PROPERTY MANAGEMENT AGREEMENT
Exhibit 10.30
For reference purposes only this Property Management Agreement is dated as of June ___,
2010. This Property Management Agreement is entered into between YPI 1010 Xxxxx, LLC, a Delaware
limited liability company (“Owner”) and Xxxxxx Properties, L.P., a Maryland limited
partnership (“Manager”), who hereby agree as follows:
ARTICLE 1
APPOINTMENT AND TERM
APPOINTMENT AND TERM
Section 1.1 Appointment. Owner hereby appoints Manager to manage the office buildings
(and related land and other improvements), as set forth in Exhibit A (herein after referred to
collectively as the “Properties”, or individually as a “Property”).
Section 1.2 Term. This Agreement is for a term (the “Term”) of approximately
thirty-six (36) months commencing on the date hereof and ending on June ___, 2013. This Agreement
shall then automatically renew and continue in full force and effect for successive periods of
thirty six (36) months unless terminated by either party hereto with thirty (30) days prior written
notice to the other party.
Section 1.3 Termination. Both Owner and Manager agree that this Agreement shall
terminate upon the earlier of (a) a sale of the Properties, or (b) upon thirty (30) days prior
written notice of such termination from either party.
Section 1.4 Independent Contractor. Owner retains Manager as an independent
contractor to manage the Properties. Manager shall be responsible for hiring employees and
determining methodology for management in accordance with this Agreement. Except in emergency
situations, Manager’s authority to act on behalf of Owner is limited to that which is expressly
delegated herein.
ARTICLE 2
MANAGEMENT
MANAGEMENT
Section 2.1 Manager’s Duties. With regard to management of the Properties, Manager
agrees, at the cost and expense of Owner, to:
(a) manage and operate the Properties in a commercially reasonable manner consistent with
local industry practices;
(b) enforce all leases with tenants of the Properties in accordance with their terms and
Countrywide Commercial Real Estate Finance, Inc.’s “lock-box” requirements pursuant to the loan
extended to Owner (Owner shall execute all leases);
(c) execute service and other agreements which Manager deems necessary to provide for the
maintenance and operation of the Properties subject to the Budgetary Limitations (hereafter
defined). Any such service or other agreement shall require Owner’s prior written consent;
(d) notify Owner of any matter, which in the opinion of Manager is material to the
operation of the Properties;
(e) supervise the repair and maintenance of the Properties subject to the Budgetary
Limitations; and
(f) provide for the normal maintenance and repair as provided in the then current Operating
Budget.
Section 2.2 Budgetary Process. With regard to budgetary matters and Property
expenditures, Manager agrees, for Owner’s account, to:
(a) prepare and submit to Owner for approval on or before November 1st of each calendar
year, a proposed budget for the day-to-day operation and maintenance of the Properties. Once the
budget has been approved for a particular calendar year, it shall be referred to herein as the
“Operating Budget”.
(b) implement and incur the obligations and expenditures provided in the Operating Budget.
Manager shall not incur any obligation or expend any sum which would exceed that provided for in
any approved Operating Budget (the “Budgetary Limitations”) unless in the reasonable
judgment of Manager such expenditure is necessary because of an emergency situation with regard to
any Property.
Section 2.3 Accounting and Reporting. Manager agrees to:
(a) keep and maintain books of accounts and records with regard to management of the
Properties. Such records and accounts shall be Owner’s property.
(b) provide the reports listed in Schedule 1 by the twentieth (20th) day of
each calendar month for the preceding calendar month.
Section 2.4 Collection and Disbursements. Manager agrees to:
(a) collect all rents, security deposits and other revenues from the Properties and deposit
all such collections in an operating account (the “Operating Account”) with a bank approved
by Owner. Manager shall not commingle funds from the Properties with other funds of Manager;
(b) disburse funds from the Operating Account to pay expenditures incurred in accordance with
the terms of this Agreement, including compensation as provided for in Article 3. A working
capital balance shall be maintained in the Operating Account of not less than three (3) month’s
operating expenses for the Properties unless Owner otherwise specifies. Sums in the Operating
Account from time to time in excess of such minimum balance shall be disbursed to Owner. If funds
on hand are insufficient to pay expenses, Manager shall notify Owner and Owner will deposit the
required funds in the Operating Account promptly.
Section 2.5 General Standards.
(a) Manager shall perform its duties hereunder in a commercially reasonable manner consistent
with local industry practices. With regard to handling of funds, Manager shall account to Owner
for all funds received and disbursed in accordance with this Agreement; and
(b) Owner shall have the right to inspect and make copies of all books and records pertaining
to the Properties upon forty eight (48) hours prior written notice to Manager during the normal
business hours of Manager.
Section 2.6 Related Party Service. If any service provided with respect to the
Properties is to be provided by a party affiliated with Manager, Manager shall notify Owner thereof
prior to acquiring such service and shall obtain Owner’s express approval before proceeding with
such service.
ARTICLE 3
COMPENSATION
COMPENSATION
Section 3.1 Management Fee. For management services hereunder, Manager shall be paid
three and one half percent (3.5%) of Gross Receipts (the “Management Fee”) actually
collected in respect of the Properties during the applicable month. The term “Gross
Receipts” as used herein means all rents, reimbursement of operating expenses, electricity and
common area maintenance charges, any percentage rents actually collected in cash by Owner or by
Manager from tenants of the various Properties, including but not limited to late fees, parking
fees and proceeds of business interruption insurance, but excluding: security deposits (until such
time as the security deposits are applied to rent), interest income from managed bank accounts, any
sales of assets, condemnation proceeds, payments for physical installations or finish-out work,
payments in the nature of indemnification or compensation for loss, damage, or liability sustained
(including, without limitation, insurance proceeds except as expressly addressed above), and all
purchase discounts.
Section 3.2 Reimbursable Expenses. Manager may deduct from the Operating Account or,
if the Operating Account is deficient, Owner shall reimburse Manager for all costs incurred by
Manager in performing its duties related directly to any Property, including, (a) reasonable wages,
salaries and benefits of all employees of Manager engaged in and necessary to the management of the
Properties subject to the then current Operating Budget approved pursuant to Section 2.2 of this
Agreement (and if any employee is not engaged full-time in the management of a Property, then such
employee’s wages, salaries and benefits shall be allocated to such Property on a reasonable basis
based upon the amount of time such employee devoted to such Property and the amount of time such
employee devoted to all other properties managed by Manager) and (b) bookkeeping and record keeping
fees and administrative costs specific to the performance of duties related to any Property (i.e.,
management information systems services, human resources services, telephone charges, postage,
delivery charges, stationery, and other direct office materials and costs associated with any
on-site management office). The total amount of reimbursable administrative costs shall be subject
to the Budgetary Limitations.
Section 3.3 Construction Management Fee. Manager shall supervise the performance of
any construction activities of any kind for any of the Properties (but not regular repair and
maintenance), Manager shall be paid a fee (the “Construction Management Fee”) equal to five
percent (5%) of the costs incurred in connection therewith.
Section 3.4 Payment. Compensation for the Management Fee and reimbursable expenses
shall be payable monthly. Any Construction Management Fee shall be paid as specified in
Section 3.3. All such Fees shall be payable out of the Operating Account or to the extent
not paid out of the Operating Account, paid by Owner to Manager on demand.
ARTICLE 4
INSURANCE AND INDEMNITY
INSURANCE AND INDEMNITY
Section 4.1 Insurance. Owner shall insure the Properties. In addition to property
insurance, Owner shall also maintain general liability insurance and umbrella liability insurance
in reasonable amounts naming Manager as additional insured. To the extent that Owner will require
Manager to pay the insurance premiums, the cost of insurance shall be included in the Operating
Budget.
Section 4.2 Indemnity. Owner shall indemnify, defend, and hold Manager
harmless from and against all loss, costs, expenses, claims, demands, or legal proceedings
(including costs, expenses, and reasonable attorneys fees) of any kind or nature related to the
Properties and the management of the Properties, except with respect to claims arising out of
Manager’s gross negligence, or willful and/or intentional misconduct. Subject to Section 7.4,
Manager shall indemnify, defend and hold Owner harmless from and against all loss, cost,
expenses, claims, demands, or legal proceedings (including costs, expenses, and reasonable
attorney’s fees) due to the gross
negligence and/or willful or intentional misconduct of Manager. The terms and conditions of
this Section 4.2 shall survive the termination or expiration of this Agreement.
ARTICLE 5
DEFAULT AND REMEDIES
DEFAULT AND REMEDIES
If either party defaults in performance of any of its obligations hereunder, which default
continues for a period of ten (10) days after receipt of written notice thereof, then the
non-defaulting party may immediately terminate this Agreement by written notice to the other party
and the non-defaulting party may seek an action against the defaulting party for actual damages
only (and not for consequential damages, special damages, punitive damages or lost profits). If
within the ten (10) day period noted above, the defaulting party diligently pursues a cure of the
default, the non-defaulting party will grant a thirty (30) day extension during which it will not
terminate this Agreement, so long as defaulting party continues to diligently pursue a cure.
ARTICLE 6
DUTIES UPON TERMINATION OR EXPIRATION
DUTIES UPON TERMINATION OR EXPIRATION
Section 6.1 Manager’s Duties. Upon termination or expiration of this Agreement,
Manager shall promptly deliver to Owner complete copies of all books and records maintained by
Manager for the Properties and all funds in possession of Manager belonging to Owner or received by
Manager with regard to the Properties. Any unpaid obligations incurred by Manager during the term
of this Agreement and related to the operation of the Properties shall become the obligation of and
be payable by Owner.
Section 6.2 Owner’s Duties. Owner shall compensate Manager for all fees earned
hereunder (in accordance with Article 3 hereof) through the date of termination.
ARTICLE 7
MISCELLANEOUS PROVISIONS
MISCELLANEOUS PROVISIONS
Section 7.1 Notices. All notices given hereunder shall be made in writing and given
to the addressee at the address specified on the signature pages hereof or such other address
specified by notice given pursuant to this Section 7.1. Notices shall be given by certified mail,
return receipt requested, by hand delivery, or by facsimile transfer and shall be effective upon
receipt at the address of the addressee.
Section 7.2 Assignment. Neither Manager nor Owner may assign its rights nor delegate
its duties hereunder without the prior written consent of Owner or Manager, as applicable, which
consent shall not be unreasonably withheld, conditioned, or delayed. Upon any such assignment, the
assigning party shall be relieved of all obligation and liability accruing after the date of such
assignment.
Section 7.3 Governing Law. This Agreement shall be governed and construed in
accordance with the laws of the State of California. All obligations of the parties under this
Agreement are to be performed in the county where the Properties are located.
Section 7.4 Waiver of Subrogation. To the extent that Owner or Manager are
compensated by insurance for damages sustained by them as a result of any damage to the Properties,
each party waives its right of recovery against the other and agrees that no party shall have any
right of recovery against the other by way of subrogation or assignment, so long as the insurance
policy provides for same.
Section 7.5 Entire Agreement, Beneficiaries. This Agreement represents the entire
agreement between Owner and Manager with regard to management of the Properties and all prior
agreements are superseded hereby. This Agreement is for the sole benefit of Owner and Manager and
no other party is benefited hereby.
Section 7.6 Parties Bound. This Agreement will bind and inure to the benefit of the
parties to this Agreement and their respective heirs, executors, administrators, legal
representatives, successors and assigns except as this Agreement states otherwise.
Section 7.7 Time of Essence. Time is of the essence of this Agreement.
Section 7.8 Non-Waiver. No delay or failure to exercise the right under this
Agreement, nor a partial or single exercise of a right under this Agreement, will waive that right
or any other right under this Agreement.
Section 7.9 Modification. No modification of this Agreement is valid unless in
writing and signed by both parties.
Section 7.10 Counterparts. This Agreement and all other copies of it are considered
one Agreement. This Agreement may be executed concurrently in one or more counterparts, each of
which will be considered an original, but all of which together constitute one instrument.
Section 7.11 Legal Construction. If a court of competent jurisdiction holds any one
or more of the provisions of this Agreement to be invalid, illegal, or unenforceable in any
respect, the invalidity, illegality, or unenforceability will not affect any other provision of
this Agreement, which will be construed as if it had never contained the invalid, illegal, or
unenforceable provision.
Section 7.12 Attorneys Fees. If any action at law or in equity, including any action for
declaratory relief, is brought to enforce or interpret this Agreement, the prevailing party is
entitled to recover reasonable attorneys’ fees and costs from the other party in addition to any
other relief that may be awarded. The court may award attorneys fees and costs in a trial of the
action or in a separate action brought to litigate the issue of attorney’s fees and costs.
In Witness Whereof, Owner and Manager have executed this Agreement as of the date first above
written.
OWNER: YPI 1010 Xxxxx, LLC, a Delaware limited liability company |
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By: Xxxxxx Properties, L.P., a Maryland limited partnership, its sole member |
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By: Xxxxxx Properties, Inc., a Maryland corporation, its general partner |
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By: | ||||||||
Name: | ||||||||
Title: |
MANAGER: Xxxxxx Properties, L.P., a Maryland limited partnership |
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By: Xxxxxx Properties, Inc., a Maryland corporation, its general partner |
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By: | ||||||||
Title: |
Address: |
00000 Xxxxxx Xxxxxx | Address: | 00000 Xxxxxx Xxxxxx | |||
0xx Xxxxx | 0xx Xxxxx | |||||
Xxxxxxxx Xxxxx, XX 00000 | Xxxxxxxx Xxxxx, XX 00000 | |||||
Phone #: |
000.000.0000 | Phone #: | 000.000.0000 | |||
Fax#: |
000.000.0000 | Fax#: | 000.000.0000 |
EXHIBIT “A”
List of the Properties
1. 1010 Xxxxx, 0000 Xxxx Xxxxxx, Xxxxxxx, Xxxxx
Exhibit “A”
SCHEDULE “1”
Reporting Requirements
Annually |
Operating Budget | |
Monthly |
Income Statement – reflecting current month actual versus budget and year to date actual versus budget | |
Material monthly variance explanations | ||
Balance Sheet | ||
Bank Reconciliation – with copies of reconciliation, bank statement, list of outstanding checks and deposits in transit | ||
General Ledger detail | ||
Rent Roll | ||
Check Register | ||
Accounts Receivable Aging Report – which includes rents and other receivables that are past due and indicates how long past due they are | ||
Schedule of Security Deposits | ||
Accounts Payable Report |
Schedule “2”