MAZAGON DOCK SHIPBUILDERS LIMITED

MAZAGON DOCK SHIPBUILDERS LIMITED

(Formerly known as Mazagon Dock Ltd)

CIN: U35100MH1934GOI002079

(A Government of India Undertaking) Dockyard Road, Mumbai - 400 010, India.

Certified – ISO 9001:2008 for Shipbuilding Division

DIVISION: SHIP BUILDING DEPARTMENT: OUTSOURCING

Tel. No.: x00(000) 0000 0000/3068/3080 Fax: x00(000) 0000 0000.

E mail: xxxxxxx@xxxxxxx.xxx Website: xxx.xxxxxxx.xxx

MDL TENDER No. E-TENDER DATED

E-TENDER CLOSING DATE & TIME E-TENDER OPENING DATE & TIME

: 8000000775.

: 05/02/2018

: 20/02/2018 at 1500 Hrs

: 20/02/2018 at 1530 Hrs.

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Mazagon Dock Shipbuilders Limited invites on-line competitive bids in TWO BID SYSTEM (Part-I Techno Commercial Bid and Part-II Price Bid), from reputed Bidders / Vendors, on our e-procurement portal xxx.xxxxxxxxxxx.xxx.xx, for the Work/Services as detailed in this tender document:

Note: Before quoting against this Tender, the prospective bidder is requested to go through the Tender Enquiry document (& Annexes, if any) thoroughly & carefully. Deviations to the Terms & Conditions of the Tender are highly discouraged. Therefore, any doubts arising in respect of any of the Terms & Conditions stipulated, Qualification Criteria, Eligibility for exemption from submission of EMD, clarification if any w.r.t. Documentation / Procedural requirements, etc. shall get clarified by the prospective bidder through the Dealing Executive invariably before the submission of the Bid.

Salient Features of MDL’s e-Procurement System for Participating in (this) e-Tender:

1. Submission of bids against e-Tenders: The bidder is required to quote online on the e- Procurement website xxx.xxxxxxxxxxx.xxx.xx by the deadline, by submitting the Techno- commercial Bid & Price Bid in Electronic format only. The prices/quotes & a few declarations shall have to be entered/uploaded by the bidder online in the Tender’s entry forms & other bid documents’ scanned/soft copies shall have to be uploaded as part of the bid. All bids should be digitally signed using DSC (as explained below).

2. To be able to participate in e-Tender (s), every bidder must register themselves on the ASP’s website (registration is free of cost) & must possess a legally valid Class-IIB or above Digital Signature Certificate (DSC) as per IT Act-2000, using which they can sign their electronic bids. The DSC can be procured from any Certifying Authority (CA) authorized by Controller of Certifying Authorities (CCA) of Govt. of India.

3. National Informatics Centre (NIC) have been appointed by MDL as the Application Service Provider (ASP).

4. Online User Manual is available on the website for the guidance of users & for participating in the e-Procurement/ e-Tendering, the bidder must ensure having the requisite (IT) infrastructure at their office premises.

5. For any further details of e tendering & digital signatures, please contact 0000- 0000000, 0000-0000000, 8826246593, xxxxx-xxxxxxx@xxx.xx OR Mr. Sagar U. Xxxxxx, Manager Phone - 0000 0000/3250, xxxxxxxx@xxxxxxx.xxx

6. Bidders in their own interest are requested to upload their bids well in advance of tender closing date to avoid the last minute difficulties in uploading the bids. Request for extension, if at all to be made, shall be forwarded at least 3 working days in advance to the tender closing date / time with proper reasoning. MDL reserves all rights in this regard & decision of MDL shall be binding to the applicant. Problems in hardware/software, internet connectivity, system configurations, Browser setting etc., for whatsoever reason shall not be considered for extension of tender closing date and time.

7. MDL will not be responsible for an error in downloading of tender documents from web by the bidders. The version appearing on MDL website will be considered final and authentic.

8. All bidders are requested to get their technical queries, if any, clarified in advance (3 days in advance to tender closing date) to avoid last minute delay. For any technical clarification, bidders are requested to contact Xx. Xxxxxxx Xxxxx, DM (Plg-EY), Tel. no.: 000-00000000/3603/3592/3594, email: xxxxxxxxxxxx@xxxxxxx.xxx or Mr. S. Xxxxxxxx, CM (Planning-EY), Tel. no. : 000-0000 0000/3594, email: xxxxxxxxxxx@xxxxxxx.xxx.

1. SUBJECT:

E-tender enquiry (two bids system) for hiring services for space heating for EPM motor and DAR for Yard 11878 of Project P75 at MDL.

2. SCOPE OF WORK: As per Annexure-A.

3. INSPECTION:

Inspection shall be done by MDL (i.e. L&Wn – SM4) and the work completion certificate will be issued by the representative of user dept. of the rank of Chief Manager & above.

4. CONTRACT VALIDITY, WORK SCHEDULE, & MOBILISATION :

4.1. Contract validity: The contract shall be valid for a period of 6 months from date of placement of order. Exact date of commencement will depend upon award of contract. Any work released till the completion of contract shall be carried out by the contractor.

4.2. Work schedule: Schedule of work will be jointly prepared by Ship Manager/ OIC (not below the rank on Chief Manager) with contractor for overall contract period after placement of order. The contractor has to undertake the work as per schedule mentioned therein. Work will be released to the Contractor by means of written Schedule jointly prepared within overall contracted period between Contractor & Project Manager / representative. The job as ordered should be completed on dates mutually agreed upon in accordance with the delivery schedule. This delivery schedule will be strictly adhered for execution & same will be criteria for LD applicability.

Log Books covering Instruction Register & Hindrance Register shall be maintained by MDL. Instruction given to contractor will be recorded in the Instruction Register. The Contractor is required to report hindrances in production for recording in the register.

4.3. Mobilization: Successful contractor shall complete initial mobilization of his workforce, tools and equipments within 7 days from date of award of order. During mobilization period, contractor should arrange entry passes for his employees for yard entry as per MDL’s security procedures; no excuse for delay in commencing the work on this account will be entertained. Parallely Subcontractor can collect the valves & material required for installation of hull valve.

5. INTEGRITY PACT (IP) & INTEGRITY PACT BANK GUARANTEE (IPBG): Not Applicable.

6. EARNEST MONEY DEPOSIT (EMD):

6.1. EMD applicable for this tender is Rs. 30,000/- (INR Thirty Thousand only).

6.2. EMD in the form of NEFT/ crossed DD/ Pay Order/ Bank Guarantee drawn in favor of MAZAGON DOCK SHIPBUILDERS LIMITED or bid bond/ SWIFT Message of equivalent foreign currency for foreign bidders shall be forwarded to HOD (Commercial) in sealed envelope super scribing Tender Enquiry No. and Due date, so as to reach us within 7 MDL working days from the tender closing date. The scanned image of DD/ Pay Order/ BG/ Bid bond/ SWIFT Message shall be uploaded at Part-I tender stage. The bid bond/ Bank Guarantee should be valid for 4 more weeks beyond the offer validity period indicated in the tender. Either of these instruments should be drawn on as per the list of banks approved by SBI/ Canara bank published on MDL website, payable at Mumbai. Crossed DD/ Pay Order issued by Cooperative banks however will be accepted subject to realization. Authorized Indian agent of the overseas bidders can submit EMD in the form of NEFT / DD/ Pay Order in Indian Rupees. Similarly authorized Indian agent of the overseas bidders can submit BG on behalf of foreign bank as per list of banks approved by SBI / Canara bank as bank of international repute published on MDL website. Bidders to advise their bank/ banker to send EMD directly to commercial department or through SWIFT to dispense with additional step of verification of authenticity of signatories. In case of EMD transmitted through SWIFT, it shall be the responsibility of the bidder that he directs the receiving banker to forward the message duly authenticated to the concerned commercial officer mentioned in the tender. Bids without EMD, other than those who are exempt from payment of EMD will not be considered. EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest free. No change/modification in the text of the prescribed format of the BG is permissible.

6.3. Bidders should mention EMD details on MDL e-procurement portal and also upload the scanned image of document pertaining to EMD remittance / scanned image of EMD-BG/ EMD-DD/ EMD- Pay Order, in Part-I Techno- Commercial e-bid.

6.3.1. In case of BG/ DD/ Pay Order, Details to be entered: BG/ DD/ Pay Order No., date, Value, issuing Banks’ name, address, Tel. no., Fax no. & E-mail ID, BG validity expiry date; etc.

6.3.2. In case of online remittance of EMD amount, scanned image of Annexure-F, duly filled, shall be uploaded in Part-I Techno-commercial e-bid. Further, the bidder should specifically mention the details of company name as well as nature of remittance, tender number/order number etc. in the text/narration fields of Bank’s NEFT remittance in order to identify the same.

6.4. Bids without EMD will not be considered. EMD of unsuccessful bidders will be returned after finalization of the tender and shall be interest free.

6.5. Following bidders shall be exempted from submission of EMD.

6.5.1. State & Central Government of India departments, Public Sector Undertakings.

6.5.2. Firms registered with Mazagon Dock Shipbuilders Limited (MDL). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate, for the items/ services for which the offer/bid is being submitted, issued by MDL in Part-I offer/bid. Firms in the process of obtaining MDL registration will not be considered for EMD exemption. (Important Note: This tender is floated for MDL’s PR-Mat/Service Group: 1402294 – Electrical work on ships under construction). The vendors / Firms who are permanently registered under this group in MDL, only for them EMD is exempted. Other vendor/s which are permanently registered under different group in MDL have to submit the EMD as stipulated in tender.

Offer of vendors, who are not registered in above said product/Service group, received without EMD will be rejected.

6.5.3. Firms registered with NSIC under its “Single Point Registration Scheme”. (Exemption will apply only to items / service indicated under description of work / supplies / services for which bidders are registered with NSIC). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate issued by NSIC in Part-I offer / bid. Firms in the process of obtaining NSIC registration will not be considered for EMD exemption.

6.5.4. Firms registered with Micro and Small Enterprises (MSEs). To qualify for EMD exemption, firms should necessarily upload VALID copy of the registration certificate from the competent authority regarding their Micro/ Small Industry status in Part-I offer/bid”.

6.5.5. Common/Deemed DPSU registered vendors qualify for EMD exemption. Such firms shall upload valid copy of the registration certificate issued by DPSUs (other than MDL) for the items / services for which the offer is being submitted in Part-I offer/bid. Firms in process of obtaining registration in other DPSUs will not be considered for EMD exemption.

6.5.6. Green Channel Status vendors qualify for EMD exemption. Such firms shall upload valid copy of the Green channel certificate issued by MoD for the items for which the offer is being submitted in Part-I offer/bid. Firms in process of obtaining this certificate will not be considered for EMD exemption

6.6. The original BG/ DD/ Pay Order must be submitted to the Head of Department (HOD), Outsourcing Department, Sixth Floor, Service Block, North Yard, Mazagon Dock Shipbuilders Ltd., Dockyard Road, Mazagaon, Mumbai-400010 without fail within seven (7) MDL working days from the Tender closing date, in an envelope super-scribing the Tender no., Tender date, Tender closing date, Purchase Officer’s name & brief description of the services / work tendered. If the original BG is not received by the Purchase Officer at MDL within this duration, the Bid would be considered invalid & rejected accordingly.

6.7. EMD of the disqualified/Techno-commercially rejected bidder (s) will be refunded within fifteen

(15) days from the date of receipt of approval for opening of price bids of the Techno- commercially qualified offers. EMD of other unsuccessful bidder (s) will be refunded after placement of the Order on the successful bidder. EMD of successful bidders may be converted into security deposit or refunded on receipt of security deposit BG. The returned / refunded EMD would be interest free.

7. BID REJECTION CRITERIA:

7.1. Following bids shall be categorically rejected.

7.1.1. Bids/Offers received other than e-portal mode.

7.1.2. Bids received without scanned image of EMD/ MDL registration/ NSIC registration/ MSE registration Certificate (issued from competent authority) not uploaded in Part-I tender stage.

7.1.3. Bidder not quoting for all the services tendered & listed in the Rate Sheet.

7.1.4. In case of e-tenders, if the date of EMD in the form of bank guarantee / DD or the date of remittance of EMD amount is later than the tender closing date.

7.2. Following criteria may render the bids liable for rejection.

7.2.1. Bidder’s failure to furnish sufficient or complete details for evaluation of the bids within the given period which may range in between two to three weeks depending on the deficiencies noticed in the drawings / technical data which shall not however conflict with validity period.

7.2.2. Incomplete/ misleading/ ambiguous bid in the considered opinion of the Technical Negotiation Committee (TNC) of MDL.

7.2.3. Bid with technical requirements and/or terms not acceptable to MDL/ Customers/ External agency nominated, as applicable.

7.2.4. Bid received without qualification documents, where required as per the Tender.

7.2.5. Bid not meeting the pre-qualification parameters / criteria stipulated in the Tender Enquiry.

7.2.6. Bid with validity expiry date shorter than that specified in the Tender Enquiry.

7.2.7. EMD validity period is shorter than specified in the tender enquiry.

7.2.8. Bidders who have not agreed for the fixed price till the validity of the tender or have quoted the variable price.

7.2.9. Bidder not agreeing to furnish required Security Deposit (SD) or for not agreeing to extend the validity of the submitted SDBG in case of requirement of extension of validity of the Order/of Completion Period of the Order (refer the relevant Para below).

7.2.10. Bidders not submitting Original instrument of EMD within 7 MDL working days from the tender closing date.

8. QUALIFICATION CRITERIA:

8.1. Similar work/job is defined as under:

Bidders should have experience of carrying out maintenance/operation of AC/DC motor or electrical panel / switch board.

8.2. Since bid is required to be uploaded on e-portal, the bidders are requested to upload scanned copies of following necessary documents to enable MDL to ascertain their qualification status.

8.2.1. Bidders Company Profile.

8.2.2. Bidders Shop & Establishment certificate, Tax registration certificate and PAN card.

8.2.3. List of equipment & machineries held by bidder with model, year and working status along with details of their manufacturing facilities and personnel with designation, qualification and experience to determine bidder’s capabilities.

8.2.4. The bidder should have a minimum average turnover of at least for Rs. 04.50 Lakhs during the last three years ending 31st March 2017 (i.e. for the years 2014-15, 2015-16 & 2016-17) and shall upload the audited balance sheet, profit/loss account for the last three years.

8.2.5. Xxxxxx’x experience of having successfully completed similar works during last 7 years ending 31st January 2018 should be either of the following:

a) Three similar completed works each costing not less than Rs. 06.00 Lakhs.

OR

b) Two similar completed works each costing not less than Rs. 07.50 Lakhs.

OR

c) One similar completed work costing not less than Rs. 12.00 Lakhs.

OR

d) Cumulative similar works/jobs completed within a span of 12 months totaling to

Rs. 07.50 Lakhs.

8.2.6. Work Order copies and Work Completion Certificates in support of clause 8.2.5 should be uploaded. Work Completion Certificates should indicate the work order numbers, issued by

the party for whom the work is done. MDL has the right to verify/ cross verification of authenticity of the said documents whenever felt necessary.

Note 1 : Similar type of work/ job is as defined at Tender Enquiry Format (TEF) clause 8.1 above. Note 2 : The bidders need to scan and upload supporting documentary evidence in support of the Qualification Criteria viz. Work order, work completion certificate issued by the party for whom the work is done. The Work Order/s not supported by Work Done Certificate/s will not be considered for qualification criteria. The concerned HOD or TNC has a right to verify /cause verification of authenticity of the said document whenever felt necessary.

Note 3 : MDL reserves the right to demand for a hardcopy of any of the above documents and any other related documents, if required. Bidders shall comply with the same.

Note 4 : The work executed by the bidder for their in-house or capital use will not be considered for the purpose of bidder’s experience or completion of similar works.

Note 5 : Sr. 8.2.1 to 8.2.3 above not required for permanent registered vendors with MDL. However, such bidders should upload a scanned image of valid registration certificate; duly self attested and stamped with their company seal.

Note 6 : All the qualifying documents indicated in the tender shall be strictly in the name of bidding firm. Qualifying documents submitted in the name of other than bidding firm will not be considered for bidding firm’s qualification.

Bidder is required to submit information in the form of the table (Annexure-E) for the orders, which qualify them as per the above criteria, as the information in the tabular form shall hasten the technical scrutiny.

9. VALIDITY PERIOD:

Bids / Offers shall have a validity period of 120 days from the tender closing date.

10. PRE – BID CONFERENCE: Not applicable.

11. ON-LINE SUBMISSION OF BIDS IN TWO-BID SYSTEM:

On-line Offer (e-bid) must be uploaded in two parts, Part-I Techno-commercial bid & Part-II price bid as appearing online:

Part- I: Online Techno-commercial bid will be opened on the tender opening date/ extended opening date shall contain the following.

11.1. Common Documents:

11.1.1. Scanned image of EMD-BG/ Online Remittance as stipulated in TEF clause no. 6 for EMD shall be uploaded at Part-I tender stage.

The original of the above of EMD-BG/ Online Remittance, shall be forwarded to GM (OTS) / HOD (OTS) in sealed envelope super scribing Tender Enquiry No. and Due date, so as to reach within 7 MDL working Days from the tender closing date, addressed as below:

GM(OTS),

6th floor, Service block, North yard, Mazagon Dock Shipbuilders Ltd. Dockyard Road,

Mumbai - 400010.

11.1.2. Bidder should also upload scanned copies of Tender Inquiry acceptance Format, General Terms & Condition acceptance format, Standard Terms & Condition acceptance format in the Prescribed Formats attached herewith (Annexures J, K & L); duly stamped, signed & filled ‘Accepted OR Not Accepted’ as applicable for each of the clause. Normally deviations to the tender terms are discouraged. However, if the bidder has any deviations, the same should be filled in above formats (Annexures J, K & L) , mentioning the deviation against the relevant Tender clause no., failing which it will be construed that all clauses of Tender inquiry, STACs & GTACs appearing against the tender are understood by you and are fully acceptable to you. In the event bidder has no deviations,

he should submit following forms mentioning ‘Accepted’. Any deviations mentioned elsewhere in the offer other than in said Forms will not be considered.

11.1.3. Rate sheet (Annexure B), blanking the prices but clearly indicating ‘Quoted/ Not-Quoted’ as applicable against each of the listed duly stamped & signed, should also be uploaded.

11.1.4. Bidders should upload scanned Copies of work Orders, Work Completion Certificates, and Performance reports for the job executed to meet the qualification requirement mentioned at TEF Clause No. 8.2.5 above. (Order copies & work completion certificates to be appended). Also documents pertaining TEF Clause No. 8.2.6 to be uploaded in Part-I Bid.

11.1.5. Bidder should scan and upload Acceptance in firm’s letterhead of:

11.1.5.1. Validity of Offer (TEF Clause No. 9)

11.1.5.2. Ready to submit Security Deposit (TEF Clause 17) & to extend the same on MDL request.

11.1.6. Bidder should upload scanned copy of tax and duties certificate for which they are registered.

11.1.7. Bidder should upload scanned audited balance sheet with auditors reports to meet the qualification requirement at tender clause no. 8.2.4, along with Part-I Techno-commercial e-offer.

11.1.8. Copies of valid Registration or Approval certificates (if any) of the following shall be uploaded on-line:

11.1.8.1. Micro Enterprises.

11.1.8.2. Small Enterprises.

11.1.8.3. ISO Accreditation.

11.2. In addition to the documents as indicated above, following documents shall be uploaded by bidder.

11.2.1. Bidders registered with MDL should scanned and upload valid Registration Certificate issued by MDL.

11.2.2. Bidders not registered with MDL should scan and upload the following document.

11.2.2.1. Track Record as per Format OTS-F-04 (available on MDL website).

11.2.2.2. Bank details for payment as per Format – OTS- F-12 (RTGS/ NEFT) (available on MDL website).

11.2.2.3. Scanned image of PAN card.

11.2.2.4. Company Profile, Shop & Establishment and Tax registration certificate.

11.2.2.5. List of Equipment held by them.

Note: Bidders in their own interest are requested to upload their bids well in advance of tender closing date to avoid the last minute difficulties in uploading the bids. Problems in hardware/software, internet connectivity, system configurations, Browser setting etc, for whatsoever reason shall not be considered for extension of tender closing date and time.

Part - II (Price Bid): This should contain only the PRICES for each of the listed items strictly in the prescribed format provided online. Price bid must be enclosed only in the required format as appearing online.

Note: In case of error in the aggregate values, the individual service-wise quoted rates will be considered.

Prices for the tendered services/ Items and applicable Taxes and duties are to be quoted by entering the same online. Timely submission of the e-bids is responsibility of the bidders and no reasons / excuses in this regard will be entertained.

11.3. Opening of Techno-Commercial e-Bid (Part-I): Techno-Commercial e-bid (Part-I) will be opened online on the tender opening date or extended tender opening date or next working day if opening date happens to be holiday declared by MDL. The participant bidder can also witness opening of the bids online from their locations by logging on MDL e-procurement website with their Digital Signature Certificate (DSC).

11.4. Opening of Price e-Bid (Part–II): After completion of Techno-commercial scrutiny, intimation for price e-bid opening will be communicated only to techno-commercially accepted bidders. Bidder

(s) to note that such intimation may be given at a short notice by Fax, E-mail or even by telephone only to techno-commercially accepted bidder(s). Techno-commercially qualified bidders can also witness opening of price bids online from their locations by logging on MDL e- procurement website by using their Digital signature Certificate (DSC). L1 will be determined after taking into account loading factor if any.

12. PRICING & ESCALATION:

12.1. Contract Price shall remain firm and fixed for six months from date of placement of order.

12.2. MDL shall not be bound by any printed conditions or provisions in the Contractor’s Bid Forms or acknowledgement of CONTRACT, invoices, packing list and other documents which purport to impose any conditions at variance with or supplemental to CONTRACT.

12.3. Bidder while quoting should consider the all costs such as labour, hike in the minimum wages, transportation, equipment, all incidental expenses, etc. for the entire contract period.

12.4. Growth of work clause: MDL shall be at liberty to place additional work to the extent of 15% of contract value at the same terms and conditions of the contract within contractual delivery period and bidder shall have to honor it. Such additional work shall be entrusted to the contractor through a separate Order to that effect or through an amendment to the Order. In any case, the contractor should not undertake any (additional) work beyond the Contractual period without an order to that effect from MDL. This additional 15% work is considered beyond the total Tendered quantity. The contract period may be extended by 3 months with same terms and conditions of this contract.

13. RANKING OF BIDS & DETERMINATION OF L-1 BIDDERS:

13.1. Techno-Commercially Qualified overall Lowest Bidder will be considered for the placement of order. On-line Ranking visible to the bidders after opening part II price bid is without loading parameters.

13.2. However the Overall L1 bidder will be evaluated offline after applying all applicable loading parameters as mentioned in the tender document and commercial terms.

13.3. Taxes, duties and Levis are excluded for the purpose of ranking of price bids to determine L1 bidder. There may arise a situation where overall cost (inclusive of taxes, duties and levies) of services by the adjudged L1 bidder may be higher compared with any other bid(s) depending on the tax structure. Therefore it would be required that the adjudged L1 bidder has to reduce the price to make it competitive both before including taxes, duties and levis and after including taxes, duties and levis. If the adjudged L1 bidder does not agree to reduce the price to make it competitive after including taxes, duties and Levis, then the next ranked bidder will be afforded the opportunity so that procurement is competitive.

14. WORK DONE CERTIFICATE:

14.1. WDC shall be prepared by the contractor for the completed activities and shall be certified by the concerned OIC (not below the rank of Chief Manager) for each inspection stage of the compartment/equipments. Payment shall be as per the quantities certified in WDC.

14.2. The WDC shall include cumulative statement of jobs carried out till last WDC. The necessary service entry shall be made in SAP system by the WDC certifying authority & will be submitted to the contractor for further invoicing. The WDC shall bear relevant Service Entry sheet no., PO no. and respective item Sr. No., sub service line item of the PO.

14.3. The WDC must clearly mention the scheduled dates for starting & completion/delivery of the jobs as mutually agreed between OIC MDL & contractor and the actual dates of start & completion.

14.4. In case of delays, the duration along with numbers of delayed days shall be specified in respective WDCs to invoke LD clause and effect recoveries from sub contractor's invoice.

14.5. An illustrative format of Work Done Certificate is at Annexure- M.

15. TERMS OF PAYMENT:

15.1. 100% will be made through RTGS/NEFT between 15-20 days for actual quantities of work executed and on submission of documents as given below.

15.2. Set of Original + 2 Copies of signed Tax Invoice to be submitted to Receipts Sections along with Service Entry through SAP system from user department and monthly log sheet. Bidder will be

required to submit bills indicating details of earlier billing in every bill/invoice and also showing cumulative value of work done, failing which, the bills will not be accepted / cleared.

15.3. The bills should be preferably submitted within four weeks of certification of Work Completion Certificate ‘WCC’ to Receipts Sections adjacent to ARS punching station of South Yard along with Service entry through SAP system from user department.

15.4. Kindly note that submission of the above documents with the invoice is essential for effecting (timely) payment to the Subcontractor.

Note: Contractor to raise invoices yard-wise in consultation with WCC issuing authority.

16. MODIFICATION: Not Applicable.

17. SECURITY DEPOSIT (SD):

Successful bidder (Contractor) shall submit Security Deposit @ 5 % of Order Value (excluding Taxes, Duties, etc.) within 25 days from the date of Order/Contract.

17.1. Submission of SD is exempted for Indian PSUs. In lieu, Indemnity Bond in favor of MDL is required to be submitted (Format of the same would be forwarded with the Order).

17.2. Please note that MDL does not extend any concession such as exemption in payment of Security Deposit to any organization (Except PSU) irrespective of their status, like registration with MDL, NSIC, SSI, MSE, etc.

17.3. No interest will be paid on Security Deposit. The security deposit will be returned only after successful execution of the order and shall be interest free.

17.4. Mode of SD:

17.4.1. Security Deposit to be submitted in the form of NEFT / DD/ Pay Order/ Bank Guarantee drawn in favor of Mazagon Dock Shipbuilders Limited from the list of banks approved by SBI/ Canara bank published on MDL website within 25 days from the date of contract. Crossed DD / Pay Order issued by Cooperative banks however will be accepted subject to realization. In case of SD-BG, the same shall be valid for the period of contract plus one month. Bidders to advise their bank/banker to send SD-BG directly to commercial department to dispense with additional step of verification of authenticity of signatories. No change/modification in the text of the prescribed format of the BG is permissible.

17.4.2. SD through NEFT- remittance through Bank: In case of online remittance of SD amount, scanned image of Annexure-F, duly filled is to be submitted to Outsourcing Department. Further, the bidder should specifically mention the details of company name as well as nature of remittance, tender number/order number etc. in the text/narration fields of Bank’s NEFT remittance in order to identify the same.

17.5. Any delay in submission of SD shall result into charging of interest by MDL on the Contractor @ PLR of SBI + 2 % on the SD amount for the delayed period. Additionally, in case of failure to submit SD within twenty five (25) days from the date of order placement, the EMD submitted by the Contractor will be encashed and the Order would be liable for cancellation/termination with the invocation of Risk Purchase provisions of the Tender/Order.

17.6. Additionally, SD amount could be withheld from the payable Invoice (s) of the Contractor, if any.

17.7. In case completion of work is likely to be delayed beyond the Order completion period/Contractual period or this period is required to be extended, the Contractor shall have to extend the validity of the Bank Guarantee for SD till such extended period. In case of failure to comply with such extension of the Bank Guarantee for SD by the Contractor, the Bank Guarantee is liable for encashment by MDL.

17.8. Non-performance of the Terms & conditions of Order and/or default/breach by the Contractor will result in forfeiture of the SD with application of Risk Purchase provisions.

18. GUARANTEE: Not applicable.

19. PERFORMANCE BANK GUARANTEE: Not applicable.

20. The bidder shall also abide to all statutory requirements, Official Secret Act 1923, Security and Safety Rules as per references, which are part of this tender. If contractors’ employees are not adhering to the health, safety and environment norms and the contractors not equipping their

employees with suitable safety gears, will be viewed seriously. For non adherence to above will be levied as per extant guidelines of Security and Safety Rules prevailing time to time, to the contractor without prejudice to other rights to enforce the safety requirements.

21. TAXES:

21.1. The items/service-wise rates quoted in the Rate sheet should exclude Taxes and Duties. Bidder should indicate Taxes and Duties as applicable separately in the same Rate sheet, at the space provided for, which will be paid extra based on tax invoice to the extent applicable.

21.2. The variation in statutory levies etc. are not allowed unless the breakups in respect of taxes duties are clearly and separately furnished in bid.

21.3. Bidders are required to submit their provisional ID with SAC number, along with documentary proof. MDL’s provisional GST ID is 00XXXXX0000X0XX.

21.4. Bidders are required to comply with all the provisions applicable under the GST Act. (Please refer Annexure N)

22. LOADING CRITERIA:

Deviations sought by the xxxxxx xx xxxxxxx of Payment terms, delivery period, Liquidated Damages (L.D.) shall be loaded on the bidder/s quoted prices during price evaluation by MDL. Among the equal bids, bidders with ISO 9000 series accreditation, over Non-ISO bidders, will be given preference. The loading criteria that will be adopted are detailed below & also as per Annexure-H.

22.1. It is desirable that the bidder accepts the Payment Terms indicated in clause 15 above. Varied payment terms quoted by bidders as compared to the terms stated in the Tender document shall be normalized by applying S.B.I. Prime Lending Rate (prevailing at the time of opening of Price bid) plus 2% p.a. rate of interest for the period at variation. (For Indigenous bidder)

22.2. For the additional time period sought by the bidder over the stipulated date of delivery as per Tender, 0.50% per completed week will be loaded to the quoted price.

22.3. Deviations sought in respect of Liquidated Damages (L D) Deviations sought in respect of rate per week and / or maximum ceiling in respect of liquidated damages shall be loaded to the quoted price. For e.g. The maximum ceiling towards liquidated damages speculated in the tender is 5% and the bidder seeks to limit it to, say 3.5% then the price quoted will be loaded by 1.5%. If the rate of L.D per week is 0.5% per week or part thereof as per tender and the bidder seeks it as, say, 0.4% per week or part thereof, the maximum ceiling on L D as per tender will first be equated to weeks (10 weeks in this case) and the rate proposed by the bidder i.e. 0.4% will be multiplied by the so equated maximum period (which works out to 4%) and the quoted price will be loaded accordingly by 1%. Delivery being the essence of the contract, it is desirable if the bidder/s adhere to the stipulated clause.

22.4. Deviations in respect of the period of Guarantee shall be loaded to the quoted price @ 0.25% per month or part thereof. This does not arise if the bidder quotes additional price for the differential period.

23. PURCHASE PREFERENCE: Not applicable.

24. FREAK LOW QUOTES:

In case after opening of price bid of technically cleared firms, it is noted that L-1 firm has quoted very low rates and indicates to withdraw from the tender then EMD shall be forfeited and firm may be given tender holiday including intimation to other PSUs. If the rates quoted are less than MDL estimates by 40% or so and if the difference in rate between L1 and L2 is 30% or more then the firm will have to give additional BG of 20% of the PO value as additional security. Bank charges for this additional BG shall be borne by MDL and reimbursed against proof of payment.

MDL reserves the right of part-ordering the services.

25. MODIFICATIONS TO THE BID:

Bidder desirous of submitting modified Bid prior to the Tender closing date & time may do so by making modifications in their Bid submitted online any no. of times before the Tender closing date & time. The last changed Bid shall be considered as the final Bid.

26. WORKING ON MDL HOLIDAYS:

Intimation for working on Saturday / Sunday / holidays if required, should be submitted 2 working days prior to the date of holiday indicating names of personnel to Personnel Department and Security through concerned Department.

27. TERMINATION & RISK PURCHASE:

If the equipment / article / service or any portion thereof be not delivered/ performed by the scheduled delivery date/ period, any stoppage or discontinuation of ordered supply / awarded contract without written consent by Purchaser or not meeting the required quality standards the Purchaser shall be at liberty, without prejudice to the right of the Purchaser to recover Liquidated Damages / penalty as provided for in these conditions or to any other remedy for breach of contract, to terminate the contract either wholly or to the extent of such default. Amounts advanced or part thereof corresponding to the undelivered supply shall be recoverable from the Contractor / Bidder at the prevailing bank rate of interest.

The Purchaser shall also be at liberty to purchase, manufacture or supply from stock or utilize the services as it deems fit, other articles of the same or similar description to make good such default and or in the event of the contract being terminated, the balance of the articles of the remaining to be delivered there under. Any excess over the purchase price, cost of manufacture or value of any articles supplied from the stock, as the case may be, over the contract price shall be recoverable from the Bidder / Contractor.

28. LIQUIDATED DAMAGES:

28.1. Time is the essence of a Contract/PO. Therefore the job, as Ordered, should be completed on the dates mutually agreed upon in accordance with the delivery schedule as indicated in schedule of work at Clause No. 4.2 of delivery terms & delivery schedule.

28.2. LD rate: A sum of 0.5% (half per cent) per week or part thereof, of the delayed work (undelivered portion of services) subject to maximum of 5% of value of delayed work (undelivered portion of services)of the package/ schedule in each case.

28.3. Applicability of LD: Delays in completion of work due to delayed availability of work front(s) / Free Issued Material, etc. are not attributable to the contractor. Liability towards LD arises only in case of delays in completion of work attributable to the contractor. In case of delay attributable to the contractor, as indicated in WDC by WDC issuing authority, LD shall be levied on the undelivered portion of service. In such cases, the duration along with numbers of delayed days shall be specified in respective WDCs to invoke LD clause and effect recoveries from the contractor's invoice.

29. MDL will not be responsible for an error in downloading of tender documents from web by the bidders. The Version appearing on MDL website will be considered final and authentic.

30. PARALLEL ORDER: Not applicable.

31. Contractors shall not engage employees of other contractors presently working in MDL & recorded at Security Dept. The contractor can engage such employee if other contractor gives No Objection Certificate for such engagement & cancel the name of such desirous employee from his roll & accordingly convey to Security. The contractor engaging such employee without permission is liable for penalty including termination of contract & forfeiture of Security Deposit. Such penalty can also be imposed if it is observed that supervisors/ Workers deployed by contractor are not on their roll as per statement submitted by him at Security.

32. The contract will be governed by Standard Terms and Conditions and General Terms and conditions while executing work. In case of discrepancy, clauses mentioned in Tender, Technical Scope and Rate sheet will override the clauses mentioned in other enclosures including STACS & GTACS.

33. In the event of placement of order on unregistered vendor, the firm shall apply for registration through Shri C. G. Xxxxxxxxxx, Manager, Outsourcing dept., Tel. No. 00000000, within one month from placement of order.

34. Procedure for Entry Passes for the Contractor’s Employees: A Detailed procedure is displayed on the website xxx.xxxxxxx.xxx under →Work/Service Contracts.

35. FREE ISSUE OF MATERIAL: Not Applicable.

36. NON-DISCLOSURE AGREEMENT: Not Applicable

37. PUBLIC GRIEVANCE CELL:

A Public Grievance Cell headed by Xxxx X.X Xxxxxx. General Manager (F-CA) has been set up in the Company. Members of public having complaints or grievances are advised to contact him on Wednesday between 10.00 hours and 12.30 hours in his office on 3rd floor, Mazdock Building or send their complaints / grievances to him in writing for redressal. Contact Telephone No is 00000000.

38. SITE VISIT:

38.1. Bidders shall visit the actual site at MDL, for ascertaining the nature & entire scope of work, job requirement, technical specifications, tools & tackles & measuring instruments required, for carrying out the job and intermediate checks, the environment under which the work needs to be carried out at worksite in MDL premises, site conditions etc.

38.2. Bidders are requested to visit MDL prior to uploading their bid. In this regard please contact following MDL Officials: Xx. Xxxxxxx Xxxxx, DM (Planning-EY), Tel. no.: 000-00000000 / 3603 / 3592 / 3594, email: xxxxxxxxxxxx@xxxxxxx.xxx or Mr. S. Xxxxxxxx, CM (Planning-EY), Tel. no. : 000-0000 0000/3594, email: xxxxxxxxxxx@xxxxxxx.xxx.

38.3. A) MDL reserves the right to consider placement of Order.

B) In case of the performance of the contractor is not satisfactory, MDL reserves the right to cancel the order.

39. In case of proper on-line filling of Acceptance Formats for Tender Enquiry Form, General Terms & Conditions (GT&C) and Standard Terms & Conditions (STACS), it shall be presumed that all our tender terms & conditions are acceptable to you.

40. We look forward to your participation in e-bidding by offering your most competitive and reasonable bid against this tender.

Yours faithfully,

For MAZAGON DOCK SHIPBUILDERS LIMITED,

S D Patil

CM (Outsourcing Dept.) Following documents, references & formats form a part of the tender:

Annexure – A	Scope of work.
Annexure – B	Illustrative Rate sheet format.
Annexure – C	Responsibility Matrix.
Annexure – D	QAP (Quality Assurance Plan). (Not applicable)
Annexure – E	Format for information of past orders.
Annexure – F	MDL Bank account details for remittance of EMD / SD.
Annexure – G	Non Disclosure Agreement. (Not applicable)
Annexure – H	Illustrative format for loading factors for ranking of bids.
Annexure – I	Technical documents to be uploaded

Annexure – J	(Tender Enquiry Form)TEF Acceptance format.
Annexure – K	General Terms & Conditions Acceptance Format.
Annexure – L	Standard Terms & Conditions Acceptance Format.
Annexure – M	Work completion certificate.
Annexure – N	GST terms & conditions

REFERENCES:

Terms & Conditions (Available on MDL Website xxx.xxxxxxx.xxx →Work/Service Contracts or xxx.xxxxxxx.xxx →

tenders → shipbuilding → Outsourcing ).

1) Standard Terms & Conditions (STACS).

2) General Terms & Conditions (GTACS) while executing work.

3) Official Secrets Act 1923 .

4) Safety Code for Sub-Contractors.

5) Loading Factor.

6) Procedure for entry passes.

FORMATS:

Available on MDL Website – xxx.xxxxxxx.xxx / →Work/Service Contracts.

1) OTS –F-04 Track record.

2) OTS –F-05 Bank Guarantee for EMD.

3) OTS –F-07 Order acceptance Format.

4) OTS –F-12 RTGS/NEFT Mandate Authorization Form.

Annexure-A

SCOPE OF WORK:

Annexure-B

ILLUSTRATIVE RATE SHEET FORMAT:

Sr. no.	Description of work	Quantity	Unit rate	Applicable tax	HSN no.	Total (Rs.)
1	Space heating of EPM & DAR	540 shifts (8 Hrs. each)
Grand total (Rs.)

COMPANY’S NAME & ADDRESS:

SIGNATURE:

DATE:

NAME: DESIGNATION:

BIDDER’S COMPANY SEAL:

NOTE:

i) This rate sheet is only for illustration purpose & for the purpose of indicating tax and whether quoted / not quoted, as per clause 11.1.3 of TEF (Tender enquiry form).

ii) Prices are to be quoted in the Rate sheet (BOQ) provided online in .xls format and uploaded in cover-2 online.

iii) Bidder while quoting should consider the all costs such as labour, hike in the minimum wages, transportation, equipment, all incidental expenses, consumables etc.

iv) Quantity shown is indicative. However, Payment shall be made as per actual work done.

v) An illustrative example of blank rate sheet to be uploaded in cover 1 (Part 1 – Technical bid) is given below:

Illustrative Example of Blank rate sheet to be uploaded in Part-I.

Sr. no.	Description of work	Quantity	Unit rate	Applicable tax	HSN/SAC no.	Total (Rs.)
1	Space heating of EPM & DAR	540 shifts (8 Hrs. each)	Quoted	GST@18%	123456	Quoted
Grand total (Rs.)						Quoted

Annexure-C

RESPONSIBILITY MATRIX:

दो बोल2 वेब tनtवदा 8000000775.

Two Bid e-tender for hiring services for space heating for EPM motor and DAR for Yard 11878 of Project P75 at MDL.

Annexure-E

FORMAT FOR INFORMATION OF PAST ORDERS:

Bidders are required to submit information of past orders as per tender clause no. 8.

Sr. No.	Order placed by	Order No.	Order date	Description of work	Order value	Start date as per order	Completion date as per order	Actual completion date	Work completion Certificate (WCC) ref. no.	WCC date
1
2
3
4
5
6

Page 19

Annexure-F

MDL BANK ACCOUNT DETAILS FOR REMITTANCE OF EMD / SD:

i) MDL’S BANK ACCOUNT DETAILS:

NAME OF BANK A/C HOLDER: MAZAGON DOCK SHIPBUILDERS LTD

BANK AND BRANCH: STATE BANK OF INDIA, MAZAGON BRANCH, MUMBAI

BANK ACCOUNT NO: 10005255246

IFSC CODE: SBIN0009054

ii) DETAILES OF REMITTANCE TO MDL’S BANK ACCOUNT:

(To be filled in by the vendors/firms making remittance of funds in MDL’S Bank Account)

Date of Remittance
Name of Firm Vendor Code MDL tender/PO. Ref No. Nature of Remittance viz. EMD/SD etc. Amount Remitted (Rs.)

Signature of Vendor/Representative

iii) SAP Parked document No: Date: _ (To be filled in by MDL’s Commercial Executive)

Sr. No. ii) & iii) above will be filled in by the Vendor and MDL commercial Executive respectively and the form forwarded to Treasury Section for posting of SAP Document to the respective Bank Account.

NOTE: Bidders should specifically mention the details of company name as well as Nature of Remittance (EMD or SD), Tender no./ Order no. etc. in the text/ narration fields of Banks NEFT remittance.

Annexure-H

LOADING FACTORS FOR RANKING OF BIDS:

(Illustrative format)

A.

Sr. No.	Description	Foreign Supplier	Indigenous Supplier
1	Basic price Quoted	a) FOB b) CIF	a) Ex Works b) Delivered to MDL stores
2	Add: insurance charges	Incase of 1(a)	In case of 1(a)
3	Add Sea/Air Freight charges / Inland Road Transport	Incase of 1(a)	In case of 1(a)
4	Customs Clearance / Port Handling / Transportation to Yard	In either case i.e. FOB or CIF Price	NIL
5	Cost (ex-MDL) excluding taxes & duties without loading towards any deviations	Sr.Nos. (1+2+3+4) if FOB price quoted OR CIF price + Sr.No.4	Sr.Nos. (1+2+3)

B. Loading due to variations in Financial Term.

Sr. No.	Description	Foreign Supplier	Indigenous Supplier
6	Variation in payment Terms
7	Cost (ex-MDL) excluding taxes & duties after loading for variations in financial term.	Sr.Nos. 5 + 6

C. Loading on Account of deviations in following commercial terms

Sr. No.	Description	Foreign Supplier	Indigenous Supplier
8	Security Deposit / Contract performance guarantee.
9	Equipment Performance guarantee
10	Additional delivery period sought over stipulated period as per Tender
11	Additional time sought for supplying binding data.
12	Liquidated damages per week rate / maximum ceiling
13	Warranty / Guarantee
14	Cost (ex-MDL) excluding taxes & duties after loading for variations on account of financial and commercial terms.	Sr.Nos.7 + 8 +9 + 10 +11+ 12 +13

D. Landed Cost:

Sr. No.	Description	Foreign Supplier	Indigenous Supplier
15	Taxes & Duties
16	Landed C	Sr.Nos.14 + 15

Annexure-I

LIST OF TECHNICAL DOCUMENTS TO BE UPLOADED:

1. Bidders Company Profile.

2. Shop & Establishment registration.

3. Valid Tax Registration Certificate / GST registration certificate and PAN card.

4. List of equipment & machineries held by bidder with model, year and working status along with details of their manufacturing facilities and personnel with designation, qualification and experience to determine bidder’s capabilities.

5. Work Order copies and Work Completion Certificates in support of clause 8.2.5.

6. Copies of valid Registration of Approval certificates (if any) of the following. Micro Enterprises.

Small Enterprises. ISO Accreditation.

7. Valid Registration Certificate issued by MDL (if any).

Annexure-J

TEF (TENDER ENQUIRY FORMAT) ACCEPTANCE FORMAT:

To,

MAZAGON DOCK SHIPBUILDERS LIMITED OUTSOURCING DEPARTMENT.

TEF CLAUSE No.	XXXXXX’X REMARK	TEF CLAUSE No.	XXXXXX’X REMARK
	ACC. / DEV.		ACC. / DEV.
1		2
3		4
5		6
7		8
9		10
11		12
13		14
15		16
17		18
19		20
21		22
23		24
25		26
27		28
29		30
31		32
33		34
35		36
37		38
39		40

COMPANY’S NAME & ADDRESS:

SIGNATURE:

DATE:

NAME:

DESIGNATION:

BIDDER’S COMPANY SEAL:

NOTE:

1. Bidders should carefully read the Terms & Conditions of the Tender Enquiry Form (TEF) prior to filling up this acceptance format.

2. This format should be properly filled, signed and bidder shall upload the scanned copy of the same online.

3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table.

4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for Deviation and Alternative suggested for any deviations taken by them.

5. Clause numbers shown in the above format also includes the sub-clauses under these clauses.

Annexure-K

GENERAL TERMS & CONDITIONS ACCEPTANCE FORMAT:

To,

MAZAGON DOCK SHIPBUILDERS LIMITED OUTSOURCING DEPARTMENT.

GT&C CLAUSE No.	BIDDER’S REMARK	GT&C CLAUSE No.	BIDDER’S REMARK	GT&C CLAUSE No.	XXXXXX’X REMARK
	Acc/Dev		Acc/Dev		Acc/Dev
A10		A90		A170
A20		A100		A180
A30		A110		A190
A40		A120		A200
A50		A130		A210
A60		A140		A220
A70		A150		A230
A80		A160

COMPANY’S NAME & ADDRESS:

SIGNATURE:

DATE:

NAME:

DESIGNATION:

BIDDER’S COMPANY SEAL:

NOTE:

1. Bidders should carefully read the General Terms & Conditions of the Tender (GTACs) prior to filling up this acceptance format (available on MDL Web site).

2. This format should be properly filled, signed and bidder shall upload the scanned copy of the same online

3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table.

4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for Deviation and Alternative suggested for any deviations taken by them.

5. Clause numbers shown in the above format also includes the sub-clauses under these clauses.

STANDARD TERMS AND CONDITIONS ACCEPTANCE FORMAT:

To,

MAZAGON DOCK SHIPBUILDERS LIMITED OUTSOURCING DEPARTMENT.

Annexure-L

STAC CLAUSE No.	XXXXXX’X REMARK	STAC CLAUSE No.	XXXXXX’X REMARK	STAC CLAUSE No.	XXXXXX’X REMARK
	Acc/Dev		Acc/Dev		Acc/Dev
101		280		400
102		290		410
103		300		420
120		310		430
200		320		440
210		330		450
220		340
230		350
240		360
250		370
260		380
270		390

COMPANY’S NAME & ADDRESS:

SIGNATURE:

DATE:

NAME: DESIGNATION:

BIDDER’S COMPANY SEAL:

NOTE:

1. Bidders should carefully read the Standard Terms & Conditions of the Tender (STACs) prior to filling up this acceptance format (available on MDL Web site

2. This format should be properly filled, signed and bidder shall upload the scanned copy of the same online.

3. Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the above table.

4. Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause, Reasons for Deviation and Alternative suggested for any deviations taken by them.

दो बोल2 वेब tनtवदा 8000000775.

Two Bid e-tender for hiring services for space heating for EPM motor and DAR for Yard 11878 of Project P75 at MDL.

Illustrative format of Work Done Certificate: Annexure-M

Format of Work Done Certificate

(WDC to be prepared by the contractor on their letterhead & to be submitted to the certifying authority) WDC Ref. no. WDC date:

MDL Sub-Contract Order no. & date: _dated .

The following work/s is/are completed to the satisfaction of MDL as per the above mentioned PO and the following is certified for payment.

PO Line item No.

Service No.

Line item work description.

Line item – PO Qty.

Line item Qty. – certified up to previous WDC

Line item Qty. – certified through this WDC

Mutually agreed completion schedule

Actual work done schedule

LD applicable (Yes/No) & if yes, no. of delayed days.

Service Entry Sheet no.

Yard No.

Start Date

End Date

Start Date

End Date

Xxxxxx claimed upto previous WDC:	`	(exclusive taxes)
Xxxxxx claimed under this WDC:	`	(exclusive taxes)
Cumulative amount claimed as on date:	`	(exclusive taxes)
Order value:	`	(exclusive taxes)
From Contractor		From MDL
Signature & stamp of Contractor. Date:		Signature & stamp of WDC issuing authority. (Not below the rank of Chief Manager) Date

Page 26

दो बोल2 वेब tनtवदा 8000000775.

Two Bid e-tender for hiring services for space heating for EPM mot Yard 11878 of Project P75 at MDL.

Annexure-N

TERMS RELATED TO TAXES (GST)

1. GST as per GST Laws shall be payable extra as quoted and agreed.

2. In case of purchases of goods/services from unregistered dealers under GST Laws, GST will be paid by MDL under reverse charge mechanism.

3. Benefits from reduction in rate of tax/ITC are required to be passed on to consumer. Where “applicable GST” has been quoted as extra, Goods and service providers (except un-registered dealers under GST Law)have to submit declaration that they have complied with ‘Anti- profiteering clause’ under GST Law. . Such declaration be given in technical bid.

4. If the vendor is registered under GST, vendor shall mention the HSN code for goods &/or services in their tax invoice, etc. These codes must be in accordance with GST Laws and responsibility of specifying correct HSN codes for goods &/or services is that of the vendor. MDL shall not be responsible for any error in HSN code for goods &/or services specified by supplier / contractor. Supplier /Contractor shall pay penalty and/ or interest imposed on MDL or any loss due to delay in availing ITC by MDL or any loss of ITC to MDL due to errors by vendors at any stage. MDL reserves right to recover any such interest, penalty or loss from any amount due to Supplier /Contractor or otherwise.

5. In case, MDL is unable to avail ITC, supplier/contractor at their own cost shall rectify the shortcoming in the returns to be filed immediately thereafter. Further, if the ITC is delayed / denied to MDL / reversed subsequently as per GST Laws due to non / delayed receipt of goods and / or services and / or tax invoice or expiry of timelines prescribed in GST Laws for availing ITC, non-payment of taxes or non-filing of returns or any other reason not attributable to MDL, Supplier /Contractor shall pay any loss of amount along with interest and penalty on MDL under GST Laws for the number of days the ITC was delayed. If the short coming is not rectified by supplier/contractor and MDL ends up in reversal of credits and / or payments, supplier

/contractor is fully liable for making good all the loss incurred by MDL. MDL reserves right to recover any interest, penalty or loss from any amount due to Supplier /Contractor or otherwise.

6. If the vendor is registered under GST, the GST registration number (15 digit GSTIN) issued by GOI shall be mandatorily provided by the vendor. Vendor having multiple business verticals within state / at multiple states with separate GST registration numbers shall forward GSTIN of only that vertical which is involved in supply of goods and/or services. MDL GSTIN is 00XXXXX0000X0XX and vendor shall mention the same while invoicing and avoid any data entry error on GST portal.

7. If the vendor is registered under GST, Vendor shall ensure timely submission of invoice as per the provisions / requirement / timeline promulgated by GOI in relation to GST Law with all required supporting documents to enable MDL to avail input tax credit promptly. The vendors invoice inter alia should contain GSTIN of vendor, GSTIN of MDL (i.e. 00XXXXX0000X0XX), GST tax rate separately, HSN code wise goods or services, place of supply, signature of vendor, etc. Original invoice needs to be submitted to Bill Receipt Centre at MDL gate, and a copy of the invoice should be given to the goods receiving section(GRS).

8. If the vendor is registered under GST, vendor shall file all applicable returns under GST Laws in the stipulated time & any losses of tax credit to MDL arising due to delay in filing will be recovered from their invoice wherever MDL is eligible to avail tax credit. Any default towards payment of tax and / or uploading of monthly returns by supplier/contractor, MDL retains right to withhold payments towards tax portion until the same is corrected & complied by the supplier/contractor with the requirement of GST along with satisfactory evidence.

9. The rate sheet enclosed with the tender will indicate the rates to be entered under each head wherever applicable. Bidders must clearly mention the applicable Taxes & Duties. The item-wise rates (i.e Basic+P&F+F&I) quoted in the Rate Sheet should exclude Taxes & Duties. Bidder

दो बोल2 वेब tनtवदा 8000000775.

Two Bid e-tender for hiring services for space heating for EPM motor and Yard 11878 of Project P75 at MDL.

should indicate GST rates as applicable separately under each of the head in the same Rate sheet, which will be paid extra based on tax invoice to the extent applicable. The GST will be applicable on total basic rate of each item (i.e Basic + P&F + F&I).

Page 28