Exhibit 10.1
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OHIO DEPARTMENT OF JOB AND FAMILY SERVICES
OHIO MEDICAL ASSISTANCE PROVIDER AGREEMENT
FOR MANAGED CARE PLAN
CFC ELIGIBLE POPULATION
This provider agreement is entered into this first day of July, 2007, at
Columbus, Franklin County, Ohio, between the State of Ohio, Department of Job
and Family Services, (hereinafter referred to as ODJFS) whose principal offices
are located in the City of Columbus, County of Franklin, State of Ohio, and
Xxxxxx Healthcare of Ohio, Inc., Managed Care Plan (hereinafter referred to as
MCP), an Ohio for-profit corporation, whose principal office is located in the
city of Columbus, County of Franklin, State of Ohio.
MCP is licensed as a Health Insuring Corporation by the State of Ohio,
Department of Insurance (hereinafter referred to as ODI), pursuant to Chapter
1751. of the Ohio Revised Code and is organized and agrees to operate as
prescribed by Chapter 5101:3-26 of the Ohio Administrative Code (hereinafter
referred to as OAC), and other applicable portions of the OAC as amended from
time to time.
MCP is an entity eligible to enter into a provider agreement in accordance
with 42 CFR 438.6 and is engaged in the business of providing prepaid
comprehensive health care services as defined in 42 CFR 438.2 through the
managed care program for the Covered Families and Children (CFC) eligible
population described in OAC rule 5101:3-26-02 (B).
ODJFS, as the single state agency designated to administer the Medicaid
program under Section 5111.02 of the Ohio Revised Code and Title XIX of the
Social Security Act, desires to obtain MCP services for the benefit of certain
Medicaid recipients. In so doing, MCP has provided and will continue to provide
proof of MCP's capability to provide quality services, efficiently, effectively
and economically during the term of this agreement.
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This provider agreement is a contract between ODJFS and the undersigned Managed
Care Plan (MCP), provider of medical assistance, pursuant to the federal
contracting provisions of 42 CFR 434.6 and 438.6 in which the MCP agrees to
provide comprehensive medical services through the managed care program as
provided in Chapter 5101:3-26 of the Ohio Administrative Code, assuming the risk
of loss, and complying with applicable state statutes, Ohio Administrative Code,
and Federal statutes, rules, regulations and other requirements, including but
not limited to title VI of the Civil Rights Act of 1964; title IX of the
Education Amendments of 1972 (regarding education programs and activities); the
Age Discrimination Act of 1975; the Rehabilitation Act of 1973; and the
Americans with Disabilities Act.
ARTICLE I - GENERAL
A. ODJFS enters into this Agreement in reliance upon MCP's representations
that it has the necessary expertise and experience to perform its
obligations hereunder, and MCP warrants that it does possess the necessary
expertise and experience.
B. MCP agrees to report to the Chief of Bureau of Managed Health Care
(hereinafter referred to as BMHC) or his or her designee as necessary to
assure understanding of the responsibilities and satisfactory compliance
with this provider agreement.
C. MCP agrees to furnish its support staff and services as necessary for the
satisfactory performance of the services as enumerated in this provider
agreement.
D. ODJFS may, from time to time as it deems appropriate, communicate specific
instructions and requests to MCP concerning the performance of the services
described in this provider agreement. Upon such notice and within the
designated time frame after receipt of instructions, MCP shall comply with
such instructions and fulfill such requests to the satisfaction of the
department. It is expressly understood by the parties that these
instructions and requests are for the sole purpose of performing the
specific tasks requested to ensure satisfactory completion of the services
described in this provider agreement, and are not intended to amend or
alter this provider agreement or any part thereof.
E. If the MCP previously had a provider agreement with the ODJFS and the
provider agreement terminated more than two years prior to the effective
date of any new provider agreement, such MCP will be considered a new plan
in its first year of operation with the Ohio Medicaid managed care program.
ARTICLE II - TIME OF PERFORMANCE
A. Upon approval by the Director of ODJFS this provider agreement shall be in
effect from the date entered through June 30, 2008, unless this provider
agreement is suspended or terminated pursuant to Article VIII prior to the
termination date, or otherwise amended pursuant to Article IX.
B. It is expressly agreed by the parties that none of the rights, duties and
obligations herein
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shall be binding on either party if award of this Agreement would be
contrary to the terms of Ohio Revised Code ("O.R.C.") Section 3517.13,
O.R.C. Section 127.16, or O.R.C. Chapter 102.
ARTICLE III - REIMBURSEMENT
A. ODJFS will reimburse MCP in accordance with rule 5101:3-26-09 of the Ohio
Administrative Code and the appropriate appendices of this provider
agreement.
ARTICLE IV - RELATIONSHIP OF PARTIES
A. ODJFS and MCP agree that, during the term of this Agreement, MCP shall be
engaged by ODJFS solely on an independent contractor basis, and neither MCP
nor its personnel shall, at any time or for any purpose, be considered as
agents, servants or employees of ODJFS or the State of Ohio. MCP shall
therefore be responsible for all MCP's business expenses, including, but
not limited to, employee's wages and salaries, insurance of every type and
description, and all business and personal taxes, including income and
Social Security taxes and contributions for Workers' Compensation and
Unemployment Compensation coverage, if any.
B. MCP agrees to comply with all applicable federal, state and local laws in
the conduct of the work hereunder.
C. While MCP shall be required to render services described hereunder for
ODJFS during the term of this Agreement, nothing herein shall be construed
to imply, by reason of MCP's engagement hereunder on an independent
contractor basis, that ODJFS shall have or may exercise any right of
control over MCP with regard to the manner or method of MCP's performance
of services hereunder. The management of the work, including the exclusive
right to control or direct the manner or means by which the work is
performed, remains with MCP. ODJFS retains the right to ensure that MCP's
work is in conformity with the terms and conditions of this Agreement.
D. Except as expressly provided herein, neither party shall have the right to
bind or obligate the other party in any manner without the other party's
prior written consent.
ARTICLE V - CONFLICT OF INTEREST; ETHICS LAWS
A. In accordance with the safeguards specified in section 27 of the Office of
Federal Procurement Policy Act (41 U.S.C. 423) and other applicable federal
requirements, no officer, member or employee of MCP, the Chief of BMHC, or
other ODJFS employee who exercises any functions or responsibilities in
connection with the review or approval of this provider agreement or
provision of services under this provider agreement shall, prior to the
completion of such services or reimbursement, acquire any interest,
personal or otherwise, direct or indirect, which is incompatible or in
conflict with, or would compromise in any manner or degree the discharge
and fulfillment of his or her functions and responsibilities with respect
to the carrying out of such services. For purposes of this
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article, "members" does not include individuals whose sole connection with
MCP is the receipt of services through a health care program offered by
MCP.
B. MCP represents, warrants, and certifies that it and its employees engaged
in the administration or performance of this Agreement are knowledgeable of
and understand the Ohio Ethics and Conflicts of Interest laws and Executive
Order 2007-01S. MCP further represents, warrants, and certifies that
neither MCP nor any of its employees will do any act that is inconsistent
with such laws and Executive Order. The Governor's Executive Orders may be
found by accessing the following website:
xxxx://xxxxxxxx.xxxx.xxx/XxxxxxxxxXxxxxx/XxxxxxxxxXxxxxxXxxxxxxxxx/xxxxx/
105/Default.a spx.
C. MCP hereby covenants that MCP, its officers, members and employees of the
MCP, shall not, prior to the completion of the work under this Agreement,
voluntarily acquire any interest, personal or otherwise, direct or
indirect, which is incompatible or in conflict with or would compromise in
any manner of degree the discharge and fulfillment of his or her functions
and responsibilities under this provider agreement. MCP shall periodically
inquire of its officers, members and employees concerning such interests.
D. Any such person who acquires an incompatible, compromising or conflicting
personal or business interest, on or after the effective date of this
Agreement, or who involuntarily acquires any such incompatible or
conflicting personal interest, shall immediately disclose his or her
interest to ODJFS in writing. Thereafter, he or she shall not participate
in any action affecting the services under this provider agreement, unless
ODJFS shall determine in its sole discretion that, in the light of the
personal interest disclosed, his or her participation in any such action
would not be contrary to the public interest. The written disclosure of
such interest shall be made to: Chief, Bureau of Managed Health Care,
ODJFS.
E. No officer, member or employee of MCP shall promise or give to any ODJFS
employee anything of value that is of such a character as to manifest a
substantial and improper influence upon the employee with respect to his or
her duties. No officer, member or employee of MCP shall solicit an ODJFS
employee to violate any ODJFS rule or policy relating to the conduct of the
parties to this agreement or to violate sections 102.03, 102.04, 2921.42 or
2921.43 of the Ohio Revised Code.
F. MCP hereby covenants that MCP, its officers, members and employees are in
compliance with section 102.04 of the Revised Code and that if MCP is
required to file a statement pursuant to 102.04(D)(2) of the Revised Code,
such statement has been filed with the ODJFS in addition to any other
required filings.
ARTICLE VI - NONDISCRIMINATION OF EMPLOYMENT
A. MCP agrees that in the performance of this provider agreement or in the
hiring of any employees for the performance of services under this provider
agreement, MCP shall not by reason of race, color, religion, gender, sexual
orientation, age, disability, national
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origin, veteran's status, health status, or ancestry, discriminate against
any citizen of this state in the employment of a person qualified and
available to perform the services to which the provider agreement relates.
B. MCP agrees that it shall not, in any manner, discriminate against,
intimidate, or retaliate against any employee hired for the performance or
services under the provider agreement on account of race, color, religion,
gender, sexual orientation, age, disability, national origin, veteran's
status, health status, or ancestry.
C. In addition to requirements imposed upon subcontractors in accordance with
OAC Chapter 5101:3-26, MCP agrees to hold all subcontractors and persons
acting on behalf of MCP in the performance of services under this provider
agreement responsible for adhering to the requirements of paragraphs (A)
and (B) above and shall include the requirements of paragraphs (A) and (B)
above in all subcontracts for services performed under this provider
agreement, in accordance with rule 5101:3-26-05 of the Ohio Administrative
Code.
ARTICLE VII - RECORDS, DOCUMENTS AND INFORMATION
A. MCP agrees that all records, documents, writings or other information
produced by MCP under this provider agreement and all records, documents,
writings or other information used by MCP in the performance of this
provider agreement shall be treated in accordance with rule 5101:3-26-06 of
the Ohio Administrative Code. MCP must maintain an appropriate record
system for services provided to members. MCP must retain all records in
accordance with 45 CFR Part 74.
B. All information provided by MCP to ODJFS that is proprietary shall be held
to be strictly confidential by ODJFS. Proprietary information is
information which, if made public, would put MCP at a disadvantage in the
market place and trade of which MCP is a part [see Ohio Revised Code
Section 1333.61(D)]. MCP is responsible for notifying ODJFS of the nature
of the information prior to its release to ODJFS. Failure to provide such
prior notification is deemed to be a waiver of the proprietary nature of
the information, and a waiver of any right of MCP to proceed against ODJFS
for violation of this agreement or of any proprietary or trade secret laws.
Such failure shall also be deemed a waiver of trade secret protection in
that the MCP will have failed to make efforts that are reasonable under the
circumstances to maintain the information's secrecy. ODJFS reserves the
right to require reasonable evidence of MCP's assertion of the proprietary
nature of any information to be provided and ODJFS will make the final
determination of whether any or all of the information identified by the
MCP is proprietary or a trade secret. The provisions of this Article are
not self-executing.
C. MCP shall not use any information, systems, or records made available to it
for any purpose other than to fulfill the duties specified in this provider
agreement. MCP agrees to be bound by the same standards of confidentiality
that apply to the employees of the ODJFS and the State of Ohio. The terms
of this section shall be included in any subcontracts executed by MCP for
services under this provider agreement. MCP must
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implement procedures to ensure that in the process of coordinating care,
each enrollee's privacy is protected consistent with the confidentiality
requirements in 45 CFR parts 160 and 164.
ARTICLE VIII - SUSPENSION AND TERMINATION
A. This provider agreement may be suspended or terminated by the department or
MCP upon written notice in accordance with the applicable rule(s) of the
Ohio Administrative Code, with termination to occur at the end of the last
day of a month.
B. MCP, upon receipt of notice of suspension or termination, shall cease
provision of services on the suspended or terminated activities under this
provider agreement; suspend, or terminate all subcontracts relating to such
suspended or terminated activities, take all necessary or appropriate steps
to limit disbursements and minimize costs, and furnish a report, as of the
date of receipt of notice of suspension or termination describing the
status of all services under this provider agreement.
C. In the event of suspension or termination under this Article, MCP shall be
entitled to reconciliation of reimbursements through the end of the month
for which services were provided under this provider agreement, in
accordance with the reimbursement provisions of this provider agreement.
MCP agrees to waive any right to, and shall make no claim for, additional
compensation against ODJFS by reason of such suspension or termination.
D. ODJFS may, in its judgment, suspend, terminate or fail to renew this
provider agreement if the MCP or MCP's subcontractors violate or fail to
comply with the provisions of this agreement or other provisions of law or
regulation governing the Medicaid program. Where ODJFS proposes to suspend,
terminate or refuse to enter into a provider agreement, the provisions of
applicable sections of the Ohio Administrative Code with respect to ODJFS'
suspension, termination or refusal to enter into a provider agreement shall
apply, including the MCP's right to request an adjudication hearing under
Chapter 119. of the Revised Code.
E. When initiated by MCP, termination of or failure to renew the provider
agreement requires written notice to be received by ODJFS at least 75 days
in advance of the termination or renewal date, provided, however, that
termination or non-renewal must be effective at the end of the last day of
a calendar month. In the event of non-renewal of the provider agreement
with ODJFS, if MCP is unable to provide notice to ODJFS 75 days prior to
the date when the provider agreement expires, and if, as a result of said
lack of notice, ODJFS is unable to disenroll Medicaid enrollees prior to
the expiration date, then the provider agreement shall be deemed extended
for up to two calendar months beyond the expiration date and both parties
shall, for that time, continue to fulfill their duties and obligations as
set forth herein. If an MCP wishes to terminate or not renew their provider
agreement for a specific region(s), ODJFS reserves the right to initiate a
procurement process to select additional MCPs to serve Medicaid consumers
in that region(s).
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ARTICLE IX - AMENDMENT AND RENEWAL
A. This writing constitutes the entire agreement between the parties with
respect to all matters herein. This provider agreement may be amended only
by a writing signed by both parties. Any written amendments to this
provider agreement shall be prospective in nature.
B. This provider agreement may be renewed one or more times by a writing
signed by both parties for a period of not more than twelve months for each
renewal.
C. In the event that changes in State or Federal law, regulations, an
applicable waiver, or the terms and conditions of any applicable federal
waiver, require ODJFS to modify this agreement, ODJFS shall notify MCP
regarding such changes and this agreement shall be automatically amended to
conform to such changes without the necessity for executing written
amendments pursuant to this Article of this provider agreement.
D. This Agreement supersedes any and all previous agreements, whether written
or oral, between the parties.
E. A waiver by any party of any breach or default by the other party under
this Agreement shall not constitute a continuing waiver by such party of
any subsequent act in breach of or in default hereunder.
ARTICLE X - LIMITATION OF LIABILITY
A. MCP agrees to indemnify and to hold ODJFS and the State of Ohio harmless
and immune from any and all claims for injury or damages resulting from the
actions or omissions of MCP or its subcontractors in the fulfillment of
this provider agreement or arising from this Agreement which are
attributable to the MCP's own actions or omissions of those of its
trustees, officers, employees, subcontractors, suppliers, third parties
utilized by MCP, or joint venturers while acting under this Agreement. Such
claims shall include any claims made under the Fair Labor Standards Act or
under any other federal or state law involving wages, overtime, or
employment matters and any claims involving patents, copyrights, and
trademarks. MCP shall bear all costs associated with defending ODJFS and
the State of Ohio against these claims.
B. MCP hereby agrees to be liable for any loss of federal funds suffered by
ODJFS for enrollees resulting from specific, negligent acts or omissions of
the MCP or its subcontractors during the term of this agreement, including
but not limited to the nonperformance of the duties and obligations to
which MCP has agreed under this agreement.
C. In the event that, due to circumstances not reasonably within the control
of MCP or ODJFS, a major disaster, epidemic, complete or substantial
destruction of facilities, war, riot or civil insurrection occurs, neither
ODJFS nor MCP will have any liability or
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obligation on account of reasonable delay in the provision or the
arrangement of covered services; provided that so long as MCP's certificate
of authority remains in full force and effect, MCP shall be liable for the
covered services required to be provided or arranged for in accordance with
this agreement.
D. In no event shall either party be liable to the other party for indirect,
consequential, incidental, special or punitive damages, or lost profits.
ARTICLE XI - ASSIGNMENT
A. ODJFS will not allow the transfer of Medicaid members by one MCP to another
MCP unless this membership has been obtained as a result of an MCP selling
their entire Ohio corporation to another health plan. MCP shall not assign
any interest in this provider agreement and shall not transfer any interest
in the same (whether by assignment or novation) without the prior written
approval of ODJFS and subject to such conditions and provisions as ODJFS
may deem necessary. Any such assignments shall be submitted for ODJFS'
review 120 days prior to the desired effective date. No such approval by
ODJFS of any assignment shall be deemed in any event or in any manner to
provide for the incurrence of any obligation by ODJFS in addition to the
total agreed-upon reimbursement in accordance with this agreement.
B. MCP shall not assign any interest in subcontracts of this provider
agreement and shall not transfer any interest in the same (whether by
assignment or novation) without the prior written approval of ODJFS and
subject to such conditions and provisions as ODJFS may deem necessary. Any
such assignments of subcontracts shall be submitted for ODJFS' review 30
days prior to the desired effective date. No such approval by ODJFS of any
assignment shall be deemed in any event or in any manner to provide for the
incurrence of any obligation by ODJFS in addition to the total agreed-upon
reimbursement in accordance with this agreement.
ARTICLE XII - CERTIFICATION MADE BY MCP
A. This agreement is conditioned upon the full disclosure by MCP to ODJFS of
all information required for compliance with federal regulations as
requested by ODJFS.
B. By executing this agreement, MCP certifies that no federal funds paid to
MCP through this or any other agreement with ODJFS shall be or have been
used to lobby Congress or any federal agency in connection with a
particular contract, grant, cooperative agreement or loan. MCP further
certifies compliance with the lobbying restrictions contained in Section
1352, Title 31 of the U.S. Code, Section 319 of Public Law 101-121 and
federal regulations issued pursuant thereto and contained in 45 CFR Part
93, Federal Register, Vol. 55, No. 38, February 26, 1990, pages 6735-6756.
If this provider agreement exceeds $100,000, MCP has executed the
Disclosure of Lobbying Activities, Standard Form LLL, if required by
federal regulations. This certification is material representation of fact
upon which reliance was placed when this provider agreement was entered
into.
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C. By executing this agreement, MCP certifies that neither MCP nor any
principals of MCP (i.e., a director, officer, partner, or person with
beneficial ownership of more than 5% of the MCP's equity) is presently
debarred, suspended, proposed for debarment, declared ineligible, or
otherwise excluded from participation in transactions by any Federal
agency. The MCP also certifies that it is not debarred from consideration
for contract awards by the Director of the Department of Administrative
Services, pursuant to either O.R.C. Section 153.02 or O.R.C. Section
125.25. The MCP also certifies that the MCP has no employment, consulting
or any other arrangement with any such debarred or suspended person for the
provision of items or services or services that are significant and
material to the MCP's contractual obligation with ODJFS. This certification
is a material representation of fact upon which reliance was placed when
this provider agreement was entered into. If it is ever determined that MCP
knowingly executed this certification erroneously, then in addition to any
other remedies, this provider agreement shall be terminated pursuant to
Article VII, and ODJFS must advise the Secretary of the appropriate Federal
agency of the knowingly erroneous certification.
D. By executing this agreement, MCP certifies compliance with Article V as
well as agreeing to future compliance with Article V. This certification is
a material representation of fact upon which reliance was placed when this
contract was entered into.
E. By executing this agreement, MCP certifies compliance with the executive
agency lobbying requirements of sections 121.60 to 121.69 of the Ohio
Revised Code. This certification is a material representation of fact upon
which reliance was placed when this provider agreement was entered into.
F. By executing this agreement, MCP certifies that MCP is not on the most
recent list established by the Secretary of State, pursuant to section
121.23 of the Ohio Revised Code, which identifies MCP as having more than
one unfair labor practice contempt of court finding. This certification is
a material representation of fact upon which reliance was placed when this
provider agreement was entered into.
G. By executing this agreement MCP agrees not to discriminate against
individuals who have or are participating in any work program administered
by a county Department of Job and Family Services under Chapters 5101 or
5107 of the Revised Code.
H. By executing this agreement, MCP certifies and affirms that, as applicable
to MCP, that no party listed or described in Division (I) or (J) of Section
3517.13 of the Ohio Revised Code who was actually in a listed position at
the time of the contribution, has made as an individual, within the two
previous calendar years, one or more contributions in excess of One
Thousand and 00/100 ($1,000.00) to the present Governor or to the
governor's campaign committees during any time he/she was a candidate for
office. This certification is a material representation of fact upon which
reliance was placed when this provider agreement was entered into. If it is
ever determined that MCP's certification of this requirement is false or
misleading, and not withstanding any criminal or civil liabilities imposed
by law, MCP shall return to ODJFS all monies paid to MCP under this
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provider agreement. The provisions of this section shall survive the
expiration or termination of this provider agreement.
I. MCP agrees to refrain from promising or giving to any ODJFS employee
anything of value that is of such a character as to manifest a substantial
and improper influence upon the employee with respect to his or her duties.
MCP also agrees that it will not solicit an ODJFS employee to violate any
ODJFS rule or policy relating to the conduct of contracting parties or to
violate sections 102.03, 102.04, 2921.42 or 2921.43 of the Ohio Revised
Code.
J. By executing this agreement, MCP certifies and affirms that HHS, US
Comptroller General or representatives will have access to books,
documents, etc. of MCP.
K. By executing this agreement, MCP agrees to comply with the false claims
recovery requirements of Section 6032 of The Deficit Reduction Act of 2005
(also see Section 5111.101 of the Revised Code).
L. MCP, its officers, employees, members, any subcontractors, and/or any
independent contractors (including all field staff) associated with this
agreement agree to comply with all applicable state and federal laws
regarding a smoke-free and drug-free workplace. The MCP will make a good
faith effort to ensure that all MCP officers, employees, members, and
subcontractors will not purchase, transfer, use or possess illegal drugs or
alcohol, or abuse prescription drugs in any way while performing their
duties under this Agreement.
M. MCP hereby represents and warrants to ODJFS that it has not provided any
material assistance, as that term is defined in O.R.C. Section 2909.33(C),
to any organization identified by and included on the United States
Department of State Terrorist Exclusion List and that it has truthfully
answered "no" to every question on the "Declaration Regarding Material
Assistance/Non-assistance to a Terrorist Organization." MCP further
represents and warrants that it has provided or will provide such to ODJFS
prior to execution of this Agreement. If these representations and
warranties are found to be false, this Agreement is void ab initio and MCP
shall immediately repay to ODJFS any funds paid under this Agreement.
ARTICLE XIII - CONSTRUCTION
A. This provider agreement shall be governed, construed and enforced in
accordance with the laws and regulations of the State of Ohio and
appropriate federal statutes and regulations. The provisions of this
Agreement are severable and independent, and if any such provision shall be
determined to be unenforceable, in whole or in part, the remaining
provisions and any partially enforceable provision shall, to the extent
enforceable in any jurisdiction, nevertheless be binding and enforceable.
ARTICLE XIV - INCORPORATION BY REFERENCE
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A. Ohio Administrative Code Chapter 5101:3-26 (Appendix A) is hereby
incorporated by reference as part of this provider agreement having the
full force and effect as if specifically restated herein.
B. Appendices B through P and any additional appendices are hereby
incorporated by reference as part of this provider agreement having the
full force and effect as if specifically restated herein.
C. In the event of inconsistence or ambiguity between the provisions of OAC
Chapter 5101:3-26 and this provider agreement, the provisions of OAC
Chapter 5101:3-26 shall be determinative of the obligations of the parties
unless such inconsistency or ambiguity is the result of changes in federal
or state law, as provided in Article IX of this provider agreement, in
which case such federal or state law shall be determinative of the
obligations of the parties. In the event OAC 5101:3-26 is silent with
respect to any ambiguity or inconsistency, the provider agreement
(including Appendices B through P and any additional appendices), shall be
determinative of the obligations of the parties. In the event that a
dispute arises which is not addressed in any of the aforementioned
documents, the parties agree to make every reasonable effort to resolve the
dispute, in keeping with the objectives of the provider agreement and the
budgetary and statutory constraints of ODJFS.
ARTICLE XV - NOTICES
All notices, consents, and communications hereunder shall be given in writing,
shall be deemed to be given upon receipt thereof, and shall be sent to the
addresses first set forth above.
ARTICLE XVI - HEADINGS
The headings in this Agreement have been inserted for convenient reference only
and shall not be considered in any questions of interpretation or construction
of this Agreement.
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The parties have executed this agreement the date first written above. The
agreement is hereby accepted and considered binding in accordance with the terms
and conditions set forth in the preceding statements.
XXXXXX HEALTHCARE OF OHIO, INC.:
BY: /s/ XXXXX XXXXXX DATE: June 11, 2007
---------------------------------
XXXXX XXXXXX, PRESIDENT & CEO
OHIO DEPARTMENT OF JOB AND FAMILY
SERVICES:
BY: /s/ XXXXX X. XXXXX-XXXXX DATE: June 25, 2007
---------------------------------
XXXXX X. XXXXX-XXXXX, DIRECTOR
CFC PROVIDER AGREEMENT INDEX
JULY 1, 2007
APPENDIX TITLE
-------- ------------------------------------------
APPENDIX A OAC RULES 5101:3-26
APPENDIX B SERVICE AREA SPECIFICATIONS - CFC ELIGIBLE
POPULATION
APPENDIX C MCP RESPONSIBILITIES - CFC ELIGIBLE
POPULATION
APPENDIX D ODJFS RESPONSIBILITIES - CFC ELIGIBLE
POPULATION
APPENDIX E RATE METHODOLOGY - CFC ELIGIBLE
POPULATION
APPENDIX F REGIONAL RATES - CFC ELIGIBLE
POPULATION
APPENDIX G COVERAGE AND SERVICES - CFC ELIGIBLE
POPULATION
APPENDIX H PROVIDER PANEL SPECIFICATIONS - CFC
ELIGIBLE POPULATION
APPENDIX I PROGRAM INTEGRITY- CFC ELIGIBLE
POPULATION
APPENDIX J FINANCIAL PERFORMANCE - CFC ELIGIBLE
POPULATION
APPENDIX K QUALITY ASSESSMENT AND
PERFORMANCE IMPROVEMENT PROGRAM - CFC
ELIGIBLE POPULATION
APPENDIX L DATA QUALITY - CFC ELIGIBLE POPULATION
APPENDIX M PERFORMANCE EVALUATION - CFC ELIGIBLE
POPULATION
APPENDIX N COMPLIANCE ASSESSMENT SYSTEM - CFC
ELIGIBLE POPULATION
APPENDIX O PAY-FOR-PERFORMANCE
(P4P) - CFC ELIGIBLE POPULATION
APPENDIX P MCP TERMINATIONS/NONRENEWALS/
AMENDMENTS - CFC ELIGIBLE POPULATION
APPENDIX A
OAC RULES 5101:3-26
The managed care program rules can be accessed electronically through the BMHC
page of the ODJFS website.
APPENDIX B
SERVICE AREA SPECIFICATIONS
CFC ELIGIBLE POPULATION
MCP : XXXXXX HEALTHCARE OF OHIO, INC.
The MCP agrees to provide services to Covered Families and Children (CFC)
members residing in the following service area(s):
Service Area: Central Region - Xxxxxxxx, Delaware, Fairfield, Fayette, Franklin,
Hocking, Knox, Licking, Logan, Madison, Marion, Montgomery, Morrow, Perry,
Pickaway, Pike, Ross, and Scioto counties.
Service Area: Southeast Region - Athens, Belmont, Coshocton, Gallia, Guernsey,
Harrison, Jackson, Jefferson, Lawrence, Meigs, Monroe, Morgan, Muskingum, Noble,
Vinton, and Washington counties.
Service Area: Southwest Region - Adams, Brown, Butler, Clermont, Clinton,
Hamilton, Highland, and Xxxxxx counties.
Service Area: West Central Region - Champaign, Clark, Darke, Xxxxxx, Miami,
Montgomery, Preble, and Shelby counties.
Appendix C
Covered Families and Children (CFC) population
Page 1
APPENDIX C
MCP RESPONSIBILITIES
CFC ELIGIBLE POPULATION
The MCP must meet on an ongoing basis, all program requirements specified in
Chapter 5101:3-26 of the Ohio Administrative Code (OAC) and the Ohio Department
of Job and Family Services (ODJFS) - MCP Provider Agreement. The following are
MCP responsibilities that are not otherwise specifically stated in OAC rule
provisions or elsewhere in the MCP provider agreement, but are required by
ODJFS.
General Provisions
1. The MCP agrees to implement program modifications as soon as reasonably
possible or no later than the required effective date, in response to
changes in applicable state and federal laws and regulations.
2. The MCP must submit a current copy of their Certificate of Authority (COA)
to ODJFS within 30 days of issuance by the Ohio Department of Insurance.
3. The MCP must designate the following:
a. A primary contact person (the Medicaid Coordinator) who will dedicate a
majority of their time to the Medicaid product line and coordinate overall
communication between ODJFS and the MCP. ODJFS may also require the MCP to
designate contact staff for specific program areas. The Medicaid
Coordinator will be responsible for ensuring the timeliness, accuracy,
completeness and responsiveness of all MCP submissions to ODJFS.
b. A provider relations representative for each service area included in
their ODJFS provider agreement. This provider relations representative can
serve in this capacity for only one service area (as specified in Appendix
H).
As long as the MCP serves both the CFC and ABD populations, they are not
required to have separate provider relations representatives or Medicaid
coordinators.
4. All MCP employees are to direct all day-to-day submissions and
communications to their ODJFS-designated Contract Administrator unless
otherwise notified by ODJFS.
5. The MCP must be represented at all meetings and events designated by ODJFS
as requiring mandatory attendance.
6. The MCP must have an administrative office located in Ohio.
Appendix C
Covered Families and Children (CFC) population
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7. Upon request by ODJFS, the MCP must submit information on the current
status of their company's operations not specifically covered under this
provider agreement (for example, other product lines, Medicaid contracts in
other states, NCQA accreditation, etc.) unless otherwise excluded by law.
8. The MCP must have all new employees trained on applicable program
requirements, and represent, warrant and certify to ODJFS that such
training occurs, or has occurred.
9. If an MCP determines that it does not wish to provide, reimburse, or cover
a counseling service or referral service due to an objection to the service
on moral or religious grounds, it must immediately notify ODJFS to
coordinate the implementation of this change. MCPs will be required to
notify their members of this change at least thirty (30) days prior to the
effective date. The MCP's member handbook and provider directory, as well
as all marketing materials, will need to include information specifying any
such services that the MCP will not provide.
10. For any data and/or documentation that MCPs are required to maintain, ODJFS
may request that MCPs provide analysis of this data and/or documentation to
ODJFS in an aggregate format, such format to be solely determined by ODJFS.
11. The MCP is responsible for determining medical necessity for services and
supplies requested for their members as specified in OAC rule 5101:3-26-03.
Notwithstanding such responsibility, ODJFS retains the right to make the
final determination on medical necessity in specific member situations.
12. In addition to the timely submission of medical records at no cost for the
annual external quality review as specified in OAC rule 5101:3-26-07, the
MCP may be required for other purposes to submit medical records at no cost
to ODJFS and/or designee upon request.
13. The MCP must notify the BMHC of the termination of an MCP panel provider
that is designated as the primary care physician for 500 or more of the
MCP's CFC members. The MCP must provide notification within one working day
of the MCP becoming aware of the termination.
14. Upon request by ODJFS, MCPs may be required to provide written notice to
members of any significant change(s) affecting contractual requirements,
member services or access to providers.
15. MCPs may elect to provide services that are in addition to those covered
under the Ohio Medicaid fee-for-service program. Before MCPs notify
potential or current members of the availability of these services, they
must first notify ODJFS and advise ODJFS of such
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Covered Families and Children (CFC) population
Page 3
planned services availability. If an MCP elects to provide additional
services, the MCP must ensure to the satisfaction of ODJFS that the
services are readily available and accessible to members who are eligible
to receive them.
a. MCPs are REQUIRED to make transportation available to any member
requesting transportation when they MUST travel (thirty) 30 miles
or more from their home to receive a medically-necessary
Medicaid-covered service. If the MCP offers transportation to
their members as an additional benefit and this transportation
benefit only covers a limited number of trips, the required
transportation listed above may not be counted toward this trip
limit.
b. Additional benefits may not vary by county within a region except
out of necessity for transportation arrangements (e.g., bus
versus cab). MCPs approved to serve consumers in more than one
region may vary additional benefits between regions.
c. MCPs must give ODJFS and members (ninety) 90 days prior notice
when decreasing or ceasing any additional benefit(s). When it is
beyond the control of the MCP, as demonstrated to ODJFS'
satisfaction, ODJFS must be notified within (one) 1 working day.
16. MCPs must comply with any applicable Federal and State laws that pertain to
member rights and ensure that its staff adhere to such laws when furnishing
services to its members. MCPs shall include a requirement in its contracts
with affiliated providers that such providers also adhere to applicable
Federal and State laws when providing services to members.
17. MCPs must comply with any other applicable Federal and State laws (such as
Title VI of the Civil rights Act of 1964, etc.) and other laws regarding
privacy and confidentiality, as such may be applicable to this Agreement.
18. Upon request, the MCP will provide members and potential members with a
copy of their practice guidelines.
19. The MCP is responsible for promoting the delivery of services in a
culturally competent manner, as solely determined by ODJFS, to all members,
including those with limited English proficiency (LEP) and diverse cultural
and ethnic backgrounds.
All MCPs must comply with the requirements specified in OAC rules
5101:3-26-03.1, 5101:3-26-05(D), 5101:3-26-05.1(A), 5101:3-26-08 and
5101:3-26-08.2 for providing assistance to LEP members and eligible
individuals. In addition, MCPs must provide written translations of certain
MCP materials in the prevalent non-English languages of members and
eligible individuals in accordance with the following:
Appendix C
Covered Families and Children (CFC) population
Page 4
a. When 10% or more of the CFC eligible individuals in the MCP's
service area have a common primary language other than English,
the MCP must translate all ODJFS-approved marketing materials
into the primary language of that group. The MCP must monitor
changes in the eligible population on an ongoing basis and
conduct an assessment no less often than annually to determine
which, if any, primary language groups meet the 10% threshold for
the eligible individuals in each service area. When the 10%
threshold is met, the MCP must report this information to ODJFS,
in a format as requested by ODJFS, translate their marketing
materials, and make these marketing materials available to
eligible individuals. MCPs must submit to ODJFS, upon request,
their prevalent non-English language analysis of eligible
individuals and the results of this analysis.
b. When 10% or more of an MCP's CFC members in the MCP's service
area have a common primary language other than English, the MCP
must translate all ODJFS-approved member materials into the
primary language of that group. The MCP must monitor their
membership and conduct a quarterly assessment to determine which,
if any, primary language groups meet the 10% threshold. When the
10% threshold is met, the MCP must report this information to
ODJFS, in a format as requested by ODJFS, translate their member
materials, and make these materials available to their members.
MCPs must submit to ODJFS, upon request, their prevalent
non-English language member analysis and the results of this
analysis.
20. The MCP must utilize a centralized database which records the special
communication needs of all MCP members (i.e., those with limited English
proficiency, limited reading proficiency, visual impairment, and hearing
impairment) and the provision of related services (i.e., MCP materials in
alternate format, oral interpretation, oral translation services, written
translations of MCP materials, and sign language services). This database
must include all MCP member primary language information (PLI) as well as
all other special communication needs information for MCP members, as
indicated above, when identified by any source including but not limited to
ODJFS, ODJFS selection services entity, MCP staff, providers, and members.
This centralized database must be readily available to MCP staff and be
used in coordinating communication and services to members, including the
selection of a PCP who speaks the primary language of an LEP member, when
such a provider is available. MCPs must share specific communication needs
information with their providers [e.g., PCPs, Pharmacy Benefit Managers
(PBMs), and Third Party Administrators (TPAs)], as applicable. MCPs must
submit to ODJFS, upon request, detailed information regarding the MCP's
members with special communication needs, which could include individual
member names, their specific communication need, and any provision of
special services to members
Appendix C
Covered Families and Children (CFC) population
Page 5
(i.e., those special services arranged by the MCP as well as those services
reported to the MCP which were arranged by the provider).
Additional requirements specific to providing assistance to
hearing-impaired, vision-impaired, limited reading proficient (LRP), and
LEP members and eligible individuals are found in OAC rules 5101:3-26-03.1,
5101:3-26-05(D), 5101:3-26-05.1(A), 5101:3-26-08, and 5101-3-26-08.2.
21. The MCP is responsible for ensuring that all member materials use easily
understood language and format. The determination of what materials comply
with this requirement is in the sole discretion of ODJFS.
22. Pursuant to OAC rules 5101:3-26-08 and 5101:3-26-08.2, the MCP is
responsible for ensuring that all MCP marketing and member materials are
prior approved by ODJFS before being used or shared with members. Marketing
and member materials are defined as follows:
a. Marketing materials are those items produced in any medium, by or on
behalf of an MCP, including gifts of nominal value (i.e., items worth
no more than $15.00), which can reasonably be interpreted as intended
to market to eligible individuals.
b. Member materials are those items developed, by or on behalf of an MCP,
to fulfill MCP program requirements or to communicate to all members
or a group of members. Member health education materials that are
produced by a source other than the MCP and which do not include any
reference to the MCP are not considered to be member materials.
c. All MCP marketing and member materials must represent the MCP in an
honest and forthright manner and must not make statements which are
inaccurate, misleading, confusing, or otherwise misrepresentative, or
which defraud eligible individuals or ODJFS.
d. All MCP marketing cannot contain any assertion or statement (whether
written or oral) that the MCP is endorsed by CMS, the Federal or State
government or similar entity.
e. MCPs must establish positive working relationships with the CDJFS
offices and must not aggressively solicit from local Directors, MCP
County Coordinators, or or other staff. Furthermore, MCPs are
prohibited from offering gifts of nominal value (i.e. clipboards,
pens, coffee mugs, etc.) to CDJFS offices or managed care enrollment
center (MCEC) staff, as these may influence an individual's decision
to select a particular MCP.
Appendix C
Covered Families and Children (CFC) population
Page 6
23. Advance Directives - All MCPs must comply with the requirements specified
in 42 CFR 422.128. At a minimum, the MCP must:
a. Maintain written policies and procedures that meet the requirements
for advance directives, as set forth in 42 CFR Subpart I of part 489.
b. Maintain written policies and procedures concerning advance directives
with respect to all adult individuals receiving medical care by or
through the MCP to ensure that the MCP:
i. Provides written information to all adult members concerning:
a. the member's rights under state law to make decisions
concerning their medical care, including the right to accept
or refuse medical or surgical treatment and the right to
formulate advance directives. (In meeting this requirement,
MCPs must utilize form JFS 08095 entitled You Have the
Right, or include the text from JFS 08095 in their
ODJFS-approved member handbook).
b. the MCP's policies concerning the implementation of those
rights including a clear and precise statement of any
limitation regarding the implementation of advance
directives as a matter of conscience;
c. any changes in state law regarding advance directives as
soon as possible but no later than (ninety) 90 days after
the proposed effective date of the change; and
d. the right to file complaints concerning noncompliance with
the advance directive requirements with the Ohio Department
of Health.
ii. Provides for education of staff concerning the MCP's policies and
procedures on advance directives;
iii. Provides for community education regarding advance directives
directly or in concert with other providers or entities;
iv. Requires that the member's medical record document whether or not
the member has executed an advance directive; and
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Covered Families and Children (CFC) population
Page 7
v. Does not condition the provision of care, or otherwise
discriminate against a member, based on whether the member has
executed an advance directive.
24. New Member Materials
Pursuant to OAC rule 5101:3-26-08.2 (B)(3), MCPs must provide to each
member or assistance group, as applicable, an MCP identification (ID) card,
a new member letter, a member handbook, a provider directory, and
information on advance directives.
a. MCPs must use the model language specified by ODJFS for the new member
letter.
b. The ID card and new member letter must be mailed together to the member
via a method that will ensure their receipt prior to the member's effective
date of coverage.
c. The member handbook, provider directory and advance directives
information may be mailed to the member separately from the ID card and new
member letter. MCPs will meet the timely receipt requirement for these
materials if they are mailed to the member within (twenty-four) 24 hours of
the MCP receiving the ODJFS produced monthly membership roster (MMR). This
is provided the materials are mailed via a method with an expected delivery
date of no more than five (5) days. If the member handbook, provider
directory and advance directives information are mailed separately from the
ID card and new member letter and the MCP is unable to mail the materials
within twenty-four (24) hours, the member handbook, provider directory and
advance directives information must be mailed via a method that will ensure
receipt by no later than the effective date of coverage. If the MCP mails
the ID card and new member letter with the other materials (e.g., member
handbook, provider directory, and advance directives), the MCP must ensure
that all materials are mailed via a method that will ensure their receipt
prior to the member's effective date of coverage.
d. MCPs must designate two (2) MCP staff members to receive a copy of the
new member materials on a monthly basis in order to monitor the timely
receipt of these materials. At least one of the staff members must receive
the materials at their home address.
25. Call Center Standards
The MCP must provide assistance to members through a member services
toll-free call-in system pursuant to OAC rule 5101:3-26-08.2(A)(1). MCP
member services staff must be available nationwide to provide assistance to
members through the toll-free call-in system every Monday through Friday,
at all times during the hours of 7:00 am to 7:00 pm Eastern Time, except
for the following major holidays:
- New Year's Day
- Xxxxxx Xxxxxx Xxxx'x Birthday
- Memorial Day
Appendix C
Covered Families and Children (CFC) population
Page 8
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Day
- 2 optional closure days: These days can be used independently or
in combination with any of the major holiday closures but cannot
both be used within the same closure period.
Before announcing any optional closure dates to members and/or
staff, MCPs must receive ODJFS prior-approval which verifies that
the optional closure days meet the specified criteria.
If a major holiday falls on a Saturday, the MCP member services line may be
closed on the preceding Friday. If a major holiday falls on a Sunday, the
member services line may be closed on the following Monday. MCP member
services closure days must be specified in the MCP's member handbook,
member newsletter, or other some general issuance to the MCP's members at
least (thirty) 30 days in advance of the closure.
The MCP must also provide access to medical advice and direction through a
centralized twenty-four-hour, seven day (24/7) toll-free call-in system,
available nationwide, pursuant to OAC rule 5101:3-26-03.1(A)(6). The 24/7
call-in system must be staffed by appropriately trained medical personnel.
For the purposes of meeting this requirement, trained medical professionals
are defined as physicians, physician assistants, licensed practical nurses,
and registered nurses.
MCPs must meet the current American Accreditation HealthCare
Commission/URAC-designed Health Call Center Standards (HCC) for call center
abandonment rate, blockage rate and average speed of answer. By the 10th of
each month, MCPs must self-report their prior month performance in these
three areas for their member services and 24/7 toll-free call-in systems to
ODJFS. ODJFS will inform the MCPs of any changes/updates to these URAC call
center standards.
MCPs are not permitted to delegate grievance/appeal functions [Ohio
Administrative Code (OAC) rule 5101:3-26-08.4(A)(9)]. Therefore, the member
services call center requirement may not be met through the execution of a
Medicaid Delegation Subcontract Addendum or Medicaid Combined Services
Subcontract Addendum.
26. Notification of Optional MCP Membership
In order to comply with the terms of the ODJFS State Plan Amendment for the
managed care program (i.e., 42 CFR 438.50), MCPs in mandatory membership
service areas must inform new members that MCP membership is optional for
certain populations. Specifically, MCPs must inform any applicable pending
member or member that the following CFC populations are not required to
select an MCP in order to receive their
Appendix C
Covered Families and Children (CFC) population
Page 9
Medicaid healthcare benefit and what steps they need to take if they do not
wish to be a member of an MCP:
- Indians who are members of federally-recognized tribes.
- Children under 19 years of age who are:
- Eligible for Supplemental Security Income under title XVI;
- In xxxxxx care or other out-of-home placement;
- Receiving xxxxxx care of adoption assistance;
- Receiving services through the Ohio Department of Health's
Bureau for Children with Medical Handicaps (BCMH) or any
other family-centered, community-based, coordinated care
system that receives grant funds under section 501(a)(1)(D)
of title V, and is defined by the State in terms of either
program participation or special health care needs.
27. HIPAA Privacy Compliance Requirements
The Health Insurance Portability and Accountability Act (HIPAA) Privacy
Regulations at 45 CFR. Section 164.502(e) and Section 164.504(e) require
ODJFS to have agreements with MCPs as a means of obtaining satisfactory
assurance that the MCPs will appropriately safeguard all personal
identified health information. Protected Health Information (PHI) is
information received from or on behalf of ODJFS that meets the definition
of PHI as defined by HIPAA and the regulations promulgated by the United
States Department of Health and Human Services, specifically 45 CFR
164.501, and any amendments thereto. MCPs must agree to the following:
a. MCPs shall not use or disclose PHI other than is permitted by this
agreement or required by law.
b. MCPs shall use appropriate safeguards to prevent unauthorized use or
disclosure of PHI.
c. MCPs shall report to ODJFS any unauthorized use or disclosure of PHI
of which it becomes aware. Any breach by the MCP or its
representatives of protected health information (PHI) standards shall
be immediately reported to the State HIPAA Compliance Officer through
the Bureau of Managed Health Care. MCPs must provide documentation of
the breach and complete all actions ordered by the HIPAA Compliance
Officer.
d. MCPs shall ensure that all its agents and subcontractors agree to
these same PHI conditions and restrictions.
e. MCPs shall make PHI available for access as required by law.
f. MCP shall make PHI available for amendment, and incorporate amendments
as
Appendix C
Covered Families and Children (CFC) population
Page 10
appropriate as required by law.
g. MCPs shall make PHI disclosure information available for accounting as
required by law.
h. MCPs shall make its internal PHI practices, books and records
available to the Secretary of Health and Human Services (HHS) to
determine compliance.
i. Upon termination of their agreement with ODJFS, the MCPs, at ODJFS'
option, shall return to ODJFS, or destroy, all PHI in its possession,
and keep no copies of the information, except as requested by ODJFS or
required by law.
j. ODJFS will propose termination of the MCP's provider agreement if
ODJFS determines that the MCP has violated a material breach under
this section of the agreement, unless inconsistent with statutory
obligations of ODJFS or the MCP.
28. Electronic Communications - MCPs are required to purchase/utilize Transport
Layer Security (TLS) for all e-mail communication between ODJFS and the
MCP. The MCP's e-mail gateway must be able to support the sending and
receiving of e-mail using Transport Layer Security (TLS) and the MCP's
gateway must be able to enforce the sending and receiving of email via TLS.
29. MCP Membership acceptance, documentation and reconciliation
a. Selection Services Contractor: The MCP shall provide to the MCEC ODJFS
prior-approved MCP materials and directories for distribution to
eligible individuals who request additional information about the MCP.
b. Monthly Reconciliation of Membership and Premiums: The MCP shall
reconcile member data as reported on the MCEC produced consumer
contact record (CCR) with the ODJFS-produced monthly member roster
(MMR) and report to the ODJFS any difficulties in interpreting or
reconciling information received. Membership reconciliation questions
must be identified and reported to the ODJFS prior to the first of the
month to assure that no member is left without coverage. The MCP shall
reconcile membership with premium payments and delivery payments as
reported on the monthly remittance advice (RA).
The MCP shall work directly with the ODJFS, or other ODJFS-identified
entity, to resolve any difficulties in interpreting or reconciling
premium information. Premium reconciliation questions must be
identified within thirty (30) days of receipt of the RA.
Appendix C
Covered Families and Children (CFC) population
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c. Monthly Premiums and Delivery Payments: The MCP must be able to
receive monthly premiums and delivery payments in a method specified
by ODJFS. (ODJFS monthly prospective premium and delivery payment
issue dates are provided in advance to the MCPs.) Various retroactive
premium payments (e.g., newborns), and recovery of premiums paid
(e.g., retroactive terminations of membership for children in custody,
deferments, etc.,) may occur via any ODJFS weekly remittance.
d. Hospital Deferment Requests: When an MCP learns of a current
hospitalized member's intent to disenroll through the CCR or the 834,
the disenrolling MCP must notify ODJFS within five (5) business days
of receipt of the CCR or 834. When the MCP learns of a new member's
hospitalization that is eligible for deferment prior to that member's
discharge, the MCP shall notify the hospital and treating providers of
the potential that the MCP may not be the payer. The MCP shall work
with hospitals, providers and the ODJFS to assure that discharge
planning assures continuity of care and accurate payment.
Notwithstanding the MCP's right to request a hospital deferment up to
six (6) months following the member's effective date, when the MCP
learns of a deferment-eligible hospitalization, the MCP shall notify
the ODJFS and request the deferment within five (5) business days of
learning of the potential deferment. When the MCP is notified by ODJFS
of a potential hospital deferment, the MCP must respond to ODJFS
within five (5) business days of the receipt of the deferment
information from ODJFS.
e. Just Cause Requests: The MCP shall follow procedures as specified by
ODJFS in assisting the ODJFS in resolving member requests for
member-initiated requests affecting membership.
f. Newborn Notifications: The MCP is required to submit newborn
notifications to ODJFS in accordance with the ODJFS Newborn
Notification File and Submissions Specifications.
g. Eligible Individuals: If an eligible individual contacts the MCP, the
MCP must provide any MCP-specific managed care program information
requested. The MCP must not attempt to assess the eligible
individual's health care needs. However, if the eligible individual
inquires about continuing/transitioning health care services, MCPs
shall provide an assurance that all MCPs must cover all medically
necessary Medicaid-covered health care services and assist members
with transitioning their health care services.
Appendix C
Covered Families and Children (CFC) population
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h. Pending Member
If a pending member (i.e., an eligible individual subsequent to plan
selection or assignment, but prior to their membership effective date)
contacts the selected MCP, the MCP must provide any membership
information requested, including but not limited to, assistance in
determining whether the current medications require prior
authorization. The MCP must also ensure that any care coordination
(e.g., PCP selection, prescheduled services and transition of
services) information provided by the pending member is logged in the
MCP's system and forwarded to the appropriate MCP staff for processing
as required. MCPs may confirm any information provided on the CCR at
this time. Such communication does not constitute confirmation of
membership. MCPs are prohibited from initiating contact with a pending
member. Upon receipt of the 834, the MCP may contact a pending member
to confirm information provided on the CCR or the 834, assist with
care coordination and transition of care, and inquire if the pending
member has any membership questions.
i. Transition of Fee-For-Service Members
Providing care coordination for prescheduled health services and
existing care treatment plans, is critical for members transitioning
from Medicaid fee-for service (FFS) to managed care. Therefore, MCPs
must:
i. Allow their new members that are transitioning from Medicaid
fee-for-service to receive services from out-of-panel providers
if the member or provider contacts the MCP to discuss the
scheduled health services in advance of the service date and one
of the following applies:
a. The member is in her third trimester of pregnancy and has an
established relationship with an obstetrician and/or
delivery hospital;
b. The member has been scheduled for an inpatient/outpatient
surgery and has been prior-approved and/or precertified
pursuant to OAC rule 5101:3-2-40 (surgical procedures would
also include follow-up care as appropriate);
c. The member has appointments within the initial month of MCP
membership with specialty physicians that were scheduled
prior to the effective date of membership; or
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d. The member is receiving ongoing chemotherapy or radiation
treatment.
If contacted by the member, the MCP must contact the provider's
office as expeditiously as the situation warrants to confirm that
the service(s) meets the above criteria.
ii. Allow their new members that are transitioning from Medicaid
fee-for-service to continue receiving home care services (i.e.,
nursing, aide, and skilled therapy services) and private duty
nursing (PDN) services if the member or provider contacts the MCP
to discuss the health services in advance of the service date.
These services must be covered from the date of the member or
provider contact at the current service level, and with the
current provider, whether a panel or out-of-panel provider, until
the MCP conducts a medical necessity review and renders an
authorization decision pursuant to OAC rule 5101:3-26-03.1. As
soon as the MCP becomes aware of the member's current home care
services, the MCP must initiate contact with the current provider
and member as applicable to ensure continuity of care and
coordinate a transfer of services to a panel provider, if
appropriate.
iii. Honor any current fee-for-service prior authorization to allow
their new members that are transitioning from Medicaid
fee-for-service to receive services from the authorized provider,
whether a panel or out-of-panel provider, for the following
approved services:
a. an organ, bone marrow, or hematapoietic stem cell transplant
pursuant to OAC rule 5101:3-2-07.1;
b. dental services that have not yet been received;
c. vision services that have not yet been received;
d. durable medical equipment (DME) that has not yet been
received. Ongoing DME services and supplies are to be
covered by the MCP as previously-authorized until the MCP
conducts a medical necessity review and renders an
authorization decision pursuant to OAC rule 5101:3-26-03.1.
e. private duty nursing (PDN) services. PDN services must be
covered at the previously-authorized service level until the
MCP conducts a medical necessity review and renders an
authorization decision pursuant to OAC rule 5101:3-26-03.1.
Appendix C
Covered Families and Children (CFC) population
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As soon as the MCP becomes aware of the member's current fee-for-
service authorization approval, the MCP must initiate contact
with the authorized provider and member as applicable to ensure
continuity of care. The MCP must implement a plan to meet the
member's immediate and ongoing medical needs and, with the
exception of organ, bone marrow, or hematapoietic stem cell
transplants, coordinate the transfer of services to a panel
provider, if appropriate.
When an MCP medical necessity review results in a decision to
reduce, suspend, or terminate services previously authorized by
fee-for-service Medicaid, the MCP must notify the member of their
state hearing rights no less than 15 calendar days prior to the
effective date of the MCP's proposed action, per rule
5101:3-26-08.4 of the Administrative Code.
iv. Reimburse out-of-panel providers that agree to provide the
transition services at 100% of the current Medicaid
fee-for-service provider rate for the service(s) identified in
Section 29.i. (i., ii., and iii.) of this appendix.
v. Document the provision of transition of services identified in
Section 29.i. (i., ii., and iii.) of this appendix as follows:
a. For non-panel providers, notification to the provider
confirming the provider's agreement/disagreement to provide
the service and accept 100% of the current Medicaid
fee-for-service rate as payment. If the provider agrees, the
distribution of the MCP's materials as outlined in Appendix
G.3.e.
b. Notification to the member of the non-panel provider's
agreement /disagreement to provide the service. If the
provider disagrees, notification to the member of the MCP's
availability to assist with locating a provider as
expeditiously as the member's health condition warrants.
c. For panel providers, notification to the provider and member
confirming the MCP's responsibility to cover the service.
MCPs must use the ODJFS-specified model language for the provider
and member notices and maintain documentation of all member
and/or provider contacts relating to such services.
Appendix C
Covered Families and Children (CFC) population
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30. Health Information System Requirements
The ability to develop and maintain information management systems capacity
is crucial to successful plan performance. ODJFS therefore requires MCPs to
demonstrate their ongoing capacity in this area by meeting several related
specifications.
a. Health Information System
i. As required by 42 CFR 438.242(a), each MCP must maintain a health
information system that collects, analyzes, integrates, and
reports data. The system must provide information on areas
including, but not limited to, utilization, grievances and
appeals, and MCP membership terminations for other than loss of
Medicaid eligibility.
ii. As required by 42 CFR 438.242(b)(1), each MCP must collect data
on member and provider characteristics and on services furnished
to its members.
iii. As required by 42 CFR 438.242(b)(2), each MCP must ensure that
data received from providers is accurate and complete by
verifying the accuracy and timeliness of reported data; screening
the data for completeness, logic, and consistency; and collecting
service information in standardized formats to the extent
feasible and appropriate.
iv. As required by 42 CFR 438.242(b)(3), each MCP must make all
collected data available upon request by ODJFS or the Center for
Medicare and Medicaid Services (CMS).
v. Acceptance testing of any data that is electronically submitted
to ODJFS is required:
a. Before an MCP may submit production files
b. Whenever an MCP changes the method or preparer of the
electronic media; and/or
c. When the ODJFS determines an MCP's data submissions have an
unacceptably high error rate.
MCPs that change or modify information systems that are involved
in producing any type of electronically submitted files, either
internally or by changing vendors, are required to submit to
ODJFS for review and approval a transition plan including the
submission of test files in the
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ODJFS-specified formats. Once an acceptable test file is
submitted to ODJFS, as determined solely by ODJFS, the MCP can
return to submitting production files. ODJFS will inform MCPs in
writing when a test file is acceptable. Once an MCP's new or
modified information system is operational, that MCP will have up
to ninety (90) days to submit an acceptable test file and an
acceptable production file.
Submission of test files can start before the new or modified
information system is in production. ODJFS reserves the right to
verify any MCP's capability to report elements in the minimum
data set prior to executing the provider agreement for the next
contract period. Penalties for noncompliance with this
requirement are specified in Appendix N, Compliance Assessment
System of the Provider Agreement.
b. Electronic Data Interchange and Claims Adjudication Requirements
Claims Adjudication
The MCP must have the capacity to electronically accept and adjudicate
all claims to final status (payment or denial). Information on claims
submission procedures must be provided to non-contracting providers
within thirty (30) days of a request. MCPs must inform providers of
its ability to electronically process and adjudicate claims and the
process for submission. Such information must be initiated by the MCP
and not only in response to provider requests.
The MCP must notify providers who have submitted claims of claims
status [paid, denied, pended (suspended)] within one month of receipt.
Such notification may be in the form of a claim payment/remittance
advice produced on a routine monthly, or more frequent, basis.
Electronic Data Interchange
The MCP shall comply with all applicable provisions of HIPAA including
electronic data interchange (EDI) standards for code sets and the
following electronic transactions:
Health care claims;
Health care claim status request and response;
Health care payment and remittance status;
Standard code sets; and
National Provider Identifier (NPI).
Each EDI transaction processed by the MCP shall be implemented in
conformance with the appropriate version of the transaction
implementation guide, as specified by applicable federal rule or
regulation.
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The MCP must have the capacity to accept the following transactions
from the Ohio Department of Job and Family services consistent with
EDI processing specifications in the transaction implementation guides
and in conformance with the 820 and 834 Transaction Companion Guides
issued by ODJFS:
ASC X12 820 - Payroll Deducted and Other Group Premium Payment for
Insurance Products; and
ASC X12 834 - Benefit Enrollment and Maintenance.
The MCP shall comply with the HIPAA mandated EDI transaction standards
and code sets no later than the required compliance dates as set forth
in the federal regulations.
Documentation of Compliance with Mandated EDI Standards
The capacity of the MCP and/or applicable trading partners and
business associates to electronically conduct claims processing and
related transactions in compliance with standards and effective dates
mandated by HIPAA must be demonstrated, to the satisfaction of ODJFS,
as outlined below.
Verification of Compliance with HIPAA (Health Insurance Portability
and Accountability Act of 1995)
MCPs shall comply with the transaction standards and code sets for
sending and receiving applicable transactions as specified in 45 CFR
Part 162 - Health Insurance Reform: Standards for Electronic
Transactions (HIPAA regulations) In addition the MCP must enter into
the appropriate trading partner agreement and implemented standard
code sets. If the MCP has obtained third-party certification of HIPAA
compliance for any of the items listed below, that certification may
be submitted in lieu of the MCP's written verification for the
applicable item(s).
i. Trading Partner Agreements
ii. Code Sets
iii. Transactions
a. Health Care Claims or Equivalent Encounter Information (ASC
X12N 837 & NCPDP 5.1)
b. Eligibility for a Health Plan (ASC X12N 270/271)
c. Referral Certification and Authorization (ASC X12N 278)
d. Health Care Claim Status (ASC X12N 276/277)
e. Enrollment and Disenrollment in a Health Plan (ASC X12N 834)
f. Health Care Payment and Remittance Advice (ASC X12N 835)
Appendix C
Covered Families and Children (CFC) population
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g. Health Plan Premium Payments (ASC X12N 820)
h. Coordination of Benefits
Trading Partner Agreement with ODJFS
MCPs must complete and submit an EDI trading partner agreement in a
format specified by the ODJFS. Submission of the copy of the trading
partner agreement prior to entering into this Agreement may be waived
at the discretion of ODJFS; if submission prior to entering into this
Agreement is waived, the trading partner agreement must be submitted
at a subsequent date determined by ODJFS.
Noncompliance with the EDI and claims adjudication requirements will
result in the imposition of penalties, as outlined in Appendix N,
Compliance Assessment System, of the Provider Agreement.
c. Encounter Data Submission Requirements
General Requirements
Each MCP must collect data on services furnished to members through an
encounter data system and must report encounter data to the ODJFS.
MCPs are required to submit this data electronically to ODJFS on a
monthly basis in the following standard formats:
- Institutional Claims - UB92 flat file
- Noninstitutional Claims - National standard format
- Prescription Drug Claims - NCPDP
ODJFS relies heavily on encounter data for monitoring MCP performance.
The ODJFS uses encounter data to measure clinical performance, conduct
access and utilization reviews, reimburse MCPs for newborn deliveries
and aid in setting MCP capitation rates. For these reasons, it is
important that encounter data is timely, accurate, and complete. Data
quality, performance measures and standards are described in the
Agreement.
An encounter represents all of the services, including medical
supplies and medications, provided to a member of the MCP by a
particular provider, regardless of the payment arrangement between the
MCP and the provider. For example, if a member had an emergency
department visit and was examined by a physician, this would
constitute two encounters, one related to the hospital provider and
one related to the physician provider. However, for the purposes of
calculating a utilization measure, this would be counted as a single
emergency department visit. If a member visits their PCP and the PCP
examines the member and has laboratory procedures done within the
office, then this is one encounter between the member and their PCP.
Appendix C
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If the PCP sends the member to a lab to have procedures performed,
then this is two encounters; one with the PCP and another with the
lab. For pharmacy encounters, each prescription filled is a separate
encounter.
Encounters include services paid for retrospectively through
fee-for-service payment arrangements, and prospectively through
capitated arrangements. Only encounters with services (line items)
that are paid by the MCP, fully or in part, and for which no further
payment is anticipated, are acceptable encounter data submissions,
except for immunization services. Immunization services submitted to
the MCP must be submitted to ODJFS if these services were paid for by
another entity (e.g., free vaccine program).
All other services that are unpaid or paid in part and for which the
MCP anticipates further payment (e.g., unpaid services rendered during
a delivery of a newborn) may not be submitted to ODJFS until they are
paid. Penalties for noncompliance with this requirement are specified
in Appendix N, Compliance Assessment System of the Agreement.
Acceptance Testing
The MCP must have the capability to report all elements in the Minimum
Data Set as set forth in the ODJFS Encounter Data Specifications and
must submit a test file in the ODJFS-specified medium in the required
formats prior to contracting or prior to an information systems
replacement or update.
Acceptance testing of encounter data is required as specified in
Section 29(a)(v) of this Appendix.
Encounter Data File Submission Procedures
A certification letter must accompany the submission of an encounter
data file in the ODJFS-specified medium. The certification letter must
be signed by the MCP's Chief Executive Officer (CEO), Chief Financial
Officer (CFO), or an individual who has delegated authority to sign
for, and who reports directly to, the MCP's CEO or CFO.
Timing of Encounter Data Submissions
ODJFS recommends that MCPs submit encounters no more than thirty-five
(35) days after the end of the month in which they were paid. For
example, claims paid in January are due March 5. ODJFS recommends that
MCPs submit files in the ODJFS-specified medium by the 5th of each
month. This will help to ensure that the encounters are included in
the ODJFS master file in the same month in which they were submitted.
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Covered Families and Children (CFC) population
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d. Information Systems Review
Every two (2) years, and before ODJFS enters into a provider agreement
with a new MCP, ODJFS or designee may review the information system
capabilities of each MCP. Each MCP must participate in the review,
except as specified below. The review will assess the extent to which
MCPs are capable of maintaining a health information system including
producing valid encounter data, performance measures, and other data
necessary to support quality assessment and improvement, as well as
managing the care delivered to its members.
The following activities, at a minimum, will be carried out during the
review. ODJFS or its designee will:
i. Review the Information Systems Capabilities Assessment (ISCA)
forms, as developed by CMS; which the MCP will be required to
complete.
ii. Review the completed ISCA and accompanying documents;
iii. Conduct interviews with MCP staff responsible for completing the
ISCA, as well as staff responsible for aspects of the MCP's
information systems function;
iv. Analyze the information obtained through the ISCA, conduct
follow-up interviews with MCP staff, and write a statement of
findings about the MCP's information system.
v. Assess the ability of the MCP to link data from multiple sources;
vi. Examine MCP processes for data transfers;
vii. If an MCP has a data warehouse, evaluate its structure and
reporting capabilities;
viii. Review MCP processes, documentation, and data files to ensure
that they comply with state specifications for encounter data
submissions; and
ix. Assess the claims adjudication process and capabilities of the
MCP.
As noted above, the information system review may be performed every
two years. However, if ODJFS or its designee identifies significant
information
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system problems, then ODJFS or its designee may conduct, and the MCP
must participate in, a review the following year or in such a
timeframe as ODJFS, in their sole discretion, deems appropriate to
ensure accuracy and efficiency of the MCP health information system.
If an MCP had an assessment performed of its information system
through a private sector accreditation body or other independent
entity within the two years preceding the time when ODJFS or its
designee will be conducting its review, and has not made significant
changes to its information system since that time, and the information
gathered is the same as or consistent with the ODJFS or its designee's
proposed review, as determined by the ODJFS, then the MCP will not
required to undergo the IS review. The MCP must provide ODJFS or its
designee with a copy of the review that was performed so that ODJFS
can determine whether or not the MCP will be required to participate
in the IS review. MCPs who are determined to be exempt from the IS
review must participate in subsequent information system reviews, as
determined by ODJFS.
31. Delivery Payments
MCPs will be reimbursed for paid deliveries that are identified in the
submitted encounters using the methodology outlined in the ODJFS Methods
for Reimbursing for Deliveries (as specified in Appendix L). The delivery
payment represents the facility and professional service costs associated
with the delivery event and postpartum care that is rendered in the
hospital immediately following the delivery event; no prenatal or neonatal
experience is included in the delivery payment.
If a delivery occurred, but the MCP did not reimburse providers for any
costs associated with the delivery, then the MCP shall not submit the
delivery encounter to ODJFS and is not entitled to receive payment for the
delivery. MCPs are required to submit all delivery encounters to ODJFS no
later than one year after the date of the delivery. Delivery encounters
which are submitted after this time will be denied payment. MCPs will
receive notice of the payment denial on the remittance advice.
If an MCP is denied payment through ODJFS' automated payment system because
the delivery encounter was not submitted within a year of the delivery
date, then it will be necessary for the MCP to contact BMHC staff to
receive payment. Payment will be made for the delivery, at the discretion
of ODJFS if a payment had not been made previously for the same delivery.
To capture deliveries outside of institutions (e.g., hospitals) and
deliveries in hospitals without an accompanying physician encounter, both
the institutional encounters (UB-92) and the noninstitutional encounters
(NSF) are searched for deliveries.
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If a physician and a hospital encounter is found for the same delivery,
only one payment will be made. The same is true for multiple births; if
multiple delivery encounters are submitted, only one payment will be made.
The method for reimbursing for deliveries includes the delivery of
stillborns where the MCP incurred costs related to the delivery.
Rejections
If a delivery encounter is not submitted according to ODJFS specifications,
it will be rejected and MCPs will receive this information on the exception
report (or error report) that accompanies every file in the ODJFS-specified
format. Tracking, correcting and resubmitting all rejected encounters is
the responsibility of the MCP and is required by ODJFS.
Timing of Delivery Payments
MCPs will be paid monthly for deliveries. For example, payment for a
delivery encounter submitted with the required encounter data submission in
March, will be reimbursed in March. The delivery payment will cover any
encounters submitted with the monthly encounter data submission regardless
of the date of the encounter, but will not cover encounters that occurred
over one year ago.
This payment will be a part of the weekly update (adjustment payment) that
is in place currently. The third weekly update of the month will include
the delivery payment. The remittance advice is in the same format as the
capitation remittance advice.
Updating and Deleting Delivery Encounters
The process for updating and deleting delivery encounters is handled
differently from all other encounters. See the ODJFS Encounter Data
Specifications for detailed instructions on updating and deleting delivery
encounters.
The process for deleting delivery encounters can be found on page 35 of the
UB-92 technical specifications (record/field 20-7) and page III-47 of the
NSF technical specifications (record/field CA0-31.0a).
Auditing of Delivery Payments
A delivery payment audit will be conducted periodically. If medical records
do not substantiate that a delivery occurred related to the payment that
was made, then ODJFS will recoup the delivery payment from the MCP. Also,
if it is determined that the encounter which triggered the delivery payment
was not a paid encounter, then ODJFS will recoup the delivery payment.
32. If the MCP will be using the Internet functions that will allow approved
users to access member information (e.g., eligibility verification), the
MCP must receive prior approval from ODJFS that verifies that the proper
safeguards, firewalls, etc., are in place to protect
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member data.
33. MCPs must receive prior written approval from ODJFS before adding any
information to their website that would require ODJFS prior approval in
hard copy form (e.g., provider listings, member handbook information).
34. Pursuant to 42 CFR 438.106(b), the MCP acknowledges that it is prohibited
from holding a member liable for services provided to the member in the
event that the ODJFS fails to make payment to the MCP.
35. In the event of an insolvency of an MCP, the MCP, as directed by ODJFS,
must cover the continued provision of services to members until the end of
the month in which insolvency has occurred, as well as the continued
provision of inpatient services until the date of discharge for a member
who is institutionalized when insolvency occurs.
36. Franchise Fee Assessment Requirements
a. Each MCP is required to pay a franchise permit fee to ODJFS for each
calendar quarter as required by ORC Section 5111.176. The current fee
to be paid is an amount equal to 4 1/2 percent of the managed care
premiums, minus Medicare premiums that the MCP received from any payer
in the quarter to which the fee applies. Any premiums the MCP returned
or refunded to members or premium payers during that quarter are
excluded from the fee.
b. The franchise fee is due to ODJFS in the ODJFS-specified format on or
before the 30th day following the end of the calendar quarter to which
the fee applies.
c. At the time the fee is submitted, the MCP must also submit to ODJFS a
completed form and any supporting documentation pursuant to ODJFS
specifications.
d. Penalties for noncompliance with this requirement are specified in
Appendix N, Compliance Assessment System of the Provider Agreement and
in ORC Section 5111.176.
37. Information Required for MCP Websites
a. On-line Provider Directory - MCPs must have an internet-based provider
directory available in the same format as their ODJFS-approved
provider directory, that allows members to electronically search for
the MCP panel providers based on name, provider type, geographic
proximity, and population (as specified in Appendix H). MCP provider
directories must include all MCP-contracted providers [except as
specified by ODJFS] as well as certain
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ODJFS non-contracted providers.
b. On-line Member Website - MCPs must have a secure internet-based
website which is regularly updated to include the most current ODJFS
approved materials. The website at a minimum must include: (1) a list
of the counties that are covered in their service area; (2) the
ODJFS-approved MCP member handbook, recent newsletters/announcements,
MCP contact information including member services hours and closures;
(3) the MCP provider directory as referenced in section 36(a) of this
appendix; (4) the MCP's current preferred drug list (PDL), including
an explanation of the list, which drugs require prior authorization
(PA), and the PA process; (5) the MCP's current list of drugs covered
only with PA, the PA process, and the MCP's policy for covering
generic for brand-name drugs; and (6) the ability for members to
submit questions/comments/grievances/appeals/etc. and receive a
response (members must be given the option of a return e-mail or phone
call) within one working day of receipt. MCPs must ensure that all
member materials designated specifically for CFC and/or ABD consumers
(i.e. the MCP member handbook) are clearly labeled as such. The MCP's
member website cannot be used as the only means to notify members of
new and/or revised MCP information (e.g., change in holiday closures,
change in additional benefits, revisions to approved member materials
etc.). ODJFS may require MCPs to include additional information on the
member website, as needed.
c. On-line Provider Website - MCPs must have a secure internet-based
website for contracting providers where they will be able to confirm a
consumer's MCP enrollment and through this website (or through e-mail
process) allow providers to electronically submit and receive
responses to prior authorization requests. This website must also
include: (1) a list of the counties that are covered in their service
area; (2) the MCP's provider manual;(3) MCP contact information; (4) a
link to the MCP's on-line provider directory as referenced in section
37(a) of this appendix; (5) the MCP's current PDL list, including an
explanation of the list, which drugs require PA, and the PA process;
and (6) the MCP's current list of drugs covered only with PA, the PA
process, and the MCP's policy for covering generic for brand-name
drugs. MCPs must ensure that all provider materials designated
specifically for CFC and/or ABD consumers (i.e. the MCP's provider
manual) are clearly labeled as such. ODJFS may require MCPs to include
additional information on the provider website, as needed.
38. MCPs must provide members with a printed version of their PDL and PA lists,
upon request.
39. MCPs must not use, or propose to use, any offshore programming or call
center services in fulfilling the program requirements.
Appendix D
Covered Families and Children (CFC) population
Page 1
APPENDIX D
ODJFS RESPONSIBILITIES
CFC ELIGIBLE POPULATION
The following are ODJFS responsibilities or clarifications that are not
otherwise specifically stated in OAC Chapter 5101: 3-26 or elsewhere in the
ODJFS-MCP provider agreement.
General Provisions
1. ODJFS will provide MCPs with an opportunity to review and comment on the
rate-setting time line and proposed rates, and proposed changes to the OAC
program rules or the provider agreement.
2. ODJFS will notify MCPs of managed care program policy and procedural
changes and, whenever possible, offer sufficient time for comment and
implementation.
3. ODJFS will provide regular opportunities for MCPs to receive program
updates and discuss program issues with ODJFS staff.
4. ODJFS will provide technical assistance sessions where MCP attendance and
participation is required. ODJFS will also provide optional technical
assistance sessions to MCPs, individually or as a group.
5. ODJFS will provide MCPs with an annual MCP Calendar of Submissions
outlining major submissions and due dates.
6. ODJFS will identify contact staff, including the Contract Administrator,
selected for each MCP.
7. ODJFS will recalculate the minimum provider panel specifications if ODJFS
determines that significant changes have occurred in the availability of
specific provider types and the number and composition of the eligible
population.
8. ODJFS will recalculate the geographic accessibility standards, using the
geographic information systems (GIS) software, if ODJFS determines that
significant changes have occurred in the availability of specific provider
types and the number and composition of the eligible population and/or the
ODJFS provider panel specifications.
9. On a monthly basis, ODJFS will provide MCPs with an electronic file
containing their MCP's provider panel as reflected in the ODJFS Provider
Verification System (PVS) database.
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10. On a monthly basis, ODJFS will provide MCPs with an electronic Master
Provider File containing all the Ohio Medicaid fee-for-service providers,
which includes their Medicaid Provider Number, as well as all providers who
have been assigned a provider reporting number for current encounter data
purposes.
11. It is the intent of ODJFS to utilize electronic commerce for many processes
and procedures that are now limited by HIPAA privacy concerns to FAX,
telephone, or hard copy. The use of TLS will mean that private health
information (PHI) and the identification of consumers as Medicaid
recipients can be shared between ODJFS and the contracting MCPs via e-mail
such as reports, copies of letters, forms, hospital claims, discharge
records, general discussions of member-specific information, etc. ODJFS may
revise data/information exchange policies and procedures for many functions
that are now restricted to FAX, telephone, and hard copy, including, but
not limited to, monthly membership and premium payment reconciliation
requests, newborn reporting, Just Cause disenrollment requests, information
requests etc. (as specified in Appendix C).
12. ODJFS will immediately report to Center for Medicare and Medicaid Services
(CMS) any breach in privacy or security that compromises protected health
information (PHI), when reported by the MCP or ODJFS staff.
13. Service Area Designation
Membership in a service area is mandatory unless ODJFS approves membership
in the service area for consumer initiated selections only. It is
ODJFS'current intention to implement a mandatory managed care program in
service areas wherever choice and capacity allow and the criteria in 42 CFR
438.50(a) are met.
14. Consumer information
a. ODJFS or its delegated entity will provide membership notices,
informational materials, and instructional materials relating to
members and eligible individuals in a manner and format that may be
easily understood. At least annually, ODJFS will provide MCP eligible
individuals, including current MCP members, with a Consumer Guide. The
Consumer Guide will describe the managed care program and include
information on the MCP options in the service area and other
information regarding the managed care program as specified in 42 CFR
438.10.
b. ODJFS will notify members or ask MCPs to notify members about
significant changes affecting contractual requirements, member
services or access to providers.
c. If an MCP elects not to provide, reimburse, or cover a counseling
service or referral service due to an objection to the service on
moral or religious grounds, ODJFS will provide coverage and
reimbursement for these services for the MCP's members.
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ODJFS will provide information on what services the MCP will not cover
and how and where the MCP's members may obtain these services in the
applicable Consumer Guides.
15. Membership Selection and Premium Payment
a. The managed care enrollment center (MCEC): The ODJFS-contracted MCEC
will provide unbiased education, selection services, and community
outreach for the Medicaid managed care program. The MCEC shall operate
a statewide toll-free telephone center to assist eligible individuals
in selecting an MCP or choosing a health care delivery option.
The MCEC shall distribute the most current Consumer Guide that
includes the managed care program information as specified in 42 CFR
438.10, as well as ODJFS prior-approved MCP materials, such as
solicitation brochures and provider directories, to consumers who
request additional materials.
b. Auto-Assignment Limitations - In order to ensure market and program
stability, ODJFS may limit an MCP's auto-assignments if they meet any
of the following enrollment thresholds:
- 40% of STATEWIDE Covered Families and Children (CFC)
eligible population; and/or
- 60% of the CFC eligibles in ANY REGION WITH TWO MCPS; and/or
- 40% of the CFC eligibles in ANY REGION WITH THREE MCPS.
Once an MCP meets one of these enrollment thresholds, the MCP will
only be permitted to receive the additional new membership (in the
region or statewide, as applicable) through: (1) consumer-initiated
enrollment; and (2) auto-assignments which are based on previous
enrollment in that MCP or an historical provider relationship with a
provider who is not on the panel of any other MCP in that region. In
the event that an MCP in a region meets one or more of these
enrollment thresholds, ODJFS, in their sole discretion, may not impose
the auto-assignment limitation and auto-assign members to the MCPs in
that region as ODJFS deems appropriate.
c. Consumer Contact Record (CCR): ODJFS or their designated entity shall
forward CCRs to MCPs on no less than a weekly basis. The CCRs are a
record of each consumer-initiated MCP enrollment, change, or
termination, and each MCEC initiated MCP assignment processed through
the MCEC. The CCR contains information that is not included on the
monthly member roster.
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Covered Families and Children (CFC) population
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d. Monthly member roster (MR): ODJFS verifies managed care plan
enrollment on a monthly basis via the monthly membership roster. ODJFS
or its designated entity provides a full member roster (F) and a
change roster (C) via HIPAA 834 compliant transactions.
e. Monthly Premiums and Delivery Payments: ODJFS will remit payment to
the MCPs via an electronic funds transfer (EFT), or at the discretion
of ODJFS, by paper warrant.
f. Remittance Advice: ODJFS will confirm all premium payments and
delivery payments paid to the MCP during the month via a monthly
remittance advice (RA), which is sent to the MCP the week following
state cut-off. ODJFS or its designated entity provides a record of
each payment via HIPAA 820 compliant transactions.
g. MCP Reconciliation Assistance: ODJFS will work with an MCP-designated
contact(s) to resolve the MCP's member and newborn eligibility
inquiries, premium and delivery payment inquiries/discrepancies and to
review/approve hospital deferment requests.
16. ODJFS will make available a website which includes current program
information.
17. ODJFS will regularly provide information to MCPs regarding different
aspects of MCP performance including, but not limited to, information on
MCP-specific and statewide external quality review organization surveys,
focused clinical quality of care studies, consumer satisfaction surveys and
provider profiles.
18. ODJFS will periodically review a random sample of online and printed
directories to assess whether MCP information is both accessible and
updated.
19. Communications
a. ODJFS/BMHC: The Bureau of Managed Health Care (BMHC) is responsible
for the oversight of the MCPs' provider agreements with ODJFS. Within
the BMHC, a specific Contract Administrator (CA) has been assigned to
each MCP. Unless expressly directed otherwise, MCPs shall first
contact their designated CA for questions/assistance related to
Medicaid and/or the MCP's program requirements /responsibilities. If
their CA is not available and the MCP needs immediate assistance, MCP
staff should request to speak to a supervisor within the Contract
Administration Section. MCPs should take all necessary and appropriate
steps to
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Covered Families and Children (CFC) population
Page 5
ensure all MCP staff are aware of, and follow, this communication
process.
b. ODJFS contracting-entities: ODJFS-contracting entities should never be
contacted by the MCPs unless the MCPs have been specifically
instructed to contact the ODJFS contracting entity directly.
c. MCP delegated entities: In that MCPs are ultimately responsible for
meeting program requirements, the BMHC will not discuss MCP issues
with the MCPs' delegated entities unless the applicable MCP is also
participating in the discussion. MCP delegated entities, with the
applicable MCP participating, should only communicate with the
specific CA assigned to that MCP.
APPENDIX E
RATE METHODOLOGY
CFC ELIGIBLE POPULATION
(MERCER LOGO)
Government Human Services Consulting 000 Xxxxx 0xx Xxxxxx, Xxxxx 0000
Xxxxxxxxxxx, XX 00000-0000
xxx.xxxxxxXX.xxx
October 20, 2006
Xx. Xxx Xxxxxx
State of Ohio
Bureau of Managed Health Care
Ohio Department of Job and Family Services
000 Xxxx Xxxx Xxxxxx, 0xx Xxxxx
Xxxxxxxx, XX 00000-0000
Subject:
CALENDAR YEAR 2007 RATE-SETTING METHODOLOGY: HEALTHY FAMILIES AND HEALTHY START
Dear Xxx:
The Ohio Department of Job and Family Services (State) contracted with Mercer
Government Human Services Consulting (Xxxxxx) to develop actuarially sound
capitation rates for Calendar Year (CY) 2007 for the Healthy Families and
Healthy Start (CFC) managed care populations. Mercer developed CY 2007
capitation rates for the following seven managed care regions: Central, Xxxx
Xxxxxxx, Xxxxxxxxx, Xxxxxxxxx, Xxxxxxxxx, Xxxxxxxxx, and West Central. At this
time, Mercer has not developed rates for the eighth region, Northeast Central,
because managed care implementation has been put on hold for this region. Once
the implementation date is determined for Northeast Central, a supplemental
certification with the Northeast Central rates will be provided.
The basic rate-setting methodology is similar to the county-specific rate
methodology used in previous years. This methodology letter outlines the
rate-setting process, provides information on data adjustments, and includes a
final rate summary.
The key components in the CY 2007 rate-setting process are:
- Base data development,
- Managed care rate development, and
- Centers for Medicare and Medicaid Services (CMS) documentation
requirements.
Each of these components is described further throughout the document and is
depicted in the flowchart included as Appendix A.
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Ohio Department of Job and Family Services
BASE DATA DEVELOPMENT
The major steps in the development of the base data are similar to previous
years. Mercer and the State have discussed the available data sources for rate
development and the applicability of these data sources for each region.
The data sources used for CY 2007 rate setting were:
- Ohio historical FFS data,
- MCP encounter data, and
- MCP financial cost report data.
Validation Process
As part of the rate-setting process, Mercer validated each of the data sources
that were used to develop rates. The validations included a review of the data
to be used in the rate setting process. During the validation process, Mercer
adjusted the data for any data miscodes (e.g., males in the delivery rate
cohort) that were found.
Data Sources
As Ohio's Medicaid program matures, the rate-setting methodology for those
counties within each region with stable managed care programs can focus more on
plan-reported managed care data, including encounter data and cost reports. For
counties within each region without established managed care programs, Mercer
continued to use the FFS data as a direct data source. The data sources used in
each region depended on the most credible data sources available within the
region. In regions where there are stable managed care programs, managed care
data for those counties was combined with the FFS data for those counties
without established managed care programs. The process to prepare these three
data sources for rate-setting is detailed below.
Appendix B includes a chart detailing how each region's counties have been
bucketed into mandatory, Preferred Option, voluntary, or new based on the
delivery system in place during the base period. This determined which data
sources were used in determining regional CY 2007 rates. Also included in
Appendix B is a map that shows the counties included within each region.
Other sources of information that were used, as necessary, included state
enrollment reports, state financial reports, projected managed care penetration
rates, information from prior MCP surveys, encounter data issues log, and other
ad hoc sources.
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FEE-FOR-SERVICE DATA
FFS experience from the base time period of State Fiscal Year (SFY) 2004 (July
1, 2003-June 30, 2004) and SFY 2005 (July 1, 2004-June 30, 2005) was used as a
direct data source for the counties described below:
- Those that had a voluntary managed care program during the base time
period, and
- Those that did not have a managed care program during the base time period.
In addition to the SFY 2004 and SFY 2005 data, SFY 2003 data supplemented the
FFS base data development as a reasonability measure. For the above counties,
the FFS data was considered the most credible data source and, in some cases,
was the only data available for rate setting.
As in previous years, adjustments were applied to the FFS data to reflect the
actuarially equivalent claims experience for the population that will be
enrolled in the managed care program. The State Medicaid Management Information
System (MMIS) includes data for populations and/or services excluded from
managed care and the actual FFS paid claims may be net or gross of certain
factors (e.g., gross adjustments or third party liability (TPL)). As a result,
it is necessary to make adjustments to the FFS base data as documented in
Appendix C and outlined in Appendix A.
ENCOUNTER DATA
MCP encounter experience from the base time period of SFY 2004 and SFY 2005 was
used as a direct data source for the counties described below:
- Those that had a mandatory managed care program during the base time
period, and
- Those that had a Preferred Option managed care program during the base time
period.
For the above counties, the encounter data was considered a credible data source
and was used along with the financial cost report data as a direct data source.
Although encounter data is generally reflective of the populations and services
that are the responsibility of the MCPs, adjustments were applied to the
encounter data, as appropriate. Those adjustments, and other considerations,
include the following items:
- Claims completion factors,
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- Program changes in the historical base time period (SFY 2004-SFY 2005), and
- Other actuarially appropriate adjustments, as needed, and according to the
State's direction to reflect such things as incomplete encounter reporting
or other known data issues.
The adjustments to the encounter data are further documented in Appendix C and
outlined in Appendix A.
During the rate setting process, shadow pricing was used to assign unit costs to
the encounter data. This process was necessary since, during the base period,
paid amounts were not a required field for reporting encounters. Additional
information on shadow pricing is presented on page six of this letter.
FINANCIAL COST REPORTS
MCP-submitted financial cost reports from the base time period CY 2004 and CY
2005 were used as a direct data source for the counties described below:
- Those that had a mandatory managed care program during the base time
period, and
- Those that had a Preferred Option managed care program during the base time
period.
For all of the above counties, except Mahoning and Trumbull who entered into
managed care on October 1, 2005, the cost reports were considered a credible
data source. In addition, for counties with voluntary managed care programs
during the base time period, the cost reports were taken into consideration when
setting rates, although not used as a direct data source.
As with the encounter data, the cost report data typically reflects the
populations and services that are the responsibility of the MCPs. However,
adjustments were applied to the cost report data, as appropriate. Those
adjustments, and other considerations, include the following items:
- Program changes in the historical base time period (CY 2004-CY 2005),
- Incurred claims estimates based on review of claims lag triangles, and
- Other actuarially appropriate adjustments, as needed, to reflect such
things as incomplete reporting or other known data issues.
Mercer considered the CY 2004 and CY 2005 cost reports both in the development
of completion factors for the base time period (CY 2004-CY 2005) and in the
development of the final rate.
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The adjustments for the cost report data are further documented in Appendix C
and outlined in Appendix A.
MANAGED CARE RATE DEVELOPMENT
This section explains how Mercer developed the final capitation rates paid to
contracted MCPs after the base data was developed and multiple years of data
were blended for each data source. First, Mercer applied trend, programmatic
changes and other adjustments to each data source to project the program cost
into the contract year. Next, the various data sources were blended into a
single managed care rate and an administrative component was applied. Finally,
relational modeling was used to smooth the results within each region. Appendix
A outlines the managed care rate development process. Appendix D provides more
detail behind each of the following adjustments.
Blending Multiple Years of Data
As the programs have matured, we have collected multiple years of FFS and
managed care data. In order to utilize all available current information, Mercer
combined the yearly data within each data source using a weighted average
methodology similar to that used in previous years. Prior to blending these
years of data, the base time period experience was trended to a common time
period of CY 2005. Mercer applied greater credibility on the most recent year of
data to reflect the expectation that the most recent year may be more reflective
of future experience and to reflect that fewer adjustments are needed to bring
the data to the effective contract period.
Managed Care Assumptions for the FFS Data Source
In developing managed care savings assumptions, Mercer applied generally
accepted actuarial principles that reflect the impact of MCP programs on FFS
experience. Mercer reviewed Ohio's historical FFS experience, CY 2004 and CY
2005 cost report data, SFY 2004 and SFY 2005 encounter data, and other state
Medicaid managed care experience to develop managed care savings assumptions.
These assumptions have been applied to the FFS data to derive managed care cost
levels. The assumptions are consistent with an economic and efficiently operated
Medicaid managed care plan. The managed care savings assumptions vary by region,
rate cohort and category of service (COS).
Specific adjustments were made in this step to reflect the differences between
pharmacy contracting for the State and contracting obtained by the MCPs. Mercer
reviewed information
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related to discount rates, dispensing fees, rebates, encounter data and MCP cost
report data to make these adjustments. The rates are reflective of MCP
contracting for these services.
Shadow Pricing
During our base period, MCPs were not required to report the amount paid for a
particular service in their encounter submissions. Therefore, Mercer developed
assumed unit costs that were applied to encounter utilization data. For the
inpatient category of service, unit costs were calculated by region based on the
average daily cost for each hospital peer group. Unit costs for other XXXx were
calculated based on Ohio Medicaid FFS reimbursement levels. The unit costs were
then adjusted by rate cohort to reflect the age/sex unit cost differential
apparent in the statewide FFS data. In addition, a unit cost managed care
assumption was applied in the shadow pricing step for the pharmacy COS.
Prospective Policy Changes
CMS also requires that the rate-setting methodology incorporates the impact of
any programmatic changes that have taken place, or are anticipated to take
place, between the base period (CY 2005) and the contract period (CY 2007).
The State provided Mercer with a detailed list of program changes that may have
a material impact on the cost, utilization, or demographic structure of the
program prior to, or within, the contract period and whose impact was not
included within the base period data. In addition, other potential program
changes are being discussed in the current legislative session. Final
programmatic changes approved for SFY 2007 are reflected in the CY 2007 rates,
as appropriate. Please refer to Appendix D for more information on these
programmatic changes.
Clinical Measures/Incentives
Per Appendix M of the Provider Agreement, the State expects the MCPs to reach
certain performance levels for selected clinical measures. Mercer reviewed the
impact of these standards and incentives on the managed care rates and developed
a set of adjustments based upon the State's expected improvement rates. These
utilization targets were built into the capitation rates. The individual
measures/incentives are outlined in Appendix D.
Caseload
Historically, the State has experienced significant changes in its Medicaid
caseload. These shifts in caseload have affected the demographics of the
remaining Medicaid population. Mercer
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evaluated recent and expected caseload variations to determine if an adjustment
was necessary to account for demographic changes. Based on the data provided by
the State, Mercer determined no adjustments were necessary for either the
non-delivery or delivery rate cells.
Selection Issues
There are two selection adjustments that were made in the development of the
rates. The first is adverse selection, which accounts for the "missing" managed
care data and is applied to historical FFS data. This adjustment is explained in
more detail in Appendix C.
The second selection adjustment is voluntary selection, which accounts for the
fact that costs associated with individuals who elect to participate in managed
care are generally lower than the remaining FFS population. Therefore, the
voluntary selection adjustment adjusts for the risk of only those members
selecting managed care.
Both selection adjustments are reductions to paid claims and utilization for
non-delivery data. Appendix D provides more detail around the voluntary
selection adjustment.
Non-State Plan Services
According to the CMS Final Medicaid Managed Care Rule that was implemented
August 13, 2003, non-state plan services may not be included in the base data
for rate-setting. The CY 2004 and 2005 cost reports contain information from the
MCPs that was used to adjust the base data for non-state plan services reported
in the cost reports and the encounter data. Please refer to Appendix D for more
information concerning this adjustment.
Prospective Trend Development
Trend is an estimate of the change in the overall cost of providing a specific
benefit service over a finite period of time. A trend factor is necessary to
estimate the expenses of providing health care services in some future year,
based on expenses incurred in prior years. Trend was applied by COS to the
blended base data costs for CY 2005 to project the data forward to the CY 2007
contract period.
Cost report data was reviewed for overall per member per month (PMPM) trend
levels while the FFS data continued to be a primary source in projecting trend.
Because of its role in the rate-setting process, the encounter data was
available to study utilization trend drivers. Mercer integrated the specific
data sources' trend analysis with a broader analysis of other trend resources.
These resources included health care economic factors (e.g., as Consumer Price
Index
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(CPI) and Data Resource Inc. (DRI)), trends in neighboring states, the State FFS
trend expectations and any Ohio market changes. Moreover, the trend component
was comprised of both unit cost and utilization components.
As in the past, Mercer discussed all trend recommendations with the State. We
reviewed the potential impact of initiatives targeted to slow or otherwise
affect the trends in the program. Final trend amounts were determined from the
many trend resources and this additional program information. Appendix D
provides more information on trend.
Credibility Assignment
For regions composed of only new and voluntary counties, 100% credibility was
placed on the FFS data. For regions with available FFS and managed care data,
the FFS, encounter and cost report data was blended together.
Cesarean Delivery Rate
Mercer reviewed historical FFS delivery data, recent MCP delivery data, and
other program experience to determine an expected cesarean delivery rate under
the managed care program. Please refer to Appendix D for additional information
on cesarean delivery rates.
Relational Modeling
Relational modeling was used to adjust the premiums by rate cohort to produce a
relatively consistent age/sex slope among the regions. The relational modeling
adjustments shift dollars across rate cohorts within a region but do not change
the composite results by region or in aggregate. Through the use of the
adjustments, the range of variances among the regions and rate cohorts was
reduced while maintaining budget neutrality.
The relational modeling adjustments were applied to the net medical rates in the
Capitation Rate Calculation Sheets (CRCS) to develop new adjusted medical rates.
An administration load factor was then applied as a percent of premium.
Administration/Contingencies
Mercer reviewed the components of the administration/contingencies allowance and
evaluated the administration/contingencies rates paid to the MCPs. Factors that
were taken into consideration in determining the final
administration/contingencies percentages included the State's expectations, Ohio
health plan experience, other Medicaid program
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administration/contingencies allowances, and Ohio health plans' lengths of
participation in the program. In addition, the MCP franchise fee of 4.5% was
incorporated into the final capitation rate.
CERTIFICATION OF FINAL RATES
The following capitation rates were developed for each of the seven regions for
the CY 2007 contract period:
- Healthy Families/Healthy Start, Less Than 1, Male & Female,
- Healthy Families/Healthy Start, 1 Year Old, Male & Female,
- Healthy Families/Healthy Start, 2-13 Years Old, Male & Female,
- Healthy Families/Healthy Start, 14-18 Years Old, Female,
- Healthy Families/Healthy Start, 14-18 Years Old, Male,
- Healthy Families, 19-44 Years Old, Female,
- Healthy Families, 19-44 Years Old, Male,
- Healthy Families, 45 and Over, Male & Female,
- Healthy Start, 19-64 Years Old, Female, and
- Delivery Payment.
A summary of the rates is included in Appendix X.
Xxxxxx certifies the above rates were developed in accordance with generally
accepted actuarial practices and principles by actuaries meeting the
qualification standards of the American Academy of Actuaries for the populations
and services covered under the managed care contract. Rates developed by Mercer
are actuarial projections of future contingent events. Actual MCP costs will
differ from these projections. Mercer developed these rates on behalf of the
State to demonstrate compliance with the CMS requirements under 42 CFR 438.6(c)
and to demonstrate that rates are in accordance with applicable law and
regulations.
MCPs are advised that the use of these rates may not be appropriate for their
particular circumstance and Mercer disclaims any responsibility for the use of
these rates by MCPs for any purpose. Mercer recommends any MCP considering
contracting with the State should analyze its own projected medical expense,
administrative expense, and any other premium needs for comparison to these
rates before deciding whether to contract with the State. Use of these rates for
purposes beyond those stated may not be appropriate.
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Ohio Department of Job and Family Services
Sincerely,
/s/ Xxxxxx XxxXxxx /s/ Xxxxx Xxxxxx
------------------------------------- ----------------------------------------
Xxxxxx XxxXxxx, MAAA, ASA Xxxxx Xxxxxx, MAAA, FSA
Copy:
Xxxxx Xxxxxx, Xxxxxx Xxxxxx, Xxxxx Xxxxxxxx - State of Ohio
Xxxxx Xxxxxx, Xxx Xxxxxxxxx - Xxxxxx
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APPENDIX A - CY 2007 RATE-SETTING METHODOLOGY
(FLOWCHART)
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APPENDIX B - REGIONAL DELIVERY SYSTEM DEFINITION
Regional Delivery System Definitions
For regional rate development, counties were bucketed into mandatory, Preferred
Option, voluntary, or new as outlined below. The data for all counties within
the region was used to develop the regional rate. Please see page B-2 for a map
defining the counties within each region.
Mandatory and Preferred Option Counties
Encounter and cost report data was used for counties that were either mandatory
or Preferred Option during the base data period*. These counties include:
MANDATORY:
Cuyahoga
Xxxxx
Xxxxx
Summit
PREFERRED OPTION:
Xxxxxx
Xxxxx
Xxxxxxxx
Xxxxxxxx
Xxxxxx
Xxxxxxxxxx
* Please note Mahoning and Trumbull are not included in the above table due
to a lack of credible data. Both counties entered into managed care in
October of 2005.
Voluntary Counties
FFS data was used for voluntary counties during the base period and new counties
entering the managed care program since the time of the base data. The voluntary
counties include:
VOLUNTARY:
Clermont
Xxxxxx
Pickaway
Xxxxxx
Xxxx
New counties include all counties that were not mandatory, Preferred Option or
voluntary during the base data period.
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MEDICAID MANAGED CARE PROGRAM
REGIONS FOR THE CFC POPULATION
(MAP)
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APPENDIX C - FFS DATA ADJUSTMENTS
This section lists adjustments made to the FFS claims and eligibility
information received from the State.
Completion Factors
The claims data was adjusted to account for the value of claims incurred but
unpaid on a COS basis. Mercer used claims for SFY 2004 and SFY 2005 that reflect
payments through the dates included in the following table.
SFY PAID THROUGH
--- ------------
2004 03/31/05
2005 12/31/05
The value of the claims incurred during each of these years, but unpaid, was
estimated using completion factor analysis.
Gross Adjustment File (GAF)
To account for gross debit and credit amounts not reflected in the FFS data,
adjustments were applied to the FFS paid claims.
Historical Policy Changes
As part of the rate-setting process, Mercer must account for policy changes that
occurred during the base data time period. Changes only reflected in a portion
of the data must be applied to the remaining data so that all base data reflects
the policy changes. All policy changes implemented during SFY 2004 and SFY 2005
were applied to the FFS data.
The following table shows the specific policy changes for which Mercer adjusted
the SFY 2004 and SFY 2005 delivery (where applicable) and non-delivery data.
Mercer calculated the adjustments based on information supplied by the State.
CATEGORY OF
POLICY CHANGES EFFECTIVE DATE SERVICE AFFECTED RATE COHORTS AFFECTED
-------------- -------------- ---------------- ---------------------
Independently-practicing psychologist services 1/1/2004 PCP, OB/GYN and Ages 19+, including
eliminated for adults (>21) and pregnant women Specialists delivery
All chiropractic services eliminated 1/1/2004 Other HF, Age 19-44, M
for adults (>21) and pregnant women HF, Age 19-44, F
HF, Age 45+, M & F
HST, Age 19-64, F
Implementation of $3.00 Copay on 1/1/2004 Pharmacy All
Prior-Authorized Drugs
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Third Party Liability Recoveries
TPL can be identified with two components: "cost-avoidance" and "pay and chase"
type actions. "Cost-avoidance" occurs when the State initially denies paying a
claim because another payer is the primary payer. The State may then pay a
residual portion of the charged amount. Only the residual portion of the claim
will be included in the FFS data. The portion of the claim paid by another payer
has been avoided and not included in reported claim payments. Participating MCPs
are expected to pay in a similar fashion and therefore, no adjustment to the FFS
data will be required.
In a "pay and chase" scenario, the State pays the claim as though it were the
primary payer. Subsequent to payment, the State makes recovery from a third
party. These TPL recoveries are not reflected in the FFS MMIS data. Since MCPs
are also expected to take similar recovery actions, the FFS experience was
adjusted to reflect "pay and chase" recoveries. Mercer made adjustments to both
the paid claims and utilization for all non-delivery and delivery COS. Since
MCPs do not collect tort recoveries, the data excludes tort collections.
Hospital Cost Settlements
The State provided Mercer with SFY 2004 and SFY 2005 interim cost settlements
for Diagnosis Related Group (DRG) and DRG-exempt hospitals. The DRG-exempt
hospital information included inpatient and outpatient settlements. However, the
DRG hospitals only include capital settlements, which were incorporated into the
adjustment. Therefore, an adjustment has been applied to non-delivery and
delivery inpatient, outpatient, and emergency room (ER) claims to remove these
additional costs.
Fraud and Abuse
The State does pursue recoveries from fraud and abuse cases. The dollars
recovered are accounted for outside of the State's MMIS system and are not
included in the FFS data. Since the MCPs are required to pursue fraud and abuse
cases, an adjustment was applied to the FFS claims and utilization in both the
delivery and non-delivery data.
Excluded Time Periods
The capitation rates paid to the MCPs reflect the risk of serving the eligible
enrollees from the date of health plan enrollment forward. Therefore, the
non-delivery FFS data has been adjusted to reflect only the time periods for
which the MCPs are at risk. Since newborns are automatically eligible for the
Medicaid program and are enrolled into their mother's MCP at birth, no
adjustment will be applied to the "Less Than 1" age group.
Adverse Selection
An adverse selection adjustment was applied to the historical FFS data to
account for the "missing" managed care data. The adverse selection factor
adjusts the associated risk of the FFS members to the entire Medicaid
population's risk by accounting for the cost of the managed care population.
This adjustment varies by historical managed care penetration and includes a
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credibility factor which accounts for differences in State enrollment patterns
and data sources. It has been applied to the paid claims and utilization for
non-delivery FFS base data.
Dual Eligibles
Dual eligible persons are not enrolled in managed care and, therefore, are not
included in the managed care rates. Their experience has been excluded from the
base FFS data used to develop the rates.
Catastrophic Claims
Since the State does not provide reinsurance to the MCPs, the MCPs are expected
to purchase reinsurance on their own. To reflect these costs, all claims,
including claims above the reinsurance threshold, were included in the base FFS
data. The final rates Mercer calculated reflect the total risk associated with
the covered population and are expected to be sufficient to cover the cost of
the required stop-loss provision.
DSH Payments
DSH payments are made by the State to providers and are not the responsibility
of the MCPs; therefore, the information for these payments was excluded from the
FFS data used to develop the rates. No rate adjustment was necessary.
Spend Down
Persons Medicaid eligible due to spend down are not enrolled in managed care and
therefore not included in the managed care rates. The base FFS data is net of
recipient spend down. Therefore, no additional adjustment was needed for the
rate computations.
Graduate Medical Education (GME)
The State does not make supplemental GME payments for services delivered to
individuals covered under the managed care program. Rather, the MCPs negotiate
specific rates with the individual teaching hospitals for the daily cost of
care. Therefore, the GME payments are included in the capitation rates paid to
the MCPs.
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APPENDIX C - ENCOUNTER DATA ADJUSTMENTS
Claims Completion
Mercer used CY 2005 cost report lag triangles to complete the MCP encounter
utilization data.
Historical Policy Changes
As part of the rate-setting process, the data must reflect any policy changes
that occurred during the base data time period. Changes only reflected in a
portion of the base data must be applied to the remaining base data to keep the
data similar. Mercer made adjustments to the encounter data to include
consideration for the following policy changes.
CATEGORY OF
POLICY CHANGE EFFECTIVE DATE SERVICE AFFECTED RATE COHORTS AFFECTED
------------- -------------- ---------------- ---------------------
Independently-practicing psychologist services 1/1/2004 PCP, OB/GYN and Ages 19+, including
eliminated for adults (>21) and pregnant women Specialists delivery
All chiropractic services eliminated for 1/1/2004 Other HF, Age 19-44, M
adults (>21) and pregnant women HF, Age 19-44, F
HF, Age 45+, M & F
HST, Age 19-64, F
The adjustment for the $3.00 copay on Prior-Authorization Drugs cannot be
directly applied to the encounter data because it only contains utilization. The
unit cost reduction was, however, reflected in the encounter data shadow prices.
Data Anomaly Corrections
As directed by the State, Mercer made adjustments to the encounter data to
account for incomplete reporting or other known data issues.
Non-State Plan Services
Mercer reviewed NSPS information included in the MCP cost reports. This
information was used to calculate an adjustment for NSPS, including eye
examinations, chiropractic and psychological services, and routine
transportation. The adjustment was applied to the Specialists, Dental and Other
categories of service in the encounter data, as appropriate.
Third Party Liability Recoveries
Mercer reviewed TPL recoveries information contained in Report I of the cost
reports to remove these from the encounters reported by each health plan. Mercer
made MCP specific adjustments to the data.
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APPENDIX C - COST REPORT DATA ADJUSTMENTS
IBNR Review/Adjustment
Mercer used CY 2005 cost report claims restatement Report IV and lag triangles
to adjust the MCP IBNR estimates in the CY 2004 and CY 2005 financial
experience.
Historical Policy Changes
As part of the rate-setting process, the data must reflect any policy changes
that occurred during the base data time period. Changes only reflected in a
portion of the base data must be applied to the remaining base data to keep the
data similar. There were no rate-impacting policy changes implemented after
1/1/2004 and before 12/31/05. Therefore, no policy change adjustments were
applied to the cost report data.
Data Anomaly Corrections
Mercer made cost-neutral adjustments to the CY 2004 cost report data to account
for recoding of expenses by category of service. For example, the delivery costs
associated with the "Other" COS in report III-A were shifted to the non-delivery
"Other" COS.
Non-State Plan Services
Mercer reviewed NSPS information included in the MCP cost reports. This
information was used to calculate an adjustment for NSPS, including eye
examinations, chiropractic and psychological services, and routine
transportation. The adjustment was applied to the Specialists, Dental and Other
categories of service in the cost report data, as appropriate.
Third Party Liability Recoveries
Mercer reviewed TPL recoveries information contained in Report I of the cost
reports to remove these from the medical costs reported by each health plan.
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APPENDIX D - CALENDAR YEAR 2007 CFC RATE DEVELOPMENT
Credibility By Year
Mercer placed more credibility on the most recent year of data for each data
source.
FFS Historical and Managed Care Historical/Prospective Trend
Historical FFS trend assumptions were used to trend SFY 2004 and SFY 2005 FFS
data to the base period (CY 2005) for voluntary and new counties. Credibility
was then applied to blend together the trended SFY 2004 and the SFY 2005 FFS
data.
Managed care historical trend was used to trend SFY 2004 and SFY 2005 encounter
data and CY 2004 cost report data to the base period (CY 2005) for Preferred
Option and mandatory counties. Credibility was then applied to blend together
the trended SFY 2004 and the SFY 2005 encounter data and the trended CY 2004 and
CY 2005 cost report data.
Prospective managed care trend assumptions were then applied to the blended FFS,
cost report, and encounter data to develop the CY 2007 regional rates.
Prospective Policy Changes
The following items are considered prospective policy changes. These changes
were not reflected in the base data, but were implemented prior to the contract
period. Therefore, Mercer made rate-setting adjustments for each item in the
following table.
ADJUSTMENTS AFFECTING UNIT COST
CATEGORY OF
POLICY CHANGE EFFECTIVE DATE SERVICE AFFECTED RATE COHORTS AFFECTED
------------- -------------- ---------------- ---------------------
Implementation of $2 copay for trade-name 1/1/2006 Pharmacy HF, Age 19-44, F
preferred drugs for adults (> or = 21) HF, Age 19-44, M
HF, Age 45+, M & F
HF, Age 19-44, F
Implementation of $3 copay for each dental 1/1/2006 Dental HF, Age 19-44, M
date of service for adults (> or = 21) HF, Age 45+, M & F
HF, Age 19-44, F
HF, Age 19-44, M
Implementation of $2 copay for vision exams 1/1/2006 Other HF, Age 45+, M&F
and $1 copay for dispensing services for HST, Age 19-64, F
adults (> or = 21)
Inpatient recalibration and outlier policies 1/1/2006 Inpatient All
Inpatient rate freeze 1/1/2006 Inpatient All
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ADJUSTMENTS AFFECTING UTILIZATION
CATEGORY OF
POLICY CHANGE EFFECTIVE DATE SERVICE AFFECTED RATE COHORTS AFFECTED
------------- -------------- ---------------- ---------------------
Reduction in coverage of dental services for 1/1/2006 Dental HF, Age 19-44, F
adults (> or = 21) HF, Age 19-44, M
HF, Age 45+, M & F
HST, Age 19-64, F
The 1/1/2006 policy change in the Federal Poverty Level (FPL) from 100% to 90%
did not have an impact on the rates.
Clinical Measures/Incentives
Since the State requires the plans to reach, at minimum, the performance
standard for each of the indicators from Appendix M of the SFY 2007 Provider
Agreement, Mercer built this expectation into the capitation rates. To calculate
the adjustments, Mercer reviewed MCP clinical measures percentages for the CY
2005 base year and projected these rates forward by building in the State's
expected improvement rate for counties in managed care as of January 1, 2006.
Mercer then calculated the percent change from base year to the rating period,
and applied the adjustment as a portion of COS. The following chart provides
additional detail on each clinical measure.
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CATEGORY OF
CLINICAL MEASURE RATE COHORT SERVICE AFFECTED
---------------- ---------------- ----------------
PRENATAL CARE - FREQUENCY OF
ONGOING PRENATAL CARE
Target: 80% of eligible population HF/HST, 14-18 F OB/GYN
must receive 81% or more of HST, 19-64 F Physician
expected number of prenatal visits. HF, 19-44 F
PRENATAL CARE - POST PARTUM
VISITS
Target: 80% of the eligible HF/HST, 14-18 F
population must receive a post HST, 19-64 F OB/GYN
partum visit. HF, 19-44 F
PREVENTIVE CARE FOR CHILDREN -
WELL-CHILD VISITS
Target: 80% of children receive HF/HST, <1 M&F
expected number of visits: HF/HST, 1 M&F
Children who turn 15 mos. old; 6+ HF/HST, 2-13 M&F Physician
visits. Children who were 3-6 HF/HST, 14-18 M
years old; 1+ visit. Children who HF/HST, 14-18 F
were 12-21 years old; 1+ visit.
USE OF APPROPRIATE MEDICATIONS
FOR PEOPLE WITH ASTHMA
Target: 95% of eligible Asthma HF/HST, 2-13 M&F
members receive prescribed HF/HST, 14-18 M
medications acceptable as primary HF/HST, 14-18 F
therapy for long-term control of HF, 19-44 M Pharmacy
asthma. HF, 19-44 F
HF, 45+ M&F
HST, 19-64 F
ANNUAL DENTAL VISITS
Target: 60% of enrolled children HF/HST, 2-13 M&F
age 4-21 receive 1 dental visit. HF/HST, 14-18 M Dental
HF/HST, 14-18 F
LEAD SCREENING
Target: 80% of children age 1-2 HF/HST, 1 M&F
receive a blood lead screening. HF/HST, 2-13 M&F Physician
Voluntary Selection
As a result of the adverse selection adjustment that was applied in the FFS Data
Summaries, the FFS data already reflects the risk of the entire Medicaid program
(i.e., FFS and managed care individuals). To solely reflect the risk of the
managed care program, Mercer modified the FFS data based on the projected
managed care penetration levels for CY 2007. This voluntary selection adjustment
modifies the FFS data to reflect the risk to the MCPs (i.e., only those
individuals who enroll in a health plan).
For the encounter and cost report data, the original base data reflects the
historical penetration levels in SFY 2004-SFY 2005 and CY 2004-CY 2005,
respectively. Where projected managed
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Government Human Services Consulting
care penetration levels differ from the historical values, the data was brought
back to reflect the risk of the entire Medicaid program, and then adjusted
forward (as the FFS data was) to reflect projected managed care levels.
Credibility by Data Source
For regions composed of only new and voluntary counties, 100% credibility was
placed on the FFS data. For regions with available FFS and managed care data,
the FFS data was used for the new and voluntary counties within the region,
while the encounter and cost report data were used for the mandatory and
Preferred Option counties within the region.
C-Section/Vaginal Percent
Mercer received MCP cesarean and vaginal rates from CY 2005 encounter data.
Based on the analysis for all MCPs combined, Mercer determined C-section and
vaginal rate assumptions.
MCP Administration/Contingencies
Based on a review of MCP reported administration expenses, the MCP
administration/ contingencies allowance will remain at 12% of premium prior to
the franchise fee. For existing health plans, 1% of the pre-franchise fee
capitation rate will be put at risk, contingent upon MCPs meeting performance
requirements for counties with managed care enrollment as of January 1, 2006.
The at-risk amount for counties entering managed care after January 1, 2006 will
be 0% for the first two plan years.
For plans new to managed care in Ohio, the administration schedule will be as
follows.
ADMIN AT-RISK
----- -------
Plan Year 1 (months 1-12) 13% 0%
Plan Year 2 (months 13-24) 12% 0%
Plan Year 3 (months 25-36) 12% 1%
For plans entering Ohio through the acquisition of another Ohio health plan's
membership, the administration schedule will continue as outlined above based on
the plan year of the acquired health plan membership. The administration
schedule will not revert back to the Plan Year 1 schedule due to the membership
acquisition.
In addition, the total capitation rate was adjusted to incorporate the 4.5% MCP
franchise fee requirement.
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APPENDIX E - CALENDAR YEAR 2007 CFC REGIONAL RATE SUMMARY
State of Ohio
APPENDIX E
CALENDAR YEAR 2007 CFC REGIONAL RATE SUMMARY
Annualized April CY 2007 CY 2007 Rate CY 2007
Region Rate Cohort 2006 MM/Deliveries % of MM Guaranteed Rate At Risk Rate
------ ----------------------- ------------------ ------- --------------- ------------ ---------
Central HF/HST, Age 0, M & F 171,818 6.0% $ 564.92 $ 5.45 $ 570.36
Central HF/HST, Age 1, M & F 146,106 5.1% $ 149.56 $ 1.44 $ 151.01
Central HF/HST, Age 2-13, M & F 1,335,641 46.6% $ 99.74 $ 0.96 $ 100.70
Central HF/HST, Age 14-18, M 191,907 6.7% $ 118.11 $ 1.14 $ 119.25
Central HF/HST, Age 14-18, F 208,187 7.3% $ 166.07 $ 1.60 $ 167.68
Central HF, Age 19-44, M 172,314 6.0% $ 206.93 $ 2.00 $ 208.92
Central HF, Age 19-44, F 531,797 18.5% $ 299.33 $ 2.89 $ 302.21
Central HF, Age 45+, M & F 59,319 2.1% $ 487.07 $ 4.70 $ 491.77
Central HST, Age 19-64, F 50,975 1.8% $ 340.59 $ 3.28 $ 343.87
---------- ----- --------- ------ ---------
Central Subtotal 2,868,064 100.0% $ 191.93 $ 1.85 $ 193.78
---------- ----- --------- ------ ---------
Central Delivery Payment 9,465 0.3% $4,023.39 $38.79 $4,062.19
---------- ----- --------- ------ ---------
Central Total 2,868,064 100.0% $ 205.21 $ 1.98 $ 207.19
========== ===== ========= ====== =========
East-Central HF/HST, Age 0, M & F 95,509 5.6% $ 554.55 $ 5.35 $ 559.90
East-Central HF/HST, Age 1, M & F 78,227 4.6% $ 145.80 $ 1.41 $ 147.21
East-Central HF/HST, Age 2-13, M & F 786,577 46.4% $ 98.24 $ 0.95 $ 99.19
East-Central HF/HST, Age 14-18, M 122,231 7.2% $ 114.36 $ 1.10 $ 115.47
East-Central HF/HST, Age 14-18, F 126,757 7.5% $ 158.66 $ 1.53 $ 160.19
East-Central HF, Age 19-44, M 98,371 5.8% $ 200.66 $ 1.93 $ 202.59
East-Central HF, Age 19-44, F 320,557 18.9% $ 290.72 $ 2.80 $ 293.52
East-Central HF, Age 45+, M & F 38,258 2.3% $ 470.93 $ 4.54 $ 475.47
East-Central HST, Age 19-64, F 29,264 1.7% $ 331.03 $ 3.19 $ 334.22
---------- ----- --------- ------ ---------
East-Central Subtotal 1,695,750 100.0% $ 186.57 $ 1.80 $ 188.37
---------- ----- --------- ------ ---------
East-Central Delivery Payment 5,596 0.3% $4,132.16 $39.84 $4,172.00
---------- ----- --------- ------ ---------
East-Central Total 1,695,750 100.0% $ 200.20 $ 1.93 $ 202.13
========== ===== ========= ====== =========
Northeast HF/HST, Age 0, M & F 152,915 5.2% $ 529.07 $ 5.10 $ 534.17
Northeast HF/HST, Age 1, M & F 133,744 4.5% $ 140.45 $ 1.35 $ 141.80
Northeast HF/HST, Age 2-13, M & F 1,381,832 46.7% $ 94.02 $ 0.91 $ 94.93
Northeast HF/HST, Age 14-18, M 223,275 7.5% $ 111.31 $ 1.07 $ 112.38
Northeast HF/HST, Age 14-18, F 236,299 8.0% $ 153.26 $ 1.48 $ 154.74
Northeast HF, Age 19-44, M 136,730 4.6% $ 193.74 $ 1.87 $ 195.61
Northeast HF, Age 19-44, F 576,329 19.5% $ 279.38 $ 2.69 $ 282.08
Northeast HF, Age 45+, M & F 75,738 2.6% $ 453.99 $ 4.38 $ 458.37
Northeast HST, Age 19-64, F 41,229 1.4% $ 318.02 $ 3.07 $ 321.09
---------- ----- --------- ------ ---------
Northeast Subtotal 2,958,090 100.0% $ 177.71 $ 1.71 $ 179.42
---------- ----- --------- ------ ---------
Northeast Delivery Payment 9,762 0.3% $4,620.33 $44.55 $4,664.87
---------- ----- --------- ------ ---------
Northeast Total 2,958,090 100.0% $ 192.96 $ 1.86 $ 194.82
========== ===== ========= ====== =========
Northwest HF/HST, Age 0, M & F 95,817 6.3% $ 559.84 $ 5.40 $ 565.23
Northwest HF/HST, Age 1, M & F 77,885 5.1% $ 148.68 $ 1.43 $ 150.11
Northwest HF/HST, Age 2-13, M & F 703,072 45.9% $ 97.75 $ 0.94 $ 98.69
Northwest HF/HST, Age 14-18, M 102,361 6.7% $ 115.24 $ 1.11 $ 116.35
Northwest HF/HST, Age 14-18, F 111,868 7.3% $ 162.33 $ 1.57 $ 163.89
Northwest HF, Age 19-44, M 91,211 6.0% $ 202.82 $ 1.96 $ 204.77
Northwest HF, Age 19-44, F 289,036 18.9% $ 299.30 $ 2.89 $ 302.18
Northwest HF, Age 45+, M & F 29,822 1.9% $ 483.93 $ 4.67 $ 488.60
Northwest HST, Age 19-64, F 30,803 2.0% $ 338.79 $ 3.27 $ 342.06
---------- ----- --------- ------ ---------
Northwest Subtotal 1,531,875 100.0% $ 191.78 $ 1.85 $ 193.63
---------- ----- --------- ------ ---------
Northwest Delivery Payment 5,055 0.3% $4,254.97 $41.03 $4,295.99
---------- ----- --------- ------ ---------
Northwest Total 1,531,875 100.0% $ 205.82 $ 1.98 $ 207.80
========== ===== ========= ====== =========
Xxxxxx Government Human Services Consulting
E-1
State of Ohio
APPENDIX E
CALENDAR YEAR 2007 CFC REGIONAL RATE SUMMARY
Annualized April CY 2007 CY 2007 Rate CY 2007
Region Rate Cohort 2006 MM/Deliveries % of MM Guaranteed Rate At Risk Rate
------ ----------------------- ------------------ ------- --------------- ------------ ---------
Southeast HF/HST, Age 0, M & F 54,686 4.9% $ 523.86 $ 5.05 $ 528.91
Southeast HF/HST, Age 1, M & F 47,093 4.2% $ 138.49 $ 1.34 $ 139.82
Southeast HF/HST, Age 2-13, M & F 487,601 43.9% $ 93.56 $ 0.90 $ 94.46
Southeast HF/HST, Age 14-18, M 82,844 7.5% $ 109.68 $ 1.06 $ 110.74
Southeast HF/HST, Age 14-18, F 84,280 7.6% $ 153.88 $ 1.48 $ 155.37
Southeast HF, Age 19-44, M 98,747 8.9% $ 195.17 $ 1.88 $ 197.06
Southeast HF, Age 19-44, F 211,664 19.0% $ 281.12 $ 2.71 $ 283.83
Southeast HF, Age 45+, M & F 27,930 2.5% $ 458.74 $ 4.42 $ 463.16
Southeast HST, Age 19=64, F 16,667 1.5% $ 320.31 $ 3.09 $ 323.40
---------- ----- --------- ------ ---------
Southeast Subtotal 1,111,511 100.0% $ 179.73 $ 1.73 $ 181.46
---------- ----- --------- ------ ---------
Southeast Delivery Payment 3,668 0.3% $4,128.68 $39.81 $4,168.49
---------- ----- --------- ------ ---------
Southeast Total 1,111,511 100.0% $ 193.36 $ 1.86 $ 195.22
========== ===== ========= ====== =========
Southwest HF/HST, Age 0, M & F 121,364 6.5% $ 570.51 $ 5.50 $ 576.01
Southwest HF/HST, Age 1, M & F 97,721 5.3% $ 148.69 $ 1.43 $ 150.13
Southwest HF/HST, Age 2-13, M & F 876,398 47.1% $ 99.74 $ 0.96 $ 100.70
Southwest HF/HST, Age 14-18, M 126,346 6.8% $ 116.29 $ 1.12 $ 117.41
Southwest HF/HST, Age 14-18, F 140,619 7.6% $ 163.87 $ 1.58 $ 165.45
Southwest HF, Age 19-44, M 91,907 4.9% $ 206.77 $ 1.99 $ 208.77
Southwest HF, Age 19-44, F 335,867 18.0% $ 298.60 $ 2.88 $ 301.48
Southwest HF, Age 45+, M & F 35,032 1.9% $ 485.99 $ 4.69 $ 490.68
Southwest HST, Age 19-64, F 35,739 1.9% $ 340.78 $ 3.29 $ 344.06
---------- ----- --------- ------ ---------
Southwest Subtotal 1,860,993 100.0% $ 192.06 $ 1.85 $ 193.91
---------- ----- --------- ------ ---------
Southwest Delivery Payment 6,141 0.3% $4,690.50 $45.23 $4,735.73
---------- ----- --------- ------ ---------
Southwest Total 1,860,993 100.0% $ 207.53 $ 2.00 $ 209.54
========== ===== ========= ====== =========
West-Central HF/HST, Age 0, M & F 81,065 6.3% $ 580.47 $ 5.60 $ 586.06
West-Central HF/HST, Age 1, M & F 64,022 5.0% $ 155.39 $ 1.50 $ 156.89
West-Central HF/HST, Age 2-13, M & F 599,936 46.5% $ 102.85 $ 0.99 $ 103.85
West-Central HF/HST, Age 14-18, M 86,948 6.7% $ 122.06 $ 1.18 $ 123.24
West-Central HF/HST, Age 14-18, F 95,920 7.4% $ 169.37 $ 1.63 $ 171.01
West-Central HF, Age 19-44, M 68,617 5.3% $ 211.40 $ 2.04 $ 213.43
West-Central HF, Age 19-44, F 244,883 19.0% $ 310.07 $ 2.99 $ 313.06
West-Central HF, Age 45+, M & F 24,806 1.9% $ 505.52 $ 4.87 $ 510.40
West-Central HST, Age 19-64, F 23,655 1.8% $ 352.42 $ 3.40 $ 355.82
---------- ----- --------- ------ ---------
West-Central Subtotal 1,289,853 100.0% $ 199.16 $ 1.92 $ 201.08
---------- ----- --------- ------ ---------
West-Central Delivery Payment 4,257 0.3% $4,509.84 $43.48 $4,553.32
---------- ----- --------- ------ ---------
West-Central Total 1,289,853 100.0% $ 214.04 $ 2.06 $ 216.10
========== ===== ========= ====== =========
All Regions HF/HST, Age 0, M & F 773,175 5.8% $ 555.52 $ 5.36 $ 560.88
All Regions HF/HST, Age 1, M & F 644,798 4.8% $ 146.75 $ 1.41 $ 148.16
All Regions HF/HST, Age 2-13, M & F 6,171,057 46.3% $ 97.86 $ 0.94 $ 98.80
All Regions HF/HST, Age 14-18, M 935,911 7.0% $ 115.06 $ 1.11 $ 116.17
All Regions HF/HST, Age 14-18, F 1,003,930 7.5% $ 160.69 $ 1.55 $ 162.24
All Regions HF, Age 19-44, M 757,896 5.7% $ 202.09 $ 1.95 $ 204.04
All Regions HF, Age 19-44, F 2,510,133 18.9% $ 293.06 $ 2.83 $ 295.89
All Regions HF, Age 45+, M & F 290,906 2.2% $ 474.74 $ 4.58 $ 479.32
All Regions HST, Age 19-64, F 228,331 1.7% $ 334.82 $ 3.23 $ 338.05
---------- ----- --------- ------ ---------
All Regions Subtotal 13,316,137 100.0% $ 187.77 $ 1.81 $ 189.58
---------- ----- --------- ------ ---------
All Regions Delivery Payment 43,943 0.3% $4,345.63 $41.90 $4,387.53
---------- ----- --------- ------ ---------
All Regions Total 13,316,137 100.0% $ 202.11 $ 1.95 $ 204.06
========== ===== ========= ====== =========
Xxxxxx Government Human Services Consulting
E-2
APPENDIX F
REGIONAL RATES
1. PREMIUM RATES WITHOUT THE AT-RISK PAYMENT AMOUNTS FOR 07/01/07 THROUGH
11/30/07 SHALL BE AS FOLLOWS:
MCP: XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- ---------
CENTRAL MANDATORY $570.36 $151.01 $100.70 $119.25 $167.68 $208.92 $302.21 $491.77 $343.87 $4,062.19
SOUTHEAST MANDATORY $528.91 $139.82 $ 94.46 $110.74 $155.37 $197.06 $283.83 $463.16 $323.40 $4,168.49
SOUTHWEST MANDATORY $576.01 $150.13 $100.70 $117.41 $165.45 $208.77 $301.48 $490.68 $344.06 $4,735.73
WEST CENTRAL MANDATORY $586.06 $156.89 $103.85 $123.24 $171.01 $213.43 $313.06 $510.40 $355.82 $4,553.32
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operation of
the MC program are not subject to an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Page 4 of 6
APPENDIX F
REGIONAL RATES
2. AT-RISK AMOUNTS FOR 07/01/07 THROUGH 11/30/07 SHALL BE AS FOLLOWS: MCP:
XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- --------
CENTRAL MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SOUTHEAST MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SOUTHWEST MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WEST CENTRAL MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operation in
the MC program are not subject ot an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Page 5 of 6
APPENDIX F
REGIONAL RATES
3. PREMIUM RATES FOR 07/01/07 THROUGH 11/30/07 SHALL BE AS FOLLOWS: MCP:
XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- ---------
CENTRAL MANDATORY $570.36 $151.01 $100.70 $119.25 $167.68 $208.92 $302.21 $491.77 $343.87 $4,062.19
SOUTHEAST MANDATORY $528.91 $139.82 $ 94.46 $110.74 $155.37 $197.06 $283.83 $463.16 $323.40 $4,168.49
SOUTHWEST MANDATORY $576.01 $150.13 $100.70 $117.41 $165.45 $208.77 $301.48 $490.68 $344.06 $4,735.73
WEST CENTRAL MANDATORY $586.06 $156.89 $103.85 $123.24 $171.01 $213.43 $313.06 $510.40 $355.82 $4,553.32
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operaton in the
MC program are not subject to an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Page 6 of 6
APPENDIX F
REGIONAL RATES
1. PREMIUM RATES WITHOUT THE AT-RISK PAYMENT AMOUNTS FOR 12/01/07 THROUGH
12/31/07 SHALL BE AS FOLLOWS:
MCP: XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- ---------
CENTRAL MANDATORY $564.92 $149.56 $ 99.74 $118.11 $166.07 $206.93 $299.33 $487.07 $340.59 $4,023.39
SOUTHEAST MANDATORY $528.91 $139.82 $ 94.46 $110.74 $155.37 $197.06 $283.83 $463.16 $323.40 $4,168.49
SOUTHWEST MANDATORY $576.01 $150.13 $100.70 $117.41 $165.45 $208.77 $301.48 $490.68 $344.06 $4,735.73
WEST CENTRAL MANDATORY $580.47 $155.39 $102.85 $122.06 $169.37 $211.40 $310.07 $505.52 $352.42 $4,509.84
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operation of
the MC program are not subject to an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Xxxxxx'x regional counties at-risk: Clark, Franklin, Xxxxxxxxxx.
Page 4 of 6
APPENDIX F
REGIONAL RATES
2. AT-RISK AMOUNTS FOR 12/01/07 THROUGH 12/31/07 SHALL BE AS FOLLOWS:
MCP: XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- ---------
CENTRAL MANDATORY $5.45 $1.44 $0.96 $1.14 $1.60 $2.00 $2.89 $4.70 $3.28 $38.79
SOUTHEAST MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ 0.00
SOUTHWEST MANDATORY $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ 0.00
WEST CENTRAL MANDATORY $5.60 $1.50 $0.99 $1.18 $1.63 $2.04 $2.99 $4.87 $3.40 $43.48
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operation in
the MC program are not subject ot an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Xxxxxx'x regional counties at-risk: Clark, Franklin, Xxxxxxxxxx.
Page 5 of 6
APPENDIX F
REGIONAL RATES
3. PREMIUM RATES FOR 12/01/07 THROUGH 12/31/07 SHALL BE AS FOLLOWS:
MCP: XXXXXX HEALTHCARE OF OHIO, INC.
SERVICE HF/HST HF/HST HF HF HF HST
ENROLLMENT REGIONAL HF/HST HF/HST HF/HST AGE 14-18 AGE 14-18 AGE 19-44 AGE 19-44 AGE 45 AGE 19-64 DELIVERY
AREA STATUS AGE < 1 AGE 1 AGE 2-13 MALE FEMALE MALE FEMALE AND OVER FEMALE PAYMENT
------------ --------- ------- ------- -------- --------- --------- --------- --------- -------- --------- ---------
CENTRAL MANDATORY $570.36 $151.01 $100.70 $119.25 $167.68 $208.92 $302.21 $491.77 $343.87 $4,062.19
SOUTHEAST MANDATORY $528.91 $139.82 $ 94.46 $110.74 $155.37 $197.06 $283.83 $463.16 $323.40 $4,168.49
SOUTHWEST MANDATORY $576.01 $150.13 $100.70 $117.41 $165.45 $208.77 $301.48 $490.68 $344.06 $4,735.73
WEST CENTRAL MANDATORY $586.06 $156.89 $103.85 $123.24 $171.01 $213.43 $313.06 $510.40 $355.82 $4,553.32
LIST OF ELIGIBLE ASSISTANCE GROUPS (AGS)
Healthy Families: - MA-C Categorically eligible due to TANF cash
- MA-T Children under 21
- MA-Y Transitional Medicaid
Healthy Start: - MA-P Pregnant Women and Children
Per Appendix E, Rate Methodology, MCPs in the first two years of operaton in the
MC program are not subject to an at-risk recovery amount.
For the SFY 2008 contract period, MCPs will be put-at risk for a portion of the
premiums received for members in counties they served as of January 1, 2006,
provided the MCP has participated in the program for more than twenty-four
months.
MCPs will be put at-risk for a portion of the premiums received for members in
counties they began serving after January 1, 2006, beginning with the MCP's
twenty-fifth month of membership in each county's region.
Xxxxxx'x regional counties at-risk: Clark, Franklin, Xxxxxxxxxx.
Page 6 of 6
Appendix G
Page 1
APPENDIX G
COVERAGE AND SERVICES
CFC ELIGIBLE POPULATION
1. Basic Benefit Package
Pursuant to OAC rule 5101:3-26-03(A), with limited exclusions (see section
G.2 of this appendix), MCPs must ensure that members have access to
medically-necessary services covered by the Ohio Medicaid fee-for-service
(FFS) program. For information on Medicaid-covered services, MCPs must
refer to the ODJFS website. The following is a general list of the benefits
covered by the Ohio Medicaid fee-for-service program:
- Inpatient hospital services
- Outpatient hospital services
- Rural health clinics (RHCs) and Federally qualified health
centers (FQHCs)
- Physician services whether furnished in the physician's office,
the covered person's home, a hospital, or elsewhere
- Laboratory and x-ray services
- Screening, diagnosis, and treatment services to children under
the age of twenty-one (21) under the HealthChek (EPSDT) program
- Family planning services and supplies
- Home health and private duty nursing services
- Podiatry
- Chiropractic services [not covered for adults age twenty-one (21)
and older]
- Physical therapy, occupational therapy, and speech therapy
- Nurse-midwife, certified family nurse practitioner, and certified
pediatric nurse practitioner services
- Prescription drugs
- Ambulance and ambulette services
- Dental services
Appendix G
Page 2
- Durable medical equipment and medical supplies
- Vision care services, including eyeglasses
- Short-term rehabilitative stays in a nursing facility as
specified in OAC rule 5101:3-26-03
- Hospice care
- Behavioral health services (see section G.2.b.iii of this
appendix). Note: Independent psychologist services not covered
for adults age twenty-one (21) and older.
2. Exclusions, Limitations and Clarifications
a. Exclusions
MCPs are not required to pay for Ohio Medicaid FFS program
(Medicaid) non-covered services. For information regarding
Medicaid noncovered services, MCPs must refer to the ODJFS
website. The following is a general list of the services not
covered by the Ohio Medicaid fee-for-service program:
- Services or supplies that are not medically necessary
- Experimental services and procedures, including drugs
and equipment, not covered by Medicaid
- Organ transplants that are not covered by Medicaid
- Abortions, except in the case of a reported rape,
incest, or when medically necessary to save the life of
the mother
- Infertility services for males or females
- Voluntary sterilization if under 21 years of age or
legally incapable of consenting to the procedure
- Reversal of voluntary sterilization procedures
- Plastic or cosmetic surgery that is not medically
necessary*
- Immunizations for travel outside of the United States
- Services for the treatment of obesity unless medically
necessary*
Appendix G
Page 3
- Custodial or supportive care not covered by Medicaid
- Sex change surgery and related services
- Sexual or marriage counseling
- Court ordered testing
- Acupuncture and biofeedback services
- Services to find cause of death (autopsy)
- Comfort items in the hospital (e.g., TV or phone)
- Paternity testing
MCPs are also not required to pay for non-emergency services or
supplies received without members following the directions in
their MCP member handbook, unless otherwise directed by ODJFS.
* These services could be deemed medically necessary if
medical complications/conditions in addition to the obesity
or physical imperfection are present.
b. Limitations & Clarifications
i. Member Cost-Sharing
As specified in OAC rules 5101:3-26-05(D) and 5101:3-26-12,
MCPs are permitted to impose the applicable member
co-payment amount(s) for dental services, vision services,
non-emergency emergency department services, or prescription
drugs, other than generic drugs. MCPs must notify ODJFS if
they intend to impose a co-payment. ODJFS must approve the
notice to be sent to the MCP's members and the timing of
when the co-payments will begin to be imposed. If ODJFS
determines that an MCP's decision to impose a particular
co-payment on their members would constitute a significant
change for those members, ODJFS may require the effective
date of the co-payment to coincide with the "Open
Enrollment" month.
Notwithstanding the preceding paragraph, MCPs must provide
an ODJFS-approved notice to all their members 90 days in
advance of the date that the MCP will impose the co-payment.
With the exception of member co-payments the MCP has elected
to implement in accordance with OAC rules 5101:3-26-05(D)
and 5101:3-26-12, the MCP's payment constitutes payment in
full for
Appendix G
Page 4
any covered services and their subcontractors must not
charge members or ODJFS any additional co-payment, cost
sharing, down-payment, or similar charge, refundable or
otherwise.
ii. Abortion and Sterilization
The use of federal funds to pay for abortion and
sterilization services is prohibited unless the specific
criteria found in 42 CFR 441 and OAC rules 5101:3-17-01 and
5101:3-21-01 are met. MCPs must verify that all of the
information on the required forms (JFS 03197, 03198, and
03199) is provided and that the service meets the required
criteria before any such claim is paid.
Additionally, payment must not be made for associated
services such as anesthesia, laboratory tests, or hospital
services if the abortion or sterilization itself does not
qualify for payment. MCPs are responsible for educating
their providers on the requirements; implementing internal
procedures including systems edits to ensure that claims are
only paid once the MCP has determined if the applicable
forms are completed and the required criteria are met, as
confirmed by the appropriate certification/consent forms;
and for maintaining documentation to justify any such claim
payments.
iii. Behavioral Health Services
Coordination of Services: MCPs must have a process to
coordinate benefits of and referrals to the publicly funded
community behavioral health system. MCPs must ensure that
members have access to all medically-necessary behavioral
health services covered by the Ohio Medicaid FFS program and
are responsible for coordinating those services with other
medical and support services. MCPs must notify members via
the member handbook and provider directory of where and how
to access behavioral health services, including the ability
to self-refer to mental health services offered through ODMH
community mental health centers (CMHCs) as well as substance
abuse services offered through Ohio Department of Alcohol
and Drug Addiction Services (ODADAS)-certified Medicaid
providers. Pursuant to ORC Section 5111.16, alcohol, drug
addiction and mental health services covered by Medicaid are
not to be paid by the managed care program when the
nonfederal share of the cost of those services is provided
by a board of alcohol, drug addiction, and mental health
services or a state agency other than ODJFS. MCPs are also
not responsible for providing mental health services to
persons between 22 and 64 years of age while residing in
private or public free-standing psychiatric hospitals.
Appendix G
Page 5
MCPs must provide Medicaid-covered behavioral health
services for members who are unable to timely access
services or are unwilling to access services through
community providers.
Mental Health Services: There are a number of
Medicaid-covered mental health (MH) services available
through ODMH CMHCs.
Where an MCP is responsible for providing MH services for
their members, the MCP is responsible for ensuring access to
counseling and psychotherapy,
physician/psychologist/psychiatrist services, outpatient
clinic services, general hospital outpatient psychiatric
services, pre-hospitalization screening, diagnostic
assessment (clinical evaluation), crisis intervention,
psychiatric hospitalization in general hospitals (for all
ages), and Medicaid-covered prescription drugs and
laboratory services. MCPs are not required to cover partial
hospitalization, or inpatient psychiatric care in a private
or public free-standing psychiatric hospital. However, MCPs
are required to cover the payment of physician services in a
private or public free-standing psychiatric hospital when
such services are billed independent of the hospital.
Substance Abuse Services: There are a number of
Medicaid-covered substance abuse services available through
ODADAS-certified Medicaid providers.
Where an MCP is responsible for providing substance abuse
services for their members, the MCP is responsible for
ensuring access to alcohol and other drug (AOD) urinalysis
screening, assessment, counseling,
physician/psychologist/psychiatrist AOD treatment services,
outpatient clinic AOD treatment services, general hospital
outpatient AOD treatment services, crisis intervention,
inpatient detoxification services in a general hospital, and
Medicaid-covered prescription drugs and laboratory services.
MCPs are not required to cover outpatient detoxification and
methadone maintenance.
Financial Responsibility for Behavioral Health Services:
MCPs are responsible for the following:
- payment of Medicaid-covered prescription drugs
prescribed by an ODMH CMHC or ODADAS-certified
provider when obtained through an MCP's panel
pharmacy;
- payment of Medicaid-covered services provided by
an MCP's panel laboratory when referred by an ODMH
Appendix G
Page 6
CMHC or ODADAS-certified provider;
- payment of all other Medicaid-covered behavioral
health services obtained through providers other
than those who are ODMH CMHCs or ODADAS-certified
providers when arranged/authorized by the MCP.
Limitations:
- Pursuant to ORC Section 5111.16, alcohol, drug
addiction and mental health services covered by
Medicaid are not to be paid by the managed care
program when the nonfederal share of the cost of
those services is provided by a board of alcohol,
drug addiction, and mental health services or a
state agency other than ODJFS. As part of this
limitation:
- MCPs are not responsible for paying for
behavioral health services provided
through ODMH CMHCs and ODADAS-certified
Medicaid providers;
- MCPs are not responsible for payment of
partial hospitalization (mental health),
inpatient psychiatric care in a private
or public free-standing inpatient
psychiatric hospital, outpatient
detoxification, intensive outpatient
programs (IOP) (substance abuse) or
methadone maintenance.
- However, MCPs are required to cover the
payment of physician services in a
private or public free-standing
psychiatric hospital when such services
are billed independent of the hospital.
iv. Pharmacy Benefit: In providing the Medicaid pharmacy benefit
to their members, MCPs must cover the same drugs covered by
the Ohio Medicaid fee-for-service program.
MCPs may establish a preferred drug list for members and
providers which includes a listing of the drugs that they
prefer to have prescribed. Preferred drugs requiring prior
authorization approval must be clearly indicated as such.
Pursuant to ORC Section 5111.72, ODJFS may approve
MCP-specific pharmacy program utilization management
strategies (see appendix G.3.a).
v. Organ Transplants: MCPs must ensure coverage for organ
transplants and related services in accordance with OAC
5101-3-2- 07.1 (B)(4)&(5). Coverage for all organ transplant
services, except kidney transplants, is contingent upon
review and recommendation by the "Ohio Solid Organ
Transplant Consortium" based on criteria established by Ohio
organ transplant surgeons and authorization from the ODJFS
prior authorization unit. Reimbursement for bone marrow
transplant and hematapoietic
Appendix G
Page 7
stem cell transplant services, as defined in OAC 3701:84-01,
is contingent upon review and recommendation by the "Ohio
Hematapoietic Stem Cell Transplant Consortium" again based
on criteria established by Ohio experts in the field of bone
marrow transplant. While MCPs may require prior
authorization for these transplant services, the approval
criteria would be limited to confirming the consumer is
being considered and/or has been recommended for a
transplant by either consortium and authorized by ODJFS.
Additionally, in accordance with OAC 5101:3-2-03 (A)(4) all
services related to organ donations are covered for the
donor recipient when the consumer is Medicaid eligible.
3. Care Coordination
a. Utilization Management (Modification) Programs
General Provisions - Pursuant to OAC rule 5101:3-26-03.1(A)(7),
MCPs must implement a utilization management program to maximize
the effectiveness of the care provided to members and may develop
other utilization management programs, subject to prior approval
by ODJFS. For the purposes of this requirement, the specific
utilization management programs which require ODJFS
prior-approval are those programs designed by the MCP with the
purpose of redirecting or restricting access to a particular
service or service location. These programs are referred to as
utilization modification programs. MCP care coordination and case
management activities which are designed to enhance the services
provided to members with specific health care needs would not be
considered utilization management programs nor would the
designation of specific services requiring prior approval by the
MCP or the member=s PCP. MCPs must also implement the
ODJFS-required emergency department diversion (EDD) program for
frequent users. In that ODJFS has developed the parameters for an
MCP's EDD program, it therefore does not require ODJFS approval.
Pharmacy Programs - Pursuant to ORC Sec. 5111.172 and OAC rule
5101:3-26-03(A) and (B), MCPs subject to ODJFS prior-approval,
may implement strategies, including prior authorization and
limitations on the type of provider and locations where certain
medications may be administered, for the management of pharmacy
utilization.
Prior Authorizations: MCPs must receive prior approval from ODJFS
on the types of medication that they wish to cover through prior
authorizations. MCPs must establish their prior authorization
system so that it does not unnecessarily impede member access to
medically-necessary Medicaid-covered services.
MCPs must comply with the provisions of 1927(d)(5) of the Social
Appendix G
Page 8
Security Act, 42 USC 1396r-8(k)(3), and OAC rule 5101:3-26-03.1
regarding the timeframes for prior authorization of covered
outpatient drugs.
MCPs may also, with ODJFS prior approval, implement pharmacy
utilization modification programs designed to address members
demonstrating high or inappropriate utilization of specific
prescription drugs.
Emergency Department Diversion (EDD) - MCPs must provide access
to services in a way that assures access to primary, specialist
and urgent care in the most appropriate settings and that
minimizes frequent, preventable utilization of emergency
department (ED) services. OAC rule 5101:3-26-03.1(A)(7)(d)
requires MCPs to implement the ODJFS-required emergency
department diversion (EDD) program for frequent utilizers.
Each MCP must establish an ED diversion (EDD) program with the
goal of minimizing frequent ED utilization. The MCP's EDD program
must include the monitoring of ED utilization, identification of
frequent ED utilizers, and targeted approaches designed to reduce
avoidable ED utilization. MCP EDD programs must, at a minimum,
address those ED visits which could have been prevented through
improved education, access, quality or care management
approaches.
Although there is often an assumption that frequent ED visits are
solely the result of a preference on the part of the member and
education is therefore the standard remedy, it is also important
to ensure that a member's frequent ED utilization is not due to
problems such as their PCP's lack of accessibility or failure to
make appropriate specialist referrals. The MCP's EDD program must
therefore also include the identification of providers who serve
as PCPs for a substantial number of frequent ED utilizers and the
implementation of corrective action with these providers as so
indicated.
This requirement does not replace the MCP's responsibility to
inform and educate all members regarding the appropriate use of
the ED.
b. Case Management Programs
In accordance with 5101:3-26-03.1(A)(8), MCPs must offer and
provide comprehensive case management services which coordinate
and monitor the care of members with specific diagnoses, or who
require high-cost and/or extensive services. The MCP's
comprehensive case management program must also include a
Children with Special Health Care Needs component as specified
below.
i. Each MCP must inform all members and contracting providers
of
Appendix G
Page 9
the MCP's case management services.
ii. Children with Special Health Care Needs (CSHCN):
CSHCN are a particularly vulnerable population which often
have chronic and complex medical health care conditions. In
order to ensure compliance with the provisions of 42 CFR
438.208, each MCP must establish a CSHCN component as part
of the MCP's comprehensive case management program. The MCP
must establish a process for the timely identification,
completion of a comprehensive needs assessment, and
providing appropriate and targeted case management services
for any CSHCN.
CSHCN are defined as children age 17 and under who are
pregnant, and members under 21 years of age with one or more
of the following:
-Asthma
-HIV/AIDS
-A chronic physical, emotional or mental condition for
which they are receiving treatment or counseling
-Supplemental security income (SSI) for a
health-related condition
-A current letter of approval from the Bureau of
Children with Medical Handicaps (BCMH), Ohio Department
of Health
iii. The MCP's comprehensive case management program must
include, at a minimum, the following components:
a. Identification -
The MCP must have a variety of mechanisms in place to
identify members potentially eligible for case
management. These mechanisms must include an
administrative data review (e.g., diagnosis, cost
threshold, and/or service utilization) and may include
provider/self referrals, telephone interviews,
information as reported by MCEC during membership
selection, or home visits.
b. Assessment -
The MCP must arrange for or conduct a comprehensive
assessment of the member's physical and/or behavioral
health condition(s) to confirm the results of a
positive identification, and determine the need for
case management services. The assessment must be
completed by a physician, physician assistant, RN, LPN,
licensed social worker, or a graduate of a two- or
four-year allied health program. If the assessment is
completed by another medical professional, there should
be
Appendix G
Page 10
oversight and monitoring by either a registered nurse
or physician.
For CSHCN, the comprehensive assessment must include,
at a minimum, the use of the ODJFS CSHCN Standard
Assessment Tool.
c. Case Management-
1. The MCP must have a process to inform members and
their PCPs in writing that they have been identified as
meeting the criteria for case management, including
their enrollment into case management services.
2. The MCP must assure and coordinate the placement of
the member into case management - including
identification of the member's need for case management
services, completion of the comprehensive health needs
assessment, and timely development of a care treatment
plan. This process must occur within the following
timeframes for:
a) newly enrolled members, 90 days from the
effective date of enrollment; and
b) existing members, 90 days from identifying
their need for case management.
3. The development of the care treatment plan must be
based on the comprehensive health assessment. The MCP
must offer both the member and the member's
PCP/specialist the opportunity to participate in the
development of, and any subsequent revisions to, the
care treatment plan. The MCP must have a process for
re-evaluating the member's need for case management and
updating the care treatment plan, if necessary, on a
semi-annual basis.
4. The MCP must have a process to facilitate, maintain,
and coordinate communication between service providers,
the member, and the member's family. There should be an
accountable point of contact (i.e., case manager) who
can help obtain medically necessary care, assist with
health-related services and coordinate care needs.
5. The MCP must follow best-practice and/or evidence
based clinical guidelines when developing a member's
care treatment plan and coordinating the case
management needs. The MCP must develop and implement
mechanisms to educate and equip
Appendix G
Page 11
providers and case managers with evidence-based
clinical guidelines or best practice approaches to
assist in providing a high level of quality of care to
members.
6. The MCP must implement mechanisms to notify all
CSHCN of their right to directly access a specialist.
Such access may be assured through, for example, a
standing referral or an approved number of visits, and
documented in the care treatment plan.
7. The MCP must provide case management services for
all CSHCN, including the ODJFS mandated conditions as
specified in Appendix M Case Management Program
Performance Measures. The MCP should also focus on all
members, including adults, whose health conditions
warrant case management services and should not limit
these services only to members with the mandated
conditions.
The MCP must submit a monthly electronic report to the
Case Management System (CAMS) for all members who are
case managed by the MCP as outlined in the ODJFS Case
Management File and Submission Specifications. In order
for a member to be submitted as case managed in CAMS,
the MCP must (1) complete the identification process, a
comprehensive health needs assessment and development
of a care treatment plan for the member; and (2)
document the member's written or verbal confirmation of
his/her case management status in the case management
record. ODJFS, or its designated entity, the external
quality review vendor, will validate on an annual basis
the accuracy of the information contained in CAMS with
the member's case management record.
The CAMS files are due the 10th business day of each
month.
iv. The MCP must have an ODJFS-approved case management program
which includes the items in Sections 3.b.i - iii of Appendix
G. Each MCP should implement an evaluation process to
review, revise and/or update the case management program.
The MCP must annually submit its case management program for
review and approval by ODJFS. Any subsequent changes to an
approved case management program description must be
submitted to ODJFS in writing for review and approval prior
to implementation.
Appendix G
Page 12
c. Care Coordination with ODJFS-Designated Providers
Per OAC rule 5101:3-26-03.1(A)(4), MCPs are required to share
specific information with certain ODJFS-designated non-
contracting providers in order to ensure that these providers
have been supplied with specific information needed to coordinate
care for the MCP's members. Once an MCP has obtained a provider
agreement, but within the first month of operation, the MCP must
provide to the ODJFS-designated providers (i.e., ODMH Community
Mental Health Centers, ODADAS-certified Medicaid providers,
FQHCs/RHCs, QFPPs, CNMs, CNPs [if applicable], and hospitals) a
quick reference information packet which includes the following:
i. A brief cover letter explaining the purpose of the
mailing; and
ii. A brief summary document that includes the following
information:
- Claims submission information including the
MCP's Medicaid provider number for each
region;
- The MCP's prior authorization and referral
procedures or the MCP's website which
includes this information;
- A picture of the MCP's member identification
card (front and back);
- Contact numbers and/or website location for
obtaining information for eligibility
verification, claims processing,
referrals/prior authorization, and
information regarding the MCP's behavioral
health administrator;
- A listing of the MCP's major pharmacy chains
and the contact number for the MCP's pharmacy
benefit administrator (PBM);
- A listing of the MCP's laboratories and
radiology providers; and
- A listing of the MCP's contracting behavioral
health providers and how to access services
through them (this information is only to be
provided to non-
Appendix G
Page 13
contracting community mental health and
substance abuse providers).
d. Care coordination with Non-Contracting Providers
Per OAC rule 5101:3-26-05(A)(9), MCPs authorizing the delivery of
services from a provider who does not have an executed
subcontract must ensure that they have a mutually agreed upon
compensation amount for the authorized service and notify the
provider of the applicable provisions of paragraph D of OAC rule
5101:3-26-05. This notice is provided when an MCP authorizes a
non-contracting provider to furnish services on a one-time or
infrequent basis to an MCP member and must include required
ODJFS-model language and information. This notice must also be
included with the transition of services form sent to providers
as outlined in paragraph 29.i.c. of Appendix C.
e. Integration of Member Care
The MCP must ensure that a discharge plan is in place to meet a
member's health care needs following discharge from a nursing
facility, and integrated into the member's continuum of care. The
discharge plan must address the services to be provided for the
member and must be developed prior to the date of discharge from
the nursing facility. The MCP must ensure follow-up contact
occurs with the member, or authorized representative, within
thirty (30) days of the member's discharge from the nursing
facility to ensure that the member's health care needs are being
met.
Appendix H
Covered Families and Children (CFC) population
Page 1
APPENDIX H
PROVIDER PANEL SPECIFICATIONS
CFC ELIGIBLE POPULATION
1. GENERAL PROVISIONS
MCPs must provide or arrange for the delivery of all medically necessary,
Medicaid-covered health services, as well as assure that they meet all
applicable provider panel requirements for their entire designated service area.
The ODJFS provider panel requirements are specified in the charts included with
this appendix and must be met prior to the MCP receiving a provider agreement
with ODJFS. The MCP must remain in compliance with these requirements for the
duration of the provider agreement.
If an MCP is unable to provide the medically necessary, Medicaid-covered
services through their contracted provider panel, the MCP must ensure access to
these services on an as needed basis. For example, if an MCP meets the
pediatrician requirement but a member is unable to obtain a timely appointment
from a pediatrician on the MCP's provider panel, the MCP will be required to
secure an appointment from a panel pediatrician or arrange for an out-of-panel
referral to a pediatrician.
MCPs are REQUIRED to make transportation available to any member requesting
transportation when they MUST travel 30 miles or more from their home to receive
a medically-necessary Medicaid-covered service. If the MCP offers transportation
to their members as an additional benefit and this transportation benefit only
covers a limited number of trips, the required transportation listed above may
NOT be counted toward this trip limit (as specified in Appendix C).
In developing the provider panel requirements, ODJFS considered, on a
county-by-county basis, the population size and utilization patterns of the
Covered Families and Children (CFC) consumers, as well as the potential
availability of the designated provider types. ODJFS has integrated existing
utilization patterns into the provider network requirements to avoid disruption
of care. Most provider panel requirements are county-specific but in certain
circumstances, ODJFS requires providers to be located anywhere in the region.
Although all provider types listed in this appendix are required provider types,
only those listed on the attached charts must be submitted for ODJFS prior
approval.
2. PROVIDER SUBCONTRACTING
Unless otherwise specified in this appendix or OAC rule 5101:3-26-05, all MCPs
are required to enter into fully-executed subcontracts with their providers.
These subcontracts must include a baseline contractual agreement, as well as the
appropriate ODJFS-approved Model Medicaid Addendum. The Model Medicaid Addendum
incorporates all applicable Ohio
Appendix H
Covered Families and Children (CFC) population
Page 2
Administrative Code rule requirements specific to provider subcontracting and
therefore cannot be modified except to add personalizing information such as the
MCP's name.
ODJFS must prior approve all MCP providers in the ODJFS- required provider type
categories before they can begin to provide services to that MCP's members. MCPs
may not employ or contract with providers excluded from participation in Federal
health care programs under either section 1128 or section 1128A of the Social
Security Act. As part of the prior approval process, MCPs must submit
documentation verifying that all necessary contract documents have been
appropriately completed. ODJFS will verify the approvability of the submission
and process this information using the ODJFS Provider Verification System (PVS).
The PVS is a centralized database system that maintains information on the
status of all MCP-submitted providers.
Only those providers who meet the applicable criteria specified in this
document, as determined by ODJFS, will be approved by ODJFS. MCPs must
credential/recredential providers in accordance with the standards specified by
the National Committee for Quality Assurance (or receive approval from ODJFS to
use an alternate industry standard) and must have completed the credentialing
review before submitting any provider to ODJFS for approval. Regardless of
whether ODJFS has approved a provider, the MCP must ensure that the provider has
met all applicable credentialing criteria before the provider can render
services to the MCP's members.
MCPs must notify ODJFS of the addition and deletion of their contracting
providers as specified in OAC rule 5101:3-26-05, and must notify ODJFS within
one working day in instances where the MCP has identified that they are not in
compliance with the provider panel requirements specified in this appendix.
3. PROVIDER PANEL REQUIREMENTS
The provider network criteria that must be met by each MCP are as follows:
a. Primary Care Physicians (PCPs)
Primary Care Physicians (PCPs) may be individuals or group practices/clinics
[Primary Care Clinics (PCCs)]. Acceptable specialty types for PCPs are
family/general practice, internal medicine, pediatrics and
obstetrics/gynecology(OB/GYNs). Acceptable PCCs include FQHCs, RHCs and the
acceptable group practices/clinics specified by ODJFS. As part of their
subcontract with an MCP, PCPs must stipulate the total Medicaid member capacity
that they can ensure for that individual MCP. Each PCP must have the capacity
and agree to serve at least 50 Medicaid members at each practice site in order
to be approved by ODJFS as a PCP. The capacity-by-site requirement must be met
for all ODJFS-approved PCPs.
Appendix H
Covered Families and Children (CFC) population
Page 3
In determining whether an MCP has sufficient PCP capacity for a region, ODJFS
considers a physician who can serve as a PCP for 2000 Medicaid MCP members as
one full-time equivalent (FTE).
ODJFS reviews the capacity totals for each PCP to determine if they appear
excessive. ODJFS reserves the right to request clarification from an MCP for any
PCP whose total stated capacity for all MCP networks added together exceeds 2000
Medicaid members (i.e., 1 FTE). Where indicated, ODJFS may set a cap on the
maximum amount of capacity that we will recognize for a specific PCP. ODJFS may
allow up to an additional 750 member capacity for each nurse practitioner or
physician's assistant that is used to provide clinical support for a PCP.
For PCPs contracting with more than one MCP, the MCP must ensure that the
capacity figure stated by the PCP in their subcontract reflects only the
capacity the PCP intends to provide for that one MCP. ODJFS utilizes each
approved PCP's capacity figure to determine if an MCP meets the provider panel
requirements and this stated capacity figure does not prohibit a PCP from
actually having a caseload that exceeds the capacity figure indicated in their
subcontract.
ODJFS recognizes that MCPs will need to utilize specialty physicians to serve as
PCPs for some special needs members. Also, in some situations (e.g., continuity
of care) a PCP may only want to serve a very small number of members for an MCP.
In these situations it will not be necessary for the MCP to submit these PCPs to
ODJFS for prior approval. These PCPs will not be included in the ODJFS PVS
database and therefore may not appear as PCPs in the MCP's provider directory.
These PCPs will, however, need to execute a subcontract with the MCP which
includes the appropriate Model Medicaid Addendum.
The PCP requirement is based on an MCP having sufficient PCP capacity to serve
40% of the eligibles in the region if three MCPs are serving the region and 55%
of the eligibles in the region if two MCPs are serving the region. At a minimum,
each MCP must meet both the PCP FTE requirement for that region, and a ratio of
one PCP FTE for each 2,000 of their Medicaid members in that region. MCPs must
also satisfy a PCP geographic accessibility standard. ODJFS will match the PCP
practice sites and the stated PCP capacity with the geographic location of the
eligible population in that region (on a county-specific basis) and perform
analysis using Geographic Information Systems (GIS) software. The analysis will
be used to determine if at least 40% of the eligible population is located
within 10 miles of PCP with available capacity in urban counties and 40% of the
eligible population within 30 miles of a PCP with available capacity in rural
counties. [Rural areas are defined pursuant to 42 CFR 412.62(f)(1)(iii).]
In addition to the PCP FTE capacity requirement, MCPs must also contract with
the specified number of pediatric PCPs for each region. These pediatric PCPs
will have their stated capacity counted toward the PCP FTE requirement.
Appendix H
Covered Families and Children (CFC) population
Page 4
A pediatric PCP must maintain a general pediatric practice (e.g., a pediatric
neurologist would not meet this definition unless this physician also operated a
practice as a general pediatrician) at a site(s) located within the
county/region and be listed as a pediatrician with the Ohio State Medical Board.
In addition, half of the required number of pediatric PCPs must also be
certified by the American Board of Pediatrics. The provider panel requirements
for pediatricians are included in the practitioner charts in this appendix.
b. Non-PCP Provider Network
In addition to the PCP capacity requirements, each MCP is also required to
maintain adequate capacity in the remainder of its provider network within the
following categories: hospitals, dentists, pharmacies, vision care providers,
obstetricians/gynecologists (OB/GYNs), allergists, general surgeons,
otolaryngologists, orthopedists, certified nurse midwives (CNMs), certified
nurse practitioners (CNPs), federally qualified health centers (FQHCs)/rural
health centers (RHCs) and qualified family planning providers (QFPPs). CNMs,
CNPs, FQHCs/RHCs and QFPPs are federally-required provider types.
All Medicaid-contracting MCPs must provide all medically-necessary
Medicaid-covered services to their members and therefore their complete provider
network will include many other additional specialists and provider types. MCPs
must ensure that all non-PCP network providers follow community standards in the
scheduling of routine appointments (i.e., the amount of time members must wait
from the time of their request to the first available time when the visit can
occur).
Although there are currently no FTE capacity requirements of the non-PCP
required provider types, MCPs are required to ensure that adequate access is
available to members for all required provider types. Additionally, for certain
non-PCP required provider types, MCPs must ensure that these providers maintain
a full-time practice at a site(s) located in the specified county/region (i.e.,
the ODJFS-specified county within the region or anywhere within the region if no
particular county is specified). A full-time practice is defined as one where
the provider is available to patients at their practice site(s) in the specified
county/region for at least 25 hours a week. ODJFS will monitor access to
services through a variety of data sources, including: consumer satisfaction
surveys; member appeals/grievances/complaints and state hearing
notifications/requests; clinical quality studies; encounter data volume;
provider complaints, and clinical performance measures.
Hospitals - MCPs must contract with the number and type of hospitals specified
by ODJFS for each county/region. In developing these hospital requirements,
ODJFS considered, on a county-by-county basis, the population size and
utilization patterns of the Covered Families and
Children (CFC) consumers and integrated the existing utilization patterns into
the hospital network requirements to avoid disruption of care. For this reason,
ODJFS may require that MCPs contract with out-of-state hospitals (i.e. Kentucky,
West Virginia, etc.).
Appendix H
Covered Families and Children (CFC) population
Page 5
For each Ohio hospital, ODJFS utilizes the hospital's most current Annual
Hospital Registration and Planning Report, as filed with the Ohio Department of
Health, in verifying types of services that hospital provides. Although ODJFS
has the authority, under certain situations, to obligate a non-contracting
hospital to provide non-emergency hospital services to an MCP's members, MCPs
must still contract with the specified number and type of hospitals unless ODJFS
approves a provider panel exception (see Section 4 of this appendix - Provider
Panel Exceptions).
If an MCP-contracted hospital elects not to provide specific Medicaid-covered
hospital services because of an objection on moral or religious grounds, the MCP
must ensure that these hospital services are available to its members through
another MCP-contracted hospital in the specified county/region.
OB/GYNs - MCPs must contract with the specified number of OB/GYNs for each
county/region, all of whom must maintain a full-time obstetrical practice at a
site(s) located in the specified county/region. All MCP-contracting OB/GYNs must
have current hospital delivery privileges at a hospital under contract with the
MCP in the region.
Certified Nurse Midwives (CNMs) and Certified Nurse Practitioners (CNPs) - MCPs
must ensure access to CNM and CNP services in the region if such provider types
are present within the region. The MCP may contract directly with the CNM or CNP
providers, or with a physician or other provider entity who is able to obligate
the participation of a CNM or CNP. If an MCP does not contract for CNM or CNP
services and such providers are present within the region, the MCP will be
required to allow members to receive CNM or CNP services outside of the MCP's
provider network.
Contracting CNMs must have hospital delivery privileges at a hospital under
contract to the MCP in the region. The MCP must ensure a member's access to CNM
and CNP services if such providers are practicing within the region.
Vision Care Providers - MCPs must contract with the specified number of
ophthalmologists/optometrists for each specified county/region, all of whom
must maintain a full-time practice at a site(s) located in the specified
county/region. All ODJFS-approved vision providers must regularly perform
routine eye exams. (MCPs will be expected to contract with an adequate number of
ophthalmologists as part of their overall provider panel, but only
ophthalmologists who regularly perform routine eye exams can be used to meet the
vision care provider panel requirement.) If optical dispensing is not
sufficiently available in a region through the MCP's contracting
ophthalmologists/optometrists, the MCP must separately contract with an adequate
number of optical dispensers located in the region.
Dental Care Providers - MCPs must contract with the specified number of
dentists. In order to assure sufficient access to adult MCP members, no more
than two-thirds of the dentists used to meet the provider panel requirement may
be pediatric dentists.
Appendix H
Covered Families and Children (CFC) population
Page 6
Federally Qualified Health Centers/Rural Health Clinics (FQHCs/RHCs) - MCPs are
required to ensure member access to any federally qualified health center or
rural health clinic (FQHCs/RHCs), regardless of contracting status. Contracting
FQHC/RHC providers must be submitted for ODJFS approval via the PVS process.
Even if no FQHC/RHC is available within the region, MCPs must have mechanisms in
place to ensure coverage for FQHC/RHC services in the event that a member
accesses these services outside of the region.
In order to ensure that any FQHC/RHC has the ability to submit a claim to ODJFS
for the state's supplemental payment, MCPs must offer FQHCs/RHCs reimbursement
pursuant to the following:
- MCPs must provide expedited reimbursement on a service-specific basis
in an amount no less than the payment made to other providers for the
same or similar service.
- If the MCP has no comparable service-specific rate structure, the MCP
must use the regular Medicaid fee-for-service payment schedule for
non-FQHC/RHC providers.
- MCPs must make all efforts to pay FQHCs/RHCs as quickly as possible
and not just attempt to pay these claims within the prompt pay time
frames.
MCPs are required to educate their staff and providers on the need to assure
member access to FQHC/RHC services.
Qualified Family Planning Providers (QFPPs) - All MCP members must be permitted
to self-refer to family planning services provided by a QFPP. A QFPP is defined
as any public or not-for-profit health care provider that complies with Title X
guidelines/standards, and receives either Title X funding or family planning
funding from the Ohio Department of Health. MCPs must reimburse all
medically-necessary Medicaid-covered family planning services provided to
eligible members by a QFPP provider (including on-site pharmacy and diagnostic
services) on a patient self-referral basis, regardless of the provider's status
as a panel or non-panel provider. MCPs will be required to work with QFPPs in
the region to develop mutually-agreeable HIPAA compliant policies and procedures
to preserve patient/provider confidentiality, and convey pertinent information
to the member's PCP and/or MCP.
Behavioral Health Providers - MCPs must assure member access to all
Medicaid-covered behavioral health services for members as specified in Appendix
G.b.ii. Although ODJFS is aware that certain outpatient substance abuse services
may only be available through Medicaid providers certified by the Ohio
Department of Drug and Alcohol Addiction Services (ODADAS) in some areas, MCPs
must maintain an adequate number of contracted mental health providers in the
region to assure access for members who are unable to timely access services or
unwilling to access services through community mental health centers. MCPs are
Appendix H
Covered Families and Children (CFC) population
Page 7
advised not to contract with community mental health centers as all services
they provide to MCP members are to be billed to ODJFS.
Other Specialty Types (pediatricians, general surgeons, otolaryngologists,
allergists, and orthopedists) - MCPs must contract with the specified number of
all other ODJFS designated specialty provider types. In order to be counted
toward meeting the provider panel requirements, these specialty providers must
maintain a full-time practice at a site(s) located within the specified
county/region. Contracting general surgeons, orthopedists and otolaryngologists
must have admitting privileges at a hospital under contract with the MCP in the
region.
4. PROVIDER PANEL EXCEPTIONS
ODJFS may specify provider panel criteria for a service area that deviates from
that specified in this appendix if:
- the MCP presents sufficient documentation to ODJFS to verify that they
have been unable to meet or maintain certain provider panel
requirements in a particular service area despite all reasonable
efforts on their part to secure such a contract(s), and
- if notified by ODJFS, the provider(s) in question fails to provide a
reasonable argument why they would not contract with the MCP, and
- the MCP presents sufficient assurances to ODJFS that their members
will have adequate access to the services in question.
If an MCP is unable to contract with or maintain a sufficient number of
providers to meet the ODJFS-specified provider panel criteria, the MCP may
request an exception to these criteria by submitting a provider panel exception
request as specified by ODJFS. ODJFS will review the exception request and
determine whether the MCP has sufficiently demonstrated that all reasonable
efforts were made to obtain contracts with providers of the type in question and
that they will be able to provide access to the services in question.
ODJFS will aggressively monitor access to all services related to the approval
of a provider panel exception request through a variety of data sources,
including: consumer satisfaction surveys; member appeals/grievances/complaints
and state hearing notifications/requests; member just-cause for termination
requests; clinical quality studies; encounter data volume; provider complaints,
and clinical performance measures. ODJFS approval of a provider panel exception
request does not exempt the MCP from assuring access to the services in
question. If ODJFS determines that an MCP has not provided sufficient access to
these services, the MCP may be subject to sanctions.
Appendix H
Covered Families and Children (CFC) population
Page 8
5. PROVIDER DIRECTORIES
MCP provider directories must include all MCP-contracted providers [except as
specified by ODJFS] as well as certain non-contracted providers. At the time of
ODJFS' review, the information listed in the MCP's provider directory for all
ODJFS-required provider types specified on the attached charts must exactly
match the data currently on file in the ODJFS PVS.
MCP provider directories must utilize a format specified by ODJFS. Directories
may be region-specific or include multiple regions, however, the providers
within the directory must be divided by region, county, and provider type, in
that order.
The directory must also specify:
- provider address(es) and phone number(s);
- an explanation of how to access providers (e.g. referral required vs.
self-referral);
- an indication of which providers are available to members on a
self-referral basis
- foreign-language speaking PCPs and specialists and the specific foreign
language(s) spoken;
- how members may obtain directory information in alternate formats that
takes into consideration the special needs of eligible individuals
including but not limited to, visually-limited, LEP, and LRP eligible
individuals; and
- any PCP or specialist practice limitations.
PRINTED PROVIDER DIRECTORY
Prior to receiving a provider agreement, all MCPs must develop a printed
provider directory that shall be prior-approved by ODJFS for each covered
population. For example, an MCP who serves CFC and ABD in the Central Region
would have two provider directories, one for CFC and one for ABD. Once approved,
this directory may be regularly updated with provider additions or deletions by
the MCP without ODJFS prior-approval, however, copies of the revised directory
(or inserts) must be submitted to ODJFS prior to distribution to members.
On a quarterly basis, MCPs MUST create an insert to each printed directory that
lists those providers DELETED from the MCP's provider panel during the previous
three months. Although this insert does not need to be prior approved by ODJFS,
copies of the insert must be submitted to ODJFS two weeks prior to distribution
to members.
INTERNET PROVIDER DIRECTORY
MCPs are required to have an internet-based provider directory available in the
same format as their ODJFS-approved printed directory. This internet directory
must allow members to electronically search for MCP panel providers based on
name, provider type, and geographic proximity, and population (e.g. CFC and/or
ABD). If an MCP has one internet-based directory for multiple populations, each
provider must include a description of which population they serve.
Appendix H
Covered Families and Children (CFC) population
Page 9
The internet directory may be updated at any time to include providers who are
NOT one of the ODJFS-required provider types listed on the charts included with
this appendix. ODJFS-required providers MUST be added to the internet directory
within one week of the MCP's notification of ODJFS-approval of the provider via
the Provider Verification process. Providers being deleted from the MCP's panel
must deleted from the internet directory within one week of notification from
the provider to the MCP. Providers being deleted from the MCP's panel must be
posted to the internet directory within one week of notification from the
provider to the MCP of the deletion. These deleted providers must be included in
the inserts to the MCP's provider directory referenced above.
6. FEDERAL ACCESS STANDARDS
MCPs must demonstrate that they are in compliance with the following federally
defined provider panel access standards as required by 42 CFR 438.206:
In establishing and maintaining their provider panel, MCPs must consider the
following:
- The anticipated Medicaid membership.
- The expected utilization of services, taking into consideration the
characteristics and health care needs of specific Medicaid populations
represented in the MCP.
- The number and types (in terms of training, experience, and specialization)
of panel providers required to deliver the contracted Medicaid services.
- The geographic location of panel providers and Medicaid members,
considering distance, travel time, the means of transportation ordinarily
used by Medicaid members, and whether the location provides physical access
for Medicaid members with disabilities.
- MCPs must adequately and timely cover services to an out-of-network
provider if the MCP's contracted provider panel is unable to provide the
services covered under the MCP's provider agreement. The MCP must cover the
out-of-network services for as long as the MCP network is unable to provide
the services. MCPs must coordinate with the out-of-network provider with
respect to payment and ensure that the provider agrees with the applicable
requirements.
Contracting providers must offer hours of operation that are no less than the
hours of operation offered to commercial members or comparable to Medicaid
fee-for-service, if the provider serves only Medicaid members. MCPs must ensure
that services are available 24 hours a day, 7 days a week, when medically
necessary. MCPs must establish mechanisms to ensure that panel providers comply
with timely access requirements, and must take corrective action if there is
failure to comply.
In order to demonstrate adequate provider panel capacity and services, 42 CFR
438.206 and 438.207 stipulates that the MCP must submit documentation to ODJFS,
in a format specified by ODJFS, that demonstrates it offers an appropriate range
of preventive, primary care and specialty
Appendix H
Page 10
services adequate for the anticipated number of members in the service area,
while maintaining a provider panel that is sufficient in number, mix, and
geographic distribution to meet the needs of the number of members in the
service area.
This documentation of assurance of adequate capacity and services must be
submitted to ODJFS no less frequently than at the time the MCP enters into a
contract with ODJFS; at any time there is a significant change (as defined by
ODJFS) in the MCP's operations that would affect adequate capacity and services
(including changes in services, benefits, geographic service or payments); and
at any time there is enrollment of a new population in the MCP.
MCPs are to follow the procedures specified in the current MCP PVS Instructional
Manual, posted on the ODJFS website, in order to comply with these federal
access requirements.
NORTH EAST REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
ADDITIONAL
REQUIRED
TOTAL HOSPITALS:
REQUIRED OUT-OF-
HOSPITALS ASHTABULA CUYAHOGA ERIE GEAUGA HURON LAKE XXXXXX XXXXXX REGION
--------- --------- -------- ---- ------ ----- ---- ------ ------ ----------
GENERAL HOSPITAL(1) 8(2) 1 1(2) 1 1 1 1 1 1
HOSPITAL SYSTEM 1 1
(1) These hospitals must provide obstetrical services if such a hospital is
available in the county/region.
(2) The Cuyahoga hospital requirement may be met by either contracting with (1)
that includes fifty (50) pediatric beds and five (5) pediatric intensive
care unit (PICU) beds OR (2) a single general hospital that includes fifty
(50) pediatric beds and five (5) pediatric intensive care unit (PICU) beds
and a hospital system.
NORTH EAST CENTRAL REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED
REQUIRED HOSPITALS:
HOSPITALS COLUMBIANA MAHONING TRUMBULL OUT-OF-REGION
--------- ---------- -------- -------- -------------
GENERAL HOSPITAL(1) 3 1 1(2) 1
HOSPITAL SYSTEM
(1) These hospitals must provide obstetrical services if such a hospital is
available in the county/region, except where a hospital must meet the
criter specified in footnote #4 below.
(2) Must be a hospital that includes thirty (30) pediatric beds and five (5)
pediatric intensive care unit (PICU)
EAST CENTRAL REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED
REQUIRED HOSPITALS: OUT-
HOSPITALS ASHLAND XXXXXXX XXXXXX PORTAGE RICHLAND XXXXX SUMMIT TUSCARAWAS XXXXX OF-REGION
--------- ------- ------- ------ ------- -------- ----- ------ ---------- ----- ----------------
GENERAL HOSPITAL(1) 8 1 1 1 1 1 1(2) 1 1
HOSPITAL SYSTEM 1 1
(1) These hospitals must provide obstetrical services if such a hospital is
available in the county/region, except where a hospital must meet the
criteria specified in footnote #4 below.
(2) Must be a hospital that includes one hundred (100) pediatric beds and five
(5) pediatric intensive care unit (PICU) beds.
SOUTH EAST REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
HOSPITALS ATHENS BELMONT COSHOCTON GALLIA GUERNSEY XXXXXXXX XXXXXXX JEFFERSON
--------- ------ ------- --------- ------ -------- -------- ------- ---------
GENERAL HOSPITAL(1) 11 1 1 1 1 1 1
HOSPITAL SYSTEM
ADDITIONAL
REQUIRED
HOSPITALS: OUT-
XXXXXXXX XXXXX XXXXXX XXXXXX MUSKINGUM NOBLE XXXXXX XXXXXXXXXX OF-REGION
-------- ----- ------ ------ --------- ----- ------ ---------- ---------------
GENERAL HOSPITAL(1) 1 1 Xxxxxx AND
King's Daughter
AND Children's
Hospital
Columbus
HOSPITAL SYSTEM
(1) These hospitals must provide obsetrical services if such a hospital is
available in the county/region.
CENTRAL REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
HOSPITALS XXXXXXXX DELAWARE FAIRFIELD FAYETTE XXXXXXXX XXXXXXX XXXX LICKING XXXXX
--------- -------- -------- --------- ------- -------- ------- ---- ------- -----
GENERAL HOSPITAL(1) 14 1 1 1 1(2) 1 1 1
HOSPITAL SYSTEM 2 2
ADDITIONAL
REQUIRED
HOSPITALS:
OUT-OF-
MADISON XXXXXX XXXXXX PERRY PICKAWAY XXXX XXXX SCIOTO UNION REGION
------- ------ ------ ----- -------- ---- ---- ------ ----- ----------
GENERAL HOSPITAL(1) 1 1 1 1 1 1 Genesis
Health
Care
System,
Inc.
HOSPITAL SYSTEM
----------
(1) These hospitals must provide obstetrical services if such a hospital is
available in the county/region, except where a hospital must meet the
criteria specified in footnote #4 below.
(2) Must be a hospital that includes one hundred fifty (150) pediatric beds and
twenty-five (25) pediatric intensive care unit (PICU) beds.
SOUTH WEST REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
ADDITIONAL
REQUIRED
TOTAL HOSPITALS:
REQUIRED OUT-OF-
HOSPITALS XXXXX XXXXX XXXXXX CLERMONT XXXXXXX XXXXXXXX HIGHLAND XXXXXX REGION
--------- ----- ----- ------ -------- ------- -------- -------- ------ ----------
GENERAL HOSPITAL(1) 6 1 1 1 1(2) 1 Grandview
OR Miami
Valley
HOSPITAL SYSTEM 2 2
(1) These hospitals must provide obstetrical services if such a hospital is
available in the county/region, except where a hospital must meet the
criteria specified in footnote #4 below.
(2) Must be a hospital that includes two-hundred (200) pediatric beds and
thirty-five (35) pediatric intensive care unit (PICU) beds.
WEST CENTRAL REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
ADDITIONAL
REQUIRED
TOTAL HOSPITALS:
REQUIRED OUT-OF-
HOSPITALS CHAMPAIGN XXXXX XXXXX XXXXXX MIAMI XXXXXXXXXX XXXXXX XXXXXX REGION
--------- --------- ----- ----- ------ ----- ---------- ------ ------ ----------
GENERAL HOSPITAL(1) 6 1 1 1 1 1(2) 1
HOSPITAL SYSTEM 1 1
(1) These hospitals must provide obsetrical services if such a hospital is
available in the county/region, except where a hospital must meet the
criteria specified in footnote #4 below.
(2) Must be a hospital that includes seventy-five (75) pediatric beds and ten
(10) pediatric intensive care unit (PIC
NORTH WEST REGION - HOSPITALS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
HOSPITALS XXXXX AUGLAIZE DEFIANCE XXXXXX XXXXXXX XXXXXX XXXXX XXXXX XXXXXX
--------- ----- -------- -------- ------ ------- ------ ----- ----- ------
GENERAL HOSPITAL(1) 10 1 1 1 1 1
HOSPITAL SYSTEM 1 1(2)
ADDITIONAL
REQUIRED
HOSPITALS:
OUT-OF-
OTTAWA PAULDING XXXXXX SANDUSKY SENECA VAN XXXX XXXXXXXX XXXX WYANDOT REGION
------ -------- ------ -------- ------ -------- -------- ---- ------- -----------
GENERAL HOSPITAL(1) 1 1 1 1 Bellevue
Hospital
Association
HOSPITAL SYSTEM
(1) These hospitals must provide obsetrical services if such a hospital is
available in the county/region.
(2) Must be a hospital system that includes forty-five (45) pediatric beds and
ten (10) pediatric intensive care unit (PICU) beds.
NORTH EAST REGION - PCP CAPACITY
MINIMUM PCP CAPACITY REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED:
PCPS REQUIRED ASHTABULA CUYAHOGA ERIE GEAUGA HURON LAKE XXXXXX XXXXXX IN-REGION *
---- -------- --------- -------- ----- ------ ----- ----- ------ ------ -----------
CAPACITY (1) 98,212 5,256 66,564 2,873 1,111 2,612 5,210 11,431 3,155
FTES 49.11 2.63 33.28 1.44 0.56 1.31 2.61 5.72 1.58
(1) Based on an FTE of 2000 members
* Must be located within the region.
NORTH EAST CENTRAL REGION - PCP CAPACITY
MINIMUM PCP CAPACITY REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED:
PCPS REQUIRED COLUMBIANA MAHONING TRUMBULL IN-REGION *
---- -------- ---------- -------- -------- -----------
Capacity (1) 31,367 5,281 12,039 9,047 5,000
FTEs 15.68 2.64 6.02 4.52 2.50
(1) Based on an FTE of 2000 members
* Must be located within the region.
XXXX XXXXXXX XXXXXX - XXX XXXXXXXX
MINIMUM PCP CAPACITY REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED:
PCPS REQUIRED ASHLAND XXXXXXX XXXXXX PORTAGE RICHLAND XXXXX SUMMIT TUSCARAWAS XXXXX IN-REGION *
---- -------- ------- ------- ------ ------- -------- ------ ------ ---------- ----- -----------
Capacity (1) 55,006 1,732 1,226 794 4,329 5,363 14,376 20,279 3,616 3,291
FTEs 27.50 0.87 0.61 0.40 2.16 2.68 7.19 10.14 1.81 1.65
(1) Based on an FTE of 2000 members
* Must be located within the region.
CENTRAL REGION - PCP CAPACITY
COUNTY CAPACITY (1) FTES
------ ------------ -----
TOTAL REQUIRED 100,253 50.13
XXXXXXXX 2,016 1.01
DELAWARE 2,307 1.15
FAIRFIELD 4,698 2.35
FAYETTE 1,341 0.67
FRANKLIN 55,101 27.55
HOCKING 1,672 0.84
XXXX 2,236 1.12
LICKING 5,897 2.95
XXXXX 1,656 0.83
MADISON 1,378 0.69
XXXXXX 3,042 1.52
XXXXXX 1,492 0.75
PERRY 2,263 1.13
PICKAWAY 2,123 1.06
PIKE 2,116 1.06
XXXX 4,442 2.22
SCIOTO 5,204 2.60
UNION 1,269 0.63
(1) Based on an FTE of 2000 members
* Must be located within the region.
XXXXX XXXX XXXXXX - XXX XXXXXXXX
XXXXXX CAPACITY (1) FTES
------ ------------ -----
TOTAL REQUIRED 53,000 26.50
ATHENS 2,664 1.33
BELMONT 3,178 1.59
COSHOCTON 1,840 0.92
GALLIA 1,918 0.96
GUERNSEY 2,518 1.26
XXXXXXXX 810 0.41
XXXXXXX 2,107 1.05
JEFFERSON 3,418 1.71
XXXXXXXX 4,021 2.01
MEIGS 1,557 0.78
MONROE 750 0.38
MORGON 930 0.47
MUSKINGUM 5,304 2.65
NOBLE 581 0.29
VINTON 1,061 0.53
WASHINGTON 2,755 1.38
ADDITIONAL
REQUIRED:
IN-REGION * 7,000 3.50
(1) Based on an FTE of 2000 members
* Must be located within the region.
SOUTH WEST REGION - PCP CAPACITY
MINIMUM PCP CAPACITY REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED: IN
PCPS REQUIRED XXXXX XXXXX XXXXXX CLERMONT XXXXXXX XXXXXXXX HIGHLAND XXXXXX REGION *
---- -------- ----- ----- ------ -------- ------- -------- -------- ------ ------------
Capacity (1) 58,754 2,063 2,122 12,296 5,787 1,705 29,787 2,240 2,754
FTEs 29.38 1.03 1.06 6.15 2.89 0.85 14.89 1.12 1.38
(1) Based on an FTE of 2000 members
* Must be located within the region.
XXXX XXXXXXX XXXXXX - XXX XXXXXXXX
MINIMUM PCP CAPACITY REQUIREMENTS
ADDITIONAL
TOTAL REQUIRED:
PCPS REQUIRED CHAMPAIGN XXXXX XXXXX XXXXXX MIAMI XXXXXXXXXX XXXXXX XXXXXX IN-REGION *
---- -------- --------- ----- ----- ------ ----- ---------- ------ ------ -----------
Capacity(1) 42,784 1,472 7,225 1,476 4,347 2,550 22,751 1,541 1,422
FTEs 21.39 0.74 3.61 0.74 2.17 1.28 11.38 0.77 0.71
(1) Based on an FTE of 2000 members
* Must be located within the region.
XXXXX XXXX XXXXXX - XXX XXXXXXXX
XXXXXX CAPACITY (1) FTES
------ ------------ -----
TOTAL REQUIRED 68,540 34.27
XXXXX 4,262 2.13
AUGLAIZE 1,228 0.61
DEFIANCE 1,555 0.78
XXXXXX 1,270 0.64
XXXXXXX 2,038 1.02
XXXXXX 1,096 0.55
XXXXX 894 0.45
XXXXX 24,752 12.38
XXXXXX 821 0.41
OTTAWA 1,271 0.64
PAULDING 710 0.36
XXXXXX 770 0.39
SANDUSKY 2,142 1.07
SENECA 2,128 1.06
VAN XXXX 847 0.42
XXXXXXXX 1,478 0.74
WOOD 2,444 1.22
WYANDOT 634 0.32
ADDITIONAL
REQUIRED: IN-
REGION * 18,200 9.10
(1) Based on an FTE of 2000 members
* Must be located within the region.
NORTH EAST REGION - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL ADDITIONAL
REQUIRED REQUIRED
PROVIDER TYPES PROVIDERS(1) ASHTABULA CUYAHOGA ERIE GEAUGA HURON LAKE XXXXXX XXXXXX PROVIDERS(2)
-------------- ------------ --------- -------- ---- ------ ----- ---- ------ ------ ------------
Pediatricians(4) 90 1 66 2 3 8 3 7
OB/GYNs 25 1 16 1 1 1 2 1 2
Vision 33 1 25 1 1 2 1 2
General Surgeons 20 12 1 1 1 2 1 2
Otolaryngologist 6 2 1 3
Allergists 5 2 1 2
Orthopedists 16 8 1 1 2 1 3
Dentists(5) 89 2 65 1 1 1 5 10 3 1
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
NORTH EAST CENTRAL- PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL ADDITIONAL
REQUIRED REQUIRED
PROVIDER TYPES PROVIDERS(1) COLUMBIANA MAHONING TRUMBULL PROVIDERS(2)
-------------- ------------ ---------- -------- -------- ------------
Pediatricians(4) 23 2 10 6 5
OB/GYNs 7 1 3 2 1
Vision 7 3 2 2
General Surgeons 6 1 3 1 1
Otolaryngologist 2 1 1
Allergists 1 1
Orthopedists 4 2 1 1
Dentists(5) 23 2 11 8 2
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
EAST CENTRAL - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL ADDITIONAL
REQUIRED REQUIRED
PROVIDER TYPES PROVIDERS(1) ASHLAND XXXXXXX XXXXXX PORTAGE RICHLAND XXXXX SUMMIT TUSCARAWAS XXXXX PROVIDERS (2)
-------------- ------------ ------- ------- ------ ------- -------- ----- ------ ---------- ----- -------------
Pediatricians(4) 49 1 2 3 14 20 2 2 5
OB/GYNs 17 1 5 8 1 2
Vision 18 1 5 8 4
General Surgeons 13 1 2 3 4 1 1 1
Otolaryngologist 7 2 2 3
Allergists 3 1 1 1
Orthopedists 9 1 2 2 1 3
Dentists(5) 48 2 3 5 13 17 3 3 2
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
SOUTH EAST - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
PROVIDER TYPES PROVIDERS(1) ATHENS BELMONT COSHOCTON GALLIA GUERNSEY XXXXXXXX XXXXXXX
-------------- ------------ ------ ------- --------- ------ -------- -------- -------
Pediatricians(4) 31 1 1 2 1
OB/GYNs 9 1 1
Vision 13 1 1 1 1 1
General Surgeons 8 1 1 1
Otolaryngologist 3 1
Allergists 1
Orthopedists 5 1
Dentists(5) 30 2 3 1 1 3 1
ADDITIONAL
REQUIRED
PROVIDER TYPES JEFFERSON XXXXXXXX XXXXX XXXXXX XXXXXX MUSKINGUM NOBLE XXXXXX XXXXXXXXXX PROVIDERS (2)
-------------- --------- -------- ----- ------ ------ --------- ----- ------ ---------- -------------
Pediatricians(4) 1 2 1 22
OB/GYNs 1 1 1 4
Vision 1 1 2 1 3
General Surgeons 1 1 1 2
Otolaryngologist 1 1
Allergists 1
Orthopedists 4
Dentists(5) 3 2 3 2 9
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
CENTRAL - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
PROVIDER TYPES PROVIDERS(1) XXXXXXXX DELAWARE FAIRFIELD FAYETTE XXXXXXXX XXXXXXX XXXX LICKING XXXXX
-------------- ------------ -------- -------- --------- ------- -------- ------- ---- ------- -----
Pediatricians(4) 86 4 3 55 1 2 1
OB/GYNs 24 2 2 12 1 1
Vision 31 1 2 2 15 1 1 1
General Surgeons 22 1 1 1 10 1 1 1
Otolaryngologist 6 1 4
Allergists 4 2
Orthopedists 13 1 7 1
Dentists(5) 77 1 2 3 1 45 1 2 3 1
ADDITIONAL
REQUIRED
PROVIDER TYPES MADISON XXXXXX XXXXXX XXXXX PICKAWAY XXXX XXXX SCIOTO UNION PROVIDERS (2)
-------------- ------- ------ ------ ----- -------- ---- ---- ------ ----- -------------
Pediatricians(4) 1 2 1 2 2 1 11
OB/GYNs 1 1 1 3
Vision 1 1 1 1 1 3
General Surgeons 1 1 1 1 2
Otolaryngologist 1
Allergists 2
Orthopedists 1 1 2
Dentists(5) 1 2 1 1 1 1 3 2 1 5
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
SOUTH WEST - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL ADDITIONAL
REQUIRED REQUIRED
PROVIDER TYPES PROVIDERS(1) XXXXX XXXXX XXXXXX CLERMONT XXXXXXX XXXXXXXX HIGHLAND XXXXXX PROVIDERS(2)
-------------- ------------ ----- ----- ------ -------- ------- -------- -------- ------ -----------
Pediatricians(4) 59 7 2 1 39 10
OB/GYNs 16 1 2 1 1 9 1 1
Vision 21 3 1 1 11 1 1 3
General Surgeons 13 2 1 1 7 1 1
Otolaryngologist 6 1 3 1 1
Allergists 7 4 3
Orthopedists 9 2 5 2
Dentists(5) 50 1 1 10 4 1 26 2 2 3
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
WEST CENTRAL - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL ADDITIONAL
REQUIRED REQUIRED
PROVIDER TYPES PROVIDERS(1) CHAMPAIGN XXXXX XXXXX XXXXXX MIAMI XXXXXXXXXX XXXXXX XXXXXX PROVIDERS(2)
-------------- ------------ --------- ----- ----- ------ ----- ---------- ------ ------ ------------
Pediatricians(4) 36 2 3 1 22 8
OB/GYNs 12 2 1 1 6 1 1
Vision 20 2 1 2 2 10 1 2
General Surgeons 10 2 2 1 3 2
Otolaryngologist 7 1 3 3
Allergists 4 2 2
Orthopedists 5 1 2 2
Dentists(5) 38 1 5 1 3 3 20 1 4
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
NORTH WEST - PRACTITIONERS
MINIMUM PROVIDER PANEL REQUIREMENTS
TOTAL
REQUIRED
PROVIDER TYPES PROVIDERS(1) XXXXX AUGLAIZE DEFIANCE XXXXXX XXXXXXX XXXXXX XXXXX XXXXX XXXXXX
-------------- ------------ ----- -------- -------- ------ ------- ------ ----- ----- ------
Pediatricians(4) 45 4 1 23
OB/GYNs 13 2 1 5
Vision 18 2 1 1 1 7 1
General Surgeons 13 2 1 4
Otolaryngologist 7 1 1 2
Allergists 3 1 1
Orthopedists 7 2 1 2
Dentists(5) 45 4 1 1 1 2 1 1 20 1
ADDITIONAL
REQUIRED
PROVIDER TYPES OTTAWA PAULDING XXXXXX SANDUSKY SENECA VAN XXXX XXXXXXXX XXXX WYANDOT PROVIDERS(2)
-------------- ------ -------- ------ -------- ------ -------- -------- ---- ------- ------------
Pediatricians(4) 1 1 2 13
OB/GYNs 1 1 1 2
Vision 1 1 2 1
General Surgeons 1 1 2 2
Otolaryngologist 3
Allergists 1
Orthopedists 1 1
Dentists(5) 1 1 2 2 1 1 2 1 2
(1) All required providers must be located within the region.
(2) Additional required providers may be located anywhere within the region.
(3) Preferred Providers are the additional provider contracts that must be
secured in order for the MCP to receive bonus points.
(4) Half of this number must be certified by the American Board of Pediatrics.
(5) No more than two-thirds of this number can be pediatric dentists.
Appendix I
Covered Families and Children population
Page 1
APPENDIX I
PROGRAM INTEGRITY
CFC ELIGIBLE POPULATION
MCPs must comply with all applicable program integrity requirements, including
those specified in 42 CFR 455 and 42 CFR 438 Subpart H.
1. Fraud and Abuse Program:
In addition to the specific requirements of OAC rule 5101:3-26-06, MCPs
must have a program that includes administrative and management
arrangements or procedures, including a mandatory compliance plan to guard
against fraud and abuse. The MCP's compliance plan must designate staff
responsibility for administering the plan and include clear goals,
milestones or objectives, measurements, key dates for achieving identified
outcomes, and explain how the MCP will determine the compliance plan's
effectiveness.
In addition to the requirements in OAC rule 5101:3-26-06, the MCP's
compliance program which safeguards against fraud and abuse must, at a
minimum, specifically address the following:
a. Employee education about false claims recovery: In order to
comply with Section 6032 of the Deficit Reduction Act of 2005
MCPs must, as a condition of receiving Medicaid payment, do the
following:
i. establish and make readily available to all employees,
including the MCP's management, the following written
policies regarding false claims recovery:
a. detailed information about the federal False Claims Act
and other state and federal laws related to the
prevention and detection of fraud, waste, and abuse,
including administrative remedies for false claims and
statements as well as civil or criminal penalties;
b. the MCP's policies and procedures for detecting and
preventing fraud, waste, and abuse; and
c. the laws governing the rights of employees to be
protected as whistleblowers.
ii. include in any employee handbook the required written
policies regarding false claims recovery;
iii. establish written policies for any MCP contractors and
agents that provide detailed information about the federal
False Claims Act and other state and federal laws related to
the prevention and detection of fraud, waste,
Appendix I
Covered Families and Children (CFC) population
Page 2
and abuse, including administrative remedies for false
claims and statements as well as civil or criminal
penalties; the laws governing the rights of employees to be
protected as whistleblowers; and the MCP's policies and
procedures for detecting and preventing fraud, waste, and
abuse. MCPs must make such information readily available to
their subcontractors; and
iv. disseminate the required written policies to all contractors
and agents, who must abide by those written policies.
b. Monitoring for fraud and abuse The MCP's program which safeguards
against fraud and abuse must specifically address the MCP's
prevention, detection, investigation, and reporting strategies in
at least the following areas:
i. Embezzlement and theft - MCPs must monitor activities on an
ongoing basis to prevent and detect activities involving
embezzlement and theft (e.g., by staff, providers,
contractors, etc.) and respond promptly to such violations.
ii. Underutilization of services - MCPs must monitor for the
potential underutilization of services by their members in
order to assure that all Medicaid-covered services are being
provided, as required. If any underutilized services are
identified, the MCP must immediately investigate and, if
indicated, correct the problem(s) which resulted in such
underutilization of services.
The MCP's monitoring efforts must, at a minimum, include the
following activities: a) an annual review of their prior
authorization procedures to determine that they do not
unreasonably limit a member's access to Medicaid-covered
services; b) an annual review of the procedures providers
are to follow in appealing the MCP's denial of a prior
authorization request to determine that the process does not
unreasonably limit a member's access to Medicaid-covered
services; and c) ongoing monitoring of MCP service denials
and utilization in order to identify services which may be
underutilized.
iii. Claims submission and billing - On an ongoing basis, MCPs
must identify and correct claims submission and billing
activities which are potentially fraudulent including, at a
minimum, double-billing and improper coding, such as
upcoding and bundling.
c. Reporting MCP fraud and abuse activities: Pursuant to OAC rule
5101:3-26-06, MCPs are required to submit annually to ODJFS a
report which summarizes the MCP's fraud and abuse activities for
the previous year in each of the areas specified above. The MCP's
report must also identify any proposed changes to the MCP's
compliance plan for the coming year.
Appendix I
Covered Families and Children (CFC) population
Page 3
d. Reporting fraud and abuse: MCPs are required to promptly report
all instances of provider fraud and abuse to ODJFS and member
fraud to the CDJFS. The MCP, at a minimum, must report the
following information on cases where the MCP's investigation has
revealed that an incident of fraud and/or abuse has occurred:
i. provider's name and Medicaid provider number or provider
reporting number (PRN);
ii. source of complaint;
iii. type of provider;
iv. nature of complaint;
v. approximate range of dollars involved, if applicable;
vi. results of MCP's investigation and actions taken;
vii. name(s) of other agencies/entities (e.g., medical board, law
enforcement) notified by MCP; and
viii. legal and administrative disposition of case, including
actions taken by law enforcement officials to whom the case
has been referred.
e. Monitoring for prohibited affiliations: The MCP's policies and
procedures for ensuring that, pursuant to 42 CFR 438.610, the MCP
will not knowingly have a relationship with individuals debarred
by Federal Agencies, as specified in Article XII of the
Agreement.
2. Data Certification: Pursuant to 42 CFR 438.604 and 42 CFR 438.606, MCPs are
required to provide certification as to the accuracy, completeness, and
truthfulness of data and documents submitted to ODJFS which may affect MCP
payment.
a. MCP Submissions: MCPs must submit the appropriate ODJFS-developed
certification concurrently with the submission of the following data
or documents:
i. Encounter Data [as specified in the Data Quality Appendix
(Appendix L)]
ii. Prompt Pay Reports [as specified in the Fiscal Performance
Appendix (Appendix J)]
iii. Cost Reports [as specified in the Fiscal Performance Appendix
(Appendix J)]
Appendix I
Covered Families and Children (CFC) population
Page 4
b. Source of Certification: The above MCP data submissions must be
certified by one of the following:
i. The MCP's Chief Executive Officer;
ii. The MCP's Chief Financial Officer, or
iii. An individual who has delegated authority to sign for, or who
reports directly to, the MCP's Chief Executive Officer or Chief
Financial Officer.
ODJFS may also require MCPs to certify as to the accuracy,
completeness, and truthfulness of additional submissions.
MOLINA
APPENDIX J
FINANCIAL PERFORMANCE
CFC ELIGIBLE POPULATION
1. SUBMISSION OF FINANCIAL STATEMENTS AND REPORTS
MCPs must submit the following financial reports to ODJFS:
a. The National Association of Insurance Commissioners (NAIC) quarterly
and annual Health Statements (hereafter referred to as the "Financial
Statements"), as outlined in Ohio Administrative Code (OAC) rule
5101:3-26-09(B). The Financial Statements must include all required
Health Statement filings, schedules and exhibits as stated in the NAIC
Annual Health Statement Instructions including, but not limited to,
the following sections: Assets, Liabilities, Capital and Surplus
Account, Cash Flow, Analysis of Operations by Lines of Business,
Five-Year Historical Data, and the Exhibit of Premiums, Enrollment and
Utilization. The Financial Statements must be submitted to BMHC even
if the Ohio Department of Insurance (ODI) does not require the MCP to
submit these statements to ODI. A signed hard copy and an electronic
copy of the reports in the NAIC-approved format must both be provided
to ODJFS;
b. Hard copies of annual financial statements for those entities who have
an ownership interest totaling five percent or more in the MCP or an
indirect interest of five percent or more, or a combination of direct
and indirect interest equal to five percent or more in the MCP;
c. Annual audited Financial Statements prepared by a licensed independent
external auditor as submitted to the ODI, as outlined in OAC rule
5101:3-26-09(B);
d. Medicaid Managed Care Plan Annual Ohio Department of Job and Family
Services (ODJFS) Cost Report and the auditor's certification of the
cost report, as outlined in OAC rule 5101:3-26-09(B);
e. Medicaid MCP Annual Restated Cost Report for the prior calendar year.
The restated cost report shall be audited upon BMHC request;
f. Annual physician incentive plan disclosure statements and disclosure
of and changes to the MCP's physician incentive plans, as outlined in
OAC rule 5101:3-26-09(B);
g. Reinsurance agreements, as outlined in OAC rule 5101:3-26-09(C);
Appendix J
Page 2
h. Prompt Pay Reports, in accordance with OAC rule 5101:3-26-09(B). A
hard copy and an electronic copy of the reports in the ODJFS-specified
format must be provided to ODJFS;
i. Notification of requests for information and copies of information
released pursuant to a tort action (i.e., third party recovery), as
outlined in OAC rule 5101:3-26-09.1;
j. Financial, utilization, and statistical reports, when ODJFS requests
such reports, based on a concern regarding the MCP's quality of care,
delivery of services, fiscal operations or solvency, in accordance
with OAC rule 5101:3-26-06(D);
k. In accordance with ORC Section 5111.76 and Appendix C, MCP
Responsibilities, MCPs must submit ODJFS-specified franchise fee
reports in hard copy and electronic formats pursuant to ODJFS
specifications.
2. FINANCIAL PERFORMANCE MEASURES AND STANDARDS
This Appendix establishes specific expectations concerning the financial
performance of MCPs. In the interest of administrative simplicity and
nonduplication of areas of the ODI authority, ODJFS' emphasis is on the
assurance of access to and quality of care. ODJFS will focus only on a
limited number of indicators and related standards to monitor plan
performance. The three indicators and standards for this contract period
are identified below, along with the calculation methodologies. The source
for each indicator will be the NAIC Quarterly and Annual Financial
Statements.
Report Period: Compliance will be determined based on the annual
Financial Statement.
a. INDICATOR: NET WORTH AS MEASURED BY NET WORTH PER MEMBER
Definition: Net Worth = Total Admitted Assets minus Total
Liabilities divided by Total Members across all lines of
business
Standard: For the financial report that covers calendar year 2007,
a minimum net worth per member of $172.00, as determined
from the annual Financial Statement submitted to ODI and
the ODJFS.
The Net Worth Per Member (NWPM) standard is the Medicaid
Managed Care Capitation amount paid to the MCP during
the preceding calendar year, including delivery
payments, but excluding the at-risk amount, expressed as
a per-member per-month figure, multiplied by the
applicable proportion below:
Appendix J
Page 3
0.75 if the MCP had a total membership of 100,000 or
more during that calendar year
0.90 if the MCP had a total membership of less than
100,000 for that calendar year
If the MCP did not receive Medicaid Managed Care
Capitation payments during the preceding calendar year,
then the NWPM standard for the MCP is the average
Medicaid Managed Care capitation amount paid to
Medicaid-contracting MCPs during the preceding calendar
year, including delivery payments, but excluding the
at-risk amount, multiplied by the applicable proportion
above.
b. INDICATOR: ADMINISTRATIVE EXPENSE RATIO
Definition: Administrative Expense Ratio = Administrative Expenses
minus Franchise Fees divided by Total Revenue minus
Franchise Fees.
Standard: Administrative Expense Ratio not to exceed 15%, as
determined from the annual Financial Statement submitted
to ODI and ODJFS.
c. INDICATOR: OVERALL EXPENSE RATIO
Definition: Overall Expense Ratio = The sum of the Administrative
Expense Ratio and the Medical Expense Ratio.
Administrative Expense Ratio = Administrative Expenses
minus Franchise Fees divided by Total Revenue minus
Franchise Fees.
Medical Expense Ratio = Medical Expenses divided by
Total Revenue minus Franchise Fees.
Standard: Overall Expense Ratio not to exceed 100% as determined
from the annual Financial Statement submitted to ODI and
ODJFS.
Penalty for noncompliance: Failure to meet any standard on 2.a., 2.b., or
2.c. above will result in ODJFS requiring the MCP to complete a corrective
action plan (CAP) and specifying the date by which compliance must be
demonstrated. Failure to meet the standard or otherwise comply with the CAP
by the specified date will result in a new membership freeze unless ODJFS
determines that the deficiency does not potentially jeopardize access to or
quality of care or affect the MCP's ability to meet administrative
requirements (e.g., prompt pay requirements). Justifiable reasons for
noncompliance may include one-time events (e.g., MCP investment in
information system products).
If the financial statement is not submitted to ODI by the due date, the MCP
Appendix J
Page 4
continues to be obligated to submit the report to ODJFS by ODI's originally
specified due date unless the MCP requests and is granted an extension by
ODJFS.
Failure to submit complete quarterly and annual Financial Statements on a
timely basis will be deemed a failure to meet the standards and will be
subject to the noncompliance penalties listed for indicators 2.a., 2.b.,
and 2.c., including the imposition of a new membership freeze. The new
membership freeze will take effect at the first of the month following the
month in which the determination was made that the MCP was noncompliant for
failing to submit financial reports timely.
In addition, ODJFS will review two liquidity indicators if a plan
demonstrates potential problems in meeting related administrative
requirements or the standards listed above. The two standards, 2.d and 2.e,
reflect ODJFS' expected level of performance. At this time, ODJFS has not
established penalties for noncompliance with these standards; however,
ODJFS will consider the MCP's performance regarding the liquidity measures,
in addition to indicators 2.a., 2.b., and 2.c., in determining whether to
impose a new membership freeze, as outlined above, or to not issue or renew
a contract with an MCP. The source for each indicator will be the NAIC
Quarterly and annual Financial Statements.
Long-term investments that can be liquidated without significant penalty
within 24 hours, which a plan would like to include in Cash and Short-Term
Investments in the next two measurements, must be disclosed in footnotes on
the NAIC Reports. Descriptions and amounts should be disclosed. Please note
that "significant penalty" for this purpose is any penalty greater than
20%. Also, enter the amortized cost of the investment, the market value of
the investment, and the amount of the penalty.
d. INDICATOR: DAYS CASH ON HAND
Definition: Days Cash on Hand = Cash and Short-Term Investments
divided by (Total Hospital and Medical Expenses plus
Total Administrative Expenses) divided by 365.
Standard: Greater than 25 days as determined from the annual
Financial Statement submitted to ODI and ODJFS.
e. INDICATOR: RATIO OF CASH TO CLAIMS PAYABLE
Definition: Ratio of Cash to Claims Payable = Cash and Short-Term
Investments divided by claims Payable (reported and
unreported).
Standard: Greater than 0.83 as determined from the annual
Financial Statement submitted to ODI and ODJFS.
Appendix J
Page 5
3. REINSURANCE REQUIREMENTS
Pursuant to the provisions of OAC rule 5101:3-26-09 (C), each MCP must
carry reinsurance coverage from a licensed commercial carrier to protect
against inpatient-related medical expenses incurred by Medicaid members.
The annual deductible or retention amount for such insurance must be
specified in the reinsurance agreement and must not exceed $75,000.00,
except as provided below. Except for transplant services, and as provided
below, this reinsurance must cover, at a minimum, 80% of inpatient costs
incurred by one member in one year, in excess of $75,000.00.
For transplant services, the reinsurance must cover, at a minimum, 50% of
transplant related costs incurred by one member in one year, in excess of
$75,000.00.
An MCP may request a higher deductible amount and/or that the reinsurance
cover less than 80% of inpatient costs in excess of the deductible amount.
If the MCP does not have more than 75,000 members in Ohio, but does have
more than 75,000 members between Ohio and other states, ODJFS may consider
alternate reinsurance arrangements. However, depending on the corporate
structures of the Medicaid MCP, other forms of security may be required in
addition to reinsurance. These other security tools may include parental
guarantees, letters of credit, or performance bonds. In determining whether
or not the request will be approved, the ODJFS may consider any or all of
the following:
a. whether the MCP has sufficient reserves available to pay
unexpected claims;
b. the MCP's history in complying with financial indicators 2.a.,
2.b., and 2.c., as specified in this Appendix.
c. the number of members covered by the MCP;
d. how long the MCP has been covering Medicaid or other members on a
full risk basis.
e. risk based capital ratio greater than 2.5 calculated from the
last annual ODI financial statement.
f. scatter diagram or bar graph from the last calendar year that
shows the number of reinsurance claims that exceeded the current
reinsurance deductible.
The MCP has been approved to have a reinsurance policy with a deductible
amount of $150,000 that covers 80% of inpatient costs in excess of the
deductible amount for non-transplant services.
Appendix J
Page 6
Molina has also been approved to delegate the responsibility for
maintaining reinsurance coverage for Molina members who are with Children's
Hospital and Physician Health Care Network (CHPHN) to CHPHN. Molina must
assure that CHPHN maintains a reinsurance policy and that this policy
covers at least 70% of inpatient costs incurred by one member in one year,
in excess of CHPHN's $100,000.00 deductible.
Penalty for noncompliance: If it is determined that an MCP failed to have
reinsurance coverage, that an MCP's deductible exceeds $75,000.00 without
approval from ODJFS, or that the MCP's reinsurance for non-transplant
services covers less than 80% of inpatient costs in excess of the
deductible incurred by one member for one year without approval from ODJFS,
then the MCP will be required to pay a monetary penalty to ODJFS. The
amount of the penalty will be the difference between the estimated amount,
as determined by ODJFS, of what the MCP would have paid in premiums for the
reinsurance policy if it had been in compliance and what the MCP did
actually pay while it was out of compliance plus 5%. For example, if the
MCP paid $3,000,000.00 in premiums during the period of non-compliance and
would have paid $5,000,000.00 if the requirements had been met, then the
penalty would be $2,100,000.00.
If it is determined that an MCP's reinsurance for transplant services
covers less than 50% of inpatient costs incurred by one member for one
year, the MCP will be required to develop a corrective action plan (CAP).
4. PROMPT PAY REQUIREMENTS
In accordance with 42 CFR 447.46, MCPs must pay 90% of all submitted clean
claims within 30 days of the date of receipt and 99% of such claims within
90 days of the date of receipt, unless the MCP and its contracted
provider(s) have established an alternative payment schedule that is
mutually agreed upon and described in their contract. The prompt pay
requirement applies to the processing of both electronic and paper claims
for contracting and non-contracting providers by the MCP and delegated
claims processing entities.
The date of receipt is the date the MCP receives the claim, as indicated by
its date stamp on the claim. The date of payment is the date of the check
or date of electronic payment transmission. A claim means a xxxx from a
provider for health care services that is assigned a unique identifier. A
claim does not include an encounter form.
A "claim" can include any of the following: (1) a xxxx for services; (2) a
line item of services; or (3) all services for one recipient within a xxxx.
A "clean claim" is a claim that can be processed without obtaining
additional information from the provider of a service or from a third
party.
Clean claims do not include payments made to a provider of service or a
third party where the timing of the payment is not directly related to
submission of a completed claim by the provider of service or third party
(e.g., capitation). A clean claim also
Appendix J
Page 7
does not include a claim from a provider who is under investigation for
fraud or abuse, or a claim under review for medical necessity.
Penalty for noncompliance: Noncompliance with prompt pay requirements will
result in progressive penalties to be assessed on a quarterly basis, as
outlined in Appendix N of the Provider Agreement.
5. PHYSICIAN INCENTIVE PLAN DISCLOSURE REQUIREMENTS
MCPs must comply with the physician incentive plan requirements stipulated
in 42 CFR 438.6(h). If the MCP operates a physician incentive plan, no
specific payment can be made directly or indirectly under this physician
incentive plan to a physician or physician group as an inducement to reduce
or limit medically necessary services furnished to an individual.
If the physician incentive plan places a physician or physician group at
substantial financial risk [as determined under paragraph (d) of 42 CFR
422.208] for services that the physician or physician group does not
furnish itself, the MCP must assure that all physicians and physician
groups at substantial financial risk have either aggregate or per-patient
stop-loss protection in accordance with paragraph (f) of 42 CFR 422.208,
and conduct periodic surveys in accordance with paragraph (h) of 42 CFR
422.208.
In accordance with 42 CFR 417.479 and 42 CFR 422.210, MCPs must maintain
copies of the following required documentation and submit to ODJFS
annually, no later than 30 days after the close of the state fiscal year
and upon any modification of the MCP's physician incentive plan:
a. A description of the types of physician incentive arrangements
the MCP has in place which indicates whether they involve a
withhold, bonus, capitation, or other arrangement. If a physician
incentive arrangement involves a withhold or bonus, the percent
of the withhold or bonus must be specified.
b. A description of information/data feedback to a physician/group
on their: 1) adherence to evidence-based practice guidelines; and
2) positive and/or negative care variances from standard clinical
pathways that may impact outcomes or costs. The feedback
information may be used by the MCP for activities such as
physician performance improvement projects that include incentive
programs or the development of quality improvement initiatives.
c. A description of the panel size for each physician incentive
plan. If patients are pooled, then the pooling method used to
determine if substantial financial risk exists must also be
specified.
Appendix J
Page 8
d. If more than 25% of the total potential payment of a
physician/group is at risk for referral services, the MCP must
maintain a copy of the results of the required patient
satisfaction survey and documentation verifying that the
physician or physician group has adequate stop-loss protection,
including the type of coverage (e.g., per member per year,
aggregate), the threshold amounts, and any coinsurance required
for amounts over the threshold.
6. NOTIFICATION OF REGULATORY ACTION
Any MCP notified by the ODI of proposed or implemented regulatory action
must report such notification and the nature of the action to ODJFS no
later than one working day after receipt from ODI. The ODJFS may request,
and the MCP must provide, any additional information as necessary to assure
continued satisfaction of program requirements. MCPs may request that
information related to such actions be considered proprietary in accordance
with established ODJFS procedures. Failure to comply with this provision
will result in an immediate membership freeze.
Appendix K
Covered Families and Children (CFC) population
Page 1
APPENDIX K
QUALITY ASSESSMENT AND PERFORMANCE IMPROVEMENT PROGRAM
AND
EXTERNAL QUALITY REVIEW
CFC ELIGIBLE POPULATION
1. As required by federal regulation, 42 CFR 438.240, each managed care plan
(MCP) must have an ongoing Quality Assessment and Performance Improvement
Program (QAPI) that is annually prior-approved by the Ohio Department of Job and
Family Services (ODJFS). The program must include the following elements:
a. PERFORMANCE IMPROVEMENT PROJECTS
Each MCP must conduct performance improvement projects (PIPs), including
those specified by ODJFS. PIPs must achieve, through periodic measurements
and intervention, significant and sustained improvement in clinical and
non-clinical areas which are expected to have a favorable effect on health
outcomes and satisfaction. MCPs must adhere to ODJFS PIP content and format
specifications.
All ODJFS-specified PIPs must be prior-approved by ODJFS. As part of the
external quality review organization (EQRO) process, the EQRO will assist
MCPs with conducting PIPs by providing technical assistance and will
annually validate the PIPs. In addition, the MCP must annually submit to
ODJFS the status and results of each PIP.
MCPs must initiate the following PIPs:
i. Non-clinical Topic: Identifying children/members with special health
care needs.
ii. Clinical Topic: Well-child visits during the first 15 months of life.
iii. Clinical Topic: Percentage of members aged 2-21 years that access
dental care services.
Initiation of PIPs will begin in the second year of participation in the
Medicaid managed care program.
In addition, as noted in Appendix M, if an MCP fails to meet the Minimum
Performance Standard for selected Clinical Performance Measures, the MCP
will be required to complete a PIP.
b. UNDER- AND OVER-UTILIZATION
Each MCP must have mechanisms in place to detect under- and
over-utilization of health care services. The MCP must specify the
mechanisms used to monitor utilization in its annual submission of the QAPI
program to ODJFS.
Appendix K
Covered Families and Children (CFC) population
Page 2
It should also be noted that pursuant to the program integrity provisions
outlined in Appendix I, MCPs must monitor for the potential
under-utilization of services by their members in order to assure that all
Medicaid-covered services are being provided, as required. If any
under-utilized services are identified, the MCP must immediately
investigate and correct the problem(s) which resulted in such
under-utilization of services.
In addition the MCP must conduct an ongoing review of service denials and
must monitor utilization on an ongoing basis in order to identify services
which may be underutilized.
c. SPECIAL HEALTH CARE NEEDS
Each MCP must have mechanisms in place to assess the quality and
appropriateness of care furnished to children/members with special health
care needs. The MCP must specify the mechanisms used in its annual
submission of the QAPI program to ODJFS.
d. SUBMISSION OF PERFORMANCE MEASUREMENT DATA
Each MCP must submit clinical performance measurement data as required by
ODJFS that enables ODJFS to calculate standard measures. Refer to Appendix
M "Performance Evaluation" for a more comprehensive description of the
clinical performance measures.
Each MCP must also submit clinical performance measurement data as required
by ODJFS that uses standard measures as specified by ODJFS. MCPs are
required to submit Health Employer Data Information Set (HEDIS) audited
data for the following measures:
i. Well Child Visits in the First 15 Months of Life
ii. Child Immunization Status
iii. Adolescent Immunization Status
The measures must have received a "report" designation from the HEDIS
certified auditor and must be specific to the Medicaid population. Data
must be submitted annually and in an electronic format. Data will be used
for MCP clinical performance monitoring and will be incorporated into
comparative reports developed by the EQRO.
Initiation of submission of performance data will begin in the second year
of participation in the Medicaid managed care program.
2. EXTERNAL QUALITY REVIEW
In addition to the following requirements, MCPs must participate in
external quality review activities as outlined in OAC 5101:3-26-07.
Appendix K
Covered Families and Children (CFC) population
Page 3
a. EQRO ADMINISTRATIVE REVIEW AND NON-DUPLICATION OF MANDATORY ACTIVITIES
The EQRO will conduct administrative compliance assessments and QAPI
program reviews for each MCP every three (3) years. The review will
include, but not be limited to, the following domains as specified by
ODJFS: member rights and services, QAPI program, access standards, provider
network, grievance system, case management, coordination and continuity of
care, and utilization management. In accordance with 42 CFR 438.360 and
438.362, MCPs with accreditation from a national accrediting organization
approved by the Centers for Medicare and Medicaid Services (CMS) may
request a non-duplication exemption from certain specified components of
the administrative review. Non-duplication exemptions may not be requested
for SFY 08.
b. ANNUAL REVIEW OF QAPI AND CASE MANAGEMENT PROGRAM
Each MCP must implement an evaluation process to review, revise, and/or
update the QAPI program. The MCP must annually submit its QAPI program for
review and approval by ODJFS.
The annual QAPI and case management/CSHCN (refer to Appendix G) program
submissions are subject to an administrative review by the EQRO. If the
EQRO identifies deficiencies during its review, the MCP must develop and
implement Corrective Action Plan(s) that are prior approved by ODJFS.
Serious deficiencies may result in immediate termination or non-renewal of
the provider agreement.
c. EXTERNAL QUALITY REVIEW PERFORMANCE
In accordance with OAC 5101: 3-26-07, each MCP must participate in clinical
or non-clinical focused quality of care studies as part of the annual
external quality review survey. If the EQRO cites a deficiency in clinical
or non-clinical performance, the MCP will be required to complete a
Corrective Action Plan (e.g., ODJFS technical assistance session), Quality
Improvement Directives or Performance Improvement Projects depending on the
severity of the deficiency. (An example of a deficiency is if an MCP fails
to meet certain clinical or administrative standards as supported by
national evidence-based guidelines or best practices.) Serious deficiencies
may result in immediate termination or non-renewal of the provider
agreement. These quality improvement measures recognize the importance of
ongoing MCP performance improvement related to clinical care and service
delivery.
Appendix L
Covered Families and Children
Page 1
APPENDIX L
DATA QUALITY
CFC ELIGIBLE POPULATION
A high level of performance on the data quality measures established in this
appendix is crucial in order for the Ohio Department of Job and Family Services
(ODJFS) to determine the value of the Medicaid Managed Health Care Program and
to evaluate Medicaid consumers' access to and quality of services. Data
collected from MCPs are used in key performance assessments such as the external
quality review, clinical performance measures, utilization review, care
coordination and case management, and in determining incentives. The data will
also be used in conjunction with the cost reports in setting the premium payment
rates. The following measures, as specified in this appendix, will be calculated
per MCP and include all Ohio Medicaid members receiving services from the MCP
(i.e., Covered Families and Children (CFC) and Aged, Blind, or Disabled (ABD)
membership, if applicable): Encounter Data Omissions, Incomplete Outpatient
Hospital Data, Rejected Encounters, Acceptance Rate, Encounter Data Accuracy,
and Generic Provider Number Usage.
Data sets collected from MCPs with data quality standards include: encounter
data; case management data; data used in the external quality review; members'
PCP data; and appeal and grievance data.
1. ENCOUNTER DATA
For detailed descriptions of the encounter data quality measures below, see
ODJFS Methods for Encounter Data Quality Measures for CFC and ABD.
1.A. ENCOUNTER DATA COMPLETENESS
Each MCP's encounter data submissions will be assessed for completeness. The MCP
is responsible for collecting information from providers and reporting the data
to ODJFS in accordance with program requirements established in Appendix C, MCP
Responsibilities. Failure to do so jeopardizes the MCP's ability to demonstrate
compliance with other performance standards.
1.A.I. ENCOUNTER DATA VOLUME
Measure: The volume measure for each service category, as listed in Table 2
below, is the rate of utilization (e.g., discharges, visits) per 1,000 member
months (MM).
Report Period: The report periods for the SFY 2008 and SFY 2009 contract periods
are listed in Table 1. below.
Appendix L
Covered Families and Children (CFC) population
Page 2
TABLE 1. REPORT PERIODS FOR THE SFY 2008 AND 2009 CONTRACT PERIODS
DATA SOURCE: ESTIMATED
ENCOUNTER DATA FILE QUARTERLY REPORT
QUARTERLY REPORT PERIODS UPDATE ESTIMATED ISSUE DATE CONTRACT PERIOD
------------------------ ---------------------- -------------------- ---------------
Qtr 3 & Qtr 4 2004, 2005, 2006
Qtr 1 2007 July 2007 August 2007
Qtr 3 & Qtr 4 2004, 2005, 2006
Qtr 1, Qtr 2 2007 October 2007 November 2007
SFY 2008
Qtr 4 2004, 2005, 2006
Qtr 1 thru Qtr 3 2007 January 2008 February 2008
Qtr 1 thru Qtr 4: 2005, 2006, 2007 April 2008 May 2008
Qtr 2 thru Qtr 4 2005,
Qtr 1 thru Qtr 4: 2006, 2007 July 2008 August 2008
Qtr 1 2008
Qtr 3, Qtr 4: 2005,
Qtr 1 thru Qtr 4: 2006, 2007 October 2008 November 2008
Qtr 1, Qtr 2 2008
SFY 2009
Qtr 4: 2005,
Qtr 1 thru Qtr 4: 2006, 2007 January 2009 February 2009
Qtr 1 thru Qtr 3: 2008
Qtr 1 thru Qtr 4: 2006, 2007, 2008 April 2009 May 2009
Qtr1 = January to March Qtr2 = April to June Qtr3 = July to September Qtr4 =
October to December
Appendix L
Covered Families and Children (CFC) population
Page 3
TABLE 2. STANDARDS - ENCOUNTER DATA VOLUME (COUNTY-BASED APPROACH)
Data Quality Standard, County-Based Approach: The standards in Table 2 apply to
the MCP's county-based results (see County-Based Approach below). The
utilization rate for all service categories listed in Table 2 must be equal to
or greater than the standard established in Table 2 below.
STANDARD FOR STANDARD FOR
STANDARD FOR DATES DATES OF SERVICE DATES OF
MEASURE PER OF SERVICE 7/1/2003 7/1/2004 THRU SERVICE ON OR
CATEGORY 1,000/MM THRU 6/30/2004 6/30/2006 AFTER 7/1/2006 DESCRIPTION
-------- ------------- ------------------- ---------------- -------------- -------------------------
Inpatient Hospital Discharges 5.4 5.0 5.4 General/acute care,
excluding newborns and
mental health and
chemical dependency
services
Emergency 51.6 51.4 50.7 Includes physician and
Department hospital emergency
department encounters
Dental 38.2 41.7 50.9 Non-institutional and
hospital dental visits
Vision Visits 11.6 11.6 10.6 Non-institutional and
hospital outpatient
optometry and
ophthalmology visits
Primary and 220.1 225.7 233.2 Physician/practitioner
Specialist Care and hospital outpatient
visits
Ancillary Services 144.7 123.0 133.6 Ancillary visits
Behavioral Health Service 7.6 8.6 10.5 Inpatient and outpatient
behavioral encounters
Pharmacy Prescriptions 388.5 457.6 492.2 Prescribed drugs
County-Based Approach: All counties with managed care membership as of February
1, 2006, will be included in a county-based encounter data volume measure until
regional evaluation is implemented for the county's applicable region.. Upon
implementation of regional-based evaluation for a particular county's region,
the county will be included in the MCP's regional-based results and will no
longer be included in the MCP's county-based results. County-based results will
be determined by MCP (i.e., one utilization rate per service category for all
applicable counties) and must be equal to or greater than the standards
established in Table 2 above. [Example: The county-based result for MCP AAA,
which has contracts in the Central and West Central regions, will include
Franklin, Pickaway, Xxxxxxxxxx, Xxxxxx and Xxxxx counties (i.e., counties with
managed care membership as of February 1, 2006). When the regional-based
evaluation is implemented for the Central region, Franklin and Pickaway
counties, along with all other counties in the region, will then be included in
the Central region results for MCP AAA; Montgomery, Greene, and Xxxxx
Appendix L
Covered Families and Children (CFC) population
Page 4
counties will remain in the county-based results for MCP AAA until the West
Central regional measure is implemented.]
Interim Regional-Based Approach:
Prior to the transition to the regional-based approach, encounter data volume
will be evaluated by MCP, by region, using an interim approach. All regions with
managed care membership will be included in results for an interim
regional-based encounter data volume measure until regional evaluation is
implemented for the applicable region (see Regional-Based Approach below).
Encounter data volume will be evaluated by MCP ( i.e., one utilization rate per
service category for all counties in the region). The utilization rate for all
service categories listed in Table 3 must be equal to or greater than the
standard established in Table 3 below. The standards listed in Table 3 below are
based on utilization data for counties with managed care membership as of
February 1, 2006, and have been adjusted to accommodate estimated differences in
utilization for all counties in a region, including counties that did not have
membership as of February 1, 2006.
Prior to implementation of the regional-based approach, an MCP's encounter data
volume will be evaluated using the county-based approach and the interim
regional-based approach. A county with managed care membership as of February 1,
2006, will be included in both the County-Based approach and the Interim
Regional-Based approach until regional evaluation is implemented for the
county's applicable region.
Data Quality Standard, Interim Regional-Based Approach: The standards in Table 3
apply to the MCP's interim regional-based results. The utilization rate for all
service categories listed in Table 3 must be equal to or greater than the
standard established in Table 3 below.
TABLE 3. STANDARDS - ENCOUNTER DATA VOLUME (INTERIM REGIONAL-BASED APPROACH)
STANDARD FOR
DATES OF
SERVICE
MEASURE PER ON OR AFTER
CATEGORY 1,000/MM 7/1/2006 DESCRIPTION
-------- ------------- ------------ -------------------------------
Inpatient Discharges 2.7 General/acute care, excluding
Hospital newborns and mental health and
chemical dependency services
Emergency 25.3 Includes physician and hospital
Department emergency department encounters
Dental 25.5 Non-institutional and hospital
dental visits
Vision Visits 5.3 Non-institutional and hospital
outpatient optometry and
ophthalmology visits
Primary and 116.6 Physician/practitioner and
Specialist Care hospital outpatient visits
Ancillary 66.8 Ancillary visits
Services
Behavioral Service 5.2 Inpatient and outpatient
Health behavioral encounters
Pharmacy Prescriptions 246.1 Prescribed drugs
Appendix L
Covered Families and Children (CFC) population
Page 5
Determination of Compliance: Performance is monitored once every quarter for the
entire report period. If the standard is not met for every service category in
all quarters of the report period in either the county-based or interim
regional-based approach, or both, then the MCP will be determined to be
noncompliant for the report period.
Penalty for noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction. Upon all subsequent measurements
of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6.) of two percent
of the current month's premium payment. Monetary sanctions will not be levied
for consecutive quarters that an MCP is determined to be noncompliant. If an MCP
is noncompliant for three consecutive quarters, membership will be frozen. Once
the MCP is determined to be compliant with the standard and the
violations/deficiencies are resolved to the satisfaction of ODJFS, the penalties
will be lifted, if applicable, and monetary sanctions will be returned.
Regional-Based Approach: Transition to the regional-based approach will occur by
region, after the first four quarters (i.e., full calendar year quarters) of
regional membership. Encounter data volume will be evaluated by MCP, by region,
after determination of the regional-based data quality standards. ODJFS will use
the first four quarters of data (i.e., full calendar year quarters) from all
MCPs serving in an active region to determine minimum encounter volume data
quality standards for that region.
1.A.II. ENCOUNTER DATA OMISSIONS
Omission studies will evaluate the completeness of the encounter data.
Measure: This study will compare the medical records of members during the time
of membership to the encounters submitted. Omission rates will be calculated per
MCP.
The encounters documented in the medical record that do not appear in the
encounter data will be counted as omissions.
Report Period: In order to provide timely feedback on the omission rate of
encounters, the report period will be the most recent from when the measure is
initiated. This measure is conducted annually.
Medical records retrieval from the provider and submittal to ODJFS or its
designee is an integral component of the omission measure. ODJFS has optimized
the sampling to minimize the number of records required. This methodology
requires a high record submittal rate. To aid MCPs in achieving
Appendix L
Covered Families and Children (CFC) population
Page 6
a high submittal rate, ODJFS will give at least an 8 week period to retrieve and
submit medical records as a part of the validation process. A record submittal
rate will be calculated as a percentage of the records requested for the study.
Data Quality Standard: The data quality standard is a maximum omission rate of
15% for studies with report periods ending in CY 2007 and CY 2008.
Penalty for Noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction. Upon all subsequent measurements
of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6) of one percent
of the current month's premium payment. Once the MCP is performing at standard
levels and violations/deficiencies are resolved to the satisfaction of ODJFS,
the money will be refunded.
1.A.III. INCOMPLETE OUTPATIENT HOSPITAL DATA
Since July 1, 1997, MCPs have been required to provide both the revenue code and
the HCPCS code on applicable outpatient hospital encounters. ODJFS will be
monitoring, on a quarterly basis, the percentage of hospital encounters which
contain a revenue code and CPT/HCPCS code. A CPT/HCPCS code must accompany
certain revenue center codes. These codes are listed in Appendix B of Ohio
Administrative Code rule 5101:3-2-21 (fee-for-service outpatient hospital
policies) and in the methods for calculating the completeness measures.
Measure: The percentage of outpatient hospital line items with certain revenue
center codes, as explained above, which had an accompanying valid procedure
(CPT/HCPCS) code. The measure will be calculated per MCP.
Report Period: For the SFY 2008 and SFY 2009 contract periods, performance will
be evaluated using the report periods listed in 1.a.i., Table 1.
Data Quality Standard: The data quality standard is a minimum rate of 95%.
Determination of Compliance: Performance is monitored once every quarter for all
report periods. For quarterly reports that are issued on or after July 1, 2007,
an MCP will be determined to be noncompliant for the quarter if the standard is
not met in any report period and the initial instance of noncompliance in a
report period is determined on or after July 1, 2007. An initial instance of
noncompliance means that the result for the applicable report period was in
compliance as determined in the prior quarterly report, or the instance of
noncompliance is the first determination for an MCP's first quarter of
measurement.
Appendix L
Covered Families and Children (CFC) population
Page 7
Penalty for noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction. Upon all subsequent quarterly
measurements of performance, if an MCP is again determined to be noncompliant
with the standard, ODJFS will impose a monetary sanction (see Section 6) of one
percent of the current month's premium payment. Once the MCP is performing at
standard levels and violations/deficiencies are resolved to the satisfaction of
ODJFS, the money will be refunded.
1.A.IV. INCOMPLETE DATA FOR LAST MENSTRUAL PERIOD
As outlined in ODJFS Encounter Data Specifications, the last menstrual period
(LMP) field is a required encounter data field. It is discussed in Item 14 of
the "HCFA 1500 Billing Instructions." The date of the LMP is essential for
calculating the clinical performance measures and allows the ODJFS to adjust
performance expectations for the length of a pregnancy.
The occurrence code and date fields on the UB-92, which are "optional" fields,
can also be used to submit the date of the LMP. These fields are described in
Items 32a & b, 33a & b, 34a & b, 35a & b of the "Inpatient Hospital" and
"Outpatient Hospital UB-92 Claim Form Instructions."
An occurrence code value of '10' indicates that a LMP date was provided. The
actual date of the LMP would be given in the 'Occurrence Date' field.
Measure: The percentage of recipients with a live birth during the report period
where a "valid" LMP date was given on one or more of the recipient's perinatal
claims. If the LMP date is before the date of birth and there is a difference of
between 119 and 315 days between the date the recipient gave birth and the LMP
date, then the LMP date will be considered a valid date. The measure will be
calculated per MCP (i.e., to include the MCP's service area for the CFC.
Report Period: For the SFY 2008 contract period, performance will be evaluated
using the January - December 2007 report period. For the SFY 2009 contract
period, performance will be evaluated using the January - December 2008 report
period.
Data Quality Standard: The data quality standard is a minimum rate of 80%.
Penalty for noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction. Upon all subsequent measurements
of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6.) of one percent
of the current month's premium payment. Once the MCP is performing at standard
levels and violations/deficiencies are resolved to the satisfaction of ODJFS,
the money will be refunded.
1.A.V. REJECTED ENCOUNTERS
Appendix L
Covered Families and Children (CFC) population
Page 8
Encounters submitted to ODJFS that are incomplete or inaccurate are rejected and
reported back to the MCPs on the Exception Report. If an MCP does not resubmit
rejected encounters, ODJFS' encounter data set will be incomplete.
Measure 1 only applies to MCPs that have had Medicaid membership for more than
one year.
Measure 1: The percentage of encounters submitted to ODJFS that are rejected.
The measure will be calculated per MCP.
Report Period: For the SFY 2008 contract period, performance will be evaluated
using the following report periods: April - June 2007; July - September 2007;
October - December 2007, January - March 2008, and April - June 2008. For the
SFY 2009 contract period, performance will be evaluated using the following
report periods: July - September 2008; October - December 2008, January - March
2009, and April - June 2009.
Data Quality Standard for measure 1: Data Quality Standard 1 is a maximum
encounter data rejection rate of 10% for each file type in the ODJFS-specified
medium per format for encounters submitted in SFY 2004 and thereafter. The
measure will be calculated per MCP.
Determination of Compliance: Performance is monitored once every quarter.
Compliance determination with the standard applies only to the quarter under
consideration and does not include performance in previous quarters.
Penalty for noncompliance with the Data Quality Standard for measure 1: The
first time an MCP is noncompliant with a standard for this measure, ODJFS will
issue a Sanction Advisory informing the MCP that any future noncompliance
instances with the standard for this measure will result in ODJFS imposing a
monetary sanction. Upon all subsequent measurements of performance, if an MCP is
again determined to be noncompliant with the standard, ODJFS will impose a
monetary sanction (see Section 6.) of one percent of the current month's premium
payment. The monetary sanction will be applied for each file type in the
ODJFS-specified medium per format that is determined to be out of compliance.
Once the MCP is performing at standard levels and violations/deficiencies are
resolved to the satisfaction of ODJFS, the money will be refunded.
Measure 2 only applies to MCPs that have had Medicaid membership for one year or
less.
Measure 2: The percentage of encounters submitted to ODJFS that are rejected.
The measure will be calculated per MCP.
Report Period: The report period for Measure 2 is monthly. Results are
calculated and performance is monitored monthly. The first reporting month
begins with the third month of enrollment.
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Data Quality Standard for measure 2: The data quality standard is a maximum
encounter data rejection rate for each file type in the ODJFS-specified medium
per format as follows:
Third through sixth months with membership: 50%
Seventh through twelfth month with membership: 25%
Files in the ODJFS-specified medium per format that are totally rejected will
not be considered in the determination of noncompliance.
Determination of Compliance: Performance is monitored once every month.
Compliance determination with the standard applies only to the month under
consideration and does not include performance in previous quarters.
Penalty for Noncompliance with the Data Quality Standard for measure 2: If the
MCP is determined to be noncompliant for either standard, ODJFS will impose a
monetary sanction of one percent of the MCP's current month's premium payment.
The monetary sanction will be applied for each file type in the ODJFS-specified
medium per format that is determined to be out of compliance. The monetary
sanction will be applied only once per file type per compliance determination
period and will not exceed a total of two percent of the MCP's current month's
premium payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money
will be refunded. Special consideration will be made for MCPs with less than
1,000 members.
0.X.XX. ACCEPTANCE RATE
This measure only applies to MCPs that have had Medicaid membership for one year
or less.
Measure: The rate of encounters that are submitted to ODJFS and accepted
(accepted encounters per 1,000 member months). The measure will be calculated
per MCP
Report Period: The report period for this measure is monthly. Results are
calculated and performance is monitored monthly. The first reporting month
begins with the third month of enrollment.
Data Quality Standard: The data quality standard is a monthly minimum accepted
rate of encounters for each file type in the ODJFS-specified medium per format
as follows:
Third through sixth month with 50 encounters per 1,000 MM for NCPDP
membership: 65 encounters per 1,000 MM for NSF
20 encounters per 1,000 MM for UB-92
Seventh through twelfth month 250 encounters per 1,000 MM for NCPDP
of membership: 350 encounters per 1,000 MM for NSF
100 encounters per 1,000 MM for UB-92
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Determination of Compliance: Performance is monitored once every month.
Compliance determination with the standard applies only to the month under
consideration and does not include performance in previous months.
Penalty for Noncompliance: If the MCP is determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction of one percent of the MCP's
current month's premium payment. The monetary sanction will be applied for each
file type in the ODJFS-specified medium per format that is determined to be out
of compliance. The monetary sanction will be applied only once per file type per
compliance determination period and will not exceed a total of two percent of
the MCP's current month's premium payment. Once the MCP is performing at
standard levels and violations/deficiencies are resolved to the satisfaction of
ODJFS, the money will be refunded. Special consideration will be made for MCPs
with less than 1,000 members.
1.A.VII. INCOMPLETE BIRTH WEIGHT DATA
Measure: The percentage of newborn delivery inpatient encounters during the
report period which contained a birth weight. If a value of "88" through "96" is
found on any of the five condition code fields on the UB-92 inpatient claim
format, then the encounter will be considered to have a birth weight. The
condition code fields are described in Items 24-30 of the "Inpatient Hospital,
UB-92 Claim Form Instructions." The measure will be calculated per MCP (i.e., to
include the MCP's entire service area for the CFC membership.
Report Period: For the SFY 2008 contract period, performance will be evaluated
using the January - December 2007 report period. For the SFY 2009 contract
period, performance will be evaluated using the January - December 2008 report
period.
Data Quality Standard: The data quality standard is a minimum rate of 90%.
Penalty for noncompliance: If an MCP is determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 6.) of one percent
of the current month's premium payment. Once the MCP is performing at standard
levels and violations/deficiencies are resolved to the satisfaction of ODJFS,
the money will be refunded.
1.B. ENCOUNTER DATA ACCURACY
As with data completeness, MCPs are responsible for assuring the collection and
submission of accurate data to ODJFS. Failure to do so jeopardizes MCPs'
performance, credibility and, if not corrected, will be assumed to indicate a
failure in actual performance.
1.B.I. ENCOUNTER DATA ACCURACY STUDIES
Measure 1: The focus of this accuracy study will be on delivery encounters. Its
primary purpose will be to verify that MCPs submit encounter data accurately and
to ensure only one payment is
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made per delivery. The rate of appropriate payments will be determined by
comparing a sample of delivery payments to the medical record. The measure will
be calculated per MCP (i.e., to include the MCP's entire service area for the
CFC membership.
Report Period: In order to provide timely feedback on the accuracy rate of
encounters, the report period will be the most recent from when the measure is
initiated. This measure is conducted annually.
Medical records retrieval from the provider and submittal to ODJFS or its
designee is an integral component of the validation process. ODJFS has optimized
the sampling to minimize the number of records required. This methodology
requires a high record submittal rate. To aid MCPs in achieving a high submittal
rate, ODJFS will give at least an 8 week period to retrieve and submit medical
records as a part of the validation process. A record submittal rate will be
calculated as a percentage of all records requested for the study.
Data Quality Standard 1 for Measure 1: For results that are finalized during the
contract year, the accuracy rate for encounters generating delivery payments is
100%.
Penalty for noncompliance: The MCP must participate in a detailed review of
delivery payments made for deliveries during the report period. Any duplicate or
unvalidated delivery payments must be returned to ODJFS.
Data Quality Standard 2 for Measure 1: A minimum record submittal rate of 85%.
Penalty for noncompliance: For all encounter data accuracy studies that are
completed during this contract period, if an MCP is noncompliant with the
standard, ODJFS will impose a non-refundable $10,000 monetary sanction.
Measure 2: This accuracy study will compare the accuracy and completeness of
payment data stored in MCPs' claims systems during the study period to payment
data submitted to and accepted by ODJFS. The measure will be calculated per MCP.
Payment information found in MCPs' claims systems for paid claims that does not
match payment information found on a corresponding encounter will be counted as
omissions.
Report Period: In order to provide timely feedback on the omission rate of
encounters, the report period will be the most recent from when the measure is
initiated. This measure is conducted annually.
Data Quality Standard for Measure 2: TBD for SFY 2008 and SFY 2009 based on
study conducted in SFY 2007 (standard to be released in June, 2007).
Penalty for Noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance
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instances with the standard for this measure will result in ODJFS imposing a
monetary sanction. Upon all subsequent measurements of performance, if an MCP is
again determined to be noncompliant with the standard, ODJFS will impose a
monetary sanction (see Section 6) of one percent of the current month's premium
payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money
will be refunded.
1.B.II. GENERIC PROVIDER NUMBER USAGE
Measure: This measure is the percentage of non-pharmacy encounters with the
generic provider number. Providers submitting claims which do not have an MMIS
provider number must be submitted to ODJFS with the generic provider number
9111115. The measure will be calculated per MCP.
All other encounters are required to have the MMIS provider number of the
servicing provider. The report period for this measure is quarterly.
Report Period: For the SFY 2008 and SFY 2009 contract periods, performance will
be evaluated using the report periods listed in 1.a.i., Table 1.
Data Quality Standard: A maximum generic provider number usage rate of 10%.
Determination of Compliance: Performance is monitored once every quarter for all
report periods. For quarterly reports that are issued on or after July 1, 2007,
an MCP will be determined to be noncompliant for the quarter if the standard is
not met in any report period and the initial instance of noncompliance in a
report period is determined on or after July 1, 2007. An initial instance of
noncompliance means that the result for the applicable report period was in
compliance as determined in the prior quarterly report, or the instance of
noncompliance is the first determination for an MCP's first quarter of
measurement.
Penalty for noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction.
Upon all subsequent measurements of performance, if an MCP is again determined
to be noncompliant with the standard, ODJFS will impose a monetary sanction (see
Section 6.) of three percent of the current month's premium payment. Once the
MCP is performing at standard levels and violations/deficiencies are resolved to
the satisfaction of ODJFS, the money will be refunded.
1.C. TIMELY SUBMISSION OF ENCOUNTER DATA
1.C.I. TIMELINESS
ODJFS recommends submitting encounters no later than thirty-five days after the
end of the month in which they were paid. ODJFS does not monitor standards
specifically for timeliness, but the
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minimum claims volume (Section 1.a.i.) and the rejected encounter (Section
1.a.v.) standards are based on encounters being submitted within this time
frame.
1.C.II. SUBMISSION OF ENCOUNTER DATA FILES IN THE ODJFS-SPECIFIED MEDIUM PER
FORMAT
Information concerning the proper submission of encounter data may be obtained
from the ODJFS Encounter Data File and Submission Specifications document. The
MCP must submit a letter of certification, using the form required by ODJFS,
with each encounter data file in the ODJFS-specified medium per format.
The letter of certification must be signed by the MCP's Chief Executive Officer
(CEO), Chief Financial Officer (CFO), or an individual who has delegated
authority to sign for, and who reports directly to, the MCP's CEO or CFO.
2. CASE MANAGEMENT DATA
ODJFS designed a case management system (CAMS) in order to monitor MCP
compliance with program requirements specified in Appendix G, Coverage and
Services. Each MCP's case management data submissions will be assessed for
completeness and accuracy. The MCP is responsible for submitting a case
management file every month. Failure to do so jeopardizes the MCP's ability to
demonstrate compliance with CSHCN requirements. For detailed descriptions of the
case management measures below, see ODJFS Methods for Case Management Data
Quality Measures.
2.A. CASE MANAGEMENT SYSTEM DATA ACCURACY
2.A.I. OPEN CASE MANAGEMENT SPANS FOR DISENROLLED MEMBERS
Measure: The percentage of the MCP's adult and children case management records
in the Screening, Assessment, and Case Management System that have open case
management date spans for members who have disenrolled from the MCP.
Report Period: For the SFY 2007 contract period, January - March 2007, and April
- June 2007 report periods. For the SFY 2008 contract period, July - September
2007, October - December 2007, January - March 2008, and April - June 2008
report periods. For the SFY 2009 contract period, July - September 2008, October
- December 2008, January - March 2009, and April - June 2009 report periods.
Statewide and Regional Data Quality Standard: A rate of open case management
spans for disenrolled members of no more than 1.0%.
For an MCP which had membership as of February 1, 2006: Performance will be
evaluated using: 1) region-based results for any active region in which all
selected MCPs had at least 10,000 members during each month of the entire report
period; and/or 2) the statewide result for all counties
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that were not included in the region-based results, but in which the MCP had
managed care membership as of February 1, 2006.
For any MCP which did not have membership as of February 1, 2006: Performance
will begin to be evaluated using region-based results for any active region in
which all selected MCPs had at least 10,000 members during each month of the
entire report period.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region.
Penalty for noncompliance: If an MCP is noncompliant with the standard, then the
ODJFS will issue a Sanction Advisory informing the MCP that a monetary sanction
will be imposed if the MCP is noncompliant for any future report periods. Upon
all subsequent semi-annual measurements of performance, if an MCP is again
determined to be noncompliant with the standard, ODJFS will impose a monetary
sanction of one-half of one percent of the current month's premium payment. Once
the MCP is performing at standard levels and violations/deficiencies are
resolved to the satisfaction of ODJFS, the money will be refunded.
2.B. TIMELY SUBMISSION OF CASE MANAGEMENT FILES
Data Quality Submission Requirement: The MCP must submit Case Management files
on a monthly basis according to the specifications established in ODJFS' Case
Management File and Submission Specifications.
Penalty for noncompliance: See Appendix N, Compliance Assessment System, for the
penalty for noncompliance with this requirement.
3. EXTERNAL QUALITY REVIEW DATA
In accordance with federal law and regulations, ODJFS is required to conduct an
independent quality review of contracting managed care plans. The OAC rule
5101:3-26-07(C) requires MCPs to submit data and information as requested by
ODJFS or its designee for the annual external quality review.
Two information sources are integral to these studies: encounter data and
medical records. Because encounter data is used to draw samples for the clinical
studies, quality must be sufficient to ensure valid sampling.
An adequate number of medical records must then be retrieved from providers and
submitted to ODJFS or its designee in order to generalize results to all
applicable members. To aid MCPs in achieving the required medical record
submittal rate, ODJFS will give at least an eight week period to retrieve and
submit medical records.
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Covered Families and Children (CFC) population
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If an MCP does not complete a study because too few medical records are
submitted, accurate evaluation of clinical quality in the study area cannot be
determined for the individual MCP and the assurance of adequate clinical quality
for the program as a whole is jeopardized.
3.A. INDEPENDENT EXTERNAL QUALITY REVIEW
Measure: The percentage of requested records for a study conducted by the
External Quality Review Organization (EQRO) that are submitted by the managed
care plan.
Report Period: The report period is one year. Results are calculated and
performance is monitored annually. Performance is measured with each review.
Data Quality Standard: A minimum record submittal rate of 85% for each clinical
measure.
Penalty for noncompliance for Data Quality Standard: For each study that is
completed during this contract period, if an MCP is noncompliant with the
standard, ODJFS will impose a non-refundable $10,000 monetary sanction.
4. MEMBERS' PCP DATA
The designated PCP is the physician who will manage and coordinate the overall
care for CFC members, including those who have case management needs. The MCP
must submit a Members' Designated PCP file every month. Specialists may and
should be identified as the PCP as appropriate for the member's condition per
the specialty types specified for the CFC population in ODJFS Member's PCP Data
File and Submission Specifications; however, no CFC member may have more than
one PCP identified for a given month.
4.A. TIMELY SUBMISSION OF MEMBER'S PCP DATA
Data Quality Submission Requirement: The MCP must submit a Members' Designated
PCP Data file on a monthly basis according to the specifications established in
ODJFS Member's PCP Data File and Submission Specifications.
Penalty for noncompliance: See Appendix N, Compliance Assessment System, for the
penalty for noncompliance with this requirement.
4.B. DESIGNATED PCP FOR NEWLY ENROLLED MEMBERS
Measure: The percentage of MCP's newly enrolled members who were designated a
PCP by their effective date of enrollment.
Report Periods: For the SFY 2007 contract period, performance will be evaluated
quarterly using the January - March 2007 and April - June 2007 report periods.
For the SFY 2008 contract period, performance will be evaluated quarterly using
the July-September 2007, October - December 2007, January - March 2008 and April
- June 2008 report periods. For the SFY
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2009 contract period, performance will be evaluated quarterly using the
July-September 2008, October - December 2008, January - March 2009 and April -
June 2009 report periods.
Data Quality Standard: SFY 2007 will be informational only. A minimum rate of
75% of new members with PCP designation by their effective date of enrollment
for quarter 1 and quarter 2 of SFY 2008. A minimum rate of 85% of new members
with PCP designation by their effective date of enrollment for quarter 3 and
quarter 4 of SFY 2008. For SFY 2009, a minimum rate of 85% of new members with
PCP designation by their effective date of enrollment.
Statewide Approach: MCPs will be evaluated using a statewide result, including
all regions in which an MCP has CFC membership.
Penalty for noncompliance: If an MCP is noncompliant with the standard, ODJFS
will impose a monetary sanction of one-half of one percent the current month's
premium payment. Once the MCP is performing at standard levels and
violations/deficiencies are resolved to the satisfaction of ODJFS, the money
will be refunded. As stipulated in OAC rule 5101:3-26-08.2, each new member must
have a designated primary care physician (PCP) prior to their effective date of
coverage. Therefore, MCPs are subject to additional corrective action measures
under Appendix N, Compliance Assessment System, for failure to meet this
requirement.
5. APPEALS AND GRIEVANCES DATA
Pursuant to OAC rule 5101:3-26-08.4, MCPs are required to submit information at
least monthly to ODJFS regarding appeal and grievance activity. ODJFS requires
these submissions to be in an electronic data file format pursuant to the Appeal
File and Submission Specifications and Grievance File and Submission
Specifications.
The appeal data file and the grievance data file must include all appeal and
grievance activity, respectively, for the previous month, and must be submitted
by the ODJFS-specified due date. These data files must be submitted in the
ODJFS-specified format and with the ODJFS-specified filename in order to be
successfully processed.
Penalty for noncompliance: MCPs who fail to submit their monthly electronic data
files to the ODJFS by the specified due date or who fail to resubmit, by no
later than the end of that month, a file which meets the data quality
requirements will be subject to penalty as stipulated under the Compliance
Assessment System (Appendix N).
6. NOTES
6.A. PENALTIES, INCLUDING MONETARY SANCTIONS, FOR NONCOMPLIANCE
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Penalties for noncompliance with standards outlined in this appendix, including
monetary sanctions, will be imposed as the results are finalized. With the
exception of Sections 1.a.i., 1.a.iii., 1.a.v., 0.x.xx., and 0.x.xx, no monetary
sanctions described in this appendix will be imposed if the MCP is in its first
contract year of Medicaid program participation. Notwithstanding the penalties
specified in this Appendix, ODJFS reserves the right to apply the most
appropriate penalty to the area of deficiency identified when an MCP is
determined to be noncompliant with a standard. Monetary penalties for
noncompliance with any individual measure, as determined in this appendix, shall
not exceed $300,000 during each evaluation period.
Refundable monetary sanctions will be based on the premium payment in the month
of the cited deficiency and due within 30 days of notification by ODJFS to the
MCP of the amount.
Any monies collected through the imposition of such a sanction will be returned
to the MCP (minus any applicable collection fees owed to the Attorney General's
Office, if the MCP has been delinquent in submitting payment) after the MCP has
demonstrated full compliance with the particular program requirement and the
violations/deficiencies are resolved to the satisfaction of ODJFS. If an MCP
does not comply within two years of the date of notification of noncompliance,
then the monies will not be refunded.
6.B. COMBINED REMEDIES
If ODJFS determines that one systemic problem is responsible for multiple
deficiencies, ODJFS may impose a combined remedy which will address all areas of
deficient performance. The total fines assessed in any one month will not exceed
15% of the MCP's monthly premium payment.
6.C. MEMBERSHIP FREEZES
MCPs found to have a pattern of repeated or ongoing noncompliance may be subject
to a membership freeze.
6.D. RECONSIDERATION
Requests for reconsideration of monetary sanctions and enrollment freezes may be
submitted as provided in Appendix N, Compliance Assessment System.
6.E. CONTRACT TERMINATION, NONRENEWALS, OR DENIALS
Upon termination either by the MCP or ODJFS, nonrenewal, or denial of an MCP
provider agreement, all previously collected refundable monetary sanctions will
be retained by ODJFS.
Appendix M
Covered Families and Children (CFC) population
Page 1
APPENDIX M
PERFORMANCE EVALUATION
CFC ELIGIBLE POPULATION
This appendix establishes minimum performance standards for managed care plans
(MCPs) in key program areas. The intent is to maintain accountability for
contract requirements. Standards are subject to change based on the revision or
update of applicable national standards, methods or benchmarks. Performance will
be evaluated in the categories of Quality of Care, Access, Consumer
Satisfaction, and Administrative Capacity. Each performance measure has an
accompanying minimum performance standard. MCPs with performance levels below
the minimum performance standards will be required to take corrective action.
The Ohio Medicaid managed care program will transition to a regional-based
system as managed care expands statewide, beginning in SFY 2007. Evaluation of
performance will transition to a regional-based approach after completion of the
statewide expansion. Given that statewide expansion was not complete by December
31, 2006, ODJFS may adjust performance measure reporting periods based on the
number of months an MCP has had regional membership. Due to differences in data
and reporting requirements, transition to the regional-based approach will vary
by performance measure. Unless otherwise noted, performance measures and
standards (see Sections 1, 2, 3 and 4) will be applicable for all counties in
which the MCP has membership as of February 1, 2006, until the regional-based
approach is developed.
Selected measures in this appendix will be used to determine pay-for-performance
(P4P) as specified in Appendix O, Pay for Performance.
1. QUALITY OF CARE
1.A.I. INDEPENDENT EXTERNAL QUALITY REVIEW
In accordance with federal law and regulations, state Medicaid agencies must
annually provide for an external quality review of the quality outcomes and
timeliness of, and access to, services provided by Medicaid-contracting MCPs
[(42 CFR 438.204(d)]. The external review assists the state in assuring MCP
compliance with program requirements and facilitates the collection of accurate
and reliable information concerning MCP performance.
Measure: The independent external quality review covers both an administrative
review and focused quality of care studies as outlined in Appendix K.
Report Period: Performance will be evaluated using the reviews conducted during
SFY 2008.
Action Required for Deficiencies: For all reviews conducted during the contract
period, if the EQRO cites a deficiency in the administrative review or quality
of care studies, the MCP will be required to complete a Corrective Action Plan,
Quality Improvement Directive, or Performance Improvement Project as outlined in
Appendix K. Serious deficiencies may result in immediate termination or
non-renewal of the provider agreement.
Appendix M
Covered Families and Children (CFC) population
Page 2
1.B. CHILDREN WITH SPECIAL HEALTH CARE NEEDS (CSHCN)
In order to ensure state compliance with the provisions of 42 CFR 438.208, the
Bureau of Managed Health Care established Children with Special Health Care
Needs (CSHCN) basic program requirements in Appendix G, Coverage and Services,
and corresponding minimum performance standards as described below. The purpose
of these measures is to provide appropriate and targeted case management
services to CSHCN.
0.X.X.XXXX MANAGEMENT OF CHILDREN
Measure: The average monthly case management rate for children under 21 years of
age.
Report Period: For the SFY 2007 contract period, January - March 2007, and April
- June 2007 report periods. For the SFY 2008 contract period, July - September
2007, October - December 2007, January - March 2008, and April - June 2008
report periods. For the SFY 2009 contract period, July - September 2008, October
- December 2008, January - March 2009, and April - June 2009 report periods.
County-Based Approach: MCPs with managed care membership as of February 1, 2006
will be evaluated using their county-based statewide result until regional
evaluation is implemented for the county's applicable region. The county-based
statewide result will include data for all counties in which the MCP had
membership as of February 1, 2006 that are not included in any regional-based
result. Regional-based results will not be used for evaluation until all
selected MCPs in an active region have at least 10,000 members during each month
of the entire report period. Upon implementation of regional-based evaluation
for a particular county's region, the county will be included in the MCP's
regional-based result and will no longer be included in the MCP's county-based
statewide result. [Example: The county-based statewide result for MCP AAA, which
has contracts in the Central and West Central regions, will include Franklin,
Pickaway, Xxxxxxxxxx, Xxxxxx and Xxxxx counties (i.e., counties in which MCP AAA
had managed care membership as of February 1, 2006). When regional-based
evaluation is implemented for the Central region, Franklin and Pickaway
counties, along with all other counties in the region, will then be included in
the Central region results for MCP AAA; Montgomery, Greene, and Xxxxx counties
will remain in the county-based statewide result for evaluation of MCP AAA until
the West Central regional-based approach is implemented.]
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. Performance will begin to be evaluated using
regional-based results for any active region in which all selected MCPs had at
least 10,000 members during each month of the entire report period.
County and Regional-Based Minimum Performance Standard: For the third and fourth
quarters of SFY 2007, a case management rate of 5.0%. For SFY 2008, a case
management rate of 5.0%. For SFY 2009, a case management rate of 6.0%.
Appendix M
Covered Families and Children (CFC) population
Page 3
Penalty for Noncompliance: The first time an MCP is noncompliant with a standard
for this measure, ODJFS will issue a Sanction Advisory informing the MCP that
any future noncompliance instances with the standard for this measure will
result in ODJFS imposing a monetary sanction. Upon all subsequent measurements
of performance, if an MCP is again determined to be noncompliant with the
standard, ODJFS will impose a monetary sanction (see Section 5) of two percent
of the current month's premium payment. Monetary sanctions will not be levied
for consecutive quarters that an MCP is determined to be noncompliant. If an MCP
is noncompliant for a subsequent quarter, new member selection freezes or a
reduction of assignments will occur as outlined in Appendix N of the Provider
Agreement. Once the MCP is determined to be compliant with the standard and the
violations/deficiencies are resolved to the satisfaction of ODJFS, the penalties
will be lifted, if applicable, and monetary sanctions will be returned.
1.B.II. CASE MANAGEMENT OF CHILDREN WITH AN ODJFS-MANDATED CONDITION
Measure 1: The percent of children under 21 years of age with a positive
identification through an ODJFS administrative review of data for the
ODJFS-mandated case management condition of asthma that are case managed.
Measure 2: The percent of children age 17 and under with a positive
identification through an ODJFS administrative review of data for the
ODJFS-mandated case management condition of teenage pregnancy that are case
managed.
Measure 3: The percent of children under 21 years of age with a positive
identification through an ODJFS administrative review of data for the
ODJFS-mandated case management condition of HIV/AIDS that are case managed.
Report Periods for Measures 1, 2, and 3: For the SFY 2007 contract period,
January - March 2007, and April - June 2007 report periods. For the SFY 2008
contract period, July - September 2007, October - December 2007, January - March
2008, and April - June 2008 report periods. For the SFY 2009 contract period,
July - September 2008, October - December 2008, January - March 2009, and April
- June 2009 report periods.
County-Based Approach: MCPs with managed care membership as of February 1, 2006
will be evaluated using their county-based statewide result until regional
evaluation is implemented for the county's applicable region. The county-based
statewide result will include data for all counties in which the MCP had
membership as of February 1, 2006 that are not included in any regional-based
result. Regional-based results will not be used for evaluation until all
selected MCPs in an active region have at least 10,000 members during each month
of the entire report period. Upon implementation of regional-based evaluation
for a particular county's region, the county will be included in the MCP's
regional-based result and will no longer be included in the MCP's county-based
statewide result. [Example: The county-based statewide result for MCP AAA, which
has contracts in the Central and West Central regions, will include Franklin,
Pickaway, Xxxxxxxxxx, Xxxxxx and Xxxxx counties (i.e., counties in which MCP AAA
had managed care membership as of February 1, 2006). When regional-based
evaluation is implemented for the Central region, Franklin and Pickaway
counties, along with all other counties in the region, will then be included in
the
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Central region results for MCP AAA; Montgomery, Greene, and Xxxxx counties will
remain in the county-based statewide result for evaluation of MCP AAA until the
West Central regional-based approach is implemented.]
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. Performance will begin to be evaluated using
regional-based results for any active region in which all selected MCPs had at
least 10,000 members during each month of the entire report period.
County and Regional-Based Minimum Performance Standard for Measures 1 and 3: For
the third and fourth quarters of SFY 2007, a case management rate of 70%. For
SFY 2008, a case management rate of 70%. For SFY 2009, a case management rate of
80%.
County and Regional-Based Minimum Performance Standard for Measure 2:For the
third and fourth quarters of SFY 2007, a case management rate of 60%. For SFY
2008, a case management rate of 60%. For SFY 2009, a case management rate of
70%.
Penalty for Noncompliance for Measures 1 and 2: The first time an MCP is
noncompliant with a standard for this measure, ODJFS will issue a Sanction
Advisory informing the MCP that any future noncompliance instances with the
standard for this measure will result in ODJFS imposing a monetary sanction.
Upon all subsequent measurements of performance, if an MCP is again determined
to be noncompliant with the standard, ODJFS will impose a monetary sanction (see
Section 5) of two percent of the current month's premium payment. Monetary
sanctions will not be levied for consecutive quarters that an MCP is determined
to be noncompliant. If an MCP is noncompliant for a subsequent quarter, new
member selection freezes or a reduction of assignments will occur as outlined in
Appendix N of the Provider Agreement. Once the MCP is determined to be compliant
with the standard and the violations/deficiencies are resolved to the
satisfaction of ODJFS, the penalties will be lifted, if applicable, and monetary
sanctions will be returned. Note: For the first reporting period during which
regional results are used to evaluate performance, measures 1, 2, and 3 are
reporting-only measures. For SFY 2008 and SFY 2009, measure 3 is a
reporting-only measure.
1.C. CLINICAL PERFORMANCE MEASURES
MCP performance will be assessed based on the analysis of submitted encounter
data for each year. For certain measures, standards are established; the
identification of these standards is not intended to limit the assessment of
other indicators for performance improvement activities. Performance on multiple
measures will be assessed and reported to the MCPs and others, including
Medicaid consumers.
The clinical performance measures described below closely follow the National
Committee for Quality Assurance's Health Plan Employer Data and Information Set
(HEDIS). Minor adjustments to HEDIS measures were required to account for the
differences between the commercial population and the Medicaid population such
as shorter and interrupted enrollment periods. NCQA may
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annually change its method for calculating a measure. These changes can make it
difficult to evaluate whether improvement occurred from a prior year. For this
reason, ODJFS will use the same methods to calculate the baseline results and
the results for the period in which the MCP is being held accountable. For
example, the same methods were being used to calculate calendar year 2005
results (the baseline period) and calendar year 2006 results. The methods will
be updated and a new baseline will be created during 2007 for calendar year 2006
results. These results will then serve as the baseline to evaluate whether
improvement occurred from calendar year 2006 to calendar year 2007. Clinical
performance measure results will be calculated after a sufficient amount of time
has passed after the end of the report period in order to allow for claims
runout. For a comprehensive description of the clinical performance measures
below, see ODJFS Methods for Clinical Performance Measures for the Medicaid CFC
Managed Care Program. Performance standards are subject to change based on the
revision or update of NCQA methods or other national standards, methods or
benchmarks.
For an MCP which had membership as of February 1, 2006: Prior to the transition
to the regional-based approach, MCP performance will be evaluated using an MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006. For reporting periods CY 2007 and CY 2008, targets and performance
standards for Clinical Performance Measures in this Appendix (1.c.i - 1.c.vii)
will be applicable to all counties in which MCPs had membership as of February
1, 2006. The final reporting year for the counties in which an MCP had
membership as of February 1, 2006, will be CY 2008.
For any MCP which did not have membership as of February 1, 2006: Performance
will be evaluated using a regional-based approach for any active region in which
the MCP had membership. Regional-Based Approach: MCPs will be evaluated by
region, using results for all counties included in the region. CY 2008 will be
the first reporting year that MCPs will be held accountable to the performance
standards for an active region, and penalties will be applied for noncompliance.
CY 2007 will be the first baseline reporting year for an active region.
ODJFS will use a sufficient amount of data needed per performance measure from
all MCPs serving an active region to determine performance standards and targets
for that region. For example, should a measure call for one calendar year of
baseline data, first full calendar year data will be used. CY 2008 will be the
first reporting year for measures that call for one year of baseline data.
Should a measure call for two calendar years of baseline data, the first two
full calendar years of data will be used. CY 2009 will be the first reporting
year for measures that call for two years of baseline data.
Report Period: In order to adhere to the statewide expansion timeline, reporting
periods may be adjusted based on the number of months of managed care
membership. For the SFY 2007 contract period, performance will be evaluated
using the January - December 2006 report period. For the SFY 2008 contract
period, performance will be evaluated using the January - December 2007 report
period. For the SFY 2009 contract period, performance will be evaluated using
the January - December 2008 report period.
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1.C.I. PERINATAL CARE - FREQUENCY OF ONGOING PRENATAL CARE
Measure: The percentage of enrolled women with a live birth during the year who
received the expected number of prenatal visits. The number of observed versus
expected visits will be adjusted for length of enrollment.
County-Based Target: At least 80% of the eligible population must receive 81% or
more of the expected number of prenatal visits.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 10% decrease in the difference between the target and the previous
report period's results. (For example, if last year's results were 20%, then the
difference between the target and last year's results is 60%. In this example,
the standard is an improvement in performance of 10% of this difference or 6%.
In this example, results of 26% or better would be compliant with the standard.)
Action Required for Noncompliance: If the standard is not met and the results
are below 42% (44% for SFY 2009), then the MCP is required to complete a
Performance Improvement Project, as described in Appendix K, Quality Assessment
and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above 42% (44% for SFY 2009),
then ODJFS will issue a Quality Improvement Directive which will notify the MCP
of noncompliance and may outline the steps that the MCP must take to improve the
results.
1.C.II. PERINATAL CARE - INITIATION OF PRENATAL CARE
Measure: The percentage of enrolled women with a live birth during the year who
had a prenatal visit within 42 days of enrollment or by the end of the first
trimester for those women who enrolled in the MCP during the early stages of
pregnancy.
County-Based Target: At least 90% of the eligible population initiate prenatal
care within the specified time.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 10% decrease in the difference between the target and the previous
year's results.
Action Required for Noncompliance: If the standard is not met and the results
are below 71% (74% for SFY 2009), then the MCP is required to complete a
Performance Improvement Project, as described in Appendix K, Quality Assessment
and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above 71% (74% for SFY 2009),
then ODJFS will issue a Quality Improvement Directive which will notify the MCP
of noncompliance and may outline the steps that the MCP must take to improve the
results.
1.C.III. PERINATAL CARE - POSTPARTUM CARE
Measure: The percentage of women who delivered a live birth who had a postpartum
visit on or between 21 days and 56 days after delivery.
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County-Based Target: At least 80% of the eligible population must receive a
postpartum visit.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 5% decrease in the difference between the target and the previous
year's results.
Action Required for Noncompliance: If the standard is not met and the results
are below 48% (50% for SFY 2009), then the MCP is required to complete a
Performance Improvement Project, as described in Appendix K, Quality Assessment
and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above 48% (50% for SFY 2009),
then ODJFS will issue a Quality Improvement Directive which will notify the MCP
of noncompliance and may outline the steps that the MCP must take to improve the
results.
1.C.IV. PREVENTIVE CARE FOR CHILDREN - WELL-CHILD VISITS
Measure: The percentage of children who received the expected number of
well-child visits adjusted by age and enrollment. The expected number of visits
is as follows:
Children who turn 15 months old: six or more well-child visits.
Children who were 3, 4, 5, or 6, years old: one or more well-child visits.
Children who were 12 through 21 years old: one or more well-child visits.
County-Based Target: At least 80% of the eligible children receive the expected
number of well-child visits.
County-Based Minimum Performance Standard for Each of the Age Groups: The level
of improvement must result in at least a 10% decrease in the difference between
the target and the previous year's results.
Action Required for Noncompliance (15 month old age group): If the standard is
not met and the results are below 34% (42% for SFY 2009), then the MCP is
required to complete a Performance Improvement Project, as described in Appendix
K, Quality Assessment and Performance Improvement Program, to address the area
of noncompliance. If the standard is not met and the results are at or above 34%
(42% for SFY 2009), then ODJFS will issue a Quality Improvement Directive which
will notify the MCP of noncompliance and may outline the steps that the MCP must
take to improve the results.
Action Required for Noncompliance (3-6 year old age group): If the standard is
not met and the results are below 50% (57% for SFY 2009), then the MCP is
required to complete a Performance Improvement Project, as described in Appendix
K, Quality Assessment and Performance Improvement Program, to address the area
of noncompliance. If the standard is not met and the results are at or above 50%
(57% for SFY 2009), then ODJFS will issue a Quality Improvement Directive which
will notify the MCP of noncompliance and may outline the steps that the MCP must
take to improve the results.
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Action Required for Noncompliance (12-21 year old age group): If the standard is
not met and the results are below 30% (33% for SFY 2009), then the MCP is
required to complete a Performance Improvement Project, as described in Appendix
K, Quality Assessment and Performance Improvement Program, to address the area
of noncompliance. If the standard is not met and the results are at or above 30%
(33% for SFY 2009), then ODJFS will issue a Quality Improvement Directive which
will notify the MCP of noncompliance and may outline the steps that the MCP must
take to improve the results.
1.C.V. USE OF APPROPRIATE MEDICATIONS FOR PEOPLE WITH ASTHMA
Measure: The percentage of members with persistent asthma who were enrolled for
at least 11 months with the plan during the year and who received prescribed
medications acceptable as primary therapy for long-term control of asthma.
County-Based Target: At least 95% of the eligible population must receive the
recommended medications.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 10% decrease in the difference between the target and the previous
year's results.
Action Required for Noncompliance: If the standard is not met and the results
are below 83% (84% for SFY 2009), then the MCP is required to complete a
Performance Improvement Project, as described in Appendix K, Quality Assessment
and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above 83% (84% for SFY 2009),
then ODJFS will issue a Quality Improvement Directive which will notify the MCP
of noncompliance and may outline the steps that the MCP must take to improve the
results.
0.X.XX. ANNUAL DENTAL VISITS
Measure: The percentage of enrolled members age 4 through 21 who were enrolled
for at least 11 months with the plan during the year and who had at least one
dental visit during the year.
County-Based Target: At least 60% of the eligible population receive a dental
visit.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 10% decrease in the difference between the target and the previous
year's results.
Action Required for Noncompliance: If the standard is not met and the results
are below 40% (42% for SFY 2009), then the MCP is required to complete a
Performance Improvement Project, as described in Appendix K, Quality Assessment
and Performance Improvement Program, to address the area of noncompliance. If
the standard is not met and the results are at or above 40% (42% for SFY 2009),
then ODJFS will issue a Quality Improvement Directive which will notify the MCP
of noncompliance and may outline the steps that the MCP must take to improve the
results.
1.C.VII. LEAD SCREENING
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Measure: The percentage of one and two year olds who received a blood lead
screening by age group.
County-Based Target: At least 80% of the eligible population receive a blood
lead screening.
County-Based Minimum Performance Standard for Each of the Age Groups: The level
of improvement must result in at least a 10% decrease in the difference between
the target and the previous year's results.
Action Required for Noncompliance (1 year olds): If the standard is not met and
the results are below 45% then the MCP is required to complete a Performance
Improvement Project, as described in Appendix K, Quality Assessment and
Performance Improvement Program, to address the area of noncompliance. If the
standard is not met and the results are at or above 45%, then ODJFS will issue a
Quality Improvement Directive which will notify the MCP of noncompliance and may
outline the steps that the MCP must take to improve the results.
Action Required for Noncompliance (2 year olds): If the standard is not met and
the results are below 28% then the MCP is required to complete a Performance
Improvement Project, as described in Appendix K, Quality Assessment and
Performance Improvement Program, to address the area of noncompliance. If the
standard is not met and the results are at or above 28%, then ODJFS will issue a
Quality Improvement Directive which will notify the MCP of noncompliance and may
outline the steps that the MCP must take to improve the results.
2. ACCESS
Performance in the Access category will be determined by the following measures:
Primary Care Physician (PCP) Turnover, Children's Access to Primary Care, and
Adults' Access to Preventive/Ambulatory Health Services. For a comprehensive
description of the access performance measures below, see ODJFS Methods for
Access Performance Measures for the Medicaid CFC Managed Care Program.
2.A. PCP TURNOVER
A high PCP turnover rate may affect continuity of care and may signal poor
management of providers. However, some turnover may be expected when MCPs end
contracts with physicians who are not adhering to the MCP's standard of care.
Therefore, this measure is used in conjunction with the children and adult
access measures to assess performance in the access category.
Measure: The percentage of primary care physicians affiliated with the MCP as of
the beginning of the measurement year who were not affiliated with the MCP as of
the end of the year.
For an MCP which had membership as of February 1, 2006: Prior to the transition
to the regional-based approach, MCP performance will be evaluated using an MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006. The minimum performance standard in this Appendix (2.a) will be
applicable to the MCP's statewide result for the counties in
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which the MCP had membership as of February 1, 2006. The last reporting year
using the MCP's statewide result for the counties in which the MCP had
membership as of February 1, 2006 for performance evaluation is CY 2007; the
last reporting year using the MCP's statewide result for the counties in which
the MCP had membership as of February 1, 2006 for P4P(Appendix O) is CY 2008.
For any MCP which did not have membership as of February 1, 2006: Performance
will be evaluated using a regional-based approach for any active region in which
the MCP had membership.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. ODJFS will use the first full calendar year of
data (which may be adjusted based on the number of months of managed care
membership). from all MCPs serving an active region to determine a minimum
performance standard for that region. CY 2008 will be the first reporting year
that MCPs will be held accountable to the performance standards for an active
region, and penalties will be applied for noncompliance.
Report Period: In order to adhere to the statewide expansion timeline, reporting
periods may be adjusted based on the number of months of managed care
membership. For the SFY 2007 contract period, performance will be evaluated
using the January - December 2006 report period. For the SFY 2008 contract
period, performance will be evaluated using the January - December 2007 report
period. For the SFY 2009 contract period, performance will be evaluated using
the January - December 2008 report period.
County-Based Minimum Performance Standard: A maximum PCP Turnover rate of 18%.
Action Required for Noncompliance: MCPs are required to perform a causal
analysis of the high PCP turnover rate and assess the impact on timely access to
health services, including continuity of care. If access has been reduced or
coordination of care affected, then the MCP must develop and implement an action
plan to address the findings.
2.B. CHILDREN'S ACCESS TO PRIMARY CARE
This measure indicates whether children aged 12 months to 11 years are accessing
PCPs for sick or well-child visits.
Measure: The percentage of members age 12 months to 11 years who had a visit
with an MCP PCP-type provider.
For an MCP which had membership as of February 1, 2006: Prior to the transition
to the regional-based approach, MCP performance will be evaluated using an MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006. The minimum performance standard in this Appendix (2.b) will be
applicable to the MCP's statewide result for the counties in which the MCP had
membership as of February 1, 2006. The last reporting year using the MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006 is CY 2008.
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For any MCP which did not have membership as of February 1, 2006: Performance
will be evaluated using a regional-based approach for any active region in which
the MCP had membership.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. ODJFS will use the first two full calendar
years of data (which may be adjusted based on the number of months of managed
care membership) from all MCPs serving an active region to determine a minimum
performance standard for that region. CY 2009 will be the first reporting year
that MCPs will be held accountable to the performance standards for an active
region, and penalties will be applied for noncompliance. Performance measure
results for that region will be calculated after a sufficient amount of time has
passed after the end of the report period in order to allow for claims runout.
Report Period: In order to adhere to the statewide expansion timeline, reporting
periods may be adjusted based on the number of months of managed care
membership. For the SFY 2007 contract period, performance will be evaluated
using the January - December 2006 report period. For the SFY 2008 contract
period, performance will be evaluated using the January - December 2007 report
period. For the SFY 2009 contract period, performance will be evaluated using
the January - December 2008 report period.
County-Based Minimum Performance Standards:
CY 2006 report period - 70% of children must receive a visit.
CY 2007 report period - 71% of children must receive a visit
CY 2008 report period - TBD (in May 2007)
Penalty for Noncompliance: If an MCP is noncompliant with the Minimum
Performance Standard, then the MCP must develop and implement a corrective
action plan.
2.C. ADULTS' ACCESS TO PREVENTIVE/AMBULATORY HEALTH SERVICES
This measure indicates whether adult members are accessing health services.
Measure: The percentage of members age 20 and older who had an ambulatory or
preventive-care visit.
For an MCP which had membership as of February 1, 2006: Prior to the transition
to the regional-based approach, MCP performance will be evaluated using an MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006. The minimum performance standard in this Appendix (2.c) will be
applicable to the MCP's statewide result for the counties in which the MCP had
membership as of February 1, 2006. The last reporting year using the MCP's
statewide result for the counties in which the MCP had membership as of February
1, 2006 for performance evaluation is CY2007; the last reporting year using the
MCP's statewide result for the counties in which the MCP had membership as of
February 1, 2006 for P4P (Appendix O) is CY 2008.
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For any MCP which did not have membership as of February 1, 2006: Performance
will be evaluated using a regional-based approach for any active region in which
the MCP had membership.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. ODJFS will use the first full calendar year of
data (which may be adjusted based on the number of months of managed care
membership) from all MCPs serving an active region to determine a minimum
performance standard for that region. CY 2008 will be the first reporting year
that MCPs will be held accountable to the performance standards for an active
region, and penalties will be applied for noncompliance. Performance measure
results for that region will be calculated after a sufficient amount of time has
passed after the end of the report period in order to allow for claims runout.
Report Period: In order to adhere to the statewide expansion timeline, reporting
periods may be adjusted based on the number of months of managed care
membership. For the SFY 2007 contract period, performance will be evaluated
using the January - December 2006 report period. For the SFY 2008 contract
period, performance will be evaluated using the January - December 2007 report
period. For the SFY 2009 contract period, performance will be evaluated using
the January - December 2008 report period.
County-Based Minimum Performance Standards:
CY 2006 report period - 63% of adults must receive a visit.
CY 2007 report period - 63% of adults must receive a visit.
CY 2008 report period - TBD (in May 2007)
Penalty for Noncompliance: If an MCP is noncompliant with the Minimum
Performance Standard, then the MCP must develop and implement a corrective
action plan.
2.D. MEMBERS' ACCESS TO DESIGNATED PCP
The MCP must encourage and assist CFC members without a designated primary care
physician (PCP) to establish such a relationship, so that a designated PCP can
coordinate and manage a member's health care needs. This measure is to be used
to assess MCPs' performance in the access category.
Measure: The percentage of members who had a visit through members' designated
PCPs.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. ODJFS will use the first full calendar year of
data (CY2007) as a baseline from all MCPs serving CFC membership to determine a
minimum performance standard for that region. CY 2008 will be the first
reporting year that MCPs will be held accountable to the performance standards
for an active region and penalties will be applied for noncompliance.
Performance measure results for that region will be calculated after a
sufficient amount of time has passed after the end of the report period in order
to allow for claims runout.
Report Period: For the SFY 2009 contract period, performance will be evaluated
using the January - December 2008 report period.
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Minimum Performance Standards: TBD
Penalty for Noncompliance: If an MCP is noncompliant with the Minimum
Performance Standard, then the MCP must develop and implement a corrective
action plan.
3. CONSUMER SATISFACTION
In accordance with federal requirements and in the interest of assessing
enrollee satisfaction with MCP performance, ODJFS annually conducts independent
consumer satisfaction surveys. Results are used to assist in identifying and
correcting MCP performance overall and in the areas of access, quality of care,
and member services. For SFY 2007 and SFY 2008, performance in this category
will be determined by the overall satisfaction score. For a comprehensive
description of the Consumer Satisfaction performance measure below, see ODJFS
Methods for Consumer Satisfaction Performance Measures for the Medicaid CFC
Managed Care Program.
Measure: Overall Satisfaction with MCP: The average rating of the respondents to
the Consumer Satisfaction Survey who were asked to rate their overall
satisfaction with their MCP. The results of this measure are reported annually.
County-Based Approach: Prior to the transition to the regional-based approach,
MCP performance will be evaluated using an MCP's statewide result. For
performance evaluation, the last year to use the county-based approach will be
SFY 2008, using CY 2008 data. For P4P (Appendix O), the last year to use the
county-based approach will be SFY 2009, using CY 2009 data.
Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. ODJFS will use the first full calendar year of
regional data (CY 2008 adult and child survey results from all MCPs serving CFC
membership to establish a measure and determine regional minimum performance
standards. For performance evaluation, the first year to use the regional-based
approach will be SFY 2009, using CY 2009 data. For P4P (Appendix O), the first
year to use the regional-based approach will be SFY 2010, using CY 2010 data.
Report Period: For the SFY 2007 contract period, performance will be evaluated
using the results from the most recent consumer satisfaction survey completed
prior to the end of the SFY 2007. For the SFY 2008 contract period, performance
will be evaluated using the results from the most recent consumer satisfaction
survey completed prior to the end of the SFY 2008. For the SFY 2009 contract
period, performance will be evaluated using the results from the most recent
consumer satisfaction survey completed prior to the end of the SFY 2009.
County-Based Minimum Performance Standard: An average score of no less than 7.0.
Penalty for noncompliance: If an MCP is determined noncompliant with the Minimum
Performance Standard, then the MCP must develop a corrective action plan and
provider agreement renewals may be affected.
4. ADMINISTRATIVE CAPACITY
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The ability of an MCP to meet administrative requirements has been found to be
both an indicator of current plan performance and a predictor of future
performance. Deficiencies in administrative capacity make the accurate
assessment of performance in other categories difficult, with findings
uncertain. Performance in this category will be determined by the Compliance
Assessment System, and the emergency department diversion program. For a
comprehensive description of the Administrative Capacity performance measures
below, see ODJFS Methods for Administrative Capacity Performance Measures for
the Medicaid CFC Managed Care Program.
4.A. COMPLIANCE ASSESSMENT SYSTEM
Measure: The number of points accumulated during a rolling 12-month period
through the Compliance Assessment System.
Report Period: For the SFY 2008 and SFY 2009 contract periods, performance will
be evaluated using a rolling 12-month report period.
Performance Standard: A maximum of 15 points
Penalty for Noncompliance: Penalties for points are established in Appendix N,
Compliance Assessment System.
4.B. EMERGENCY DEPARTMENT DIVERSION
Managed care plans must provide access to services in a way that assures access
to primary and urgent care in the most effective settings and minimizes
inappropriate utilization of emergency department (ED) services. MCPs are
required to identify high utilizers of ED services and implement action plans
designed to minimize inappropriate ED utilization.
Measure: The percentage of members who had four or more ED visits during the six
month reporting period.
For an MCP which had membership as of February 1, 2006: Prior to the transition
to the regional-based approach, MCP performance will be evaluated using an MCP's
statewide result for the counties in which the MCP had membership as of
February 1, 2006. The minimum performance standard and the target in this
Appendix (4.b) will be applicable to the MCP's statewide result for the counties
in which the MCP had membership as of February 1, 2006. The last reporting
period using the MCP's statewide result for the counties in which the MCP had
membership as of February 1, 2006 for performance evaluation is July-December
2007; the last reporting period using the MCP's statewide result for the
counties in which the MCP had membership as of February 1, 2006 for P4P
(Appendix O) is July-December 2006.
For any MCP which did not have membership as of February 1, 2006: Performance
will be evaluated using a regional-based approach for any active region in which
the MCP had membership.
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Regional-Based Approach: MCPs will be evaluated by region, using results for all
counties included in the region. The reporting period will be a full calendar
year. ODJFS will use the first full calendar year of data, which may be adjusted
based on the number of months of managed care membership, as a baseline from all
MCPs serving an active region to determine a minimum performance standard and a
target for that region. CY 2008 will be the first reporting year that MCPs will
be held accountable to the performance standards for an active region, and
penalties will be applied for noncompliance. Performance measure results for
that region will be calculated after a sufficient amount of time has passed
after the end of the report period in order to allow for claims runout.
Regional-Based Measure: The percentage of members who had TBD or more ED visits
during the 12 month reporting period.
Report Period: In order to adhere to the statewide expansion timeline, reporting
periods may be adjusted based on the number of months of managed care
membership. For the SFY 2007 contract period, a baseline level of performance
will be set using the January - June 2006 report period. Results will be
calculated for the reporting period of July - December 2006 and compared to the
baseline results to determine if the minimum performance standard is met. For
the SFY 2008 contract period, a baseline level of performance will be set using
the January - June 2007 report period (which may be adjusted based on the number
of months of managed care membership). Results will be calculated for the
reporting period of July - December 2007 and compared to the baseline results to
determine if the minimum performance standard is met. SFY 2008 is also the first
year for regional based reporting, using January - December 2007 as a baseline.
For the SFY 2009 contract period, results will be calculated for the reporting
period January - December 2008 and compared to the baseline.
County-Based Target: A maximum of 0.70% of the eligible population will have
four or more ED visits during the reporting period.
County-Based Minimum Performance Standard: The level of improvement must result
in at least a 10% decrease in the difference between the target and the baseline
period results.
Penalty for Noncompliance: If the standard is not met and the results are above
1.1%, then the MCP must develop a corrective action plan, for which ODJFS may
direct the MCP to develop the components of their EDD program as specified by
ODJFS. If the standard is not met and the results are at or below 1.1%, then the
MCP must develop a Quality Improvement Directive.
5. NOTES
Given that unforeseen circumstances (e.g., revision or update of applicable
national standards, methods or benchmarks, or issues related to program
implementation) may impact performance assessment as specified in Sections 1
through 4, ODJFS reserves the right to apply the most
Appendix M
Covered Families and Children (CFC) population
Page 16
appropriate penalty to the area of deficiency identified with any individual
measure, notwithstanding the penalties specified in this Appendix.
5.A. REPORT PERIODS
Unless otherwise noted, the most recent report or study finalized prior to the
end of the contract period will be used in determining the MCP's performance
level for that contract period.
5.B. MONETARY SANCTIONS
Penalties for noncompliance with individual standards in this appendix will be
imposed as the results are finalized. Penalties for noncompliance with
individual standards for each period compliance is determined in this appendix
will not exceed $250,000.
Refundable monetary sanctions will be based on the capitation payment in the
month of the cited deficiency and due within 30 days of notification by ODJFS to
the MCP of the amount. Any monies collected through the imposition of such a
sanction would be returned to the MCP (minus any applicable collection fees owed
to the Attorney General's Office, if the MCP has been delinquent in submitting
payment) after they have demonstrated improved performance in accordance with
this appendix. If an MCP does not comply within two years of the date of
notification of noncompliance, then the monies will not be refunded.
5.C. COMBINED REMEDIES
If ODJFS determines that one systemic problem is responsible for multiple
deficiencies, ODJFS may impose a combined remedy which will address all areas of
deficient performance. The total fines assessed in any one month will not exceed
15% of the MCP's monthly capitation.
5.D. ENROLLMENT FREEZES
MCPs found to have a pattern of repeated or ongoing noncompliance may be subject
to an enrollment freeze.
5.E. RECONSIDERATION
Requests for reconsideration of monetary sanctions and enrollment freezes may be
submitted as provided in Appendix N, Compliance Assessment System.
5.F. CONTRACT TERMINATION, NONRENEWALS OR DENIALS
Upon termination, nonrenewal or denial of an MCP contact, all monetary sanctions
collected under this appendix will be retained by ODJFS. The at-risk amount paid
to the MCP under the current provider agreement will be returned to ODJFS in
accordance with Appendix P, Terminations, of the provider agreement.
Appendix N
Covered Families and Children (CFC) population
Page 1
APPENDIX N
COMPLIANCE ASSESSMENT SYSTEM
CFC ELIGIBLE POPULATION
I. GENERAL PROVISIONS OF THE COMPLIANCE ASSESSMENT SYSTEM
A. The Compliance Assessment System (CAS) is designed to improve the
quality of each managed care plan's (MCP's) performance through actions
taken by the Ohio Department of Job and Family Services (ODJFS) to address
identified failures to meet program requirements. This appendix applies to
the MCP specified in the baseline of this MCP Provider Agreement
(hereinafter referred to as the Agreement).
B. The CAS assesses progressive remedies with specified values (e.g.,
points, fines, etc.) assigned for certain documented failures to satisfy
the deliverables required by Ohio Administrative Code (OAC) rule or the
Agreement. Remedies are progressive based upon the severity of the
violation, or a repeated pattern of violations. The CAS allows the
accumulated point total to reflect patterns of less serious violations as
well as less frequent, more serious violations.
C. The CAS focuses on clearly identifiable deliverables and
sanctions/remedial actions are only assessed in documented and verified
instances of noncompliance. The CAS does not include categories which
require subjective assessments or which are not within the MCPs control.
D. The CAS does not replace ODJFS' ability to require corrective action
plans (CAPs) and program improvements, or to impose any of the sanctions
specified in OAC rule 5101:3-26-10, including the proposed termination,
amendment, or nonrenewal of the MCP's Provider Agreement.
E. As stipulated in OAC rule 5101:3-26-10(F), regardless of whether ODJFS
imposes a sanction, MCPs are required to initiate corrective action for any
MCP program violations or deficiencies as soon as they are identified by
the MCP or ODJFS.
F. In addition to the remedies imposed in Appendix N, remedies related to
areas of financial performance, data quality, and performance management
may also be imposed pursuant to Appendices J, L, and M respectively, of the
Agreement.
G. If ODJFS determines that an MCP has violated any of the requirements of
sections 1903(m) or 1932 of the Social Security Act which are not
specifically identified within the CAS, ODJFS may, pursuant to the
provisions of OAC rule 5101:3-26-10(A), notify the MCP's members that they
may terminate from the MCP without cause and/or
Appendix N
Covered Families and Children (CFC) population
Page 2
suspend any further new member selections.
H. For purposes of the CAS, the date that ODJFS first becomes aware of an
MCP's program violation is considered the date on which the violation
occurred. Therefore, program violations that technically reflect
noncompliance from the previous compliance term will be subject to remedial
action under CAS at the time that ODJFS first becomes aware of this
noncompliance.
I. In cases where an MCP contracted healthcare provider is found to have
violated a program requirement (e.g., failing to provide adequate contract
termination notice, marketing to potential members, inappropriate member
billing, etc.), ODJFS will not assess points if: (1) the MCP can document
that they provided sufficient notification/education to providers of
applicable program requirements and prohibited activities; and (2) the MCP
takes immediate and appropriate action to correct the problem and to ensure
that it does not happen again to the satisfaction of ODJFS. Repeated
incidents will be reviewed to determine if the MCP has a systemic problem
in this area, and if so, sanctions/remedial actions may be assessed, as
determined by ODJFS.
J. All notices of noncompliance will be issued in writing via email and
facsimile to the identified MCP contact.
II. TYPES OF SANCTIONS/REMEDIAL ACTIONS
ODJFS may impose the following types of sanctions/remedial actions,
including, but not limited to, the items listed below. The following are
examples of program violations and their related penalties. This list is
not all inclusive. As with any instance of noncompliance, ODJFS retains the
right to use their sole discretion to determine the most appropriate
penalty based on the severity of the offense, pattern of repeated
noncompliance, and number of consumers affected. Additionally, if an MCP
has received any previous written correspondence regarding their duties and
obligations under OAC rule or the Agreement, such notice may be taken into
consideration when determining penalties and/or remedial actions.
A. Corrective Action Plans (CAPs) - A CAP is a structured activity/process
implemented by the MCP to improve identified operational deficiencies.
MCPs may be required to develop CAPs for any instance of noncompliance, and
CAPs are not limited to actions taken in this Appendix. All CAPs requiring
ongoing activity on the part of an MCP to ensure their compliance with a
program requirement remain in effect for twenty-four months.
In situations where ODJFS has already determined the specific action which
must be implemented by the MCP or if the MCP has failed to submit a CAP,
ODJFS may require the MCP to comply with an ODJFS-developed or "directed"
CAP.
Appendix N
Covered Families and Children (CFC) population
Page 3
In situations where a penalty is assessed for a violation an MCP has
previously been assessed a CAP (or any penalty or any other related written
correspondence), the MCP may be assessed escalating penalties.
B. Points - Points will accumulate over a rolling 12-month schedule. Each
month, points that are more than 12-months old will expire. Points will be
tracked and monitored separately for each Agreement the MCP concomitantly
holds with the BMHC, beginning with the commencement of this Agreement
(i.e., the MCP will have zero points at the onset of this Agreement).
No points will be assigned for any violation where an MCP is able to
document that the precipitating circumstances were completely beyond their
control and could not have been foreseen (e.g., a construction crew xxxxxx
a phone line, a lightning strike blows a computer system, etc.).
B.1. 5 Points -- Failures to meet program requirements, including but
not limited to, actions which could impair the member's ability to
obtain correct INFORMATION regarding services or which could impair a
consumer's or member's rights, as determined by ODJFS, will result in
the assessment of 5 points. Examples include, but are not limited to,
the following:
- Violations which result in a member's MCP selection or
termination based on inaccurate provider panel information
from the MCP.
- Failure to provide member materials to new members in a
timely manner.
- Failure to comply with appeal, grievance, or state hearing
requirements, including the failure to notify a member of
their right to a state hearing when the MCP proposes to
deny, reduce, suspend or terminate a Medicaid-covered
service.
- Failure to staff 24-hour call-in system with appropriate
trained medical personnel.
- Failure to meet the monthly call-center requirements for
either the member services or the 24-hour call-in system
lines.
- Provision of false, inaccurate or materially misleading
information to health care providers, the MCP's members, or
any eligible individuals.
- Use of unapproved marketing or member materials.
- Failure to appropriately notify ODJFS or members of provider
panel terminations.
- Failure to update website provider directories as required.
B.2. 10 Points -- Failures to meet program requirements, including but
not limited to, actions which could affect the ability of the MCP to
deliver or the CONSUMER TO ACCESS covered services, as determined by
ODJFS. Examples include, but are
Appendix N
Page 4
not limited to, the following:
- Discrimination among members on the basis of their health
status or need for health care services (this includes any
practice that would reasonably be expected to encourage
termination or discourage selection by individuals whose
medical condition indicates probable need for substantial
future medical services).
- Failure to assist a member in accessing needed services in a
timely manner after request from the member.
- Failure to provide medically-necessary Medicaid covered
services to members.
- Failure to process prior authorization requests within the
prescribed time frames.
C. Fines - Refundable or nonrefundable fines may be assessed as a penalty
separate to or in combination with other sanctions/remedial actions.
C.1. Unless otherwise stated, all fines are nonrefundable.
C.2. Pursuant to procedures as established by ODJFS, refundable and
nonrefundable monetary sanctions/assurances must be remitted to ODJFS
within thirty (30) days of receipt of the invoice by the MCP. In
addition, per Ohio Revised Code Section 131.02, payments not received
within forty-five (45) days will be certified to the Attorney
General's (AG's) office. MCP payments certified to the AG's office
will be assessed the appropriate collection fee by the AG's office.
C.3. Monetary sanctions/assurances imposed by ODJFS will be based on
the most recent premium payments.
C.4. Any monies collected through the imposition of a refundable fine
will be returned to the MCP (minus any applicable collection fees owed
to the Attorney General's Office if the MCP has been delinquent in
submitting payment) after they have demonstrated full compliance, as
determined by ODJFS, with the particular program requirement. If an
MCP does not comply within one (1) year of the date of notification of
noncompliance involving issues of case management and two (2) years of
the date of notification of noncompliance in issues involving
encounter data, then the monies will not be refunded.
C.5. MCPs are required to submit a written request for refund to ODJFS
at the time they believe is appropriate before a refund of monies will
be considered.
D. Combined Remedies - Notwithstanding any other action ODJFS may take
under this Appendix, ODJFS may impose a combined remedy which will address
all areas of
Appendix N
Page 5
noncompliance if ODJFS determines, in its sole discretion, that (1) one
systemic problem is responsible for multiple areas of noncompliance and/or
(2) that there are a number of repeated instances of noncompliance with the
same program requirement.
E. Progressive Remedies - Progressive remedies will be based on the number
of points accumulated at the time of the most recent incident. Unless
specifically otherwise indicated in this appendix, all fines are
nonrefundable. The designated fine amount will be assessed when the number
of accumulated points falls within the ranges specified below:
0 -15 Points Corrective Action Plan (CAP)
16-25 Points CAP + $5,000 fine
26-50 Points CAP + $10,000 fine
51-70 Points CAP + $20,000 fine
71-100 Points CAP + $30,000 fine
100+ Points Proposed Contract Termination
F. New Member Selection Freezes - Notwithstanding any other penalty or
point assessment that ODJFS may impose on the MCP under this Appendix,
ODJFS may prohibit an MCP from receiving new membership through consumer
initiated selection or the assignment process if: (1) the MCP has
accumulated a total of 51 or more points during a rolling 12-month period;
(2) or the MCP fails to fully implement a CAP within the designated time
frame; or (3) circumstances exist which potentially jeopardize the MCP's
members' access to care. [Examples of circumstances that ODJFS may consider
as jeopardizing member access to care include:
- the MCP has been found by ODJFS to be noncompliant with the prompt
payment or the non-contracting provider payment requirements;
- the MCP has been found by ODJFS to be noncompliant with the provider
panel requirements specified in Appendix H of the Agreement;
- the MCP's refusal to comply with a program requirement after ODJFS has
directed the MCP to comply with the specific program requirement; or
- the MCP has received notice of proposed or implemented adverse action
by the Ohio Department of Insurance.]
Payments provided for under the Agreement will be denied for new enrollees,
when and
Appendix N
Page 6
for so long as, payments for those enrollees are denied by CMS in
accordance with the requirements in 42 CFR 438.730.
G. Reduction of Assignments - ODJFS has sole discretion over how member
auto-assignments are made. ODJFS may reduce the number of assignments an
MCP receives to assure program stability within a region or if ODJFS
determines that the MCP lacks sufficient capacity to meet the needs of the
increased volume in membership. Examples of circumstances which ODJFS may
determine demonstrate a lack of sufficient capacity include, but are not
limited to an MCP's failure to: maintain an adequate provider network;
repeatedly provide new member materials by the member's effective date;
meet the minimum call center requirements; meet the minimum performance
standards for identifying and assessing children with special health care
needs and members needing case management services; and/or provide complete
and accurate appeal/grievance, member's PCP and CAMS data files.
H. Termination, Amendment, or Nonrenewal of MCP Provider Agreement - ODJFS
can at any time move to terminate, amend or deny renewal of a provider
agreement. Upon such termination, nonrenewal, or denial of an MCP provider
agreement, all previously collected monetary sanctions will be retained by
ODJFS.
I. Specific Pre-Determined Penalties
I.1. Adequate network-minimum provider panel requirements - Compliance
with provider panel requirements will be assessed quarterly. Any
deficiencies in the MCP's provider network as specified in Appendix H
of the Agreement or by ODJFS, will result in the assessment of a
$1,000 nonrefundable fine for each category (practitioners, PCP
capacity, hospitals), for each county, and for each population (e.g.,
ABD, CFC). For example if the MCP did not meet the following minimum
panel requirements, the MCP would be assessed (1) a $3,000
nonrefundable fine for the failure to meet CFC panel requirements;
and, (2) a $1,000 nonrefundable fine for the failure to meet ABD panel
requirements).
- practitioner requirements in Franklin county for the CFC
population
- practitioner requirements in Franklin county for the ABD
population
- hospital requirements in Franklin county for the CFC
population
- PCP capacity requirements in Fairfield county for the CFC
population
In addition to the pre-determined penalties, ODJFS may assess
additional penalties pursuant to this Appendix (e.g. CAPs, points,
fines) if member specific access issues are identified resulting from
provider panel noncompliance.
I.2. Geographic Information System - Compliance with the Geographic
Information System (GIS) requirements will be assessed semi-annually.
Any failure to meet GIS requirements as specified in Appendix H of the
Agreement will result a $1,000 nonrefundable fine for each county and
for each population
Appendix N
Page 7
(e.g., ABD, CFC, etc.). For example if the MCP did not meet GIS
requirements in the following counties, the MCP would be assessed (1)
a nonrefundable $2,000 fine for the failure to meet GIS requirements
for the CFC population and (2) a $1,000 nonrefundable fine for the
failure to meet GIS requirements for the ABD population.
- GIS requirements in Franklin county for the CFC population
- GIS requirements in Fairfield county for the CFC population
- GIS requirements in Franklin county for the ABD population
I.3. Late Submissions - All required submissions/data and
documentation requests must be received by their specified deadline
and must represent the MCP in an honest and forthright manner. Failure
to provide ODJFS with a required submission or any data/documentation
requested by ODJFS will result in the assessment of a nonrefundable
fine of $100 per day, unless the MCP requests and is granted an
extension by ODJFS. Assessments for late submissions will be done
monthly. Examples of such program violations include, but are not
limited to:
- Late required submissions
- Annual delegation assessments
- Call center report
- Franchise fee documentation
- Reinsurance information (e.g., prior approval of
changes)
- State hearing notifications
- Late required data submissions
- Appeals and grievances, case management, or PCP data
- Late required information requests
- Automatic call distribution reports
- Information/resolution regarding consumer or provider
complaint
- Just cause or other coordination care request from
ODJFS
- PVS survey forms
- Failure to provide ODJFS with a required submission
after ODJFS has notified the MCP that the prescribed
deadline for that submission has passed
If an MCP determines that they will be unable to meet a program
deadline or data/documentation submission deadline, the MCP must
submit a written request to its Contract Administrator for an
extension of the deadline, as soon as possible, but no later than 3 PM
EST on the date of the deadline in question. Extension requests should
only be submitted in situations where unforeseeable circumstances have
occurred which make it impossible for the MCP to meet an
ODJFS-stipulated deadline and all such requests will be evaluated upon
this standard. Only written approval as may be granted by ODJFS of a
deadline extension will preclude the assessment of compliance action
for untimely
Appendix N
Page 8
submissions.
I.4. Noncompliance with Claims Adjudication Requirements - If ODJFS
finds that an MCP is unable to (1) electronically accept and
adjudicate claims to final status and/or (2) notify providers of the
status of their submitted claims, as stipulated in Appendix C of the
Agreement, ODJFS will assess the MCP with a monetary sanction of
$20,000 per day for the period of noncompliance.
If ODJFS has identified specific instances where an MCP has failed to
take the necessary steps to comply with the requirements specified in
Appendix C of the Agreement for (1) failing to notify non-contracting
providers of procedures for claims submissions when requested and/or
(2) failing to notify contracting and non-contracting providers of the
status of their submitted claims, the MCP will be assessed 5 points
per incident of noncompliance.
I.5. Noncompliance with Prompt Payment: - Noncompliance with the
prompt pay requirements as specified in Appendix J of the Agreement
will result in progressive penalties. The first violation during a
rolling 12-month period will result in the submission of quarterly
prompt pay and monthly status reports to ODJFS until the next
quarterly report is due. The second violation during a rolling
12-month period will result in the submission of monthly status
reports and a refundable fine equal to 5% of the MCP's monthly premium
payment or $300,000, whichever is less. The refundable fine will be
applied in lieu of a nonrefundable fine and the money will be refunded
by ODJFS only after the MCP complies with the required standards for
two (2) consecutive quarters. Subsequent violations will result in an
enrollment freeze.
If an MCP is found to have not been in compliance with the prompt pay
requirements for any time period for which a report and signed
attestation have been submitted representing the MCP as being in
compliance, the MCP will be subject to an enrollment freeze of not
less than three (3) months duration.
I.6. Noncompliance with Franchise Fee Assessment Requirements - In
accordance with ORC Section 5111.176, and in addition to the
imposition of any other penalty, occurrence or points under this
Appendix, an MCP that does not pay the franchise permit fee in full by
the due date is subject to any or all of the following:
- A monetary penalty in the amount of $500 for each day any
part of the fee remains unpaid, except the penalty will not
exceed an amount equal to 5 % of the total fee that was due
for the calendar quarter for which the penalty was imposed;
- Withholdings from future ODJFS capitation payments. If an
MCP fails to pay the full amount of its franchise fee when
due, or the full amount of the
Appendix N
Page 9
imposed penalty, ODJFS may withhold an amount equal to the
remaining amount due from any future ODJFS capitation
payments. ODJFS will return all withheld capitation payments
when the franchise fee amount has been paid in full.
- Proposed termination or non-renewal of the MCP's Medicaid
provider agreement may occur if the MCP:
a. Fails to pay its franchise permit fee or fails to
pay the fee promptly;
b. Fails to pay a penalty imposed under this Appendix
or fails to pay the penalty promptly;
c. Fails to cooperate with an audit conducted in
accordance with ORC Section 5111.176.
I.7. Noncompliance with Clinical Laboratory Improvement Amendments -
Noncompliance with CLIA requirements as specified by ODJFS will result
in the assessment of a nonrefundable $1,000 fine for each violation.
I.8. Noncompliance with Abortion and Sterilization Payment -
Noncompliance with abortion and sterilization requirements as
specified by ODJFS will result in the assessment of a nonrefundable
$2,000 fine for each documented violation. Additionally, MCPs must
take all appropriate action to correct each ODJFS-documented
violation.
I.9. Refusal to Comply with Program Requirements - If ODJFS has
instructed an MCP that they must comply with a specific program
requirement and the MCP refuses, such refusal constitutes
documentation that the MCP is no longer operating in the best
interests of the MCP's members or the state of Ohio and ODJFS will
move to terminate or nonrenew the MCP's provider agreement.
III. REQUEST FOR RECONSIDERATIONS
MCPs may request a reconsideration of remedial action taken under the CAS
for penalties that include points, fines, reductions in assignments and/or
selection freezes. Requests for reconsideration must be submitted on the
ODJFS required form as follows:
A. MCPs notified of ODJFS' imposition of remedial action taken under the
CAS will have ten (10) working days from the date of receipt of the
facsimile to request reconsideration, although ODJFS will impose enrollment
freezes based on an access to care concern concurrent with initiating
notification to the MCP. Any information that the MCP would like reviewed
as part of the reconsideration request must be submitted at the time of
submission of the reconsideration request, unless ODJFS extends the time
frame in writing.
B. All requests for reconsideration must be submitted by either facsimile
transmission or
Appendix N
Page 10
overnight mail to the Chief, Bureau of Managed Health Care, and received by
ODJFS by the tenth business day after receipt of the faxed notification of
the imposition of the remedial action by ODJFS.
C. The MCP will be responsible for verifying timely receipt of all
reconsideration requests. All requests for reconsideration must explain in
detail why the specified remedial action should not be imposed. The MCP's
justification for reconsideration will be limited to a review of the
written material submitted by the MCP. The Bureau Chief will review all
correspondence and materials related to the violation in question in making
the final reconsideration decision.
D. Final decisions or requests for additional information will be made by
ODJFS within ten (10) business days of receipt of the request for
reconsideration.
E. If additional information is requested by ODJFS, a final reconsideration
decision will be made within three (3) business days of the due date for
the submission. Should ODJFS require additional time in rendering the final
reconsideration decision, the MCP will be notified of such in writing.
F. If a reconsideration request is decided, in whole or in part, in favor
of the MCP, both the penalty and the points associated with the incident,
will be rescinded or reduced, in the sole discretion of ODJFS. The MCP may
still be required to submit a CAP if ODJFS, in its sole discretion,
believes that a CAP is still warranted under the circumstances.
Appendix O
Covered Families and Children (CFC) population
Page 1
APPENDIX O
PAY-FOR PERFORMANCE (P4P)
CFC ELIGIBLE POPULATION
This Appendix establishes P4P for managed care plans (MCPs) to improve
performance in specific areas important to the Medicaid MCP members. P4P include
the at-risk amount included with the monthly premium payments (see Appendix F,
Rate Chart), and possible additional monetary rewards up to $250,000.
To qualify for consideration of any P4P, MCPs must meet minimum performance
standards established in Appendix M, Performance Evaluation on selected
measures, and achieve P4P standards established for selected Clinical
Performance Measures. For qualifying MCPs, higher performance standards for
three measures must be reached to be awarded a portion of the at-risk amount and
any additional P4P (see Sections 1 and 2). An excellent and superior standard is
set in this Appendix for each of the three measures. Qualifying MCPs will be
awarded a portion of the at-risk amount for each excellent standard met. If an
MCP meets all three excellent and superior standards, they may be awarded
additional P4P (see Section 3).
Prior to the transition to a regional-based P4P system (SFY 2006 through SFY
2009), the county-based P4P system (sections 1 and 2 of this Appendix) will
apply to MCPs with membership as of February 1, 2006. Only counties with
membership as of February 1, 2006 will be used to calculate performance levels
for the county-based P4P system.
1. SFY 2007 P4P
1.A. QUALIFYING PERFORMANCE LEVELS
To qualify for consideration of the SFY 2007 P4P, an MCP's performance level
must:
1) Meet the minimum performance standards set in Appendix M, Performance
Evaluation, for the measures listed below; and
2) Meet the P4P standards established for the Emergency Department
Diversion and Clinical Performance Measures below.
A detailed description of the methodologies for each measure can be found on the
BMHC page of the ODJFS website.
Measures for which the minimum performance standard for SFY 2007 established in
Appendix M, Performance Evaluation, must be met to qualify for consideration of
P4P are as follows:
1. PCP Turnover (Appendix M, Section 2.a.)
Report Period: CY 0000
Xxxxxxxx O
Covered Families and Children (CFC) population
Page 2
2. Children's Access to Primary Care (Appendix M, Section 2.b.)
Report Period: CY 2006
3. Adults' Access to Preventive/Ambulatory Health Services (Appendix M, Section
2.c.)
Report Period: CY 2006
4. Overall Satisfaction with MCP (Appendix M, Section 3.)
Report Period: The most recent consumer satisfaction survey completed prior
to the end of the SFY 2007 contract period.
For the EDD performance measure, the MCP must meet the P4P standard for the
report period of July - December, 2006 to be considered for SFY 2007 P4P. The
MCP meets the P4P standard if one of two criteria are met. The P4P standard is a
performance level of either:
1) The minimum performance standard established in Appendix M, Section 4.b.; or
2) The Medicaid benchmark of a performance level at or below 1.1%.
For each clinical performance measure listed below, the MCP must meet the P4P
standard to be considered for SFY 2007 P4P. The MCP meets the P4P standard if
one of two criteria are met. The P4P standard is a performance level of either:
1) The minimum performance standard established in Appendix M, Performance
Evaluation, for seven of the nine clinical performance measures listed below; or
2) The Medicaid benchmarks for seven of the nine clinical performance measures
listed below. The Medicaid benchmarks are subject to change based on the
revision or update of applicable national standards, methods or benchmarks.
Medicaid
Clinical Performance Measure Benchmark
---------------------------- ---------
1. Perinatal Care - Frequency of Ongoing Prenatal Care 42%
2. Perinatal Care - Initiation of Prenatal Care 71%
3. Perinatal Care - Postpartum Care 48%
4. Well-Child Visits - Children who turn 15 months old 34%
5. Well-Child Visits - 3, 4, 5, or 6, years old 50%
6. Well-Child Visits - 12 through 21 years old 30%
7. Use of Appropriate Medications for People with Asthma 83%
8. Annual Dental Visits 40%
9. Blood Lead - 1 year olds 45%
Appendix O
Covered Families and Children (CFC) population
Page 3
1.B. EXCELLENT AND SUPERIOR PERFORMANCE LEVELS
For qualifying MCPs as determined by Section 2.a., performance will be evaluated
on the measures below to determine the status of the at-risk amount or any
additional P4P that may be awarded. Excellent and Superior standards are set for
the three measures described below. The standards are subject to change based on
the revision or update of applicable national standards, methods or benchmarks.
A brief description of these measures is provided in Appendix M, Performance
Evaluation. A detailed description of the methodologies for each measure can be
found on the BMHC page of the ODJFS website.
1. Case Management of Children (Appendix M, Section 1.b.ii.)
Report Period: April - June 2007
Excellent Standard: 5.5%
Superior Standard: 6.5%
2. Use of Appropriate Medications for People with Asthma (Appendix M, Section
0.x.xx.)
Report Period: CY 2006
Excellent Standard: 86%
Superior Standard: 88%
3. Adults' Access to Preventive/Ambulatory Health Services (Appendix M, Section
2.c.)
Report Period: CY 2006
Excellent Standard: 76%
Superior Standard: 83%
1.C. DETERMINING SFY 2007 P4P
MCPs reaching the minimum performance standards described in Section 1.a.
herein, will be considered for P4P including retention of the at-risk amount and
any additional P4P. For each Excellent standard established in Section 1.b.
herein, that an MCP meets, one-third of the at-risk amount may be retained. For
MCPs meeting all of the Excellent and Superior standards established in Section
1.b. herein, additional P4P may be awarded. For MCPs receiving additional P4P,
the amount in the P4P fund (see section 2.) will be divided equally, up to the
maximum additional amount, among all MCPs'ABD and/or CFC programs
Appendix O
Covered Families and Children (CFC) population
Page 4
receiving additional P4P. The maximum additional amount to be awarded per plan,
per program, per contract year is $250,000. An MCP may receive up to $500,000
should both of the MCP's ABD and CFC programs achieve the Superior Performance
Levels.
2. SFY 2008 P4P
2.A. QUALIFYING PERFORMANCE LEVELS
To qualify for consideration of the SFY 2008 P4P, an MCP's performance level
must meet the minimum performance standards set in Appendix M, Performance
Evaluation, for the measures listed below. A detailed description of the
methodologies for each measure can be found on the BMHC page of the ODJFS
website.
Measures for which the minimum performance standard for SFY 2008 established in
Appendix M, Performance Evaluation, must be met to qualify for consideration of
P4P are as follows:
1. PCP Turnover (Appendix M, Section 2.a.)
Report Period: CY 2007
2. Children's Access to Primary Care (Appendix M, Section 2.b.)
Report Period: CY 2007
3. Adults' Access to Preventive/Ambulatory Health Services (Appendix M, Section
2.c.)
Report Period: CY 2007
4. Overall Satisfaction with MCP (Appendix M, Section 3.)
Report Period: The most recent consumer satisfaction survey completed prior
to the end of the SFY2008.
For each clinical performance measure listed below, the MCP must meet the P4P
standard to be considered for SFY 2008 P4P. The MCP meets the P4P standard if
one of two criteria are met. The P4P standard is a performance level of either:
1) The minimum performance standard established in Appendix M, Performance
Evaluation, for seven of the nine clinical performance measures listed below; or
2) The Medicaid benchmarks for seven of the nine clinical performance measures
listed below. The Medicaid benchmarks are subject to change based on the
revision or update of applicable national standards, methods or benchmarks.
Appendix O
Covered Families and Children (CFC) population
Page 5
Medicaid
Clinical Performance Measure Benchmark
---------------------------- ---------
1. Perinatal Care - Frequency of Ongoing Prenatal Care 42%
2. Perinatal Care - Initiation of Prenatal Care 71%
3. Perinatal Care - Postpartum Care 48%
4. Well-Child Visits - Children who turn 15 months old 34%
5. Well-Child Visits - 3, 4, 5, or 6, years old 50%
6. Well-Child Visits - 12 through 21 years old 30%
7. Use of Appropriate Medications for People with Asthma 83%
8. Annual Dental Visits 40%
9. Blood Lead - 1 year olds 45%
2.B. EXCELLENT AND SUPERIOR PERFORMANCE LEVELS
For qualifying MCPs as determined by Section 2.a., performance will be evaluated
on the measures below to determine the status of the at-risk amount or any
additional P4P that may be awarded. Excellent and Superior standards are set for
the three measures described below. The standards are subject to change based on
the revision or update of applicable national standards, methods or benchmarks.
A brief description of these measures is provided in Appendix M, Performance
Evaluation. A detailed description of the methodologies for each measure can be
found on the BMHC page of the ODJFS website.
1. Case Management of Children (Appendix M, Section 1.b.i.)
Report Period: April - June 2008
Excellent Standard: 5.5%
Superior Standard: 6.5%
2. Use of Appropriate Medications for People with Asthma (Appendix M, Section
1.c.v.)
Report Period: CY 2007
Excellent Standard: 86%
Superior Standard: 88%
3. Adults' Access to Preventive/Ambulatory Health Services (Appendix M, Section
2.c.)
Report Period: CY 2007
Excellent Standard: 76%
Appendix O
Covered Families and Children (CFC) population
Page 6
Superior Standard: 84%
2.C. DETERMINING SFY 2008 P4P
MCP's reaching the minimum performance standards described in Section 2.a.
herein, will be considered for P4P including retention of the at-risk amount and
any additional P4P. For each Excellent standard established in Section 2.b.
herein, that an MCP meets, one-third of the at-risk amount may be retained. For
MCPs meeting all of the Excellent and Superior standards
established in Section 2.b. herein, additional P4P may be awarded. For MCPs
receiving additional P4P, the amount in the P4P fund (see Section 3.) will be
divided equally, up to the maximum additional amount, among all MCPs' ABD and/or
CFC programs receiving additional P4P. The maximum additional amount to be
awarded per plan, per program, per contract year is $250,000. An MCP may receive
up to $500,000 should both of the MCP's ABD and CFC programs achieve the
Superior Performance Levels.
3. NOTES
3.A. INITIATION OF THE P4P SYSTEM
For MCPs in their first twenty-four months of Ohio Medicaid CFC Managed Care
Program participation, the status of the at-risk amount will not be determined
because compliance with many of the standards cannot be determined in an MCP's
first two contract years (see Appendix F., Rate Chart). In addition, MCPs in
their first two contract years are not eligible for the additional P4P amount
awarded for superior performance.
Starting with the twenty-fifth month of participation in the program, a new
MCP's at-risk amount will be included in the P4P system. The determination of
the status of this at-risk amount will be after at least three full calendar
years of membership as many of the performance standards require three full
calendar years to determine an MCP's performance level. Because of this
requirement, more than 12 months of at-risk dollars may be included in an MCP's
first at-risk status determination depending on when an MCP starts with the
program relative to the calendar year.
3.B. DETERMINATION OF AT-RISK AMOUNTS AND ADDITIONAL P4P PAYMENTS
For MCPs that have participated in the Ohio Medicaid Managed Care Program long
enough to calculate performance levels for all of the performance measures
included in the P4P system, determination of the status of an MCP's at-risk
amount will occur within six months of the end of the contract period.
Determination of additional P4P payments will be made at the same time the
status of an MCP's at-risk amount is determined.
Appendix O
Covered Families and Children (CFC) population
Page 7
3.C. TRANSITION FROM A COUNTY-BASED TO A REGIONAL-BASED P4P SYSTEM.
The current county-based P4P system will transition to a regional-based system
as managed care expands statewide. The regional-approach will be fully phased in
no later than SFY 2010. The regional-based P4P system will be modeled after the
county-based system with adjustments to performance standards where appropriate
to account for regional differences.
3.C.I. COUNTY-BASED P4P SYSTEM
During the transition to a regional-based system (SFY 2006 through SFY 2009),
MCPs with membership as of February 1, 2006 will continue in the county-based
P4P system until the transition is complete. These MCPs will be put at-risk for
a portion of the premiums received for members in counties they are serving as
of February 1, 2006.
3.C.II. REGIONAL-BASED P4P SYSTEM
All MCPs will be included in the regional-based P4P system. The at-risk amount
will be determined separately for each region an MCP serves.
The status of the at-risk amount for counties not included in the county-based
P4P system will not be determined for the first twenty-four months of regional
membership. Starting with the twenty-fifth month of regional membership, the
MCP's at-risk amount will be included in the P4P system. The determination of
the status of this at-risk amount will be after at least three full calendar
years of regional membership as many of the performance standards require three
full calendar years to determine an MCP's performance level. Given that
statewide expansion was not complete by December 31, 2006, ODJFS may adjust
performance measure reporting periods based on the number of months an MCP has
had regional membership. Because of this requirement, more than 12 months of
at-risk dollars may be included in an MCP's first regional at-risk status
determination depending on when regional membership starts relative to the
calendar year. Regional premium payments for months prior to July 2009 for
members in counties included in the county-based P4P system for the SFY 2009 P4P
determination, will be excluded from the at-risk dollars included in the first
regional P4P determination.
3.D. CONTRACT TERMINATION, NONRENEWALS, OR DENIALS
Upon termination, nonrenewal or denial of an MCP contract, the at-risk amount
paid to the MCP under the current provider agreement will be returned to ODJFS
in accordance with Appendix P., Terminations/Nonrenewals/Amendments, of the
provider agreement.
Additionally, in accordance with Article XI of the provider agreement, the
return of the at-risk amount paid to the MCP under the current provider
agreement will be a condition necessary for ODJFS' approval of a provider
agreement assignment.
Appendix O
Covered Families and Children (CFC) population
Page 8
3.E. REPORT PERIODS
The report period used in determining the MCP's performance levels varies for
each measure depending on the frequency of the report and the data source.
Unless otherwise noted, the most recent report or study finalized prior to the
end of the contract period will be used in determining the MCP's overall
performance level for that contract period.
Appendix P
Covered Families and Children (CFC) population
Page 1
APPENDIX P
MCP TERMINATIONS/NONRENEWALS/AMENDMENTS
CFC ELIGIBLE POPULATION
Upon termination either by the MCP or ODJFS, nonrenewal or denial of an MCP's
provider agreement, all previously collected refundable monetary sanctions will
be retained by ODJFS.
MCP-INITIATED TERMINATIONS/NONRENEWALS
If an MCP provides notice of the termination/nonrenewal of their provider
agreement to ODJFS, pursuant to Article VIII of the agreement, the MCP will be
required to submit a refundable monetary assurance. This monetary assurance will
be held by ODJFS until such time that the MCP has submitted all outstanding
monies owed and reports, including, but not limited to, grievance, appeal,
encounter and cost report data related to time periods through the final date of
service under the MCP's provider agreement. The monetary assurance must be in an
amount of either $50,000 or 5% of the capitation amount paid by ODJFS in the
month the termination/nonrenewal notice is issued, whichever is greater.
The MCP must also return to ODJFS the at-risk amount paid to the MCP under the
current provider agreement. The amount to be returned will be based on actual
MCP membership for preceding months and estimated MCP membership through the end
date of the contract. MCP membership for each month between the month the
termination/nonrenewal is issued and the end date of the provider agreement will
be estimated as the MCP membership for the month the termination/nonrenewal is
issued. Any over payment will be determined by comparing actual to estimated MCP
membership and will be returned to the MCP following the end date of the
provider agreement.
The MCP must remit the monetary assurance and the at-risk amount in the
specified amounts via separate electronic fund transfers (EFT) payable to
Treasurer of State, State of Ohio (ODJFS). The MCP should contact their Contract
Administrator to verify the correct amounts required for the monetary assurance
and the at-risk amount and obtain an invoice number prior to submitting the
monetary assurance and the at-risk amount. Information from the invoices must be
included with each EFT to ensure monies are deposited in the appropriate ODJFS
Fund account. In addition, the MCP must send copies of the EFT bank
confirmations and copies of the invoices to their Contract Administrator.
If the monetary assurance and the at-risk amount are not received as specified
above, ODJFS will withhold the MCP's next month's capitation payment until such
time that ODJFS receives documentation that the monetary assurance and the
at-risk amount are received by the Treasurer of State. If within one year of the
date of issuance of the invoice, an MCP does not submit all outstanding monies
owed and required submissions, including, but not limited to, grievance, appeal,
encounter and cost report data related to time periods through the final date of
service under the MCP's provider agreement, the monetary assurance will not be
refunded to the MCP.
Appendix P
Covered Families and Children (CFC) population
Page 2
ODJFS-INITIATED TERMINATIONS
If ODJFS initiates the proposed termination, nonrenewal or amendment of an MCP's
provider agreement pursuant to OAC rule 5101:3-26-10 and the MCP appeals that
proposed action, the MCP's provider agreement will be extended through the
issuance of an adjudication order in the MCP's appeal under R.C. Chapter 119.
During this time, the MCP will continue to accrue points and be assessed
penalties for each subsequent compliance assessment occurrence/violation under
Appendix N of the provider agreement. If the MCP exceeds 69 points, each
subsequent point accrual will result in a $15,000 nonrefundable fine.
Pursuant to OAC rule 5101:3-26-10(H), if ODJFS has proposed the termination,
nonrenewal, denial or amendment of a provider agreement, ODJFS may notify the
MCP's members of this proposed action and inform the members of their right to
immediately terminate their membership with that MCP without cause. If ODJFS has
proposed the termination, nonrenewal, denial or amendment of a provider
agreement and access to medically-necessary covered services is jeopardized,
ODJFS may propose to terminate the membership of all of the MCP's members. The
appeal process for reconsideration of the proposed termination of members is as
follows:
- All notifications of such a proposed MCP membership termination will be
made by ODJFS via certified or overnight mail to the identified MCP
Contact.
- MCPs notified by ODJFS of such a proposed MCP membership termination will
have three working days from the date of receipt to request
reconsideration.
- All reconsideration requests must be submitted by either facsimile
transmission or overnight mail to the Deputy Director, Office of Ohio
Health Plans, and received by 3PM on the third working day following
receipt of the ODJFS notification of termination. The address and fax
number to be used in making these requests will be specified in the ODJFS
notification of termination document.
- The MCP will be responsible for verifying timely receipt of all
reconsideration requests. All requests must explain in detail why the
proposed MCP membership termination is not justified. The MCP's
justification for reconsideration will be limited to a review of the
written material submitted by the MCP.
- A final decision or request for additional information will be made by the
Deputy Director within three working days of receipt of the request for
reconsideration. Should the Deputy Director require additional time in
rendering the final reconsideration decision, the MCP will be notified of
such in writing.
Appendix P
Covered Families and Children (CFC) population
Page 3
- The proposed MCP membership termination will not occur while an appeal is
under review and pending the Deputy Director's decision. If the Deputy
Director denies the appeal, the MCP membership termination will proceed at
the first possible effective date. The date may be retroactive if the ODJFS
determines that it would be in the best interest of the members.
