MANAGEMENT AND MARKETING AGREEMENT
This agreement (the "Agreement") is made and entered into as of the 1st
day of January 1996, by and between Winter Haven Homes, Inc. ("Owner"), which
owns a retirement community known as Cumberland Green, located at 000 Xxxxxx
Xxxxx Xxxx, Xxxxxxxxxxxxxx, Xxxxxxxxx (the "Facility"), and Capitol Care
Management Company, Inc., a Georgia corporation ("CCMC"). This Agreement shall
take effect on January 1, 1996, or on such other date as the parties agree in
writing (the "Effective Date").
In consideration of the mutual covenants, promises and conditions
contained herein, the parties hereby agree as follows:
I. APPOINTMENT
Owner hereby appoints CCMC as its exclusive agent and manager for the
marketing and management of the Facility during the term of this Agreement and
any extensions or renewals thereof.
II. TERM; TERMINATION
1. The term of this Agreement shall commence as of the
Effective Date and shall continue for a period of five (5) years. In addition,
the Owner shall have the option to renew this Agreement for additional terms
of One (1) year each. Such renewals shall be automatic unless Owner gives
Manager written notice of cancellation at least sixty (60) days prior to the
expiration of the then current contract term.
2. Owner may terminate this Agreement upon giving CCMC sixty
(60) days written notice after the end of the third year of this Agreement.
CCMC may terminate this Agreement at any time by giving the Owner, sixty (60)
days written notice.
III. COMPENSATION
1. As compensation for the services to be performed by CCMC
under this Agreement CCMC shall receive a monthly management fee (the
"Management Fee") of: $15,000.00, and receive a monthly accounting fee (the
"Accounting Fee") of: $1,000.00.
2. In addition to the Marketing and Management Fee, the Manager
shall be entitled to reimbursement of all reasonable out-of-pocket expenses
incurred in connection with management of the Facility and documented in a
reasonable manner; provided, however, that any such expenses in excess of $250
shall require the Owner's prior approval. Expense reimbursements shall be due
and payable within 30 days of Management's submission of an invoice therefore.
3. If any time during the term of this agreement Owner
terminates as Owner of facility this agreement shall terminate upon receipt of
notice of Owner's termination.
IV. RESPONSIBILITIES OF CCMC
As Exclusive Agent and Manager of the Facility, CCMC shall have the
authority to and shall operate, market and manage the Facility on behalf of
and as agent for the Owner, including, but not limited to the following:
1. General Authority and Policies
a. Subject to Owner's prior approval, CCMC shall have the
authority to establish and change all resident rents, fees and other charges
with respect to the Facility.
b. CCMC is authorized to and shall establish and enforce
operating policies and procedures for the Facility with a view of promoting a
safe and comfortable residential environment consistent with maximizing the
net cash flow to Owner from the Facility. Such policies shall cover all
aspects of management including leasing, tenant relations, food service,
public relations, advertising, maintenance, social activities, accounting and
regulatory compliance.
c. CCMC is authorized to and shall, on the Owner's
behalf, take all action necessary in order to assure that such policies and
procedures are correctly followed.
d. CCMC is hereby granted exclusive authority by Owner to
advertise the availability of units in the Facility or any room, space, or
apartment thereon for rental and to display same; to execute, renew, mollify
and/or cancel leases for the Owner for any part of the Facility on such terms
and conditions as CCMC reasonably deems best and to collect on Owner's behalf,
rents and other income clue or to become due and given written acknowledgment
of payment. Subject to prior written approval of Owner, given at the
direction of the Owner, the Manager shall have the authority to terminate
tenancies as Owner's agent and to sign and serve in the name of Owner such
direction and shall have authority to institute and prosecute legal actions,
evict tenants, and settle, compromise and release such actions or suits or
reinstate such tenancies.
e. CCMC shall establish procedures for collection of
rentals and other income from the Facility and shall deposit all such amounts
in the operating account maintained by Manager for the benefit of Owner.
2. Marketing
Manager's marketing responsibilities shall include:
identifying target markets; developing appropriate marketing strategies and
procedures; hiring, training and supervising qualified leasing counselors as
employees of Owner, and budgeting and cost control Subject to Owner's prior
approval, Manager shall have the authority as agent for Owner to retain the
services of marketing professionals to assist in the marketing of the
Facility. The costs incurred in retaining such professionals shall be included
in the proposed operational budget to be approved by Owner.
3. Accounting
CCMC, on the effective date of this Agreement, shall have
implemented a system of accounting controls and procedures for timely monthly
reporting of all accounts, including an analysis versus budget. CCMC shall
make its accounting system available for review by Trustee. All costs
associated with the accounting for the Facility shall be at Owner's sole cost
and expense. Manager shall make all accounting records available to Owner's
auditors upon reasonable notice.
4. Standard of Care
In performing its obligations under this Agreement, CCMC
shall act in good faith and with the prudence and care required of health
professionals situated in similar circumstances in this industry.
Notwithstanding any other provision contained herein, whether express or
implied, neither the Owner nor the Bondholders shall be responsible for any
claims, liabilities, or expenses arising from CCMC's negligence or willful
misconduct.
5. Employees
Manager shall hire as employees of Owner and discharge,
maintain and supervise, to the extent the same are available in the community,
an adequate staff of employees at competitive wage and salary rates for the
various job classifications approved from time to time by Owner. Release of
employees shall be at the discretion of Manager. Manager shall recommend and
institute, subject to approval of Owner, appropriate employee benefits.
Employee benefits may include pension plans (where applicable), insurance
benefits, incentive plans for key employees and vacation policies.
V. RESPONSIBILITIES OF OWNER
Owner shall make itself or its designated representative available
to meet with Manager on a monthly basis to review the progress of the Facility
and approve or otherwise direct Manager's plans and strategies. Owner agrees
that it will review and evaluate all proposals within a reasonable time to
assure the uninterrupted operation of the property. Owner also agrees as
follows:
1. Employment
Owner agrees and acknowledges that all Facility employees
shall be employees of Owner. Owner accepts hill responsibility for all costs
and expenses associated with employment of such employees. Owner agrees to
pay, and to indemnity and hold Manager harmless with respect to, all salary,
benefits, taxes and regulatory costs with respect to such employees,
including, but not limited to, payroll taxes, wages, worker's compensation
insurance, unemployment insurance, health and benefit plan costs, salaries,
any extended benefits, and other charges or insurance provided to such
employees or levied or required by federal, state or local statutes related to
the employment of the Facility's employees.
2. Indemnification
Owner agrees to indemnify and hold Manager harmless from and
against any and all liabilities, claims, laws, damages or actions arising out
of or relating to the Facility or the operation thereof, including without
limitation any liabilities arising out of violations of any antipollution or
environmental protection or remediation laws, the Occupational Safety and
Health Act of 1970, the Fair Labor Standards Act, as amended, Title VI of the
Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Act
of 1967, as amended, and any rules and regulations thereunder, except for any
liabilities, claims, laws, damages or actions arising directly out of (a) any
actions taken by Manager contrary to the express written instructions or
specific written policy of Owner relating to the operation of the Facility, or
3. Designated Representatives of Owner
The name of the officer, agent or employee of Owner
designated by the Owner as Owner's representative for purposes of this
Agreement are as follows:
Xxxxxx X. Xxxx, President
Winter Haven Homes, Inc.
0000 Xxxx Xxxxxxx Xxxxx, Xxxxx 000
Xxxxxxx, Xxxxxxx 00000
(000) 000-0000 fax (000) 000-0000
Owner may change its designated representative(s) from time
to time by giving written notice to Manager. In any situation in which Owner
is required or permitted under the terms of this Agreement to take any action,
or to give any consent or approval, Manager shall be entitled to rely
conclusively upon the statement of any of such designated representative(s).
In the event Owner, through its designated representative(s) does not respond
to a request by Manager for approval or consent under this Agreement within 15
business days after receipt of such request, the request shall be deemed
approved. If any action is required in a shorter period of time in order to
comply with legal requirements or other emergency circumstances, Owner shall
be so notified and shall be required to respond within such shorter period of
time. Owner agrees that it will not unreasonably withhold or delay any
approvals or consents requested by Manager hereunder.
VI. PROPRIETARY MATERIALS
The Owner acknowledges that in managing the Facility under this
Agreement, the Manager will use certain proprietary materials which are the
exclusive property of the Manager, including computer software used for
accounting, marketing and food service functions, as well as marketing,
accounting and food services operations manuals. The Owner understands that
these materials will remain the sole and exclusive property of the Manager and
that the Owner will not acquire any rights or license in such materials. Upon
expiration or termination of this Agreement for any reason, all such materials
in tangible form, including all copies, shall be returned to Manager, and all
such materials or copies stored by electronic means shall be purged or erased.
VII. MISCELLANEOUS PROVISIONS
The following provisions are an integral part of this Agreement.
1. The Agreement shall be binding upon and shall inure to the
benefit of the successors and assigns of the respective parties hereto. Either
party may assign this contract after obtaining the prior written consent of
the other party, which consent shall not be unreasonably withheld or delayed.
2. The headings used in the Agreement are inserted for
reference purposes only and shall not be deemed to limit or affect the meaning
or interpretation of any of the terms or provisions of this Agreement.
3. This Agreement constitutes the entire understanding and
agreement between the patties with respect to the subject matter hereof and
supersedes all prior agreements, representations or understandings between the
parties relating to such subject matter.
4. The provisions of this Agreement are severable and should
any provision hereof be void, unenforceable, or invalid, such void,
unenforceable or invalid provision shall not affect any other portion or
provision of this Agreement.
5. Any waiver by either party hereto or any breach of this
Agreement of any kind or character whatsoever by the other party, whether such
waiver be direct or implied, shall not be construed as a continuing waiver or
as a consent to any subsequent breach or waiver of this Agreement on the part
of the other party.
6. The several tights and remedies herein expressly reserved to
each of the parties shall be construed as cumulative; none of them shall be
exclusive or in lieu or Dictation of any other right, remedy, or priority
allowed by law.
7. This Agreement shall be interpreted, construed and enforced
according to the laws of the State of Georgia.
8. This Agreement may not be modified except by an instrument
in writing signed by the party against whom enforcement is sought.
9. In the event arty action or proceeding is brought by either
party against the other under this Agreement, the prevailing party shall be
entitled to recover reasonable attorney's fees such amounts as the courts may
deem just.
10. Unless otherwise specified, all notices, demands and
requests required or permitted to be given hereunder shall be deemed duly
given at the time of delivery if delivered in person on the date of delivery
if sent and receipted for by Federal Express or other nationally recognized
overnight service, or three (3) business day's following mailing if mailed by
registered or certified mail, return receipt requested, addressed to the
following:
If to Owner, to:
Xxxxxx X. Xxxx, President
Winter Haven Homes, Inc.
0000 Xxxx Xxxxxxx Xxxxx, Xxxxx 000
Xxxxxxx, Xxxxxxx 00000
If to Manager, to:
Xxxxxxx X. Xxxxxx, President
Capitol Care Management Company, Inc.
0000 Xxxx Xxxxxxx Xxxxx, Xxxxx 000
Xxxxxxx, Xxxxxxx 00000
Either party shall have the right to specify in writing, in
the manner above provided other address to which subsequent notices to such
parties be given. Any notice given hereunder shall be deemed to have been
given as of the date delivered or mailed
11. Nothing contained in this Agreement shall constitute or be
construed to be or to create a joint venture, partnership or lease between
Owner and Manager with respect to the Facility or any equity interest in the
Facility on the part of Manager. The relationship of Manager to Owner under
this Agreement is that of an independent contractor.
12. Manager shall not, by entering into and performing this
Agreement or by managing the Facility, assume or become liable for any of the
existing or future obligations, liabilities or debts of the Facility or Owner.
Manager's sole liability to Owner hereunder will be for actual damages
incurred by Owner due to Manager's breach of the standard of care described in
paragraph V.9. Under no circumstances shall Manager be liable for any
incidental, consequential or special damages suffered by Owner for any reason
whatsoever, whether arising out of breach of contract, negligence, tort or
otherwise.
13. Neither party shall be deemed to be in violation of this
Agreement if it is prevented from performing any of its obligations hereunder
for any reason beyond its reasonable control, including without limitation,
acts of God or of the public enemy, flood or stone, fire or explosion, labor
trouble or statutes, regulations or rules of any federal, state or local
government, or any agency thereof.
IN WITNESS WHEREOF, the parties hereto have signed this agreement as of
the date first stated above.
CAPITOL CARE MANAGEMENT WINTER HAVEN HOMES, INC.
COMPANY, INC.
By: /s/ Xxxxxxx Xxxxxx By: /s/ Xxxxxx X. Xxxx
Its: President Its: President
ADDITIONAL MANAGEMENT & MARKETING AGREEMENTS OMITTED
The Registrant has additional Management and Marketing Agreements with
affiliates substantially identical to the foregoing. The material details of
such agreements which differ are as follows:
Monthly Fees
----------------------------
Name of Date of Manage-
Facility Location Owner* Agreement ment Marketing Accounting
--------------- ----------- ------ --------- ------- --------- ----------
The Garden Green Cove GJ 1/ 1/96 $ 8,500 -0- $1,000
Springs, FL
The Renaissance Titusville, WHH 12/10/93 $ 5,000 $3,500 $1,000
FL
The Renaissance Sanford, FL WHH 1/ 1/96 $14,000 -0- $1,000
of Sanford
Summer's Landing Douglas, GA GJ 1/ 1/96 $ 6,500 -0- $1,000
- Xxxxxxx
Summer's Landing Xxxx Haven, NAB 12/10/96 $ 1,000 -0- $1,000
- Lynn Haven FL
Summer's Landing Trenton, TN GJ 1/ 1/96 $12,500 -0- $1,000
- Trenton
Summer's Landing Vidalia, GA SC1 12/10/93 $ 1,000 -0- $1,000
- Vidalia
---------------
* The names of the owners are abbreviated as follows: Xxxxxx Xxxxxx
Health Care Associates, Inc. - GJ; Winter haven Homes, Inc. - WHH; National
Assistance Bureau, Inc. - NAB; Southeastern Collages, Inc. - SCI
