Records Retention definition

Records Retention has been renamed to “Document Management”, deleted it in its entirety and replaced with the following: The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that were made in relation to this Contract. Contractor must retain all documents related to the Contract for five years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at:xxxx://xxx.xxxxxxxxx.xxx/library-archives/records-management/general-records- schedules/.
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Records Retention means the length of time records should be maintained by an organization. This duration can range from immediate disposal to archival preservation.
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Records Retention means the period of time that Redflex will retain confidential information to include photographic evidence and data associated with the photo enforcement program.
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Examples of Records Retention in a sentence

  • The Contractor shall make available at its office at all reasonable times the records, materials, and other evidence described in paragraphs (a), (b), (c), (d), and (e) of this clause, for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract.

  • The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence described above, for examination, audit or reproduction, until three (3) years after final payment under this contract or for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract.

  • Applicable records must be retained and then destroyed in accordance with the Commonwealth’s Records Retention Schedules.

  • Claim file support shall be deemed adequate if in compliance with the Records Retention Requirements outlined on the Form FHCF-L1B (Proof of Loss Report) applicable to the Contract Year.

  • At the conclusion of an investigation and prosecution by either party, the receiving agency will return any and all confidential information to the donor agency, except as required by law, including the Records Retention Act.

  • In general, although there may be limited exceptions, data is kept for the time period defined in the UBS Records Retention Schedule.As far as necessary, we will keep your data for the duration of our banking relationship subject to applicable legal and regulatory requirements.

  • The final disposition authority resides in the Functional Records Retention and Disposition Schedule (FRRDS), 1.21.2 NMAC.

  • FAR Subpart 4.7, Contractor Records Retention, in effect on the date of this contract, is incorporated by reference in its entirety and made a part of this contract.

  • The Contractor agrees that all activity pursuant to this Contract will be in accordance with all applicable current federal, state and local laws, rules, and regulations, including but not limited to the Public Records Act (chapter 42.56 RCW), the Freedom of Information Act (5 U.S.C. 522) and the Records Retention Act (chapter 40.14 RCW).

  • To establish an individual records schedule, an agency must submit a Request for Records Retention Schedule, Form LS5E105REff.2-09, to the Records Management Program for review and approval.


More Definitions of Records Retention

Records Retention. Records will be maintained for the periods sufficient to satisfy IRS regulations, federal grant requirements, audit requirements (if applicable), and other legal needs, as may be determined. 21 Please see example CWC Kansas City Conflict-of-Interest Policy: xxxxx://xxx.xxxxxxxxxxxxx.xxx/files/Year_04_Board_Meetings/20190815_Board_Materials/03- Conflict_of_Interest_Policy.pdf • Processing controls: These controls will be designed to identify any errors before they are posted to the general xxxxxx. Common processing controls include (1) source document matching, (2) ensuring clerical accuracy of documents, and (3) general ledger account code checking. • Security of financial data: The school’s accounting software will be fully accessible only to the executive director and a contracted financial-services provider (who may also act as the designated fiscal officer, per Ohio statute). Individual usernames and passwords will be issued for every user, and users’ access will be limited according to their functionality and role within the schools. • Reconciliation controls: These controls will be designed to identify any errors after transactions have been posted and the general xxxxxx has been run. The process involves reconciling selected general ledger control accounts with subsidiary ledgers. The executive director will receive financial-management support from a regional director of operations from the planning year onward. CWC Cincinnati will follow the financial policies and procedures developed by the executive director and approved by the board during the preopening period. In addition, the executive director will prepare, and the board will approve for submission, all necessary financial documentation to the relevant agencies (Ohio Department of Education and our sponsor). At the end of each month at CWC Cincinnati, the school’s back-office provider will prepare financial statements. Reports will be provided to the executive director and Finance Committee in a mutually agreed-upon format, including at a minimum the statement of activities and statement of financial position. The full board will receive a financial report at least once per quarter, in advance of its meeting. Fiscal audits will be performed annually by an independent auditing firm with demonstrated experience in auditing charter schools in Cincinnati. The board, acting on recommendations from the Finance Committee, will select the auditing firm, which in turn will report directly to the boa...
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Records Retention. Seller shall retain records, documents, and supporting information required for the performance of this procurement for a minimum of five years from the last day of the fiscal year in which the document was created or as described in the procurement contract, SOW, or in the Battelle drawing or specification, whichever is longer. Such documents include but are not limited to inspection records, acceptance records, test records, material and special process certificates, certificates of conformance, financial records, and acquisition and supply records Seller must include requirements of this paragraph in any lower-tiered purchase order issued by the Seller to support product being sold to Battelle. Seller shall include in each lower tier contract the appropriate flow down clauses as required by FAR and DFARS. Product and Process Change Reporting: Seller shall immediately notify Battelle's Point of Contact by mail or in writing upon deciding to implement any change to its manufacturing process or product after it has submitted a FAI to Battelle. Seller shall offer Battelle the opportunity to participate in all Seller process and product change activities, from initiation through approval and implementation, on a real time basis. Prior to implementing such changes, the Seller shall confirm to Battelle whether the change will adversely affect product performance, system supportability, or any other contractual or regulatory requirement. Then Battelle shall have the opportunity to review the change and approve or disapprove it. If Battelle disapproves of the change, seller must work with Battelle to develop an agreeable solution, or if possible, continue the previously approved manufacturing process or product. Seller must include the requirements of this paragraph in any lower-tier purchase order issued by the Seller to support product being sold to Battelle Original Equipment Manufacturer (OEM) Sources:
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Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required.
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Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required. Request for Information (RFI) means a request from the Design-Build Firm seeking an interpretation or clarification relative to the Contract Documents. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Design-Build Firm’s interpretation or understanding of the document(s) in question, along with the reason for such understanding.
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Related to Records Retention

  • Records management means the systematic control of all records from creation or receipt through processing, distribution, maintenance and retrieval, to their ultimate disposition.

  • Data Protection Impact Assessment means an assessment by the Controller of the impact of the envisaged processing on the protection of Personal Data.

  • Criminal history record information means records and data collected by criminal justice agencies

  • Central KYC Records Registry (CKYCR) means an entity defined under Rule 2(1) of the Rules, to receive, store, safeguard and retrieve the KYC records in digital form of a customer.

  • Pupil Records Means both of the following: (1) Any information that directly relates to a pupil that is maintained by LEA and (2) any information acquired directly from the pupil through the use of instructional software or applications assigned to the pupil by a teacher or other local educational LEA employee.

  • Confidential record means a record that is not available as a matter of right for examination and copying by members of the public under applicable provisions of law. Confidential records include records or information contained in records that the department is prohibited by law from making available for examination by members of the public, and records or information contained in records that are specified as confidential by Iowa Code section 22.7 or another provision of law, but that may be disclosed upon order of the court, the custodian of the record, or by another person duly authorized

  • Education records means an education record as defined in the Family Educational Rights and Privacy Act and its implementing regulations, 20 USC Section 1232g and 34 CFR Part 99, respectively.