unable
to resolve any disagreement or dispute relating to the matters referred to in
paragraph (d)(ii) of Section 3 or in paragraphs (a), (b) or (c) of Section 4, or
the related indemnities, of this Agreement within 20 days, such disagreement or
dispute shall be resolved by PBI acting in good faith and so as to avoid a
windfall to either party. Any such resolution shall be binding on the parties
to this Agreement without further recourse.
19. Counterparts.
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This Agreement may be executed in any number of counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and
the same Agreement.
20. Assignments; Third Party Beneficiaries.
Except as provided below, this Agreement shall be binding upon and shall
inure only to the benefit of the parties hereto and their respective successors
and assigns, by merger, acquisition of assets or otherwise (including but not
limited to any successor of a party hereto succeeding to the tax attributes of
such party under applicable law). This Agreement is not intended to benefit any
person other than the parties hereto and such successors and assigns, and no
other person shall be a third party beneficiary hereof.
21. Further Assurances.
PBI and Office Systems shall execute, acknowledge and deliver, or cause to
be executed, acknowledged and delivered, such instruments and take such other
action as may be necessary or advisable to carry out their obligations under
this Agreement and under any exhibit, document or other instrument delivered
pursuant hereto.
22. Authorization.
Each of the parties hereto hereby represents and warrants that it has the
power and authority to execute, deliver and perform this Agreement, that this
Agreement has been duly authorized by all necessary corporate action on the part
of such party, that this Agreement constitutes a legal, valid and binding
obligation of each such party and that the execution, delivery and performance
of this Agreement by such party does not contravene or conflict with any
provision or law or of its charter or bylaws or any agreement, instrument or
order binding on such party.
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IN WITNESS WHEREOF, the parties have executed and delivered this Agreement
as of the day and year first written above.
PBI on its own behalf and on behalf of each member of
PBI Group.
By:__________________________
Name: Xxxxx X. Xxxxxx
Title: Vice President-Finance
Office Systems on its own behalf and on
behalf of each member of Office Systems
Group.
By:__________________________
Name: Xxxxxx X. Xxxxxxxxxx
Title: Chief Financial Officer
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