Contract
Exhibit
4.9
24
February 2010
Xx. Xxxx
X. Xxxxxxxxx
0000
Xxxxxxx Xxxxxx
Xxxxxx
XX
00000
XXX
Dear
Xxxx:
Your
Employment with Xxxxxxx plc
This
letter amends your employment letter dated 31 October 2007 (the “Agreement”) as
follows:
A.
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Xxxxxxxxx
0, Xxxxxxxxxxx, is
replaced in its entirety with the
following:
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“9.
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Termination:
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(a)
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Your
employment will terminate on: (i) the acceptance by the Company
of your voluntary resignation as of its effective date, provided that the
Company is given not less than six (6) months prior written notice of your
intention to resign; (ii) at the Company’s option, your disability in a
circumstance where you are entitled to claim benefits under the Company’s
long term disability policy, subject to any statutory requirement to
accommodate such disability; (iii) your death; (iv) your Retirement; or
(v) your dismissal by reason of your knowing and material breach of any of
the provisions of paragraph 8 or 10 or any other material terms of this
agreement. In any of such events, you will not be entitled to
any compensation or benefits other than (x) Base Salary earned through the
Termination Date, which shall be paid within thirty (30) days of your
Termination Date, (y) any amount earned or owing to you but not yet paid,
which amount shall be paid no later than the Short-term Deferral Deadline,
and (z) any other benefits to which you are entitled, if any, in
accordance with the provisions of applicable plans, programs and
arrangements of the Company and its affiliates (the amounts described in
(x), (y) and (z) are collectively referred to hereinafter as the “Accrued
Obligations”). Notwithstanding the foregoing, you may also be
entitled to the rights and prorated Annual Bonus provided by subparagraph
9(d). For purposes of this paragraph 9, the phrase “Termination
Date” means either the date on which your employment terminates pursuant
to the first sentence of this subparagraph 9(a) or the effective date of a
notice given by the Company pursuant to subparagraph 9(b), as the case may
be. For purposes of this paragraph 9, the phrase “Short-term
Deferral Deadline” means the last day on which a payment would qualify as
a short-term deferral under Treas. Reg. § 1.409A-1(b)(4). A
payment that occurs no later than the 15th day of the third month
following your first taxable year in which the right to the payment is no
longer subject to a substantial risk of forfeiture (within the meaning of
Section 409A of the Internal Revenue Code) or the 15th day of the third
month following the end of the Company's first taxable year in which the
right to the payment is no longer subject to a substantial risk of
forfeiture generally qualifies as a payment before the Short-Term Deferral
Deadline.
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(b)
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Unless
terminated earlier under subparagraph 9(a), the Company may terminate your
employment by giving you not less than 12 months' notice in writing at any
time (the “Termination Notice”). At any time after it gives such
notice of termination the Company shall not be obliged to provide you with
work and it may, in its discretion, take any one or more of the following
steps in respect of any unexpired period of
notice:
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(i)
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require
you to comply with such reasonable conditions as it may specify in
relation to attending at, or remaining away from, the place(s) of business
of the Company;
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(ii)
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withdraw
any powers vested in, or duties assigned to, you;
or
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(iii)
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require
you to forthwith resign as a director of the Company and from all offices
held by you in any affiliate of the Company and from all other
appointments or offices which you hold as nominee or representative of the
Company or any affiliate of the Company and, if you fail so to do, the
Company is irrevocably authorised by you to appoint some person in your
name and on your behalf to execute such documents and to do such other
things as are reasonably necessary to give effect to such
resignations;
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provided
that you shall continue to receive your Base Salary, Annual Bonus and Benefits
provided for elsewhere in this agreement (collectively the “Compensation”) until
the Termination Date, and provided that you shall continue to be eligible to
receive variable compensation and any other awards or entitlements provided for
elsewhere in this agreement, without any diminution or reduction resulting from
the operation of this clause. The Company shall procure that you are treated as
a Good Leaver for such awards or entitlements for the purposes of any relevant
plans.
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(c)
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If
your employment is terminated pursuant to subparagraph 9(b), you will not
be entitled to any compensation or benefits after the Termination Date
other than (i) the Accrued Obligations, (ii) any accrued (but not taken)
vacation pay with pro ration for any partial year of employment, which
amount shall be paid within thirty (30) days of the Termination Date,
(iii) reasonable outplacement services actually incurred by you which
are directly related to the termination of your employment with the
Company and which are incurred only during a 6-consecutive month period
that ends within or with the 12-month period following the Termination
Date, and (iv) the rights and prorated Annual Bonus to which you may be
entitled under subparagraph 9(d).
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(d)
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Provided
you are a “Good Leaver” as of the Termination Date, upon such date: (i)
the restrictions on trading in any Bonus Shares shall have no further
effect and (ii) you shall vest in and be paid no later than the Short-term
Deferral Deadline such of your unpaid Deferred Shares in such proportion
as the number of months since the date of grant of the corresponding Bonus
Shares bears to 36 months. In the event of a termination of
your employment other than for dismissal for cause or for breach pursuant
to subparagraph 9(a)(v), the Company will also pay your Annual Bonus on a
prorated basis to the Termination Date, such prorated amount to be paid to
you at the time the annual bonuses for the Company are paid to all
employees, but in no event later than the Short-term Deferral
Deadline.
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(e)
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If,
after the Company provides you Termination Notice in accordance with
subparagraph 9(b), your employment is terminated pursuant to an event
described in subparagraph 9(a), you shall be considered to have terminated
your employment pursuant to subparagraph 9(a). By way of
illustration, in the event you knowingly and materially breach any of the
provisions of paragraph 10 after a Termination Notice has been given
pursuant to subparagraph 9(b), the Company may elect to immediately
terminate your employment pursuant to subparagraph
9(a)(v).
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(f)
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In
the event that any actions taken by the Company after the giving of a
Termination Notice cause or may be deemed to cause a “separation from
service” under Treas. Reg. § 1.409A-1(h)(1) then, notwithstanding the
foregoing provisions of this paragraph 9, to the extent the amount of the
Compensation does not exceed the Separation Pay Exemption Amount, such
amount shall be exempt from Section 409A of the Internal Revenue Code
(“Section 409A”) and shall be paid in strict accordance with the foregoing
provisions of this paragraph 9. The amount of the Compensation
that is in excess of the Separation Pay Exemption Amount shall be subject
to the requirements of Section 409A and shall be paid in accordance with
the foregoing provisions of this paragraph 9, unless you are a Specified
Employee upon your separation from service in which case the excess amount
shall be paid as follows: (i) no portion of the excess amount
may be paid, or commence to be paid, earlier than 6 months after your
separation from service, (ii) in the case of a payment that would have
otherwise been paid during such 6-month period, the payment shall be made
on the first day of the seventh month following the date on which you
separated from service, (iii) in the case of instalment payments that
would have otherwise been paid during such 6-month period, such instalment
payments shall be accumulated and paid on the first day of the seventh
month following the date on which you separated from service and the
remaining instalments shall be paid in strict accordance with the
foregoing provisions of this paragraph 9, and (iv) the determination of
the Compensation payable under this agreement that may be considered
excess amounts shall be made in the following order (those that are listed
first shall be considered not to exceed the Separation Pay Exemption
Amount to the maximum extent possible): (I) Benefits, then (II) any
payments in cash that are to be paid in instalments, then (III) any
payments in cash that are to be paid in a lump sum, and (IV) any noncash
payments. For purposes of this subparagraph 9(f), the phrase
“Separation Pay Exemption Amount” means an amount equal to two times the
lesser of (x) the sum of your annualized compensation based upon the
annual rate of pay for services provided to the Company for your taxable
year preceding the taxable year in which you separate from service
(adjusted for any increase during that year that was expected to continue
indefinitely if you had not separated from service); or (y) the maximum
amount that may be taken into account under a qualified plan pursuant to
Section 401(a)(17) of the Internal Revenue Code for the year in which you
separate from service, and the phrase “Specified Employee” shall be
defined in accordance with Treas. Reg. §1.409A-1(j) and such rules as many
be established by the Company (including its delegate) from time to
time.
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(g)
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The
terms and conditions of this letter agreement are in lieu of and not in
addition to and in full satisfaction of any and all other claims and
entitlements which you have or may have upon the termination of your
employment in any of the circumstances contemplated by this agreement, by
statute or at common law including, without limitation for severance pay
entitlement, notice of termination or pay in lieu thereof, salary,
bonuses, automobile allowances, vacation and/or vacation pay and other
remuneration and benefits payable or otherwise provided to you in relation
to your employment by the Company (including, specifically, any preceding
employment by the Company or the Xxxxxxx Group); and the compliance by the
Company with these terms will effect a full and complete release of the
Company for any and all claims which you may have then for whatever reason
or cause in connection with your employment and the termination of it
other than those obligations specifically reflected in this letter
agreement. By agreeing to the terms of this letter agreement,
and in order to be entitled to the Compensation, benefits and other rights
provided by subparagraphs (b) and(c), you must effectively execute such
releases (including, but not limited to, a release immediately following
the delivery of Termination Notice and a supplemental release immediately
following the Termination Date) as the Company, in its sole discretion,
deems necessary or advisable and deliver resignations from all offices,
positions and directorships held with the Company or any of the Xxxxxxx
Group if and when requested by the Company. In the case of any
defined benefit pension plan of which you are a member as at the date of
the termination of your employment, service accrual will cease at the date
of termination of employment and you will either become a pensioner or
deferred pensioner in accordance with the rules of that pension plan
including any “Good Leaver” provisions where applicable. In the
event that you fail to execute such release as the Company may require
pursuant to this subparagraph 9(g) your employment shall terminate on the
day on which Termination Notice is given by the Company (or such later
date as the Company may specify in writing) and the Company shall (i) not
treat you as a “Good Leaver” for the purposes of the Annual Bonus
Incentive Plan and (ii) shall not (and shall not be obliged to) make any
payment to you or provide any benefits to you following the termination of
your employment under this paragraph 9 or otherwise save in respect of
salary accrued and earned up to the date of termination. In the
event that you bring any claim against the Company in respect of the
termination of your employment (whether or not you have signed a release)
the Company shall (x) require you to repay any sums paid to you after the
giving of a Termination Notice under subparagraph 9(b) above and (y)
require you to use your best endeavours to find alternative employment as
soon as possible following the termination of your employment with the
Company and (z) set off any sums earned (or sums that you could reasonably
be expected to have earned if you have used your best endeavours) against
any award of damages or compensation ordered to be paid to you by a court
of competent jurisdiction.”
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B.
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Subparagraph
c) of the definition of “Benefits” of
Schedule A is replaced in its entirety with the
following:
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“c)
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Five
weeks of vacation in respect of each completed twelve (12) month period,
to be taken at such time or times as are mutually convenient to you and
the Company, but not payment in lieu thereof. Unused vacation
cannot be carried forward; and”
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C.
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Except
as modified herein the Agreement remains in full force and effect
unchanged.
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If the
revisions to your terms of employment as set out in this letter are acceptable
to you, please sign and date three copies in the places indicated and return two
signed and dated copies to the undersigned, at which time those revisions will
become effective.
Yours
very truly
Xxxxx
Xxxxx
Chief
Executive Officer
I hereby
accept the revisions to the terms and conditions of my employment as set out
above and acknowledge that the Agreement, as modified by this letter, contains
all the terms and conditions of my employment with the Company, as and from the
date hereof, and that no other terms, conditions or representations form
part of this agreement.
SIGNED,
SEALED & DELIVERED
In
the presence of:
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Witness
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[name
of employee]
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Date
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