AMENDMENT TO FUND ACCOUNTING AGREEMENT
Exhibit (h)(4)
AMENDMENT TO
FUND ACCOUNTING AGREEMENT
FUND ACCOUNTING AGREEMENT
AMENDMENT made as of the 22nd day of October, 2009 with an effective date of July
1, 2009 between CAVANAL HILL FUNDS, formerly known as American Performance Funds, a Massachusetts
business trust (the “Trust”) and CITI FUND SERVICES OHIO, INC., formerly known as BISYS Fund
Services Ohio, Inc., an Ohio corporation (“Citi”), to that certain Fund Accounting Agreement, dated
July 1, 2004, between the Trust and Citi (as amended and in effect on the date hereof, the
“Agreement”). All capitalized terms used but not defined herein shall have the meanings given to
them in the Agreement.
WHEREAS, pursuant to the Agreement, Citi performs certain fund accounting services for each
investment portfolio of the Trust (individually a “Fund” and collectively the “Funds”);
WHEREAS, Citi and the Trust wish to enter into this Amendment to the Agreement in order to
extend the term of the Agreement, revise the fees payable and incorporate the terms and conditions
set forth below;
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and promises
hereinafter contained and for good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the Trust and Citi hereby agree as follows:
1. Termination of Monthly Rollover Amendment.
The Amendment between the Parties dated February 17, 2009 is of no further force or
effect.
2. Term.
The original “Initial Term” under the Agreement ran from July 1, 2004 through June 30,
2009. The Parties now desire to reset the Initial Term for a three year period beginning
July 1, 2009. The reference to “June 30, 2009” in the fourth paragraph of Section 6 of the
Agreement is hereby deleted and replaced with “June 30, 2012”. In addition, the first
paragraph of Section 6 of the Agreement is hereby deleted in its entirety and replaced with
the following:
Term. This Agreement shall become effective upon July 1, 2009 (the
“Effective Date”) and shall continue in effect for three (3) years, unless earlier
terminated by either party hereto as provided hereunder, until June 30, 2012 (the
“Initial Term”). Thereafter, unless otherwise terminated as provided herein, this
Agreement shall be renewed automatically for successive one year periods (“Rollover
Periods”). This Agreement may be terminated without penalty (i) by provision of a
notice of non-renewal in the manner set forth below, (ii) by mutual agreement of the
parties or (iii) by either party for “cause,” as defined below, upon the provision
of sixty (60) days advance written notice by the party alleging cause. Written
notice of
non-renewal must be provided at least sixty (60) days prior to the end of the
Initial Term or any Rollover Period, as the case may be.
3. Funds.
Schedule A of the Agreement is hereby deleted in its entirety and replaced with the
attached Schedule A.
4. Fees.
Schedule B to the Agreement is hereby deleted in its entirety and replaced with the
attached Schedule B, which Schedule also addresses the fees payable pursuant to the
following Agreements, as amended: Transfer Agency Agreement dated July 1, 2004, Compliance
Services Agreement dated September 28, 2004 and Rule 22c-2 Services Agreement dated December
15, 2006.
5. Limitation of Liability and Service Level Standards.
The following paragraphs shall be added at the end of Section 8 of the Agreement:
NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE CONTRARY, IN NO EVENT SHALL EITHER
PARTY, ITS AFFILIATES OR ANY OF ITS OR THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS
OR SUBCONTRACTORS BE LIABLE FOR EXEMPLARY, PUNITIVE, SPECIAL, INCIDENTAL, INDIRECT
OR CONSEQUENTIAL DAMAGES, INCLUDING LOST REVENUE, LOST PROFITS, AND LOST OR DAMAGED
DATA, EACH OF WHICH IS HEREBY EXCLUDED BY AGREEMENT OF THE PARTIES, REGARDLESS OF
WHETHER SUCH DAMAGES WERE FORESEEABLE OR WHETHER A PARTY HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES; PROVIDED, HOWEVER, THAT THE INDEMNITIES IN THE THIRD
AND FOURTH PARAGRAPHS OF SECTION 7 AND THE LIQUIDATED DAMAGES PROVISION SET FORTH IN
SECTION 6 SHALL NOT BE SUBJECT TO THE FOREGOING LIMITATION.
Notwithstanding anything contrary contained herein, Citi shall provide the services
described herein in accordance with the Service Level Standards set forth in
Schedule C and shall be liable to the Trust for any failure to achieve such Service
Level Standards as set forth therein.
6. Indemnification.
The following paragraphs shall be added after the second paragraph of Section 7 of the
Agreement:
Each party shall indemnify, defend and hold the other party harmless from and
against any and all claims, demands, actions and suits, judgments, liabilities,
losses, damages, costs, charges, counsel fees and other expenses (including
reasonable investigation expenses) of every nature and character (“Losses”) to the
extent such Losses arise from or relate to third party claims resulting from a
party’s breach of its confidentiality obligations hereunder.
Citi shall indemnify, defend and hold the Trust harmless from and against any and
all Losses to the extent such Losses arise from or relate to infringement,
misappropriation or a violation of the intellectual property rights of a third party
with respect to Services (for the purposes of Section 7, Services shall include
software, hardware, system or other intellectual property relating to the Services)
provided by Citi hereunder; provided that with respect to patent rights,
such indemnity shall be limited to U.S. patent rights of such third parties.
Citi’s infringement indemnification obligations under this Section 7 shall not
extend to: (i) the use of the Services outside the scope of this Agreement; (ii) any
unauthorized modification or use of the Services made by the Trust, (iii) any
customized portions of the Services provided or designed in accordance with written
specifications provided by the Trust, (iv) by the Trust’s unreasonable continuation
of allegedly infringing activities after the Trust having been notified thereof in
writing and Citi having provided or made available modifications to the Services
that would have avoided the further alleged infringement.
In the event the Services are held to infringe, or are believed by Citi to infringe,
an intellectual property right of a third party, Citi shall have the option, at its
expense, to (A) modify the Services to be non-infringing, (B) obtain for the Trust
(at no additional cost to the Trust) the right to continue using the Services, or
(C) replace the Services with non-infringing Services, provided that such
modification does not degrade the functionality of the Services.
The remedies specified in this Section 7 shall be the Trust’s exclusive remedies
with respect to any third party infringement claims.
7. Insurance.
Section 18 of the Agreement is hereby deleted in its entirety and replaced with the
following:
Citi shall maintain a fidelity bond covering larceny and embezzlement in an amount
that is appropriate in light of its duties and responsibilities hereunder. Citi
shall maintain the following insurance coverage during the entire Term of this
Agreement: (i) Workers’ Compensation Insurance in accordance with applicable laws of
the state where Citi performs services and Employer’s Liability Insurance in an
amount not less than one million dollars ($1,000,000.00) per occurrence, and (ii)
Commercial General Liability Insurance covering bodily injury and
property damage liability in an amount not less than one million dollars
($1,000,000.00) per occurrence.
Citi shall have the option, either alone or in conjunction with Citigroup, Citi’s
ultimate parent corporation, or any subsidiaries or affiliates of Citigroup, to
maintain self insurance and/or provide or maintain any insurance sufficient to
fulfill its obligations under this Agreement under blanket insurance policies
maintained by Citi or Citigroup, or provide or maintain insurance through such
alternative risk management programs as Citigroup may provide or participate in from
time to time (such types of insurance programs being herein collectively and
severally referred to as “self insurance”), provided the same does not thereby
decrease the insurance coverage or limits set forth in this Section. Any self
insurance shall be deemed to contain all of the terms and conditions applicable to
such insurance as required in this Section. If Citi elects to self-insure, then,
with respect to any claims which may result from incidents occurring during the
terms of this Agreement, such self insurance obligation shall survive the expiration
or earlier termination of this Agreement to the same extent as the insurance
required would survive.
8. Representations and Warranties.
(a) The Trust represents (i) that it has full power and authority to enter into and
perform this Amendment and (ii) that this Amendment will be presented to the Board of
Trustees of the Trust (the “Board”) for the Board’s review and approval.
(b) Citi represents that it has full power and authority to enter into and perform this
Amendment.
9. Miscellaneous.
(a) This Amendment supplements and amends the Agreement. The provisions set forth in
this Amendment supersede all prior negotiations, understandings and agreements bearing upon
the subject matter covered herein, including any conflicting provisions of the Agreement or
any provisions of the Agreement that directly cover or indirectly bear upon matters covered
under this Agreement. Except as set forth herein, the Agreement shall remain in full force
and effect.
(b) Each reference to the Agreement in the Agreement (as it existed prior to this
Amendment) and in every other agreement, contract or instrument to which the parties are
bound, shall hereafter be construed as a reference to the Agreement as amended by this
Amendment. Except as provided in this Amendment, the provisions of the Agreement remain in
full force and effect. No amendment or modification to this Amendment shall be valid unless
made in writing and executed by both parties hereto.
(c) Paragraph headings in this Amendment are included for convenience only and are not
to be used to construe or interpret this Amendment.
(d) This Amendment may be executed in counterparts, each of which shall be an original
but all which, taken together, shall constitute one and the same Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed all as
of the day and year first above written with an Effective Date (as set forth in the new Term
provision) of July 1, 2009.
CAVANAL HILL FUNDS | ||||||
By: | /s/ Xxx Xxxxxxxxxx
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Name: | Xxx Xxxxxxxxxx | |||||
Title: | President | |||||
CITI FUND SERVICES OHIO, INC. | ||||||
By: | /s/ Xxxx Xxxxxxx
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Name: | Xxxx Xxxxxxx | |||||
Title: | President |
SCHEDULE A
TO THE FUND ACCOUNTING AGREEMENT
BETWEEN
CAVANAL HILL FUNDS
AND
CITI FUND SERVICES OHIO, INC.
JULY 1, 2009
BETWEEN
CAVANAL HILL FUNDS
AND
CITI FUND SERVICES OHIO, INC.
JULY 1, 2009
FUNDS and CLASSES
U.S. Large Cap Equity Fund
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No-Load Investor
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Institutional
|
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Balanced Fund
|
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No-Load Investor
|
||
Institutional
|
||
Short-Term Income Fund
|
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No-Load Investor
|
||
Institutional
|
||
Intermediate Bond Fund |
||
No-Load Investor |
||
Institutional |
||
Bond Fund |
||
No-Load Investor |
||
Institutional |
||
Intermediate Tax-Free Bond Fund |
||
No-Load Investor |
||
Institutional |
||
U.S. Treasury Fund Administrative Service Institutional Select* Premier* |
||
Cash Management Fund Administrative Service Institutional Select* Premier* |
||
Tax-Free Money Market Fund Administrative Service Institutional Select* Premier* |
* | As of July 1, 2009, these Classes have not commenced operations. Until each such Class commences operation, services will not be rendered and expenses will not be incurred under this Agreement. |
SCHEDULE B
FEES AND EXPENSES
For the Services provided by Citi hereunder and under the separate Transfer Agency Agreement,
Compliance Services Agreement and Rule 22c-2 Services Agreement, the Trust shall pay Citi on the
first business day of each month, or as otherwise set forth below, fees for fund accounting,
transfer agency, compliance and Rule 22c-2 services, determined at the annual rates set forth
below.
Notwithstanding the foregoing, the Fees for the Services provided hereunder and pursuant to the
separate Sub-Administration Agreement for the Cavanal Hill Tax Free Money Market Fund shall be
governed by that certain separate Omnibus Fee Agreement for the Tax Free Money Market Fund
Agreement dated July 1, 2004, as amended (the “Omnibus Agreement”) but only until such time as the
Omnibus Agreement terminates.
Asset-Based Annual Fee
0.035% of the first $2 billion in aggregate net assets of all Funds, plus
0.0275% of the next $2 billion in aggregate net assets of all Funds, plus
0.02% of the aggregate net assets of all Funds in excess of $4 billion.
0.0275% of the next $2 billion in aggregate net assets of all Funds, plus
0.02% of the aggregate net assets of all Funds in excess of $4 billion.
Out of Pocket Expenses and Miscellaneous Charges
The out of pocket expenses and miscellaneous services fees and charges provided for under this
Agreement are not included in the above fees and shall also be payable to Citi in accordance with
the provisions of this Agreement.
SCHEDULE C
SERVICE LEVEL STANDARDS
Each Fund Accounting standard will be tracked and reported on a quarterly basis at a share-class
level. In the event Citi fails to meet a Service Standard in any particular quarter, Citi agrees
to take appropriate corrective measures within the following quarter to be in compliance with the
appropriate standard at the end of such period. In the event that Citi is not in compliance with
the standard for two consecutive quarters, the Trust shall be entitled to a fee reduction as listed
below. Any failure to meet the standard due to a circumstance outside of Citi’s control shall not
be deemed a failure by Citi to meet its standard.
Item | Standard | Fee Reduction | ||||
NAV Calculation Accuracy |
99% per quarter | $ | 2,000 | |||
NASDAQ Reporting Timeliness |
98% per quarter | $ | 2,000 | |||