AMENDMENT NO. 1 DATED APRIL 28, 2008
TO THE PARTICIPATION AGREEMENT DATED MAY 1, 2005
Amendment to the Participation Agreement (the "Agreement") by and among
MetLife Insurance Company of Connecticut, previously known as The Travelers Life
Insurance Company, on behalf of itself and certain of its segregated asset
accounts listed in Schedule A hereto, Xxx Xxxxxx Life Investment Trust, Xxx
Xxxxxx Funds Inc., and Xxx Xxxxxx Asset Management.
WHEREAS, on May 1, 2006, The Travelers Insurance Company was renamed
MetLife Insurance Company of Connecticut ("MICC") and The Travelers Life and
Annuity Company was renamed MetLife Life and Annuity Company of Connecticut
("MLACC");
WHEREAS, on December 7, 2007, MLACC was merged with and into MICC;
WHEREAS, the parties desire to amend the Agreement by updating the names
and expanding the separate accounts listed in Schedule A.
NOW THEREFORE, in consideration of the foregoing and of the mutual
covenants and conditions set forth herein and for other good and valuable
consideration, each of the parties amends the Agreement as follow:
1. Schedule A of the Participation Agreement is deleted and replaced in
its entirety with the attached Schedule A.
2. Except as provided herein, the Participation Agreement shall remain in
full force and effect. This Amendment and the Participation Agreement, as
amended, constitute the entire agreement between the parties hereto pertaining
to the subject matter hereof and fully supersede any and all prior agreements or
understanding between the parties hereto pertaining to the subject matter
hereof. In the event of any conflict between the terms of this Amendment and the
Participation Agreement, the terms of this Amendment shall control.
3. This Amendment may be amended only by written instrument executed by
each party hereto.
4. This Amendment shall be effective as of the date written above.
IN WITNESS WHEREOF, each of the parties hereto have caused this Amendment No. 1
to be executed in their names and on their behalf by and through their duly
authorized officers signing below.
METLIFE INSURANCE COMPANY OF CONNECTICUT
(on behalf of the Accounts and itself)
By: /s/ Xxxxxxxxxxx X. Xxxxxx
------------------------------------------------
Name: Xxxxxxxxxxx X. Xxxxxx
Title: Vice President & Actuary
XXX XXXXXX LIFE INVESTMENT TRUST
By: /s/ Xxxxxx X. Xxxxxxx
------------------------------------------------
Name: Xxxxxx X. Xxxxxxx
Title: CFO and Treasurer
XXX XXXXXX ASSET MANAGEMENT
By: /s/ Xxxxxx Xxxx
------------------------------------------------
Name: Xxxxxx Xxxx
Title: Managing Director
XXX XXXXXX FUNDS INC.
By: /s/ Xxxxxx Xxxxxxx
------------------------------------------------
Name: Xxxxxx Xxxxxxx
Title: Managing Director
SCHEDULE A
SEPARATE ACCOUNTS AND ASSOCIATED CONTRACTS
DATE EST.
BY BOARD
OF
NAME OF SEPARATE ACCOUNT DIRECTORS CONTRACTS FUNDED BY SEPARATE ACCOUNT
--------------------------------------------------------------- ---------- -------------------------------------------------
MetLife of CT ABD for Variable Annuities 10/17/95 Portfolio Architect (eff. 6-24-96), L-145392
Portfolio Architect Select (eff. 6-24-96),
L-145392
Premier Advisers (eff. 12/18/00), L-22386'
Premier Advisers II (eff. 10/1/01), L223862
Premier Advisers III (eff. 05/01/03), L-223 862
Travelers Access (eff. 7/24/97), L-145292
Travelers Access Select (eff. 7/24/97), L14529
(NonQualified), L- 14539 (Qualified)2
MetLife of CT Fund ABD II for Variable Annuities 10/17/95 Portfolio Architect (eff. 6/24/96), TL-145392
Portfolio Architect Select (eff. 6/24/96),
TL-145392
Premier Advisers (eff. 12/18/00), TL-22386'
Premier Advisers II (eff. 10/1/01), TL-223862
Premier Advisers III (eff. 05/01/03), TL-223 862
Travelers Access (eff. 7/24/97), TL-145292
Travelers Access Select (EFF. 7/24/97), TL-14529
(NonQualified), TL-14539 (Qualified)2
MetLife of CT Fund BD III for Variable Annuities 03/27/97 Portfolio Architect XTRA (eff. 10/14/99), L-222402
Vintage Xtra (eff. 10/14/99), :L-22240'
Vintage Xtra Series II (eff. 8/11/03), L22378'
MetLife of CT Fund XX XX for Variable Annuities 03/27/97 Portfolio Architect XTRA (eff. 10/14/99),
TL-222402
Vintage Xtra (eff. 10/14/99), TL-22240'
Vintage Xtra Series II (eff. 8/11/03), TL22378'
MetLife of CT Separate Account QP 12/26/95 Gold Track (eff. 10/1/96), L-14666 (unallocated)2
Gold Track Select (eff. 10/1/96): Ll4666
(unallocated Master Contract); L-l4669 (allocated
Master Contract), L-14672 (Certificate issued to
participants under allocated Master Contract)2
MetLife of CT Separate Account Five for Variable Annuities 06/08/98 Travelers Retirement Account: L-22205,
(eff. 12/3/98)2
MetLife of CT Separate Account Six for Variable Annuities 06/08/98 Travelers Retirement Account (eff. 12/3/98),
TL-222052
MetLife of CT Separate Account Seven for Variable Annuities 06/30/98 Premier Advisers-Asset Manager (eff. 1/1 1/99),
L-14539
(qualified), L-14529 (non-qualified)2
Premier Advisers L (eff. 7/29/03), L-223 862
MetLife of CT Separate Account Eight for Variable Annuities 06/30/98 Premier Advisers-Asset Manager (eff. 1/1 1/99),
TL-14539
(qualified), TL-14529 (non-qualified)2
Premier Advisers L (eff. 7/29/03), TL-223 862
MetLife of CT Separate Account Nine for Variable Annuities 06/18/99 Vintage II Variable Annuity (eff. 10/14/99),
L-22270'
Vintage II Series II (eff. 8/8/3) L22270'
Vintage 3 (eff. 10/1/0 1), L-22270'
Vintage L (eff. 8/11/03), L-22 1562
Portfolio Architect 3 (eff. 10/1/01), L222702
Portfolio Architect L (8/11/03), L-223 862
MetLife of CT Separate Account Ten for Variable Annuities 06/18/99 Vintage II Variable Annuity (eff. 10/14/99),
TL-22270'
Vintage II Series II (eff. 8/8/03), TL-22270'
Vintage 3 (eff. 10/1/01), TL-22270'
Vintage L (eff. 8/11/03), TL-22 156'
Portfolio Architect 3 (eff. 10/1/0 1), TL-222702
Portfolio Architect L (8/11/03), TL-223 862
MetLife of CT Separate Account PF for Variable Annuities 07/30/97 PrimElite (eff. 11-17-97), L-212342
PrimElite II (eff. 2-4-02), L-223552
MetLife of CT Separate Account XX XX for Variable Annuities 07/30/97 PrimElite (eff. 11-17-97), TL-212342
PrimElite II (eff. 2-4-02), TL-223552
MetLife of CT Separate Account TM for Variable Annuities 11/05/97 Marquis (eff. 6-30-98), L-22 1562
MetLife of CT Separate Account XX XX for Variable Annuities 11/05/97 Marquis (eff.6-30-98), TL-22 1562
MetLife Insurance Company of CT Variable Annuity Separate Account 09/17/02 Portfolio Architect Access (eff. 2-14-03),
0000 X-00 0000 Xxxxxxx Access (eff. 2-14-03), L-22 156'
MetLife Life and Annuity Company of CT Variable Annuity Separate Portfolio Architect Access (eff. 2-14-03), TL-22
Account 2002 09/17/02 1562 Vintage Access (eff. 2-14-03), TL-22 156'
MetLife of CT Separate Account Thirteen for Variable Annuities 11/14/02 Portfolio Architect II (eff. 4-21-03), L223862
MetLife of CT Separate Account Fourteen for Variable Annuities 11/14/02 Portfolio Architect II (eff. 4-21-03), TL-223862
MetLife of CT Fund U for Variable Annuities 09/02/82 Universal Annuity (eff. 5-13-83), LVA-10-FPU-A;
LVA- FPG(U)2
MetLife of CT Fund UL for Variable Life Insurance 11/10/83 Travelers Variable Life (eff. 7-3-00), L-155983
Travelers Accumulator Variable Life Accumulator
(eff. 7-3-00), L-l55982
Survivorship Life II (eff. 6-20-01), L-l58473
MetLife Variable Life Accumulator - Series II
MetLife Variable Life Accumulator - Series III
MetLife of CT Fund UL II for Variable Life Insurance 10/17/95 Travelers Variable Life (eff. 7-3-00), TL-l55983
Travelers Accumulator Variable Life Accumulator
(eff. 7-3-00), TL-155982
Survivorship Life II (eff. 6-20-01), TL158473
MetLife Variable Life Accumulator - Series II
MetLife Variable Life Accumulator - Series III
MetLife of CT Separate Account Eleven for Variable Annuities 11/14/02 Portfolio Architect Plus (eff. 4-21-03), L-223782
MetLife of CT Separate Account Twelve for Variable Annuities 11/14/02 Portfolio Architect Plus (eff. 4-21-03),
TL-223782
MetLife of CT Separate Account QPN for Variable Annuities 12/26/95 BluePrint, L-146342
Unregistered Gold Track, L-146633
Unregistered Gold Track Express, L-146633
BluePrint II, L-146343
Travelers Retirement Perspectives, L-146632
Prime Builder, L-146342
Prime Builder II, L-146342
MetLife of CT Separate Account PP for Variable Life Insurance
(unregistered) 11/21/00 Travelers Private Placement: L-157792
Private Placement Corporate Flexible Premium
MetLife of CT Separate Account CPPVULI for Variable Life Variable, L177212
Insurance (unregistered) 9/1/02 Flexible Premium Group Variable Life, b-I 7755P2
(Footnote 3)
Corporate Owned Variable Life Insurance Policies
MetLife of CT Fund UL III for Variable Life Insurance 1/15/1999 (COLI 1, COLI 1-Series 2, COLI 2000, COLI III,
COLI IV, Corporate Select) (Footnote 3)
1 Contract participates in Class I shares of different Portfolios.
2 Contract participates in Class II shares of different Portfolios.
3 Contract participates in both Class I and Class II shares of different
Portfolios.
PARTICIPATION AGREEMENT
AMONG
XXX XXXXXX LIFE INVESTMENTS TRUST,
XXX XXXXXX FUNDS INC.,
XXX XXXXXX ASSET MANAGEMENT,
THE TRAVELERS INSURANCE COMPANY,
and
THE TRAVELERS LIFE AND ANNUITY COMPANY
DATED AS OF
MAY 1, 2005
TABLE OF CONTENTS
Page
------
ARTICLE I. Purchase and Redemption of Fund Shares 2
ARTICLE II. Representations and Warranties 4
ARTICLE III. Prospectuses, Reports to Shareholders and Proxy Statements; Voting 6
ARTICLE IV. Sales Material and Information 8
ARTICLE V. Fees and Expenses 9
ARTICLE VI. Diversification 9
ARTICLE VII. Potential Conflicts 10
ARTICLE VIII. Indemnification 11
ARTICLE IX. Applicable Law 17
ARTICLE X. Termination 17
ARTICLE XI. Notices 19
ARTICLE XII. Miscellaneous 19
SCHEDULE A Separate Accounts and Associated Contracts A-1
SCHEDULE B Portfolios of The Universal Institutional Funds, Inc. Available
Under this Agreement B-1
SCHEDULE C Proxy Voting Procedures C-1
SCHEDULE D Operating Procedures D-1
THIS Amended and Restated AGREEMENT is made and entered into as of the 1st day
of May, 2005 by and among THE TRAVELERS INSURANCE COMPANY and the TRAVELERS LIFE
AND ANNUITY COMPANY (collectively, the "Company"), on its own behalf and on
behalf of each separate account of the Company set forth on Schedule A hereto as
may be amended from time to time (each such account referred to as an
"Account"), XXX XXXXXX LIFE INVESTMENT TRUST (the "Fund"), a Delaware business
trust, XXX XXXXXX FUNDS INC. (the "Underwriter"), a Delaware corporation, and
XXX XXXXXX ASSET MANAGEMENT (the "Adviser"), a Delaware corporation.
WHEREAS, the Company, the Fund, the Underwriter and the Adviser have
entered into Participation Agreements, as such may be amended from time to time,
dated as of March 16, 1998 and May 1, 2000 (the "1998 and 2000 Participation
Agreements"), which are hereby amended and restated by this Agreement; and
WHEREAS, the Fund engages in business as an open-end management investment
company and is available to act as the investment vehicle for separate accounts
established by insurance companies for individual and group life insurance
policies and annuity contracts with variable accumulation and/or pay-out
provisions (hereinafter referred to individually and/or collectively as
"Variable Insurance Products"); and
WHEREAS, insurance companies desiring to utilize the Fund as an investment
vehicle under their Variable Insurance Products enter into participation
agreements with the Fund, the Underwriter and the Adviser (the "Participating
Insurance Companies"); and
WHEREAS, shares of the Fund are divided into several series of shares,
each representing the interest in a particular managed portfolio of securities
and other assets, any one or more of which may be made available under this
Agreement; and
WHEREAS, the Fund intends to offer shares of the series set forth on
Schedule B hereto (each such series referred to as a "Portfolio"), as such
Schedule may be amended from time to time by mutual agreement of the parties
hereto, to the Account(s) of the Company (all references herein to "shares" of a
Portfolio shall mean the class or classes of shares specifically identified on
Schedule B); and
WHEREAS, the Fund has obtained an order from the Securities and Exchange
Commission ("SEC"), dated September 19, 1990 (File No. 812-7552), granting
Participating Insurance Companies and Variable Insurance Product separate
accounts exemptions from the provisions of Sections 9(a), 13(a), 15(a), and
15(b) of the Investment Company Act of 1940, as amended (the "1940 Act"), and
Rules 6e-2(b)(15) and 6e-3(T)(b)(15) thereunder, to the extent necessary to
permit shares of the Fund to be sold to and held by Variable Insurance Product
separate accounts of both affiliated and unaffiliated life insurance companies
(the "Shared Funding Exemptive Order"); and
WHEREAS, the Fund is registered as an open-end management investment
company under the 1940 Act and its shares are registered under the Securities
Act of 1933, as amended (the "1933 Act"); and
WHEREAS, the Adviser is duly registered as an investment adviser under the
Investment Advisers Act of 1940, as amended, and any applicable state securities
laws; and
WHEREAS, the Adviser manages the Portfolios of the Fund; and
WHEREAS, the Underwriter is registered as a broker/dealer under the
Securities Exchange Act of 1934, as amended (the "1934 Act"), is a member in
good standing of the National Association of Securities Dealers, Inc. (the
"NASD") and serves as principal underwriter of the shares of the Fund; and
WHEREAS, the Company offers or proposes to offer certain Variable
Insurance Products that it has registered (or will register) under the 1933 Act
(the "Registered Contracts"), as well as other Variable Insurance Products that
are not registered under the 1933 Act (the "Unregistered Contracts," and
together with the Registered Contracts, the "Contracts"), each as set forth on
Schedule A hereto; and
WHEREAS, each Account is a duly organized, validly existing segregated
asset account, established by resolution or under authority of the Board of
Directors of the Company, on the date shown for such Account on Schedule A
hereto, to set aside and invest assets attributable to the Contracts; and
WHEREAS, the Company has registered (or will register) certain Accounts as
unit investment trusts under the 1940 Act that are attributable to the
Registered Contracts (the "Registered Accounts"), while certain other Accounts
that are attributable to the Unregistered Contracts will not be registered under
the 1940 Act (the "Unregistered Accounts," and together with the Registered
Accounts, the "Accounts"), each as set forth on Schedule A hereto; and
WHEREAS, to the extent permitted by applicable insurance laws and
regulations, the Company intends to purchase shares of the Portfolios, on behalf
of each Account or sub-Account thereof (together, as applicable, an "Account"),
to fund the Contracts and the Underwriter is authorized to sell such shares to
each such Account at net asset value; and
WHEREAS, the Fund, acting through the Fund's transfer agent, has
established a master account on its mutual fund shareholder account system (the
"T/A Account") reflecting the aggregate ownership of shares of the Fund and all
transactions involving such shares by the Company on behalf of the Accounts; and
WHEREAS, the Company, the Fund, the Underwriter and the Adviser agree to
permit the Fund to receive, and the Company to transmit, purchase and redemption
orders of Portfolio shares by the "Manual Procedures" described in Schedule D to
this Agreement ; and
NOW, THEREFORE, in consideration of their mutual promises, the Company,
the Fund, the Underwriter and the Adviser agree as follows:
ARTICLE I. PURCHASE AND REDEMPTION OF FUND SHARES
1.1. The Fund and the Underwriter agree to make available for purchase by
the Company shares of the Portfolio(s) and shall execute purchase orders placed
for each Account on each Business Day at the net asset value next computed after
receipt by the Fund or its designee of such purchase order. For purposes of this
Section 1.1, the Company shall be the designee of the Fund and the Underwriter
for receipt of such purchase orders from each Account and receipt by such
designee shall constitute receipt by the Fund; provided that such purchase
orders are received and transmitted in accordance with the Operating Procedures
attached hereto as Schedule D (the "Operating Procedures"). "Business Day" shall
mean any day on which the New York Stock Exchange, Inc. is open for trading and
on which the Fund calculates its net asset value pursuant to SEC rules.
1.2. The Fund, so long as this Agreement is in effect, agrees to make
shares of the Portfolios available for purchase at the applicable net asset
value per share by the Company and its Accounts on those days on which the Fund
calculates its net asset value pursuant to SEC rules and the Fund shall use
reasonable efforts to calculate such net asset value on each day that the New
York Stock Exchange, Inc. is open for trading. Notwithstanding the foregoing,
the Board of Trustees of the Fund (the "Board") may refuse to permit the Fund to
sell shares of any Portfolio to any person, or suspend or terminate the offering
of shares of any Portfolio if such action is required by law or by regulatory
authorities having jurisdiction or is, in the sole discretion of the Board
acting in good faith and in light of its fiduciary duties under federal and any
applicable state laws, necessary in the best interests of the shareholders of
such Portfolio.
1.3. The Fund and the Underwriter agree that shares of the Fund will be
sold only to Participating Insurance Companies and their separate accounts. No
shares of a Portfolio will be sold to the general public.
1.4. The Fund and the Underwriter agree to redeem for cash, on the
Company's request, any full or fractional shares of the Portfolio(s) held by the
Company, executing such redemption requests for each Account on each Business
Day at the net asset value next computed after receipt by the Fund or its
designee of the request for redemption. The Fund shall not redeem shares of the
Portfolios for assets other than cash. For purposes of this Section 1.4, the
Company shall be the designee of the Fund and the Underwriter for receipt of
requests for redemption from each Account and receipt by such designee shall
constitute receipt by the Fund; provided that such redemption requests are
received and transmitted in accordance with the Operating Procedures.
1.5. The Company agrees that purchases and redemptions of Portfolio shares
offered by the then current prospectus of the Fund shall be made in accordance
with the provisions of such prospectus. The Company will give the Fund, the
Underwriter and the Adviser forty-five (45) days written notice of its intention
to make available in the future any other investment company as a funding
vehicle under the Contracts.
1.6. The Fund and the Company will settle all purchase and redemption
orders transmitted pursuant to Sections 1.1 and 1.4 of this Agreement,
respectively, in accordance with [the Operating Procedures.
1.7. Issuance and transfer of the Fund's shares will be by book entry
only. Share certificates will not be issued to the Company or any Account.
Shares ordered from the Fund will be recorded in an appropriate title for each
Account or the appropriate sub-account of each Account.
1.8 The Company shall not redeem Fund shares attributable to the Contracts
(as distinct from Fund shares attributable to the Company's assets held in the
Account) except (i) as necessary to implement Contract owner initiated or
approved transactions, (ii) as required by state and/or federal laws or
regulations or judicial or other legal precedent of general application
(hereinafter referred to as a "Legally Required Redemption") or (iii) as
permitted by an order of the SEC pursuant to Section 26(c) of the 1940 Act. Upon
request, the Company will promptly furnish to the Fund the opinion of counsel
for the Company (which counsel shall be reasonably satisfactory to the Fund) to
the effect that any redemption pursuant to clause (ii) above is a Legally
Required Redemption. Furthermore, except in cases where permitted under the
terms of the Contracts, the Company shall not prevent Contract owners from
allocating payments to a Portfolio that was otherwise available under the
Contracts without first giving the Fund ninety (90) days prior written notice of
its intention to do so.
ARTICLE II. REPRESENTATIONS AND WARRANTIES
2.1. The Company represents and warrants that: (i) it is an insurance
company duly organized and in good standing under applicable law; (ii) it will
abide by the rules and regulations of the NSCC to the extent it is so obligated;
(iii) it has legally and validly established each Account prior to any issuance
or sale thereof as a segregated asset account under applicable laws and
regulations; (iv) it has registered or, prior to any issuance or sale of the
Registered Contracts, will register and will thereafter maintain the
registration of each Registered Account as a unit investment trust in accordance
with the provisions of the 1940 Act to serve as a segregated investment account
for the Registered Contracts; (v) the Unregistered Accounts are exempt from the
registration requirements of the 1940 Act under the provisions of Section
3(c)(1) or 3(c)(7) thereof; and (vi) the Unregistered Accounts are relying upon
the provisions of Section 12(d)(1)(E) of the 1940 Act to obtain an exemption
from Section 12(d)(1) of the 1940 Act. The Company further represents and
warrants that: (i) the Registered Contracts are or will be registered and shall
remain registered under the 1933 Act; (ii) the Unregistered Contracts are exempt
from the registration requirements of the 1933 Act under the provisions of
Section 4(2) thereof; (iii) the Contracts will be issued and sold in compliance
in all material respects with all applicable federal and state laws; and (iv)
the sale of the Contracts shall comply in all material respects with state
insurance suitability requirements. The Company shall amend the registration
statement for the Registered Accounts and the Registered Contracts under the
1940 Act and the 1933 Act, respectively, from time to time as required in order
to effect the continuous offering of the Registered Contracts; moreover, the
Company will notify the Fund immediately in writing of any changes in facts or
circumstances leading the Company to believe that any of the exemptions
described above with respect to the Unregistered Contracts or Unregistered
Accounts are not applicable as represented.
2.2. The Fund and the Underwriter represent and warrant that Fund shares
sold pursuant to this Agreement shall be registered under the 1933 Act, duly
authorized for issuance and sold in compliance with the laws of the State of
Delaware and all applicable federal and state securities laws and that the Fund
is and shall remain registered under the 0000 Xxx. The Fund shall amend the
registration statement for its shares under the 1933 Act and the 1940 Act from
time to time as required in order to effect the continuous offering of its
shares. The Fund shall register and qualify the shares for sale in accordance
with the laws of the various states only if and to the extent deemed advisable
by the Fund.
2.3. The Fund represents that it is currently qualified as a Regulated
Investment Company under Subchapter M of the Internal Revenue Code of 1986, as
amended (the "Code"), and that it will use its best efforts to maintain such
qualification (under Subchapter M or any successor or similar provision) and
that it will notify the Company immediately upon having a reasonable basis for
believing that it has ceased to so qualify.
2.4. The Company represents and warrants that each Account is and will
continue to be a "segregated asset account" under applicable provisions of the
Code and applicable Treasury Regulations promulgated thereunder and that each
Contract is and will continue to be treated as a "variable contract" under
applicable provisions of the Code and applicable Treasury Regulations
promulgated thereunder. The Company further represents and warrants that it will
make every effort to maintain such treatment and that it will notify the Fund
immediately upon having a reasonable basis for believing that any Account or
Contract has ceased to be so treated or that any Account or Contract might not
be so treated in the future.
2.5. The Fund represents that to the extent that it decides to finance
distribution expenses pursuant to Rule 12b-1 under the 1940 Act, the Fund
undertakes to have the Board, a majority of whom are not interested persons of
the Fund, formulate and approve any plan under Rule 12b-1 to finance
distribution expenses.
2.6. The Fund makes no representation as to whether any aspect of its
operations (including, but not limited to, fees and expenses and investment
policies) complies with the insurance laws or regulations of the various states.
2.7. The Fund represents that it is lawfully organized and validly
existing under the laws of the State of Delaware and that it does and will
comply in all material respects with the 1940 Act. The Fund represents and
warrants that it is a member in good standing of the NSCC, or is otherwise
entitled to use Fund/SERV, and will abide by the rules and regulations of the
NSCC.
2.8. The Adviser represents and warrants that it is and shall remain duly
registered in all material respects under all applicable federal and state
securities laws and that it will perform its obligations for the Fund in
compliance in all material respects with the laws of its state of domicile and
any applicable state and federal securities laws.
2.9. The Underwriter represents and warrants that it is and shall remain
duly registered in all material respects under all applicable federal and state
securities laws and that it will
perform its obligations for the Fund in compliance in all material respects with
the laws of its state of domicile and any applicable state and federal
securities laws.
2.10. The Fund represents and warrants that all of its trustees, officers,
employees, and other individuals/entities dealing with the money and/or
securities of the Fund are and shall continue to be at all times covered by a
blanket fidelity bond or similar coverage for the benefit of the Fund in an
amount not less than the minimum coverage as currently required by Rule 17g-1 of
the 1940 Act or related provisions as may be promulgated from time to time. The
aforesaid blanket fidelity bond shall include coverage for larceny and
embezzlement and shall be issued by a reputable bonding company.
2.11. The Company represents and warrants that all of its directors,
officers, employees, investment advisers, and other individuals/entities dealing
with the money and/or securities of the Account(s) are and shall continue to be
at all times covered by a blanket fidelity bond or similar coverage for the
benefit of the Company and/or the Account(s) that is reasonable and customary in
light of the Company's obligations under this Agreement. The aforesaid includes
coverage for larceny and embezzlement and shall be issued by a reputable bonding
company in an amount not less than $5 million. The Company agrees to make all
reasonable efforts to see that this bond or another bond containing these
provisions is always in effect, and agrees to notify the Fund, the Underwriter
and the Adviser in the event that such coverage no longer applies.
2.12 The Fund, the Underwriter and Advisor represent and warrant that the Fund
and each Portfolio is structured to qualify for application of "look through"
treatment under Treasury Regulations section 1.817-5(f)(2)(i) and the Fund, the
Underwriter and Adviser will make every effort to qualify for and maintain such
"look through" treatment. The Fund, the Underwriter and the Adviser each agrees
to notify the Company upon having a reasonable basis for believing that the Fund
or any Portfolio has ceased to qualify for such "look through" treatment.
ARTICLE III. PROSPECTUSES, REPORTS TO SHAREHOLDERS AND PROXY STATEMENTS; VOTING
3.1. The Fund or its designee shall provide the Company with as many
printed copies of the Fund's current prospectus and statement of additional
information as the Company may reasonably request. If requested by the Company,
in lieu of providing printed copies the Fund shall provide camera-ready film or
computer diskettes containing the Fund's prospectus and statement of additional
information, and such other assistance as is reasonably necessary in order for
the Company once each year (or more frequently if the prospectus and/or
statement of additional information for the Fund is amended during the year) to
have the prospectus or other disclosure document for the Contracts and the
Fund's prospectus (and statement of additional information for the Fund and the
statement of additional information for the Registered Contracts) printed
together in one document. Alternatively, the Company may print the Fund's
prospectus and/or its statement of additional information in combination with
other fund companies' prospectuses and statements of additional information.
3.2. Except as provided in this Section 3.2, all expenses of preparing,
setting in type, printing and distributing Fund prospectuses and statements of
additional information shall be the expense of the Company. For prospectuses and
statements of additional information provided by
the Company to its Contract owners who currently own shares of one or more
Portfolios ("Existing Contract Owners"), in order to update disclosure as
required by the 1933 Act and/or the 1940 Act, the cost of printing shall be
borne by the Fund. If the Company chooses to receive camera-ready film or
computer diskettes in lieu of receiving printed copies of the Fund's prospectus,
the Fund shall bear the cost of typesetting to provide the Fund's prospectus to
the Company in the format in which the Fund is accustomed to formatting
prospectuses and the Company shall bear the expense of adjusting or changing the
format to conform with any of its prospectuses or other disclosure documents. In
such event, the Fund will reimburse the Company in an amount equal to the
product of "x" and "y", where "x" is the number of such disclosure documents
distributed to Existing Contract Owners and "y" is the Fund's per unit cost of
printing the Fund's prospectus. The same procedures shall be followed with
respect to the Fund's statement of additional information. The Company agrees to
provide the Fund or its designee with such information as may be reasonably
requested by the Fund to assure that the Fund's expenses do not include the
costs of printing, typesetting or distributing any prospectuses or statements of
additional information other than the costs of printing those prospectuses or
statements of additional information actually distributed to Existing Contract
Owners.
3.3. The statement of additional information of the Fund shall be
obtainable from the Fund, the Underwriter, the Company or such other person as
the Fund may designate.
3.4. The Fund, at its expense, shall provide the Company with copies of
its proxy statements, reports to shareholders, and other communications (except
for prospectuses and statements of additional information, which are covered in
Section 3.1) to shareholders in such quantity as the Company shall reasonably
require for distributing to Existing Contract Owners. The Fund shall not pay any
costs of distributing such proxy materials, reports to shareholders and other
communications to prospective Contract owners.
3.5. If and to the extent required by law, the Company shall distribute
all proxy materials furnished by the Fund to Contract owners to whom voting
privileges are required to be extended and shall:
(i) solicit voting instructions from Contract owners;
(ii) vote the Portfolio shares in accordance with instructions
received from Contract owners; and
(iii) vote Portfolio shares for which no instructions have been
received in the same proportion as Portfolio shares for which
instructions have been received;
so long as and to the extent that the SEC continues to interpret the 1940 Act to
require pass-through voting privileges for variable contract owners. The Company
reserves the right to vote Portfolio shares held in any segregated asset account
in its own right, to the extent permitted by law. If the Company is required to
solicit voting instructions, the Fund and the Company shall follow the
procedures, and shall have the corresponding responsibilities, for the handling
of proxies and voting instruction solicitations, as set forth in Schedule C
attached hereto and incorporated herein by reference. Participating Insurance
Companies shall be responsible for
ensuring that each of their separate accounts participating in the Fund (and for
which the soliciting of voting instructions is required) calculates voting
privileges in a manner consistent with the standards set forth on Schedule C,
which standards will also be provided to the other Participating Insurance
Companies.
3.6. The Fund will comply with all provisions of the 1940 Act requiring
voting by shareholders, and in particular the Fund will either provide for
annual meetings (except insofar as the SEC may interpret Section 16 of the 1940
Act not to require such meetings) or comply with Section 16(c) of the 1940 Act
(although the Fund is not one of the trusts described in Section 16(c) of the
0000 Xxx) as well as with Section 16(a) of the 1940 Act and, if and when
applicable, Section 16(b) of the 1940 Act. Further, the Fund will act in
accordance with the SEC's interpretation of the requirements of Section 16(a) of
the 1940 Act with respect to periodic elections of trustees and with whatever
rules the SEC may promulgate with respect thereto.
ARTICLE IV. SALES MATERIAL AND INFORMATION
4.1. The Company shall furnish, or shall cause to be furnished, to the
Fund or its designee, each piece of sales literature or other promotional
material in which the Fund, the Underwriter or the Adviser is named, at least
ten (10) Business Days prior to its use. No such material shall be used without
the prior approval of the Fund or its designee. The Fund shall use its
reasonable best efforts to review any such material as soon as practicable after
receipt and no later than ten (10) Business Days after receipt of such material.
4.2. The Company shall not give any information or make any
representations or statements on behalf of the Fund or concerning the Fund in
connection with the sale of the Contracts other than the information or
representations contained in the registration statement or prospectus for the
Fund shares, as such registration statement or prospectus may be amended or
supplemented from time to time, or in reports or proxy statements for the Fund
which are in the public domain or approved by the Fund for distribution to Fund
shareholders, or in sales literature or other promotional material approved by
the Fund or its designee, except with the permission of the Fund.
4.3. The Fund or its designee shall furnish, or shall cause to be
furnished, to the Company or its designee, each piece of sales literature or
other promotional material in which the Company and/or its Account(s) or
Contract(s) are named at least ten (10) Business Days prior to its use. No such
material shall be used if the Company or its designee reasonably objects to such
use within ten (10) Business Days after receipt of such material.
4.4. Neither the Fund, the Underwriter nor the Adviser shall give any
information or make any representations on behalf of the Company or concerning
the Company, each Account, or the Contracts, other than the information or
representations contained in a registration statement, prospectus, offering
memorandum or other disclosure document for the Contracts, as such documents may
be amended or supplemented from time to time, or in reports or proxy statements
for each Account which are in the public domain or approved by the Company for
distribution to Contract owners, or in sales literature or other promotional
material approved by the Company or its designee, except with the permission of
the Company.
4.5. The Fund will provide to the Company at least one complete copy of
all registration statements, prospectuses, statements of additional information,
reports, proxy statements, sales literature and other promotional materials,
applications for exemptions, requests for no-action letters, and all amendments
to any of the above, that relate to the Fund or its shares and are relevant to
the Company or the Contracts.
4.6. The Company will provide to the Fund, to the extent applicable, at
least one complete copy of all registration statements, prospectuses, statements
of additional information, offering memoranda or other disclosure documents,
reports, solicitations for voting instructions, sales literature and other
promotional materials, applications for exemptions, requests for no action
letters, and all amendments to any of the above, that relate to investment in
the Fund or the Portfolios under the Contracts.
4.7. For purposes of this Article IV, the phrase "sales literature or
other promotional material" includes, but is not limited to, any of the
following that refer to the Fund or any affiliate of the Fund: advertisements
(such as material published, or designed for use in, a newspaper, magazine, or
other periodical, radio, television, telephone or tape recording, videotape
display, signs or billboards, motion pictures, or other public media), sales
literature (i.e., any written communication distributed or made generally
available to customers or the public, including brochures, circulars, research
reports, market letters, form letters, seminar texts, reprints or excerpts of
any other advertisement, sales literature, or published article), educational or
training materials or other communications distributed or made generally
available to some or all agents or employees, and registration statements,
offering memoranda, prospectuses, statements of additional information or other
disclosure documents, shareholder reports, and proxy materials.
ARTICLE V. FEES AND EXPENSES
5.1. The Fund shall pay no fee or other compensation to the Company under
this Agreement, except that if the Fund or any Portfolio adopts and implements a
service plan and/or a plan pursuant to Rule 12b-1, then the Underwriter may make
payments to the Company or to the underwriter for the Contracts pursuant to such
plans if and in amounts agreed to by the Underwriter in writing.
5.2. All expenses incident to performance by the Fund under this Agreement
shall be paid by the Fund. The Fund shall see to it that all its shares are
registered and authorized for issuance in accordance with applicable federal law
and, if and to the extent deemed advisable by the Fund, in accordance with
applicable state laws prior to their sale. Except as otherwise set forth in
Section 3.2 of this Agreement, the Fund shall bear the expenses for the cost of
registration and qualification of the Fund's shares, preparation and filing of
the Fund's prospectus and registration statement, proxy materials and reports,
setting the prospectus in type, setting in type and printing the proxy materials
and reports to shareholders, the preparation of all statements and notices
required by any federal or state law, and all taxes on the issuance or transfer
of the Fund's shares.
5.3. The Company shall bear the expenses of distributing the Fund's
prospectus, statement of additional information, proxy materials and reports to
owners of Contracts issued by the Company.
ARTICLE VI. DIVERSIFICATION
6.1. The Fund will use its best efforts to have the Fund and each
Portfolio at all times comply with Section 817(h) of the Code and Treasury
Regulation 1.817-5, relating to the diversification requirements for annuity,
endowment, or life insurance contracts and any amendments or other modifications
to such Section or Regulations. In the event the Fund ceases to so qualify, it
will immediately notify the Company of such event and adequately diversify the
Fund so as to achieve compliance within the time period afforded by Regulation
1.817-5. The Fund agrees to provide the Company with a certificate of compliance
for each Portfolio no later than 30 days following the end of each quarter.
ARTICLE VII. POTENTIAL CONFLICTS
7.1. The Board will monitor the Fund for the existence of any material
irreconcilable conflict between the interests of the contract owners of all
separate accounts investing in the Fund. An irreconcilable material conflict may
arise for a variety of reasons, including: (a) an action by any state insurance
regulatory authority; (b) a change in applicable federal or state insurance,
tax, or securities laws or regulations, or a public ruling, private letter
ruling, no-action or interpretative letter, or any similar action by insurance,
tax, or securities regulatory authorities; (c) an administrative or judicial
decision in any relevant proceeding; (d) the manner in which the investments of
any Portfolio are being managed; (e) a difference in voting instructions given
by contract owners; or (f) a decision by a Participating Insurance Company to
disregard the voting instructions of contract owners. The Fund shall promptly
inform the Company if the Board determines that an irreconcilable material
conflict exists and the implications thereof.
7.2. The Company will report any potential or existing conflicts of which
it is aware to the Board. The Company will assist the Board in carrying out its
responsibilities under the Shared Funding Exemptive Order by providing the Board
with all information reasonably necessary for the Board to consider any issues
raised. This includes, but is not limited to, an obligation by the Company to
inform the Board whenever Contract owner voting instructions are disregarded.
The Company agrees that these responsibilities will be carried out with a view
only to the interests of Contract owners.
7.3. If it is determined by a majority of the Board, or a majority of its
disinterested members, that a material irreconcilable conflict exists, the
Company and other Participating Insurance Companies shall, at their expense and
to the extent reasonably practicable (as determined by a majority of the
disinterested trustees), take whatever steps are necessary to remedy or
eliminate the irreconcilable material conflict, up to and including: (1)
withdrawing the assets allocable to some or all of the separate accounts from
the Fund or any Portfolio and reinvesting such assets in a different investment
medium, including (but not limited to) another portfolio of the Fund, or
submitting the question whether such segregation should be implemented to a vote
of all affected contract owners and, as appropriate, segregating the assets
of any appropriate group (i.e., annuity contract owners, life insurance policy
owners, or variable contract owners of one or more Participating Insurance
Companies) that votes in favor of such segregation, or offering to the affected
contract owners the option of making such a change; and (2) establishing a new
registered management investment company or managed separate account. No charge
or penalty will be imposed as a result of such withdrawal. The Company agrees
that it bears the responsibility to take remedial action in the event of a Board
determination of an irreconcilable material conflict and the cost of such
remedial action, and that these responsibilities will be carried out with a view
only to the interests of Contract owners.
7.4. If a material irreconcilable conflict arises because of a decision by
the Company to disregard contract owner voting instructions and that decision
represents a minority position or would preclude a majority vote, the Company
may be required, at the Fund's election, to withdraw the affected Account's
investment in the Fund and terminate this Agreement with respect to such Account
(at the Company's expense); provided, however that such withdrawal and
termination shall be limited to the extent required by the foregoing material
irreconcilable conflict as determined by a majority of the disinterested members
of the Board. No charge or penalty will be imposed as a result of such
withdrawal. The Company agrees that it bears the responsibility to take remedial
action in the event of a Board determination of an irreconcilable material
conflict and the cost of such remedial action, and that these responsibilities
will be carried out with a view only to the interests of Contract owners.
7.5. For purposes of Sections 7.3 and 7.4 of this Agreement, a majority of
the disinterested members of the Board shall determine whether any proposed
action adequately remedies any irreconcilable material conflict, but in no event
will the Fund be required to establish a new funding medium for the Contracts.
The Company shall not be required by Section 7.3 or 7.4 to establish a new
funding medium for the Contracts if an offer to do so has been declined by vote
of a majority of Contract owners materially adversely affected by the
irreconcilable material conflict.
7.6. If and to the extent that Rule 6e-2 and Rule 6e-3(T) are amended, or
Rule 6e-3 is adopted, to provide exemptive relief from any provision of the 1940
Act or the rules promulgated thereunder with respect to mixed or shared funding
(as defined in the Shared Funding Exemptive Order) on terms and conditions
materially different from those contained in the Shared Funding Exemptive Order,
then (a) the Fund and/or the Participating Insurance Companies, as appropriate,
shall take such steps as may be necessary to comply with Rules 6e-2 and 6e-3(T),
as amended, and Rule 6e-3, as adopted, to the extent such rules are applicable;
and (b) Sections 3.4, 3.5, 7.1, 7.2, 7.3 and 7.4 of this Agreement shall
continue in effect only to the extent that terms and conditions substantially
identical to such Sections are contained in such Rule(s) as so amended or
adopted.
7.7. Each of the Company and the Adviser shall at least annually submit to
the Board such reports, materials or data as the Board may reasonably request so
that the Board may fully carry out the obligations imposed upon it by the
provisions hereof and in the Shared Funding Exemptive Order. Such reports,
materials and data shall be submitted more frequently if deemed appropriate by
the Board.
ARTICLE VIII. INDEMNIFICATION
8.1. Indemnification by the Company
8.1(a). The Company agrees to indemnify and hold harmless the Fund, the
Underwriter, the Adviser and each member of the Board and each officer and
employee of the Fund, and each director, officer and employee of the Underwriter
and the Adviser, and each person, if any, who controls the Fund, the Underwriter
or the Adviser within the meaning of Section 15 of the 1933 Act (collectively,
the "Indemnified Parties" and individually, an "Indemnified Party," for purposes
of this Section 8.1) against any and all losses, claims, damages, liabilities
(including amounts paid in settlement with the written consent of the Company)
or litigation (including reasonable legal and other expenses), to which the
Indemnified Parties may become subject under any statute or regulation, at
common law or otherwise, insofar as such losses, claims, damages, liabilities or
expenses (or actions in respect thereof) or settlements are related to the sale
or acquisition of the Fund's shares or the Contracts and:
(i) arise out of or are based upon any untrue statements or
alleged untrue statements of any material fact contained in
the registration statement, prospectus, offering memorandum or
other disclosure document for the Contracts or contained in
the Contracts or sales or other promotional literature for the
Contracts (or any amendment or supplement to any of the
foregoing), or arise out of or are based upon the omission or
the alleged omission to state therein a material fact required
to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to
indemnify shall not apply as to any Indemnified Party if such
statement or omission or such alleged statement or omission
was made in reliance upon and in conformity with information
furnished to the Company by or on behalf of the Fund for use
in the registration statement, prospectus, offering memorandum
or other disclosure document for the Contracts or in the
Contracts or sales or other promotional literature (or any
amendment or supplement) or otherwise for use in connection
with the sale of the Contracts or Fund shares; or
(ii) arise out of or as a result of statements or representations
made by or on behalf of the Company other than statements or
representations contained in the registration statement,
prospectus or sales literature of the Fund not supplied by the
Company, or persons under its control and other than
statements or representations authorized by the Fund, the
Underwriter or the Adviser) or unlawful conduct of the Company
or persons under its control, with respect to the sale or
distribution of the Contracts or Fund shares; or
(iii) arise out of or as a result of any untrue statement or alleged
untrue statement of a material fact contained in a
registration statement, prospectus, or sales literature of the
Fund or any amendment thereof or supplement thereto or the
omission or alleged omission to state therein a material fact
required to be stated therein or necessary to make the
statements therein not misleading if such a statement or
omission was made in reliance upon and in
conformity with information furnished to the Fund by or on
behalf of the Company; or
(iv) arise as a result of any failure by the Company to provide the
services and furnish the materials under the terms of this
Agreement; or
(v) arise out of or result from any material breach of any
representation and/or warranty made by the Company in this
Agreement (other than the representation made in Section 2.1
(vi) of this Agreement) or arise out of or result from any
other material breach of this Agreement by the Company.
Each of paragraphs (i) through (v) above is limited by and in accordance with
the provisions of Sections 8.1(b) and 8.1(c) below.
8.1(b). The Company shall not be liable under this indemnification
provision with respect to any losses, claims, damages, liabilities or litigation
incurred or assessed against an Indemnified Party as such may arise from such
Indemnified Party's willful misfeasance, bad faith, or gross negligence in the
performance of such Indemnified Party's duties or by reason of such Indemnified
Party's reckless disregard of obligations or duties under this Agreement.
8.1(c). The Company shall not be liable under this indemnification
provision with respect to any claim made against an Indemnified Party unless
such Indemnified Party shall have notified the Company in writing within a
reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such
Indemnified Party (or after such Indemnified Party shall have received notice of
such service on any designated agent), but failure to notify the Company of any
such claim shall not relieve the Company from any liability which it may have to
the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought
against the Indemnified Parties, the Company shall be entitled to participate,
at its own expense, in the defense of such action. The Company also shall be
entitled to assume the defense thereof, with counsel satisfactory to the party
named in the action. After notice from the Company to such party of the
Company's election to assume the defense thereof, the Indemnified Party shall
bear the fees and expenses of any additional counsel retained by it, and the
Company will not be liable to such party under this Agreement for any legal or
other expenses subsequently incurred by such party independently in connection
with the defense thereof other than reasonable costs of investigation.
8.1(d). The Fund, the Underwriter or the Adviser, as applicable, will
promptly notify the Company of the commencement of any litigation or proceedings
against an Indemnified Party in connection with this Agreement, the issuance or
sale of the Fund shares or the Contracts, or the operation of the Fund.
8.2. Indemnification by the Underwriter
8.2(a). The Underwriter agrees to indemnify and hold harmless the Company
and each of its directors, officers and employees, and each person, if any, who
controls the Company within
the meaning of Section 15 of the 1933 Act (collectively, the "Indemnified
Parties" and individually, an "Indemnified Party," for purposes of this Section
8.2) against any and all losses, claims, damages, liabilities (including amounts
paid in settlement with the written consent of the Underwriter) or litigation
(including reasonable legal and other expenses) to which the Indemnified Parties
may become subject under any statute or regulation, at common law or otherwise,
insofar as such losses, claims, damages, liabilities or expenses (or actions in
respect thereof) or settlements are related to the sale or acquisition of shares
of a Portfolio and:
(i) arise out of or are based upon any untrue statement or alleged
untrue statement of any material fact contained in the
registration statement or prospectus or sales literature of
the Fund (or any amendment or supplement to any of the
foregoing), or arise out of or are based upon the omission or
the alleged omission to state therein a material fact required
to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to
indemnify shall not apply as to any Indemnified Party if such
statement or omission or such alleged statement or omission
was made in reliance upon and in conformity with information
furnished to the Fund, the Underwriter or the Adviser by or on
behalf of the Company for use in the registration statement or
prospectus for the Fund or in sales literature (or any
amendment or supplement) or otherwise for use in connection
with the sale of the Contracts or Portfolio shares; or
(ii) arise out of or as a result of statements or representations
(other than statements or representations contained in
registration statement, prospectus, offering memorandum, other
disclosure document or sales or other promotional literature
for the Contracts not supplied by the Fund or the Underwriter
or persons under their respective control and other than
statements or representations authorized by the Company) or
unlawful conduct of the Fund or the Underwriter or persons
under their respective control, with respect to the sale or
distribution of the Contracts or Portfolio shares; or
(iii) arise out of or as a result of any untrue statement or alleged
untrue statement of a material fact contained in a
registration statement, prospectus, offering memorandum, other
disclosure document or sales or other promotional literature
covering the Contracts, or any amendment thereof or supplement
thereto, or the omission or alleged omission to state therein
a material fact required to be stated therein or necessary to
make the statement or statements therein not misleading, if
such statement or omission was made in reliance upon
information furnished to the Company by or on behalf of the
Fund or the Underwriter; or
(iv) arise as a result of any failure by the Underwriter to provide
the services and furnish the materials under the terms of this
Agreement; or
(v) arise out of or result from any material breach of any
representation and/or warranty made by the Underwriter in this
Agreement or arise out of or result from any other material
breach of this Agreement by the Underwriter.
Each of paragraphs (i) through (v) above is limited by and in accordance with
the provisions of Sections 8.2(b) and 8.2(c) below.
8.2(b). The Underwriter shall not be liable under this indemnification
provision with respect to any losses, claims, damages, liabilities or litigation
incurred or assessed against an Indemnified Party as such may arise from such
Indemnified Party's willful misfeasance, bad faith, or gross negligence in the
performance of such Indemnified Party's duties or by reason of such Indemnified
Party's reckless disregard of obligations and duties under this Agreement.
8.2(c). The Underwriter shall not be liable under this indemnification
provision with respect to any claim made against an Indemnified Party unless
such Indemnified Party shall have notified the Underwriter in writing within a
reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such
Indemnified Party (or after such Indemnified Party shall have received notice of
such service on any designated agent), but failure to notify the Underwriter of
any such claim shall not relieve the Underwriter from any liability which it may
have to the Indemnified Party against whom such action is brought otherwise than
on account of this indemnification provision. In case any such action is brought
against the Indemnified Parties, the Underwriter will be entitled to
participate, at its own expense, in the defense thereof. The Underwriter also
shall be entitled to assume the defense thereof, with counsel satisfactory to
the party named in the action. After notice from the Underwriter to such party
of the Underwriter's election to assume the defense thereof, the Indemnified
Party shall bear the fees and expenses of any additional counsel retained by it,
and the Underwriter will not be liable to such party under this Agreement for
any legal or other expenses subsequently incurred by such party independently in
connection with the defense thereof other than reasonable costs of
investigation.
8.2(d). The Company will promptly notify the Underwriter of the
commencement of any litigation or proceedings against an Indemnified Party in
connection with this Agreement, the issuance or sale of the Contracts or the
operation of the Account(s).
8.3. Indemnification by the Adviser
8.3(a). The Adviser agrees to indemnify and hold harmless the Company and
each of its directors, officers and employees, and each person, if any, who
controls the Company within the meaning of Section 15 of the 1933 Act
(collectively, the "Indemnified Parties" and individually, an "Indemnified
Party," for purposes of this Section 8.3) against any and all losses, claims,
damages, liabilities (including amounts paid in settlement with the written
consent of the Adviser) or litigation (including reasonable legal and other
expenses) to which the Indemnified Parties may become subject under any statute
or regulation, at common law or otherwise, insofar as such losses, claims,
damages, liabilities or expenses (or actions in respect thereof) or settlements
are related to the sale or acquisition of shares of a Portfolio and:
(i) arise out of or are based upon any untrue statement or alleged
untrue statement of any material fact contained in the
registration statement or prospectus or sales literature of
the Fund (or any amendment or supplement to any of the
foregoing), or arise out of or are based upon the omission or
the alleged omission to state therein a material fact required
to be stated therein or necessary to make the statements
therein not misleading, provided that this agreement to
indemnify shall not apply as to any Indemnified Party if such
statement or omission or such alleged statement or omission
was made in reliance upon and in conformity with information
furnished to the Fund, the Underwriter or the Adviser by or on
behalf of the Company for use in the registration statement or
prospectus for the Fund or in sales literature (or any
amendment or supplement) or otherwise for use in connection
with the sale of the Contracts or Portfolio shares; or
(ii) arise out of or as a result of statements or representations
(other than statements or representations contained in the
registration statement, prospectus, offering memorandum, other
disclosure document or sales or other promotional literature
for the Contracts not supplied by the Fund or the Adviser or
persons under their respective control and other than
statements or representations authorized by the Company) or
unlawful conduct of the Fund or the Adviser or persons under
their respective control, with respect to the sale or
distribution of the Contracts or Portfolio shares; or
(iii) arise out of or as a result of any untrue statement or alleged
untrue statement of a material fact contained in a
registration statement, prospectus, offering memorandum, other
disclosure document or sales or other promotional literature
covering the Contracts, or any amendment thereof or supplement
thereto, or the omission or alleged omission to state therein
a material fact required to be stated therein or necessary to
make the statement or statements therein not misleading, if
such statement or omission was made in reliance upon
information furnished to the Company by or on behalf of the
Fund or the Adviser; or
(iv) arise as a result of any failure by the Adviser to provide the
services and furnish the materials under the terms of this
Agreement; or
(v) arise out of or result from any material breach of any
representation and/or warranty made by the Adviser in this
Agreement or arise out of or result from any other material
breach of this Agreement by the Adviser.
Each of paragraphs (i) through (v) above is limited by and in accordance with
the provisions of Sections 8.3(b) and 8.3(c) below.
8.3(b). The Adviser shall not be liable under this indemnification
provision with respect to any losses, claims, damages, liabilities or litigation
incurred or assessed against an Indemnified Party as such may arise from such
Indemnified Party's willful misfeasance, bad
faith, or gross negligence in the performance of such Indemnified Party's duties
or by reason of such Indemnified Party's reckless disregard of obligations and
duties under this Agreement.
8.3(c). The Adviser shall not be liable under this indemnification
provision with respect to any claim made against an Indemnified Party unless
such Indemnified Party shall have notified the Adviser in writing within a
reasonable time after the summons or other first legal process giving
information of the nature of the claim shall have been served upon such
Indemnified Party (or after such Indemnified Party shall have received notice of
such service on any designated agent), but failure to notify the Adviser of any
such claim shall not relieve the Adviser from any liability which it may have to
the Indemnified Party against whom such action is brought otherwise than on
account of this indemnification provision. In case any such action is brought
against the Indemnified Parties, the Adviser will be entitled to participate, at
its own expense, in the defense thereof. The Adviser also shall be entitled to
assume the defense thereof, with counsel satisfactory to the party named in the
action. After notice from the Adviser to such party of the Adviser's election to
assume the defense thereof, the Indemnified Party shall bear the fees and
expenses of any additional counsel retained by it, and the Adviser will not be
liable to such party under this Agreement for any legal or other expenses
subsequently incurred by such party independently in connection with the defense
thereof other than reasonable costs of investigation.
8.3(d). The Company will promptly notify the Adviser of the commencement
of any litigation or proceedings against an Indemnified Party in connection with
this Agreement, the issuance or sale of the Contracts or the operation of the
Account(s).
ARTICLE IX. APPLICABLE LAW
9.1. This Agreement shall be construed and the provisions hereof
interpreted under and in accordance with the laws of the State of Maryland.
9.2. This Agreement shall be subject to the provisions of the 1933, 1934
and 1940 Acts, and the rules and regulations and rulings thereunder, including
such exemptions from those statutes, rules and regulations as the SEC may grant
(including, but not limited to, the Shared Funding Exemptive Order) and the
terms hereof shall be interpreted and construed in accordance therewith.
ARTICLE X. TERMINATION
10.1. This Agreement shall continue in full force and effect until the
first to occur of:
(a) termination by any party for any reason by sixty (60) days advance
written notice delivered to the other parties; or
(b) termination by the Company by written notice to the Fund, the
Underwriter and the Adviser with respect to any Portfolio based upon
the Company's determination that shares of such Portfolio are not
reasonably available to meet the requirements of the Contracts;
provided, however, that said termination shall become effective ten
(10) days after receipt of notice unless the Fund makes available a
sufficient number of
shares of the Portfolio to reasonably meet the requirements of the
Contracts within said ten (10) day period; or
(c) termination by the Company by written notice to the Fund, the
Underwriter and the Adviser with respect to any Portfolio in the
event that any of the Portfolio's shares are not registered, issued
or sold in accordance with applicable state and/or federal law or
such law precludes the use of such shares as the underlying
investment media of the Contracts issued or to be issued by the
Company; or
(d) termination by the Company by written notice to the Fund, the
Underwriter and the Adviser with respect to any Portfolio in the
event that such Portfolio ceases to qualify as a Regulated
Investment Company under Subchapter M of the Code or under any
successor or similar provision; or
(e) termination by the Company by written notice to the Fund, the
Underwriter and the Adviser with respect to any Portfolio in the
event that such Portfolio fails to meet the diversification
requirements specified in Article VI hereof or the shares of such
Portfolio are no longer available for the application of "look
through" treatment under Treasury Regulations Section 1.817-5(f); or
(f) termination by the Fund, the Underwriter or the Adviser by written
notice to the Company if the Fund, the Underwriter or the Adviser,
as applicable, shall determine, in its sole judgment exercised in
good faith, that the Company and/or its affiliated companies has
suffered a material adverse change in its business, operations,
financial condition or prospects since the date of this Agreement or
is the subject of material adverse publicity; or
(g) termination by the Company by written notice to the Fund, the
Underwriter and the Adviser, if the Company shall determine, in its
sole judgment exercised in good faith, that the Fund, the
Underwriter or the Adviser has suffered a material adverse change in
its business, operations, financial condition or prospects since the
date of this Agreement or is the subject of material adverse
publicity; or
(h) termination by the Fund, the Underwriter or the Adviser by written
notice to the Company, if the Company gives the Fund, the
Underwriter and the Adviser the written notice specified in Section
1.5 hereof and at the time such notice was given there was no notice
of termination outstanding under any other provision of this
Agreement; provided, however, any termination under this Section
10.1(h) shall be effective forty-five (45) days after the notice
specified in Section 1.5 was given; or
(i) termination by any party to this Agreement upon another party's
material breach of any provision of this Agreement.
10.2. Notwithstanding any termination of this Agreement with respect to a
Portfolio, the Fund and the Underwriter shall at the option of the Company
continue to make available additional shares of the Portfolio, pursuant to the
terms and conditions of this Agreement, for all Contracts in effect on the
effective date of termination of this Agreement (the "Existing
Contracts"), unless such further sale of Portfolio shares is proscribed by law,
regulation or applicable regulatory authority, or unless the Board determines
that liquidation of the Portfolio following termination of this Agreement is in
the best interests of the Portfolio. Specifically, subject to the foregoing, the
owners of the Existing Contracts shall be permitted to direct reallocation of
investments in the Portfolio, redemption of investments in the Portfolio and/or
investment in the Portfolio upon the making of additional purchase payments
under the Existing Contracts. The parties agree that this Section 10.2 shall not
apply to any terminations under Article VII and the effect of such Article VII
terminations shall be governed by Article VII of this Agreement.
ARTICLE XI. NOTICES
Any notice shall be sufficiently given when sent by registered or
certified mail to the other party at the address of such party set forth below
or at such other address as such party may from time to time specify in writing
to the other party.
If to the Fund:
Xxx Xxxxxx Life Investment Trust
0 Xxxxxxxx Xxxxx
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000
Attention: President
If to the Underwriter:
Xxx Xxxxxx Funds Inc.
0 Xxxxxxxx Xxxxx
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000
Attention: President
If to the Adviser:
Xxx Xxxxxx Asset Management
0 Xxxxxxxx Xxxxx
Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000
Attention: President
If to the Company:
The Travelers Insurance Company
The Travelers Life & Annuity Company
In care of Metropolitan Life Insurance Company
000 Xxxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention: Xx Xxxxxx
Copy to:
The Travelers Insurance Company
The Travelers Life & Annuity Company
In care of Metropolitan Life Insurance Company
000 Xxxxxxxx Xxxxxx
Xxxxxx, XX 00000
Attention: Legal Affairs
ARTICLE XII. MISCELLANEOUS
12.1. All persons dealing with the Fund must look solely to the property
of the Fund for the enforcement of any claims against the Fund, as neither the
Board, officers, agents or shareholders of the Fund assume any personal
liability for obligations entered into on behalf of the Fund. Each of the
Company, the Underwriter and the Adviser acknowledges and agrees that, as
provided by the Fund's Agreement and Declaration of Trust, the shareholders,
trustees, officers, employees and other agents of the Fund and the Portfolios
shall not personally be bound by or be liable for matters set forth hereunder,
nor shall resort be had to their private property for the satisfaction of any
obligation or claim hereunder. A Certificate of Trust referring to the Fund's
Agreement and Declaration of Trust is on file with the Secretary of State of
Delaware.
12.2. Subject to the requirements of legal process and regulatory
authority, each party hereto shall treat as confidential any "non-public
personal information" about any "consumer" of another party (as such terms are
defined in SEC Regulation S-P) and any other information reasonably identified
as confidential in writing by another party ("Confidential Information"). Each
party agrees not to disclose, disseminate or utilize another party's
Confidential Information except: (i) as permitted by this Agreement, (ii) upon
the written consent of the other party, (iii) where the Confidential Information
comes into the public domain through no fault of the party receiving the
information, or (iv) as otherwise required or permitted under applicable law.
12.3. The captions in this Agreement are included for convenience of
reference only and in no way define or delineate any of the provisions hereof or
otherwise affect their construction or effect.
12.4. This Agreement may be executed simultaneously in two or more
counterparts, each of which taken together shall constitute one and the same
instrument.
12.5. If any provision of this Agreement shall be held or made invalid by
a court decision, statute, rule or otherwise, the remainder of the Agreement
shall not be affected thereby.
12.6. Each party hereto shall cooperate with each other party and all
appropriate governmental authorities (including without limitation the SEC, the
National Association of Securities Dealers and state insurance regulators) and
shall permit such authorities reasonable access to its books and records in
connection with any investigation or inquiry relating to this Agreement or the
transactions contemplated hereby. Notwithstanding the generality of the
foregoing, each party hereto further agrees to furnish state insurance
authorities with any
information or reports in connection with services provided under this Agreement
which such authorities may request in order to ascertain whether the insurance
operations of the Company are being conducted in a manner consistent with
applicable law and regulations.
12.7. The rights, remedies and obligations contained in this Agreement are
cumulative and are in addition to any and all rights, remedies and obligations
at law or in equity, which the parties hereto are entitled to under state and
federal laws.
12.8. This Agreement or any of the rights and obligations hereunder may
not be assigned by any party without the prior written consent of all parties
hereto; provided, however, that the Adviser may assign this Agreement or any
rights or obligations hereunder to any affiliate of or company under common
control with the Adviser, if such assignee is duly licensed and registered to
perform the obligations of the Adviser under this Agreement.
12.9. If requested by the Fund, the Underwriter or the Adviser, the
Company shall furnish, or shall cause to be furnished, to the requesting party
or its designee copies of the following documents:
(a) the Company's annual statement (prepared under statutory accounting
principles) and annual report (prepared under generally accepted
accounting principles ("GAAP"), if any), as soon as practical and in
any event within ninety (90) days after the end of each fiscal year;
(b) the Company's quarterly statements (prepared under statutory
accounting principles and GAAP, if any), as soon as practical and in
any event within forty-five (45) days after the end of each
quarterly period;
(c) any financial statement, proxy statement, notice or report of the
Company sent to stockholders and/or policyholders, as soon as
practical after the delivery thereof to stockholders;
(d) any registration statement (without exhibits) and financial reports
of the Company filed with the SEC or any state insurance regulator,
as soon as practical after the filing thereof; and
(e) any other report submitted to the Company by independent accountants
in connection with any annual, interim or special audit made by them
of the books of the Company, as soon as practical after the receipt
thereof.
12.10. Unless otherwise specifically provided in this Agreement, no
provision of this Agreement may be amended or modified in any manner except by a
written agreement executed by all parties. This Agreement constitutes the entire
agreement between the parties hereto pertaining to the subject matter hereof and
fully supersedes and replaces any and all prior agreements or understandings
between the parties hereto pertaining to the subject matter hereof, including
but not limited to the 1998 and 2000 Participation Agreement entered into by the
parties hereto. In the event of any conflict between the terms of this Agreement
and the 1998 and 2000 Participation Agreements, the terms of this Agreement
shall control.
The remainder of this page is left intentionally blank.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be
executed in its name and on its behalf by its duly authorized representative and
its seal to be hereunder affixed hereto as of the date specified above.
THE TRAVELERS INSURANCE TRAVELERS LIFE AND ANNUITY
COMPANY COMPANY
BY: /s/ Xxxx X. XxXxxxx BY: /s/ Xxxx X. XxXxxxx
------------------------------ -----------------------
NAME: Xxxx X. XxXxxxx NAME: Xxxx X. XxXxxxx
TITLE: Vice President TITLE: Vice President
XXX XXXXXX LIFE INVESTMENT TRUST
BY: /s/ Xxxxxxx Xxxx
------------------------------
NAME: Xxxxxxx Xxxx
TITLE: Executive Director & Treasurer
XXX XXXXXX FUNDS INC.
BY: /s/ Xxxxxx Xxxxxxx
------------------------------
NAME: Xxxxxx Xxxxxxx
TITLE: Managing Director
XXX XXXXXX ASSET MANAGEMENT
BY: /s/ Xx Xxxx
------------------------------
NAME: Xx Xxxx
TITLE: Managing Director & CAO
SCHEDULE A
SEPARATE ACCOUNTS AND ASSOCIATED CONTRACTS
NAME OF SEPARATE ACCOUNT AND FORM NUMBER AND NAME OF
DATE ESTABLISHED BY BOARD OF DIRECTORS CONTRACT FUNDED BY SEPARATE ACCOUNT
------------------------------------------------ -------------------------------------------------------
REGISTERED ACCOUNT(s): REGISTERED CONTRACT(s):
The Travelers Fund ABD for Variable Annuities 10/17/95 Portfolio Architect (eff. 6-24-96), L-14539(2)
Portfolio Architect Select (eff. 6-24-96), L-14539(2)
Premier Advisers (eff. 12/18/00), L-22386(1)
Premier Advisers II (eff. 10-1-01), L-22386(2)
Premier Advisers III (eff. 05/01/03), L-22386(2)
Travelers Access (eff. 7-24-97), L-14529(2)
Travelers Access Select (eff. 7-24-97), L-14529(2)
(NonQualfiied), L-14539 (Qualified)
The Travelers Fund ABD II for Variable Annuities 10/17/95 Portfolio Architect (eff. 6-24-96), TL-14539(2)
Portfolio Architect Select (eff. 6-24-96), TL-14539(2)
Premier Advisers (eff. 12/18/00), TL-22386(1)
Premier Advisers II (eff. 10-1-01), TL-22386(2)
Premier Advisers III (eff. 05/01/03), TL-22386(2)
Travelers Access (eff. 7-24-97), TL-14529(2)
Travelers Access Select (eff. 7-24-97), TL-14529
(NonQualfiied), TL-14539 (Qualified)(2)
The Travelers Fund BD III for Variable Annuities 03/27/97 Portfolio Architect XTRA (eff. 10-14-99), L-22240(2)
Vintage Xtra (eff. 1014-99), :L-22240(1)
Vintage Xtra Series II (eff. 8-11-03), L-22378(1)
The Travelers Fund XX XX for Variable Annuities 03/27/97 Portfolio Architect XTRA (eff. 10-14-99), TL-22240(2)
Vintage Xtra (eff. 1014-99), :TL-22240(1)
Vintage Xtra Series II (eff. 8-11-03), TL-22378(1)
The Travelers Separate Account QP 12/26/95 Gold Track (eff. 10-1-96),L-14666 (unallocated)(2)
Gold Track Select (eff. 10-1-96): L-14666
(unallocated Master Contract); L-14669 (allocated
Master Contract), L-14672 (Certificate issued to
participants under allocated Master Contract)(2)
The Travelers Separate Account Five for Variable 06/08/98 Travelers Retirement Account: L-22205,
Annuities (eff.12-3-98)(2)
The Travelers Separate Account Six for Variable 06/08/98 Travelers Retirement Account (eff. 12-3-98), TL-22205(2)
Annuities
The Travelers Separate Account Seven for 06/30/98 Premier Advisers-Asset Manager (eff. 1-11-99), L-14539
Variable Annuities (qualified), L-14529 (non-qualified)(2)
Premier Advisers L (eff. 7-29-03), L-22386(2)
The Travelers Separate Account Eight for 06/30/98 Premier Advisers-Asset Manager (eff. 1-11-99), TL-14539
Variable Annuities (qualified), TL-14529 (non-qualified)(2)
Premier Advisers L (eff. 7-29-03), TL-22386(2)
The Travelers Separate Account Nine for Variable 06/18/99 Vintage II Variable Annuity (eff. :10-14-99), L- 22270(1)
Annuities Vintage II Series II (eff. 8-8-03) L-22270(1)
Vintage 3(eff. 10-1-01), L-22270(1)
Vintage L (eff. 8-11-03), L-22156(2)
Portfolio Architect 3 (eff.10-1-01), L-22270(2)
Portfolio Architect L (8-11-03), L-22386(2)
The Travelers Separate Account Ten for Variable 06/18/99 Vintage II Variable Annuity (eff. 10-14-99), TL- 22270(1)
Annuities Vintage II Series II (eff. 8-8-03) TL-22270(1)
Vintage 3(eff. 10-1-01), TL-22270(1)
Vintage L (eff. 8-11-03), TL-22156(1)
Portfolio Architect 3 (eff.10-1-01), TL-22270(2)
Portfolio Architect L (8-11-03), TL-22386(2)
The Travelers Separate Account PF for Variable 07/30/97 PrimElite (eff. 11-17-97), L-21234(2)
Annuities PrimElite II (eff. 2-4-02), L-22355(2)
The Travelers Separate Account XX XX for 07/30/97 PrimeElite (eff. 11-17-97), TL-21234(2)
Variable Annuities PrimElite II (eff. 2-4-02), TL- 22355(2)
The Travelers Separate Account TM for Variable 11/05/97 Marquis (eff. 6-30-98), L-22156(2)
Annuities
The Travelers Separate Account XX XX for 11/05/97 Marquis (eff. 6-30-98), TL-22156(2)
Variable Annuities
TIC Variable Annuity Separate Account 2002 09/17/02 Portfolio Architect Access (eff. 2-14-03), L-22156(2)
Vintage Access (eff. 2-14-03), L -22156(1)
TLAC Variable Annuity Separate Account 2002 09/17/02 Portfolio Architect Access (eff. 2-14-03), TL-22156(2)
Vintage Access (eff. 2-14-03), TL -22156(1)
The Travelers Separate Account Thirteen for 11/14/02 Portfolio Architect II (eff. 4-21-03), L-22386(2)
Variable Annuities
The Travelers Separate Account Fourteen for 11/14/02 Portfolio Architect II (eff. 4-21-03), TL-22386(2)
Variable Annuities
The Travelers Fund U for Variable Annuities 09/02/82 Universal Annuity (eff. 5-13-83), LVA-10-FPU-A;LVA-FPG(U)(2)
The Travelers Fund UL for Variable Life Insurance 11/10/83 Travelers Variable Life (eff. 7-3-00), L-15598(3)
Travelers Accumulator Variable Life Accumulator (eff.
7-3-00), L-15598(2)
Survivorship Life II (eff. 6-20-01), L-15847(3)
The Travelers Fund UL II for Variable Life 10/17/95 Travelers Variable Life (eff. 7-3-00), TL-15598(3)
Insurance Travelers Accumulator Variable Life Accumulator (eff.
7-3-00), TL-15598(2)
Survivorship Life II (eff. 6-20-01), TL-15847(3)
The Travelers Separate Account Eleven for 11/14/02 Portfolio Architect Plus (eff. 4-21-03), L-22378(2)
Variable Annuities
The Travelers Separate Account Twelve for 11/14/02 Portfolio Architect Plus (eff. 4-21-03), TL-22378(2)
Variable Annuities
The Travelers Separate Account QPN for Variable 12/26/95 BluePrint, L-14634(2)
Annuities Unregistered Gold Track, L-14663(3)
Unregistered Gold Track Express, L-14663(3)
BluePrint II, L 14634(3)
Travelers Retirement Perspectives, L- 14663(2)
Prime Builder, L- 14634(2)
Prime Builder II, L-14634(2)
The Travelers Separate Account PP for Variable 11/21/00 Travelers Private Placement: L-15779(2)
Life Insurance (unregistered)
The Travelers Separate Account CPPVUL1 for 9/1/02 Private Placement Corporate Flexible Premium Variable,
Variable Life Insurance (unregistered) L-17721(2)
Flexible Premium Group Variable Life, L-17755P(2)
(1) Contract participates in Class I shares of different Portfolios.
(2) Contract participates in Class II shares of different Portfolios.
(3) Contract participates in both Class I and Class II shares of different
Portfolios.
SCHEDULE B
PORTFOLIOS OF THE XXX XXXXXX LIFE INVESTMENT TRUST
AVAILABLE UNDER THIS AGREEMENT
Class I Shares
Xxxxxxxx Portfolio- Class I Shares
Emerging Growth Portfolio- Class I Shares
Enterprise Portfolio- Class I Shares
Government Portfolio- Class I Shares
Growth & Income Portfolio- Class I Shares
Money Market Portfolio- Class I Shares
Class II Shares
Xxxxxxxx Portfolio- Class II Shares
Emerging Growth Portfolio- Class II Shares
Enterprise Portfolio- Class II Shares
Government Portfolio- Class II Shares
Growth & Income Portfolio- Class II Shares
Money Market Portfolio- Class II Shares
Domestic Income Portfolio- Class II Shares
B-1
SCHEDULE C
PROXY VOTING PROCEDURES
The following is a list of procedures and corresponding responsibilities for the
handling of proxies and voting instructions relating to the Fund. The defined
terms herein shall have the meanings assigned in the Participation Agreement
except that the term "Company" shall also include the department or third party
assigned by the Company to perform the steps delineated below.
- The proxy proposals are given to the Company by the Fund as early as
possible before the date set by the Fund for the shareholder meeting to
enable the Company to consider and prepare for the solicitation of voting
instructions from Contract owners and to facilitate the establishment of
tabulation procedures. At this time the Fund will inform the Company of
the Record, Mailing and Meeting dates. This will be done verbally
approximately two months before the shareholder meeting.
- Promptly after the Record Date, the Company will perform a "tape run", or
other activity, which will generate the names, addresses and number of
units which are attributed to each Contract owner/policyholder (the
"Customer") as of the Record Date. Allowance should be made for account
adjustments made after this date that could affect the status of the
Customers' accounts as of the Record Date.
Note: The number of proxy statements is determined by the activities
described in this Step #2. The Company will use its best efforts to call
in the number of Customers to the Fund, as soon as possible, but no later
than two weeks after the Record Date.
- The Fund's Annual Report must be sent to each Customer by the Company
either before or together with the Customers' receipt of voting
instruction solicitation material. The Fund will provide the last Annual
Report to the Company pursuant to the terms of Section 3.4 of the
Participation Agreement to which this Schedule relates.
- The text and format for the Voting Instruction Cards ("Cards" or "Card")
is provided to the Company by the Fund. The Company, at its expense, shall
produce and personalize the Voting Instruction Cards. The Fund or its
affiliate must approve the Card before it is printed. Allow approximately
2-4 Business Days for printing information on the Cards. Information
commonly found on the Cards includes:
- name (legal name as found on account registration)
- address
- fund or account number
- coding to state number of units
- individual Card number for use in tracking and verification of votes
(already on Cards as printed by the Fund).
(This and related steps may occur later in the chronological process due to
possible uncertainties relating to the proposals.)
C-1
- During this time, the Fund will develop, produce and pay for the Notice of
Proxy and the Proxy Statement (one document). Printed and folded notices
and statements will be sent to Company for insertion into envelopes
(envelopes and return envelopes are provided and paid for by the Company).
Contents of envelope sent to Customers by the Company will include:
- Voting Instruction Card(s)
- One proxy notice and statement (one document)
- return envelope (postage pre-paid by Company) addressed to the
Company or its tabulation agent
- "urge buckslip" - optional, but recommended (this is a small, single
sheet of paper that requests Customers to vote as quickly as
possible and that their vote is important; one copy will be supplied
by the Fund.)
- cover letter - optional; supplied by Company and reviewed and
approved in advance by the Fund
- The above contents should be received by the Company approximately 3-5
Business Days before mail date. Individual in charge at Company reviews
and approves the contents of the mailing package to ensure correctness and
completeness. Copy of this approval sent to the Fund.
- Package mailed by the Company.
* The Fund must allow at least a 15-day solicitation time to the
Company as the shareowner. (A 5-week period is recommended.)
Solicitation time is calculated as calendar days from (but not
including,) the shareholder meeting, counting backwards.
- Collection and tabulation of Cards begins. Tabulation usually takes place
in another department or another vendor depending on process used. An
often used procedure is to sort Cards on arrival by proposal into vote
categories of all yes, no, or mixed replies, and to begin data entry.
Note: Postmarks are not generally needed. A need for postmark information
would be due to an insurance company's internal procedure and has not been
required by the Fund in the past.
- Signatures on Card checked against legal name on account registration that
was printed on the Card.
Note: For Example, if the account registration is under "Xxxx X. Xxxxx,
Trustee," then that is the exact legal name to be printed on the Card and
is the signature needed on the Card.
- If Cards are mutilated, or for any reason are illegible or are not signed
properly, they are sent back to Customer with an explanatory letter and a
new Card and return envelope.
C-1
The mutilated or illegible Card is disregarded and considered to be not
received for purposes of vote tabulation. Any Cards that have been "kicked
out" (e.g. mutilated, illegible) of the procedure are "hand verified,"
i.e., examined as to why they did not complete the system. Any questions
on those Cards are usually remedied individually.
- There are various control procedures used to ensure proper tabulation of
votes and accuracy of that tabulation. The most prevalent is to sort the
Cards as they first arrive into categories depending upon their vote; an
estimate of how the vote is progressing may then be calculated. If the
initial estimates and the actual vote do not coincide, then an internal
audit of that vote should occur. This may entail a recount.
- The actual tabulation of votes is done in units which is then converted to
shares. (It is very important that the Fund receives the tabulations
stated in terms of a percentage and the number of shares.) The Fund must
review and approve tabulation format.
- Final tabulation in shares is verbally given by the Company to the Fund on
the morning of the shareholder meeting not later than 10:00 a.m. Eastern
time. The Fund may request an earlier deadline if reasonable and if
required to calculate the vote in time for the shareholder meeting.
- A Certification of Mailing and Authorization to Vote Shares will be
required from the Company as well as an original copy of the final vote.
The Fund will provide a standard form for each Certification.
- The Company will be required to box and archive the Cards received from
the Customers. In the event that any vote is challenged or if otherwise
necessary for legal, regulatory, or accounting purposes, the Fund will be
permitted reasonable access to such Cards.
- All approvals and "signing-off" may be done orally, but must always be
followed up in writing.
C-1
SCHEDULE D
OPERATING PROCEDURES
Unless otherwise defined below, all capitalized terms have the meanings
specified in the Participation Agreement, each of which this Exhibit is a part.
I. MANUAL PROCEDURES
A. TRANSMITTAL OF PORTFOLIO INFORMATION. With respect to each Portfolio,
the Fund will provide the Company with (i) the Share Price determined as of the
Close of Trading on each Business Day; (ii) dividend and capital gains
distribution information on ex-date and (iii) in the case of fixed income and
money market Portfolios which declare dividends daily, the daily accrual
interest rate factor. The Fund will use its best efforts to communicate such
information to the Company or its designee by 7:00 p.m. Eastern Time each
Business Day; however, the Fund reserves the right to communicate the Share
Price at a time later than 7:00 p.m. Eastern Time due to extraordinary or
unforeseen circumstances. In the event that the Fund is unable to meet the 7:00
p.m. time stated immediately above, then the Fund shall provide the Company with
additional time to notify the Fund of purchase or redemption orders pursuant to
this Agreement; provided however, that notification must be made by 10:30 a.m.
Eastern Time on the Business Day such order is to be executed, regardless of
when an asset value is made available. If the Fund provides materially incorrect
net asset value per share ("NAV") information to the Company, through no fault
of the Company, the Account(s) shall be entitled to an adjustment with respect
to the Portfolio shares purchased or redeemed to reflect the correct NAV. The
determination of the circumstances that require such an adjustment of Portfolio
shares shall be consistent with the Securities and Exchange Commission's
informal position regarding correction of NAV errors, as expressed by senior
staff members from time to time ("Staff Guidelines"). The Fund agrees to provide
the Company with prompt notice of any material error in NAV information that
requires an adjustment of Portfolio shares maintained in the Account(s). The
correction of any material NAV error shall be made by the Fund at the Account
level and shall be carried out in accordance with Staff Guidelines regarding
such errors. The Company and the Fund agree to use reasonable efforts to take
such action as may be appropriate to avoid or mitigate costs or losses related
to the correction of NAV information.
B. TRANSMITTAL OF ORDERS. The Company agrees that, unless otherwise agreed
to in writing with the Fund, Instructions received by the Company prior to the
Close of Trading on any Business Day ("Day 1") will be transmitted to the Fund
by facsimile no later than 10:00 a.m. Eastern Time on the following Business Day
("Day 2") (such Orders are referred to as "Day 1 Trades"). Each transmission by
the Company of a purchase or redemption order relating to a Business Day
("Order") will constitute a representation by the Company that such Order was
based on Instructions that the Company received and accepted as being in good
order prior to the Close of Trading on that Business Day, and that the Order
included all purchase and redemption Instructions so received by the Company.
B-1
All Orders transmitted to the Fund will be communicated in U.S. dollars
and will indicate the date of the transaction. On Business Days where there are
no Orders, or where the net dollar amount for purchases and redemptions for an
Account equals zero, the communication will so indicate. The Company
acknowledges that certain cash flows may be known on or before a trade date, and
the Company agrees to use its reasonable efforts to notify the Fund of such cash
flows before such trade date.
C. PRICING OF ORDERS. Day 1 Trades communicated to the Fund by 10:00 a.m.
Eastern Time on Day 2 will be effected at the Share Price for the applicable
Portfolio on Day 1.
D. SETTLEMENT.
1. PURCHASE ORDERS. In the case of Day 1 Trades that constitute a net
purchase order, the Company will arrange for a federal funds wire transfer
of the net purchase amount to a custodial account designated by the Fund
by the close of the Federal Reserve Wire System on Day 2.
2. REDEMPTION ORDERS. In the case of Day 1 Trades that constitute a net
redemption order, the Fund will arrange for a federal funds wire transfer
of the net redemption amount to a custodial account designated by the
Company on Day 2, or in no instance later than the time provided for in
the applicable Portfolio's Prospectus.
3. GENERALLY. Settlements will be in U.S. dollars. On any Business Day
when the Federal Reserve Wire Transfer System is closed, all communication
and processing rules will be suspended for the settlement of Orders.
Orders will be settled on the next Business Day on which the Federal
Reserve Wire Transfer System is open. Transactions that are the subject of
such Orders will be processed at the Share Price for the applicable
Portfolio on the Business Day to which the Orders originally relate.
E. DIVIDENDS AND OTHER DISTRIBUTIONS. The Fund will furnish the Company or
its designee notice of any dividends or other distributions payable on the
shares of each Portfolio. Dividends and distributions with respect to a
Portfolio will be automatically reinvested in additional shares of the Portfolio
held by the Account(s) and the Fund will notify the Company or its designee as
to the number of shares so issued.
F. CONFIRMATIONS AND VERIFICATION. The Fund or its designee will deliver
to the Company: (i) confirmations of Orders received from the Company, and (ii)
a statement for the preceding calendar month reflecting the shares of each
Portfolio held by the Account(s) as of the end of such preceding month and all
purchases and redemptions by the Company of shares of a Portfolio during such
preceding month. The Company will immediately on receipt of any confirmation or
statement concerning an Account verify the information contained therein against
the information contained on the Company's record-keeping system and immediately
advise the Fund in writing of any discrepancies between such information. The
Fund and the Company will cooperate to resolve any such discrepancies as soon as
reasonably practicable.
G. PROCESSING ADJUSTMENTS. In the event of any error or delay with respect
to these Manual Procedures that is caused by the Fund the Fund will make any
adjustments on its (or its
transfer agent's) accounting system necessary to correct such error or delay.
The Company will make the corresponding adjustments on its record-keeping
system. The Company and the Fund will each provide the other with prompt notice
of any errors or delays of the type referred to in these Manual Procedures.
