Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Commissioner requires the Recipient to submit monitoring information, as detailed in Schedule 1. These reports must:
(a) be in the format set out in an Annex A;
(b) be signed by The Recipient’s Chief Finance Officer;
(c) contain a detailed breakdown of expenditure for the period outlined in Schedule 2; and
(d) be accompanied by a progress report for the period.
7.3 The Commissioner may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
7.4 The Commissioner may, in addition, ask the Recipient to provide him/her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
7.5 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast. No carry-over of funds will be allowed, except in exceptional circumstances and with prior approval from the Commissioner.
7.6 Any underspend of Grant funds must be returned to the Commissioner.
7.7 If an overpayment of the Grant has been made, the Commissioner will recover the payment.
7.8 The Recipient may not vire funds between this Grant and other grants made to it.
7.9 The Recipient’s Chief Finance Officer will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Recipient’s Chief Finance Officer should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
7.10 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the Commissioner.
Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Authority requires the Recipient to submit in-year monitoring information as detailed in Schedule 3.
7.3 The Authority may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
Managing the Grant. 7.1 Each party must notify the other of:
(a) the nominated person who will act as the party’s authorised representative; and
(b) the contact details of the authorised representative and any deputies.
7.2 The Recipient shall submit the monitoring information as detailed in Schedule 2.
7.3 The GMCA may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
7.4 The GMCA may, in addition, ask the Recipient to provide it with forecast information for the financial year end. If so, the Recipient shall comply with any reasonable request.
7.5 The Recipient must notify the GMCA as soon as reasonably practicable that an underspend is forecast. Any underspend of Grant funds must be returned to the GMCA.
7.6 If an overpayment of the Grant has been made, the Recipient shall return such overspend to the GMCA promptly.
7.7 The Recipient may not vire funds between this Grant and other grants made to it.
7.8 The Recipient’s Treasurer, Finance Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Treasurer, Finance Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
Managing the Grant. Each Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the Grant Sponsor and Scheme Manager.
Managing the Grant. 6.1 Notwithstanding the requirement in clause 4.2.3, the Recipient must notify MOPAC as soon as reasonably practicable if any underspend of the Grant is forecast.
6.2 If by the End Date there is any underspend of the Grant, then the Recipient will repay the amount of such underspend to MOPAC within thirty (30) calendar days of the End Date.
6.3 If any overpayment of the Grant has been made, MOPAC will recover the payment from the Recipient.
6.4 The Recipient’s Chief Executive will ensure that appropriate professional arrangements are put in place for the management of the Grant and any Match (where it is a condition of the Grant), and the reporting of expenditure of the Grant and any Match (if applicable). The Chief Executive must take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
6.5 The Recipient will take all reasonable endeavours to deliver the Funded Project in accordance with the timescales set out in Annex 2 (Funded Project). If completion looks unlikely within the timetable, the Recipient is required to notify MOPAC as soon as possible.
6.6 Any unspent funding of the Grant cannot be carried over to the following financial year without the express consent of MOPAC.
6.7 The Recipient must inform MOPAC within ten (10) working days of the relevant deadline in Annex 4 (Payment and Monitoring) of any unspent funding for that quarter to enable the effective financial management of the Grant.
Managing the Grant. 2.6.1 Each party must notify the other of:
a. the nominated person who will act as the party’s authorised representative; and
b. the contact details of the authorised representatives and any deputies.
2.6.2 The Commissioner requires the Recipient to submit in-year monitoring information as detailed in Schedule 3.
2.6.3 The Commissioner may, in addition ask the Recipient to clarify information provided to her or to any Agent. If so, the Recipient shall comply with any reasonable request.
2.6.4 An end of year financial monitoring report (also referred to as the “outturn statement”) shall be submitted by the Recipient to the Commissioner before the end of April 2022. This report must:
a. be in the format set out in Annex B b. be signed by the Recipient’s Chief Finance Officer;
c. have submitted a completed and satisfactory schedule 3 setting out the outcomes achieved with the grant; and
d. Contain a detailed breakdown of expenditure for the entire Funding Period.
2.6.5 The Commissioner may, in addition, ask the Recipient to provide her with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
2.6.6 The Recipient must notify the Commissioner as soon as reasonably practicable that an underspend is forecast.
Managing the Grant. 6.1. Each Party shall record the contact details of their Authorised Representatives at Annex C. At a minimum these must be the Grant Sponsor and Project Manager.
6.2. The Recipient shall:
a. have sound administration and audit processes, including financial safeguards against fraud, theft, money laundering, counter-terrorist financing or any other impropriety or mismanagement in connection with the administration of the Grant,
b. ensure that the adequacy of the systems in place are subject to independent audit, the results of which must be shared with the Authority, and
c. ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure.
6.3. The Recipient should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams
6.4. Monies and income derived from Third Parties as Supplementary Funding shall not constitute the Grant and will be accounted for, identified and reported on separately.
6.5. The Recipient may not veer (move) funds between this Grant and other grants made to it.
6.6. The Recipient shall account for the Grant on an accruals basis. This requires the cost of goods or services to be recognised when the goods or services are received, rather than when they are paid for.
6.7. In support of Grant Claims, and in accordance with the monitoring and reporting requirements detailed in Schedule 3, using the template at Annex A the Recipient shall highlight any significant financial variances, underspend or overspend.
6.8. Where an underspend is identified by the Recipient, the Authority may require that (i) a revised budget toolkit is submitted, and (ii) subsequent payment values noted in Schedule 2 are adjusted accordingly.
6.9. At the end of the Funding Period, the Recipient shall submit an Outturn Statement to the Authority. This Outturn Statement must: a. be in the format set out in Annex B, and
Managing the Grant. 6.1 Each party must notify the other of:
a) the nominated person who will act as the party’s authorised representative; and
b) the contact details of the authorised representative and any deputies.
6.2 The OPCC may ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
6.3 The Recipient must notify the OPCC as soon as reasonably practicable that an underspend is forecast. Any underspend of Grant funds cannot be carried over to the following financial year unless by agreement of the PCC.
6.4 If an overpayment of the Grant has been made, then the Recipient will notify the OPCC as soon as possible and return the overpayment to the OPCC. The Commissioner reserves the right to take legal action to recover the overpayment and costs. .
6.5 The Recipient may not transfer funds between this Grant and other grants made to it.
6.6 The Recipient’s Treasurer, Finance Officer, or equivalent will ensure that appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure. The Treasurer, Finance Officer, or equivalent should take all necessary steps to ensure that the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
Managing the Grant. 6.1 At the end of each Funding Period the Recipient shall submit to the Authority a Confirmation Certificate and evidence that the outputs and outcomes in Clause 22 and Schedule 3 relating to the relevant Funding Period have been achieved. The Recipient shall ensure that Confirmation Certificates submitted to the Authority pursuant to this Clause 6.1:
6.1.1 are signed by the Recipient’s Treasurer, Chief Finance Officer or equivalent;
6.1.2 contain a detailed breakdown of expenditure by reference to the Grant Payment Profile for the reporting period; and
6.1.3 are accompanied by a statement detailing the outcomes accomplished by virtue of completion of the Funded Activities.
6.2 The Recipient shall, as soon as reasonably practicable, report to the Authority any variations to the forecasted spending on the Funded Activity.
6.3 If an overpayment of the Grant has been made the Authority shall be entitled to recover the overpayment.
6.4 If the timing of completion of any of the Funded Activities changes, the Recipient shall notify the Authority as soon as reasonably practicable of the reasons for the changes and the new anticipated dates for completion. If the proposed new dates for completion of Funded Activities are acceptable to the Authority, the parties shall update the Grant Payment Profile accordingly. If the Authority reasonably considers that the changes to the dates for completion of the Funded Activities places at risk the Recipient's ability to complete the Funded Activities or frustrates the objectives of this Agreement, the Authority shall be entitled to terminate this Agreement immediately upon written notice.
6.5 The Recipient shall procure that its Treasurer, Chief Finance Officer, or equivalent shall ensure that:
6.5.1 appropriate professional arrangements are put in place for the management of the Grant and the reporting of expenditure; and
6.5.2 where the Grant is wholly meeting the cost of a specific project the Grant is accounted for and monitored separately from the Recipient’s other funding streams.
6.6 The Authority may ask the Recipient to clarify information provided to it in respect of this Agreement. If so, the Recipient shall comply with any reasonable request.
6.7 The Authority reserves the right not to release a proportionate amount of funding as set out in Schedule 2 and 3 if agreed outputs and outcomes for payment triggers for each Funding Period are not met, as per clause 22.5.
Managing the Grant. 6.1 Each party must notify the other of:
a) The nominated person who will act as the party’s authorised representative; and
b) The contact details of the authorised representative and any deputies.
6.2 The PCC requires the Recipient to submit in-year monitoring information in order to track the delivery of agreed outcomes. The PCC may, in addition, ask the Recipient to clarify information provided to it. If so, the Recipient shall comply with any reasonable request.
6.3 The PCC may request review meetings with the recipient in addition to monitoring information and access to evidence of expenditure and outcomes achieved. If so, the Recipient shall comply with any reasonable request.
6.4 Quarterly monitoring reports shall be submitted by the Recipient to the PCC as per the payment timetable in paragraph 5.
1. These reports must:
a) Be in the format agreed with the PCC; and
b) Contain outcomes delivered, services delivered for the Funding Period.
c) Include narrative of the quarter’s activities as appropriate.
6.5 The PCC may ask the Recipient to provide it with forecast outturn information for the financial year end. If so, the Recipient shall comply with any reasonable request.
6.6 The Recipient must notify the PCC as soon as reasonably practicable that an underspend is forecast. Any underspend of Grant funds must be returned to the PCC. If an overpayment of the Grant has been made, the PCC will recover the payment.
6.7 The Recipient undertakes to complete the work for which the Grant is provided. The work should be completed within agreed timescales, and the Recipient will report any significant variations to spending on work funded by the PCC.
