CONTRATO DE PARTICIPACIÓN
CONTRATO DE PARTICIPACIÓN
Booking Form
Empresa / Company Name
Nombre y apellidos / Name and forename
Cargo / Job title Dirección / Address Ciudad / City CP / Zip code Country Tel. / Phone Fax Email CIF / VAT Number
Condiciones de pago / Payment methods:
50% a la firma del presente contrato - 50% restante máxi- mo 90 días antes del Salón / 50% due upon signature - 50% at latest 90 days previous to exhibit.
Para realizar el pago vía recibo domociliado, por favor, indique su cuenta bancaria / To make your payment by direct debit ( Only for Spanish Accounts), please provide your bank account details below
Entidad Oficina D.C. Nº de Cuenta
Dirección de facturación (Si es diferente de la anterior) /
Invoice address (if different from above)
Empresa / Company Dirección / Address Ciudad / City Postal Code País / Country Tel. / Phone Fax E-mail CIF / VAT number
18 & 19 noviembre 2015 | Pabellón 8, Feria de Madrid
STANDS | ||||
Tamaños | ALL IN | ALL IN PLUS | ALL IN PREMIUM | SOLO SUELO Nº Stand Total |
Sizes | Precio final Final price | Precio final Final price | Precio final Final price | Precio final Final price |
9m2 | 3.400 € | 4.000 € | 325 €/m2 | |
12m2 | 4.100 € | 4.850 € | ||
15m2 | 5.100 € | 6.050 € | ||
18m2 | 6.150 € | 7.250 € | ||
21m2 | 7.150 € | 8.450 € | ||
48m2 | 22.100 € | |||
Renvíe por Fax x00 00 000 00 00
X/ Xxxx 00, 0x Xxxx. 00000 Xxxxxx. Tel.: x00 00 000 00 00 EASYFAIRS IBERIA SL CIF/VAT number X-00000000
Cada ángulo lateral abierto / Each additional open side: 300 € Online365: 495 € (Uno por expositor / one per exhibitor) Online365 Plus: 795 €
Online365 Premium: 995 €
495 €
Total
(+IVA / VAT 10%)
Por favor indique la categoría para su empresa / Please indicate the appropriate category for your company
Soluciones globales de embalaje Maquinaria
Componentes de maquinaria Eco: Packaging y maquinaria
Codificación y marcaje / trazabilidad y RFID Pesaje
Etiquetas / Sleeves Contract pack
Transformadores y proveedores de materiales Print
Firma + Sello - Fecha / Signature + Stamp + Date
He leído y acepto las condiciones del contrato disponibles al dorso y acepto las condiciones de pago detalladas en el Artículo 7: 50% a la firma del presente contrato - 50% restante máximo 90 días antes del Salón.
I have read and accept the Terms and Conditions of this agreement and I accept payment as detailed in article 7 of the Terms and Conditions: 50% due upon signature - 50% at letest 90 days previous to exhibit.
GENERAL CONDITIONS
Article 1 - General Principles
EasyFairs (hereinafter, the Organiser) is responsible for organising the Exhibition, its opening date, duration, opening and closing schedule and ticket price. The Organiser reserves the right to unilaterally modify these conditions, especially the date and location of the event.
Article 2. - Right to Attend:
The Organiser determines the categories of Exhibitors and establishes the nomenclature of products and/or services that may be displayed. Exhibitors may only submit materials, products, processes or services of their own design or manufacture or of the person or company whom they represent as agent or dealer. Exhibitors may not make direct sales to buyers. The Organiser reserves the right to require any document evidencing ownership of rights to the products, brands and/or services on display, both before, during or after the Exhibition.
Article 3 - Assignment
Unless prior written authorisation is obtained from the Organiser, Exhibitors may not assign, sublet or share, either for payment or free of charge, all or part of their concession at the fair.
Article 4 - Cancellation and Withdrawal from the Contract
Reservations may not be unilaterally cancelled or modified by the Exhibitor. Cancellations must be made by verifiable communication to the Organiser. Requests for reduction of space allocated to the Exhibitor in the stands will be considered and treated as cancellations. If the contract is cancelled, for whatever reason, the following rules apply: (i) if the cancellation occurs 30 days or more before the date of the Exhibition, the Exhibitor shall pay as compensation an amount equal to 100% of the agreed price, (ii) if the cancellation occurs within 30 days before the Exhibition date, the Exhibitor must pay 100% of the agreed price plus 1000 Euro in compensation, and (iii) if the stand is contracted during the celebration of an Exhibition, the Exhibitor shall have 15 days in which he can cancel at no charge. If the Exhibitor does not occupy the stand, the Organiser may decide, at his discretion, to offer the stand to another Exhibitor. If, for any reason beyond the control of the Organiser (including but not limited to, any action of the event owner, strikes or other labour contingency affecting Organiser’s staff), the date or location of the event must be changed, the Organiser may elect at his sole discretion to: (i) cancel,
(ii) change the location and date of all or part of the
event, (iii) terminate or change the organisation of the event, (iv) reduce the period for preparing the event, and all this without the right of return of the price paid by the Exhibitor. Under no circumstances shall the amount of the refund to the Exhibitor exceed the price paid by the Exhibitor.
Article 5. - Payment Conditions
Payment of the stand and any associated costs shall be as follows: (i) for Exhibitions falling 12 months or less from the date of acceptance, 50% of the amount shall be paid at the time of such acceptance without right of refund and no later than 30 days after the Date of Invoice (DOI); the remaining 50% shall be paid three months before the opening of the Exhibition. (ii) For Exhibitions that are more than 12 months from the date of acceptance, 20% will be paid upon acceptance without right of refund and no later than 30 days after the Date of Invoice, 30% shall be paid twelve months before the Exhibition without right of refund and never later than 12 months previous to the opening of the Exhibition, and the remaining 50% three months before the opening of the Exhibition. If the time between the opening of the event and acceptance is under three months, 100% of the price must be paid in one instalment within 30 calendar days of acceptance, and always before the event opens.
Article 6 - Distribution of Stands
The Organiser may modify the distribution of the areas requested by the Exhibitor. This modification does not entitle the Exhibitor to unilaterally terminate his commitment to take part. The Organiser is liable for any differences between the figures that shown on
the plan and the actual dimensions of the stand. The Organiser may not, under any circumstances, reserve a site or guarantee its availability from one edition to another. Further, having taken part in previous events does not give an Exhibitor the right to occupy a particular location and does not confer any priority in the distribution of sites.
Article 7 - Installation and Decoration of Stands
The installation of the stand must be in accordance with the general plan established by the Organiser. Except for special stipulations agreed in writing, the installation and general preparation shall be done by the Organiser; however, light stand decoration (posters, signs, labels ...) shall be done by the Exhibitor and at his expense. Outside these limits, any special decoration of the stands by Exhibitors must be approved by the Organiser.
Article 8 - Delivery
The Organiser shall be held harmless of liability for any constructions and installations made by the Exhibitor, who, on completion of the event, is liable for leaving the site in the same condition as he received it. The Exhibitor must pay for any damage or wear and tear on the premises or installations where the event is held caused by the Exhibitor, his employees, or facilities, materials or goods.
Article 9 - Assembly and Disassembly
The Organiser will determine the schedule for assembling and disassembling the stands before the Exhibition opens. The Organiser shall also establish the timetable for dismantling the stands, removing materials and products, as well as the deadlines for collecting and tidying up, once the Exhibition has finished. Given the special nature of disassembly, removal of the material and tidying, the Organiser may, at the Exhibitor’s liability and expense, perform any tasks that have not been completed by the Exhibitor within the deadlines set.
Article 10 - Merchandise
The transport of goods is at the Exhibitor’s expense; the Exhibitor must personally receive any goods sent to him, complying at all times with the Organiser’s instructions on entry and exit of goods, especially regarding the movement of vehicles at the Exhibition site. The Exhibitor shall not, under any circumstances, remove products or materials present while the event is in progress.
Article 11 - Cleaning
Each stand shall be cleaned under the conditions and time limits specified by the Organiser.
Article 12 - Exhibitors’ Insurance
The Exhibitor shall contract a public liability insurance policy to cover damage of any kind caused by actions or omissions by him, his employees or collaborators or by people who, for any other reasons, must carry out his instructions, as well as those persons holding accreditation cards or passes issued by the Exhibitor. The Exhibitor will indemnify the Organiser for any third party claims in connection with the previous matter. The Exhibitor must also contract fully comprehensive insurance covering all exhibited goods, belongings, products or equipment and that includes, among other coverage, loss, theft or any other damage. The Organiser may ask Exhibitors for a copy of their insurance policies in order to see full details of the risks covered and the duration of the insurance policy.
Article 13 - Supplies
When the contracted supply conditions (stand connections to mains, electricity, gas, telephone, water distribution or compressed air), exceed the limits included in the description of the stands contained in the booking form (on the front), the additional costs shall be paid by the Exhibitor who must request an extension of the same within the required deadlines and taking into account the technical possibilities of the Exhibition premises. Applications must be approved by the Organiser, who reserves the right to accept them or not, depending on the assembly requirements of the Exhibition.
Article 14 - Industrial and Intellectual Property Rights
The Exhibitor agrees to comply with the current
legislation on industrial property in connection with the products and properties he exhibits. These measures must be implemented before displaying these materials and products.
Article 15- Security
Exhibitors must comply with the security measures imposed by the Organisation, as well as security measures that the Organiser may have taken.
Article 16 - Exclusion of Liability
The Organiser shall be held harmless of any liability for the actions of third parties that may damage the Exhibitor during his use of the stand. Further, the Organiser shall be held harmless of any liability for damage, fire, theft, and the like affecting the stand and/or any material or assets located on the premises where the event is held. Exhibitors waive, to the broadest extent permitted by law, any rights to enter into any contract or tort claim against the Organisers in this regard. This disclaimer by the Organiser also applies to any damages that may occur in the stand, to exhibited goods or goods to be exhibited that are located on the stand or goods that will be placed on the stand that may be damaged as a result of any work carried out by the Organiser, his employees or by any third party for whom the Organiser is responsible. Any goods, including their packaging, which are located on the event premises or associated its spaces, shall be at the Exhibitors’ liability and risk. The Organiser is not liable for insuring such property.
The Organiser, its directors, officers and personnel
shall not be liable for any damages of any kind arising out of damage to, or loss of, property or damage caused by the malfunction or improper operation of the technical facilities of the event premises, or its associated areas, or for any damage caused to property or persons. The Organiser shall under no circumstances be liable for consequential damages or lost profits. In any case, without prejudice to the exclusions of liability contained in this clause, the limit of damages would be the price received by the Organiser and paid by the Exhibitor.
Article 17 - Force Majeur
In case of force majeure, the Organiser may suspend fulfilment of his contractual obligations with Exhibitors during the period the cause of force majeure subsists, or terminate completely or partially contracts at any time with immediate effect, meaning that under no circumstances, shall the Organiser be liable for compensating Exhibitors. If the event is cancelled, delayed or interrupted by an unforeseen event or force majeure, the Organiser, shall be held harmless of liability and the amounts paid by Exhibitors may be retained by the Organiser to ensure no claims for damages are made. In this sense, the Exhibitors accept full, exclusive liability for the event, and cannot claim any compensation for loss and damages or any other reimbursement action.
Article 18 - Personal Data Protection
In accordance with the provisions of Act 15/1999, of December 13 on Protection of Personal Data and its regulations, the Exhibitor is informed that his personal data shall be recorded in a file owned by EASYFAIRS IBERIA, S.L. By signing these Conditions, the Exhibitor expressly consents to the transfer of his data to other entities of the EASYFAIRS Group listed on the Web xxx.xxxxxxxxx.xxx in order to send information to the Exhibitor on issues and services that may be of interest, albeit indirectly, to those originally requested, and on other events organized by EASYFAIRS as well as surveys that aim to discover the Exhibitor’s satisfaction and determine EASYFAIRS’ service quality.
Article 19 - Jurisdiction and Applicable Law
The law applicable to these conditions is Spanish Law. The parties agree to submit any doubts or questions at issue on the execution or enforcement of these General Conditions to the Courts of Civil Jurisdiction of Madrid.