PROPERTY MANAGEMENT AND LEASING AGREEMENT between HINES REIT PROPERTIES, L.P. and HINES INTERESTS LIMITED PARTNERSHIP
Exhibit 3.3
between
XXXXX REIT PROPERTIES, L.P.
and
XXXXX INTERESTS LIMITED PARTNERSHIP
, 20
TABLE OF CONTENTS
Page | ||||
ARTICLE 1 APPOINTMENT |
2 | |||
Section 1.1 Appointment |
2 | |||
ARTICLE 2 TERM |
2 | |||
Section 2.1 Term |
2 | |||
ARTICLE 3 RELATIONSHIP |
2 | |||
Section 3.1 Relationship |
2 | |||
ARTICLE 4 ASSIGNABILITY |
3 | |||
Section 4.1 Assignability by Manager |
3 | |||
Section 4.2 Assignment by Owner |
4 | |||
ARTICLE 5 SERVICES OF MANAGER |
4 | |||
Section 5.1 Management of the Premises |
4 | |||
Section 5.2 Manager’s Employees |
5 | |||
Section 5.3 Budgets and Leasing Guidelines; Annual Performance |
5 | |||
Section 5.4 Collection of Rents |
8 | |||
Section 5.5 Leasing Duties of Manager |
8 | |||
Section 5.6 Decorations and Repairs |
9 | |||
Section 5.7 Operational Activities |
9 | |||
Section 5.8 Taxes |
10 | |||
Section 5.9 Compliance with Agreements |
10 | |||
Section 5.10 Payrolls |
11 | |||
Section 5.11 Banking Matters |
11 | |||
Section 5.12 Inspections of Premises |
11 | |||
Section 5.13 Maintenance of Records |
11 | |||
Section 5.14 Staffing for Emergencies |
11 | |||
Section 5.15 Tenant Relations Program |
11 | |||
Section 5.16 Communications with Owner |
11 | |||
Section 5.17 Books and Records |
11 | |||
Section 5.18 Compliance with Laws |
13 | |||
i
Page | ||||
Section 5.19 Expenditures for Emergencies |
14 | |||
Section 5.20 Establishment of Website |
14 | |||
Section 5.21 Xxxxxxxx-Xxxxx Compliance |
14 | |||
Section 5.22 Submission of Annual Reports |
14 | |||
ARTICLE 6 MANAGEMENT AUTHORITY |
14 | |||
Section 6.1 Limitation on Manager’s Authority |
14 | |||
Section 6.2 Expenditure of Monies by Manager |
15 | |||
Section 6.3 Capital Expenditures |
15 | |||
Section 6.4 Contracts with Affiliates of Manager |
16 | |||
Section 6.5 Execution of Leases and Contracts |
17 | |||
Section 6.6 Structural Changes |
17 | |||
ARTICLE 7 INSURANCE |
17 | |||
Section 7.1 Owner’s Insurance |
17 | |||
Section 7.2 Manager’s Insurance |
18 | |||
Section 7.3 Contractor’s and Subcontractor’s Insurance |
18 | |||
Section 7.4 Insurance Requirements |
19 | |||
Section 7.5 Waiver of Claims and Subrogation |
19 | |||
ARTICLE 8 OWNER’S RIGHT TO AUDIT |
20 | |||
Section 8.1 Audit Rights of Owner |
20 | |||
Section 8.2 Correction of Internal Controls |
20 | |||
ARTICLE 9 BANK ACCOUNTS |
21 | |||
Section 9.1 Deposits of Rents and Other Sums |
21 | |||
Section 9.2 Security Deposit Records |
21 | |||
Section 9.3 Owner to Have Access to Funds |
22 | |||
Section 9.4 Ownership of Bank Records |
22 | |||
ARTICLE 10 PAYMENT OF EXPENSES |
22 | |||
Section 10.1 Payment by Manager of Expenses |
22 | |||
Section 10.2 Expenses to be Borne by Manager |
26 | |||
Section 10.3 Office for Manager |
26 |
ii
Page | ||||
ARTICLE 11 INSUFFICIENT INCOME |
27 | |||
Section 11.1 Insufficient Income |
27 | |||
ARTICLE 12 TERMINATION |
27 | |||
Section 12.1 Termination by Owner or Manager |
27 | |||
Section 12.2 Termination by Owner |
28 | |||
Section 12.3 Breach by Manager |
28 | |||
Section 12.4 Breach by Owner |
28 | |||
Section 12.5 Final Accounting |
28 | |||
Section 12.6 Survival of Certain Rights and Obligations |
29 | |||
ARTICLE 13 DEVELOPMENT AND CONSTRUCTION MANAGEMENT SERVICES |
29 | |||
Section 13.1 Construction Management Services |
29 | |||
Section 13.2 Development Management Services |
30 | |||
ARTICLE 14 SALE OF THE PREMISES |
31 | |||
Section 14.1 Sale of Premises |
31 | |||
ARTICLE 15 LEGAL PROCEEDINGS |
31 | |||
Section 15.1 Legal Proceedings |
31 | |||
ARTICLE 16 MANAGER’S LIABILITY |
31 | |||
Section 16.1 Liability of Manager |
31 | |||
Section 16.2 Indemnity of Manager |
32 | |||
Section 16.3 Limitation on Making Certain Claims |
32 | |||
Section 16.4 Expenditures Made in Good Faith |
33 | |||
ARTICLE 17 REPRESENTATION AND WARRANTIES |
33 | |||
Section 17.1 No Reliance by Owner |
33 | |||
Section 17.2 Representations and Warranties |
33 | |||
ARTICLE 18 CONSENTS |
34 | |||
Section 18.1 Granting of Consents |
34 | |||
ARTICLE 19 SUBSIDIARIES AND AFFILIATES |
35 | |||
Section 19.1 Contracts with Manager’s Affiliates |
35 |
iii
Page | ||||
ARTICLE 20 NOTICES |
35 | |||
Section 20.1 Notices |
35 | |||
ARTICLE 21 COMPENSATION |
37 | |||
Section 21.1 Fees Payable to Manager |
37 | |||
Section 21.2 Failure of Owner to Timely Pay |
42 | |||
ARTICLE 22 MISCELLANEOUS |
42 | |||
Section 22.1 Pronouns |
42 | |||
Section 22.2 Amendments |
42 | |||
Section 22.3 Headings |
42 | |||
Section 22.4 Waiver |
42 | |||
Section 22.5 Successors and Assigns |
43 | |||
Section 22.6 Governing Law |
43 | |||
Section 22.7 Ownership of Premises |
43 | |||
Section 22.8 Other Activities of Manager |
43 | |||
Section 22.9 Compliance with Certain Laws |
43 | |||
Section 22.10 Special Parties |
44 | |||
Section 22.11 Counterparts |
44 | |||
Section 22.12 Survival of Agreement |
44 | |||
Section 22.13 Special Services |
44 |
iv
THIS PROPERTY MANAGEMENT AND LEASING AGREEMENT (“Agreement”) is entered into effective as of
the ___day of ___, 20___, by and between Xxxxx REIT Properties, L.P., a Delaware limited
partnership (hereinafter called “Owner”), and Xxxxx Interests Limited Partnership, a Texas limited
partnership (hereinafter called “Manager”),
W I T N E S S E T H
WHEREAS, Owner is the owner of the land described in Schedule A attached hereto
together with the office building and other improvements located thereon (the “Premises”); and
WHEREAS, Owner wishes to obtain the benefits of Manager’s expertise in the field of real
estate management and leasing by relinquishing to Manager control in the operation, direction,
management, leasing and supervision of the Premises, subject to the terms and provisions of this
Agreement, and Manager, for a fee and pursuant to the terms and provisions of this Agreement,
agrees to assume said control and discretion in the operation, direction, management and
supervision of the Premises on behalf of Owner.
NOW, THEREFORE, in consideration of the mutual covenants herein contained and of other good
and valuable consideration, the parties hereto agree as follows:
1
ARTICLE 1
APPOINTMENT
Section 1.1 Appointment of Manager. Owner hereby contracts with Manager to manage, lease
(or supervise the leasing by a third
party), operate, direct and supervise the Premises on behalf of Owner and to provide services as
required under this Agreement.
ARTICLE 2
TERM
Section 2.1 Term. Subject to and upon the terms and conditions set forth in this Agreement
(including without limitation Article 12), the term of this Agreement (the “Term”) shall commence
on the date hereof and shall continue until the earlier of termination pursuant to Article 12 or
ten (10) years after the date of this Agreement. Thereafter, the Term shall continue from year to
year unless written notice is given by either party of its desire not to continue this Agreement at
least ninety (90) days prior to any anniversary of the commencement of this Agreement.
Notwithstanding the foregoing, upon the taking of possession of the Premises by a mortgagee through
foreclosure or deed-in-lieu of foreclosure, this Agreement may be terminated by such mortgagee upon
ninety (90) days prior written notice thereof.
ARTICLE 3
RELATIONSHIP
Section 3.1 Relationship. Manager shall at all times be the independent contractor of
Owner and not the employee or agent of Owner. Manager shall have no right or power to contract
with third parties for, on behalf of, or in the name of Owner or otherwise to bind Owner. Except
as expressly provided herein to the contrary, Owner agrees to be responsible for and shall
2
reimburse Manager for all costs, expenses and disbursements reasonably and properly incurred by
Manager in accordance with the provisions of this Agreement in providing management, leasing (if
applicable) and
operational services hereunder, such as, but not limited to, contracts for cleaning services,
contracts for landscaping or maintenance services and orders for supplies and equipment, and Owner
agrees to indemnify and hold Manager harmless from and against the same.
ARTICLE 4
ASSIGNABILITY
Section 4.1 Assignability by Manager. Manager shall not transfer or assign this Agreement
or any part thereof or any of its rights or obligations hereunder without the prior written consent
of Owner, provided that Owner’s consent shall not be required for an assignment to a Hines
Affiliate (defined below). The foregoing shall not prevent Manager from either (i) pledging to any
person or entity Manager’s right to receive fees under this Agreement, or (ii) entering into
contracts with third parties to assist Manager in providing the services required by this
Agreement, provided that, as between Owner and Manager, Manager remains ultimately responsible for
the provision of such services and Owner shall have no liability under such contracts unless
expressly agreed to in writing by Owner. The consent of Owner to one or more assignments of this
Agreement shall not be construed as, or result in, consent by Owner to any further or future
assignment or assignments. Any assignment or attempted assignment not made strictly in accordance
with the foregoing shall be void.
As used herein, “Hines Affiliate” shall mean any partnership, limited liability company,
corporation, trust or other entity as to which 50% or more of the beneficial interests
3
are held,
directly or indirectly, by and effective day to day Control resides in the Xxxxx Family and/or any
current or former employees of Xxxxx Interests Limited Partnership or its successors. For the
purposes of this Agreement, “Control” or “Controlled” shall mean with respect to any person, the
possession, directly or indirectly, of the power to direct or cause the direction of the
management and policies of such person, whether through the ownership of voting securities, by
contract or otherwise.
As used herein, “Hines Family” shall mean Xxxxxxx X. Xxxxx and/or Xxxxxx X. Xxxxx, their
parents, brothers and sisters, their respective spouses and children (natural and adopted),
grandchildren or great grandchildren of any of the foregoing and/or trusts for any of the
foregoing.
Section 4.2 Assignment by Owner. If Owner conveys the Premises or any part thereof to an
Affiliate (defined below) of Owner, then Owner shall assign this Agreement to such Affiliate. If
Owner conveys the Premises to someone who is not an Affiliate of Owner, then the provisions of
Section 12.1 shall apply. “Affiliate” means, with reference to any entity or person, any person or
entity that directly or indirectly Controls, is Controlled by or is under common Control with that
person or entity.
ARTICLE 5
SERVICES OF MANAGER
Section 5.1 Management of the Premises. Manager shall manage, operate and maintain the
Premises in a manner normally associated with the management and operation of a high quality office
building. Manager shall at all times deal with third parties (whether or not
4
affiliated with
Manager) at arms’ length and in Owner’s interest at all times. Manager shall act in a fiduciary
capacity with respect to the proper protection of and accounting for Owner’s assets.
Section 5.2 Manager’s Employees. Manager shall have in its employ at all times a
sufficient number of capable employees to enable it to properly, adequately, safely and
economically manage, lease (or supervise the leasing of), operate and maintain the Premises. All
matters pertaining to the employment, supervision, compensation, promotion and discharge of such
employees are the responsibility of Manager. Manager is in all respects the employer of such
employees, but Owner may require that any particular employee or employees be removed from duty
with respect to the Premises if Owner reasonably deems such employee or employees to be
incompetent, careless, insubordinate or otherwise objectionable. Manager shall fully comply with
all applicable laws and regulations having to do with worker’s compensation, social security,
unemployment insurance, hours of labor, wages, working conditions, and other employer-employee
related subjects. All employees engaged by Manager shall be the
employees of Manager and not of Owner.
Section 5.3 Budgets and Leasing Guidelines; Annual Performance. Manager shall prepare and
submit to Owner a proposed operating budget (the “Operating Budget”), capital budget (the “Capital
Budget”), marketing program and leasing guidelines (the “Marketing Program”) for the Premises for
the management, leasing and operation of the Premises for the forthcoming calendar year (or in the
case of the first calendar year in which the Term commences, the remainder of such year if it is
not a full calendar year) in a format approved by Owner. Manager shall also complete and deliver
to Owner a written review of its performance for the then current calendar year at the same time
(the “Performance Review”) it delivers the
5
budgets and programs as contemplated in this Section
5.3. The scope and substance of the Performance Review will be agreed to by the Manager and the
Owner prior to the delivery of the first review. The first such budgets, program and guidelines
shall be submitted to Owner
within forty-five (45) days after the date of this Agreement and in the future subsequent proposed
budgets, program and guidelines shall be delivered to Owner no later than October 15 of each
calendar year. By October 15 of each calendar year, Manager will submit to Owner (i) a summary of
the actual (through September 30) and projected (for the full year) results of management and
operation of the Premises for such calendar year and (ii) a Performance Review for the then-current
calendar year.
The leasing guidelines shall include the following:
(a) the minimum rental rate to be charged for office, and, if applicable, storage,
antenna, telecom, retail and parking and the minimum and maximum term which may be provided
in each category of space to be leased in the Premises;
(b) the maximum leasing concessions or inducements (on a per square foot basis) which
may be provided with respect to the Premises;
(c) a list of currently vacant space in the Premises;
(d) a list of space which will become available for lease in the Premises during the
applicable calendar year; and
(e) if a third party will perform leasing services for all or a portion of the
Premises, whether pursuant to a contract with Manager or as a result of a leasing agreement
directly with Owner as contemplated by Section 5.5, a summary of any material terms of such
relationship and the supervision thereof by Manager.
6
Owner will consider the proposed budgets, program and guidelines and then will consult with
Manager within forty-five (45) days after they are submitted in order to agree on an “Approved
Operating Budget”, an “Approved Capital Budget”, and “Approved Marketing Programs”. Owner and
Manager will use good faith efforts to agree on the foregoing within such
forty-five (45) day period. Additionally, if Owner identifies any operating or performance
deficiencies that are within reasonable control of Manager after reviewing the Performance Review,
Owner shall give Manager written notice of such deficiencies prior to the end of this forty-five
(45) day period. Manager shall then have the later of 30 days, or such time as is reasonably
necessary, to cure the deficiencies identified in such notice. If such deficiencies are not
corrected with this time period, Owner shall give Manager a second notice of its desire to
terminate this Agreement pursuant to Section 12.2. If Manager does not cure such deficiencies
within thirty (30) days after this second notice, and provide Owner written notice (and when
applicable, evidence) that such deficiencies have been cured, this Agreement may be terminated by
Owner pursuant to Section 12.2.
No less frequently than quarterly, Manager shall during each calendar year review the Approved
Operating Budget, Approved Capital Budget, and Approved Marketing Program, and compare the same to
year-to-date activity to determine whether revisions are needed. Any such needed revisions will be
submitted to Owner for its approval.
Manager agrees to use diligence and to employ all reasonable efforts to ensure that the actual
costs (net of amounts, if any, recovered from third parties) of maintaining, leasing and operating
the Premises shall not exceed the approved budgets pertaining thereto.
7
Section 5.4 Collection of Rents. Manager shall use diligent efforts to collect all rents
(including, without limitation, xxxxxxxx resulting from tenant participation in operating expenses,
taxes and common area maintenance charges) and other charges which may become due at any time from
any tenant or from others for services provided in connection with or for the use of the Premises
or any portion thereof. All monies so collected shall be deposited in the Receipts Account
(defined in Section 9.1).
Manager cannot and may not terminate any lease, lock out a tenant, institute a suit for rent or for
use and occupancy, or institute proceedings for recovery of possession of any premises, without the
prior written approval of Owner. In connection with such suits or proceedings only legal counsel
designated by Owner shall be retained. The estimated costs of legal services to be incurred in
bringing such approved suit or proceeding shall be submitted to Owner for its approval. Manager
shall not write off any rental income of more than twenty percent (20%) of the gross monthly rent
(up to a maximum of $10,000) for any single tenant without the prior approval of Owner.
Section 5.5 Leasing Duties of Manager. If Manager agrees to serve as the primary leasing
agent for the Premises such that Manager serves as the agent involved in locating and securing
tenants for the Premises, Manager shall be the “Primary Leasing Agent” and shall be entitled to the
leasing fees set forth in Section. 21.1(b). If Manager is not the Primary Leasing Agent, Owner may
contract with third parties to perform such services and Manager shall not be entitled to the
leasing fees referenced above. In all events, Manager shall act as leasing manager for the
Premises and be ultimately responsible for the leasing activities of the Premises, including
supervising any third party retained by Owner to ensure that such party is acting in accordance
with the approved marketing program and leasing guidelines. If Manager is the
8
Primary Leasing
Agent, Manager may also contract with other persons to perform leasing services for the Premises,
provided that Owner will not be obligated to pay any leasing fees or commissions to such third
parties unless it agrees to do so in writing, but Owner shall remain obligated to pay Manager
leasing fees in accordance with Section 21.1(b). Manager may act without further approvals as long
as Manager acts in accordance with the approved marketing program and leasing guidelines. It is
understood that Owner is the only
signatory authority for the execution of all lease and related leasing documents and Manager shall
not represent to the contrary to prospective tenants and other parties.
Section 5.6 Decorations and Repairs. Manager shall institute and supervise all ordinary
and extraordinary repairs, decorations and alterations, including the administration of a
preventative maintenance program for all mechanical, electrical and plumbing systems and equipment
and the design and installation of any supplemental H.V.A.C. electrical, mechanical or plumbing
devices, including metering devices, which are installed on behalf of any tenant(s) of the
Premises, provided that such (unless the same relate to emergencies) are included in an Approved
Operating Budget or in an authorization by Owner pursuant to an Approved Capital Budget.
Section 5.7 Operational Activities. Manager shall institute and supervise all operational
activities of the Premises, including but not limited to:
A. Supervision of the cleaning contractor;
B. Supervision of the security contractor on behalf of Owner;
C. Supervision of any landscaping contractor;
D. Supervision of the window washing contractor;
9
E. Responsibility for and supervision of the central plant and other H.V.A.C.
equipment;
F. Responsibility for and supervision of a preventative maintenance program;
G. Responsibility for and supervision for any necessary repairs to the Premises;
H. Supervision for the maintenance of the elevators serving the Premises;
I. Responsibility for making arrangements for and administering account for utilities;
and
J. Any other activity reasonably required for the normal operation of any high quality
office building.
As used herein, “supervise” and “supervision” shall also include responsibility for the
particular task to the extent the Owner so directs and provides the funds therefor.
Section 5.8 Taxes. Manager shall obtain and verify bills for real estate and personal
property taxes, improvement assessments and other like charges which are or may become liens
against any portion of the Premises and recommend payment or appeal as its best judgment may
decide. Manager shall not make any payments on account of any ground lease, mortgage, deed of
trust or other security instrument, if any, affecting any Premises unless such payments are
included in the Approved Operating Budget or otherwise approved by Owner.
Section 5.9 Compliance with Agreements. Manager shall operate the Premises in compliance
with any ground lease, space lease, mortgage, deed of trust or other security instruments affecting
the Premises and of which Manager has knowledge, but Manager shall not be required to make any
payment or incur any liability on account thereof.
10
Section 5.10 Payrolls. Manager shall prepare or cause to be prepared all payrolls and
maintain comprehensive payroll records.
Section 5.11 Banking Matters. Manager shall handle all banking matters related to its
contractual responsibility.
Section 5.12 Inspections of Premises. Manager shall conduct, from time to time as Manager
deems necessary or as Owner requests, inspections of the Premises and provide Owner with a written
report on its findings to the extent requested by Owner.
Section 5.13 Maintenance of Records. Manager shall, on behalf of Owner, maintain complete
and identifiable records and files on all matters pertaining to the Premises, including, without
limitation, all revenues and expenditures, service contracts and leases, all of which records and
files shall be the property of Owner.
Section 5.14 Staffing for Emergencies. Manager shall have competent personnel available at
all times for emergencies.
Section 5.15 Tenant Relations Program. Manager shall administer a tenant relations program
that maintains a high visibility of management presence and service to tenants.
Section 5.16 Communications with Owner. Manager shall be available for communications with
Owner and will keep Owner advised of items affecting the Premises.
Section 5.17 Books and Records.
(a) Manager, in the conduct of its responsibilities to Owner, shall maintain adequate
and separate books and records for the Premises in accordance with generally accepted
accounting principles (“GAAP”), which shall be supported by sufficient documentation to
ascertain that said entries are properly and accurately recorded, which
11
books and records shall be the property of Owner. However, any computer software or other systems of Manager
which are used to generate or keep such books and records
shall remain the property of Manager. Such books and records shall include all
information necessary to calculate and to audit amounts contained therein and shall
otherwise comply with the requirements of the documents referred to in Section 5.9 hereof.
Such books and records, as well as those records referred to in Section 5.13 hereof, shall
be maintained by Manager at the Premises or at such other location as may be mutually agreed
upon in writing, and at Manager’s discretion in detail or summary form at the headquarters
of Manager located in Houston, Texas. Manager shall utilize procedures to attempt to ensure
such control over accounting and financial transactions as is reasonably required to protect
Owner’s assets from theft, error or fraudulent activity.
(b) Manager shall maintain records of, and furnish customary (or as requested) reports
summarizing, all transactions occurring from the first day of the prior calendar quarter to
the last day of the prior calendar quarter. These reports are to be received by Owner no
later than thirty (30) calendar days after the end of the above described accounting period
(or sooner if necessary for Owner or any partner of Owner’s (direct or indirect) parent to
comply with governmental requirements of which Manager is given reasonable advance notice)
and must report financial details which Owner may request. Reports on vacancies and other
matters pertaining to the management, leasing, operation, and maintenance of the Premises
will be provided on a monthly basis in a format approved by Owner. The reports shall
include a comparison of quarterly, year-to-date actual, and projected year-end income and
expense with the Approved Operating Budget
12
for the Premises in a format approved by Owner.
In addition, Manager shall remit to Owner all unexpended funds (except for a reserve
approved by Owner for contingencies and operating working capital or such lesser amount as
may be available after all proper
disbursements from the Receipts Account) in the Receipts Account as of the end of the
reporting quarter.
(c) All financial statements and reports required by Owner will be prepared on an
accrual basis in accordance with GAAP, except for special financial reports which by their
nature require a deviation from GAAP.
(d) Manager shall prepare such additional reports at such times and in such forms as
may be reasonably requested from Owner from time to time. All reports of Manager to Owner
shall be furnished in electronic form if Owner so requests.
(e) Manager shall maintain necessary liaison with Owner’s accountant and shall provide
such accountant with such reports and other information as Owner shall request.
Section 5.18 Compliance with Laws. Manager shall use its reasonable efforts to assure full
compliance with federal, state and municipal laws, ordinances, regulations and orders relative to
the use, operation, repair and maintenance of the Premises and with the rules, regulations or
orders of the local Board of Fire Underwriters or other similar body. Manager shall promptly
remedy any violation of any such law, ordinance, rules, regulation or order which comes to its
attention, all at Owner’s expense.
Expenses incurred in remedying violations may be paid from the Disbursement Account (as
defined in Section 9.1) provided such expenses do not exceed $5,000 in any one instance. When more
than such amount is required or if the violation is one for which the
13
Premises title holder might
be subject to penalty, Manager shall notify Owner by the end of the next business day to assure
that prompt arrangements may be made to remedy the violation.
Section 5.19 Expenditures for Emergencies. Notwithstanding anything contained herein to the
contrary, in case of emergency, Manager may
make expenditures for repairs and other items which exceed approved budgets or prior approvals from
Owner without prior written approval if in the reasonable judgment of Manager it is necessary to
prevent damage or injury. Owner must be informed of any such expenditures before the end of the
next business day.
Section 5.20 Establishment of Website. Any and all reports required of Manager under this
Agreement shall be made available at a Website to be established by Manager accessible through the
Internet within one year after Owner so requests.
Section 5.21 Xxxxxxxx-Xxxxx Compliance. If requested by Owner, all reporting, record
keeping, internal controls and like matters by Manager shall comply with the Xxxxxxxx-Xxxxx Act.
Section 5.22 Submission of Annual Reports. All annual reports to be furnished by Manager
shall be furnished within thirty (30) days after the end of the applicable calendar year.
ARTICLE 6
MANAGEMENT AUTHORITY
Section 6.1 Limitation on Manager’s Authority. Manager’s authority is expressly limited to
the provisions provided herein or as may be amended in writing from time to time by Owner and
mutually agreed to and accepted by Manager in writing.
14
Section 6.2 Expenditure of Monies by Manager. The Approved Operating Budget shall
constitute an authorization for Manager to expend money to operate, lease and manage the Premises
and Manager may do so without further approval as long as Manager does not exceed the year-to-date budgeted amount for any line item
(after any allocation of any contingency that may be contained in the budget and that can be
applied to such line item). Whenever the year-to-date budgeted amount for any line item is (or
appears likely to be) exceeded, a year-to-date budget variance and a revised operating budget for
such line item shall be presented to Owner for its consideration. Except as expressly permitted in
this Agreement, Manager may not act outside of the Approved Operating Budget until the budget
revision is approved in writing by Owner, which approval Owner will endeavor to give in a timely
manner. Once approved, Manager’s authority with the revised or any additionally revised budgets is
the same as that authorized for the original budget.
Section 6.3 Capital Expenditures. The Approved Capital Budget shall not constitute an
authorization for Manager to expend any money. Any capital expenditures must be specifically
authorized by Owner. With respect to the purchase and installation of capital items, Manager shall
recommend that Owner purchase such items when Manager believes such purchase to be necessary or
desirable. Owner may arrange to purchase and install the same itself or may authorize Manager to
do so subject to prescribed supervision and specification requirements and conditions. Unless
Owner specifically waives such requirements, either by memorandum or as an amendment to the
contract, all new or replacement capital items exceeding Twenty-five Thousand and No/100 Dollars
($25,000) shall be awarded on the basis of competitive bidding, solicited in the following manner:
15
(a) A minimum of three written bids will be obtained for each purchase in excess of
$25,000.
(b) Each bid will be solicited in a form prescribed by Owner so that uniformity will
exist in the bid quotes.
(c) Manager shall provide Owner with all bid responses accompanied by Manager’s
recommendations as to the most acceptable bid. If Manager advises acceptance of other than
the lowest bidder, Manager shall adequately support, in writing, its recommendations.
Owner shall be free to accept or reject any and all bids. Owner will communicate to Manager in
writing its acceptance or rejection of bids. Owner may pay for capital expenses from its own
resources or may authorize payment by Manager out of the Disbursement Account.
Section 6.4 Contracts with Affiliates of Manager. Manager shall not enter into any contract with
an Affiliate of Manager for cleaning, maintaining, repairing or servicing the Premises or any of
the constituent parts of the Premises without the prior written consent of Owner if the contract
would require Owner to make any payments to an Affiliate of Manager. As a condition to obtaining
such consent, Manager shall supply Owner with a copy of the proposed contract and shall state to
Owner the affiliation between Manager (or other person or persons in control of Manager) and the
party proposed to supply such goods or services, or both. Prior to entering into any such
contract, whether or not with an affiliated or related party, Manager shall submit a proposal to
Owner and Owner may veto the same if Owner reasonably deems it to be unnecessary, wasteful or
inappropriate. Further, any such contract must be on market terms and Owner may require Manager to
demonstrate the same through third party bids
16
or other means. In addition to Owner’s veto right
referenced above, if required by the governance documents of the general partner of Owner, any such
contract must be approved by the independent members of the board of directors of the Owner’s
general partner. Any such contract will include prudent cancellation rights.
Section 6.5 Execution of Leases and Contracts. All leases and related lease documents, all service contracts and all purchases, and all legal
documentation related thereto, are to be in the name of Owner in the form prescribed by Owner and
shall be executed by Owner, with the exception of contracts permitted under Section 6.4 hereof and
of purchase orders related to the purchase of items within approved budgets, which may be executed
by Manager. Additionally, Manager shall execute on behalf of Owner such service agreements as
Owner may authorize from time to time.
Section 6.6 Structural Changes. Owner expressly withholds from Manager any power or
authority to make any structural change to the Premises or to make any other major alterations or
additions in or to the Premises or equipment therein without the prior written direction of Owner.
ARTICLE 7
INSURANCE
Section 7.1 Owner’s Insurance. Throughout the term of this Agreement, Owner shall obtain
and maintain the insurance described below (to the extent the same is available at commercially
reasonable rates):
(a) | All-risks property insurance (including comprehensive boiler & machinery coverage) on a full replacement cost basis covering the Premises. |
17
(b) | Commercial general liability insurance on an occurrence basis with Owner and Manager as insureds with limits of not less than $5,000,000 each occurrence combined single limit on bodily injury, death or property damage. Owner’s insurance shall be primary and non-contributory to any insurance otherwise carried by Manager. |
Section 7.2 Manager’s Insurance. Manager shall obtain and maintain:
(a) | Comprehensive crime/fidelity coverage in the amount of $1,000,000 and shall name Owner as loss payee. | ||
(b) | All-risks property insurance on a full replacement cost basis covering Manager’s personal property on the Premises. | ||
(c) | Worker’s Compensation insurance as required by statute. | ||
(d) | Employer’s Liability insurance in the amount of $1,000,000 each accident. | ||
(e) | Automobile Liability insurance in the amount of $1,000,000 each occurrence. |
Section 7.3 Contractor’s and Subcontractor’s Insurance. Manager shall require that all
contractors and subcontractors brought onto the Premises have insurance coverage at the
contractor’s or subcontractor’s expense, in the following minimum amounts, with Owner and Manager
as additional insureds on the commercial general liability insurance:
(a) | Worker’s Compensation: | Statutory Amount | ||||
(b) | Employer’s Liability: | $500,000 minimum | ||||
(c) | Commercial General Liability: | $1,000,000 combined single limit |
18
for bodily injury and property damage | ||||||
(d) | Comprehensive Automobile Liability Insurance |
$1,000,000 each occurrence combined single limit for bodily injury and property damage |
Any exceptions to the requirements in this Section 7.3 must be approved in writing by Manager’s
risk management department.
Section 7.4 Insurance Requirements. The insurance required of all parties to this
Agreement shall be written with insurers authorized to do business in the State in which the
Premises are located and shall be rated at least A:IX by A.M. Best’s Rating Service.
Section 7.5 Waiver of Claims and Subrogation. NOTWITHSTANDING ANYTHING TO THE CONTRARY
CONTAINED IN THIS AGREEMENT, OWNER AND MANAGER HEREBY WAIVE ANY AND ALL RIGHTS OF RECOVERY, CLAIM,
ACTION OR CAUSE OF ACTION AGAINST THE OTHER, ITS AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, PARTNERS,
MEMBERS, SERVANTS OR SHAREHOLDERS FOR ANY LOSS OR DAMAGE TO THE OTHER’S PROPERTY BY REASON OF FIRE,
THE ELEMENTS, OR ANY OTHER CAUSE WHICH IS COVERED OR COULD BE COVERED BY STANDARD “ALL-RISKS”
PROPERTY INSURANCE (INCLUDING COMPREHENSIVE BOILER AND MACHINERY COVERAGE), REGARDLESS OF CAUSE OR
ORIGIN, INCLUDING NEGLIGENCE OF THE OTHER PARTY HERETO, ITS AGENTS, EMPLOYEES, OFFICERS, DIRECTORS,
PARTNERS, MEMBERS, SERVANTS OR SHAREHOLDERS. EACH PARTY’S PROPERTY INSURANCE POLICIES SHALL
19
CONTAIN PROVISIONS WHERE THE INSURER WAIVES THEIR RIGHT OF SUBROGATION AGAINST SUCH OTHER PARTY.
ARTICLE 8
OWNER’S RIGHT TO AUDIT
Section 8.1 Audit Rights of Owner. Owner reserves the right for Owner’s employees or
others appointed by Owner to conduct examinations, during normal business hours without
notification, of the books and records maintained for Owner by Manager no matter where the books
and records are located. Owner also reserves the right to perform any and all additional audit
tests relating to Manager’s activities, either at the Premises or at any office of Manager,
provided such audit tests are related to those activities performed by Manager for Owner.
Section 8.2 Correction of Internal Controls. Should Owner’s employees or appointees
discover either weaknesses in internal control or errors in record keeping, Manager shall correct
such discrepancies either upon discovery or within a reasonable period of time thereafter. Manager
shall inform Owner in writing of the action taken to correct such audit discrepancies. Any and all
such audits conducted either by Owner’s employees or appointees will be at the sole expense of
Owner, unless such audit (i) indicates fraud or gross neglect by Manager in its record keeping, or
(ii) discloses an error on the part of Manager which affects Owner adversely and is equal to or
greater than 2% of the greater of gross expenses or gross receipts of the Property for the period
audited, and in the case of (i) or (ii) above, Manager shall bear the reasonable cost of the
applicable audit.
20
ARTICLE 9
BANK ACCOUNTS
Section 9.1 Deposits of Rents and Other Sums. Manager shall deposit all rents and other
funds collected from the operation of the Premises,
including any and all advance funds, in a bank designated by Owner, in a special account (the
“Receipts Account”) for the Premises in the name of Owner (so that at all times the funds deposited
therein shall be the sole and exclusive property of Owner). The bank shall be informed in writing
of the designated representatives of Manager that Owner has approved as having access to such
accounts. Manager, with Owner’s approval, shall establish a second account (the “Disbursement
Account”). Manager shall pay the operating expenses of the Premises and any other payments
relative to the Premises as required by the terms of this Agreement (including Manager’s fees under
Article 21 hereof) out of the Disbursement Account. Money shall be transferred from the Receipts
Account to the Disbursement Account as deemed necessary by Manager, and approved by Owner. Owner
shall have the right from time to time to change the number and types of bank accounts used by
Manager and the method of transferring funds between those accounts. Notwithstanding the
foregoing, Manager shall comply with the terms of any applicable cash management, blocked account
or similar agreements entered into by Owner and Manager in connection with any loan obtained by
Owner and secured by the Premises, and in the event of any conflict between any such agreements and
this Section 9.1, the terms and provisions of such agreements shall control.
Section 9.2 Security Deposit Records. Manager shall, on behalf of Owner,
maintain detailed records of all security deposits and such records will be open for inspection by
21
Owner’s employees
or appointees. Manager shall maintain such security deposits as required by applicable law and the
terms of the leases, as approved by Owner.
Section 9.3 Owner to Have Access to Funds. Through the use of signature cards, authorized
representatives of Owner shall be permitted
access to any and all funds in the bank account described in Section 9.1. However, Owner and
Owner’s representative may not draw against said bank accounts without written communication to
Manager. Manager’s authority, and the authority of any designated representative of Manager, to
draw against such accounts may be terminated at any time by Owner upon written notice to Manager.
Section 9.4 Ownership of Bank Records. All bank records pertaining to Owner’s accounts
shall be the property of Owner.
ARTICLE 10
PAYMENT OF EXPENSES
Section 10.1 Payment by Manager of Expenses. The following operating costs (except as
excluded by Section 10.2), to the extent included in approved budgets, are to be paid directly from
the Disbursement Account described in Section 9.1:
(a) Costs of the gross salary and compensation, to include payroll taxes, insurance,
workmen’s compensation and other benefits, of the on-site property management team and
approved staff;
(b) To the extent recoverable from tenants, cost of gross salary and compensation, to
include payroll taxes, insurance, workmen’s compensation and other benefits, and related
overhead of personnel (for example, accountants and bookkeepers) who may be located off-site
(for cost saving, administration or other reasons) but who directly support
22
the operations
of the Premises, excluding any personnel located in Manager’s regional offices or
headquarters except as provided in Section 10.1(w);
(c) Cost of forms, papers, ledgers, and other supplies and equipment used in the
on-site Manager’s office;
(d) Cost of insurance permitted or required to be maintained by Manager pursuant to the
provisions of this Agreement;
(e) Cost of all bonuses paid to on-site employees excluding, however, any incentive
compensation;
(f) Costs to correct any violation of federal, state and municipal laws, ordinances,
regulations and orders relative to the leasing, use, repair and maintenance of the Premises,
or relative to the rules, regulations or orders of the local board of fire underwriters or
other similar body, provided that such cost is not a result of the gross negligence or
willful misconduct of Manager or its agents or employees;
(g) Actual costs of making all repairs, decorations and alterations to the Premises;
(h) Costs incurred by Manager in connection with all service contracts entered into by
Manager and/or Owner in accordance with authorizations in this Agreement or approved by
Owner;
(i) Costs of collection of delinquent rentals;
(j) Costs of printed forms and supplies required for use at the Premises;
(k) Costs of capital expenditures;
(l) Costs of printed checks and third-party bank fees for each bank account required by
Owner;
23
(m) Costs of adding machines, personal computers and computer software, and other
equipment of such type used for managing the Premises;
(n) Subject to Section 10.2(c), leasing commissions payable to third parties;
(o) Costs of Owner approved advertising, business expenses, professional dues,
professional development, employee relocation expenses and travel;
(p) To the extent the same can be recovered from tenants under their leases, the cost
of Manager’s implementation of any new accounting or reporting systems (and upgrades to
maintain such systems), including Web based systems or systems that utilize servers and
other equipment that may be located off-site of the Property, as well as the cost of any new
general ledger adopted by Manager;
(q) Legal fees of attorneys, provided such attorneys have been approved by Owner in
writing in advance of retention;
(r) Costs of outside audits as required by leases and other outside audits as may be
requested by Owner in writing;
(s) Property taxes, special assessments and costs of utilities;
(t) Costs of a management office, including necessary furnishings and equipment, as
provided for in Section 10.3 hereof;
(u) All other costs and expenses for which Owner is obligated to pay or reimburse
Manager as provided for in this Agreement;
(v) Subject to Section 10.2(c), any out-of-pocket costs Manager incurs in performing
the leasing services described in Section 5.5, including the costs of printing leasing
brochures and travel and entertainment costs; and
24
(w) To the extent the same relate to or support the performance of Manager’s duties
under this Agreement, the cost of personnel and overhead expenses related to such personnel
who are located in Manager’s headquarters and regional offices. Examples of such support
include risk management, regional and central accounting, cash and systems
management, human resources and payroll, technology and internal audit. The amount to
be included under this Section 10.1(w) shall (1) be included only to the extent the same is
recovered from tenants under their leases and (2) not exceed in any calendar year $.205 per
rentable square foot within the Property; however, such amount shall be increased on January
1 of each year by the increase in the Consumer Price Index from the preceding January 1
beginning in 2004, such adjusted amount to be rounded to the nearest $.005. “Consumer Price
Index” or “CPI” means the United States Department of Labor, Bureau of Labor Statistics,
Consumer Price Index for all Urban Consumers (U.S. city average; base 1982-84 = 100),
published by the Bureau of Labor statistics of the United States Department of Labor. If at
any time during the Term the CPI is discontinued or published less frequently, Manager and
Owner shall mutually and reasonably agree to substitute an official index published by the
Bureau of Labor Statistics, or a successor governmental agency, which index is most nearly
equivalent to the CPI or to a substitute procedure which reasonably reflects and monitors
consumer prices.
(x) Any and all other costs necessary to the management, leasing, operation and
maintenance of the Premises or reasonably incurred by Manager in performing its duties
hereunder which are covered within approved budgetary guidelines, which may exceed
25
approved budgetary guidelines but which result from emergencies or which are otherwise approved by Owner.
Section 10.2 Expenses to be Borne by Manager. The following expenses or costs incurred by
or on behalf of Manager shall be at the sole cost and expense of Manager and shall be paid by
Manager out of the sums payable to Manager under Article 21:
(a) Costs of gross salary and wages, payroll taxes, insurance, worker’s compensation,
and other benefits of Manager’s personnel not located on-site (except as provided in Section
10.1(b) and Section 10.1(w) above).
(b) All costs incurred as a result of Manager’s fraud, breach of this Agreement, gross
negligence or willful misconduct.
(c) All costs and liabilities relating to contracts between Manager and third parties
for the performance of Manager’s obligations under this Agreement, including agreements
relating to leasing the Premises if Manager is the Primary Leasing Agent.
(d) Except as provided in Section 10.1(w), the cost of any personnel located in
Manager’s home or regional offices, as well as any overhead costs related to those offices.
Section 10.3 Office for Manager. Owner shall also furnish to Manager, at Owner’s expense,
an office located in the Premises of a sufficient size (mutually agreed upon) to serve as the
management and leasing office for the Premises, including standard leasehold improvements and
appropriate furnishings and typical office equipment.
26
ARTICLE 11
INSUFFICIENT INCOME
Section 11.1 Insufficient Income. If at any time the gross income (or cash in the Receipts
Account and the Disbursement Account) from the Premises shall not be sufficient to pay the bills
and charges which may be incurred with respect to the Premises, or if such gross income is
insufficient to pay the combined sum of both bills and charges, Manager shall not be obligated to
pay said expenses and charges from its own account.
Manager shall notify Owner immediately upon first projection or awareness of a cash shortage
or pending cash shortage and Owner and Manager shall jointly determine payment priority. After
Manager has paid, to the extent of available gross income, all bills and charges based upon the
ordered priorities set jointly by Owner and Manager, Manager shall submit to Owner a statement of
all remaining unpaid bills. Owner shall thereafter and without undue delay provide sufficient
monies to pay any unpaid expenses properly payable by Owner.
ARTICLE 12
TERMINATION
Section 12.1 Termination by Owner or Manager. Either Owner or Manager may terminate this
Agreement upon thirty (30) days advance notice to the other in the event (A) Owner sells the
Premises to a third party which is unaffiliated with Owner in a bona fide transaction, (B) the
Property is substantially destroyed or condemned and in the case of destruction cannot be restored
within one year after the casualty, or (C) an Affiliate of Manager is no longer the advisor to the
Owner and the Owner’s general partner.
27
Section 12.2 Termination by Owner. The Owner may terminate this agreement if the Owner
has identified and communicated to the Manager any operating or performance deficiencies and such
deficiencies are not cured by the Manager in accordance with the provisions set forth in Section
5.3.
Section 12.3 Breach by Manager. If Manager commits a material breach of any obligations of
Manager under this Agreement, and if such breach shall continue for thirty (30) days after written
notice from Owner (plus, with respect to breaches which Manager commences diligent efforts to cure
within such period, but
which cannot reasonably be cured within thirty (30) days, such additional period not to exceed
ninety (90) additional days as is reasonably necessary to cure such breach), then Owner, in
addition to the other remedies it may have at law or in equity, shall have the right to terminate
this Agreement.
Section 12.4 Breach by Owner. If Owner (A) fails to timely pay any sum owed to Manager
which remains unpaid for more than ten (10) days after notice from Manager or (B) commits a
material violation or breach of any other obligation of Owner under this Agreement which remains
uncured for more than thirty (30) days after notice from Manager (plus, in the case of breaches
which cannot reasonably be cured within thirty (30) days, such additional time as is reasonably
required to cure such breach not to exceed ninety (90) days), then Manager may, in addition to its
other remedies at law or in equity, terminate this Agreement by written notice to Owner.
Section 12.5 Final Accounting. Upon termination of this Agreement for any reason, Manager
shall deliver to Owner the following with respect to the Premises:
28
(a) A final accounting, reflecting the balance of income and expenses, as of the date
of termination, to be delivered within thirty (30) days after such termination.
(b) Any balance or monies of Owner or tenant security deposits, or both, including,
without limitation, all funds in any bank accounts under Article 9 hereof, held by or
thereafter received by Manager to be delivered immediately upon such termination or
withdrawal.
(c) All records, contracts, leases, receipts for deposits, unpaid bills, other papers
or documents, supplies, files, keys, and equipment, which pertain to the Premises to be
delivered immediately to Owner at the Premises upon such termination.
(d) All service contracts in the name of Manager pertaining to the Premises shall be
assigned to, and assumed by Owner.
Section 12.6 Survival of Certain Rights and Obligations. Upon the expiration or earlier
termination of this Agreement, neither party shall have any further rights or obligations under
this Agreement, except that Articles 12, 16, 17, and 21 shall survive the termination of this
Agreement.
ARTICLE 13
DEVELOPMENT AND CONSTRUCTION MANAGEMENT SERVICES
Section 13.1 Construction Management Services. Manager shall act as construction manager
with respect to the construction of any leasehold improvements within the Premises if requested by
either Owner or the applicable tenant. With respect thereto Manager shall:
(a) Evaluate and report the existing conditions of the base building.
29
(b) Prepare preliminary budgets and schedules.
(c) Review and assist in the coordination of leasehold improvements design drawings.
(d) Conduct pre-bid meetings.
(e) Evaluate bids and make recommendations of the award of contracts.
(f) Conduct construction progress meetings. Evaluate ongoing schedules and the quality
of workmanship and adherence of work to contract documents, specifications and drawings.
(g) Evaluate and verify accuracy of monthly construction draw requests.
(h) Assist architect in reviewing shop drawings.
(i) Direct architect/engineers to create punchlist.
(j) Coordinate with building management the use of the service elevator, the need for
temporary utilities and loading docks.
Section 13.2 Development Management Services. Manager shall act as development manager for
any redevelopment of the Premises. As such, Manager shall be responsible for coordinating and
facilitating the planning and performance of all construction related activities, including
recommending the retention of architects, engineers and other consultants, assisting in cost
estimating, advising Owner as to the selection of contractors to perform the work, and coordinating
on behalf of Owner the work of such consultants and contractors.
30
ARTICLE 14
SALE OF THE PREMISES
Section 14.1 Sale of Premises. If Owner executes a listing agreement with a broker (other
than Manager) for the sale of any portion of the Premises, Manager shall cooperate with such broker
to the end that the respective activities of Manager and broker may be carried on without friction
and without interference with tenants and occupants. Manager will permit the broker to exhibit the
Premises during reasonable business hours to the extent not prohibited by any tenant lease and
provided the
broker has secured Manager’s permission in advance. Manager shall be reimbursed by Owner for all
reasonable costs incurred by Manager in coordinating any activities regarding any sale of all or
any portion of the Premises.
ARTICLE 15
LEGAL PROCEEDINGS
Section 15.1 Legal Proceedings. Should any claims, demands, suits or other legal
proceedings be made or instituted by any person against Owner or title holder of the Premises which
arise out of any of the matters relating to this Agreement, Manager shall promptly give Owner all
pertinent information and reasonable assistance in the defense or other disposition thereof, at the
sole expense of Owner.
ARTICLE 16
MANAGER’S LIABILITY
Section 16.1 Liability of Manager. Manager shall not, in the performance of this
Agreement, be liable to Owner or to any other person for any act or omission (negligent, tortious
or otherwise) of any officer, agent or employee of Manager, unless the same results from
31
negligence or misconduct of the Manager or its officers, employees, or agents acting within the scope of their
office, employment or agency, or the breach of this Agreement by Manager.
Section 16.2 Indemnity of Manager. OWNER AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS
MANAGER AND ITS OFFICERS, AGENTS AND EMPLOYEES (INDIVIDUALLY AND COLLECTIVELY, THE “MANAGER
INDEMNITEES”) FROM AND AGAINST ANY AND ALL CAUSES OF ACTION, CLAIMS, LOSSES, COSTS,
EXPENSES, LIABILITIES, DAMAGES OR INJURIES (INCLUDING LEGAL FEES AND DISBURSEMENTS) THAT MANAGER
INDEMNITEES MAY DIRECTLY OR INDIRECTLY SUSTAIN, SUFFER OR INCUR ARISING FROM OR IN CONNECTION WITH
THIS AGREEMENT OR THE PREMISES, UNLESS THE SAME RESULTS FROM (A) NEGLIGENCE OR MISCONDUCT OF THE
MANAGER INDEMNITEES ACTING WITHIN THE SCOPE OF THEIR OFFICE, EMPLOYMENT OR AGENCY, OR (B) THE
BREACH OF THIS AGREEMENT BY MANAGER. OWNER SHALL ASSUME ON BEHALF OF THE MANAGER INDEMNITEES THE
DEFENSE OF ANY ACTION AT LAW OR IN EQUITY WHICH MAY BE BROUGHT AGAINST THE MANAGER INDEMNITEES
BASED UPON A CLAIM FOR WHICH INDEMNIFICATION IS APPLICABLE HEREUNDER.
Section 16.3 Limitation on Making Certain Claims. Notwithstanding any other provisions of
this Agreement, in no event shall Owner make any claim against Manager, or its Affiliates or
subsidiaries, on account of any good faith interpretation by Manager of the provisions of this
Agreement (even if such interpretation is later determined to be a breach of this Agreement) or any
alleged errors in judgment made in good faith and in accordance with this
32
Agreement in connection
with the operation of the Premises hereunder by Manager or the performance of any advisory or
technical services provided by or arranged by the Manager. The provisions of this Section 16.3
shall not be deemed to release Manager from liability for its gross negligence.
Section 16.4 Expenditures Made in Good Faith. Owner shall not object to any expenditures
made by Manager in good faith in the course of its management of the Premises or in settlement of
any claim arising out of the operation of the
Premises unless such expenditure is specifically prohibited by this Agreement. The provisions of
this Section 16.4 shall not be deemed to release Manager from liability for its negligence.
ARTICLE 17
REPRESENTATION AND WARRANTIES
Section 17.1 No Reliance by Owner. Owner hereby represents that in entering into this
Agreement Owner has not relied on any projection of earnings, statements as to the possibility of
future success or other similar matter which may be prepared by Manager and understands that no
guaranty is made or implied by Manager as to the future financial success of the Premises.
Section 17.2 Representations and Warranties. Each party to this Agreement represents and
warrants the following:
(a) It is duly organized, validly existing and in good standing under the laws of its
jurisdiction of formation with all requisite power and authority to enter into this
Agreement and to conduct its respective business.
33
(b) This Agreement constitutes the legal, valid and binding obligation of the party and
is enforceable in accordance with its terms.
(c) No consents or approvals are required from any governmental authority or other
person or entity for the party to enter into and perform this Agreement. All corporate or
partnership action on the part of the party necessary for the authorization, execution and
delivery of this Agreement, and the consummation of the transactions contemplated hereby,
have been duly taken.
(d) The execution and delivery of this Agreement by the party, and the consummation of
the transactions contemplated hereby, does not conflict with or
contravene the provisions of its organizational documents or any agreement or
instrument by which it or its properties are bound or any law, rule, regulation, order or
decree to which it or its properties are subject.
(e) The party has obtained or shall obtain all permits and licenses to the extent
required by applicable law to perform its obligations hereunder, except with respect to
permits and licenses, the lack of which do not and would not, individually or in the
aggregate, have a material adverse effect on such party’s ability to perform its obligations
under this Agreement.
ARTICLE 18
CONSENTS
Section 18.1 Granting of Consents. Except as otherwise expressly provided herein to the contrary,
whenever in this Agreement the consent or approval of Manager or Owner is required, such consent or
approval shall not be unreasonably withheld or unduly delayed.
34
Such consent shall also be in
writing only and shall be duly executed by an authorized officer or agent for the party granting
such consent or approval.
ARTICLE 19
SUBSIDIARIES AND AFFILIATES
Section 19.1 Contracts with Manager’s Affiliates. Any contract or lease with respect to
the Premises between Manager and any Affiliate of Manager shall be subject to the prior written
approval of Owner, and at Owner’s sole discretion such approval may be withheld.
ARTICLE 20
NOTICES
Section 20.1 Notices. Any notice provided for in or permitted under this Agreement shall
be made in writing, and may be given or served by (i) delivering the same in person or by facsimile
transmission to the party to be notified, or (ii) depositing the same in the United States mail,
postage prepaid, registered or certified with return receipt requested, and addressed to the party
to be notified at the address herein specified, or (iii) by depositing same with a reputable
overnight courier service. Any notice shall be effective only if and when received by the party to
be notified (or the date such receipt is refused by the addressee) unless the day it is received is
not a business day, and then it shall be deemed received on the next business day. For the purpose
of notice, the address of the party shall be, until changed as hereinafter provided for, as
follows:
If to the Owner: | ||||||||
Attention: | ||||||||
Fax No.: | ||||||||
35
With a copy to: | ||||||||
Attention: | ||||||||
Fax No.: | ||||||||
If to the Manager: | ||||||||
Attention: | ||||||||
Fax No.: | ||||||||
With a copy to: | ||||||||
Attention: | ||||||||
Fax No.: | ||||||||
or to such other address as the Owner may specify in a written notice to the Manager or the Manager
may specify in a written notice to the Owner in accordance with this Section 20.1.
Each party shall have the right from time to time and at any time to change its respective
address and each shall have the right to specify as its address any other address by at least
fifteen (15) days’ written notice to the other party. Each party shall have the right from time to
time to specify additional parties to whom copies of notices must be given by delivering to the
other party fifteen (15) days’ written notice thereof setting forth the address of such additional
party or parties; provided, however, that no party shall have the right to designate more than
three (3) such additional parties. Notice required to be delivered hereunder to either party shall
not be deemed to be effective until the additional parties, if any, designated by such party have
been given notice in a manner deemed effective pursuant to the terms of this Section 20.1.
36
ARTICLE 21
COMPENSATION
Section 21.1 Fees Payable to Manager. In addition to the sums Owner is obligated to pay
Manager as described in this Agreement, each calendar year Manager shall receive remuneration for
its services in managing and leasing the Premises as follows:
(a) A management fee (the “Management Fee”) equal to:
(1) For single-tenant properties, the lesser of (A) two and one-half percent
(2.5%) of the Gross Revenues for the Premises or (B) the amount of the Management
Fee that can be passed through to tenants of the Premises under their leases,
subject to a minimum fee of at least one percent (1.0%) of Gross Revenues for the
Premises.
(2) For multi-tenant properties, the lesser of (A) two and one-half percent
(2.5%) of the Gross Revenues for the Premises or (B) the amount of the Management
Fee that can be passed through to tenants of the Premises under their leases.
(3) “Gross Revenues” includes but is not limited to revenues arising from
rentals (which includes all tenant recoveries for operating expenses, special or
extra services and the like, including, without limitation, real estate taxes and
assessments) for such year payable by tenants who lease space in the Premises,
parking revenues, revenues from the leasing or licensing of antenna space and all
other revenues of whatever nature. The Management Fee shall be payable monthly
based on interim results and projections with annual reconciliations.
37
(b) If Manager serves as the Primary Leasing Agent as set forth in Section 5.5, Manager
will receive the following sums (the “Leasing Fees”):
(1) For any lease or amendment thereto pursuant to which space is leased by a
tenant which is executed or negotiated during the Term, a fee equal to one and
one-half percent (1.5%) of the gross rentals which are payable pursuant to or on
account of the applicable document during the term of the lease.
(2) For any lease extension, renewal, expansion or other similar right whereby
a tenant extends its lease or leases additional space which is exercised during the
Term, a fee equal to one and one-half percent (1.5%) of the gross rentals which are
payable pursuant to or on account of the applicable document for the term of such
renewal, extension or expansion.
(3) If Manager is the Primary Leasing Agent, then for purposes of subsections
(1) and (2) above, the following shall apply:
(i) Owner shall pay the Leasing Fees to Manager regardless of whether
an outside broker was used in connection with any such lease, amendment,
renewal, extension or expansion. Owner shall be responsible for any fees
paid to outside brokers or other third parties with whom Owner contracts
directly, and such fees shall not count against, or be considered part of,
the Leasing Fees;
(ii) Owner’s obligation to pay the Leasing Fees shall survive the
expiration or earlier termination of this Agreement, it being agreed that
Manager shall be entitled to such Leasing Fee after such expiration or
38
termination to the extent provided in this Section 21.1. “Executed or
negotiated during the Term” and “exercised during the Term” also includes
leases and other instruments executed and options and other rights
exercisable within ninety (90) days after the Term, if the tenant under said
lease or other instruments had substantial negotiations with Manager during
the Term (and for purposes hereof, “substantial negotiations” shall mean
that a written proposal and related correspondence have been exchanged by Manager and
the prospective tenant or any agent thereof and discussions regarding such
proposal and correspondence have occurred). Manager shall notify Owner in a
monthly report prior to the end of the Term of its substantial negotiations
with prospective tenants;
(iii) gross rentals for triple net leases will include an estimate of
operating expenses to be paid by tenants in the first (1st) lease year and
such expenses shall not be increased in determining gross rentals in later
years for purposes of determining the Leasing Fees; and
(iv) rent increases based on changes in the Consumer Price Index shall
not be taken into account in calculating gross rentals for purposes of
determining the Leasing Fees except to the extent such lease includes a
floor on the rent increases based on the Consumer Price Index, in which
event for purposes of calculating gross rentals, rent shall be deemed
increased based on such floor.
39
The Leasing Fees shall be payable as follows: (x) fifty percent (50%) upon the date the
applicable document is executed or right is exercised, as applicable, and (y) the balance
(1) in the case of a lease of new space or an amendment providing for expansion into new
space, on the earlier of (A) the date such tenant takes occupancy of the space subject to
such lease or amendment, and (B) the date such tenant commences the payment of rent with
respect to such space under such lease or amendment, or (2) in the case of a renewal, on the
first (1st) day of the applicable renewal term. In the event the tenant has an early
termination option under its lease, however, the portion of the Leasing Fees attributable
to periods after the applicable termination date shall not be payable until the tenant has
waived the termination option or the right to exercise such termination option has expired
or terminated.
(c) For the construction management services described in Section 13.1, Manager shall
be entitled to retain or be paid any construction management fee paid by any tenant directly
to Manager or to the Owner as landlord under such tenant’s lease, and any such fee that is
paid to the Owner shall be received by the Owner on behalf of and as agent for Manager and
shall be paid over by the Owner to Manager. To the extent contained in the budget described
below, Manager also shall be reimbursed for all third party costs reasonably incurred by
Manager in performing construction management duties (e.g., consultants, legal, delivery and
graphics) to the extent the same are approved and payable by the applicable tenant. Owner
and Manager shall agree on the scope of such direct costs as well as a budget relating
thereto before Manager begins performing such
40
services. If the tenant does not agree in its
lease to pay a construction management fee, then the following shall apply:
(x) if Manager provides such construction management services utilizing on-site
employees, Owner shall not be obligated to pay a construction management fee to
Manager; or
(y) if Manager utilizes off-site employees to provide such construction
management services, Owner shall be obligated to pay Manager the direct costs
Manager incurs in providing such services, including the salary, benefits and
burdens of any such employees to the extent of the time they spend performing such
services, to the extent contained in a budget approved by Owner as described
above.
(d) For the development management services described in Section 13.2, Manager shall be
paid a fee equal to two and one-half percent (2.5%) of the total project costs relating to
the redevelopment. To the extent contained in the budget described below, Manager also will
be entitled to recover from Owner all direct costs incurred by Manager in performing such
services, including but not limited to the salary, benefits and burdens of all employees
directly involved in such project, the cost of any project office and overhead relating
thereto (e.g., rent, telephones, computers) and all out-of-pocket costs incurred by Manager
(for example, travel). Owner and Manager shall agree on the scope of such direct costs as
well as a budget relating thereto before Manager begins performing such services.
41
(e) Upon submission of the financial statements as required by Article 5, Manager shall
submit to Owner Manager’s calculation of all fees, which fees shall be paid by Owner to
Manager.
Section 21.2 Failure of Owner to Timely Pay. Any sums owed by Owner to Manager which are
not paid when due shall bear interest at the lesser of (i) the prime rate plus 5 percentage points,
or (ii) the maximum nonusurious rate of interest permitted by applicable law.
ARTICLE 22
MISCELLANEOUS
Section 22.1 Pronouns. The pronouns used in this Agreement referring to Manager or Owner
shall be understood and construed to apply whether Manager or Owner be an individual,
co-partnership, corporation or
an individual or individuals doing business under a firm or trade name, and the masculine and
neuter pronouns shall each include the other and may be used interchangeably with the same meaning.
Section 22.2 Amendments. Except as otherwise herein provided, any and all amendments,
additions or deletions of this Agreement shall be null and void unless approved by the parties in
writing.
Section 22.3 Headings. All headings herein are inserted only for convenience and ease of
reference and are not to be considered in the construction or interpretation of any provision of
this Agreement.
Section 22.4 Waiver. The waiver of any of the terms and conditions of this Agreement on
any occasion or occasions shall not be deemed as waiver of such terms and conditions on any future
occasion. No waiver shall be implied by any isolated or repeated action
42
or non-action. To be
effective, any waiver must be in writing executed by the party to be bound thereby.
Section 22.5 Successors and Assigns. Subject to Article 4 and Section 12.1(A), this
Agreement shall be binding upon and inure to the benefit of Owner, its successors and/or assigns,
and shall be binding upon and inure to the benefit of Manager, and its successors.
Section 22.6 Governing Law. This Agreement shall be construed, interpreted and applied in
accordance with and shall be governed by, the laws applicable to the state where the Premises are
located.
Section 22.7 Ownership of Premises. Owner represents that it is the fee owner of the
Premises and of the improvements and
appurtenances and equipment installed therein, except such equipment as may be leased or acquired
by Owner on a hire-purchase basis or as may be owned, leased or installed by tenants or other third
parties.
Section 22.8 Other Activities of Manager. Nothing contained in this Agreement shall be
construed so as to prohibit Manager from owning, operating, managing or investing in any real
estate development. Additionally, Manager may engage in or possess an interest in other ventures
of any nature and description independently or with others and Owner shall have no rights with
respect thereto by virtue of this Agreement.
Section 22.9
Nondiscrimination.
Section 22.10. Manager agrees not to discriminate
against any employee or applicant for employment because of said individual’s race, religion, sex,
national origin, physical or mental handicap or status as a disabled veteran of the Vietnam Era, in
regard to any position for which the employee or applicant is otherwise qualified.
43
Section 22.11 Special Parties. Notwithstanding any provision hereof to the contrary, in no
circumstances shall a shareholder, limited partner, director, officer, employee or agent (“Special
Party”) of a party hereto or of a Special Party of a party hereto be personally liable for any of
the obligations of such party hereto under this Agreement except to the extent, if any, provided in
any separate agreement now or hereafter executed and delivered by such Special Party.
Section 22.12 Counterparts. This Agreement may be executed in several counterparts, each
of which shall be an original of this Agreement but all of which, taken together, shall constitute
one and the same agreement.
Section 22.13 Survival of Agreement. The rights and obligations of Manager and Owner
shall survive a termination of this Agreement.
Section 22.14 Special Services. Notwithstanding anything in this Agreement to the
contrary, except as required by a tenant lease which has been approved by Owner, Manager shall not
furnish or render services to the tenants of the Premises other than those services customarily
furnished to tenants of similar properties unless (a) Manager makes separate, adequate charges to
tenants for such services, (b) such charges are received and retained by Manager, (c) Manager bears
the cost of providing such services and (d) Manager first obtains Owner’s written consent. For
purposes of this Section 22.13, it is agreed that maintenance, trash collection, janitorial
services and cleaning services, the furnishing of water, heat, light, air conditioning, public
entrances and exits, guard or security services and the provision of parking facilities on an
unreserved basis and without separate charge are examples of services customarily furnished to the
tenants of similar properties.
44
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.
OWNER: | ||||||||||
By: | ||||||||||
Name: | ||||||||||
Title: | ||||||||||
MANAGER: | ||||||||||
By: | ||||||||||
Name: | ||||||||||
Title: | ||||||||||
45