अनुबंधंध|Contract

अनुबंधंध|Contract

अनबुुबंधंध Иमांक|Contract No: GEMC-511687765500129

अनुसु ूचूची नाम|Schedule Name:Schedule 2

अनबुबु ंधंध ितिथ|Generated Date : 03-May-2024

बोली/आरए/पीबीपी सं4ं4या|Bid/RA/PBP No.: GEM/2023/B/4391256

संगंगठन िववरण|Organisation Details JVप|Type : Central PSU मं7ालय|Ministry : Ministry of Coal xxxxx|Department : COAL INDIA LIMITED संगठन का नाम|Organisation Name : South Eastern Coalfields Limited कायाल’ य Uे7|Office Zone: SECL Bilaspur Chhattisgarh		खरीदार िववरण|Buyer Details पद|Designation : Manager MM EnM संपक’ नंबर|Contact No. : - ईमेल आईडी|Email ID : xxxxxx0000@xxxxxxxxx.xx जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN
				पता|Address :	COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx
िवUीय gवीकृृ ित िववरण|Financial Approval Detail आईएफडी सहमित|IFD Concurrence : Jशासिनक अनुमोदन का पदनाम| Designation of Administrative Approval: िवUीय अनुमोदन का पदनाम| Designation of Financial Approval :		No DT(P&P) GM(F)		भगुगु तान Jािधकरण िववरण|Paying Authority Details Role: PAO भगु तान का तरीका| Offline Payment Mode: पद|Designation : Manager Finance ईमेल आईडी|Email ID : xxxxx.xxxxx@xxxxxxxxx.xx
				जीएसटaआईएन|GSTIN : पता|Address:	- FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx
िवИेे ता िववरण|Seller Details जेम िवИे ता आईडी|GeM Seller ID : 0544180000539292 कं पनी का नाम|Company Name : ELECTRO POLES PRODUCTS PRIVATE LIMITED संपक’ नंबर|Contact No. : 00000000000 ईमेल आईडी|Email ID : xxxxxxx_xxxxx@xxxxxxxxxx.xxx 1ST FLOOR,1B,XXX XXXXXX MULLICK STREET,KOLKATA, पता| Address : KOLKATA, WEST BENGAL-700073, - एमएसएमई पंजीकरण सं4या|MSME Registration number : UDYAM-WB-10-0004329 एमएसई सामािजक wेणी|MSE Social Category : General एमएसई िलंग wेणी|MSE Gender : Male जीएसटaआईएन|GSTIN: 00XXXXX0000X0XX (R) , (M)
*िजसके नाम के पU मy GST/TAX इनवॉइस पेश िकया जाएगा|GST / Tax invoice to be raised in the name of - Consignee
िवतरण िनदˇश | Delivery Instructions : SECL/GM(F)/CONSUMPTION-OTHER CONSUMBALES/2024-25/BC/1/10 Dated 03.05.2024 for Rs 86888300/-
उ~पाद िववरण|Product Details
#	आइटम िववरण|Item Description	आइटम िववरण| Ordered Quantity	इकाई | Unit	इकाई मूू य (INR)| Unit Price (INR)	कर िवभाजन (INR)| Tax Bifurcation (INR)	मूू य (INR मyy सभी शुुक और कर सिहत)| Price (Inclusive of all Duties and Taxes in INR)
1	उ~पाद का नाम |Product Name : ELECTRO POLES--ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter „ांडंड|Brand : ELECTRO POLES--ELECTRO POLES PRODUCTS PRIVATE LIMITED „ांडंड Jकार|Brand Type : Unregistered Brand कैै टलॉग क† िRित|Catalogue Status: OEM verified catalogue कैै सेे बेचेचा जा रहा है|ै|Selling As : OEM wेणेणी का नाम और चतुथु ाश“श“ |Category Name & Quadrant : Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3) मॉडल|Model: 410-SP-48 एचएसएन कोड|HSN Code: 7308	760	pieces	16,500	NA	12,540,000
कु ल ऑड’र मूय |Total Order Value (in INR)						12,540,000
परेिेिषती िववरण|Consignee Detail
И.सं.ं.|X.Xx		परेिेिषती|Consignee	वgतु|ु|Item	लॉट नंबं र| Lot No.	मा7ा|Quantity	िदनांकंक केे बाद िडलीवरी शVुVु करना है|ै| Delivery Start	िवतरण परूरू ा कब तक करना है|ै| Delivery To Be

					After	Completed By
1	पद| Designation : - ईमेल आईडी|Email ID : xxxxxxxx.x@xxx.xx संपक’ |Contact : 07759-299623- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : SECL MM KORBA AREA, KORBA, CHHATTISGARH-495677, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	7	50	04-May-2024	01-Aug-2024
			8	50	05-May-2024	30-Oct-2024
2	पद| Designation : - ईमेल आईडी|Email ID : xxxxxxx.xxxxxx00@xxxxxxxxx.xx संपक’ |Contact : 881-5750237- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : SECL BHATGAON AREA, SURGUJA, CHHATTISGARH-497235, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	1	30	04-May-2024	01-Aug-2024
3	पद| Designation : - ईमेल आईडी|Email ID : xxxxxxxxxxx.xxxxx00@xxxxxxxxx.xx संपक’ |Contact : 09424-141358- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : Dipka Area SECL ,PO-Dipka, Dist-Korba, CHHATTISGARH- 495452, India, KORBA, CHHATTISGARH-495452, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	2	50	04-May-2024	01-Aug-2024
			3	100	05-May-2024	30-Oct-2024
4	पद| Designation : - ईमेल आईडी|Email ID : xxxxxxxxxxxxxxxx.xxx@xxxxxxxxx.xx संपक’ |Contact : - जीएसटaआईएन|GSTIN : - पता|Address : SECL GEVRA AREA (GST- 00XXXXX0000X0XX), KORBA, CHHATTISGARH-495452, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	4	100	04-May-2024	01-Aug-2024
			5	300	05-May-2024	30-Oct-2024
5	पद| Designation : - ईमेल आईडी|Email ID : xxxxx.xxxxx@xxxxxxxxx.xx संपक’ |Contact : 07759-249341- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : CENTRAL STORES, KORBA, CHHATTISGARH, KORBA, CHHATTISGARH-495677, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	6	30	04-May-2024	01-Aug-2024
6	पद| Designation : - ईमेल आईडी|Email ID : xxxxxx.xxxxxxx0000@xxx.xx संपक’ |Contact : 07762-225536- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : REGIONAL STORE CHHAL, SECL RAIGARH AREA,, RAIGARH, CHHATTISGARH-496665, India	ELECTRO POLES-- ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter	9	50	04-May-2024	01-Aug-2024
Product Specification for ELECTRO POLES--ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter
िविनदˇˇश|Specification		उप-िविनदˇˇश|Sub-Spec			मूूय|Value
Certifications		Test Reports Number			00010507P
		Availability of Type Test Reports of the product from Central Govt/NABL/ILAC accredited Lab showing compliance to the specification			Yes
		Test report and approvals to be furnished to the buyer on demand			Yes
		Test Reports Date			09.10.2020
		Name of the Lab			PP METAL
Constructional		Finials , Base plates and taper plug shall be as per clause 15 of IS 2713(Part-1)/1980			Yes
		Grade of steel tube, as per IS:1161/1998			YST 240
		Type of steel poles			Swaged (SP)
Generic		BIS Marked			Yes
		If Yes, Declare BIS License Number, If No Write Not Applicable			5100115266
		Coating on the tubular steel poles			Bitumen coated as per clause 13.1 of IS:2713 part 1/1980
		Length of Tubular steel poles (Metre)			10

	Designation of Tubular steel poles as per table 2 of IS 2713/80 Part-2 with amdt No 1	410SP-48
	Tubular steel poles shall be conforming to IS 2713/80(Part-1& 2) with amdt No-1 latest	Yes
खरीदार पिरभािषत अितिरKत िविशŽता केे िलए |Buyer Defined Additional Specification for ELECTRO POLES--ELECTRO POLES PRODUCTS PRIVATE LIMITED Lighting Pole Or Post And Hardware- Tubular Street Light Poles Rev 1, Length 10 Meter
िविनदˇˇश|Specification	मूूय|Value
Relevant Indian Standard	The offered swaged tubular poles shall be as per IS:2713 Part(I to III) with latest amendment, if any. Any other details along with Tolerance in diameter, thickness, length & weight as per IS:2713 Part(I to III) (latest).
Other parameters	Provision of Earthing arrangement at a height of 300 mm above the planting depth as per IS: 2713 Part(I to III) (latest) shall be provided. The poles have to be supplied with finials and taper plug along with fixing holes and screw for fixing finials at the top. The Pole shall be supplied complete with top cover and bottom base plate as per IS:2713 Part(I to III) (latest).
BIS marking	BIS marking shall be applicable as per IS 2713 (Part I to III) (latest)
ईपीबीजी िववरण | ePBG Detail
सलाहकार ब’क’क | Advisory Bank :		State Bank of India
ईपीबीजी Jितशत (%) | ePBG Percentage(%):		10.00
बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनुसु ार लागूू ईपीबीजी Jgततुुत करना होगा |The bidder shall furnish ePBG as applicable as per bid's terms and conditions
िनयम और शत|“|“ Terms and Conditions 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Generic: OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly. 2.2 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses Note: All items are reserved for procurement from MSE bidders only. a) ADDITIONAL TERMS & CONDITIONS (TECHNICAL) Buyer added text based additional terms and conditions: 1. Documents to be submitted with the offer (Proof of manufacturer): Bidder shall offer only one make for the offered item and it should be clearly mentioned in the offer. Documents for proof of manufacturer covering offered item of offered make, issued by Govt. agency and valid on bid ope ning date, shall be submitted with the offer. 2. Documents to be submitted with offer: As the item is reserved for procurement from MSE manu facturers as per Govt. guidelines, bidder must be MSE manufacturer of the offered item. In view o f the same, bidder shall submit relevant documentary evidence issued by Govt. recognized body, valid on the date of bid opening and showing them as MSE manufacturer of offered item, or supp orting documents issued by Govt. agency like Udyam registration certificate etc. for any reclassifi cation of status of firm due to upward change showing the date of reclassification within 3 years from the date of bid opening for consideration of any MSE benefits, inline with Gazette notificatio n No. SO 4926(E) dt 18.12.22, covering the offered items. Buyer reserves the right to inspect the facility of the manufacturer and / or to ascertain the techn ical capability of manufacturer for offered items. 3. Documents to be submitted with the offer (BIS license): Bidder has to submit valid BIS license of the offered make for offered items. For this purpose, b idder has to submit the following with t heir offer: a. Copy of endorsements/ schedule /correspondence/reports issued by BIS showing validity of the BIS license as per IS 2713 (Part 1 to 3) for offered make on the date of bid opening. b. Copy of endorsements/ addenda /correspondence/reports issued by BIS showing coverage of of fered items in the same valid BIS license.

4 Documents to be submitted with the supply (BIS license): The bidder has to submit BIS license a s per IS 2713 (Part 1 to 3) covering their supplied item of offered make, valid on the date of suppl y, along with supply of each consignment.

5. Documents to be submitted with the supply (Test report): Manufacturer’s test report as per rel evant Indian Standard for supplied items along with each consignment.

6. Clarification shall be asked only once.

As per para 7.3.5 on (Clarification of Bids/Shortfall Documents) of the Manual for Procurement of Goods 2017, issued by Ministry of Finance, Department of Expenditure, During evaluation and co mparison of bids, the purchaser may, at his discretion, ask the bidder for clarifications on the bid. The request for clarification shall be given, asking the tenderer to respond by a specified date/du ration. If the tenderer does not comply or respond by the date/duration, his tender will be liable t o be rejected. Depending on the outcome, such tenders are to be ignored or considered further. N

o change in prices or substance of the bid shall be sought, offered or permitted. No postbid clarifi cation at the initiative of the bidder shall be entertained. The shortfall information/documents sh ould be sought only in case of historical documents which pre-existed at the time of the tender op ening and which have not undergone change since then. So far as the submission of documents is concerned with regard to qualification criteria, after submission of the tender, only related shortf all documents should be asked for and considered. For example, if the bidder has submitted a su pply order without its completion/performance certificate, the certificate can be asked for and co nsidered. However, no new supply order should be asked for so as to qualify the bidder.

7. Warranty:

The supply shall be covered by the standard guarantee as follows:

a. The Supplier warrants that the Goods supplied under the Contract are new, unused, of the mos t recent or current models and that they incorporate all recent improvements in design and mate rials unless provided otherwise in the Contract. The Supplier further warrants that all Goods supp lied under this Contract shall have no defect arising from design, materials or workmanship or fro m any act or omission of the Supplier that may develop under normal use of the supplied Goods i n the conditions prevailing in the purchaser’s country.

b. The supplier shall give a warranty of satisfactory performance of the complete equipment/ stor es and warranty shall remain valid for eighteen (18) months from the date of receipt and accepta nce of material at consignee’s end or twelve (12) months from the date of its use/fitment/commis sioning, whichever is earlier.

c. The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty. The Supplier shall, within thirty days, repair or replace the defective Goods or parts th ereof, free of cost at the ultimate destination. The Supplier shall take over the replaced parts/Goo ds at the time of their replacement. No claim whatsoever shall lie on the Purchaser for the replac ed parts/Goods thereafter.

d. If the Supplier, having been notified, fails to remedy the defect(s) within thirty days, the Purch aser may proceed to take such remedial action as may be necessary, at the Supplier's risk and ex pense and without prejudice to any other rights which the Purchaser may have against the Suppli er under the Contract.

Further, the supplier shall warrant that the items supplied under the contract / supply order

i. Not likely to be discontinued or become obsolete till the life of the offered equipment.

ii. Is in accordance with the contract specifications.

8. Pre dispatch inspection: Not applicable, Final inspection shall be done at consignee’s end.

9. Offered items shall be conforming to the buyer specification document, additional specification parameters and in compliance to bid conditions.

b) ADDITIONAL TERMS & CONDITIONS (COMMERCIAL)

As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & co nditions/deviations from the current bid document offered by the seller in any form will be considered void and submissio n of offer/participation by the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.

1. INSTRUCTION TO BIDDERS:

Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer on line.

i. Declarations, certificates (wherever applicable) etc. required as per bid document.

ii. EMD EXEMPTION:

a. The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with the b id. Under MSE category, only manufacturers for goods and Service Providers for Services are eligible for ex emption from EMD. Traders are excluded from the purview of this Policy.

b. For the purpose of EMD exemption , by submission of valid Startup certificate, bidder undertakes that thei r turnover has not exceeded Rs.100 Cr. in any of the previous financial years since inception. The bidder sh all specifically inform if the turnover has exceeded Rs.100 Cr in the any of the previous financial years sinc e inception.

c. For purpose of EMD exemption in case of BIS registered firm, in case of item wise evaluation the EMD is ite m wise and bidder shall submit the BIS addendum/correspondence documents showing validity and covera ge of offered item in BIS, as it is essential information the same shall be required for decision for acceptan ce/rejection of EMD.

It is noted that above clauses of EMD exemption are in line with GeM GTC giving the detailed methodology of evalu ation and shall remain final.

iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD. OEMs/OES or the ir authorized agents participating in Open/Limited tenders for procurement of spare parts of their equipment are e xempted from submission of EMD in case of tenders for supply of spares only.

iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee on GeM portal in the pr escribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitted d irectly to the Buyer within 5 days from bid opening date. (Copy of SFMS by issuing bank should also be submitted along with hard copy of the Bank Guarantee)

v. MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificate which shall remain v alid for the entire period of finalization of tender. As per the latest directives of Govt. of India EM-Part II/ UAM/NSI C/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYAM re gistration certificate valid on bid opening date is to be submitted for claiming MSE preference.

vi. Integrity Pact duly signed and stamped indicating the name and designation /capacity of the signatory. (If applica ble)

vii. Copy of GST Registration certificate issued by appropriate authority of India, if applicable

viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Chartered Accountant (CA) to t he effect that bidder is fulfilling all conditions prescribed in notification to make him exempted from registration. If applicable.

ix. Certificate for Local Content in line with ATC clause and reference format provided for purchase preference for M ake in India.

x. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/documents to be submitt ed, if applicable.

xi. Other documents required as per bid/to be submitted by the bidder, if any.

Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a later stage i t is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive a nd suitable penal action as per provisions of GeM Incident Management Policy may be taken against them.

CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM

We do hereby certify that the item/s offered against the tender are manufact ured at our factory situated at & that the items offered hav

e a local content of %of the total value as prescribed by the competen

t Ministries/Departments in pursuance to the Public Procurement (Preference to Make in India) Order.

The items offered meets minimum local content criteria for Class- …… Local S upplier in pursuance to the Public Procurement (Preference to Make in India) Order.

Address of Location/Factory where local value is added       

Authorized Signatory of OEM Date:

Seal of the firm

I/We    (Name of the auditor)    are statutory/cost auditor of    (Name of the OEM)    and are authorized to submit the above certification as per MII Policy.

Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No.    

NOTE:

If tender value is Rs. 10.00 Crores and above the above certificate needs to b e issued through statutory auditor or cost auditor if the OEM is a company an d from a practicing Cost Accountant or practicing Chartered Accountant for O EMs other than company.

2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:

i. All the offers will first be scrutinized to see whether they meet the basic requirements as incorporated in the bid document.

ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis of the original offer and subsequent clarification s/ confirmation, if any.

iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought from all the bidders.For shortfa ll/ clarification only 01 (ONE) chance will be given. The time period for reply to the clarification will be for 7(SEVEN) days only. Non receipt of communication from GeM will not be accepted as a reason of non-submission of documents within prescribed time. The bidders will upl oad and submit the requested documents, if any, within the specified period.

iv. Bidders are hereby informed that all correspondence with them during the pre-contract stage shall be without any commitment whatsoeve

r. SECL reserves the right to verify any of the documents uploaded by the bidder at any stage.

NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC and ATC.

3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of opening of tender as specified in the bid document. Duri ng the Tender evaluation process if the extension of the bid validity is required, the same can be obtained with the mutual consent of buyer an d seller.

4. SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify the Ultimate Consignee and deliver the following d ocuments at the time of arrival of goods at consignee end:

i. GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same showing Contract Number, Goods description, quantity, unit price, total amount.

ii. Manufacturer's/Supplier' warranty/guarantee certificate.

iii. Manufacturer’s Test & Inspection certificate.

iv. Lowest Price Certificate

v. Any other certificate/document as mentioned in the contract.

In case of delay, the Supplier will be responsible for any consequent expenses.

NOTE: Each GeM invoice should have corresponding Tax Invoice. If GeM invoice is generated but not submitted in hard copy, same may be take n from the consignee login by the consignee.

5. PRICE/PAYMENT TERMS:

As per GeM provisions 100 percent payment shall be done upon completion of scope of supply after delivery and acceptance of the same by the co nsignee.

NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction for supply of equipment, installation and commiss ioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract and communicated through Addendum.

Offered Price against this bid should not be disclosed in any manner in submission of techno-commercial documents. Disclosure of price before price bid opening may render the bid as non-responsive and shall be eligible for rejection of bid.

6. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. However, regularization of payment on GeM portal s hall be done as per provision of GeM by Paying authority.

7. PERFORMANCE SECURITY E-PBG as indicated in bid document shall be treated as SECURITY DEPOSIT:

The Performance Security/Security Deposit equivalent to 10% of total landed value of contract(including all taxes, duties and other costs and c harges, without considering Input Tax Credit) shall remain valid for at least 3 months after the completion of supply and material acceptance a t consignee end.

The Performance Security/Security Deposit equivalent to 10% of equipment landed value along with maximum annual landed value of Spares & Consumables/AMC/CMC (including all taxes, duties and other costs and charges, without considering Input Tax Credit) shall remain valid for at l east 3 months after the completion of supply and material acceptance at consignee end.

Performance Security/Security Deposit will be released with the approval of HOD of MM Department within 30 days after completion of supplie s and acceptance of material by the consignee and submission of Performance Bank Guarantee(s) in case of supply contract or after successfu l commissioning and on receipt of confirmation of Performance Bank Guarantee(s) for all the equipment covered in the contract in case of cont racts for equipment and all those items/goods involving installation and commissioning and PBG.

Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is required at the option of the supplier. At the tim e of conversion of security money into PBG, it should be ensured that the amount of PBG should not be less than 10% of equipment landed val ue along with maximum annual landed value of spares & consumables/AMC/CMC. Wherever Security Deposit is converted into PBG, the operati on of such SDBG/Performance BG shall be guided by Performance Bank Guarantee Clause.

NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its branch situated at Bilaspur (Chhattisgarh State) or i f the issuing bank does not have any branch at Bilaspur then Bank Guarantee may preferably be operative at any of its Kolkata Branch. Copy of SFMS by issuing bank should be submitted along with hard copy of the Bank Guarantee.

NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of Security Deposit. OEM/OES shall also be exempte d from submission of Security Deposit in case of procurement of Spare Parts for equipment against Single Tender Enquiry/Open/ Limited Tende rs.

8. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original) (This is in addition to the Security Deposit as m entioned above)

i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 10% of the equipment landed value including all taxes, duties and other costs and charges, without considering Input Tax Credit. (As per below format) (on a non-judicial stamp paper of v alue Rs.250.00 only)

ii. In case of contracts for procurement of capital goods along with warranty spares & consumables (if applicable) and additional spares & co nsumables/ AMC/CMC for more than 1 year the Performance Bank Guarantee shall be for 10% of equipment landed value along with maximum annual landed value of spares & consumables/AMC/CMC.

iii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by RBI scheduled bank in India in the prescribed format on a non-judicial stamp paper.

iv. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contract has been signed. In case of multi-currency co ntract, separate PBG in respective currency for required value shall be submitted.

v. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this purpose, the value of each eq uipment will be worked out by dividing the total value of contract for a particular item of Bid by the number of equipment ordered for tha t particular item of the Bid.

vi. The PBG(s) for equipment shall remain valid till3 months after the completion of warranty period/contract period.

vii. The PBG shall be submitted sufficiently in advance to enable its verification from the issuing bank before submission of the invoice for pa yment.

viii. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject to satisfactory performance of the equip ment/items during the warranty period and fulfilment of contractual obligations failing which, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Performance Bank Guarantee shall be released after expiry of validity period if no claim ce rtificate is received from the concerned HOD/Area GM and the contractor indicating that there is no claim pending and that there is no dis pute pending respectively with the approval of the concerned HOD (MM)/Area GM.

ix. The PBG will be submitted through Structured Financial Management System (SFMS).

The original Bank Guarantee in paper form should be sent to the beneficiary. The covering/forwarding letter of t he bank for the Bank Guarantee shall invariably contain the following details:

Issuing Ban k, Branch an d Address	i	Name of Bank
	ii	Issuing Bank Branch IFSC
	iii	Issuing Bank Address
	iv	Contact No of Issuing bank
	v	Email ID of issuing bank( Fo r invocation/written claim) MANDATORY FIELD

FORMAT FOR BANK GUARANTEE

SOUTH EASTERN COALFIELDS LIMITED, BILASPUR

Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. ……………

…dated..............between.................................(Name of Purchaser Company) and............

(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders}

Messers.................................a Company / Firm having its office at No.............................

.......................(hereinafter called ‘the Contractor’) has entered into the Agreement / Cont ract / Purchase Order vide no…………dated...................(hereinafter called ‘the said agree ment’) with Coal India Limited, Kolkata on behalf of……………………/ Purchaser Company (N ame of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply...

................ stores/materials amounting to Rs on the terms and conditions contai

ned in the said Agreement.

The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....

...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.

We (Name of the Bank) do hereby unconditionally agree with t

he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec

ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.

Any such demand shall be conclusive as regards the liability of the Contractor to the com pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding the claim.

We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the perform ance of the said agreement which is likely to be the ...... day of........ but if the period of a greement is extended either pursuant to the provisions in the said agreement or by mutu al agreement between the contractor and the Company, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs...................

, or such lesser amount out of the said sum of Rs as may be due to the Company

and as the Company may demand. This guarantee shall remain in force until the dues of t he Company in respect of the said sum of Rs..................... are fully satisfied and the com pany certifies that the agreement has been fully carried out by the contractor and discha rges the guarantee.

The Bank further agrees with the Company that the Company shall have the fullest libert y without the consent of the Bank and without affecting in any way the obligations hereu nder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or fr om time to time any of the powers exercisable by the Company against the contractor an d to forbear to enforce any of the terms and conditions relating to the said agreement an d the Bank shall not be relieved from its liability by reason of such failure or extension bei ng granted to the contractor or through any forbearance, act or omission on the part of th e Company or any indulgence by the Company to the contractor or any other matter or th ing whatsoever which under the law relating to sureties would but for this provisions hav e the effect of relieving or discharging the Guarantor.

The Bank further agrees that in case this guarantee is required for a longer period and it i

s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan

y as the Company may require.

Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....

..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.

The Bank has under its constitution power to give this guarantee and [(

Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.

Dated this..................Day of........................20......

Place……………………………………………………………………………….

Signature of the authorized person(s) For and on behalf of the Bank

NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at it s branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have an y branch at Bilaspur, then Bank Guarantee shall be preferably operative at any of its Kolk ata Branch.

NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard copy of the Bank Guarantee as per format provided above and subsequent amendment/extensi on vide (SFMS 767COV), if any

In case of extension of delivery period, the firms should ensure that the validity of their submitted Security Deposit BG/PBG shall still be 03 months fr om the last date of the extended delivery/end of warranty period. The BG's shall be extended accordingly corresponding to the extension of delivery p eriod.

9. SUBMISSION OF BANK GUARANTEE’s:

I) The Bank Guarantee issued by the issuing Bank on behalf of contractor/supplier in favour of S“ outh Eastern Coalfields Limited” shall b e in paper form as well as issued under “Structured Financial Messaging System” (SFMS). As such the Guarantor (BG issuing bank) shall send information about issuance of this Guarantee through SFMS gateway either to the SBI, SME Branch, Bilaspur (IFSC – SBIN0004177) or to the ICICI Bank, Vyapar Vihar, Bilaspur (IFSC- ICIC0000282) as the case may be.

The details of Beneficiary, i.e. South Eastern Coalfields Limited for issue of BG under SFMS platform are furnished below:

a) State Bank of India as advising Bank of SECL :

1	Name of the Benefi ciary and his Detai ls	i	7034(Beneficiary Det ails)	South Eastern Coalfields Limited
		ii	Area	SECL HQ, Bilaspur
		iii	Name of Bank	State Bank of India
		iv	Bank Account No.	30285470636
		v	Department	Material Management
2	Beneficiary Bank, B ranch and Address	i	Name of Bank	State Bank of India
		ii	Bank Branch Name	SME SBI Branch, Bilaspur
		iii	Branch Code	4177
		iv	Beneficiary Bank Bra nch IFSC	SBIN0004177
		v	Beneficiary Bank Add ress	SBI, Galaxy Height, Vyapar Vihar, Bilaspur – 495001,CG

b) ICICI Bank as advising Bank of SECL:

1	Name of the Xxx xxxxxxxx and his Details	i	7034(Beneficiary Det ails)	South Eastern Coalfields Limited
		ii	Area	SECL HQ, Bilaspur
		iii	Name of Bank	ICICI Bank

		iv	Bank Account No.	028205003346
		v	Department	Material Management
2	Beneficiary Bank , Branch and Ad dress	i	Name of Bank	ICICI Bank
		ii	Bank Branch Name	Vyapar Vihar, Bilaspur
		iii	Branch Code	0282
		iv	Beneficiary Bank Bran ch IFSC (SFMS Field No. 7035)	ICIC0000282
		v	Beneficiary Bank Address (SFMS Field No. 0000)	Xxxxx Xxxxxxxx, Xxxx Xx- X/00 Xxxxxx Xxxxx, Xxxxxx xx – 000000, CG
		vi	(SFMS Field No. 7037 )	SECL 14625

NOTE: Vendors are requested to specifically advise BG issuing bank that in case they opt for ICICI Bank as benefi ciary bank, they have to mention the code ‘SECL 14265’ in SFMS field no 7037 of IFN760COV/IFN767COV so th at the advised BGs could be sent to the email id tagged with the account.

10. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS:

Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacturer (if bidder is not the manufacturer) has not been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’by any government or quasi-government or PSU’s. Further the bidder also undertakes by submission of their offer that they have not being debarred/settled all dues/claims on account of being defaulter L1 bidder f or the tendered item.

Format for Banning /Delisting/Debarred/Put on Holiday Declaration

Bid Reference No………………………………………… Dt.……………. for supply of ……………

…………

This is to certify that we have been banned or de-listed or debarred or ‘Put on H oliday’ by following government/quasi-Government agencies/PSUs:

We further undertake that if at a later stage it is found that the above provided i nformation is found to be false/misleading/incomplete our offer may be treated a s unresponsive and suitable penal action as per provisions of GeM Incident mana gement policy may be taken against us.

Date

Signature of Bidder Seal of the Firm

If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’by any government or quasi-governmen t or PSU’s., this fact must be clearly stated, and it may not necessarily be cause of disqualification. In this respect, the bidder/manufacturer sha ll upload the same as additional document. The declaration in case of been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’shall be submitted in following format:

Name of the Organization Period of banning (Start date and end date )

Further if at a later stage it is found that the above provided information is false/ misleading/ incomplete their offer may be treated as unrespo nsive and suitable penal action as per provisions of GeM Incident management policy may be taken against them.

11. PRICE FALL CLAUSE:

If the contract holder reduces its price or sells or even offers to sell the contracted goods or services following conditions of sale similar to xxxx e of the contract, at a price lower than the contract price, to any person or organization during the currency of the contract, the contract price

will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract be amended accord ingly.

In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invocation of ‘Price Fall clause’ or any ot her reason, the same lower price shall also be applicable for the other suppliers who are having parallel RCs against the same tender. If any pa rallel RC holder does not accept the lower price, CIL shall have the right to delete the item from the scope of RC of such firm and procure the sa me from other existing supplier / Reserve RC holders.

The provisions of price fall clause will however not apply to the following:

i) Export/Deemed Export by the supplier;

ii) Sale of goods or services as original equipment prices lower than the price charged for nor mal replacement;

iii) Sale of goods such as drugs, which have expiry date;

iv) Sale of goods or services at lower price on or after the date of completion of sale/placeme nt of order of goods or services by the authority concerned, under the existing or previous Rate Contracts as also under any previous contracts entered into with the Central or State Government Departments including new undertakings (excluding joint sector companies a nd or private parties) and bodies.

NOTE:

a. The currency of contract will mean the period till completion of supply.

b. The bidder will be asked to submit a copy of the last (latest) purchase order for the tendere d / similar item(s) received by them from any Organization/ Ministry / Department of the Go vt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organi zation, along with the offer.

c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply o f the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.

d. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply/ supplied the ordered / similar item(s) at a lower rate to any Organization / Ministry / Depart ment of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization.

e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh

f. Point (b) above is not applicable in the case of renewal of Depot Agreements

12. In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order No. F/.7/10/2021-PPD(1) Dt 23.02.2023, Mi nistry of Finance, regarding restriction of Public Procurement from certain countries, Submission of offer shall be considered as acceptance by the bidder that:

a. Model Certificate for Tenders for country sharing land boundary with India:

The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the clause regarding restrictions on procurement from a bidder of a countr y which shares a land border with India and that they are not from such a country. The bid der further undertakes that they fulfil all requirements in this regard and are eligible to b e considered.

If the bidder (as defined in the above order) is from such a country which shares a land bo rder with India as per above order, the bidder shall submit the following certificate along with the bid:

Certificate-1: Model Certificate for Tenders in case form a country sharing land boundary with India:

"We (name of the Firm) have read the clause reg

arding restrictions on procurement from a bidder of a country which shares a land border with India;

We…………….(name of the Firm) certify that (name of

the Firm) is from such a country and has been registered wit h the competent Authority. We (name of the Firm) he

reby certify that we fulfil all requirements in this regard and a re eligible to be considered”.

[where applicable, evidence of valid registration by the compe tent Authority shall be attached].

b. Certificate-2 Model additional certificate by Bidders in the cases of specified ToT:

The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the clause regarding restrictions on procurement from a bidder having Tra nsfer of Technology (ToT) arrangement and upon submission of their offer undertakes tha t they do not have any ToT arrangement requiring registration with the competent author ity.

If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrange ment requiring registration with the competent authority as per above order, the bidder s hall submit the following certificate along with the bid

Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We (name of the Firm) have read the clause regarding restrictions on procurement from a

bidder having Transfer of Technology (ToT) arrangement. We……………………(name of the Firm) certify tha t ……………………(name of the Firm) have Transfer of Technology (ToT) arrangement and valid registration to participate in this procurement."

[where applicable, evidence of valid registration by the competent Authority shall be attached].

NOTE1 : EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following address: General Manager (MM)

Materials Management Dept. Post Box No- 60

Seepat Road,

Bilaspur, Chhattisgarh- 495006

NOTE2 : The above terms & condition will supersede the GeM terms & condition in case of any conflict/contradiction between two.

NOTE3: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited (SECL) have onboarded on TReDS platform through Receivables Exchange of India Limited (RXIL) platform with Member ID SO0001771 to facilitate payment to MSME Vend ors through TReDS platform of RXIL.

In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till datea) re once again requested to onboard on the TReDS platform by registering themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS platform.

NOTE4: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Condit ions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & conditions/deviations from the curr ent bid document offered by the seller in any form will be considered void and submission of offer/participation by the seller will be trea ted as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.

CHECK LIST OF DOCUEMNTS TO BE SUBMITTED FOR ATC (COMMERCIAL EVALUATION)

Sr No	Description	Submitted (Yes/No)
1	EMD Exemption document ( Valid Udyam, Valid BIS along with coverage document for offered item ,Valid Startup certificate etc )
2	EMD submission document ( BG with SFMS form issuing bank, DD)
3	Make in India Certificate for bids with estimated value less than 10 crore s ( Self certificate From the OEM of offered product
4	Make in India Certificate for bids with estimated value more than 10 cro res MII certificate signed by OEM of offered produce and certified by statut ory auditor or cost auditor if the OEM is a company and from a practicing Cost Accountant or practicing Chartered Accountant for OEMs other tha n company.

.

2.3 Generic:

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

2.4 Generic:

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

2.5 Generic:

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

a. Copy of PAN Card.

b. Copy of GSTIN.

c. Copy of Cancelled Cheque.

d. Copy of EFT Mandate duly certified by Bank.

2.6 Generic:

Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

i) The Seller fails to comply with any material term of the Contract.

ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent.

iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly.

iv) The Seller becomes bankrupt or goes into liquidation.

v) The Seller makes a general assignment for the benefit of creditors.

vi) A receiver is appointed for any substantial property owned by the Seller.

vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

2.7 Generic:

1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.

2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.

3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

2.8 Scope of Supply:

Scope of supply (Bid price to include all cost components) : Only supply of Goods

2.9 Certificates:

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

2.10 Generic:

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

नोट: यह िसgटम जनरेटेटेेड फाइल है।ै। कोई हgताUर क† आवsयकता नह? है।ै। इस दgतावेṆेṆ का िJंटं आउट भुगुगतान/लेनेनदेेन उ5ेेsय केे िलए मा¢य नह? है।ै।

Note: This is system generated file. No signature is required. Print out of this document is not valid for payment/ transaction purpose.

5	Integrity Pact ( For bid above 2 cr estimated value) to be submitted with seal and sign of bidder.
6	In case the bidder/OEM of offered product isBanned Or Delisted Or Deba rred Or ‘Put On Holiday- bidder shall submit certificate as per format giv en in commercial ATC
7	In case the bidder is from acountry sharing land boundary with India- bidder shall submit certificate as per format given in commercial ATC for the same.
8	In case the bidder is having Transfer of Technology (ToT) arrangement - bidder shall submit certificate as per format given in commercial ATC
9	GST certificate for Vendor code creation
10	PAN Card for Vendor code creation
11	Bank mandate for Vendor code creation
12	Cancelled Cheque for Vendor code creation