COMMONWEALTH OF PENNSYLVANIA
[INSURANCE INSURANCE DEPARTMENT
DEPARTMENT Office of
SEAL] Regulation of Companies
0000 Xxxxxxxxxx Xxxxxx
Xxxxxxxxxx, XX 00000
Telephone (000) 000-0000 Fax (000) 000-0000
xxx.xxxxxxxxx.xxxxx.xx.xx
January 23, 2001
Reliance Insurance Company
c/o Xxxxxx X. Xxxxx
Three Parkway
Philadelphia, PA 19102
RE: Amended Letter of Agreement
Dear Sir:
On August 17, 2000 the Pennsylvania Insurance Department ("Department")
and Reliance Insurance Company ("Reliance") entered into an agreement
("Agreement") which set forth a schedule of reports and other transactions for
the Department's review, comment, or approval. Since the date of that Agreement,
Reliance has increased its loss and loss adjustment reserves with a resulting
reduction in policyholders' surplus. Therefore, the Department desires to
receive further information on a continuing basis concerning the financial
condition of Reliance, and Reliance is willing to cooperate with the Department
in such endeavors. Accordingly, the Department and Reliance hereby enter into
this Amended Letter of Agreement ("Amended Agreement") amending the August 17,
2000 Agreement to set forth a schedule of reports and other transactions for the
Department's review, comment, and/or approval. Reliance and the Department
agree, so long as this Amended Agreement is in effect, as follows:
1. In case any provision of this Amended Agreement requires that the
Department has the right to approve a transaction or action, Reliance shall give
written notice of the intention of taking such action, and provide all necessary
information with respect to such transaction or action at least ten (10)
business days (or in the case of Paragraph 16 of this Amended Agreement, five
(5) business days) prior to the consummation of such transaction or the taking
of such action. If the Department shall not have disapproved such transaction or
action prior to the end of such 10 (or 5) business day period, the transaction
or action shall be deemed approved by the Department. In any event, Reliance may
consummate any such transaction or take any such action following approval by
the Department given prior to such 10 (or 5) business day period.
2. Xxxxxxxx has obtained a resolution of the Board of Directors
authorizing a senior officer(s) of Reliance Insurance Company, to execute this
Amended Agreement for Reliance. A copy of the resolution is attached as Exhibit
A.
3. This Amended Agreement shall remain in full force and effect until:
a. Reliance and the Department shall mutually agree to dissolve this
Agreement; or
b. The Department commences any proceedings in the Pennsylvania
Commonwealth Court under Article V of the Insurance Department
Act of May 17, 1921 for the appointment of a rehabilitator or
liquidator of Reliance; or
c. A declaration by the Department of the dissolution of this
Amended Agreement if Reliance shall have breached this Amended
Agreement in any material respect provided that the Department
shall have given written notice to Reliance of such breach and
Reliance shall not have cured such breach within 10 business days
of receipt of such notice. The Department shall also provide the
holders of Reliance Financial Services Corporation secured debt,
or their designated agent, a copy of such notice of breach. Upon
such dissolution of this Amended Agreement, the Department may
take any action authorized by law, and Xxxxxxxx hereby agrees
that the Department shall be entitled to issue a cease and desist
order or to secure injunctive or other equitable relief with
respect to such material breach as the interests of Reliance's
policyholders, creditors, shareholders or the public may require.
In the event that the Department takes any such action, the
Department will provide the holders of Reliance Financial
Services Corporation secured debt copies of any notices the
Department is required to give Reliance. Reliance will not oppose
the issuance of such cease and desist order or the granting of
such relief for any such material breach, without prejudice to
Reliance to seek relief as appropriate before the Pennsylvania
Commonwealth Court.
4. This Amended Agreement is in addition to and in conjunction with
(but not a part of) the Order of Supervision dated January 29, 2001 which
designates and appoints Xxxxxxx X. Xxxxxxx or his successor as the Supervisor of
Reliance, which provides for the appointment of a Representative of the
Commissioner and the Supervisor and which sets forth additional responsibilities
of Reliance.
5. Reliance shall make the following reports:
a. Reliance shall submit to the Department a monthly summary
statutory financial information report on the consolidated
results of operations and the financial position of Reliance, no
later than the last day of the month following the month subject
to the report, in the form approved by the Department, except
that the report need not be filed with respect to the four (4)
months, March, June, September or December,
b. Within ten (10) business days of the request of the Department,
Reliance shall file, in a form acceptable to the Commissioner or
her Supervisor, the plan for the runoff of Reliance's
liabilities. Reliance shall regularly review the filed runoff
plan and recommend revisions as necessary for the Department's
review.
-2-
c. Reliance shall, not later than May 1 of each year (commencing May
1, 2002), submit to the Department an annual report in which the
actual results of the runoff during the prior year are compared
to the projections for such year as contained in the runoff plan
as filed with the Department, as required in Section b. of this
Paragraph 5. Each report shall also contain an analysis of all
material variances between the actual and projected results.
d. Reliance shall, not later than May 1 in each year (commencing May
1, 2002), submit to the Department a revised runoff plan
projected as of January of such year, updating the projections
contained in the runoff plan filed pursuant to section 5.b. above
to reflect the actual results of the runoff during the prior year
and any changes in the assumptions.
e. Reliance shall submit to this Department a report of aging
reinsurance balances at the time of filing each quarterly and
annual statement of financial condition with the Department,
commencing with the filing with respect to the year ended
December 31, 2000. Each such report shall contain explanations
for reinsurance balances in existence over 90 days and shall
describe actions Reliance has taken and will take to collect
these balances.
f. Reliance shall submit to the Department any additional reports
that the Department reasonably determines are necessary to
ascertain the financial condition of Reliance.
6. Reliance shall submit the following financial reporting documents
and information to the Representative when available or when received by
Reliance:
a. Quarterly and annual balance sheets and operating income
statements prepared in accordance with generally accepted
accounting principles if prepared in the ordinary course of
business;
b. Quarterly and Annual Statements for Reliance and its insurance
company subsidiaries prepared in accordance with statutory
accounting principles, and all other regular financial reporting
documents and information required by law;
c. Any material reports, evaluations, or analytical papers prepared
by Reliance or its consultants regarding the operations of
Reliance, including its existing or projected financial
condition;
d. Any reports requested by the Department pursuant to Paragraph
5.e. above regarding the status of reserves and reinsurance
recoverables;
e. Any and all reports as reasonably requested by the Representative
as determined to be necessary to perform its duties hereunder;
-3-
f. All filings made with the Securities and Exchange Commission by
Reliance Group Holdings; and
g. Reliance shall also notify the Representative of any and all
other material matters before senior management employees on a
continuing basis and related to the business or operations of
Reliance, including, but not limited to, meetings and memoranda
and other communications. Reliance and the Representative shall
develop protocols which will set forth systems for providing
information to the Representative and for identifying senior
management employees who will provide information concerning such
material matters.
7. Reliance shall provide the same indemnification for the
Representative and employees and consultants of the Representative for claims
arising out of or related to the performance of their duties under this Amended
Agreement as that which Reliance provides its officers, directors, and
employees, except that the indemnification provided hereunder shall not extend
to any claim arising out of or related to the gross negligence or willful
misconduct or recklessness of the Representative or the employees and
consultants of the Representative, or to any claim by the Department against the
Representative or the employees and consultants of the Representative.
8. Reliance shall not make any payments, dividends, or other
distributions to or engage in any transactions with any affiliate (as defined in
Article XIV, Section 1401 of the Insurance Department Act of 1921, 40 P.S.
ss.991.1401) of Reliance, without the prior written approval of the Department,
except payments to and transactions with Reliance's insurance company
subsidiaries.
9. Reliance shall not accept any non-cash capital contributions from
any affiliate (as defined in Paragraph 8 above) without the prior written
approval of the Department.
10. Reliance shall not make any withdrawal of monies from its bank
accounts nor make any disbursement, payment, or transfer of assets outside the
ordinary course of business in an amount exceeding 5% of its then aggregate cash
and investments without prior approval by the Department, unless pursuant to
contracts existing as of the date of this Amended Agreement or pursuant to a
transaction submitted for and after approval by the Department.
11. Reliance shall not make any new investment of its funds without
prior approval of the Department unless such investment is:
a. in connection with any existing real estate development project;
b. in accordance with Reliance's existing investment guidelines
(except for new real estate investment assets or securities with
a National Association of Insurance Commissioners Securities
Valuation designation of 3 through 6);
c. a fixed income security, which has a National Association of
Insurance Commissioners Securities Valuation Office designation
of 1 or 2, or has an
-4-
investment grade rating of a nationally recognized statistical
rating agency relied upon by the National Association of
Insurance Commissioners; or
d. an equity security included in the S&P 500 Index or the Xxxxxxx
2000 Index if, after giving effect to such investment, the
aggregate value of all equity security investments then owned by
Reliance does not exceed 5% of the aggregate value of all
investments then owned by Reliance.
12. Reliance shall not incur any debt, obligation or liability for
borrowed money not related directly to the ordinary course of business without
the prior written approval of the Department.
13. Reliance shall not loan monies to any person without the prior
written approval of the Department, except that Reliance may, without such
approval of the Department, invest in securities as permitted in Paragraph 11,
make loans and advances to its insurance subsidiaries in the ordinary course of
business consistent with past practices, and make advances to employees in the
ordinary course of business consistent with past practices.
14. Reliance shall not pledge or assign any of its assets without the
prior written approval of the Department except: (1) pursuant to security
arrangements under reinsurance contracts existing on the date of this Amended
Agreement; (2) pursuant to security agreements in connection with repurchase and
similar investment arrangements in the ordinary course of business consistent
with past practices; (3) pursuant to other security arrangements existing on the
date of this Amended Agreement; (4) pursuant to transactions or agreements
approved by the Department hereunder, or (5) pursuant to statutory deposits as
described in Paragraph 27, below.
15. Reliance shall not, in any transaction or series of related
transactions, dispose of any fixed assets of plant, property or equipment having
a book value of $2,500,000 or more without the prior written approval of the
Department.
16. Reliance shall not enter into any new reinsurance agreement nor
amend any reinsurance agreement without the Department's prior written approval,
except that Reliance may, without such approval:
a. renew or amend reinsurance agreements existing on the date of
this Amended Agreement or approved by the Department hereunder,
if the terms thereof remain unchanged in all material respects;
and
b. enter into any new reinsurance agreement or amend or renew any
reinsurance agreement whose total subject premiums do not exceed
or are not reasonably expected to exceed $10,000,000,
17. Reliance shall not grant any salary increase to any Reliance
officer without the prior written approval of the Department, except for a
salary increase in any calendar year which does not exceed 5% of such officer's
salary as at the beginning of the year. Reliance will not grant salary increases
to its employees other than officers without the prior written approval of the
-5-
Department, except for salary increases which, in any calendar year, in the
aggregate do not exceed 5% of the aggregate annual salary compensation payable
by Reliance at the commencement of such year,
18. Reliance shall pay no bonus, commission, stock, stock option,
directors' fees, or other type of emolument or non-salary compensation to any
Reliance offcer, director or employee without the prior written approval of the
Department, except
a. emoluments, including vacations and payments in lieu of
vacations, health, life, disability and other insurance plans and
arrangements under agreements and plans existing on the date
hereof;
b. bonus payments including "retention" bonuses under commitments,
plans and agreements existing on the date hereof; and
c. directors' fees under agreements and plans existing on the date
hereof,
19. Reliance shall not add any individual who is not currently a senior
officer of Reliance or one of its affiliates to the board of directors of
Reliance without prior written approval by the Department. Reliance shall not
appoint any individual who is not currently a senior officer of Reliance or one
of its affiliates as a chief executive officer, chief operating officer, chief
financial officer, chief actuarial officer, general counsel or chief claims
officer (each position henceforth referred to as "Key Officer") of Reliance
without prior approval by the Department (it being understood that Reliance may
appoint Acting Key Officers pending appointment of individuals as Key Officers
on a permanent basis without such prior approval and Reliance will notify the
Department of any such appointment within 5 business days following such an
appointment).
20. Reliance shall not change the terms of any written group
remuneration, consulting, deferred compensation or bonus plans covering all
officers and employees of Reliance, or any remuneration, consulting, deferred
compensation and bonus plans covering any director or any Key Officer of
Reliance without prior written approval of the Department, except to the extent
otherwise permitted hereby or approved by the Department hereunder.
21. Reliance shall not enter into any new third party administrator or
management agreement or amend any such agreement existing on the date hereof,
without prior written approval of the Department, except for agreements in
respect of which annual payments by Reliance thereunder do not exceed or are not
reasonably expected to exceed $1,000,000 and for agreements approved by the
Department hereunder if the terms thereof remain unchanged in all material
respects.
22. Within a period of time mutually agreed upon by Xxxxxxxx and the
Department, but not in excess of ninety (90) days of the effective date of this
Amended Agreement, Reliance shall disclose to the Department the existence of
all material written current contracts or agreements
-6-
between Reliance and any corporation, incorporated or unincorporated
association, partnership, limited partnership, limited liability partnership,
joint venture, or limited liability corporation.
23. Reliance shall not consummate any material transactions, as defined
in Chapter 27 of Title 31 of the Pennsylvania Code, with any person (whether or
not affiliated) without the Department's prior written approval.
24. Reliance shall not change or amend Xxxxxxxx's bylaws without prior
written approval of the Department.
25. Reliance shall not merge or consolidate with or be acquired by an
entity or person without prior approval of the Department.
26. Reliance shall not alter the corporate ownership structure of
Reliance Insurance Company and any subsidiary as shown on Schedule Y to
Reliance's most recent report to the Department, without prior written approval
of the Department.
27. Reliance and its insurance company subsidiaries shall not establish
statutory security deposits, in addition to deposits existing on the date
hereof, except to the extent required by law, with any insurance regulatory
authority (other than the Commonwealth of Pennsylvania) without the Department's
prior written approval.
28. Reliance shall annually meet with the Department, at the
Department's request, by the end of May of each year that this Amended Agreement
is in effect to review the operating results of Reliance. Reliance shall also
meet with the Department at other times upon reasonable advance notice by the
Department.
29. Reliance shall not write any new policies of insurance, except as
required by law or contract, without prior written approval of the Department.
30. Xxxxxxxx agrees that, if the Department engages any outside
independent consultants to assist the Department in its analyses of Xxxxxxxx's
condition, the consultants' fees shall be paid by Xxxxxxxx. The Department will
not enter into such fee arrangements without reasonable prior notice to
Reliance.
31. Reliance shall not waive, or take any action, or fail to take any
action, which may be deemed to constitute a waiver of any rights to satisfaction
of obligations owed to Reliance by any affiliate of Reliance, without prior
written approval of the Department.
32. Reliance shall make all books and records available to the
Department for inspection upon request.
33. All information, documents and copies thereof obtained by or
disclosed to the Department and the Representative and his consultants,
employees, and agents designated (Designees) to have access to such information,
documents and copies thereof pursuant to this Amended Agreement and the Order of
Supervision dated January 29, 2001 will be kept strictly
-7-
confidential by the Department and the Representative and his Designees and not
disclosed to any third party except for information which is generally available
to the public. In the event that the Department is required to disclose any of
such information, the Department will give Reliance prompt written notice of
such request.
34. This Amended Agreement supersedes any existing agreements between
Reliance and the Department.
/s/ Xxxxxxx X. Xxxxxxx January 23, 2001
------------------------------------ ----------------
Xxxxxxx X. Xxxxxxx, CPA Date
Deputy Insurance Commissioner
Pennsylvania Insurance Department
/s/ Xxxxxx X. Xxxxx January 25, 2001
------------------------------------ ----------------
Reliance Insurance Company Date
-8-
