DEFERRED COMPENSATION AGREEMENT
THIS AGREEMENT, amended and restated on this ____ day of June, 2003 (as
amended and restated, the "Agreement"), by and between Provident Bank, having
its principal offices at 000 Xxxxx Xxxxxxxxx, Xxxxxxxxxx, Xxx Xxxx 00000 (the
"Bank"), and __________________ (the "Director").
WHEREAS, the Director serves or has served as a director of the Bank,
and
WHEREAS, the Bank and the Director previously entered into an agreement
whereby the Bank agreed to provide to the Director a vehicle under which the
Director can defer receipt of any or all directors' fees or incentive payments
payable by the Bank; and
WHEREAS, in connection with the reorganization of the Bank into mutual
holding company form as a subsidiary of Provident Bancorp, Inc., a mid-tier
stock holding company ("Company"), the Bank and the Director amended the
Agreement to permit the Director to express an investment preference to have all
or a portion of his account invested in stock of the Company or other investment
options as may be made available to him from time to time; and
WHEREAS, in connection with the addition of certain other investment
options which may be requested by a Director, the Bank and the Director desire
to further amend the Agreement to conform it to the manner in which the
Director's deferral arrangement will currently operate; and
WHEREAS, Section 5.1 of the Agreement permits the Agreement to be
amended from time to time.
NOW, THEREFORE, in consideration of the mutual covenants and
obligations set forth in this Agreement, the Bank and the Director hereby agree
as follows:
1. DEFINITION OF TERMS AND CONSTRUCTION
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1.1. Definitions. Unless a different meaning is plainly implied by the
context, the following terms as used in this Agreement shall have the following
meanings:
(a) "Beneficiary" means the person or persons (and their heirs) as
designated by the Director in a written instrument submitted to the Director of
Human Resources of the Bank to whom the deceased Director's benefits are
payable. In the event the Director fails to properly designate a Beneficiary,
his Beneficiary shall be the person or persons in the first of the following
classes of successive preference surviving at the death of the Director: the
Director's (1) surviving spouse or (2) estate.
(b) "Board of Directors" shall mean the Board of Directors of the
Bank.
(c) "Change in Control" shall mean a change in control of a nature
that: (i) would be required to be reported in response to Item 1(a) of the
current report on Form 8-K, as in effect on the date hereof, pursuant to Section
13 or 15(d) of the Securities Exchange Act of 0000 (xxx "Xxxxxxxx Xxx"); or (ii)
results in a Change in Control of the Bank or the Company within the meaning of
the Home Owners Loan Act, as amended ("HOLA"), and applicable rules and
regulations promulgated thereunder, as in effect at the time of the Change in
Control; or (iii) without limitation such a Change in Control shall be deemed to
have occurred at such time as (a) any "person" (as the term is used in Sections
13(d) and 14(d) of the Exchange Act) is or becomes the "beneficial owner" (as
defined in Rule 13d-3 under the Exchange Act), directly or indirectly, of
securities of the Company representing 25% or more of the combined voting power
of Company's outstanding securities except for any securities purchased by the
Bank's employee stock ownership plan or trust; or (b) individuals who constitute
the Board on the date hereof (the "Incumbent Board") cease for any reason to
constitute at least a majority thereof, provided, however, that this sub-section
(b) shall not apply if the Incumbent Board is replaced by the appointment by a
Federal banking agency of a conservator or receiver for the Bank provided
further, that any person becoming a director subsequent to the date hereof whose
election was approved by a vote of at least three-quarters of the directors
comprising the Incumbent Board, or whose nomination for election by the
Company's stockholders was approved by the same Nominating Committee serving
under an Incumbent Board, shall be, for purposes of this clause (b), considered
as though he were a member of the Incumbent Board; or (c) a plan of
reorganization, merger, consolidation, sale of all or substantially all the
assets of the Bank or the Company or similar transaction in which the Bank or
Company is not the surviving institution occurs; or (d) a proxy statement
soliciting proxies from stockholders of the Company, by someone other than the
current management of the Company, seeking stockholder approval of a plan of
reorganization, merger or consolidation of the Company or similar transaction
with one or more corporations as a result of which the outstanding shares of the
class of securities then subject to the Agreement are to be exchanged for or
converted into cash or property or securities not issued by the Company; or (e)
a tender offer is made for 25% or more of the voting securities of the Company
and the shareholders owning beneficially or of record 25% or more of the
outstanding securities of the Company have tendered or offered to sell their
shares pursuant to such tender offer and such tendered shares have been accepted
by the tender offeror.
(d) "Code" shall mean the Internal Revenue Code of 1986, as amended
from time to time, or any successor statute.
(e) "Committee" shall mean the Committee appointed to administer the
Agreement pursuant to Article VII.
(f) "Compensation" shall mean the amount of directors' fees paid by
the Bank to the Director during a Deferral Year prior to reduction for
Compensation Deferrals made under this Agreement. In the case of management,
compensation shall be defined as incentive payments, paid by the Bank to the
Director, in his capacity as an employee during a Deferral Year prior to
reduction for Compensation Deferrals made under this Agreement.
(g) "Compensation Deferral" shall mean the amount or amounts of the
Director's Compensation deferred under the provisions of Section 3 of this
Agreement.
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(h) "Deferral Account" shall mean the account maintained to reflect
the Director's Compensation Deferrals made pursuant to Section 3 hereof and any
other credits or debits thereto.
(i) "Deferral Year" shall mean each calendar year during which the
Director makes, or is entitled to make, Compensation Deferrals under Section 3
hereof.
(j) "Hardship" shall mean a sudden or unexpected illness, accident or
similar event affecting the Director, his Beneficiary or a family member, which
is beyond the control of the Director, his Beneficiary and any family member and
which causes the Director or, if applicable, his Beneficiary to incur a severe
financial hardship, as determined by the Committee (acting without the
participation of the requesting Director, if he is a member of the Committee) in
its sole discretion. For purposes of the above, the members of the Director's or
his Beneficiary's families shall include their spouses, lineal descendants and
ancestors.
(k) "Investment Options" or "Deemed Investments" shall mean the
investment options designated by the Committee from which the Director may
express a preference for the constructive investment of his Account. Investment
Options may include, for example, (i) equity markets (including the stock of the
Company or its successors), (ii) money market securities (i.e., Treasury bills
or other obligations of the United States government or any state government or
municipality, certificates of deposit), (iii) assets which can be liquidated
within sixty (60) days with no loss of principal; mutual funds or time deposits
issued by the Company or other financial institutions. Investment Options are
subject to change from time to time as the Committee, in its discretion, deems
necessary or appropriate. Investment Options shall be used as earning indices in
order to determine the gain or loss in the Director's Deferral Account. No
provision of the Agreement shall be construed as giving any Director an interest
in any of the Investment Options nor shall any provision require that the
Company make any investment in any option.
(l) "Trustee" shall mean the Trustee, if any, of any grantor trust
which may be established by the Bank to accumulate assets for the purpose of
providing the benefits promised under this Agreement.
(m) "Valuation Date" shall mean the last business day of each calendar
quarter and any other day upon which the Bank makes a valuation of the Deferral
Account.
1.2. Plurals and Gender. Where appearing in this Agreement the singular
shall include the plural and the masculine shall include the feminine, and vice
versa, unless the context clearly indicates a different meaning.
1.3. Headings. The headings and sub-headings in this Agreement are inserted
for the convenience of reference only and are to be ignored in any construction
of the provisions hereof.
2. PERIOD DURING WHICH COMPENSATION DEFERRALS ARE PERMITTED
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2.1. Commencement of Compensation Deferrals. The Director may elect, on a
form provided by, and submitted to, the Director of Human Resources of the Bank,
to commence Compensation Deferrals under Section 3 hereof for the Deferral Year
beginning immediately following the later of (i) the date this Agreement is
executed or (ii) the date such form is submitted to the Director of Human
Resources of the Bank.
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2.2. Termination of Deferrals. The Director shall not be eligible to make
Compensation Deferrals after the earliest of the following dates:
(a) The date on which he ceases to serve as a Director of the Bank; or
(b) The effective date of the termination of this Agreement.
3. COMPENSATION DEFERRALS
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3.1. Compensation Deferral Elections.
(a) Prior to the first day of any Deferral Year, the Director may
elect, on the form described in Section 2.1 hereof, to defer the receipt of all
or a portion of his Compensation for such Deferral Year. Such writing shall set
forth the amount of such Compensation Deferral (in whole percentage or dollar
amounts) and may set forth a specific type of his Compensation (i.e., based on
the activity for which a specific portion of Compensation is paid) from which
such Compensation Deferrals are to be made. Such election shall continue in
effect for all subsequent Deferral Years unless it is canceled or modified as
provided below.
(b) Compensation Deferrals shall be withheld pro rata from each
payment of Compensation (or payment of a specific type of Compensation, if
applicable) by the Bank to the Director based upon the percentage or dollar
amount elected by the Director under Section 3.1 (a) hereof.
(c) The Director may cancel or modify the amount of his Compensation
Deferrals on a prospective basis by submitting to the Director of Human
Resources of the Bank a revised Compensation Deferral election form. Such change
will be effective as of the first day of the Deferral Year following the date
such revision is submitted to the Director of Human Resources of the Bank.
3.2. Valuation of Deferral Account.
(a) The Bank shall establish a bookkeeping Deferral Account to which
will be credited an amount equal to the Director's Compensation Deferrals under
this Agreement. Compensation Deferrals shall be allocated to the Deferral
Account on the first business day following the date such Compensation Deferrals
are withheld from the Director's Compensation. As of the date of this Agreement,
the Deferral Account also shall be credited with the amounts credited to the
Director under each other outstanding elective deferred compensation agreement
entered into by and between the Bank and the Director which is superseded by
this Agreement pursuant to Section 6.10 hereof. The Deferral Account shall be
debited to reflect any distributions from such Account. Such debits shall be
allocated to the Deferral Account as of the date such distributions are made.
(b) As of each Valuation Date, income, gain and loss equivalents
(determined as if the Deferral Account is invested in the manner set forth under
Section 3.3, below) attributable to the period following the immediately
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preceding Valuation Date shall be credited to and/or deducted from the
Director's Deferral Account.
3.3. Investment of Deferral Account Balance. Subject to such limitations as
may from time to time be required by law or imposed by the Committee, and
subject to such operating rules and procedures as may be imposed from time to
time by the Committee, each Director may express to the Committee a preference
as to how the Director's Deferral Account should be constructively invested
among the Investment Options.
(a) Any initial or subsequent expression of investment preference
shall be in writing, on a form provided by and filed with the Committee, and
shall be subject to such rules and procedures as the Committee may promulgate
from time to time, including rules as to when an expression of investment
preference will be effective. In the event a grantor trust has been established,
the Committee may forward the Directors expression of investment preference to
the Trustee.
(b) The contributions and credits and other amounts added to a
Director's Deferral Account may be constructively invested in accordance with
the then effective designation of investment preferences and (i) as of the
effective date of any new investment preference, all or a portion of the
Director's Deferral Account at that date may be constructively reallocated among
the designated Investment Options according to the directions specified in the
investment preference unless and until a subsequent investment preference shall
be filed and become effective. Unless otherwise announced by the Committee,
investment preferences may be changed no more than four (4) times per calendar
year and must be received by the Committee no less than fifteen (15) days before
the effective date of the change.
(c) If the Committee receives an initial or revised investment
preference which it deems to be incomplete, unclear or improper, the Director's
investment preference then in effect shall remain in effect (or, in the case of
a deficiency in an initial investment preference) until the next Valuation Date,
unless the Committee provides for, and permits the application of, corrective
action prior to that time. The Committee shall announce to the Director a
default Investment Option, which shall be substituted for the Director's
investment preference for any portion of his Deferral Account from which he
fails to file an investment preference.
(d) All investment preferences shall be advisory and shall not bind
the Bank, the Committee, or Trustee (if any). The Bank shall not be obligated to
invest any funds in connection with this Agreement. If, however, the Bank
chooses to establish a grantor trust in which to invest funds to provide for its
liabilities under this Agreement, the Trustee shall have complete discretion as
to investment.
(e) If a decision is made to follow the Directors' expressions of
investment preference, each Director's Deferral Account will be adjusted in the
following manner. Each Director's Deferral Account will be credited with
earnings or losses as if the Deferral Account were actually invested in
accordance with the Director's expression of investment preference, as follows.
As of each Valuation Date, the net earnings or losses of each Investment Option
since the preceding Valuation Date shall be allocated among all Deferral
Accounts in accordance with the preferences indicated by each Director as though
the Deferral Accounts had been invested in the Investment Option in accordance
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with each Director's indicated preference. For purposes of this allocation, the
Deferral Account of each Director will consist of the balance of the Deferral
Account as of the preceding Valuation Date, adjusted (i) by adding to the
balance any elective deferred Compensation made since the preceding Valuation
Date and (ii) by subtracting from such balance all distributions made to the
Director or to a Beneficiary. Each Deferral Account shall be further adjusted to
reflect any changes in investment preferences which have become effective since
the last Valuation Date.
(f) If it is determined that the constructive value of a Deferral
Account as of any date on which distributions are to be made differs materially
from the constructive value of the Deferral Account on the prior Valuation Date
upon which the distribution is to be based, the Committee, in its discretion,
shall have the right to designate any date in the interim as a Valuation Date
for the purpose of constructively revaluing the Deferral Account so that the
Deferral Account from which the distribution is being made will, prior to the
distribution, reflect its share of such material difference in value. Similarly,
the Committee may adopt a policy of providing for regular interim valuations
without regard to the materiality of changes in the value of the Deferral
Accounts.
4. DISTRIBUTIONS FROM DEFERRAL ACCOUNT
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4.1. (a) In General. Distributions from the Director's Deferral Account
shall be paid in quarterly installments over a period of five (5) years
beginning on the first day of the first calendar quarter coincident with or next
following the Director's mandatory retirement date, except in the event of an
accelerated distribution following a Change in Control or due to Hardship, in
accordance with Section 4.3 or 4.5 hereof. Each quarterly installment shall be
in an amount equal to the product of the then current balance in the Director's
Deferral Account multiplied by a fraction, the numerator of which shall be "one"
and the denominator of which shall be the number of remaining quarterly payments
to which the Director is entitled. A Director's mandatory retirement date shall
be the date determined under the retirement policy set by the Bank and
applicable to the Director.
(b) Request for Alternate Distribution. At any time on or before
twenty-four (24) months prior to a Director's mandatory retirement date, a
Director may request in writing, an earlier or later commencement of
distributions from his Deferral Account so long as the new distribution date is
at least twenty-four (24) months after the Director files such written request.
In addition, a Director may also request that his Deferral Account be paid in
quarterly installments over a period of no more than ten (10) years, rather than
five (5) years. The Committee (acting without the participation of the
requesting Director, if he is a member of the Committee) may, in its sole
discretion, decide whether to grant any request to accelerate or delay the
commencement of distributions or to distribute the Deferral Account over a
shorter or longer period, provided however, that distribution shall not commence
prior to the date on which a Director attains age sixty-five (65).
4.2. Death Prior to Complete Distribution of Deferral Account. Upon the
death of the Director prior to the commencement of the distribution of the
amounts credited to his Deferral Account, the balance of such Account shall be
distributed to his Beneficiary in the manner set forth under Section 4.1 hereof
beginning on the first day of the first calendar quarter coincident with or next
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following the date the Director dies. In the event of the death of the Director
after the commencement of such distribution, but prior to the complete
distribution of his Deferral Account, the balance of the amounts credited to his
Deferral Account shall be distributed to his Beneficiary over the remaining
period during which such amounts were distributable to the Director under
Section 4.1 hereof. Notwithstanding the above, the Board of Directors, in its
sole discretion, may accelerate the distribution of the Deferral Account upon
the Beneficiary's petition for acceleration based upon his incurring a Hardship,
in accordance with Section 4.5.
4.3. Accelerated Distribution Following a Change in Control.
Notwithstanding any other provision of this Agreement, at any time after a
Change in Control, upon written request to the Committee and with the consent of
the Committee, a Director shall be entitled to request a lump sum distribution
of the Director's vested Deferral Account balance. The Committee shall make a
determination on distribution within thirty (30) days of receipt of the written
request from the Director. The amount payable under this Section, if approved by
the Committee, shall be paid in a lump sum within thirty (30) days following
consent to such payment by the Board of Directors and shall be the fair market
value of the Deferral Account balance on the date of distribution.
4.4. Payments Due Missing Persons. The Bank shall make a reasonable effort
to locate all persons entitled to benefits under this Agreement. However,
notwithstanding any provisions of this Agreement to the contrary, if, after a
period of five (5) years from the date such benefit shall be due, any such
persons entitled to benefits have not been located, their rights under this
Agreement shall stand suspended. Before this provision becomes operative, the
Bank shall send a certified letter to all such persons to their last known
address advising them that their benefits under this Agreement shall be
suspended. Any such suspended amounts shall be held by the Bank for a period of
three (3) additional years (or a total of eight (8) years from the time the
benefits first become payable) and thereafter, if unclaimed, such amounts shall
be forfeited.
4.5. Hardship Distributions. A Director, who believes he has incurred a
Hardship may petition the Committee for a Hardship distribution. Upon a finding
that the Director has suffered a Hardship, the Committee may, in its sole
discretion, make distributions from the Director's Deferral Account prior to the
time specified for payment of benefits under the Agreement. The amount of such
distribution shall be limited to the amount reasonably necessary to meet the
requirements during the financial Hardship.
5. AMENDMENTS AND TERMINATION
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5.1. Amendments.
(a) The Bank and the Director may, by a written instrument signed by
both such parties, amend this Agreement at any time any manner except that no
such amendment shall have the effect of accelerating distributions of a
Director's Deferral Account other than as provided in Article 4 hereof.
(b) The Bank reserves the right to amend, in whole or in part, and in
any manner, any or all of the provisions of this Agreement by action of its
Board of Directors for the purposes of complying with any provision of the Code
or any other technical or legal requirements, provided that:
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(1) No such amendment shall make it possible for any part of
the Director's Deferral Account to be used for, or diverted to, purposes other
than for the exclusive benefit of the Director or his Beneficiaries, except to
the extent otherwise provided in this Agreement; and
(2) No such amendment may reduce the amount of the Director's
Deferral Account as of the effective date of such amendment.
6. MISCELLANEOUS.
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6.1. Rights of Creditors.
(a) This Agreement is unfunded. Neither the Director nor any other
persons shall have any interest in any specific asset or assets of the Bank by
reason of any Deferral Account hereunder, nor any rights to receive distribution
of his Deferral Account except and as to the extent expressly provided
hereunder. The Bank shall not be required to purchase, and shall not hold or
dispose of any investments pursuant to this Agreement.
(b) The rights of the Director and the Beneficiaries to the amounts
held in the Deferral Account are unsecured and shall be subject to the creditors
of the Bank. With respect to the payment of amounts held under the Deferral
Account, the Director and his Beneficiaries have the status of unsecured
creditors of the Bank. This Agreement is executed on behalf of the Bank by an
officer of the Bank as such and not individually. Any obligation of the Bank
hereunder shall be an unsecured obligation of the Bank and not of any other
person.
6.2. Agents. The Bank may employ agents and provide for such clerical,
legal, actuarial, accounting, advisory or other services as it deems necessary
to perform its duties under this Agreement. The Bank shall bear the cost of such
services and all other expenses it incurs in connection with the administration
of this Agreement.
6.3. Incapacity. If the Bank shall receive evidence satisfactory to it that
the Director or any Beneficiary entitled to receive any benefit under the
Agreement is, at the time when such benefit becomes payable, a minor, or is
physically or mentally incompetent to receive such benefit and to give a valid
release therefor, the Bank may make payment of such benefit otherwise payable to
the Director or Beneficiary to the conservator, executor, committee or other
legal representative of the estate of the Director or Beneficiary, and the
release of such other person or institution shall be a valid and complete
discharge for the payment of such benefit.
6.4. Cooperation of Parties. All parties to this Agreement and any person
claiming any interest hereunder agree to perform any and all acts and execute
any and all documents and papers which are necessary or desirable for carrying
out this Agreement or any of its provisions.
6.5. Governing Law. This Agreement is made and entered into in the State of
New York and all matters concerning its validity, construction and
administration shall be governed by the laws of the State of New York.
6.6. Nonguarantee of Directorship. Nothing contained in this Agreement
shall be construed as a contract or guarantee of the right of the Director to
be, or remain as, a director of the Bank or to receive any, or any particular
rate of, compensation.
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6.7. Counsel. The Bank may consult with legal counsel with respect to the
meaning or construction of this Agreement, its obligations or duties hereunder
or with respect to any action or proceeding or any question of law, and it shall
be fully protected with respect to any action taken or omitted by it in good
faith pursuant to the advice of legal counsel.
6.8. Spendthrift Provision. The Director's and Beneficiaries' interests in
the Deferral Account may not be anticipated, sold, encumbered, pledged,
mortgaged, charged, transferred, alienated, assigned nor become subject to
execution, garnishment or attachment and any attempt to do so by any person
shall render the Deferral Amount immediately forfeitable.
6.9. Notices. For purposes of this Agreement, notices and all other
communications provided for in this Agreement shall be in writing and shall be
deemed to have been duly given when delivered personally or mailed by United
States registered or certified mail, return receipt requested, postage prepaid,
or by nationally recognized overnight delivery service providing for a signed
return receipt, addressed to the Director at the home address set forth in the
Bank's records and to the Bank at the address set forth on the first page of
this Agreement, provided that all notices to the Bank shall be directed to the
attention of the Director of Human Resources of the Bank or to such other
address as either party may have furnished to the other in writing in accordance
herewith, except that notice of change of address shall be effective only upon
receipt.
6.10. Entire Agreement. This Agreement contains the entire understanding
between the Bank and the Director with respect to the payment of non-qualified
elective deferred compensation by the Bank to the Director. Effective as of the
date hereof, this Agreement replaces, and supersedes, all other non-qualified
elective deferred compensation agreements by and between the Director and the
Bank.
6.11. Interpretation of Agreement. Interpretations of, and determinations
related to, this Agreement made by the Bank in good faith, including any
determinations of the amounts of the Deferral Account, shall be conclusive and
binding upon all parties; and the Bank shall not incur any liability to the
Director for any such interpretation or determination so made or for any other
action taken by it in connection with this Agreement in good faith.
6.12. Successors and Assigns. This Agreement shall be binding upon and
shall inure to the benefit of, the Bank and its successors and assigns and to
the Director and his heirs, executors, administrators and personal
representatives.
6.13. Severability. In the event any one or more provisions of this
Agreement are held to be invalid or unenforceable, such illegality or
unenforceability shall not affect the validity or enforceability of the other
provisions hereof and such other provisions shall remain in full force and
effect, unaffected by such invalidity or unenforceability.
6.14. Execution in Counterparts. This Agreement may be executed in any
number of counterparts, each of which shall be deemed to be an original, but all
of which together shall constitute one and the same instrument.
6.15. Indemnification. It is understood and agreed that the Director shall
indemnify and hold the Bank harmless from any and all costs, expenses or losses
incurred by the Bank as a result of implementing any actions pursuant to the
instructions or directions given by the Director.
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6.16. Trust Fund. The Bank shall be responsible for the payment of all
benefits provided under the Agreement. At its discretion, the Bank may establish
one or more trusts, with such trustees as the Board may approve, for the purpose
of providing for the payment of such benefits. Such trust may be irrevocable,
but the assets thereof shall be subject to the claims of the Bank's creditors,
as set forth in Section 6.1(b). To the extent any benefits provided under the
Agreement are actually paid from any trust, the Bank shall have no further
obligation with respect thereto, but to the extent not so paid, such benefits
shall remain the obligation of, and shall be paid by, the Bank.
7. ADMINISTRATION
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7.1. Committee: Duties. This Agreement shall be administered by the
Committee, which shall be appointed by the Board. The Committee shall have the
authority to make, amend, interpret, and enforce all appropriate rules and
regulations for the administration of this Agreement and decide or resolve any
and all questions, including interpretations of this Agreement, as may arise in
connection with the Agreement. A majority vote of the Committee members shall
control any decision.
7.2. Agents. The Committee may, from time to time, employ other agents and
delegate to them such administrative duties as it sees fit, and may from time to
time consult with counsel who may be counsel to the Bank.
7.3. Binding Effect of Decisions. The decision or action of the Committee
in respect to any question arising out of or in connection with the
administration, interpretation and application of the Agreement and the rules of
regulations promulgated hereunder shall be final, conclusive and binding upon
all persons having any interest in the Agreement.
7.4. Indemnity of Committee. The Bank shall indemnify and hold harmless the
members of the Committee against any and all claims, loss, damage, expense or
liability arising from any action or failure to act with respect to this
Agreement, except in the case of gross negligence or willful misconduct.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first above written.
PROVIDENT BANK
By:
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Name:
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Title:
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DIRECTOR
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