Prescribed Documentation definition
Examples of Prescribed Documentation in a sentence
The Contractor shall control and monitor the issue, use and return of the Prescribed Documentation issued by the Contractor to its sub-contractors, suppliers and third parties and the security and safe storage of such Prescribed Documentation.
The Contractor shall arrange for the secure destruction and recording of any Prescribed Documentation which are no longer required, have been superseded or are additional to the requirements of the Authority.
The Contractor shall be responsible for the security and confidentiality of all Prescribed Documentation.
The Contractor shall include in all contracts with its sub-contractors similar but no less strict conditions of security for the Prescribed Documentation and shall be responsible for their compliance.
The Contractor shall notify all others (including its sub-contractors) having an interest in this Contract of the particular requirements imposed regarding the security of Prescribed Documentation.
The Contractor shall prevent information detrimental to the security of the Authority or any Related Organisation coming into the possession of unauthorised persons and shall establish an audit trail to track the movement and location of the Prescribed Documentation at all times.
Notwithstanding clause 57.6 (Malicious Software), if Malicious Software is found, the Parties shall co-operate to reduce the effect of the Malicious Software and, particularly if Malicious Software causes loss of operational efficiency or loss or corruption of Prescribed Documentation, assist each other to mitigate any Losses.
The Contractor shall ensure that the Prescribed Documentation shall only be issued for review outside the following organisations: the Authority (including any contractors contracted to operate prisons); any Authority Related Party; any Related Organisation; any coroner (as defined in section 1 of the Coroners Act 1988); or the Prisons and Probation Ombudsman where the Authority has given its prior written consent.
The Contractor shall: report immediately to the Comptroller and the Authority's Representative the loss of any Prescribed Documentation stating details of the loss and the actions the Contractor is taking to secure the recovery of such Prescribed Documentation; use its best endeavours to recover such lost Prescribed Documentation; and record the loss, the action taken by the Contractor and outcome.
The Contractor shall notify all Contractor's Staff handling Prescribed Documentation of the requirements imposed by the Authority pursuant to clauses 51.9 (Security and Confidentiality of Prescribed Documentation) to 51.11 (Alternative Methods of Documentation Storage) (inclusive) and of the procedures for maintaining security.