US FOODSERVICE ™ MASTER DISTRIBUTOR AGREEMENT FOR RUBIO’S RESTAURANTS, INC.
Exhibit
10.74
US
FOODSERVICE ™
MASTER
DISTRIBUTOR
AGREEMENT
FOR
XXXXX’X
RESTAURANTS, INC.
THIS
AGREEMENT (hereinafter “Agreement”), is made on Jan.
28 ,
2008,
by and between U.S. Foodservice, Inc., on its own behalf and on behalf of its
subsidiaries (hereinafter, “USF”) and Xxxxx’x Restaurants, Inc., a Delaware
corporation (hereinafter, “Customer” or “Rubio’s”).
RECITALS
A. |
Customer
is the owner, operator, agent, or manager of certain facilities operating
under the
Customer’s corporate name, “Rubio’s Restaurants";
and
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B.
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Customer
desires to designate a Master Distributor to perform a substantial
portion
of the purchasing, warehousing, and distribution functions for food
and
related non-food products for Rubio’s; and
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C. |
USF
carries or is willing to carry certain products required by Customer;
and
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D.
|
USF
desires to perform the functions of purchasing, warehousing, and
distributing certain products for and to
Customer.
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AGREEMENT
NOW,
THEREFORE, in consideration of the agreements and promises herein contained,
and
other good and valuable consideration, the receipt of which is hereby
acknowledged, the parties agree as follows:
1.
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SUBJECT
MATTER OF AGREEMENT.
Customer hereby appoints USF as its Master Distributor and USF hereby
accepts such appointment. In connection therewith, Customer agrees
to
purchase from USF, and USF agrees to purchase, warehouse, sell and
distribute to Customer certain products in accordance with the terms
and
conditions contained herein. A summary of program assumptions
(“Assumptions”) used to create the Master Distribution Program as
described herein and a list of Customer units to be serviced by USF
are
outlined on Attachment
A.
The service benefits defined for this program are automatically extended
within the normal geographic distribution area of any USF distribution
center outlined in Attachment
A,
provided all parameters and requirements of the program are met.
The
Assumptions are merely assumptions and good faith estimates used
for
establishment of the distribution program described in this Agreement
and
are not to be construed in any way as commitments by Customer.
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2.
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PRODUCTS.
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a.
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Product
Categories.
USF shall supply Customer with items ordered by Customer which are
within
the categories of products listed below, and such additional categories
of
products as the parties may agree to in writing (collectively, “Specified
Products”). With respect to the categories of products to be distributed
to Customer, USF offers a wide variety of Exclusive Brand Products
that
offer quality and value and are marketed
under trademarks owned or licensed by USF or its affiliates.
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2
b.
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Specified
Products.
USF will maintain an appropriate inventory of all Specified Products,
including proprietary products as defined below, under the following
conditions:
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i.
|
Customer
purchases from USF a minimum of * **
cases per week or *** turns per year, per Distribution
Center.
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ii.
|
A
minimum of *** days written notice is required for new products to
be
brought into USF inventory from new vendors and *** days notice from
existing vendors,
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iii.
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Customer
will notify USF at least *** days in advance of special promotions
that
may cause unusual or excessive demand on inventory. Any product brought
into USF inventory to address Customer unusual or excessive demand
shall,
in all events, be the responsibility of the ordering entity if USF
buyers
follow projected estimates of Customer.
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iv.
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If
USF does not presently transact business with a supplier/packer designated
by Customer, a written
procurement agreement, which contains USF's standard representations,
warranties and insurance requirements, from such supplier/packer
is
required before any product is brought into USF inventory. Customer
shall
use commercially reasonable efforts to assist USF, upon USF's request,
in
obtaining such an agreement.
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v.
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Subject
to the requirements set forth herein, Customer’s national contracts with
manufacturers and manufacturer representatives will be honored by
USF. As
more specifically set forth in Section 4(g) below, under no
circumstances will USF implement manufacturer deviated pricing without
written confirmation from the specific manufacturer. If
Customer has contracts with a given manufacturer for products not
stocked
by USF, Customer will give consideration to similar products stocked
by
USF, provided that the stocking manufacturer will equalize the pricing.
Notwithstanding the foregoing, when the price of products has been
negotiated directly between Customer and vendors, such vendors may
attempt
to place specific performance parameters on USF. These may include,
but
are not limited to, payment terms, purchase quantity minimums, pick-up
minimums and reporting requirements. As USF must manage its own
negotiations with vendors to control inventories, warehouse and receiving
efficiencies, USF will not accept, and shall in no event be required
to
accept, such conditions established by Customer-specified vendors.
However
USF welcomes the opportunity to work with Customer’s manufacturers to
negotiate terms for mutual value. USF retains exclusive responsibility
for
all in-bound logistics.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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c.
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Proprietary
Products.
For purposes of this Agreement, “proprietary products” are products that
USF has in inventory, in transit or for which non-cancelable orders
have
been placed, that have been purchased, transferred or consigned for
Customer account, including without limitation, special order products,
test products, menu special products, seasonal products, Customer
label
and non-Customer label products and other products brought into stock
especially to service Customer account, including requests from Customer
units.
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i.
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USF
recognizes Customer need to differentiate, among other things, in
theme,
menu and products. While it is USF’s desire to support Customer needs in
the product area, the combination of warehouse capacity restraints,
freight scheduling, receiving dock congestion and other issues requires
USF to charge the following for any proprietary products beyond those
items set forth below, carried for Customer
account:
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Category
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#
of Slots
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Dry
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* **
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Frozen
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***
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Refrigerated
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***
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Any
changes to the number of slots shall be mutually agreed upon by the parties.
Slot requirements greater than those listed above will be subject to an
additional *** markup at USF’s sole discretion. USF will allow *** days to
reduce the number of slots as needed in each category to comply prior to
imposing any additional markup.
ii.
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Customer
will be responsible for the disposition of proprietary products showing
no
movement for *** days (“Dead Inventory”) and all costs related thereto,
including, without limitation, re-stocking and freight charges. If
such
Dead Inventory is not distributed within *** days thereafter, USF
will be
reimbursed for any loss on the cost of said product that is returned
to
vendors or disposed of in any manner other than distribution through
normal channels. If said product is distributed through normal channels,
the normal xxxx-up will apply. Customer will be responsible for
re-stocking and freight charges. If
Dead Inventory is not disposed of within *** days after becoming
such, USF
will move the Dead Inventory to outside storage, with the cost of
the
outside storage being the responsibility of
Customer.
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iii.
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USF
will notify Customer of proprietary products moving less than ***
per week
(“Slow Inventory”). Customer shall have *** days to increase movement of
such Slow Inventory to *** per week. If such movement does not occur,
USF
may discontinue the stocking of such Slow Inventory, after existing
inventory is depleted, and Customer may use an alternative item stocked
by
USF or consider an alternative procurement option (e.g. Next Day
Gourmet,
direct shipping from manufacturer, special order status, etc.).
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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iv.
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In
the event this Agreement is terminated for any reason, Customer will
remain liable for proprietary products purchased at its direction.
In such
instance, that Customer agrees to purchase, or cause a third party
to
purchase, at full selling price, including the applicable category
xxxx-up
and any additional surcharges incurred by USF, all proprietary products.
The pick-up of these products, either by Customer or a third party
(acceptable to USF) at Rubio’s direction, shall be within * **
days of termination for all frozen and refrigerated products and
within
*** days of termination date for all other products. Customer assumes
responsibility for full payment to USF for all such products. Payment
must
be received by USF within *** days of Agreement termination. USF
may, at
its option, elect to subtract payment from credits or allowance payments
due to Customer from USF. In the event such product is not removed
from
USF within the prescribed time frames, Customer understands and agrees
that USF will dispose of such products and Customer will be responsible
for the full payment for such product as stated above.
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Customer
will be required to complete the New Product/Special Order Notification and
Agreement (or equivalent) attached hereto as Attachment
B for
all proprietary products.
d.
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Substitutions.
In the event a Specified Product is out of stock or otherwise cannot
be
delivered to Customer as ordered, the following procedures shall
be
followed:
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i.
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A
Designated Substitute Product shall be delivered to Customer. A Designated
Substitute Product is a product identified by Customer’s designated
representative as a permissible substitution for a Specified
Product.
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ii.
|
In
the event there is not a Designated Substitute Product for the Specified
Product ordered (or the Designated Substitute Product is unavailable),
a
product of like or greater quality will be delivered. Only if a Designated
Substitute Product or a product of like or greater quality cannot
be
delivered and upon prior consent from Rubio’s, will a product of lesser
quality be delivered.
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iii.
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In
the event of any substitutions, USF shall promptly contact Customer
and
advise Customer of the substitutions. Any substitutions other than
a
Designated Substitute Product shall only be made with the prior approval
of Customer.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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iv.
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All
substitutions (or replacement products) will be priced in accordance
with
their applicable category markup percentage. On Designated Substitute
Products or other specific substitutions, both USF and Rubio’s will agree
on the price, before the substitution is shipped.
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e.
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Title
and Risk of Loss.
Unless
otherwise agreed by the parties in writing, title and risk of loss
to all
products ordered on behalf of Customer shall pass upon delivery to
the
receiving dock of Customer, subject to rejection of certain items
by
notation on the invoice or notification by Customer to USF in accordance
with the terms of this Section 2(e). All deliveries may be checked
in
jointly by the driver of the delivery vehicle and an authorized
representative of Customer, both of whom shall note on the invoice
any
shortages and damaged or rejected products. Customer shall have
* **
hours from the time of delivery to notify USF (i) of any concealed
damage
or rejected products or (ii) with respect to products not jointly
checked
in, to note any shortages, damages, or rejected products; provided,
however, Customer's rights to notify USF and return any such product
shall
be subject to properly maintaining, storing and segregating products
in a
manner that ensures that non-damaged and non-rejected products are
viable
for resale. USF shall ensure that all xxxxxxxx reflect all shortages
and
damaged or rejected products noted on the invoice. Customer shall
make
mutually acceptable arrangements through the applicable USF order
department for any products to be returned to USF. USF shall issue
a
receipt to Customer for any products picked up for return to ensure
that
Customer receives a proper credit therefore. Notwithstanding the
foregoing, Customer may not return any refrigerated ready to eat
products,
unless such products were delivered to Customer in error as a result
of
USF’s negligence or willful
misconduct.
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3.
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SERVICE
ARRANGEMENTS.
Order, delivery and credit memo procedures have been included as
Attachment
C hereto
which is made a part hereof.
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a.
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Deliveries. While
USF’s goal is to accommodate Customer needs and preferences regarding
delivery days and hours, the pricing of this Agreement and/or certain
market transportation conditions may dictate USF’s need to route
deliveries for utmost efficiency. As such, while USF will review
Customer’s delivery preference, USF reserves the option to assign specific
delivery days and/or maintain open delivery windows to Customer’s
locations. All such delivery designations shall be reviewed with
Customer
prior to the initiation of the program. USF agrees not to make deliveries
at any stores between *** .
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b.
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On-Line
Electronic Order Entry System.
The financial evaluation of this Agreement included the efficiencies
that
Customer’s use of USF’s electronic ordering system, such as the USF web
based ordering system or Tranzmit, the USF desktop software ordering
system, will provide to USF. USF’s order entry system provides complete
order information, including confirmation. Wherever possible, USF
encourages its Customers to use electronic means of ordering. The
USF
website will provide the Customer with real time visibility to Customer's
standard Order Guide, the ability to order online, information on
outstanding orders and historical information on past purchases.
Additionally, the website allows users to search the USF catalog
of
products and gain access to real time pricing of items even those
not on
Customer's Order Guide. USF agrees that it will, at the direction
of
Rubio’s, block access to non-approved items or limit access to items on
the Rubio’s Order Guide for Customer Restaurants and Participating
Franchisees. USF agrees to provide to Customer at no additional charge
use
of the company's Internet based order entry system. However, requests
to
integrate USF's Internet infrastructure to Customer's own or 3rd
party
provided ordering system may carry additional charges not covered
in this
Agreement.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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While
it is a necessary economic component of this Agreement, USF recognizes that
a
transition period to begin ordering electronically may be necessary. Therefore,
during the first * **
days of Customer purchasing under this Agreement, Customer may place orders
using the Customer Service Department of the USF distribution center(s) assigned
to service Customer’s units without any additional charge. After the initial ***
day purchasing period has elapsed, all orders placed to USF by Customer outside
of the electronic ordering system will be assessed a charge of $ *** per
invoice, except in the event that the electronic ordering system is not
functioning properly.
c.
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Order/Delivery
Schedule.
A next day or skip-day order delivery schedule will be mutually determined
to achieve optimum service levels.
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d. |
Special
Arrangements.
Should Customer request the use of a “loaner” truck, USF will
make every attempt to accommodate supplying a truck for special occasions.
The price associated with use of the truck, the condition of the
truck and
driver wages will be the responsibility of the Customer. Customer
will be
required to sign a hold harmless agreement (in a form prescribed
by USF)
prior to its use of the truck.
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e. |
Split
Case Surcharge.
To help defray additional handling expenses and increased damage
loss experience, USF, in its sole discretion, may choose to make
available
products sold in units less than manufacturer’s standard containers, and
will upcharge an additional $ *** per
unit.
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f. |
Restocking
Fee.
USF may, at its option, agree to accept product returns from Customer
for reasons other than USF delivery error. Such product must be unopened,
full case non-perishable product, in good condition with adequate
shelf
life remaining to allow for resale. To defray USF’s additional handling
expenses for the return of such products, USF reserves the right
to charge
a restocking fee of *** of the selling price. Customer returns of
certain
products, including but not limited to, seasonal, special order,
discontinued or promotional products will not be accepted unless
Customer
or the vendor of such products agree to reimburse USF for selling
price
and other expenses involved.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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g.
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Average
Case Size Requirements.
If, and to the extent, the case size
of any proprietary product increases the current case size of such
proprietary product, if any, USF shall have the right, upon ten (10)
days
prior written notice to Customer, to increase the markup or margin
in an
amount mutually agreed by Customer and USF sufficient to compensate
USF
for the loss in revenue resulting from such
increase.
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4. PRICING
STRUCTURE.
a.
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Price.
The unit price of product to Customer shall equal USF’s delivered price
(as hereinafter defined) plus the xxxx-up as outlined below less
discounts or allowances shown on the face of the invoice
(such discounts or allowances to mean manufacturer generated discounts
or
allowances on particular items for set periods of time and which
are
specifically to be passed on to the Customer).
Except for Exclusive Brand Products, USF’s delivered
price is defined as (A) where product price includes freight to USF's
distribution center, the invoice price to USF's distribution center
from a
manufacturer, supplier, packer, broker, USF business unit or affiliate,
or
any other vendor (collectively “manufacturer or Supplier”); or (B) f.o.b.
unit price reflected on the purchase order to USF's distribution
center
from a manufacturer or supplier plus standard freight (as hereinafter
defined) to USF's distribution center. USF may negotiate or set invoice
prices with its manufacturers or suppliers provided that such prices
shall
apply consistently to all Customers which are serviced by the same
USF
division. For Exclusive Brand products, * **
.
The invoice price or price list that serves as the basis for calculating
delivered price may include Earned Income (as defined in Section
4(h)
below) and shall not be adjusted for, and Customer shall not be entitled
to, Earned Income, promotional allowances, cash discounts, prompt
pay
discounts, growth programs or any other supplier payments payable
to USF.
Once
Customer has established (and USF has agreed to honor) vendor deviated
pricing arrangements pursuant to the terms herein, USF will not negotiate
the invoice price (other than with respect to the xxxx-up and freight)
for
such items. Unless in-bound freight is included in vendor’s delivered
pricing, standard freight charges will be based on market conditions
and
will not exceed the freight rate normally payable by the USF distribution
center for inbound shipments of regular quantity requirements of
such
products. Freight charges may include common or contract carrier
charges
by the product vendor or a carrier, and/or charges billed by USF
for its
freight management service. It
is expressly acknowledged and agreed that USF may manage freight
and earn
income from its freight management activities, provided that the
delivered
price shall not exceed the f.o.b. unit price plus standard freight
price
normally payable by the USF distribution center for inbound shipments
of
regular quantity requirements of such products that would have been
paid
had freight not been managed.
For Proprietary Products, Rubio's and USF agree to work together
on
inbound freight opportunities that will optimize the inbound price
of such
items by mutually working with Rubio's suppliers to make inbound
freight
more cost effective for both parties.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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b. |
Price
Structure.
The price structure xxxx-up for this Agreement on the following product
categories shall be:
|
XXXX-UP
(Per Case)
USF
Corona*
|
$
***
|
USF
Phoenix*
|
$
***
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USF
Denver/SLC*
|
$
***
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USF
San Francisco**
|
$
***
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Exceptions
to Above:
Chemical
and Coca Cola contracts, and pricing to be determined separately.
The
above
pricing structure was generated on the basis of system wide average deliveries
of $ ***. The minimum delivery requirements under the terms of this agreement
will be $ ***. Any delivery less than $ *** will be subject to a $ ***
distribution fee plus the normal markups. These minimum deliveries are subject
to the following exceptions: new store openings (first *** days); initial
contractor deliveries (i.e. coke syrup for fountain set-up; towel and TP
dispensers, etc.); and any off-cycle due to weather, USFS mistakes, and delivery
interruption not attributable to Rubio's.
x.
|
Xxxxx
Guarantees and Adjustments.
Pricing will be guaranteed for *** . Exceptions to monthly pricing
will
include eggs, dairy, fresh produce, oil and oil based products, seafood,
meat, poultry and other items mutually deemed as commodity in nature,
which will be priced *** and not controlled by contract. USF
shall have the right to immediately adjust the sales price of any
Specified Products if the replacement delivered price of such products
increases by *** or more of USF's delivered price, in which case
the sales
price shall be re-established by applying the applicable xxxx-up
amount to
the increased delivered price.
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d.
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Fuel
Adjustment.
Customer shall pay a fuel surcharge, if applicable, in accordance
with the
chart set forth below. The base fuel price is $ *** per gallon. The
"weekly retail on highway diesel" national average fuel price will
be
monitored using the EIA weekly report, which can be accessed at
xxxx://xxxxx.xxx.xxx.xxx/xxx/xxxx/xxxxx/xxxxxx.xxx.
An adjustment to the fuel surcharge will be made based on a monthly
review
(the "Review Period") of the diesel fuel price. The surcharge shall
be
based on the average diesel fuel price from the preceding 4-week
period
(5-weeks in one month per quarter) (the "Indexed Fuel Price"), and
implemented at the beginning of each calendar month. The fuel surcharge
may be increased or decreased according to the chart set forth below.
Adjustments will be applied or removed as of each Review
Period.
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*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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Index
Fuel Price
|
Surcharge
Per Delivery
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* **
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***
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e. |
Incentives
The
pricing proposal is based on current metrics for delivery sizes and
frequency and product specifications as outlined in Attachment A.
USF will
pass through savings to Rubio’s for improved distribution metrics in the
following areas:
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i.
Delivery
Size Incentive:
To
encourage Customer to improve operational efficiency, Customer will be entitled
to receive an incentive based upon the following performance
schedule:
Average
Delivery Size Per Quarter Quarterly
Incentive to Rubio’s
***
Average
delivery size will be calculated based upon quarterly completed net purchases
(gross purchases net of rejected
or returned product, pricing credits, purchases related to "will calls" (or
other Customer pick-ups) and any applicable rebate payments made during the
incentive period) divided by
the
number of deliveries
by routed trailer. "Will calls" will not qualify for consideration as a
delivery. For purposes of computing average delivery size, any delivery made
by
USF solely due to USF's error shall not be counted as a delivery. Delivery
size
and the number of deliveries shall be measured separately for each Customer
unit
(unless otherwise agreed to by USF and Customer).
The
incentive payment amount will be calculated by multiplying the applicable
incentive rate by the completed net purchases for each Customer unit for the
respective incentive period (after taking into account the exclusions and
limitations described in the preceding paragraph and below) and will be paid
by
check within 30 days following the close of the respective incentive period.
Notwithstanding anything to the contrary set forth herein, the incentive payment
calculation shall exclude products where the price USF must charge Customer
is
specified in a national
agreement between USF and a vendor (e.g., Ecolab, Coke and Pepsi).
Such
excluded products will, however, be included when computing average delivery
size and determining the applicable incentive rate in accordance with the terms
of the preceding paragraph.
ii. Advance
Payment Incentive:
If
Customer elects to prepay (or deposit in advance) any amounts for Specified
Products (excluding credit or debit card payments) (i.e., pay before the invoice
date of such products), then USF will pay Customer an incentive
amount based
upon *** of such prepayment/deposit amount. The incentive will be paid monthly
and within thirty (30) days following the close of the respective
monthly period.
Rubio's
represents and warrants that payment of the foregoing incentives is not
prohibited by law or by any contract to which it is bound. Rubio's shall defend,
indemnify and hold harmless USF from any loss, liability or expense (including
reasonable attorney’s fees) resulting from a breach of this representation and
warranty. Any deviation from payments voids the foregoing
incentives.
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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f.
|
Rounding.
To simplify pricing, receiving and inventory valuation, USF rounds
all
prices with calculated xxxxx fractions to the next highest xxxxx
per unit
of sale.
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g. |
Deviated
Price Programs.
Subject to the requirements set forth in this Agreement, USF agrees
to
maintain deviated pricing programs in its contract pricing system
when
deviated price(s) has been negotiated directly between Customer and
vendors. USF may impose a charge upon vendors providing deviated
pricing
in part to help defray additional administrative, systems, financing
and
other charges incurred by USF in handling products subject to price
deviations. USF will only maintain those deviated price programs
documented by the vendor and communicated to USF via notice on vendor
letterhead, via electronic file or by completion of a USF “Deviated Price
Program” form. The communication shall, at a minimum,
contain:
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i. | Adequate lead time of * ** working days prior to the month to be implemented |
ii.
|
Program
start/end dates
|
iii.
|
Information
pertaining to deviated price type (delivered to distributor, allowance,
f.o.b. origin)
|
iv.
|
Information
on specific products covered, including manufacturer product
code
|
v.
|
Signature
of vendor representative authorized to offer
program
|
vi.
|
Vendor
contact
|
USF
will
not be responsible for collection, payment or any reimbursement of monies due
to
Customer as a result of vendors supplying inadequate information, communication
received after program start date, predated or retroactive programs. As USF
acts
as an administrator regarding negotiated deviated price programs, USF will
not
be held liable for any vendor omissions or errors in maintaining the programs
and all such related recoveries shall be from the involved vendor. Upon reaching
the stated end date of a deviated pricing program, based on the vendor
documentation described above, USF’s pricing to Customer will revert to the
regular price structure as described in Section 4 above. The vendor will be
responsible for supplying updates/extensions on existing programs based on
the
description and timing set forth above.
h. Value
Added Services and Transactional Payments.
For
purposes of this Agreement, "Earned Income" means income, which may include
profit, that USF retains for its own use and generates for and as a result
of
its value added services and from transactional payments, discounts or
investments, including, without limitation, cash or prompt pay discounts and
amounts earned or charged due to competitive conditions (as determined by USF).
USF and its affiliates provide value added services such as regional and
national marketing, freight management, procurement leverage, consolidated
warehousing, quality assurance, and performance-based product marketing. Earned
income that USF retains for value-added services includes, but is not limited
to, promotional allowances, growth programs, or any other Supplier payment
received by USF, excluding manufacturer generated discounts or allowances on
particular items for set periods of time and which are specifically, or are
otherwise, reflected in the amounts shown on the face of the Supplier invoice
and intended to be passed on to Customer or which are designated in writing
to
USF to be passed on to Customer. The delivered price shall not be adjusted
for,
nor shall Customer be entitled to, monies that USF receives as Earned Income.
USF may negotiate or set the amount of Earned Income it receives with its
Suppliers.
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
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5.
|
FINANCIAL.
Rubio’s
payment terms are set at * **
Days (which means that payment is due at the USF office *** calendar
days
after the date of each invoice properly submitted via EDI). Terms
are
subject to prior and ongoing corporate credit approval. Customer
shall execute a USF Customer application and agreement, in the form
prescribed by USF from time to time. Acceptable
forms of payment include cash, wire transfer or bank draft only.
USF
reserves the right to require the annual submission of audited financial
statements, including a statement of cash flow, in order to ensure
continuing confirmation of the approved payment terms. Customer shall
be
responsible for all financial obligations for their respective orders
placed under this Agreement. USF
shall charge interest in accordance with the terms of the Customer
application and agreement, on all monies due beyond the agreed upon
credit
terms.
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a.
|
Notwithstanding
anything contained herein or in any other agreement to the contrary,
to
the extent there is any material adverse change in Customer’s
creditworthiness or financial capabilities or to the extent Customer
experiences other adverse circumstances which affect its ability
to meet
the payment terms established hereunder, USF shall have the right
to
immediately change the terms outlined herein including, but not limited
to, Customer’s payment terms and service arrangements.
|
b. |
Sales
and Use Tax on Purchases; Exemptions Therefrom on Purchases for Resale
or
by Exempt Organizations.
Customer shall be responsible for the payment of any
and all sales and/or use tax on purchases made by Customer from USF;
provided,
however, that if Customer provides exemption documentation as described
on Attachments
D and
E
hereto,
Customer may be exempt from the payment
of such sales and/or use tax. Customer acknowledges and agrees that
the
exemption
requirements described in this Section and Attachments
D and
E
and for
each jurisdiction may change if such jurisdiction's laws or policies
are
revised. Customer
agrees to provide USF with such documentation as USF may require
in
order
to meet any such revised laws or
policies.
|
6. |
ACCOUNT
MANAGEMENT.
|
a.
|
Personnel.
|
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
12
i.
|
USF
will assign a corporate account manager to coordinate the management
of
Customer’s needs.
|
ii.
|
USF
will also appoint a division chain account manager to coordinate
activities and ensure program integrity at the unit
level.
|
iii.
|
Each
participating division will assign a non-commissioned telephone Customer
service representative to Customer.
|
iv.
|
USF’s
corporate headquarters in Columbia, Maryland will serve as a resource
for
all divisions involved in this program.
|
b.
|
Program
Review.
The parties shall conduct quarterly, semi-annual or annual review
to
discuss and monitor the implementation of this program and evaluate
ways
of improving its day-to-day operation and achieving additional operational
and price efficiencies. Participants in such reviews shall include
Customer’s designated representative and USF’s National Account
representatives, together with other representatives of both parties
as
mutually agreed. Should
the results of the review reveal that the parameters of the Program
are
significantly different than those outlined on Attachment
A,
USF reserves the right to propose a new program, including xxxx-up
structure, service arrangements and credit terms, or terminate the
Agreement pursuant to the terms of Section
8(d).
|
c.
|
MIS
Capabilities.
Various computer-generated reports are available to Customer utilizing
USF’s data programs and formats. Reports may be printed or supplied
electronically on a monthly and/or quarterly basis. Reports consisting
of
product usage, sales volume, delivery size, and vendor allocation
are
considered industry standard and shall be provided. Should Customer
require customized reporting, USF will determine the price to develop
such
customized reports, and Customer will be responsible for the price
to
develop said reports. Notwithstanding the above, USF and Customer
recognize that Customer needs to track purchases from all approved
suppliers and, as a result, will require that USF report to Customer
on a
monthly basis purchases by location categorized by the current account
codes used in the Company Restaurant Order Guides.
|
Monthly
price verification report will be sent to Customer within 4 days after order
guides are generated, but at least 5 days prior to price implementation.
7.
|
PRICE
VERIFICATION.
Upon no less than * **
weeks written notice and during regular business hours, but no more
frequently than once every *** months, Customer may examine documentation
to support pricing of products sold to Customer pursuant to this
Agreement; provided, however, that any such verification shall be
limited
to no more than *** items with one price point verification per item.
If
such documentation is unavailable at the distribution center office,
USF’s
computer generated reports will be made available at the distribution
center office or the audit may be conducted at USF’s headquarters, at
USF’s option. The invoice date to be verified shall be limited to fall
within the thirteen (13) weeks immediately preceding such verification.
Certain vendors/suppliers provide USF with electronic statements
as the
billing mechanism. In such instance, these vendor electronic files
will be
considered valid audit tools.
|
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
13
a.
|
Only
USF and Customer management personnel will participate in the price
verification. Customer guarantees the confidentiality of information
provided by USF. In the rare circumstance where Customer and USF
agree
that Customer may utilize the services of an outside consultant to
aid
Customer in the price verification, said consultant shall be required
to
execute a confidentiality agreement with USF as a condition to the
consultant’s participation in the price verification. USF reserves the
right of final approval for the use of any outside consultant, such
approval not to be unreasonably
withheld.
|
b.
|
Credit
or
debit
memos for any uncontested adjustments determined by a price verification
process will be processed at Customer’s direction within one (1) week.
Details of this procedure are listed in Attachment
C hereto.
|
c.
|
Price
verification audits will not interfere with USF year-end accounting
practices.
|
d.
|
Any
monies due Customer from the price verification process will be reduced
by
all monies due USF that are beyond the agreed upon credit
terms.
|
e.
|
In
the event of any dispute arising out of or relating to the Audit,
the
parties shall seek to resolve the matter amicably through mutual
discussions conducted diligently in good faith by both
parties.
|
8.
|
TERM
AND TERMINATION.
|
a.
|
The
term of
this Agreement shall commence on January 28, 2008 and shall continue
for a
period of 3 years through January 27, 2011, unless sooner terminated
in
accordance with the provisions hereof. The parties acknowledge and
agree
that the term of this Agreement may be extended in writing signed
by both
parties for an additional one year (extending the term until January
27,
2012).
|
b.
|
Upon
the occurrence of a Breach (as defined below) of this Agreement,
the
non-breaching party may terminate this Agreement, at its option and
upon
written notice of termination to the breaching party, and except
as
provided herein, may seek any and all remedies available at law or
in
equity in connection with the
Breach.
|
c. |
A
Breach of this Agreement is defined
as:
|
14
(i)
|
USF’s
or Customer’s, as the case may be, failure to perform any material term,
covenant or agreement contained herein or in any document or instrument
delivered pursuant to or in connection with this Agreement, which
failure
continues uncured for thirty (30) days after written notice of such
failure has been delivered by the non-breaching party; provided,
however,
that if such failure has previously occurred during the preceding
six (6)
months, the cure period shall be fifteen (15) days; provided, further,
that there shall be no right to cure for failure by Customer to make
timely payments in accordance with the payment terms established
in
Section 5 above; or
|
(ii) |
Either
party’s application for or consent to the appointment of a receiver,
custodian, trustee or liquidator; inability to pay its debts as such
debts
become due; general assignment for the benefit of its creditors;
commencement of a voluntary case under the United States Bankruptcy
Code;
filing of a petition seeking to take advantage of any other law of
any
jurisdiction relating to bankruptcy, insolvency, reorganization,
winding-up, or composition or readjustment of debts or commencement
by a
third party of a proceeding commenced for any similar relief under
any law
of any jurisdiction relating to bankruptcy, insolvency, reorganization,
winding-up, or readjustment of its debts, and such proceeding shall
continue undismissed for a period of Ninety (90) days.
|
d.
|
Notwithstanding
anything contained herein to the contrary, either party may terminate
this
Agreement without cause upon sixty (60) days prior written
notice.
|
9.
|
CONFIDENTIALITY.
USF and Customer agree that all information as to source, quantity,
and
price of goods and services disclosed or obtained in connection with
this
Agreement and the performance of this Agreement shall be maintained
in
confidence and shall not be released to any private third party for
any
reason whatsoever other than pursuant to a validly issued subpoena
from a
court or governmental authority having jurisdiction over the party,
pursuant to the rules, regulations or requirements of any state or
federal
agency or department or pursuant to a discovery request made under
applicable court rules and to which the party is required to respond.
Notwithstanding
the foregoing, Customer acknowledges and agrees
that USF shall be entitled to use this information as USF deems necessary
or desirable in connection with USF's internal business needs, including
but not limited to USF's (i)
provision of information to a third party for the purpose of obtaining
vendor rebates or allowances, and (ii)
provision of information to third parties for other marketing
purposes.
|
10. |
WARRANTY
AND LIMITATION OF LIABILITY.
USF shall use reasonable efforts to obtain warranties or representations
from its suppliers that the goods to be furnished hereunder are pure,
unadulterated, and of first rate quality and that they shall be
merchantable and fit for the ordinary purpose for which they are
intended.
USF warrants that its Exclusive Brand Products are pure, unadulterated,
and of first rate quality and that they shall
be merchantable and fit for the ordinary purpose for which they are
intended. USF warrants that the services to be performed by it under
this
Agreement shall be performed in a professional, workmanlike and timely
manner by competent personnel. EXCEPT AS SPECIFICALLY SET FORTH IN
THIS
SECTION 10, ALL WARRANTIES, GUARANTEES, AND REPRESENTATIONS, EITHER
EXPRESSED OR IMPLIED, WHETHER ARISING UNDER ANY STATUTE, COMMON LAW,
USAGE
OF TRADE, COURSE OF DEALING OR OTHERWISE, INCLUDING IMPLIED WARRANTIES
OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY
EXCLUDED.
EXCEPT
FOR ANY RECKLESS OR WILLFUL VIOLATION OF THIS AGREEMENT OR A BREACH
BY
CUSTOMER OF ITS CONFIDENTIALITY OBLIGATIONS OR RELATING TO USF'S
INTELLECTUAL PROPERTY, NEITHER
PARTY SHALL IN ANY WAY BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT,
CONSEQUENTIAL, EXEMPLARY OR RELIANCE DAMAGES, EVEN IF IT IS ADVISED
OF THE
POSSIBILITY OF SUCH DAMAGES. Notwithstanding the foregoing, USF shall
defend, indemnify and hold harmless Customer for damage to property
or
injury or death to persons arising out of the gross negligence or
willful
misconduct of USF arising under this Agreement, including but not
limited
to any claim which results from a product that was adulterated
or misbranded (when bearing labels furnished by USF) within the meaning
of
the Federal Food, Drug, and Cosmetic Act, as amended, due to the
gross negligence or willful misconduct of
USF.
|
15
11. |
MISCELLANEOUS.
|
a.
|
Entire
Agreement.
This
Agreement and the attachments and exhibits attached hereto constitute
the
entire agreement between the parties relating to the subject matter
hereof
and may not be modified except by an agreement in writing executed
by the
party hereto against whom the modification is sought to be enforced.
This
Agreement supersedes all prior agreements, arrangements, discussions
and
understandings between the parties hereto relating to the subject
matter
hereof, and all purchase orders submitted by Customer after the effective
date hereof shall be subject to the terms of this Agreement, conflicting
terms contained in any invoice to the contrary notwithstanding. If
the
terms and conditions set forth in this Agreement conflict with the
terms
and conditions of any attachment or exhibit attached hereto, then
the
parties acknowledge that the terms and conditions of this Agreement
shall
control.
|
b.
|
Force
Majeure.
Neither party will be in default in the performance of its obligations
under this agreement if such performance is prevented or delayed
because
of war, hostilities, revolution, civil commotion, epidemic, shortage
in
supply, fire, wind, earthquake or flood, use of any law, order,
proclamation, regulation or ordinance of any government, or of any
subdivision thereof, because of Acts of God or for any other cause,
whether similar or dissimilar to those enumerated, that is beyond
the
reasonable control and without the fault or negligence of the party
whose
performance is affected. If a force majeure event prevents USF from
supplying all of the product needs of its Customers, USF shall allocate
such product as is available to USF among its Customers in such manner
as
USF reasonably determines. No force majeure event shall excuse Customer
from its payment obligations contained herein.
|
c.
|
Choice
of Law.
This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Delaware without reference
to the
conflicts of laws principles thereof. For
purposes of any legal action or proceeding brought by either party
with
respect to this Agreement, the parties irrevocably submit and consent
solely to the exclusive jurisdiction and venue of the appropriate
federal
court situated in or near San Diego County, California.
|
16
d.
|
Attorney’s
Fees.
In the event this Agreement is breached, the breaching party shall
pay any
and all reasonable attorney’s fees and relevant costs incurred by the
non-breaching party as a result of the
breach.
|
e.
|
Assignment.
This Agreement may not be assigned by either party without the prior
written consent of the other, which consent shall not be unreasonably
withheld; provided, however, that (i) either party may assign this
Agreement to any current or after-acquired affiliate without the
consent
of the other (provided further that in the case of Rubio’s any such
assignment shall be subject to USF's credit review and approval)
and (ii)
USF assign
its accounts receivables and related contract rights
hereunder.
In the event this Agreement is assigned, the assignor shall in no
event be
relieved of or be released from its obligations contained herein.
|
f.
|
No
Agency.
Nothing contained in this Agreement shall be construed or interpreted
as
creating an agency, partnership, co-partnership or joint venture
relationship between the parties.
|
g.
|
Non-Discrimination.
USF is an equal opportunity employer. It is the policy of USF to
comply
with all applicable state and federal laws prohibiting discrimination
in
employment based on race, age, color, sex, national origin, disability,
religion or other protected classification. Customer acknowledges
that it
is also an equal opportunity employer and that it will comply with
all
applicable state and federal laws prohibiting discrimination in employment
based on race, age, color, sex, national origin, disability, religion
or
other protected classification.
|
h.
|
Notices.
All notices required or permitted to be given hereunder shall be
in
writing and sent by an overnight delivery service, or by United States
registered or certified mail, postage prepaid, return receipt requested,
addressed to the parties as
follows:
|
TO CUSTOMER: |
TO
USF:
|
|
Xxxxx’x
Restaurants, Inc.
|
|
0000
Xxxxxx Xxxxx, Xxxxx 000
|
Xxxxxxxx,
Xxxxxxxxxx 00000
|
Attn: President____________ | Attn:__________________ |
or
to such other addresses as the parties may direct by notice given
as
hereinabove provided. Notice shall be deemed given when received
as
evidenced by the return receipt or the date such notice is first
refused,
if that be the case.
|
17
As
evidence of this Agreement:
XXXXX’X
RESTAURANTS, INC.
|
|||
By:
|
/s/
Xxx Xxxxxxx
|
Date:
12/10/07
|
|
Name:
|
Xxx
Xxxxxxx
|
||
|
|||
Title:
|
CEO
|
||
U.S.
FOODSERVICE, INC.
|
|||
By:
|
/s/
Xxxx X. Xxxxx
|
Date:
12/21/07
|
|
Name:
|
Xxxx
X. Xxxxx
|
||
|
|||
Title:
|
Sr.
VP National Sales
|
18
Attachment
A
Summary
of Assumptions
Minimum
%
of purchases to be directed to USF: * **
Average
Dollar Per Delivery: $ ***
Average
Cases Per Delivery: *** cases
Annual
Purchases: $ ***
Deliveries
per Unit per week: ***
Servicing
divisions (level or amount of USF representation at account level):
Corona,
San Francisco, Phoenix, Denver.
Payment/Credit
terms: *** days (Deposit as incentive *** %)
MIS:
1.
Real time prism access by 1/31/’08 daily access report that is currently being
established by Xxxx Xxxx.
2.
Bar code capabilities for Customer receiving and ordering—test to begin not
later than Q2 ’08 with system update not later than Q4 of ’08. Our intention to
begin a test Q2 2008.
3.
Credits to stores to be delivered within not less than 7 days. Electronically
delivered to stores by divisions by 1/31/’08.
Acknowledged
and Agreed:
XXXXX’X
RESTAURANTS, INC.
|
Date:
12/10/07
|
||
By:
|
/s/
Xxxxx Xxxxxxxxx
|
||
Name:
|
Xxxxx
Xxxxxxxxx
|
||
Title:
|
Director
Purchasing and Logistics
|
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
Attachment
B
NEW
PRODUCT/SPECIAL ORDER NOTIFICATION AND AGREEMENT
XXXXX’X
RESTAURANTS, INC.
(“Customer”)
and U.S.
Foodservice, Inc. (“USF”)
have
entered into that certain Master Distributor Agreement dated as of January
28,
2008 (the “Agreement”).
Terms
not otherwise defined herein shall have the meanings ascribed to them in the
Agreement. In accordance with the terms and conditions of the Agreement,
Customer requests USF to stock on a regular basis the following Proprietary
Products:
Product:
|
Pack
Size:
|
|
Mfg.
ID Code:
|
Price:
|
|
Minimum
Shipment:
|
Case
Cube:
|
|
Case
Gross Wgt.:
|
Net
Wgt.
|
|
Date
Product Needed:
|
Sequence
No.:
|
|
Initial
Order:
|
Estimated
Monthly Usage:
|
If
replacing another product, what item:
|
:
Code #:
|
|
Is
this product restricted to selective units?:
|
If
so, please identify:
|
|
USF
Division Involved:
|
Representative:
|
Other
Guides Affected:
|
Hotels
|
F.S.M.
|
Hospital
|
Education
|
Additional
Instructions:
Customer
will be responsible for the disposition, payment and any other obligations
relating to the Proprietary Products in accordance with the terms and conditions
of the Agreement.
If
the
terms and conditions set forth herein conflict with the terms and conditions
of
the Agreement entered into by the parties, then the parties acknowledge that
the
terms and conditions of the Agreement shall control.
RUBIOS’
RESTAURANTS, INC.
|
|
By:
|
|
Name:
|
|
Title:
|
Attachment
C
OPERATING
PROCEDURES
FOODSERVICE
DISTRIBUTION
PROGRAM
FOR
RUBIOS’
RESTAURANTS, INC.
ORDERING,
DELIVERY, RECEIVING PROCEDURES
ORDERING
PROCEDURES
l.
|
To
facilitate ordering when Customer opts to place orders through USF
Customer service, a pre-printed, standardized order/inventory control
form
will be provided for those products/categories so defined and distributed
at the beginning of each month. All weekly price changes will be
mailed,
faxed or electronically sent to
Customer.
|
2.
|
Your
USF Customer Service Representative will initiate
the order process with each Customer by calling each such unit at
a
predetermined order day and hour. Please have your orders ready to
allow
for proper processing.
|
3.
|
It
assists USF in the scheduling of our vehicles when you order a “delivery
to delivery” consistent number of cases, as business
permits.
|
4.
|
The
following ordering procedures should be used when placing your
orders.
|
a.
|
Confirm
the date of the current
order form and control
number.
Your order guide control
number
is
very important.
|
b.
|
Order
by line item number.
|
c.
|
State
quantity desired.
|
d.
|
The
USF Customer service representative will verify your order
by:
|
- Recapping
the order back by giving line number, product and quantity; or
- Giving
only total lines and cases.
e.
|
Substitutions
will be offered when there are out of stocks.
|
f.
|
Verify
the expected delivery dates for the
order.
|
5.
|
Order
Day (s)
|
Order
Time (s)
|
Delivery
Day (s)
|
|
|
|
|
|
|
|
|
|
|
|
ORDERING,
DELIVERY, RECEIVING PROCEDURES
ORDERING
PROCEDURES
(Continued)
6.
|
Order
dates that fall on a holiday will be scheduled by prior arrangements
with
Customer and USF. Notification of holiday delivery schedules will
be given
prior to the holiday.
|
7.
|
The
USF Division Account Manager is responsible for coordinating issues
or
changes to order schedules.
|
DELIVERY
PROCEDURE
1.
|
Deliveries
will be made by USF in accordance with a delivery schedule determined
by
USF after it takes into consideration Customer needs and
preferences.
|
2.
|
At
the time of delivery, Customer's manager, the assistant manager or
a
Customer-designated person should receive the shipment and sign for
the
products.
|
3.
|
Delivery
dates that fall in a holiday week will be rescheduled by prior
arrangements with USF at least two (2) weeks in
advance.
|
4.
|
The
USF Division Account Manager is responsible to coordinate issues
or
changes to delivery schedules.
|
RECEIVING
PROCEDURES
1.
|
You
will receive a completely priced extended original and two (2) duplicate
copies of your invoice with your order, which should be checked by
an
authorized person upon receipt.
|
2.
|
All
copies of each invoice must be signed. The driver will keep one (1)
duplicate copy and you are to retain the original and one (1) duplicate
for your records.
|
3.
|
Freezer
and refrigerated products should be stored immediately upon
receipt.
|
4.
|
Make
sure that all cases are counted before you or an authorized person
signs
an invoice. Once you or an authorized person has signed for a specific
quantity of cases and the driver has left the premises, the shipment
is
your responsibility. You will not be given credit for any shortages
once
the invoice has been signed and the driver has gone. However, you
have
***
from the time of delivery to notify USF (i) of any concealed damage
or
rejected goods or (ii) with respect to products not jointly checked
in, to
note any shortages, damages, or rejected
goods.
|
5.
|
Please
assist in providing a clear path for the delivery trailer to gain
entrance
to the designated loading area.
|
6.
|
Due
to insurance requirements and your own safety, Customer employees
are not
permitted on the USF delivery
trailer.
|
UNLOADING
PROCEDURES
1.
|
The
driver will unload and place all orders in designated
areas.
|
2.
|
The
driver is not responsible for placing cases on storage
shelves.
|
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
3.
|
Where
tailgate deliveries are part of the Agreement, the driver will bring
all
products to the rear of the trailer. Customer employees will be
responsible for taking the product from the rear of the trailer into
the
Customer's location.
|
PAYMENTS-CREDITS
SHORTAGES/VISIBLE
DAMAGE
1.
|
At
the time of delivery, should any product ordered be shorted or damaged,
the driver will issue an instant credit by notation on the original
invoice of shortages, damaged or returned
goods.
|
CONCEALED
DAMAGE
If
you
should discover damaged merchandise after the driver leaves, you must notify
your USF Customer service representative within ***
.
Damaged or defective merchandise should not be disposed of unless directed
to do
so by USF.
In
the
event this occurs, please indicate the following:
1.
|
Invoice
number under which the product was
delivered.
|
2.
|
Product
code number.
|
3.
|
Quantity
of item.
|
4.
|
Price
of product delivered.
|
5.
|
Description
of product.
|
PICK-UPS
AND/OR RETURNS
1.
|
Pick-ups
and/or returns
may occasionally be approved by USF. In order for Customer to be
eligible
for a credit, product must be unopened (unless there is concealed
damage),
full case non-perishable product, in good condition and with adequate
shelf life remaining to allow for resale. A restocking fee and other
charges may apply. In the event that a pick-up and/or returns are
approved
by USF, Customer must advise the USF Customer service representative
within *** or at the time the next order is placed, whichever is
earlier.
Customer must provide the following
information:
|
a. |
Reason
for the return.
|
b. |
Invoice
number for the delivered product.
|
c. |
Product
code number, quantity, price and
description.
|
2.
|
If
USF picks up product(s), Customer will receive a pick up memo. The
pick up memo is not a credit, but a receipt of
product(s).
|
3.
|
Once
USF approves a credit, a credit memo will be sent to Customer within
seven
working days. When making payments, Customer should include any
credit memos with its invoices and send them to the USF Accounts
Payable
Office.
|
OUT-OF-STOCKS/SHORTS/SUBSTITUTIONS
1. |
Promptly
contact the USF Customer service representative so the corrective
steps
can be taken.
|
*** Portions
of this page have been omitted pursuant to a request for Confidential Treatment
filed separately with the Commission.
2. |
In
the event product is out-of-stock, Customer will have the right to
select
a replacement product. USF will provide information to assist Customer
in
making this decision, including information about a designated substitute
product identified by Customer.
|
3. |
In
the event of any substitutions because of spoilage or damage for
which USF
does not have reasonable time to notify Customer, USF will deliver
a
designated substitute product identified by Customer, and if there
is not
such a designated substitute product (or one is unavailable), a product
of
like or greater quality will be delivered. Substitutions not
acceptable to Customer may be refused or returned by Customer at
no charge
subject to USF's return policy. Customer may request that substitutions
not be made, in which case, if a product is spoiled or damaged, no
alternative product will be
delivered.
|
4. |
All
substitutions will be priced based on the delivered price of the
designated substitute product (or other replacement product, as the
case
may be) plus the applicable category xxxx-up or margin for such
product.
|
If
the
terms and conditions of this Attachment conflicts with the terms and conditions
of the Master Distributor Agreement entered into by the parties, then the
parties acknowledge that the terms and conditions of the Master Distributor
Agreement shall control.
WE
THANK YOU FOR THE OPPORTUNITY
TO
PROVIDE YOU WITH THE TYPE OF SERVICE
YOU
HAVE COME TO KNOW AND EXPECT
Attachment
D
Exemptions
from Sales and Use Tax -
Purchases
for Resale or by Exempt Organizations
Purchases
for Resale.
In
order
for USF to properly document Customer’s resale exemption from sales and use tax
where appropriate, USF is required to obtain a valid resale certificate from
Customer. Customer
must submit a valid resale certificate for the jurisdiction in which delivery
takes place in order to purchase items without being charged sales and use
tax
by USF. Tax will be assessed on all purchases if a valid resale certificate
is
not received from Customer. Unless an erroneous assessment of sales and use
tax
is the fault of USF, tax credits for products purchased prior to Customer
providing a valid resale certificate to USF will be limited to three (3) months
from the date of purchase. For sales and use tax paid to USF beyond this three
(3) month period, Customer must seek a credit or refund directly from the
jurisdiction to which the tax was paid, and USF shall not be responsible
therefor.
i. In
those
cases where delivery takes place in a jurisdiction listed on the Uniform Sales
& Use Tax Certificate at the end of this Attachment E, Customer agrees,
subject to applicable footnote(s) reflected at the end of the Uniform Sales
& Use Tax Certificate, to complete, sign and return the Uniform Sales and
Use Tax Certificate to USF with its executed version of this Agreement. In
the
case of deliveries to Florida and Maine, Customer also may provide USF with
its
preprinted state certificate.
ii. In
those
cases where delivery takes place in one of the following jurisdictions, Customer
agrees to complete, sign and return to USF with its executed version of this
Agreement the Streamlined Sales and Use Tax Agreement Certificate of Exemption
(Attachment F): Indiana, North Carolina, South Dakota, West Virginia and
Wyoming.
iii. In
those
cases where a state is listed on both certificates (Attachment E and Attachment
F), Customer may provide USF with either certificate in support of its resale
exemption.
iv. The
following jurisdictions do not accept the Uniform Sales and Use Tax Certificate
or the Streamlined Sales and Use Tax Agreement Certificate of Exemption as
evidence of a valid resale exemption: Louisiana, Massachusetts, Mississippi,
New
York and Virginia. In those jurisdictions, Customer agrees to obtain, complete,
sign and return to USF the appropriate state-specific resale certificate with
its executed version of this Agreement.
v. The
following jurisdictions do not have a sales tax: Alaska, Delaware, New
Hampshire, Montana and Oregon. In those jurisdictions, Customer is not required
to supply USF with a resale certificate.
Purchases
by Exempt Organizations - Exemption Certificate. In order for USF to properly
document Customer’s exemption from sales and use tax as an exempt organization
where appropriate, USF is required to obtain a valid exemption certificate
from
Customer. Customer must submit a valid exemption certificate for the
jurisdiction in which delivery takes place in order to purchase items without
being charged sales and use tax by USF. Tax will be assessed on all purchases
if
a valid exemption certificate is not received from Customer. Unless an erroneous
assessment of sales and use tax is the fault of USF, tax credits for products
purchased prior to Customer providing a valid exemption certificate to USF
will
be limited to three (3) months from the date of purchase. For sales and use
tax
paid to USF beyond this three (3) month period, Customer must seek a credit
or
refund directly from the jurisdiction to which the tax was paid, and USF shall
not be responsible therefor.
UNIFORM
SALES & USE TAX CERTIFICATE- MULTIJURISDICTION
Issued
to
Seller:
U.S. FOODSERVICE, INC.
Address:
I
certify that:
|
is
engaged as a registered
|
|
Name
of Firm (Buyer)
|
Wholesaler
|
|
|
|
|
Address
|
Retailer
|
|
|
|
|
|
Manufacturer
|
|
|
|
|
Seller
(California)
|
||
|
|
|
|
Lessor (see notes on pages 2-4) |
and
is
registered with the below listed states and cities within which your firm would
deliver purchases to us and that any such purchases are for wholesale, resale,
ingredients or components of a new product or service to be resold, leased,
or
rented in the normal course of business. We are in the business of wholesaling,
retailing, manufacturing, leasing (renting) the following:
Description
of Business:
General
description of tangible property or taxable services to be purchased
from
the seller
|
|
DO
NOT ENTER ANY STATE NOT ON THIS
LIST
|
State
|
State
Registration, Seller’s
Permit,
or ID Number of Purchaser
|
State
|
State
Registration, Seller’s
Permit,
or ID Number of Purchaser
|
AL
|
MO8
|
||
AR
|
NC
|
||
AZ
|
ND
|
||
CA1
|
NE9
|
||
CO
|
XX
|
||
XX
|
XX00
|
||
XX0
|
NV
|
||
FL3
|
OH11
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||
GA4
|
OK12
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||
HI5
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PA13
|
||
ID
|
XX
|
||
XX0
|
SC
|
||
IA
|
SD
|
||
KS
|
TN
|
||
XX
|
XX00
|
||
ME
|
UT
|
||
MD
|
VT
|
||
MI7
|
WA15
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||
MN
|
WI
|
I
further
certify that if any property or service so purchased tax free is used or
consumed by the firm as to make it subject to a Sales or Use Tax we will pay
the
tax due directly to the proper taxing authority when state law so provided
or
inform the seller for added tax billing. This certificate shall be a part of
each order that we may hereafter give to you, unless otherwise specified, and
shall be valid until canceled by us in writing or revoked by the city or
state.
Under
penalties of perjury, I swear or affirm that the information on this form is
true and correct as to every material matter.
Authorized
Signature:
(Owner,
Partner or Corporate Officer)
Title:
Date:
|
FOOTNOTES
TO UNIFORM SALES & USE TAX CERTIFICATE
In
order
to comply with the majority of state and local sales tax law requirements,
the
seller must have in its files a properly executed exemption certificate from
all
of its Customers who claim a sales tax exemption. If the seller does not have
this certificate, it is obliged to collect the tax for the state in which the
property or service is delivered.
If
the
buyer is entitled to sales tax exemption, the buyer should complete the
certificate and send it to the seller at its earliest convenience.
______________________________________
1.
|
California:
|
A.
|
By
use of this certificate, the purchaser certifies that the property
is
purchased for resale in the regular course of business in the form
of
tangible personal property, which includes property incorporated
as an
ingredient or component part of an item manufactured for resale in
the
regular course of business.
|
B.
|
When
the applicable tax would be sales tax, it is the seller who owes
that tax
unless the seller takes a timely and valid resale certificate in
good
faith.
|
C.
|
A
valid resale certificate is effective until the issuer revokes the
certificate.
|
2.
|
District
of Columbia: This certificate is not valid as a resale certificate
unless
it contains the purchaser’s D.C. sales and use tax registration
number.
|
3.
|
Florida:
This certificate is valid as a resale certificate only if it contains
the
purchaser’s Florida sales and use tax registration number. A purchaser
cannot extend this certificate to sellers for transactions occurring
prior
to the date of the purchaser’s registration in Florida. The effective date
of the purchaser’s registration in Florida must be noted on the face of
the certificate.
|
4.
|
Georgia:
The purchaser’s state of registration number will be accepted in lieu of
Georgia’s registration number when the purchaser is located outside
Georgia, does not have nexus with Georgia, and the tangible personal
property is delivered by drop shipment to the purchaser’s Customer located
in Georgia.
|
5.
|
Hawaii
allows this certificate to be used by the seller to claim a lower
general
excise tax rate or no general excise tax, rather than the buyer claiming
an exemption. The no tax situation occurs when the purchaser of imported
goods certifies to the seller, who originally imported the goods
into
Hawaii, that the purchaser will resell the imported goods at wholesale.
If
the lower rate or no tax does not in fact apply to the sale, the
purchaser
is liable to pay the seller the additional tax
imposed.
|
6.
|
Illinois:
The registration number to be supplied next to Illinois on page 1
of this
certificate must be the Illinois registration or resale number; no
other
state's registration number is acceptable. While there is no statutory
requirement that blanket certificates of resale be renewed at certain
intervals, blanket certificates should be updated periodically, and
no
less frequently than every three
years.
|
7. |
Michigan:
Effective for a period of three years unless a lesser period is mutually
agreed to and stated on this
certificate.
|
8. | Missouri: |
A. Purchasers
who improperly purchase property or services sales tax free using
this
certificate may be required to pay the tax, interest, additions to
tax or
penalty.
|
B. Even
if
property is delivered outside Missouri, facts and circumstances may subject
it
to Missouri tax, contrary to the second sentence of the first paragraph of
the
above instructions.
9. |
Nebraska:
A blanket certificate is valid three years from the date of issuance.
|
10.
|
New
Mexico: New Mexico will accept this certificate in lieu of a New
Mexico
nontaxable transaction certificate and as evidence of the deductibility
of
a sale of tangible personal property
provided:
|
A. this
certificate was not issued by the State of New Mexico;
B. the
buyer
is not required to be registered in New Mexico; and
C. the
buyer
is purchasing tangible personal property for resale or incorporation as an
ingredient or component part into a manufactured product.
11. | Ohio: | A. The buyer must specify which one of the reasons for exemption on the certificate applies. This may be done by circling or underlining the appropriate reason or writing it on the form above the state registration section. Failure to specify the exemption reason will, on audit, result in disallowance of the certificate. |
B. In
order
to be valid, the buyer must sign and deliver the certificate to the seller
before or during the period for filing the return.
12.
|
Oklahoma:
Oklahoma would allow this certificate in lieu of a copy of the purchaser’s
sales tax permit as one of the elements of “properly completed
documentation” which is one of the three requirements which must be met
prior to the vendor being relieved of liability. The other two
requirements are that the vendor must have the certificate in his
possession at the time the sale is made and must accept the documentation
in good faith. The specific documentation required under OAC 710:65-7-6
is:
|
A. Sales
tax
permit information may consist of:
(i)
A
copy of the purchaser’s sales tax permit; or
(ii)
In
lieu of a copy of the permit, obtain the following:
(a)
Sales
tax permit number; and
(b)
The
name and address of the purchaser;
B. A
statement that the purchaser is engaged in the business of reselling the
articles purchased;
C. A
statement that the articles purchased are purchased for resale;
D. The
signature of the purchaser or a person authorized to legally bind the purchaser;
and
E. Certification
on the face of the invoice, xxxx or sales slip or on separate letter that said
purchaser is engaged
in reselling the articles purchased.
13.
|
Pennsylvania:
This certificate is valid as a resale certificate only if it contains
the
purchaser’s Pennsylvania Sales and Use Tax eight-digit license number,
subject to the provisions of 61 PA Code
§32.3.
|
14.
|
Texas:
Items purchased for resale must be for resale within the geographical
limits of the United States, its territories and
possessions.
|
15. | Washington: | A. Blanket resale certificates must be renewed at intervals not to exceed four years; |
B. Buyer
acknowledges that the misuse of the resale privilege claimed on the certificate
is subject to the legally prescribed penalty of fifty percent of the tax due,
in
addition to the tax, interest, and any other penalties imposed by
law.
Attachment
E
In
those
cases where delivery takes place in one of the following jurisdictions, Customer
agrees to complete, sign and return to USF with its executed version of this
Agreement the following Streamlined Sales and Use Tax Agreement Certificate
of
Exemption: Indiana, North Carolina, South Dakota, West Virginia and Wyoming.
See
Attachment E for the resale exemption requirements in other states.
Streamlined Sales and Use Tax Agreement |
Certificate
of
Exemption
|
This
is a
multistate form. Not all states allow all exemptions listed on this form.
Purchasers are responsible for knowing if they qualify to claim exemption from
tax in the state that would otherwise be due tax on this sale. The seller may
be
required to provide this exemption certificate (or the data elements required
on
the form) to a state that would otherwise be due tax on this sale.
The
purchaser will be held liable for any tax and interest, and possibly civil
and
criminal penalties imposed by the member state, if the purchaser is not eligible
to claim this exemption. A seller may not accept a certificate of exemption
for
an entity-based exemption on a sale made at a location operated by the seller
within the designated state if the state does not allow such an entity-based
exemption.
1 | oCheck if you are attaching the Multistate Supplemental form. | |||
ooIf not, enter the two-letter postal abbreviation for the state under whose laws you are claiming exemption. | ||||
2 | oCheck if this certificate is for a single purchase and enter the related invoice/purchase order # . | |||
3 | o Please print | |||
Name of purchaser | ||||
Business
address
|
City
|
State
|
Zip
code
|
|
Purchaser’s
tax ID number
|
State
of Issue
|
Country
of Issue
|
If
no Tax ID number, enter one of the following:
|
FEIN
|
Driver’s
license number/State issued ID number
State
of issue number
|
Foreign
diplomat number
|
Name
of seller from whom you are purchasing, leasing or
renting
|
||||
Seller’s
address
|
City
|
State
|
Zip
code
|
|
Type
of business. Circle the number that describes your
business.
|
||||
4 |
Type
of business. Circle the number that describes your
business.
|
01 Accommodation
and food services
|
11 Transportation
|
02 Agricultural,
forestry, fishing, hunting
|
12 Utilities
|
03 Construction
|
13 Wholesale
trade
|
04 Finance
and insurance
|
14 Business
services
|
05 Information,
publishing and communications
|
15 Professional
services
|
06 Manufacturing
|
16 Education
and health-care services
|
07 Mining
|
17 Nonprofit
organization
|
08 Real
estate
|
18 Government
|
09 Rental
and leasing
|
19 Not
a business
|
10 Retail
trade
|
20 Other
(explain)
|
5 | Reason for exemption. Circle the letter that identifies the reason for the exemption. |
A Federal
government (department)
|
H Agricultural
production #
|
B State
or local government (name)
|
I Industrial
production/manufacturing #
|
C Tribal
government (name)
|
J Direct
pay permit #
|
D Foreign
diplomat #
|
K Multiple
points of use (services, digital goods, or
|
E Charitable
organization #
|
computer
software delivered electronically)
|
F Religious
or educational organization #
|
L Direct
mail #
|
G Resale
#
|
M Other
(explain)
|
6 | Sign here. I declare that the information in this certificate is correct and complete to the best of my knowledge and belief. | |||
Signature of authorized purchaser | Print name here | Title | Date |
Streamlined
Sales and Use Tax Agreement
|
Certificate
of Exemption:
|
Multistate
Supplemental
|
Name
of
purchaser
State
|
Reason
for exemption
|
Identification
number (if required)
|
||
AR*
|
||||
IA
|
||||
IN
|
||||
KS
|
||||
KY
|
||||
MI
|
||||
MN
|
||||
NC
|
||||
ND
|
||||
NE
|
||||
NJ
|
||||
NV
|
||||
OH
|
||||
OK
|
||||
SD
|
||||
TN*
|
||||
UT
|
||||
WV
|
||||
WY
|
*
SSUTA
Direct Mail and MPU provisions are not in effect for Arkansas and
Tennessee.
The
following nonmember states will accept this certificate for exemption claims
that are valid in their respective sate. SSUTA Multiple Points of Use and Direct
Mail provisions do not apply in these states.
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|
||||
XX
|