Exhibit H (1) Administrative Services Agreement
Exhibit H (1)
Administrative Services Agreement
ADMINISTRATIVE SERVICES AGREEMENT
Between
FUND FOR TAX-FREE INVESTORS, INC.
And
FBR NATIONAL BANK & TRUST
This Administrative Services Agreement (the "Agreement") is entered into this 1st day of April, 2001 by and between Fund for Tax-Free Investors, Inc. (the "Fund") and FBR National Bank & Trust ("FBR National" sometimes hereinafter to as the "Administrator").
RECITALS
I. WHEREAS FBR National and its personnel have expertise and experience in providing custodian, transfer agent, shareholder accounting and other administrative services to registered management investment companies, and
II. WHEREAS the parties wish to set forth herein the manner and terms upon which services will be provided.
NOW THEREFORE, the parties hereto agree as follows:EMPLOYMENT OF FBR NATIONAL
1. The Fund hereby employs FBR National to perform the services as set forth in Schedule I to this Agreement.
2. As compensation for the services to be rendered, the Fund shall pay FBR National an annual fee as set forth in Schedule 2 to this Agreement.
The fee will be accrued by the Fund daily and paid on such terms as may from time-to-time be mutually agreeable to the Fund and FBR National. In the event of termination of this Agreement, the fee shall be computed on the basis of the period ending on the last business day on which this Agreement is in effect subject to a pro rata adjustment based on the number of days elapsed in the current month as a percentage of the total number of days in such month.
In addition to the fees described above, FBR National may impose a charge of $5 per month on any account whose average daily balance for the month falls below $500 due to redemptions. The fee will continue to be imposed during the months when the account balance remains below $500. The fee will be imposed on the last business day of the month. This fee will not be imposed on tax-sheltered retirement plans or accounts established under the Uniform Gifts or Transfers to Minors Act.
3. Subject to and in accordance with the governing instruments of the Fund and of FBR National respectively, directors, officers, agents, and stockholders of the Fund are or may be interested in FBR National (or any successor thereof) as shareholders or otherwise; and the effect of any such inter-relationships shall be governed by said governing instruments and the applicable provisions of the Investment Company Act of 1940.4. This Agreement shall continue in effect so long as such continuance is approved at least annually by a vote of a majority of the Fund's Board of Directors, including the votes of a majority of the Directors who are not parties to such contract or interested persons of any such party, cast in person at a meeting called for the purpose of voting on such approval. Provided, however, that (a) this Agreement may be terminated without penalty either by vote of the Board of Directors of the Fund or by vote of majority of the outstanding voting securities of the Fund, on sixty days prior written notice to FBR National, and (b) this Agreement may be terminated by FBR National on sixty days prior written notice to the Fund. A party may assign this Agreement with the prior written consent of the other party. Any notice under this Agreement shall be given in writing, addressed and delivered, or mailed postpaid, to the other party at any office of such party. As used in this Agreement, the terms "interested persons" and "vote of a majority of the outstanding securities" shall have the respective meanings set forth in Section 2(a) (19) and Section 2(a) (42) of the Investment Company Act of 1940.
5. The services of FBR National to the Fund hereunder are not to be deemed exclusive, and FBR National shall be free to render similar services to others so long as its services hereunder are not impaired thereby. FBR National shall for purposes herein be deemed to be an independent contractor and shall, unless otherwise expressly provided or authorized, have no authority to act for or represent the Fund in any way or otherwise be deemed an agent of the Fund.
6. No provision of this Agreement shall be deemed to protect FBR National against any liability to the Fund or its shareholders to which it otherwise would be subject by reason of willful misfeasance, bad faith, or gross negligence in the performance of its duties or the reckless disregard of its obligations under this Agreement. Nor shall any provision hereof be deemed to protect any Director or Officer of the Fund against any such liability to which he might otherwise be subject by reason of any willful misfeasance, bad faith or gross negligence in the performance of his duties or the reckless disregard of his obligations. If any provision of this Agreement shall be held or made invalid by a court decision, statute, rule, or otherwise, the remainder of this Agreement shall not be affected thereby.
7. Upon delivery of services by FBR National to the Fund, FBR National shall prepare and submit to the Fund, an invoice for the amounts to be paid by the Fund under this Agreement. The invoice shall contain a description of the services rendered. The calculation of the amount of the invoice shall be in accordance with the fee schedule as set forth in Section 2 which has been reviewed as to the reasonableness of the amounts by the Directors of the Fund who are not "interested persons" of the Fund. Unless agreed otherwise, within thirty (30) days of receipt of such invoice, the Fund shall pay to FBR National all amounts indicated as due and payable notwithstanding the provisions of Section 8 of this Agreement.
8. If the Fund or its designees shall determine any discrepancy in the invoice, the Fund shall give FBR National written notice of such discrepancy and the amount thereof. Within ten (10) days after receipt of such notice, FBR National shall either pay the Fund the amount of the discrepancy or inform the Fund in writing that FBR National disputes the existence or amount of the discrepancy. If FBR National disputes the existence or amount of the discrepancy, the parties agree that for a period of thirty (30) days they shall use their best efforts to resolve such dispute on a mutually satisfactory basis.
9. Any dispute or disagreement arising between FBR National and the Fund in conjunction with any provision of this Agreement, or the compliance or non-compliance therewith, or the validity or enforceability thereof which is not settled within thirty (30) days (or such other period as may be mutually agreed upon) from the date that either party informs the other in writing that such dispute or disagreement exists, shall be settled by arbitration in accordance with rules set by a three member panel, one member each selected by FBR National and the Fund and the third being an attorney selected by mutual agreement of FBR National and the Fund, the aforesaid with all charges submitted by said attorney to be shared equally by FBR National and the Fund. The member representing the Fund shall be selected by a majority of the Directors of the Fund who are not "interested persons" of the Fund. A decision shall be rendered by the panel within thirty (30) days of a meeting held in such place or places as may be agreed by the panel, and FBR National and the Fund shall comply with such decision. The decision of the panel shall be final and not subject to judicial review, and judgment may be entered thereon in accordance with applicable law in any court having jurisdiction thereof.
10. Absent willful misfeasance, bad faith, gross negligence, or reckless disregard of duties, FBR National shall not be liable to the Fund for any special, incidental, or consequential damages for losses arising out of or relating to the performance of its obligations under this Agreement, whether or not such damages or losses were caused by the acts or omissions of FBR National or its employees. FBR National is fully responsible for the accurate transmission to the Fund of information provided to FBR National by third parties but is not responsible for the accuracy of the information so provided.
11. All documents and files which may be or have been furnished by FBR National to the Fund and which may be produced or prepared by FBR National in connection with this Agreement shall be and remain the exclusive property of the Fund.
12. FBR National will preserve for the period required in Rule 31a-2 of the General Rules and Regulations under the Investment Company Act of 1940, such records maintained by FBR National as are required to be maintained by Rule 31a-1 of such rules.
13. At the option of a majority of the Directors of the Fund who are not "interested persons" of the Fund, the books and records of FBR National, insofar as such books and records pertain to the services, shall be available for inspection by the Fund and its agent at the offices of FBR National during regular business hours, upon prior written notice to FBR National by the Fund.
14. Neither FBR National nor the Fund shall be considered to be in default in the performance of their respective obligations hereunder to the extent that the performance of any such obligation or obligations is prevented or delayed by an act of God or any cause beyond the control of FBR National or the Fund, as the case may be. In the event of equipment breakdown beyond its control, FBR National shall take reasonable steps to minimize service interruptions.
15. The services as provided by FBR National in accordance with this Agreement shall not be deemed accepted until the Fund has verified the content and accuracy of those services provided by FBR National. The Fund shall notify FBR National in writing within ten (10) days of the Fund's receipt of services of its acceptance or rejection of such services. If such notification is not received within ten (10) days of the Fund's receipt of services, the services will be deemed to have been accepted.
16. In the event that FBR National fails to meet the performance schedules (if any) contained herein and such failure is not caused by the Fund, FBR National shall take such steps as may be necessary to improve the schedule(s) in such form as is required to meet such performance or delivery schedules (if any) described herein.17. FBR National and the Fund may amend, modify, or supplement this Agreement only by a written instrument executed by both FBR National and the Fund. If any such amendment, modification, or supplement causes an increase or decrease in the price of, or time required for, the performance of this Agreement, an equitable adjustment shall be made, and this adjustment shall be mutually agreed upon by FBR National and the Fund and the Agreement modified in writing accordingly.
18. All notices, demands, and other communications required or permitted to be given hereunder shall be made in writing and shall be deemed to be duly given if personally delivered or if deposited in the United States mail, by registered or certified mail, with postage prepaid, and addressed to the appropriate party at the address set forth below, or at such other address as the parties may designate in writing delivered in accordance with the provisions of this Section 18.
If to FBR National:
FBR National Bank & Trust
0000 Xxxxxxxx Xxxxxx
Xxxxxxxx, Xxxxxxxx 00000
Attention: PresidentIf to the Fund:
Fund for Tax-Free Investors, Inc.
0000 Xxxxxxxx Xxxxxx
Xxxxxxxx, Xxxxxxxx 00000
Attention: Chairman
19. This Agreement is intended by the parties as a full expression of their agreement with respect to the subject matter hereof and a complete and exclusive statement of the terms thereof. No course of prior dealings between the parties and no usage of trade shall be relevant or admissible to supplement, explain, or vary any of the terms of this Agreement. Acceptance of, or acquiescence in, or a course of performance rendered under this Agreement shall not be relevant or admissible to vary the terms and meaning of this Agreement, even though the accepting or acquiescing party has knowledge of the nature of the performance and the opportunity to make objection. No representations, undertakings, or agreements have been made or relied upon in the making of this Agreement other than those specifically set forth herein.
20. This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland and shall be binding upon and shall inure to the benefit of the parties hereto.IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first above written.
Witness: | Fund for Tax-Free Investors, Inc. |
/s/ Xxxxxxxxx X. Xxxxx | By: /s/ Xxxxxx X. X'Xxxxxx |
Witness: | FBR National Bank & Trust |
/s/ Xxxxxxxxx X. Xxxxx | By: /s/ Xxxxx X. Xxxxxxx |
SCHEDULE I
FBR NATIONAL BANK & TRUST
Description of Services
Custodian Services
Services Included:
- Safekeeping of securities
- Delivery of securities sold
- Receipt of securities purchased
- Retain Fund cash in separate account(s)
Shareholder Servicing and Transfer Agent Services
- Services Included:
- Maintenance of individual shareholder accounts
- Posting of all transactions
- Preparation of periodic shareholder statements
- Preparation of transaction confirmations
- Income distributions
- Respond to inquiries from shareholders
- Process account changes such as name or address
Administrative Services
Services Included:
- General ledger accounting
- Portfolio accounting
- Daily share pricing
- Maintenance of records per SEC regulations
- SEC registration fees
- State "Blue Sky" fees
- Trustees fees and expenses
- Insurance
- Legal fees
- Prospectus preparation
- Tax return preparation
- Shareholder report preparation
- Printing
- Postage
- Printing of statement stock and envelopes
SCHEDULE 2
FBR NATIONAL BANK & TRUST
Schedule of Fees
Fund for Tax-Free Investors, Inc.
Money Market Portfolio
25 basis points per annum (.0025%)
Virginia Tax-Free Portfolio
30 basis points per annum (.0030%)
Maryland Tax-Free Portfolio 30 basis points per annum (.0030%)