Exhibit 10.2
[Logo]
OFFICE SERVICE AGREEMENT
This Agreement is made July 7, 2000, by and between VANTAS Long Island, LLC
("Center") having offices known and numbered as Suite #207 (the "Facility") in
the building located at 000 Xxxxxxxxxxx Xxxx, Xxxxx 000, Xxxxxxxx, XX 00000 (the
"Building") and XxxXxxXxxxxx.Xxx ("Client") a(n) (corporation, partnership,
individual) with an address of 000 Xxxxxxxxxxx Xx., Xxxxx 000, Xxxxxxxx, XX
00000 for a term of 12 months, commencing on October 15, 2000 (the "Commencement
Date") and ending on October 14, 2001 (the "Initial Term") unless renewed in
accordance with Paragraph 3.
In consideration of the foregoing, the parties for themselves, their
heirs, legal representatives, successors and assigns, agree as follows:
1. Center's Obligations.
---------------------
a. Subject to the terms and conditions of this Agreement, Center hereby
agrees to provide Client for the Term (as defined below in Paragraph 3): (a) the
exclusive use of Furnished Private Office(s) number(s) 144 located in the
Facility (the "Premises"); and (b) non-exclusive use of the following services:
o Furnished, Decorated Reception Room with Professional
Receptionist
o Personalized Telephone Answering During Office Hours
o 24 hour Voicemail
o 16 hours of Conference Room per month subject to prior scheduling
and use by other Clients
o Corporate Identity on Lobby Directory where Available
o Receipt of Mail and Packages
o Coffee Service
o Utilities and Maintenance
o HVAC During Normal Business Hours
o Janitorial Services
o 8 hours per month courtesy use of other VANTAS affiliated facilities.
Locations subject to current affiliation and availability.
b. If, for any reason, Center cannot deliver possession of the Premises
to Client on the Commencement Date, this Agreement will remain in full force and
effect; however, there will be an abatement of the Monthly Office Charge for the
period between the Commencement Date and the date that the Premises are
delivered to Client.
2. Use.
----
The Premises will be used by Client solely for GENERAL OFFICE USE and
such other normally incident uses and for no other purpose, in strict
accordance with the Operation Standards, which are annexed hereto as
Schedule A. Client will not offer at the Premises any services which
Center provides to its Clients, including, but not limited to those
services described in Paragraph 1. Client will not make nor permit to
be made any use of the Premises, Facility or Building which would
violate any of the terms of this Agreement or which, directly or
indirectly, is forbidden by law, rule or regulation, which may be
dangerous to life, limb or property or which could in any way impair,
interfere or tend to impair or interfere with the high quality
character, reputation or appearance of the Building or the Facility or
with any services performed by Center for Client or for others. The
foregoing provisions will also apply to Client's Users (as defined in
Paragraph 9).
3. Renewal.
--------
Upon expiration of the Initial Term and on any subsequent renewal term
(each, a "Renewal Term" and together with the Initial Term, the "Term") of this
Agreement, the Agreement automatically will be extended for the same period of
time as the Initial Term and upon the same terms and conditions as herein
contained except for the amount of the Monthly Office Charge (as defined in
Paragraph 4) then in effect, which will each be increased by seven percent (7%),
unless either party notifies the other in writing within the period hereinafter
specified that the Agreement will not be extended. If Client has less than three
offices, such notice will be given at least sixty (60) days prior to the
expiration of the Initial Term or the Renewal Term, as the case may be. If
Client has three or more offices, such notice will be given at least ninety (90)
days prior to the expiration of the Initial Term or the Renewal Term, as the
case may be.
4. Monthly Office Charge.
----------------------
a. For and during the Term of this Agreement, Client will pay to Center,
on or before the first day of each month after the Commencement Date, the sum of
$1,926.00 as Monthly Office Charge (subject to increase in accordance with
Paragraph 3 above) for the Premises. If any payment of Monthly Office Charge or
other charge due under this Agreement is not received within five (5) calendar
days after its due date, the Client will also pay, in addition to Monthly Office
Charge, a late payment charge which will be an amount equal to ten percent (10%)
of any amount owed to Center or fifty dollars ($50.00) whichever is greater. The
financial terms of this Agreement are strictly confidential and Client agrees
not to knowingly or willfully divulge this information to any other Client or
potential Client of Center.
b. The Monthly Office Charge payable during the Term of this Agreement
is subject to increase following notification of any increase in the rent,
operating expenses or taxes which the Center might receive under the Main Lease
(as defined in Paragraph 20), including any increase in respect of past periods
under the Term. Center will promptly notify Client in writing of any such
increase, and will xxxx Client for its pro rata share thereof.
c. The Monthly Office Charge is based on the value of the use of the
Premises and services to be used by 4 person(s) only. If more than said number
of person(s) regularly use the Premises or
1 _____ Initials _____ Initials
services, the Monthly Office Charge will be increased in an amount equal to
$0.00 for each such additional person.
d If a Client check is returned for any reason, Client will pay an
additional charge of One Hundred Dollars ($100.00) per returned check and, for
the purpose of considering default and/or late charges, it will be as if the
payment represented by the returned check had never been made.
5. Refundable Retainer.
--------------------
a. Client will deposit with Center $1,800.00 (already on file), in good
or certified funds, as a non-interest bearing refundable retainer. Center may
use the refundable retainer to cure any default of Client under this Agreement,
to restore the Premises, including any and all furniture, fixtures and
equipment, provided by Center to its original condition and configuration,
reasonable wear and tear excepted, to pay for repairs to any damage to the
Premises, Facility and/or Building, caused by Client or Client's guests, or to
pay any Monthly Office Charge or other charges that Client owes Center at or
prior to the expiration of the Term of this Agreement.
b. The refundable retainer (less any sums used by Center in accordance
with the terms and conditions of this Agreement) will be returned within sixty
(60) days after the termination of any services rendered or expiration of the
Term. Client may not direct or request that the refundable retainer be applied
in lieu of the final payment(s) of Monthly Office Charge or service charges
under this Agreement.
c. In the event that Center applies any of the refundable retainer
deposited pursuant to this Agreement, Center will have the right to charge the
Client, and Client will pay, in addition to any Monthly Office Charge, such
sums as are necessary to cause the refundable retainer to be returned to its
entire original amount.
6. Services.
---------
a. Provided Client is not in default of this Agreement, Center will make
available certain services to Client as more particularly described in Paragraph
1. Charges for such services will be included as part of the Monthly Office
Charge.
b. Client shall pay a monthly amount equal to $120.00 per office in
respect of the monthly service package (the "Monthly Service Package"). Payment
of such amount will be on the same terms and conditions as those governing the
payment of the Monthly Office Charge. The Monthly Service Package will entitle
the Client to receive upon request and aggregate of four hours per month of
clerical and/or word processing services from the center.
c. In addition to the Monthly Service Package, upon request, Center will
make available to Client additional services as Center may make generally
available, the charges for which will be established as per Center's then
scheduled rates as determined by Center. Payment for these services will be
subject to the same terms and conditions as those governing the payment of the
Monthly Office Charge. Center will have no obligation to provide such services
if Client is in default of this Agreement or if the anticipated charges exceed
the amount of the refundable retainer. When providing services to Client that
involve third parties, Center will have the right to require Client to pay, or
to reimburse Center for, the fees and expenses of such third party in advance.
7. Telephone Services.
-------------------
a. Provided Client is not in default of this Agreement, Center will make
available to Client a telecommunications package, the charges for which will be
established as per Center's then scheduled rates as determined by Center.
Payment for these services will be subject to the same terms and conditions as
those governing the payment of the Monthly Office Charge. All telephone numbers
used by Client will remain at all times the property of Center and Client will
acquire no rights in the components of the telecommunications package
whatsoever.
b. Client hereby agrees to indemnify, hold harmless and to reimburse
Center for all charges associated with (1) any toll fraud traceable to
telecommunications services provided by Center to Client including, but not
limited to, unauthorized use of calling cards or telephone lines, and (2) any
advertising costs of Client involving the telephone number assigned to it,
including, without limitation, yellow pages advertising (it being understood
that Center is under no obligation to procure such advertising and that any such
advertising by Client is subject to the Operations Standards).
c. It is expressly acknowledged and agreed that Center will be the sole
and exclusive provider of telecommunication services to Client. Client hereby
agrees and covenants that it will not use any other telephone service or
telephone carrier to provide it service in the Premises.
d. Center shall not be liable for any interruption or error in the
performance of its services to Client under this Paragraph "7." Client waives
any recourse against Center arising from the provision of such services,
including, without limitation, any claim of business interruption or for any
indirect, incidental, special, consequential or punitive damages, except for
claims arising out of willful misconduct by Center.
8. Indemnity/Limitation of Liability/Insurance.
--------------------------------------------
a. Client will indemnify and hold harmless Center from and against any
loss, damage, injury, liability or expense to or of person or property
occasioned by or resulting from any willful misconduct or grossly negligent act
on the part of Client or Client's Users. Center will not be liable to Client or
to any other person on account of loss, damage or theft to any business or
personal property of Client. Center will not be liable for any loss, damage,
injury, liability or expense to or of person or property except as may result
from Center's willful misconduct or grossly negligent acts. Center will
indemnify and hold harmless Client from and against any loss, damage, injury,
liability or expense to or of person or property occasioned by or resulting from
any willful misconduct or grossly negligent act on the part of the Center, its
agents, employees, or invitees, or persons permitted on the Premises by Center.
b. Center will not be liable for any claim of business interruption or
for any indirect, incidental, special, consequential exemplary or punitive
damages arising out of any failure to furnish any service or facility, any error
or omission with respect thereto, or any delay or interruption of same. Neither
Center nor any of its agents, employees, officers or directors will be deemed to
be making any representations or warranties, whether express or implied, as to
the ability of any systems, including, without limitation, computer and
electronic based equipment, relating to the Building, Facility or Premises or to
any services to be provided hereunder to process date fields relating to the
Year 2000 nor will any of them be liable for the failure of such systems to
process such date fields. Center's liability under this Agreement will in no
event exceed the amount paid by Client for the services for which the claim
arose. The parties agree to the allocation of risk contained herein.
c. Client will, prior to the Commencement Date of this Agreement provide
Center with a certificate of insurance evidencing General/Public Liability
coverage with liability limits of not less than One Million Dollars
($1,000,000.00) per occurrence for Bodily Injury and/or Property Damage
Liability and One Hundred Thousand Dollars ($100,000.00) per occurrence for
Fire/Legal Liability. Said insurance coverage will remain in force during the
Term of this Agreement. VANTAS International Incorporated and Broadhollow Road
will be named as an additional named insured on each of these policies. Client's
failure to provide or maintain such
2 _____ Initials _____ Initials
insurance will not reduce or otherwise alter Client's liability or
responsibility to pay any judgment rendered against Client for any liability or
damages. All insurance required to be maintained by Client include a waiver of
subrogation in favor of Center and the landlord under the Main Lease. Center
will not have any obligation to maintain insurance for Client's benefit.
d. The provisions of this Paragraph 8 will survive the expiration or
earlier termination of the term of this Agreement.
9. Operating Standards.
--------------------
The Operating Standards attached to this Agreement as Schedule A are
hereby made an integral part of this Agreement. Client, its employees, agents,
guests, invitees, visitors and/or any other persons caused to be present in and
around the Premises by the Client ("Client's Users") will perform and abide by
the Operating Standards then in effect.
10. Employment of Center's Employees.
---------------------------------
Client agrees that it will not, during the Term of this Agreement and
for a period of one year thereafter, directly or indirectly, employ or offer to
employ any person who is or has been an employee of Center without prior consent
from Center. If Client hires either an employee of Center or any person who has
been an employee of Center within six months prior to the time such person is
hired by Client, Client will be liable to Center for liquidated damages equal to
six months wages of the employee, at the rate last paid that employee by Center.
The provisions of this paragraph will survive the Term of this Agreement.
11. Access.
-------
Center and its agents will have the right of access to the Premises at
any time for the purpose of (i) making any repairs, alterations and/or
inspections which it deems necessary in its sole discretion for the
preservation, safety or improvements of the Premises, or (ii) to show the
Premises to prospective Clients, without in any way being deemed or held to have
committed an eviction (constructive or otherwise) of or trespass against Client.
12. Relocation.
-----------
Client agrees that the Center may, in its sole discretion, relocate the
Client from its present Premises to a like or similar office space within the
same Facility upon ten (10) days notice to the Client. In the event that the
Center requires the Client to relocate, the Center will bear the reasonable
moving costs of any such relocation. All of terms and conditions of this
Agreement, other than the designation of the Premises provided herein, will
remain unaffected and in full force and effect.
13. Assignment and Subletting.
--------------------------
No assignment or subletting of the Premises, this Agreement or any part
thereof will be made by Client without Center's prior written consent, which
consent may be withheld in Center's sole discretion. Center may assign its
rights and its obligations under Agreement in whole or in part without Client's
consent.
14. Termination.
------------
a. On expiration or earlier termination of the Term, Client will,
without demand, promptly surrender and deliver the Premises, including any
furniture, fixtures and equipment provided by Center, to Center in its original
condition and configuration, reasonable wear and tear excepted. If Client fails
to so surrender and deliver the Premises, Client agrees to pay Center, as
liquidated damages, a sum equal to twice the Monthly Office Charge for each
month or portion thereof that the Client retains possession of the Premises.
b. If Client vacates the Premises and leaves behind any property,
whatsoever, such property will be deemed abandoned by Client and may be disposed
of by Center, at Client's expense and without liability to Center.
c. In the event the Premises, the Facility or the Building is damaged,
destroyed or taken by eminent domain either party may terminate this Agreement
without liability on (30) days written notice to the other party.
d. Upon early termination of the Main Lease, this Agreement will
terminate without liability to any party unless the Landlord under such Main
Lease elects to have this Agreement assigned to such Landlord or another entity
as provided in such Main Lease.
15. Default and Remedies.
---------------------
a. Client will be deemed to be in default of this Agreement if Client
fails to fulfill any of its terms, conditions, covenants or provisions of this
Agreement, including but not limited to (1) payment of Monthly Office Charge
and/or any other charges hereunder within ten days of the date such charges
become due; or the abandonment and/or vacatur of the Premises by the Client
prior to expiration of the Term, or (2) if Client becomes insolvent, makes an
assignment for the benefit of creditors or files a voluntary petition, or has an
involuntary petition filed against it, under any bankruptcy or insolvency law.
b. In case of such default, the Center may, at its sole discretion,
terminate this Agreement upon five days notice to the Client. Upon the
expiration the five day period, Client will vacate the Premises. Should Client
fail to vacate the Premises, the Center may:
i. re-enter and take possession of the Premises and
remove all persons and property therefrom; and
ii. disconnect any telephone lines installed for the
benefit of Client; and
iii. cease supplying Client with the services
described in Paragraph 1 hereof.
If Client defaults and Center takes any of the foregoing action, or changes the
locks, removes Client's property, or otherwise denies access to Client, Center
will not be liable for any damages to the Client.
c. In addition to the foregoing, Center may elect to accelerate all of
Client's obligations hereunder, including without limitation, Monthly Office
Charge and other monthly recurring charges, for all or part of the term. Center
is under no obligation, implied or otherwise, to mitigate its damages) under a
default by Client.
d. Should Center be unable to enter into another office service
agreement relating to the Premises, or should Center enter into another office
service agreement relating to the Premises for less than the Monthly Office
Charge which Client is obligated to pay under this Agreement, Client will pay
the amount of such deficiency, plus the expenses of entering into such other
service agreement relating to the Premises, immediately in one lump sum, to
Center upon demand and/or at Center's option as such obligations accrue
hereunder.
e. In connection with any default by Client under this Agreement, if
Center incurs attorney's fees and/or costs of collection or of ensuring
performance, Client will pay all such sums with interest, and such sums will be
deemed to be owed by Client in addition to the Monthly Office Charge hereunder,
and if the Term has
3 _____ Initials _____ Initials
expired at the time of incurring such sums, such sums will be recoverable by
Center as damages.
16. Mail & Telephone Forwarding.
----------------------------
Upon expiration of the Term, Center will, unless otherwise instructed by
Client in writing no later than 30 days prior to the expiration of the Term,
forward mail to Client at its new address and give out Client's new telephone
number via a voice mail message for a period of three months at the rate of One
Hundred and Fifty Dollars ($150.00) per month, which sums will be deducted from
any amounts deposited with the Center from the refundable retainer deposited
hereunder or will otherwise be paid to the Center in advance. Unless the Client
pays the Charge set forth herein to the the Center in advance, Center will have
no obligation to provide the services set forth herein. Except as expressly
provided herein, Center will have no obligation to notify any person or entity
of Client's new telephone number and address.
17. Notices.
--------
Any notice under this Agreement will be in writing and will be either
delivered by hand, first class mail or by overnight courier to the party at the
address set forth below. Center hereby designates its address as:
VANTAS Long Island, LLC
000 Xxxxxxxxxxx Xxxx, Xxxxx 000
Xxxxxxxx, XX 00000
Attn: Management
Client hereby designates its address (which address must be an address within
the United States), as
The XxxXxxxxx.Xxx
Attn: Xxxx Xxxxxxxxx
000 Xxxxxxxxxxx Xx. Xxxxx 000
Xxxxxxxx, XX 00000
Phone:(000)-000-0000
If such mail is properly addressed and mailed as above, it will be deemed notice
for all purposes, given when sent or delivered, even if returned as undelivered.
18. Severability.
-------------
The invalidity of any one or more of the sections, subsections,
sentences, clauses or words contained in this Agreement or the application
thereof to any particular set of circumstances, will not affect the validity of
the remaining portions of this Agreement or of their valid application to any
other set of circumstances. Regardless of whether or not either party has
elected to consult with legal counsel in reviewing this Agreement, it is the
intent of the parties that in no event will the terms, conditions or provisions
of this Agreement be construed against either party as the drafter of this
Agreement.
19. Execution by Client.
--------------------
The party or parties executing this Agreement on behalf of the Client
warrant(s) and represent(s): (i) that such executing party (or parties) has (or
have) complete and full authority to execute this Agreement on behalf of Client;
and (ii) that Client will fully perform its obligations hereunder.
20. Miscellaneous.
--------------
a. Failure of the Center to insist upon the strict performance of any
term or condition of this Agreement or to exercise any right or remedy available
for a breach thereof, or acceptance of full or partial payment during the
continuance of any such breach, will not constitute a waiver of any such breach
or any such term or condition. No term or condition of this Agreement required
to be performed by Client and no breach thereof, will be waived, altered or
modified, except by a written instrument executed by Center.
b. Time is of the essence as to the performance by Client of all
covenants, terms and provisions of this Agreement.
c. This Agreement embodies the entire understanding between the parties
relative to its subject matter, and will not be modified, changed or altered in
any respect except in writing signed by all parties.
d. This Agreement may be executed in two or more counterparts, each of
which will be deemed to be an original, but all of which together will
constitute one and the same instrument.
e. This Agreement is subject and subordinate to the Building lease
governing the Facility, under which Center is bound as tenant (the "Main Lease")
and the provisions of the Main Lease, other than as to the payment of Monthly
Office Charge or other monies, are incorporated into this Agreement as if
completely herein rewritten. Client will comply with and be bound by all
provisions of the Main Lease except that the payment of Monthly Office Charge
will be governed by the provisions of this Agreement, and Client will indemnify
and hold Center harmless from and against any claim or liability under the Main
Lease arising from Client's breach of the Main Lease or this Agreement.
IN WITNESS WHEREOF, Center and Client have executed this Agreement as of
the date first above written.
CENTER: VANTAS Long Island. LLC
By: /s/ Xxxxxxx Xxxxx
-----------------------
Date:
-----------------------
CLIENT: XxxXxxXxxxxx.Xxx
(If a corporation)
By:
-----------------------
Name: /s/ (illegible)
-----------------------
Title: CEO
-----------------------
[Corporate Seal]
4 _____ Initials _____ Initials
SCHEDULE A OPERATING STANDARDS
1. Clients and their guests will conduct themselves in a businesslike manner;
proper attire will be worn at all times; and the noise level will be kept to
a level so as not to interfere with or annoy other Clients.
2. Client will not provide or offer to provide any services to Center's
customers if such services are available from Center.
3. Client will not prop open any corridor doors, exit doors or doors connecting
corridors during or after business hours.
4. Clients using public areas may only do so with the consent of the Center,
and those areas must be kept neat and attractive at all times.
5. Client will not conduct any activity within the Premises, Facility or
Building which in the sole judgment of the Center will create excessive
traffic or is inappropriate to a shared office environment.
6. Client may not conduct business in the corridors or any other areas except in
its designated offices or conference rooms without the written consent of
Center.
7. All corridors, halls, elevators and stairways will not be obstructed by
Client or used for any purpose other than normal egress and ingress.
8. No advertisement, identifying signs or other notices will be inscribed,
painted or affixed on any part of the corridors, doors, windows or public
areas.
9. Without Center's prior written consent, Client is not permitted to place
"mass market", direct mail or advertising (i.e. newspaper, classified
advertisements, yellow pages, billboards) using Center's assigned telephone
number or take any such action that would generate an excessive number of
incoming calls.
10. Client will not solicit clients of Center or their employees in the Building
without first obtaining Center's prior written consent.
11. Immediately following Client's use of conference room space and/or
audio/visual equipment, Client will clean up and return the space and
equipment to the state and condition it was in prior to Client's use. If
not, Center may charge Client for any other expenses required to restore
the conference space and/or equipment to its original condition.
12. Center must be notified in writing if Client desires to utilize the
conference room or other common areas of the Facility during evening or
weekend hours. Center may deny the Client access if the desired usage is
inappropriate and may disrupt normal operations.
13. Client will not, without Center's prior written consent, store or operate
any computer (except a desktop/laptop computer or fax machine) or any other
large business machines, copier and postage equipment, heating equipment,
stove, speaker phones, radios, stereo equipment or other mechanical
amplification equipment, refrigerator or coffee equipment, or conduct a
mechanical business, do any cooking, or use or allow to be used on the
Premises oil, burning fluids, gasoline, kerosene for heating, warming or
lighting. No article deemed extra hazardous on account of fire or any
explosives will be brought into said Premises or Facility. No offensive
gases, odors on liquids will be permitted.
14. Client will bring no animals into the Premises or Facility except for those
assisting disabled individuals.
15. Client will not remove furniture fixtures or decorative material from
offices or common areas without the prior written consent of Center.
16. Client will not make any additional copies of any Center issued keys. All
keys and security cards are the property of Center and must be returned
upon request or by the close of the business on the expiration or sooner
termination of the Agreement term. Any lost or unreturned keys or cards
will incur a Twenty Five Dollar ($25.00) per item charge and the cost to
re-key the office.
17. Client will not smoke nor allow smoking in any area of the Facility,
including the Premises, and will comply with all governmental regulations
and ordinances concerning smoking.
18. Client will not allow more than three visitors in the reception lobby of the
Premises at any one time.
19. Client's parking rights (if any) are defined by the Main Lease. Landlord
reserves the right to modify parking arrangements if required to do so by
Building management.
20. Any alterations to the Premises requested by Client, including affixing
anything to the walls of the Premises, will be done only (i) with the
written permission of Center, which permission may be withheld by the
Center for any reason whatsoever, and (ii) by an agent of the Center's
choosing at the Client's sole cost and expense.
21. Any equipment desired to be used and or installed by the Client, other than
those machines ordinarily used for regular office purposes (ie. personal
computers, personal printers, calculators, adding machines, etc.) will be
subject to the Centers prior written consent to any such use or
installation.
22. Client will cooperate and be courteous with all other occupants of the
Facility and Center's staff and personnel.
23. Upon request, Client will use a chair mat.
24. Center reserves the right, without prior notice, to modify any of the
foregoing and to make such other reasonable rules and regulations as in its
sole discretion may from time to time be needed for the safety, care,
appropriate operation and cleanliness of the Facility.
