TRANSFER AGENCY SERVICE AGREEMENT
TRANSFER AGENCY SERVICE AGREEMENT
between
and
INDEX
APPOINTMENTAND DELIVERY OF DOCUMENTS.
ISSUANCE AND TRANSFER OF SHARES.
SHARE PURCHASES; ELIGIBILITY TO RECEIVE DISTRIBUTIONS.
STANDARD OF CARE AND INDEMNIFICATION.
REPRESENTATIONS AND WARRANTIES.
SECTION 9. PROPRIETARY INFORMATION.
SECTION 10. EFFECTIVE DATE, TERM, AND TERMINATION.
SECTION 11. ADDITIONAL FUNDS AND CLASSES.
SECTION 13. LIAISON WITH ACCOUNTANTS
SCHEDULE A - FUNDS TO BE SERVICED
SCHEDULE B – FEES AND EXPENSES
SCHEDULE C – AML CUSTOMER IDENTIFICATION PROGRAM DELEGATION
Z-Seven Fund, Inc.
TRANSFER AGENCY SERVICE AGREEMENT
NOW THEREFORE, for and in consideration of the mutual premises and covenants contained herein, the Company and GFS hereby agree as follows:
APPOINTMENT AND DELIVERY OF DOCUMENTS.
(a)
The Company , on behalf of each Fund listed in Schedule A, hereby appoints GFS as (i) transfer agent for the authorized and issued Shares of the Funds, (ii) dividend disbursing agent, and (iii) agent in connection with any accumulation, open-account or similar plans provided to the registered owners of shares of any of the Funds (“Shareholders”) as set out in the currently effective prospectuses and statements of additional information of the applicable Fund, including, without limitation, any periodic investment plan or periodic withdrawal program. GFS accepts such appointment and agrees to furnish the services herein set forth in return for the compensation as provided in Section 3 of this Agreement.
(b)
In connection therewith, the Company has delivered to GFS copies of:
(i)
the Agreement and Company ’s Articles of Incorporation and By-laws (collectively, as amended from time to time, “Organizational Documents”);
(ii)
the Company ’s Registration Statement on Form N-1A and all amendments thereto filed with the SEC pursuant to the Securities Act of 1933, as amended (the “Securities Act”), and the 1940 Act (the “Registration Statement”);
(iii)
the Company ’s notification of registration under the 1940 Act on Form N-8A as filed with the SEC;
(iv)
the Company ’s current Prospectus and Statement of Additional Information of each Fund (collectively, as currently in effect and as amended or supplemented, the “Prospectus);
(v)
procedures adopted by the Company in accordance with Rule 17a-7 with respect to affiliated transactions.
(c)
The Company shall promptly furnish GFS with all amendments of or supplements to the foregoing and shall deliver to GFS a certified copy of the resolution of the Board of Directors of the Company (the “Board”) appointing GFS and authorizing the execution and delivery of this Agreement.
(a)
Transfer Agency Services. In accordance with procedures established from time to time by agreement between the Trust on behalf of each of the Funds, as applicable, and GFS, GFS will perform the following services:
(i)
provide the services of a transfer agent, dividend disbursing agent and, as relevant, agent in connection with accumulation, open-account or similar plans (including without limitation any periodic investment plan or periodic withdrawal program) that are customary for open-end management investment companies including:
(A)
maintaining all Shareholder accounts;
(B)
preparing Shareholder meeting lists;
(C)
preparing and certifying direct Shareholder lists in conjunction with proxy solicitations;
(D)
preparing periodic mailing of year-end tax and statement information;
(E)
mailing Shareholder reports and prospectuses to current Shareholders;
(F)
withholding taxes on U.S. resident and non-resident alien accounts;
(G)
preparing and filing U.S. Treasury Department Forms 1099 and other appropriate forms required by federal authorities with respect to distributions for Shareholders;
(H)
preparing and mailing confirmation forms and statements of account to Shareholders for all purchases and redemptions of Shares and other confirmable transactions in Shareholder accounts; and
(I)
providing account information in response to inquiries from Shareholders.
(ii)
receiving for acceptance, orders for the purchase of Shares, and promptly delivering payment and appropriate documentation therefore to the Custodian of the Fund authorized by the Board of the Fund (the “Custodian”); or, in the case of a Fund operating in a master-feeder or fund of funds structure, to the transfer agent or interest-holder record keeper for the master portfolios in which the Fund invests;
(iii)
pursuant to purchase orders, issuing the appropriate number of Shares and holding such Shares in the appropriate Shareholder account;
(iv)
receiving for acceptance redemption requests and redemption directions and delivering the appropriate documentation therefore to the Custodian or, in the case of Fund operating in a master-feeder or fund of funds structure, to the transfer agent or interest-holder record keeper for the master portfolios in which the Fund invests;
(v)
as and when it receives monies paid to it by the Custodian with respect to any redemption, paying over or cause to be paid over the redemption proceeds as required by the Prospectus pursuant to which the redeemed Shares were offered and as instructed by the redeeming Shareholders;
(vi)
effecting transfers of Shares upon receipt of appropriate instructions from Shareholders;
(vii)
preparing and transmitting to Shareholders (or crediting the appropriate Shareholder accounts) payments for all distributions and dividends declared by the Company with respect to Shares;
(viii)
receiving from Shareholders or debit Shareholder accounts for sales commissions, including contingent deferred, deferred and other sales charges, and service fees (i.e., wire redemption charges) and prepare and transmit payments to underwriters, selected dealers and others for commissions and service fees received;
(ix)
recording the issuance of shares of the Fund and maintaining pursuant to SEC Rule 17Ad-10(e) a record of the total number of shares of the Fund which are authorized, based upon data provided to it by the Fund, issued and outstanding; and
(x)
(b)
Other Services. In addition to, and neither in lieu nor in contravention of the services set forth in the above paragraph, GFS shall provide the following additional services on behalf of the Company and such other services agreed to in writing by the Company and GFS:
(i)
(c)
Lost Shareholders. GFS shall perform such services as are required in order to comply with Rules 17a-24 and 17Ad-17 (the “Lost Shareholder Rules”) of the Securities Exchange Act of 1934 (“1934 Act”), including, but not limited to, those set forth below. GFS may, in its sole discretion, use the services of a third party to perform some of or all such services.
(i)
documentation of search policies and procedures;
(ii)
execution of required searches;
(iii)
tracking results and maintaining data sufficient to comply with the Lost Shareholder Rules; and
(iv)
preparation and submission of data required under the Lost Shareholder Rules.
(d)
(e)
Responsibility for Compliance with Law.
(i)
In General. Except with respect to GFS’ duties as set forth in this Section 2 and except as otherwise specifically provided herein, the Company assumes all responsibility for ensuring that the Company complies with all applicable requirements of the Securities Act, the 1940 Act and any laws, rules and regulations of governmental authorities with jurisdiction over the Company .. All references to any law in this Agreement shall be deemed to include reference to the applicable rules and regulations promulgated under authority of the law and all official interpretations of such law or rules or regulations.
Issuance of Shares. The responsibility of GFS for the Company ’s state registration status is solely limited to the reporting of transactions to the Company , and GFS shall have no obligation, when recording the issuance of Shares, to monitor the issuance of such Shares or to take cognizance of any laws relating to the issue or sale of such Shares, which functions shall be the sole responsibility of the Company or its distributor or other agent.
(f)
New Procedures. New procedures as to who shall provide certain of these services in Section 2 may be established in writing from time to time by agreement between the Company and GFS. GFS may at times perform only a portion of these services and the Company or its agent may perform these services on the Company ’s behalf.
(g)
(h)
National Securities Clearing Corporation (the “NSCC”). GFS will: (i) process accounts through Networking and the purchase, redemption, transfer and exchange of shares in such accounts through Fund/SERV (Networking and Fund/SERV being programs operated by the NSCC on behalf of NSCC’s participants, including the Company ), in accordance with, instructions transmitted to and received by GFS by transmission from NSCC on behalf of broker-dealers and banks which have been established by, or in accordance with the instructions of authorized persons, as hereinafter defined on the dealer file maintained by GFS; (ii) issue instructions to the Company ’s bank for the settlement of transactions between the Company and NSCC (acting on behalf of its broker-dealer and bank participants); (iii) provide account and transaction information from the affected Company ’s records on an appropriate computer system in accordance with NSCC’s Networking and Fund/SERV rules for those broker-dealers; and (iv) maintain Shareholder accounts through Networking.
(i)
Recordkeeping. GFS shall keep records relating to the services to be performed under this Agreement, in the form and manner as it may deem advisable and as required by applicable law. To the extent required by Section 31 of the 1940 Act, and the rules thereunder, GFS agrees that all such records prepared or maintained by GFS relating to the services to be performed by GFS under this Agreement are the property of the Company and will be preserved, maintained and made available in accordance with Section 31 of the 1940 Act and the rules thereunder, and will be surrendered promptly to the Company on and in accordance with the Company ’s request. The Company and the Company ’s authorized representatives shall have access to GFS’ records relating to the services to be performed under this Agreement at all times during GFS’ normal business hours. Upon the reasonable request of the Company , copies of any such records shall be provided promptly by GFS to the Company or its authorized representatives. GFS shall maintain the following shareholder account information:
(i)
name, address and United States Tax Identification or Social Security number;
(ii)
number of Shares held;
(iii)
historical information regarding the account of each Shareholder, including dividends and distributions paid and the date and price for all transactions on a Shareholder’s account;
(iv)
any stop or restraining order placed against a Shareholder’s account;
(v)
any correspondence relating to the current maintenance of a Shareholder’s account;
(vi)
information with respect to withholdings; and
(vii)
any information required in order for GFS to perform any calculations by this Agreement.
(b)
(c)
Fee Changes. The fees, out-of pocket expenses and advances identified in subsections (a) and (b) above may only be changed subject to prior written approval by the Company .. For reports, analyses and services requested in writing by the Company and provided by GFS, not in the ordinary course, GFS shall charge $150/hour for senior staff time, $75/hour for junior staff time and $200/hour for computer personnel time.
(d)
Due Date. All fees under subsection (a) above are due and payable within ten (10) days of receipt of invoice. All expenses under subsection (b) above are due and payable within fifteen (15) days of receipt of invoice.
ISSUANCE AND TRANSFER OF SHARES.
(a)
Issuance of Shares. GFS shall make original issues of Shares of each Fund in accordance with the Prospectus only upon receipt of:
(i)
instructions requesting the issuance,
(ii)
a certified copy of a resolution of the Board authorizing the issuance,
(iii)
necessary funds for the payment of any original issue tax applicable to such Shares, and
(iv)
(b)
Transfer of Shares. Transfers of Shares of each Fund shall be registered on the Shareholder records maintained by GFS. In registering transfers of Shares, GFS may rely upon the Uniform Commercial Code as in effect in the State of Nebraska or any other statutes that, in the opinion of GFS’ counsel, protect GFS and the Company from liability arising from:
(i)
not requiring complete documentation;
(ii)
registering a transfer without an adverse claim inquiry;
(iii)
delaying registration for purposes of such inquiry; or
(iv)
refusing registration whenever an adverse claim requires such refusal. As Transfer Agent, GFS will be responsible for delivery to the transferor and transferee of such documentation as is required by the Uniform Commercial Code.
SHARE PURCHASES; ELIGIBILITY TO RECEIVE DISTRIBUTIONS.
(a)
Purchase Orders. Shares shall be issued in accordance with the terms of the Prospectus after GFS or its agent receives either:
(i)
(A) an instruction directing investment in a Fund, (B) a check (other than a third party check) or a wire or other electronic payment in the amount designated in the instruction and (C), in the case of an initial purchase, a completed account application; or
(ii)
(c)
Distribution Eligibility. Shares issued in a Fund after receipt of a completed purchase order shall be eligible to receive distributions of the Fund at the time specified in the prospectus pursuant to which the Shares are offered.
(d)
Determination of Federal Funds. Shareholder payments shall be considered Federal Funds no later than on the day indicated below unless other times are noted in the Prospectus:
(i)
for a wire received, at the time of the receipt of the wire;
(ii)
for a check drawn on a member bank of the Federal Reserve System, on the second Fund Business Day following receipt of the check; and
(iii)
for a check drawn on an institution that is not a member of the Federal Reserve System, at such time as GFS is credited with Federal Funds with respect to that check.
STANDARD OF CARE AND INDEMNIFICATION.
(a) Indemnification of GFS. The Company shall on behalf of each applicable Fund indemnify and hold GFS harmless from and against any and all losses, damages, costs, charges, reasonable counsel fees, payments, expenses and liability arising out of or attributable to the Company ’s refusal or failure to comply with the terms of this Agreement, or which arise out of the Company ’s lack of good faith, gross negligence or willful misconduct with respect to the Company ’s performance under or in connection with this Agreement. GFS shall not be responsible for and shall be entitled to rely upon and may act upon information, records and reports generated by the Funds, advice of the Funds, or of counsel for the Funds and upon statements of the Funds’ independent accountants, and shall be without liability for any action reasonably taken or omitted pursuant to such records and reports or advice, provided that such action is not, to the knowledge of GFS, in violation of applicable federal or state laws or regulations, and provided further that such action is taken without gross negligence, bad faith, willful misconduct or reckless disregard of its duties, and the Company. GFS shall indemnify and hold the Company for instructions, and may consult with legal counsel to the Company on behalf of the applicable Fund for any action taken or omitted by it in reasonable reliance upon such instructions or upon the advice of such counsel. Additionally, and except to the extent that GFS may be liable pursuant to 6(a) above, GFS shall not be liable for any action taken or failure to act in good faith in reliance upon:
(i)
any paper or document furnished (pursuant to procedures mutually agreed to by GFS and TOP Fund Management , manager of the Company , or sub-advisers (collectively referred to as the “Advisers”)) by or on behalf of the Company , reasonably believed by GFS to be genuine and to have been signed by the proper person or persons;
(ii)
any instruction, information, data, records or documents provided to GFS or its agents or subcontractors furnished (pursuant to procedures mutually agreed to by GFS and the Advisers) by machine readable input, telex, CRT data entry or other similar means authorized by the Company ; and
(iii)
(b)
(c)
Errors of Others .. GFS shall not be liable for the errors of other service providers to the Company; except or unless any GFS action or inaction by GFS is a direct or proximate cause of the error.
REPRESENTATIONS AND WARRANTIES.
(a)
Representations of GFS. GFS represents and warrants to the Company that:
(i)
it is a limited liability company duly organized and existing and in good standing under the laws of the State of Nebraska;
(ii)
it is empowered under applicable laws and by its organizational documents to enter into this Agreement and perform its duties under this Agreement;
(iii)
it has access to the necessary facilities, equipment, and personnel to perform its duties and obligations under this Agreement; and
(iv)
it is registered as a transfer agent under Section 17A of the Securities Exchange Act of 1934 and shall continue to be registered throughout the remainder of this Agreement.
(b)
Representations of the Company .. The Fund represents and warrants to GFS that:
(i)
it is a Company duly organized and existing and in good standing under the laws of the State of Maryland ;
(ii)
it is empowered under applicable laws and by its Organizational Documents to enter into and perform this Agreement;
(iii)
all proceedings required by said Organizational Documents have been taken to authorize it to enter into and perform this Agreement;
(iv)
it is an open-end management investment company registered under the 1940 Act; and
a registration statement under the Securities Act of 1933 is currently effective and will remain effective, and appropriate state securities law filings as required, have been or will be made and will continue to be made, with respect to all Shares of the Fund being offered for sale.
GFS and the Company agree that all books, records, information, and data pertaining to the business of the other party which are exchanged or received pursuant to the negotiation or the carrying out of this Agreement shall remain confidential, and shall not be voluntarily disclosed to any other person, except that GFS may:
(a)
prepare or assist in the preparation of periodic reports to shareholders and regulatory bodies such as the SEC;
(b)
provide information typically supplied in the investment company industry to companies that track or report price, performance or other information regarding investment companies;
(c)
release such other information as approved in writing by the Company , which approval shall not be unreasonably withheld and may not be withheld where GFS may be exposed to civil or criminal liability or proceedings for failure to release the information, when requested to divulge such information by duly constituted authorities or when so requested by the Company and the Advisers; and
(d)
In accordance with Section 248.1 of Regulation S-P (17 CFR 248.1 – 248.30) (“Reg S-P”), GFS will not directly, or indirectly through an affiliate, disclose any non-public personal information as defined in Reg S-P, received from the Fund to any person that is not affiliated with the Fund or with GFS and provided that any such information disclosed to an affiliate of GFS shall be under the same limitations on non-disclosure.
(e)
Or otherwise permitted or required by law.
SECTION 9. PROPRIETARY INFORMATION.
(a)
Proprietary Information of GFS. The Company acknowledges that the databases, computer programs, screen formats, report formats, interactive design techniques, and documentation manuals maintained by GFS on databases under the control and ownership of GFS or a third party constitute copyrighted, trade secret, or other proprietary information (collectively, “GFS Proprietary Information”) of substantial value to GFS or the third party. The Company agrees to treat all Proprietary Information as proprietary to GFS and further agrees that it shall not divulge any Proprietary Information to any person or organization except as may be provided under this Agreement.
(b)
Proprietary Information of the Company . GFS acknowledges that the Shareholder list and all information related to Shareholders furnished to GFS by the Company or by a Shareholder in connection with this Agreement (collectively, “Customer Data”) all information regarding the Company portfolios, arrangements with brokerage firms, compensation paid to or by the Company , trading strategies and all such related information (collectively, “ Company Proprietary Information”) constitute proprietary information of substantial value to the Company .. In no event shall GFS Proprietary Information be deemed Company Proprietary Information or Customer Data. GFS agrees to treat all Customer Data and Company Proprietary Information as proprietary to the Company and further agrees that it shall not divulge any Customer Data or Company Proprietary Information to any person or organization except as may be provided under this Agreement or as maybe directed by the Company or as maybe duly requested by regulatory authorities.
(c)
Each party shall take reasonable efforts to advise its employees of their obligations pursuant to this Section 9. The obligations of this Section shall survive any earlier termination of this Agreement.
SECTION 10. EFFECTIVE DATE, TERM, AND TERMINATION.
(a)
Effective Date. This Agreement shall become effective on the date first above written.
(c)
Termination. This Agreement can be terminated upon ninety (90) days prior written notice by either party. Compensation due GFS and unpaid by the Company upon such termination shall be due on the date of termination or after the date that the provision of services ceases, whichever is later. In the event of termination, GFS agrees that it will cooperate in the smooth transition of services and to minimize disruption to the Company s and its shareholders, including liaison with the Company s accountants.
(d)
(e)
Survival of Certain Obligations. The obligations of Sections 3, 6, 8, 9, 10 and 13 shall survive any termination of this Agreement.
SECTION 11. ADDITIONAL FUNDS AND CLASSES.
If the Company establishes one or more series of Shares or one or more classes of Shares after the effectiveness of this Agreement, such series of Shares or classes of Shares, as the case may be, shall become Funds and classes under this Agreement; provided, however, that either GFS or the Company may elect not to make any such series or classes subject to this Agreement.
This Agreement shall extend to and shall be binding upon the parties hereto and their respective successors and assigns; provided, however, that this Agreement shall not be assignable by the Company without the prior written consent of GFS. GFS may subcontract any or all of its responsibilities pursuant to this Agreement to one or more corporations, Company s, firms, individuals or associations, which may or may not be affiliated persons of GFS and which agree to comply with the terms of this Agreement; provided, however, that any such subcontracting shall not relieve GFS of its responsibilities hereunder. GFS may pay those persons for their services, but no such payment shall increase GFS' compensation from the Company ..
SECTION 13. LIAISON WITH ACCOUNTANTS
GFS shall act as liaison with the Company ’s independent public accountants and shall provide account analyses, fiscal year summaries, and other audit-related schedules with respect to each Fund. GFS shall take all reasonable action in the performance of its duties under this Agreement to assure that the necessary information is made available to such accountants for the expression of their opinion, as required by the Fund.
GFS may, without further consent on the part of the Company , subcontract for the performance hereof with any entity, including affiliated persons of GFS; provided however, that GFS shall have previously identified the subcontractor to the Company and the Company shall not have objected to the delegation and that GFS shall be as fully responsible to the Company for the acts and omissions of any subcontractor as GFS is for its own acts and omissions.
(a)
Amendments. No provisions of this Agreement may be amended or modified in any manner except by a written agreement properly authorized and executed by both parties hereto.
(b)
Governing Law. This Agreement shall be construed and the provisions thereof interpreted under and in accordance with the laws of the State of New York.
(c)
Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and supersedes any prior agreement with respect to the subject matter hereof whether oral or written.
(d)
(e)
(f)
Force Majeure. In the event either party is unable to perform its obligations under the terms of this Agreement because of acts of God, strikes, equipment or transmission failure or damage reasonably beyond its control, or other causes reasonably beyond its control, such party shall not be liable for damages to the other party resulting from such failure to perform or otherwise from such causes.
(g)
Arbitration .. Any controversy or claim arising out of, or related to, this Agreement, its termination or the breach thereof, shall be settled by binding arbitration by three arbitrators (or by fewer arbitrator(s), if the parties subsequently agree to fewer) in the City of New York, in accordance with the rules then obtaining of the American Arbitration Association, and the arbitrators’ decision shall be binding and final, and judgment upon the award rendered may be entered in any court having jurisdiction thereof.
(h)
(i)
Notices. All notices and other communications hereunder shall be in writing, shall be deemed to have been given when received or when sent by telex or facsimile, and shall be given to the following addresses (or such other addresses as to which notice is given):
To the Company : | To GFS: |
Xxxxx Xxxxxx | Xxxxxxx X. Xxxxxx |
President | President |
Z-Seven Fund, Inc. | Gemini Fund Services, LLC |
0000 Xxxxx Xxxxxx Xxxx, Xxxxx 000 | 000 Xxxxx Xxxxxxx, Xxxxx 000 |
Xxxx, Xxxxxxx 00000 | Xxxxxxxxx, XX 00000 |
Phone: (000) 000-0000 | Phone: (000) 000-0000 |
xxxxx@xxxxxxxxxx.xxx |
With a copy to:
(j)
(k)
Representation of Signatories. Each of the undersigned expressly warrants and represents that they have full power and authority to sign this Agreement on behalf of the party indicated and that their signature will bind the party indicated to the terms hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names and on their behalf by and through their duly authorized persons, as of the day and year first above written.
Z-Seven Fund, Inc.
GEMINI FUND SERVICES, LLC
By:
By:
Xxxxx Xxxxxx
Xxxxxxx X. Xxxxxx
President
President
Date:____________________
Date:______________________
TRANSFER AGENCY SERVICE AGREEMENT
Schedule A
FUNDS TO BE SERVICED
Z-Seven Fund, Inc.
TRANSFER AGENCY SERVICE AGREEMENT
Schedule B
FEES AND EXPENSES
For the services rendered by GFS, in its capacity as transfer agent, the Company shall pay GFS the following transfer agent fees, out-of-pocket expenses, activity charges, and special reports charges, which shall be billed to the Company monthly:
TRANSFER AGENT FEES
1.
DATA CONVERSION FEE FROM PREVIOUS TRANSFER AGENT:
$2.00 per account for no-load funds or
$3.00 per shareholder account for load fund, CDSC or redemption fee funds
Conversions are subject to a minimum fee of $4,000
2.
SERVICE FEE: (The following fees will remain in place for a period of 3 years.)
Minimum annual fee of $15,000 per share class, or:
$14 per account
The Company shall reimburse GFS for all out-of-pocket expenses, including but not limited to the following:
1.
Telephone and Toll Free Lines
2.
Printing Fund Documents
3.
Bank Fees
4.
NSCC Charges
5.
Postage
6.
Pre and Post Sale Fulfillment
7.
Proxy Services
8.
Travel Requested by the Company
9.
Tax Reporting
10.
Record Storage
11.
Fund Stationery and Supplies
12.
SAS-70 Audit
13.
All other out-of-pocket expenses incurred on behalf of the Company
TRANSFER AGENCY SERVICE AGREEMENT
Schedule B
FEES AND EXPENSES
3.
DATA DE-CONVERSION FEE:
A one-time Data De-Conversion fee of $10,000 shall be charged upon a cancellation or termination of this Agreement by the Company for any reason other than liquidation of the Funds. No fee shall be payable upon a cancellation or termination by GFS.
ACTIVITY CHARGES
1.
GENERAL ACTIVITY CHARGES:
1)
24 Hour Automated Voice Response:
a)
Initial set-up (one-time) charge:
$750.00 per fund
b)
Monthly charge
$ 10 0.00 per fund company
2)
Customer Service Calls:
$2.50 per call
3)
Manual Transactions:
$1.00 per transaction
4)
New Account Opening: (manual)
$2.50 per account
5)
New Account Opening: (electronic)
$0.40 per account
6)
Incoming XXX Transfer from prior custodian:
$25.00
7)
XXX Transfer to successor custodian:
$25.00
8)
Closed Account Fee
$0.50 per account per month ($6.00 per year)
TRANSFER AGENCY SERVICE AGREEMENT
Schedule B
FEES AND EXPENSES
1.
Proprietary Secure Web-Based Direct Interface With Transfer Agent Data
Supports Five Levels of Access
·
Fund Administrator
·
Broker/Dealer
·
Broker/Dealer Branch
·
Registered Representative
·
Shareholder
Customizable Look And Feel (Logo And Color Scheme)
Account Inquiry
·
Portfolio Summary
·
Account Position
·
Transaction History
·
General Account Information
Online Transactions (Must have this reflected in their prospectus to offer this functionality)
·
Exchanges
·
Purchases
·
Redemptions
Account Maintenance
·
Change of Shareholder Information
o
Address
o
Phone Number
o
·
Quarterly Statements and Confirms
·
Electronic Delivery (Should have this reflected in their prospectus and application to offer this functionality)
o
Statements
o
Confirms
o
Regulatory Mailings
TRANSFER AGENCY SERVICE AGREEMENT
Schedule B
FEES AND EXPENSES
·
Next Generation Secure Web-Based Report Delivery Vehicle
·
Allows For Direct Request Or Subscription Based Delivery
·
Reports Available In Multiple Formats (PDF, Excel, XML, CSV)
PREMIUM WEB PACKAGE
Performance Web Page
·
Comprehensive performance report hosted by GFS
o
Fund performance updated daily each night
o
Up to 20 indexes available
o
Customizable Look And Feel (Logo And Color Scheme)
Holdings web page
·
Fund holding updated periodically to meet fund disclosure rules hosted by GFS
o
Fund holding updated periodically to meet fund disclosure rules
o
Top ten report available
o
Customizable Look And Feel (Logo And Color Scheme)
·
Allows provides historical NAV information for a specified period of time and for a specified fund
o
Customizable Look And Feel (Logo And Color Scheme)
· Allows clients the ability to set up a new account online if they provide valid ACH information and agree to all disclaimers and agreements on site.
· E-Signature capability
Basic Web Package fees:
$7,500 initial installation charge
$2,500 annual maintenance invoiced annually in advance
Premium Web Package Fees (Additional Charge):
$5,000 initial installation charge
$1,500 annual maintenance invoiced annually in advance
TRANSFER AGENCY SERVICE AGREEMENT
Schedule B
FEES AND EXPENSES
1.
XXX PLAN FEES:
The following fees will be charged directly to the shareholder account:
Annual maintenance fee $15.00 / account*
*Includes a Bank Custody Fee.
4.
ANTI-MONEY LAUNDERING – CUSTOMER IDENTIFICATION PROGRAM (PATRIOT ACT) FEES
a.
New Account Service Fee
$3.00 per account
b.
Suspicious Report Filing
$25.00 per report
c.
Quarterly OFAC review
$0.05 per account per quarter
5.
NSCC INTERFACES
a.
Fund/Serv and Networking set-up
$1,000 per occurrence
b.
Fund/Serv and Networking processing
$250 per month per Company
c.
Comm/Serv processing
6.
a.
There will be a $500 per day minimum fee/rerun charge when the nightly processing has to be repeated due to incorrect NAV or dividend information received from the Portfolio Pricing Agent due to incorrect or untimely information provided by an Advisor or its Agent.
SPECIAL REPORTS CHARGES
All special reports and/or analyses requested by the Company , shall be subject to an additional charge, agreed upon in advance, based upon the following rates:
GFS Senior Staff $150.00 / hour
GFS Junior Staff $ 75.00 / hour
MIS Staff $200.00 / hour
On each annual anniversary date of this Agreement, the fees enumerated in this Schedule B may be increased by the change in the Consumer Price Index for the Northeast region (CPI) for the twelve month period ending with the month preceding such annual anniversary date. Any CPI increases not charged in any given year may be included in prospective CPI fee increases in future years.
TRANSFER AGENCY SERVICE AGREEMENT
Schedule C – AML Customer Identification Program Delegation
In recognition of the importance of complying with the USA Patriot Act of 2001 and the regulations promulgated thereunder (collectively, the “Patriot Act”), which imposes new anti-money laundering requirements on financial institutions including mutual funds, the Company has developed and implemented a written anti-money laundering program, (“Program”), designed to satisfy the requirements of the Patriot Act.
The Company , in recognition of the fact that the Patriot Act enables a mutual fund to delegate to its transfer agent the implementation and operation of aspects of its anti-money laundering program, pursuant to Section 2(k), delegates to GFS the implementation and operation of certain aspects of the Company ’s program.
1. Duties. The Company delegates to GFS the implementation and operation of their Customer Identification Program, (“CIP”), designed to identify and verify persons seeking to open an account with the Company , to the extent reasonable and practicable. GFS will maintain records of the information used to verify the person’s identity and determine whether the person appears on any lists of known or suspected terrorist or terrorist organizations provided to the Company by any government agency. Duties include:
a.
Prior to opening a customer account or granting customers authority to effect transactions with respect to an account, GFS shall obtain and record, on behalf of the Company , the following identifying information about each customer, at a minimum including:
i.
Name;
ii.
Date of birth, for a natural person;
iii.
Addresses, including
1.
residence or business street address or an Army Post Office or Fleet Post Office box number or residential or business street address of next of kin or other contact individual; or
2.
principal place of business local office or other physical location, for a person other than a natural person; and
iv.
Identification numbers:
1.
A taxpayer identification number from each customer that is a US person; or
2.
A taxpayer identification number, passport number and country of issuance, alien identification card number, or number and country of issuance of any other government-issued document evidencing nationality or residence and bearing a photograph or similar safeguard from each customer that is not a US person, except that the customer can provide this information within a reasonable period of time after the account is established provided that the customer has applied for and can provide a copy of such application for the employer identification number prior to such time.
TRANSFER AGENCY SERVICE AGREEMENT
Schedule C – AML Customer Identification Program Delegation
b. GFS must verify all the above stated forms of customer identification within a reasonable time after the account is opened. Verification can occur through:
i.
Documentation including:
1.
Unexpired government-issued identification, such as a driver’s license or passport for individuals; and
2.
Documents showing the existence of an entity, such as certified articles of incorporation, a government-issued business license, a partnership agreement, or Company instrument for a person that is not an individual.
ii.
When documentary verification fails for reasons including but not limited to, GFS not being familiar with the documents presented, no documentation is obtained by GFS, or the customer does not open the account in person, GFS may then verify customer identity via non-documentary methods including:
1.
Directly contacting the customer;
2.
Independent verification of the customer’s identity through comparison of information provided by customer with information obtained from a consumer reporting agency, public database, or other source;
3.
Checking references with other financial institutions; and
4.
Obtaining a financial statement.
iii.
When GFS cannot verify the identity of a customer, who is not an individual, by documentary or non-documentary methods stated above, GFS shall obtain information about individuals with authority or control over such account, such as persons authorized to effect transactions in the Shareholder or record’s account.
c.
GFS must maintain records of all information obtained from customers to verify their identity, including at a minimum:
i.
All customer identification documentations obtained under paragraph 1(a). Such information must be retained by GFS for five (5) years after the date the account is closed;
ii.
A description of any documentary method used to verify identification, as set out in paragraph b(i) above. GFS must note the type of documents, any identification number in the document, place of issuance and date of issuance. Such information must be retained by GFS for five (5) years after the record is made;
TRANSFER AGENCY SERVICE AGREEMENT
Schedule C – AML Customer Identification Program Delegation
iii.
A description of the non-documentary methods, as set out in paragraph b(ii) above, and results of the measures GFS took to verify the identity of the customer. Such information must be retained by GFS for five (5) years after the record is made; and
iv.
A description of how GFS resolved any substantive discrepancy it discovered when verifying the customer identification information it received. Such information must be retained by GFS for five (5) years after the record is made.
v.
Other exempt account information as specified by the rules.
d.
Within a reasonable time after GFS opens a customer account, and preferably prior to opening the account, GFS must make a determination as to whether the customer appears on any list of known or suspected terrorists or terrorist organizations as issued by any federal government agency and designated as such by the Department of the Treasury. GFS should make the determination by cross-checking customer names with such lists.
Company must post a notice on its website and its account applications in an effort to give customers notice, prior to opening the account, that GFS, for the Company , is requesting information to verify the customer’s identity. The notice must generally describe the identification requirements.