Trevor K. Hall
Xxxxxx X. Xxxx
0000 X Xxxxxxx Xxxx
Xxx Xxxxx, XX 00000
(702) 629-1886
January 1, 2020
Xxxxxxxx Xxxxxxxx, President
Grow Capital, Inc.
Re: Fee Agreement
Gentlemen,
Set forth below are the terms and conditions regarding compensation for services to be provided during calendar year 2020, and the fee arrangement for services to be provided by my firm to Grow Capital, Inc., its subsidiaries and affiliates (collectively "GRWC") for periods after December 31, 2020, along with our agreement regarding payment of fees for those services. The effective date of this agreement is and shall be January 1, 2020.
COMPENSATION FOR PAST SERVICES
It is acknowledged, both by GRWC and by Xxxxxx X. Xxxx, that there are no amounts that GRWC currently owes Xxxxxx X. Xxxx for any period prior to January 1, 2020 and that in consideration of this agreement and for other good and valuable consideration, Xxxxxx X. Xxxx hereby waives any claim or cause of action, whether in equity or at law, he has or may have against GRWC for fees for services provided prior to January 1, 2020.
BASIC FEE ARRANGEMENT
For the twelve months beginning January 1, 2020, GRWC hereby agrees to pay Xxxxxx X. Xxxx (“Hall”) a fixed fee of One Million Two Hundred Thousand (1,200,000) shares of Grow Capital, Inc. restricted "144" common stock for his providing chief financial officer services. The shares are to be issued at a rate of Three Hundred Thousand (300,000) shares per quarter. The first installment, covering the period January 1 to March 31, 2020, will be issued within 10 days of executing this agreement and vest immediately upon issuance. The remaining three tranches of Three Hundred Thousand (300,000) shares per quarter, covering the periods ending June 30, September 30, and December 31, 2020, will be issued within 10 days of the beginning of each of those quarters (i.e. April 1, July 1, October 1) and vest immediately upon issuance. Such shares of stock will be issued to Xxxxxx X. Xxxx, or, upon request, his designee. It is also understood and agreed that Xx. Xxxx is providing and intends to continue to provide services to other clients of his firm or to otherwise be individually employed by another entity or entities and that Xx. Xxxx shall devote only so much time and effort as is reasonably necessary to meet the needs of GRWC within his other time constraints.
The amount of compensation recorded as W-2 wages each quarter will be increased by 15%, specifically so that 15% can be deposited as Federal Income Tax withholding on the related wages for that quarter. It is the intention of the GRWC that the personal income tax burden of this stock compensation, where there is zero actual cash distributed to Hall, is paid in on his behalf by GRWC. For the sake of simplicity both GRWC and Hall agree that 15% is a fair
estimate of that personal income tax burden and no further tax related calculations or adjustments will be made to this agreement.
Because the services to be provided is in the nature of a fee retainer arrangement, it is understood and agreed that no detailed billing statements with respect to the fixed monthly fee are required nor will they be provided and Xx. Xxxx shall have no obligation and shall not be required to account for his time. Xx. Xxxx will not provide GRWC an invoice for his fixed fee.
The above stated fees do not include expenses and GRWC agrees to timely pay any authorized expenses separately billed to GRWC. Charges for expenses may and shall include, but not be limited to, expenditures for office expenses, travel, business meals, mileage, and other expenses incurred by me in the proper performance of consulting and chief financial officer services on behalf of GRWC.
Because of the potential for service to be performed by Hall & Associates, CPAs, LTD separately that will be detailed and invoiced. It is specifically noted here the items or services, that Hall will perform, but are not limited to, that will be included in the Basic Fee Arrangement:
1. Attendance at all corporate meetings
2. Assistance with the preparation of an adequate system of controls
a. It is understood that this system will require outside expertise and Hall will work in conjunction with others to accomplish this requirement
3. Assist in the preparation, review, and ultimately sign off as Chief Financial Officer on the quarterly and annual financial reports and Form 10K, in a timely manner, to meet required filing deadlines.
4. Periodically review the financial statements for testing to see in line with projected budgets, to assess any unusual abnormalities, and proactively correct and adjust them before reporting periods.
5. Any and all time used in education or research of GAAP or tax related positions for the benefit of GRWC
6. All conference, meeting, emails, or otherwise communication in regards to GRWC with auditors, outside accountant, internal management and team.
All above items will not be billed out in any invoices from Hall & Associates CPAs, LTD.
Specifically, no time for services performed by Hall in regards to GRWC will be invoiced for any reason. Only work by other associates to be considered on separate engagements will be billed. Including if Hall assists in those projects, although the internal plan is that is not to be the case.
For the avoidance of doubt, all services noted above will be performed in the capacity of a recordkeeper and CPA for the Company. GRWC shall engage a separate firm that has no relationship to Hall and/or Hall & Associates, CPAs, LTD to perform any audit function or other accounting service that requires independence under any applicable law, accounting standard, listing standard or other applicable authority.
Also to be noted, there is an intention for Hall to carry his position as an interim CFO until a permanent CFO can be engaged. If that happens during the year period of this agreement, it is possible that the signatory or other obligation above will be assumed by the replacement individual. Hall will stay engaged as assisting and consulting on the above related items for the entire year, regardless of the timing of this potential transition during 2020 or if his title changes.
AVAILABILITY TO PROVIDE SERVICES; TERM
With regard to any matter that GRWC may wish to refer to Xx. Xxxx that is within the capability and expertise of Xx. Xxxx to perform, Xx. Xxxx will make himself reasonably available on a priority/first call basis to respond to the needs of GRWC or to perform the tasks requested in regard to providing subcontract consulting and chief financial officer services, subject to the time limitations set forth above.
The firm will perform subcontract consulting and chief financial officer services typical for GRWC as a public company traded on the Over the Counter (OTC markets), and, in the case of specific matters identified by GRWC, only when reasonably requested to do so either by you or by other agents of GRWC acting under your direction. The scope of my responsibility for each
such matter will be specified by you; if no such specification is made, I will perform such services as I believe appropriate for the particular matter, in the circumstances of the request. I will not be responsible for any specific business consulting matters relating to GRWC unless they are covered by such a request.
If any of the above terms do not meet with your approval, please let me know immediately, and I will review them with you. If you agree with the foregoing, please sign the duplicate original of this letter and return it to me at your earliest convenience.
The term of this agreement shall be and is 12 months from the effective date of January 1, 2020, and may be terminated during such initial term for any cause by GRWC with thirty (30) days’ official notice.
Sincerely,
By: /s/Xxxxxx X. Xxxx
Xxxxxx X. Xxxx
Acknowledged and Agreed:
Grow Capital, Inc.
By:/s/Xxxxxxxx Xxxxxxxx
Xxxxxxxx Xxxxxxxx, President
Date signed: 2/12/2020
