AGREEMENT AND PLAN OF MERGER
Exhibit 2.4
AGREEMENT AND PLAN OF MERGER
THIS AGREEMENT AND PLAN OF MERGER (this “Agreement”) is entered into as of the 31st
day of December, 2006, by and among The State Bank and Trust Company, an Ohio state-chartered bank
located at 000 Xxxxxxx Xxxxxx, Xxxxxxxx, Xxxx 00000 (“State Bank”); The Exchange Bank, an Ohio
state-chartered bank located at 000 Xxxx Xxxxxx, Xxxxxx, Xxxx 00000 (“Exchange Bank”); and Reliance
Financial Services, N.A., a national banking association located at 000 Xxxxxxx Xxxxxx, Xxxxxxxx,
Xxxx 00000 (“Reliance”). State Bank, Exchange Bank and Reliance are hereinafter sometimes
collectively referred to as the “Constituent Banks.”
R E C I T A L S :
WHEREAS, the authorized capital stock of State Bank consists of 300,000 shares of common
stock, $10.00 par value per share, of which 300,000 shares are issued and outstanding and are owned
of record by Rurban Financial Corp., an Ohio corporation (“Rurban”);
WHEREAS, the authorized capital stock of Exchange Bank consists of 125,000 shares of common
stock, $20.00 par value per share, of which 125,000 shares are issued and outstanding and are owned
of record by Rurban;
WHEREAS, the authorized capital stock of Reliance consists of 250,000 shares of common stock,
$1.00 par value per share, of which 250,000 shares are issued and outstanding and are owned of
record by State Bank;
WHEREAS, the Boards of Directors of the Constituent Banks have determined that it is advisable
and in the best interests of their respective banks and their shareholders that Exchange Bank and
Reliance be merged with and into State Bank upon the terms and subject to the conditions of this
Agreement (the “Merger”); and
WHEREAS, the Boards of Directors of the Constituent Banks have each authorized and approved
this Agreement by resolutions duly adopted by them;
NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements of
the parties herein contained, it is hereby agreed by the parties hereto that the terms of the
Merger, and the mode of carrying the Merger into effect, shall be as follows:
ARTICLE I
The Merger
The Merger
Section 1.01. At the Effective Time (as defined in Section 4.01 below), Exchange Bank
and Reliance shall each merge with and into State Bank under the state banking charter of State
Bank (the “Merger”). State Bank shall be the continuing and surviving bank in the Merger
(hereinafter referred to as the “Surviving Bank”), and shall be the only one of the Constituent
Banks to continue its separate corporate existence after the Effective Time.
Section 1.02. The name of the Surviving Bank shall be “The State Bank and Trust
Company.”
Section 1.03. The principal office of the Surviving Bank shall be located at 000
Xxxxxxx Xxxxxx, Xxxxxxxx, Xxxx 00000.
Section 1.04. The purpose or purposes of the Surviving Bank shall be as set forth in
the Articles of Incorporation of State Bank as in effect immediately before the Effective Time and
attached hereto as Attachment A.
Section 1.05. The authorized capital of the Surviving Bank shall consist of 300,000
shares of common stock, $10.00 par value per share.
Section 1.06. The Articles of Incorporation of State Bank as in effect immediately
before the Effective Time and attached hereto as Attachment A shall be the Articles of
Incorporation of the Surviving Bank until amended in accordance with law.
Section 1.07. The Code of Regulations of State Bank as in effect immediately before the
Effective Time and attached hereto as Attachment B shall be the Code of Regulations of the
Surviving Bank until amended in accordance with law.
Section 1.08. The following directors of State Bank immediately prior to the Effective
Time shall serve as the directors of the Surviving Bank until the next annual meeting or until such
time as their successors have been duly elected and qualified:
Name | Address | |
Xxxxxx X. XxxXxxxxx
|
0000 Xxxxxx Xxx Xxxxx Xxxxxxxx, Xxxx 00000 |
|
Xxxxxx X. Xxxx
|
0000 Xxxxxxxx Xxxx 000 Xxxxxxxx, Xxxx 00000 |
|
Xxxxxx X. Xxxxxx
|
0000 Xxxxxxxx Xxxxx Xxxxxxxx, Xxxx 00000 |
|
Xxxx X. Xxxxx
|
000 Xxxxxxxxxx Xxxxxx Xxxxxxxx, Xxxx 00000 |
|
Xxxx Xxxx
|
0000 Xxxxxxx Xxxxx Xxxxxxx, Xxxx 00000 |
|
Xxxxxx X. Xxxxxxx, Xx.
|
000 Xxxxxxxx Xxxxx Xxxxxx, Xxxx 00000 |
|
Xxxxxxx X. Xxxxxxxxx
|
0000 Xxxxxxx Xxxx Xxxxxx X.X. Xxxxxx, Xxxx 00000 |
|
Xxxxxxx X. Xxxxx
|
000 Xxxxxxx Xxxxxx Xxxxxxxx, Xxxx 00000 |
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Name | Address | |
Xxxx X. Xxxxxxx
|
000 Xxxxx Xxxxx Xxxxxxxx, Xxxx 00000 |
|
Xxxxxx X. Xxxxx
|
0000 Xxxx Xxxxx Xxxxx Xxxxxxxx, Xxxx 00000 |
|
J. Xxxxxxx Xxxx, D.D.S.
|
0000 Xxxxxxx Xxxxxx Xxxxxxxx, Xxxx 00000 |
|
Xxxx X. Xxxxx
|
000 Xxxxxxx Xxxxxx Xxxxxxxx, Xxxx 00000 |
Section 1.09. The officers of State Bank immediately prior to the Effective Time shall
serve as the officers of the Surviving Bank until changed in accordance with law.
ARTICLE 2
Conversion and Cancellation of Shares
Conversion and Cancellation of Shares
Section 2.01. At the Effective Time and as a result of the Merger, automatically and
without any further act of State Bank, Exchange Bank, Reliance, or the holders of State Bank,
Exchange Bank or Reliance shares, the following shall occur:
(a) | Each share of common stock of Exchange Bank that is issued and outstanding immediately prior to the Effective Time shall be extinguished and cease to exist, and shall not be converted into shares of the Surviving Bank or the right to receive cash or any other property; | ||
(b) | Each share of common stock of Reliance that is issued and outstanding immediately prior to the Effective Time shall be extinguished and cease to exist, and shall not be converted into shares of the Surviving Bank or the right to receive cash or any other property; and | ||
(b) | Each share of common stock of State Bank that is issued and outstanding immediately prior to the Effective Time shall remain issued and outstanding after the Effective Time and shall constitute one share of common stock of the Surviving Bank. |
ARTICLE III
Effects of the Merger
Effects of the Merger
Section 3.01. On and after the Effective Time and as a result of the Merger, the
separate existence of Exchange Bank and Reliance shall cease; provided, however, that whenever a
conveyance, assignment, transfer, deed or other instrument or act is necessary to vest property or
rights in the Surviving Bank, the officers of the Constituent Banks shall execute, acknowledge and
deliver such instruments and do such acts.
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Section 3.02. The status of State Bank as an Ohio state-chartered member bank shall be
unaffected by the Merger. State Bank shall continue after the Effective Time subject to the
statutory and administrative controls to which it was subject before the Effective Time.
Section 3.03. On and after the Effective Time, all of the assets and property of every
kind and character, real, personal and mixed, tangible and intangible, choses in action, rights and
credits, owned by the Constituent Banks, or which would inure to any of them, shall immediately, by
operation of law and without any conveyance or transfer and without any further act or deed, be
vested in and become the property of the Surviving Bank, which shall have, hold and enjoy the same
in its own right as fully and to the same extent as the same were possessed, held and enjoyed by
the Constituent Banks before the Merger, and the Surviving Bank shall be deemed to be and shall be
a continuation of the entity and identity of State Bank on and after the Effective Time.
Section 3.04. All of the rights and obligations of the Constituent Banks shall remain
unimpaired, and the Surviving Bank shall succeed to all of such rights and obligations and the
duties and liabilities connected therewith. Title to any real estate or any interest therein
vested in any Constituent Bank shall not revert or in any way be impaired by reason of the Merger.
Any claim existing, or action or proceeding pending, by or against any Constituent Bank, may be
prosecuted to judgment with right of appeal, as if the Merger had not taken place, or the Surviving
Bank may be substituted in its place.
Section 3.05. On and after the Effective Time, all the rights of creditors of each
Constituent Bank shall be preserved unimpaired, and all liens on the property of any Constituent
Bank shall be preserved unimpaired, on only the property affected by any such lien immediately
prior to the Effective Time.
Section 3.06. By way of example of the effect of the provisions of this Article III
and without limiting the generality of any other provision of this Article III, on and after the
Effective Time, all deposit accounts of Exchange Bank shall be deemed issued in the name of the
Surviving Bank in accordance with applicable regulations.
ARTICLE IV
Effective Time
Effective Time
Section 4.01. The Merger shall become effective at the date and time specified in the
Certificate of Merger filed with the Ohio Secretary of State with respect to the Merger (the
“Effective Time”); provided, however, that such filing shall not occur and the Merger shall not be
effective until all of the following events have taken place: (a) the sole shareholders of State
Bank, Exchange Bank and Reliance shall have each adopted and approved this Agreement; (b) the
Merger shall have been approved by the Board of Governors of the Federal Reserve System, the
Federal Deposit Insurance Corporation, the Ohio Division of Financial Institutions (the “Division”)
and any other regulatory authority required to approve the Merger under applicable law; (c) all
applicable regulatory waiting periods shall have expired; and (d) the Certificate of
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Merger with respect to the Merger shall have been executed and delivered to the Division for filing
with the Ohio Secretary of State.
ARTICLE V
Miscellaneous
Miscellaneous
Section 5.01. This Agreement may be amended at any time prior to the Effective Time by
an agreement in writing executed in the same manner as this Agreement.
Section 5.02. This Agreement may be terminated, and the Merger abandoned, at any time
prior to the Effective Time by the mutual action of the Boards of Directors of State Bank, Exchange
Bank and Reliance.
Section 5.03. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original and all of such counterparts shall constitute one and the same
instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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IN WITNESS WHEREOF, the Constituent Banks have caused this Agreement and Plan of Merger to be
duly executed by their authorized officers as of the day and year first above written.
ATTEST: | THE STATE BANK AND TRUST COMPANY | |||||||
By: Name: |
/s/ Xxxxx X. Xxxxxxx
|
By: Name: |
/s/ Xxxx X. Xxxxx
|
|||||
Title:
|
Executive Assistant | Title: | President and CEO | |||||
ATTEST: | THE EXCHANGE BANK | |||||||
By: Name: |
/s/ Xxxxx X. Xxxxxxx
|
By: Name: |
/s/ Xxxxx X. Xxxxxxxx
|
|||||
Title:
|
Executive Assistant | Title: | President and CEO | |||||
ATTEST: | RELIANCE FINANCIAL SERVICES, N.A. | |||||||
By: Name: |
/s/ Xxxxx X. Xxxxxxx
|
By: Name: |
/s/ Xxxxx X. Xxxxxxx
|
|||||
Title:
|
Executive Assistant | Title: | President and CEO |
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ATTACHMENT A
Articles of Incorporation
See attached.
EXHIBIT “A”
AMENDED ARTICLES
OF
THE STATE BANK AND TRUST COMPANY
FIRST. The name of said corporation shall be THE STATE BANK AND TRUST COMPANY
SECOND. Said corporation is to be located at Defiance, in Defiance County, Ohio, and its
principal business there transacted.
THIRD. The purpose for which the corporation is formed is to conduct the business of a
commercial bank, a savings bank, a trust company, a special plan bank, or a combination of two or
more, or all, of such classes of business, and to let out safety deposit boxes and other
receptacles by lease or otherwise, and to do all things necessary or incident thereto pursuant to
the provisions of the General Code of Ohio and any and all acts amendatory or supplementary
thereto.
FOURTH. The maximum number of shares which the corporation is authorized to have outstanding
shall be Three Hundred Thousand shares (300,000) of common stock of the par value of Ten Dollars
($10.00) each.
FIFTH. These amended articles supersede the existing articles.
ATTACHMENT B
Code of Regulations
See attached.
ADOPTED 8/19/98
AMENDED AND RESTATED REGULATIONS
OF
THE STATE BANK AND TRUST COMPANY
INDEX
ARTICLE ONE
MEETINGS OF SHAREHOLDERS
MEETINGS OF SHAREHOLDERS
Section 1.01. Annual Meetings
|
1 | |||
Section 1.02. Calling of Meetings
|
1 | |||
Section 1.03. Place of Meetings
|
1 | |||
Section 1.04. Notice of Meetings
|
1 | |||
Section 1.05. Waiver of Notice
|
3 | |||
Section 1.06. Quorum
|
3 | |||
Section 1.07. Votes Required
|
3 | |||
Section 1.08. Order of Business
|
3 | |||
Section 1.09. Shareholders Entitled to Vote
|
4 | |||
Section 1.10. Proxies
|
4 | |||
Section 1.11. Inspectors of Election
|
4 | |||
ARTICLE TWO DIRECTORS |
||||
Section 2.01. Authority and Qualifications
|
5 | |||
Section 2.02. Number of Directors and Term of Office
|
6 | |||
Section 2.03. Election and Oath of Office
|
6 | |||
Section 2.04. Removal
|
7 | |||
Section 2.05. Vacancies
|
7 | |||
Section 2.06. Meetings
|
8 | |||
Section 2.07. Notice of Meetings
|
8 | |||
Section 2.08. Waiver of Notice
|
9 | |||
Section 2.09. Quorum
|
9 | |||
Section 2.10. Executive Committee
|
10 | |||
Section 2.11. Compensation
|
11 | |||
Section 2.12. By-Laws
|
11 |
ARTICLE THREE
OFFICERS
OFFICERS
Section 3.01. Officers
|
11 | |||
Section 3.02. Tenure of Office
|
12 | |||
Section 3.03. Duties of the Chairman of the Board
|
12 | |||
Section 3.04. Duties of the President
|
12 | |||
Section 3.05. Duties of the Vice Presidents
|
12 | |||
Section 3.06. Duties of the Secretary
|
13 | |||
Section 3.07. Duties of the Treasurer
|
13 | |||
Section 3.08. Bond
|
14 | |||
ARTICLE FOUR SHARES |
||||
Section 4.01. Certificates
|
14 | |||
Section 4.02. Transfers
|
14 | |||
Section 4.03. Transfer Agents and Xxxxxxxxxx
|
00 | |||
Section 4.04. Lost, Wrongfully Taken or Destroyed Certificates
|
15 | |||
Section 4.05. Uncertificated Shares
|
16 | |||
ARTICLE FIVE INDEMNIFICATION AND INSURANCE |
||||
Section 5.01. Indemnification
|
16 | |||
Section 5.02. Court-Approved Indemnification
|
17 | |||
Section 5.03. Indemnification for Expenses
|
18 | |||
Section 5.04. Determination Required
|
18 | |||
Section 5.05. Advances for Expenses
|
20 | |||
Section 5.06. Article Five Not Exclusive
|
20 | |||
Section 5.07. Insurance
|
21 | |||
Section 5.08. Certain Definitions
|
21 | |||
Section 5.09. Venue
|
22 | |||
ARTICLE SIX MISCELLANEOUS |
||||
Section 6.01. Amendments
|
22 | |||
Section 6.02. Action by Shareholders or Directors Without a Meeting
|
23 |
ii
ADOPTED 8/19/98
AMENDED AND RESTATED CODE OF REGULATIONS
OF
THE STATE BANK AND TRUST COMPANY
ARTICLE ONE
MEETINGS OF SHAREHOLDERS
Section 1.01. Annual Meetings. The annual meeting of the shareholders for the
election of directors, for the presentation of financial statements and for the transaction of such
other business as may properly come before such meeting, shall be held on the fourth Monday in
April in each year or on such other date as may be fixed from time to time by the directors.
Section 1.02. Calling of Meetings. Meetings of the shareholders may be called only
by the chairman of the board, the president, or, in case of the president’s absence, death, or
disability, the vice president authorized to exercise the authority of the president; the
secretary; the directors by action at a meeting, or a majority of the directors acting without a
meeting; or the holders of at least 25% of all shares outstanding and entitled to vote thereat.
Section 1.03. Place of Meetings. All meetings of shareholders shall be held at the
principal office of the corporation, unless otherwise provided by action of the directors.
Meetings of shareholders may be held at any place within or without the State of Ohio.
Section 1.04. Notice of Meetings. (A) Written notice stating the time, place and
purposes of a meeting of the shareholders shall be given either by personal delivery or by
first-class mail not less than seven nor more than sixty days before the date of the meeting, (1)
to
each shareholder of record entitled to vote at the meeting, (2) by or at the direction of the
president, a vice-president, the secretary or any two directors. If mailed, such notice shall be
addressed to the shareholder at his address as it appears on the records of the corporation and
shall be deemed to have been given when deposited in the mail. In computing the period of time for
the giving of notice required, the date on which the notice is given shall be excluded, and the day
of the meeting shall be included. Notice of adjournment of a meeting need not be given if the time
and place to which it is adjourned are fixed and announced at such meeting.
In the event of a transfer of shares after the record date for determining the shareholders
who are entitled to receive notice of a meeting of shareholders, it shall not be necessary to give
notice to the transferee. Nothing herein contained shall prevent the setting of a record date in
the manner provided by law, the Articles or the Regulations for the determination of shareholders
who are entitled to receive notice of or to vote at any meeting of shareholders or for any purpose
required or permitted by law.
(B) Following receipt by the president or the secretary of a request in writing, specifying
the purpose or purposes for which the persons properly making such request have called a meeting of
the shareholders, delivered either in person or by registered mail to such officer by any persons
entitled to call a meeting of shareholders, such officer shall cause to be given to the
shareholders entitled thereto notice of a meeting to be held on a date not less than seven nor more
than sixty days after the receipt of such request, as such officer may fix. If such
notice is not given within thirty days after the receipt of such request by the president or the
secretary, then, and only then, the persons properly calling the meeting may fix the time of
meeting and give notice thereof in accordance with the provisions of the Regulations.
2
Section 1.05. Waiver of Notice. Notice of the time, place and purpose or purposes of
any meeting of shareholders may be waived in writing, either before or after the holding of such
meeting, by any shareholders, which writing shall be filed with or entered upon the records of such
meeting. The attendance of any shareholder, in person or by proxy, at any such meeting without
protesting the lack of proper notice, prior to or at the commencement of the meeting, shall be
deemed to be a waiver by such shareholder of notice of such meeting.
Section 1.06. Quorum. At any meeting of shareholders, the holders of a majority of
the voting shares of the corporation then outstanding and entitled to vote thereat, present in
person or by proxy, shall constitute a quorum for such meeting. The holders of a majority of the
voting shares represented at a meeting, whether or not a quorum is present, or the chairman of the
board, the president, or the officer of the corporation acting as chairman of the meeting, may
adjourn such meeting from time to time, and if a quorum is present at such adjourned meeting any
business may be transacted as if the meeting had been held as originally called.
Section 1.07. Votes Required. At all elections of directors the candidates receiving
the greatest number of votes shall be elected. Any other matter submitted to the shareholders for
their vote shall be decided by the vote of such proportion of the shares, or of any class of
shares, or of each class, as is required by law, the Articles or the Regulations.
Section 1.08. Order of Business. The order of business at any meeting of
shareholders shall be determined by the officer of the corporation acting as chairman of such
meeting unless otherwise determined by a vote of the holders of a majority of the voting shares of
the corporation then outstanding, present in person or by proxy, and entitled to vote at such
meeting.
3
Section 1.09. Shareholders Entitled to Vote. Each shareholder of record on the books
of the corporation on the record date for determining the shareholders who are entitled to vote at
a meeting of shareholders shall be entitled at such meeting to one vote for each share of the
corporation standing in his name on the books of the corporation on such record date. The
directors may fix a record date for the determination of the shareholders who are entitled to
receive notice of and to vote at a meeting of shareholders, which record date shall not be a date
earlier than the date on which the record date is fixed and which record date may be a maximum of
sixty days preceding the date of the meeting of shareholders.
Section 1.10. Proxies. At meetings of the shareholders any shareholder of record
entitled to vote thereat may be represented and may vote by a proxy or proxies appointed by an
instrument in writing signed by such shareholder, but such instrument shall be filed with the
secretary of the meeting before the person holding such proxy shall be allowed to vote thereunder.
No proxy shall be valid after the expiration of eleven months after the date of its execution,
unless the shareholder executing it shall have specified therein the length of time it is to
continue in force.
Section 1.11. Inspectors of Election. In advance of any meeting of shareholders, the
directors may appoint inspectors of election to act at such meeting or any adjournment thereof; if inspectors are not so
appointed, the officer of the corporation acting as chairman of any such meeting may make such
appointment. In case any person appointed as inspector fails to appear or act, the vacancy may be
filled only by appointment made by the directors in advance of such meeting or, if not so filled,
at the meeting by the officer of the corporation acting as chairman of such meeting. No other
person or persons may appoint or require the appointment of inspectors of election.
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ARTICLE TWO
DIRECTORS
Section 2.01. Authority and Qualifications.
(A) Except where the law, the Articles or the Regulations otherwise provide, all authority of
the corporation shall be vested in and exercised by its directors. Directors need not be
shareholders of the corporation.
(B) A majority of the directors shall be outside directors; provided, that if eighty per cent
or more of any class of the corporation’s voting shares are owned by a company, a majority of the
directors may be officers or directors of one or more affiliates (as defined in Section 1101.01(A)
of the Ohio Revised Code, or any amended or successor provision thereto) of the corporation. In
addition, a majority of the directors shall be residents of Ohio or live within one hundred miles
of Ohio. If during a term of office a director causes the total membership of the board to be in
violation of this Section 2.01(B), the director shall forfeit his directorship, and the director’s
office shall become vacant. No new director, or former director
who is elected after an interruption in services, shall be elected if such election would cause the
board to be in violation of this Section 2.01(B).
(C) No person who has been convicted of, or has pleaded guilty to, a felony involving
dishonesty or breach of trust shall take office as a director. If during a term of office any
director is convicted of, or pleads guilty to, a felony involving dishonesty or breach of trust,
the director shall forfeit his directorship, and the director’s office shall become vacant.
5
Section 2.02. Number of Directors and Term of Office.
(A) Until changed in accordance with the provisions of the Regulations, the number of
directors of the corporation shall be 13. Each director shall be elected to serve until the next
annual meeting of shareholders and until his successor is duly elected and qualified or until his
earlier resignation, removal from office, or death.
(B) The number of directors may be fixed or changed at a meeting of the shareholders called
for the purpose of electing directors at which a quorum is present, by the affirmative vote of the
holders of not less than a majority of the voting shares which are represented at the meeting, in
person or by proxy, and entitled to vote on such proposal; provided, that the shareholders may not
reduce the number of directors to less than five.
(C) The directors may fix or change the number of directors and may fill any director’s office
that is created by an increase in the number of directors; provided, that the directors may not
reduce the number of directors to less than five.
(D) No reduction in the number of directors shall of itself have the effect of shortening the
term of any incumbent director.
Section 2.03. Election and Oath of Office.
(A) At each annual meeting of shareholders for the election of directors, the successors to
the directors whose term shall expire in that year shall be elected, but if the annual meeting is
not held or if one or more of such directors are not elected thereat, they may be elected at a
special meeting called for that purpose. The election of directors shall be by ballot whenever
requested by the presiding officer of the meeting or by the holders of a majority of the voting
shares outstanding, entitled to vote at such meeting and present in person or by proxy, but unless
such request is made, the election shall be viva voce.
6
(B) To qualify as a director, each person elected shall, within sixty days after election,
take and subscribe an oath to diligently and honestly perform the duties of a director and to not
knowingly violate or permit to be violated any applicable federal or state banking law. Promptly
upon execution, and within sixty days of the person’s election, the oath shall be filed with the
secretary of the corporation.
Section 2.04. Removal. A director or directors may be removed from office, with or
without assigning any cause, by the vote of the holders of shares entitling them to exercise not
less than a majority of the voting power of the corporation to elect directors in place of those to
be removed. In case of any such removal, a new director may be elected at the same meeting for the
unexpired term of each director removed. Failure to elect a director to fill the unexpired term of
any director removed shall be deemed to create a vacancy in the board.
The directors or superintendent of financial institutions may remove a director or directors
from office if (1) the director has filed for relief or is a debtor in a case filed under
Title XI of the United States Code, or (2) a court has determined that such director or directors
is or are incompetent.
Section 2.05. Vacancies. The remaining directors, though less than a majority of the
whole authorized number of directors, may, by the vote of a majority of their number, fill any
vacancy in the board for the unexpired term. A vacancy in the board exists within the meaning of
this Section 2.05 in case the shareholders increase the authorized number of directors but fail at
the meeting at which such increase is authorized, or an adjournment thereof, to elect the
additional directors provided for, or in case the shareholders fail at any time to elect the whole
authorized number of directors. The office of a member of the directors
7
becomes vacant if the director dies or resigns. A resignation takes effect immediately unless the director specifies
another time.
Section 2.06. Meetings.
(A) A meeting of the directors shall be held immediately following the adjournment of each
annual meeting of shareholders at which directors are elected, and notice of such meeting need not
be given. The directors also shall hold regular meetings, not less frequently than quarterly, at
such time as the directors fix or determine by resolution. The directors may hold such other
meetings as may be called from time to time by the chairman of the board, the president, or any two
directors.
(B) Minutes shall be kept of all meetings of the directors and shall be recorded in a readable
and reproducible form and kept at the corporation. The minutes shall show the action of the
directors on any loans, discounts, and investments made or authorized.
(C) All meetings of directors shall be held at the principal office of the corporation in
Defiance or at such other place within or without the State of Ohio, as the
directors may from time to time determine by a resolution. Meetings of the directors may be held
through any communications equipment if all persons participating can communicate with each other
and participation in a meeting pursuant to this provision shall constitute presence at such
meeting.
Section 2.07. Notice of Meetings. Notice of the time and place of each meeting of
directors for which such notice is required by law, the Articles, the Regulations or the By-Laws
shall be given to each of the directors by at least one of the following methods:
8
(A) | In a writing mailed not less than three days before such meeting and addressed to the residence or usual place of business of a director, as such address appears on the records of the corporation; or | ||
(B) | By telegraph, cable, radio, wireless, or a writing sent or delivered to the residence or usual place of business of a director as the same appears on the records of the corporation, not later than the day before the date on which such meeting is to be held; or | ||
(C) | Personally or by telephone not later than the day before the date on which such meeting is to be held. |
Notice given to a director by any one of the methods specified in the Regulations shall be
sufficient, and the method of giving notice to all directors need not be uniform. Notice of any
meeting of directors may be given only by the chairman of the board, the president or the secretary
of the corporation. Any such notice need not specify the purpose or purposes of the meeting.
Notice of adjournment of a meeting of directors need not be given if the time and place to which it
is adjourned are fixed and announced at such meeting.
Section 2.08. Waiver of Notice. Notice of any meeting of directors may be waived in
writing, either before or after the holding of such meeting, by any director, which writing shall
be filed with or entered upon the records of the meeting. The attendance of any director at any
meeting of directors without protesting, prior to or at the commencement of the meeting, the lack
of proper notice, shall be deemed to be a waiver by him of notice of such meeting.
Section 2.09. Quorum. A majority of the whole authorized number of directors shall
be necessary to constitute a quorum for a meeting of directors, except that a
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majority of the directors in office shall constitute a quorum for filling a vacancy in the board. The act of a
majority of the directors present at a meeting at which a quorum is present is the act of the
board, except as otherwise provided by law, the Articles or the Regulations.
Section 2.10. Executive Committee. The directors may create an executive committee
or any other committee of directors, to consist of not less than three directors, and may authorize
the delegation to such executive committee or other committees of any of the authority of the
directors, however conferred, other than that of filling vacancies among the directors or in the
executive committee or in any other committee of the directors.
Such executive committee or any other committee of directors shall serve at the pleasure of
the directors, shall act only in the intervals between meetings of the directors, and shall be
subject to the control and direction of the directors. Such executive committee or other committee
of directors may act by a majority of its members at a meeting or by a writing or writings signed
by all of its members.
Any act or authorization of any act by the executive committee or any other committee within
the authority delegated to it shall be as effective for all purposes as the act or authorization of
the directors. No notice of a meeting of the executive committee or of any other committee of
directors shall be required. A meeting of the executive committee or of any other committee of
directors may be called only by the president or by a member of such executive or other committee
of directors. Meetings of the executive committee or of any other committee of directors may be
held through any communications equipment if all persons participating can communicate with each
other and participation in such a meeting shall constitute presence thereat.
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Minutes shall be kept of all meetings of the executive committee or any other committee and
shall be recorded in a readable and reproducible form and kept at the corporation. The minutes
shall show the action of such committee on any loans, discounts, and investments made or
authorized. The minutes of the committee shall be submitted to the directors for review at the
next regular meeting of the directors.
Section 2.11. Compensation. Directors shall be entitled to receive as compensation
for services rendered and expenses incurred as directors, such amounts as the directors may
determine.
Section 2.12. By-Laws. The directors may adopt, and amend from time to time, By-Laws
for their own government, which By-Laws shall not be inconsistent with the law, the Articles or the
Regulations.
ARTICLE THREE
OFFICERS
Section 3.01. Officers. The officers of the corporation to be elected by the
directors shall include (1) a president, (2) a secretary and (3) a treasurer or, in lieu of a
treasurer, a cashier, a controller, a comptroller or other officer whose authority and duties the
superintendent of financial institutions has determined to be essentially equivalent to that of a
treasurer. If desired, the directors also may elect one or more vice presidents and such other
officers and assistant officers as the directors may from time to time elect. The directors may
elect a chairman of the board, who must be a director. Officers need not be shareholders of the
corporation, and may be paid such compensation as the board of directors may determine. Any
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two or more offices may be held by the same person, but no officer shall execute, acknowledge, or verify
any instrument in more than one capacity if such instrument is required by law, the Articles, the
Regulations or the By-Laws to be executed, acknowledged, or verified by two or more officers.
Section 3.02. Tenure of Office. The officers of the corporation shall hold office at
the pleasure of the directors. Any officer of the corporation may be removed, either with or
without cause, at any time, by the affirmative vote of a majority of all the directors then in
office; such removal, however, shall be without prejudice to the contract rights, if any, of the
person so removed.
Section 3.03. Duties of the Chairman of the Board. The chairman of the board, if
any, shall preside at all meetings of the directors. He shall have such other powers and duties as
the directors shall from time to time assign to him.
Section 3.04. Duties of the President. The president also may be the chief
executive officer of the corporation and shall exercise supervision over the business of the
corporation and shall have, among such additional powers and duties as the directors may from time
to time assign to him, the power and authority to sign all certificates evidencing shares of the
corporation and all deeds, mortgages, bonds, contracts, notes and other instruments requiring the
signature of the president of the corporation. It shall be the duty of the president to preside at
all meetings of shareholders.
Section 3.05. Duties of the Vice Presidents. In the absence of the president or in
the event of his inability or refusal to act, the vice president, if any (or in the event there be
more than one vice president, the vice presidents in the order designated, or in the absence of any
designation, then in the order of their election), shall perform the duties of the president, and
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when so acting, shall have all the powers of and be subject to all restrictions upon the president.
The vice presidents shall perform such other duties and have such other powers as the directors
may from time to time prescribe.
Section 3.06. Duties of the Secretary. It shall be the duty of the secretary, or of
an assistant secretary, if any, in case of the absence or inability to act of the secretary, to
keep minutes of all the proceedings of the shareholders and the directors and to make a proper
record of the same; to perform such other duties as may be required by law, the Articles or the
Regulations; to perform such other and further duties as may from time to time be assigned to him
by the directors or the president; and to deliver all books, paper and property of the corporation
in his possession to his successor, or to the president.
Section 3.07. Duties of the Treasurer. The treasurer, or an assistant treasurer, if
any, in case of the absence or inability to act of the treasurer, shall receive and safely keep in
charge all money, bills, notes, choses in action, securities and similar property belonging to the
corporation, and shall do with or disburse the same as directed by the president or the directors;
shall keep an accurate account of the finances and business of the corporation, including accounts
of its assets, liabilities, receipts, disbursements, gains, losses, stated capital and shares,
together with such other accounts as may be required and hold the same open for inspection and
examination by the directors; shall, upon the expiration of his term of office, deliver all money
and other property of the corporation in his possession or custody to his successor or the
president; and shall perform such other duties as from time to time may be assigned to him by the
directors.
If the corporation, in lieu of a treasurer, has a cashier, controller, comptroller or other
officer whose authority and duties have been determined by the superintendent of
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financial
institutions to be essentially equivalent to that of a treasurer, then such officer shall have each
of the powers, and shall exercise each of the duties, set forth in this Section 3.07.
Section 3.08. Bond. Each officer, prior to the discharge of the officer’s duties,
shall be covered by an individual, schedule, or blanket fidelity bond in favor of the corporation,
with terms and issuing insurer approved by the directors. The amount of the bond shall be set by
the directors and shall be reasonable given the size and nature of business of the corporation.
ARTICLE FOUR
SHARES
Section 4.01. Certificates. Certificates evidencing ownership of shares of the
corporation shall be issued to those entitled to them. Each certificate evidencing shares of the
corporation shall bear a distinguishing number; the signatures of the chairman of the board, the
president, or a vice president, and of the secretary, an assistant secretary, the treasurer, or an
assistant treasurer (except that when any such certificate is countersigned by an incorporated
transfer agent or registrar, such signatures may be facsimile, engraved, stamped or printed); and
such recitals as may be required by law. Certificates evidencing shares of the corporation shall
be of such tenor and design as the directors may from time to time adopt and may bear such recitals
as are permitted by law.
Section 4.02. Transfers. Where a certificate evidencing a share or shares of the
corporation is presented to the corporation or its proper agents with a request to register
transfer, the transfer shall be registered as requested if:
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(1) An appropriate person signs on each certificate so presented or signs on a separate
document an assignment or transfer of shares evidenced by each such certificate, or signs a power
to assign or transfer such shares, or when the signature of an appropriate person is written
without more on the back of each such certificate; and
(2) Reasonable assurance is given that the endorsement of each appropriate person is genuine
and effective; the corporation or its agents may refuse to register a transfer of shares unless the
signature of each appropriate person is guaranteed by an “eligible guarantor institution” as
defined in Rule 17Ad-15 under the Securities Act of 1934 or any successor rule or regulation; and
(3) All applicable laws relating to the collection of transfer or other taxes have been
complied with; and
(4) The corporation or its agents are not otherwise required or permitted to refuse to
register such transfer.
Section 4.03. Transfer Agents and Registrars. The directors may appoint one or more
agents to transfer or to register shares of the corporation, or both.
Section 4.04. Lost, Wrongfully Taken or Destroyed Certificates. Except as otherwise
provided by law, where the owner of a certificate evidencing shares of the corporation claims that
such certificate has been lost, destroyed or wrongfully taken, the directors must cause the
corporation to issue a new certificate in place of the original certificate if the owner:
(1) So requests before the corporation has notice that such original certificate has been
acquired by a bona fide purchaser; and
(2) Files with the corporation, unless waived by the directors, an indemnity bond, with surety
or sureties satisfactory to the corporation, in such sums as the
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directors may, in their
discretion, deem reasonably sufficient as indemnity against any loss or liability that the
corporation may incur by reason of the issuance of each such new certificate; and
(3) Satisfies any other reasonable requirements which may be imposed by the directors, in
their discretion.
Section 4.05. Uncertificated Shares. Anything contained in this Article Four to the
contrary notwithstanding, the directors may provide by resolution that some or all of any or all classes and series of shares of
the corporation shall be uncertificated shares, provided that such resolution shall not apply to
(A) shares of the corporation represented by a certificate until such certificate is surrendered to
the corporation in accordance with applicable provisions of Ohio law or (B) any certificated
security of the corporation issued in exchange for an uncertificated security in accordance with
applicable provisions of Ohio law. The rights and obligations of the holders of uncertificated
shares and the rights and obligations of the holders of certificates representing shares of the
same class and series shall be identical, except as otherwise expressly provided by law.
ARTICLE FIVE
INDEMNIFICATION AND INSURANCE
Section 5.01. Indemnification. The corporation shall indemnify any officer or
director of the corporation who was or is a party or is threatened to be made a party to any
threatened, pending or completed action, suit or proceeding, whether civil, criminal,
administrative or investigative (including, without limitation, any action threatened or instituted
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by or in the right of the corporation), by reason of the fact that he is or was a director,
officer, employee, agent or volunteer of the corporation, or is or was serving at the request of
the corporation as a director, trustee, officer, employee, member, manager, agent or volunteer of
another corporation (domestic or foreign, nonprofit or for profit), limited liability company,
partnership, joint venture, trust or other enterprise, against expenses (including, without
limitation, attorneys’ fees, filing fees, court reporters’ fees and transcript
costs), judgments, fines and amounts paid in settlement actually and reasonably incurred by him in
connection with such action, suit or proceeding if his act or omission giving rise to any claim for
indemnification under this Section 5.01 was not occasioned by his intent to cause injury to the
corporation or by his reckless disregard for the best interests of the corporation, and in respect
of any criminal action or proceeding, he had no reasonable cause to believe his conduct was
unlawful. It shall be presumed that no act or omission of a person claiming indemnification under
this Section 5.01 that gives rise to such claim was occasioned by an intent to cause injury to the
corporation or by a reckless disregard for the best interests of the corporation and, in respect of
any criminal matter, that such person had no reasonable cause to believe his conduct was unlawful;
the presumption recited in this Section 5.01 can be rebutted only by clear and convincing evidence,
and the termination of any action, suit or proceeding by judgment, order, settlement or conviction,
or upon a plea of nolo contendere or its equivalent, shall not, of itself, rebut such presumption.
Section 5.02. Court-Approved Indemnification. Anything contained in the Regulations
or elsewhere to the contrary notwithstanding:
(A) the corporation shall not indemnify any officer or director of the corporation who was a
party to any completed action or suit instituted by or in the right of the
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corporation to procure a
judgment in its favor by reason of the fact that he is or was a director, officer, employee, agent
or volunteer of the corporation, or is or was serving at the request of the corporation as a
director, trustee, officer, employee, member, manager, agent or volunteer of another corporation
(domestic or foreign, nonprofit or for profit), limited liability company, partnership, joint
venture, trust or other enterprise, in respect of any claim, issue or matter
asserted in such action or suit as to which he shall have been adjudged to be liable for an act or
omission occasioned by his deliberate intent to cause injury to the corporation or by his reckless
disregard for the best interests of the corporation, unless and only to the extent that the Court
of Common Pleas of Defiance County, Ohio or the court in which such action or suit was brought
shall determine upon application that, despite such adjudication of liability, and in view of all
the circumstances of the case, he is fairly and reasonably entitled to such indemnity as such Court
of Common Pleas or such other court shall deem proper; and
(B) the corporation shall promptly make any such unpaid indemnification as is determined by a
court to be proper as contemplated by this Section 5.02.
Section 5.03. Indemnification for Expenses. Anything contained in the Regulations or
elsewhere to the contrary notwithstanding, to the extent that an officer or director of the
corporation has been successful on the merits or otherwise in defense of any action, suit or
proceeding referred to in Section 5.01, or in defense of any claim, issue or matter therein, he
shall be promptly indemnified by the corporation against expenses (including, without limitation,
attorneys’ fees, filing fees, court reporters’ fees and transcript costs) actually and reasonably
incurred by him in connection therewith.
Section 5.04. Determination Required. Any indemnification required under Section
5.01 and not precluded under Section 5.02 shall be made by the corporation only upon a
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determination that such indemnification is proper in the circumstances because the officer or
director has met the applicable standard of conduct set forth in Section 5.01. Such determination
may be made only (A) by a majority vote of a quorum consisting of directors of the corporation who
were not and are not parties to, or threatened with, any such action, suit or proceeding, or (B) if such a
quorum is not obtainable or if a majority of a quorum of disinterested directors so directs, in a
written opinion by independent legal counsel other than an attorney, or a firm having associated
with it an attorney, who has been retained by or who has performed services for the corporation, or
any person to be indemnified, within the past five years, or (C) by the shareholders, or (D) by the
Court of Common Pleas of Defiance County, Ohio or (if the corporation is a party thereto) the court
in which such action, suit or proceeding was brought, if any; any such determination may be made by
a court under division (D) of this Section 5.04 at any time [including, without limitation, any
time before, during or after the time when any such determination may be requested of, be under
consideration by or have been denied or disregarded by the disinterested directors under division
(A) or by independent legal counsel under division (B) or by the shareholders under division (C) of
this Section 5.04]; and no failure for any reason to make any such determination, and no decision
for any reason to deny any such determination, by the disinterested directors under division (A) or
by independent legal counsel under division (B) or by the shareholders under division (C) of this
Section 5.04 shall be evidence in rebuttal of the presumption recited in Section 5.01. Any
determination made by the disinterested directors under division (A) or by independent legal
counsel under division (B) of this Section 5.04 to make indemnification in respect of any claim,
issue or matter asserted in an action or suit threatened or brought by or in the right of the
corporation shall be promptly communicated to the person who threatened or brought such action or
suit, and within ten (10)
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days after receipt of such notification such person shall have the right
to petition the Court of Common Pleas of Defiance County, Ohio or the court in which such action
or suit was brought, if any, to review the reasonableness of such determination.
Section 5.05. Advances for Expenses. The provisions of Section 1701.13(E)(5)(a) of
the Ohio Revised Code do not apply to the corporation. Expenses (including, without limitation,
attorneys’ fees, filing fees, court reporters’ fees and transcript costs) incurred in defending any
action, suit or proceeding referred to in Section 5.01 shall be paid by the corporation in advance
of the final disposition of such action, suit or proceeding to or on behalf of the officer or
director promptly as such expenses are incurred by him, but only if such officer or director shall
first agree, in writing, to repay all amounts so paid in respect of any claim, issue or other
matter asserted in such action, suit or proceeding in defense of which he shall not have been
successful on the merits or otherwise if it is proved by clear and convincing evidence in a court
of competent jurisdiction that, in respect of any such claim, issue or other matter, his relevant
action or failure to act was occasioned by his deliberate intent to cause injury to the corporation
or his reckless disregard for the best interests of the corporation, unless, and only to the extent
that, the Court of Common Pleas of Defiance County, Ohio or the court in which such action or suit
was brought shall determine upon application that, despite such determination, and in view of all
of the circumstances, he is fairly and reasonably entitled to all or part of such indemnification.
Section 5.06. Article Five Not Exclusive. The indemnification provided by this
Article Five shall not be exclusive of, and shall be in addition to, any other rights to which any
person seeking indemnification may be entitled under the Articles, the Regulations, any agreement,
a vote of disinterested directors, or otherwise, both as to action in his official capacity
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and as to action in another capacity while holding such office, and shall continue as to a person who has
ceased to be an officer or director of the corporation and shall inure to the benefit of the heirs, executors, and administrators of
such a person.
Section 5.07. Insurance. The corporation may purchase and maintain insurance, or
furnish similar protection, including but not limited to trust funds, letters of credit, or
self-insurance, for or on behalf of any person who is or was a director, officer, employee, agent
or volunteer of the corporation, or is or was serving at the request of the corporation as a
director, trustee, officer, employee, member, manager, agent or volunteer of another corporation
(domestic or foreign, nonprofit or for profit), limited liability company, partnership, joint
venture, trust or other enterprise, against any liability asserted against him and incurred by him
in any such capacity, or arising out of his status as such, whether or not the corporation would
have the obligation or the power to indemnify him against such liability under the provisions of
this Article Five. Insurance may be purchased from or maintained with a person in which the
corporation has a financial interest.
Section 5.08. Certain Definitions. For purposes of this Article Five, and as an
example and not by way of limitation:
(A) A person claiming indemnification under this Article Five shall be deemed to have been
successful on the merits or otherwise in defense of any action, suit or proceeding referred to in
Section 5.01, or in defense of any claim, issue or other matter therein, if such action, suit or
proceeding shall be terminated as to such person, with or without prejudice, without the entry of a
judgment or order against him, without a conviction of him, without the imposition of a fine upon
him and without his payment or agreement to pay any amount in settlement thereof (whether or not
any such termination is based upon a judicial or other
21
determination of the lack of merit of the claims made against him or otherwise results in a
vindication of him).
(B) References to an “other enterprise” shall include employee tax benefit plans; references
to a “fine” shall include any excise taxes assessed on a person with respect to an employee benefit
plan; and references to “serving at the request of the corporation” shall include any service as a
director, officer, employee or agent of the corporation which imposes duties on, or involves
services by, such director, officer, employee or agent with respect to an employee benefit plan,
its participants or beneficiaries.
Section 5.09. Venue. Any action, suit or proceeding to determine a claim for, or for
repayment to the corporation of, indemnification under this Article Five may be maintained by the
person claiming such indemnification, or by the corporation, in the Court of Common Pleas of
Defiance County, Ohio. The corporation and (by claiming or accepting such indemnification) each
such person consent to the exercise of jurisdiction over its or his person by the Court of Common
Pleas of Defiance County, Ohio in any such action, suit or proceeding.
ARTICLE SIX
MISCELLANEOUS
Section 6.01. Amendments. The Regulations may be amended, or new regulations may be
adopted, at a meeting of shareholders held for such purpose, only by the affirmative vote of the
holders of shares entitling them to exercise not less than a majority of the voting power of the
corporation on such proposal, or without a meeting (without regard to whether the shareholders have been provided a copy of the
proposed amendments or new code of
22
regulations at least ten days prior to the last day the shareholders could consent to or deny consent to the proposed amendments or new code of
regulations) by the written consent of the holders of shares entitling them to exercise not less
than a majority of the voting power of the corporation on such proposal.
If the code of regulations is amended or a new code of regulations is adopted without a
meeting of the shareholders, the secretary shall mail a copy of the amendment or the new code of
regulations, or notice of the adoption of the amendment or new code of regulations, to each
shareholder who would have been entitled to vote on the amendment or adoption.
Section 6.02. Action by Shareholders or Directors Without a Meeting. Anything
contained in the Regulations to the contrary notwithstanding, except as provided in Section 6.01,
any action which may be authorized or taken at a meeting of the shareholders or of the directors or
of a committee of the directors, as the case may be, may be authorized or taken without a meeting
with the affirmative vote or approval of, and in a writing or writings signed by, all the
shareholders who would be entitled to notice of a meeting of the shareholders held for such
purpose, or all the directors, or all the members of such committee of the directors, respectively,
which writings shall be filed with or entered upon the records of the corporation.
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