Special events coordinator definition
Special events coordinator means the City employee who administers the provisions of this chapter.
Special events coordinator means the Special Events Coordinator designated by the Academy. Contracts must be signed and payments made by the Renter and Client (if applicable) who has contracted with the caterer or other vendor. Caterers working in the Academy Building are required to comply with the food service guidelines ("Food Service Guidelines") attached hereto as Schedule 1 and made a part hereof. Please note that caterers must certify their compliance with the Food Service Guidelines by signing the Food Service Guidelines where indicated. In addition, all onsite managers of caterers must read the Food Service Guidelines before working in the Academy Building. At least fourteen (14) days prior to the event, the caterer, event planner (if appropriate) and a representative from the SED will conduct a walkthrough to confirm the following details: ● Loading areas and elevators to be used. ● Preparation and cooking areas to be used. ● Special power requirements (espresso machines, A/V equipment, etc.) ● Approval of decorations and entertainment by the SED. ● If not previously submitted to the Academy, then at the time of the walkthrough, the caterer or event planner will submit, for Academy approval, the final FLOOR PLAN of the event set up and a LIST OF ALL VENDORS participating in the event. Caterers or vendors must provide the following equipment, if necessary, since the Academy does not have any of the following equipment available: ● Mop ● Bucket ● Brooms ● Dustpans ● Dollies (rubber wheels) ● Mats of plastic (bar, prep areas, etc.) ● ▇▇▇▇▇▇'s tape/(no duct/masking tape allowed) ● Extension cords (heavy duty) ● Trash Cans/Bags ● Ladder (if necessary) Caterers and vendors must adhere to the following time schedule: ● 2:00 PM – Caterer and any vendor may begin to unload East and West Terrace areas.