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EXHIBIT 10.18
MANAGEMENT AGREEMENT
THIS AGREEMENT, made in Dallas, Texas, as of the 1st day of
February, 1995, by and between:
Capital Senior Living Communities, L.P., a partnership organized and
existing under the laws of the State of Delaware, hereinafter referred to as
'Owner' and Capital Senior Living, Inc., a corporation organized and existing
under the laws of the State of Texas, hereinafter referred to as "Manager,"
WITNESSETH
WHEREAS, the Owner now owns a business commonly known as Cottonwood
Village, in the City of Cottonwood, State of Arizona, hereinafter called the
"Home."
WHEREAS, the Owner desires to employ the Manager to act as general
manager of the Home, and the Manager is willing to accept such employment
subject to the terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the foregoing and of the terms and
conditions herein set forth, the parties hereto agree as follows:
EMPLOYMENT OF MANAGER
The Owner hereby appoints the Manager, and the Manager hereby accepts
the appointment as exclusive Manager of the Home.
TERM
The services of Manager shall commence on February 1, 1995 and shall
terminate nine (9) years from the date thereto, unless sooner terminated as
herein provided.
MANAGER'S DUTIES
During the term of this Agreement which period is hereinafter referred
to as the "Operating Period," the Manager shall use its best efforts in the
management and operation of the business, services and sales of the Home so
that the Home and its services will be operated and maintained with the maximum
of benefit and in a first quality manner so that the Home shall remain a first
quality convalescent center. In pursuance of the foregoing, the Manager shall
perform the following services:
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1. Use its reasonable efforts and due diligence in the renting of
all of the rooms and facilities to desirable tenants.
2. Employ, at the expense of the facility, such resident
administrator, assistant administrator, employees, agents, clerks at the Home
as may be required to continue the standard and quality of management and
operation at a level not lower than that heretofore maintained. The Manager
shall not be liable to the Owner or others for any act or omission on the part
of such employees unless the Manager has failed to use reasonable diligence in
their hiring, discharge or supervision so as to maintain a staff of qualified,
competent, and trustworthy employees. The Manager will negotiate on the
Owner's behalf with any labor union lawfully entitled to represent such
employees, but no collection bargaining agreement or labor contract resulting
from such negotiations shall be valid unless executed or approved by the Owner.
The Manager will not at any time enter into any agreement with any employee for
a period in excess of one (1) year or for compensation in excess of $50,000.00
per year without the consent in writing of the Owner. The Manager shall
procure and maintain adequate xxxxxxx'x compensation insurance in the name of
and at the expense of the facility covering all the facility employees.
3. Keep the facility and all furniture, furnishings and other
equipment therein, and appurtenant thereto, in good repair.
4. Arrange for necessary alterations, decorations, replacements,
improvements, or changes in the Home and in the furniture, furnishings, and
other equipment therein and develop policies with respect to the installation
of new features to the extent that the financial obligations and resources of
the facility permit. All capital expenditures, other than minor repair and
maintenance, must be submitted to Owner for approval prior to expenditure.
5. Develop policies with respect to publicity for the purpose of
creating the greatest possible net income for the Home and place and supervise
all advertising and promotional material.
6. Arrange at the facility's expense for compliance with all
statutes, or ordinances, laws, rules, regulations, orders and determinations
affecting or issued in connection with the Home by any governmental authority
having jurisdiction thereof.
7. Cause the Home to comply with all the terms, conditions and
obligations contained in any mortgage, lease, or other agreement executed by
the Owner which relates to the facility. The Owner shall promptly notify the
Manager of any such mortgage, lease or other agreement.
8. Deposit in a banking institution or institutions selected by
the Manager, and in accounts in the facilities name as agent for the Owner, all
monies furnished by the Owner as working funds and all monies received by the
Manager for or on behalf of the Owner. The Manager shall pay on behalf of the
Owner all accounts incurred after the date hereof as required for the
operations of the Home, all assessments and charges of every kind imposed by
any
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governmental authority having jurisdiction and interest and penalties thereon,
license fees, permit fees and insurance appraisal fees; fines, penalties, and
court disbursements incurred in connection with the operation of the Home;
premium on policies of insurance; all disbursements authorized by this
Agreement; and any other charge, item of expense, or other item which the
Owner, in writing, authorizes as an expense.
9. Receive, consider and handle the complaints of all tenants,
guests or users of any of the services or facilities of the Home and provide
copies upon written request to the Owner.
10. Institute in its own name or in the name of the Owner,,at the
expense of the facility and with the approval of the Owner, any necessary legal
actions or proceedings.
11. Place at the reasonable disposal of the Owner its engineering,
maintenance, decorating, general purchasing, accounting, cost control taxation,
insurance, publicity, advertising, labor relations, safety and supervisory
knowledge and abilities.
EXPENDITURES BY MANAGER
The Manager shall have power and authority to make all contracts and
disbursements necessary to carry out the duties conferred and imposed upon it
by this Agreement, including, but not limited to, the authority to pay for all
expenses of leasing, collection of rents, management, operations, maintenance
and insurance in accordance with a budget approved by the Owner.
ACCOUNTING SERVICES
The Manager shall establish and supervise all bookkeeping, accounting
and clerical services, including the maintenance of payroll records, incident
to the efficient operation and maintenance of the Home.
The Manager shall maintain, for the Owner, proper and suitable records
and books of account in which there shall be properly recorded all receipts and
disbursements connected with the management and operation of the Home. The
Manager shall prepare and file (or cause to be prepared and filed) all
necessary reports with respect to withholding taxes, social security taxes,
unemployment insurance, disability insurance, the Fair Labor Standards Act, and
all other statements and reports pertaining to the labor employed on the
facility payroll in or about the Home. All books of account shall at all times
be open to the inspection and audit of any officer of the Owner or any duly
accredited and authorized representative of the Owner. All books, records,
bills, receipts, bank books, check books, check vouchers, correspondence,
lists, files, index cards, and books of account relating to leases, tenants and
prospective tenants and employees of the Home for the term of this Agreement
and any renewal terms hereof and any and all records pertaining to or in any
manner relating to the management and operation of the Home shall at all times
be safely kept and preserved and shall be the property of the Owner, and upon
the termination of this Agreement shall be retained by the Owner.
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Financial statements (including balance sheet, operating statement and
statement of cash flow) shall be provided to Owner within twenty-one (21) days
of month end.
All costs, penalties or expenses incurred by Owner by reason of
Manager's failure to comply with the terms of this section shall be borne
completely by Manager, and Manager shall hold Owner harmless for all such
costs, penalties and other expenses. Such costs, penalties or expenses shall
not include legal and lawful assessments owed to any governmental entity or
regulatory agency including overpayment by Medicaid or Medicare or assessments
to any governmental agency which were not paid by reason of a misinterpretation
or contested interpretation of any law or regulation. The Manager shall be held
responsible for any penalty assessed by reason of late payment unless the Owner
has concurred with the interpretation and actions of the Manager in connection
with the said payment. Said costs, penalties or expenses shall not include any
such expenses incurred by reason of Owner's negligence or delay of payment
occasioned by Owner.
ACCESS TO MANAGEMENT RECORDS
The Manager shall make available to all applicable governmental
authorities having jurisdiction or regulatory authority over or with respect to
the Home, including the Comptroller General, Secretary of Health and Human
Services or their designees, such contracts, books, documents and records
necessary to verify the costs of service contracts of S10,000.00 or more in a
twelve (12) month period as reported on Medicare cost reports.
The Manager shall preserve and maintain such contracts, books,
documents, and records during the term of this Agreement and any renewal term,
until the expiration of four (4) years after the services are furnished.
DEPOSIT OF COLLECTIONS
All monies collected by the Manager out of and from the operation of
the facility shall be deposited in appropriately designated and adequately
identified accounts in the name of the facility of Owner in one or more banks.
Out of such accounts, the Manager shall pay for all obligations and
expenditures necessary and properly incurred for and on account of the Owner in
the management and operation of the facility, including but not limited to
compensation of the Manager, insurance premiums, betterments, and improvements.
The Manager may keep on hand for the account of the Owner such a fund as may be
necessary, in the joint opinion of the Manager and Owner, to provide for
working cash for the operation of the facility. The Manager shall render to
the Owner or persons designated by the Owner any statements reasonably required
by the Owner.
DISBURSEMENT OF CASH FLOW
Cash flow, as calculated, shall be distributed to the Owner within
twenty-one (21) days following each month end. Cash flow to be distributed
shall be calculated at the close of each monthly accounting period, as follows:
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Cash on hand and in bank - end of month
Current accounts receivable to be collected (within 30 days)
Less - current payables (to be paid within 30 days)
Less - reserve for working capital (if any)
Cash for distribution to Owner
MANAGER'S COMPENSATION
As compensation for the services to be rendered by the Manager during
the Operating Period, the Owner will pay the sum of five percent (5%) of gross
rental revenue.
As compensation for all accounting and consulting services provided by
the Manager, charge of one dollar ($1.00) per resident day in the nursing
center and per occupied apartment day for the independent living facility shall
be paid. This amount shall be charged and paid in the following month.
The Owner will reimburse the Manager on a monthly basis for the actual
out-of-pocket costs of direct telephone and travel expenses incurred on
Partnership business, direct out-of-pocket fees, expenses and charges paid by
it to third parties for rendering legal auditing, accounting, bookkeeping,
computer, printing and public relations services, expenses of preparing and
distributing reports to Limited Partners and BUC Holders, an allocable portion
of the salaries and fringe benefits of employees of the Manager who are not
partners of RLC, insurance premium, including premiums for liability insurance
which will cover the Owner, the cost of compliance with all state and federal
regulatory requirements and stock exchange or NASDAQ listing fees and charges,
and other payments to third parties for services rendered to the Partnership.
Any reimbursements pursuant to this provision shall not be in excess of the
lower of actual costs or the amount the Partnership would be required to pay
independent third parties for comparable services in the same geographic
location.
INSURANCE
The Manager shall advise the Owner in obtaining of insurance on the
Home and all furniture, furnishings, and equipment therein against all risks
usually covered in the care of similar properties, including, but without
limitation, fire, plate glass, repairs and omissions, liability and fidelity
insurance, Federal Civil Rights Liability insurance and all other usual
insurance (which shall also cover any liability of the Manager). It shall be
the joint responsibility of the Manager and the Owner to determine the limits
and extent of insurance coverage and to mutually agree upon an agency or
company and to provide copies of said insurance policies to individuals sent.
It shall be the Manager's duty to inform the Owner no less than thirty (30)
days prior to the expiration of any such insurance policy that such about to
expire and to advise the Owner in obtaining a renewal of said policy or seeking
coverage from a different insurance carrier. All policies of insurance shall
name the Owner, the Manager, and such other parties as may be required by the
provisions of any mortgage as the insured thereunder. All insurance shall be
obtained at the expense of the facility.
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TERMINATION AND DAMAGES
This Agreement may be terminated at any time by mutual consent of the
parties if evidenced in writing. In addition, the Owner may terminate this
Agreement without penalty on sixty (60) days notice by the vote of the Majority
in Interest of the Limited Partners, and the BUC Holders as defined in the
Amended and Restated Agreement Of Limited Partnership Of Owner. In the event
of Owner's termination of Manager pursuant to this paragraph, Owner shall be
liable to pay the Manager the accrued amounts due Manager pursuant to this
Agreement up to the day of termination, less the damages, if any, caused by any
such breach or violation of this Agreement by Manager. Therefore, the parties
agree that the liability of Manager for any breach or violation of this
Agreement or duties hereunder shall be limited to the actual management fee
received by Manager under this Agreement. Each party shall have all rights and
remedies available to them under applicable law.
ATTORNEY FEES
In the event that it is necessary for either the Owner or the Manager
to maintain any lawsuit, action or proceeding upon this Agreement or if any
appeal is taken therefrom, in connection with any controversy arising out of
this Agreement, the prevailing party shall be entitled to recover, in addition
to such other sums of money or performance due hereunder, such sums as the
Court may adjudge reasonable as attorney's fees in said suit, action,
proceeding or appeal.
CONTROLLING LAW
This Agreement shall be enforced and interpreted according to the laws
of the State of Indiana. If any provision of this Agreement is invalid,
illegal or incapable of being enforced, other conditions of this Agreement
shall nevertheless remain in full force and effect with no provisions being
deemed dependent on any other provision unless so stated herein.
EXCLUSIVE APPLICATION
Nothing in this Agreement is intended or shall be construed to confer
upon or to give any person, firm, or corporation other than the parties hereto,
any right, remedy or claim under or by reason of this Agreement. All terms and
conditions in this Agreement shall be for the sole and exclusive benefit of the
parties hereto.
NONASSIGNABILITY
This Agreement is not assignable by the Manager without the prior
written consent of the Owner.
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NOTICE
All Notices required or permitted hereunder shall be addressed to the
respective parties at the address stated herein, unless either party notifies
the other party in writing of a different address. Notice shall be made by
certified mail, return receipt requested, and shall be deemed to have been
received by the addressee or an agent of the addressee as evidenced by the
return receipt. The addresses for notification may be changed upon written
notice.
BINDING EFFECT
This Agreement shall bind and inure to the benefit of the parties
hereto and their respective successors and assigns, except as herein before
limited.
IN WITNESS WHEREOF, the parties hereto have duly executed this
Agreement as of the day and year first above written.
OWNER:
CAPITAL SENIOR LIVING COMMUNITIES, L.P.
BY: RETIREMENT LIVING COMMUNITIES, L.P.,
Its General Partner
BY: CAPITAL REALTY GROUP SENIOR HOUSING, INC.,
Its General Partner
BY: /s/ Xxxxxxx X. Xxxx
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MANAGER:
CAPITAL SENIOR LIVING, INC.
BY: /s/ Xxxxx Xxxxxx
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