Contract|अनबुुबंधंध
1375992/2023/O/O HEAD OF MM DIVISION-SECL-HQ
Contract|अनबुुबंधंध
Contract No|अनुबु ंधंध Иमांक: GEMC-511687750325594
Schedule Name|xxxxxx xxxxx नाम:Schedule 3
Generated Date|अनुबुबंधंध ितिथ : 22-Dec-2023
Bid/RA/PBP No.|बोली/आरए/पीबीपी सं9ं9या: GEM/2023/B/3779456
Organisation Details|संगंगठन िववरण Type|LVप : Central PSU Ministry|मं7ालय : Ministry of Coal Department|xxxxx : Materials Management Organisation Name|संगठन का नाम : South Eastern Coalfields Limited Office Zone|कायाल’ य Vे7: Secl Bilaspur Cg | Buyer Details|खरीदार िववरण Designation|पद : AM Contact No.|संपक’ नंबर : - Email ID|ईमेल आईडी : xxxxxxx.xxxxxxx@xxxxxxxxx.xx GSTIN|जीएसटcआईएन : - 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN | ||||||
Address|पता : | COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | ||||||
Financial Approval Detail|िवUीय iवीकृृ ित िववरण IFD Concurrence|आईएफडी सहमित : No Designation of Administrative Approval| CMD, SECL Lशासिनक अनुमोदन का पदनाम: Designation of Financial Approval| Director (Fin), SECL िवUीय अनुमोदन का पदनाम : | Paying Authority Details|भगुगु तान Lािधकरण िववरण Role: PAO Payment Mode| Offline भुगतान का तरीका: Designation|पद : Manager Finance | ||||||
GSTIN|जीएसटcआईएन : Address|पता: | - FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | ||||||
Seller Details|िवИेे ता िववरण GeM Seller ID|जेम िवИे ता आईडी : 0BFA190001007095 Company Name|कं पनी का नाम : N R C INDUSTRIES LIMITED Contact No.|संपक’ नंबर : 09814049497 Email ID|ईमेल आईडी : xxxxxxxx@xxxxx.xx.xx 9TH MILE STONE,KASHMIR ROAD,P.O.VERKA,-, Address|पता : Amritsar, PUNJAB-143501, - MSME Registration number|एमएसएमई पंजीकरण सं9या : UDYAM-PB-01-0008060 MSE Social Category|एमएसई सामािजक vेणी : General MSE Gender|एमएसई िलंग vेणी : OTHERS GSTIN|जीएसटcआईएन: 00XXXXX0000X0XX | |||||||
*GST / Tax invoice to be raised in the name of|िजसके नाम के पV मy GST/TAX इनवॉइस पेश िकया जाएगा - Consignee | |||||||
Delivery Instructions|िवतरण िनदˇश : SECL/GM (Fin)/Other Stores/2023-24/Kusmunda/BC/43 DATED 21.12.2023 for Rs. 2,41,02,000 | |||||||
Product Details|उ~पाद िववरण | |||||||
# | Item Description|आइटम िववरण | Ordered Quantity| आइटम िववरण | Unit | इकाई | Unit Price (INR)| इकाई मूूय (INR) | Tax Bifurcation (INR)| कर िवभाजन (INR) | Price (Inclusive of all Duties and Taxes in INR)| मूू य (INR मyy सभी शुुक और कर सिहत) | |
1 | Product Name|उ~पाद का नाम : FR grade Steel cord Belt for coal handling-2000mm belt width 1800ST Brand|ांडंड : NRC Brand Type|ांडंड Lकार : Registered Brand Catalogue Status|कैै टलॉग क िRित: Catalogue not verified by OEM Selling As|कैै सेे बेचेचा जा रहा हैै : Reseller not verified by OEM Category Name & Quadrant|vेणेणी का नाम और चतुथुथाश“श“ : FR grade Steel cord Belt for coal handling- 2000mm belt width 1800ST (Q3) Model|मॉडल: FR grade St Belt for coal handling-2000mm, ST1800 HSN Code|एचएसएन कोड: 40101190 | 1,800 | meter | 13,390 | NA | 24,102,000 | |
Total Order Value |कु ल ऑड’र मूय (in INR) | 24,102,000 | ||||||
Consignee Detail|परेिेिषती िववरण | |||||||
X.Xx|И.सं.ं. | Consignee|परेिे षती | Item|वiतुु | Lot No.| लॉट नंबंबर | Quantity|मा7ा | Delivery Start After| िदनाकंंक केे बाद िडलीवरी शVुुV | Delivery To Be Completed By| | |
137
5992/2023 | /O/O HEAD OF MM DIVISION-SEC | L-HQ | करना हैै | िवतरण पूरूरा कब तक करना हैै | ||
1 | Designation|पद : - Email ID|ईमेल आईडी : xxxxx.xxxxx@xxxxxxxxx.xx Contact|संपक’ : 07759-249341- GSTIN|जीएसटcआईएन : 22AADCS2066E9ZL Address|पता : CENTRAL STORES, KORBA, CHHATTISGARH, KORBA, CHHATTISGARH-495677, India | FR grade Steel cord Belt for coal handling- 2000mm belt width 1800ST | - | 1,800 | 22-Dec-2023 | 19-Jun-2024 |
Product Specification for FR grade Steel cord Belt for coal handling-2000mm belt width 1800ST | ||||||
Specification|िविनदˇˇश | Sub-Spec|उप-िविनदˇˇश | Value|मूूय | ||||
Custom Specification | Custom Specification | Yes | ||||
Seller Specification Document|िवИेे ता िविशता दiतावेṆेṆ: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2023/8/24/2023_08_24_16_41_09_3_2023-08-24-16-41- 11_839be2629435c2f23e696da872713a30.pdf | ||||||
Buyer Specification Document|खरीदार िविशता दiतावेṆेṆ: | ||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000000/00/00/000/Xxxx logAttrs/SpecificationDocument/2023/8/2/tecspec3_2023-08-02-17-24- 44_75af1642418a416cacf59715d670751 b.pdf | ||||||
ePBG Detail | ईपीबीजी िववरण | ||||||
Advisory Bank | सलाहकार बकक : | AXIS BANK LTD | |||||
ePBG Percentage(%) | ईपीबीजी Lितशत (%) : | 10.00 | |||||
The bidder shall furnish ePBG as applicable as per bid's terms and conditions | बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनसुसु ार लागूू ईपीबीजी Liतुतुत करना होगा | ||||||
Terms and Conditions|िनयम और शत““ 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses Section 1 - ADDITIONAL TERMS & CONDITIONS (TECHNICAL) 1. Documents to be submitted with the offer (Proof of manufacturer): Bidder shall offer only one make for the offered ite m. Documents issued by Govt. agency as proof of manufacturer of offered items shall be submitted with the offer. 2. OEM authorization to be submitted with the offer: In case, bidder is offering items of manufacturer /make other than th eir own make (as reseller), then bidder has to submit OEM authorization from the same OEM as their authorised agent/ de aler/ trader/ reseller/distributor or to offer/quote for their items. No other documents than those mentioned above shall b e considered for OEM authorization. 3. Experience criteria and Documents for experience criteria to be submitted with the offer: Procurement shall be done on ly for proven product. Offered item shall be considered proven provided that tendered/similar item of same/higher specifi cation/ rating/ version, manufactured by manufacturer of offered item, have been supplied during last five (05) years fro m date of tender opening against orders of CIL / its subsidiaries / other PSUs / Government Departments / private organiz ation and their performance has been found satisfactory. Considering the practical difficulties in obtaining the performance reports in cases where provenness of the offered prod uct is being ascertained on the basis of supply made in other subsidiaries of CIL or other PSUs/ Govt. Departments / Pvt. O rganisation, the bidder may also submit a Self-Certificate (instead of performance report issued by user), along with proo f of payment against the supply order/contract, in the following format: “The items covered in the Purchase Order(s)/ Rate Contract(s) copies enclosed with our offer have been fully executed an d have performed satisfactorily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complai nts/claim (s) lodged by the purchaser, if any, have been attended to and no complaints/ claims(s) are pending.” The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder will solely be their re sponsibility. However, the Purchaser reserves the right to obtain the performance directly from the end user of the item/ product. Bidder has to submit following documents with their offer for prior experience criteria: | ||||||
13759a9.2C/o2p0y2o3f s/Oup/pOly HorEdeAr/cDonOtraFctMcoMverDinIgVtIhSeIOTenNd-eSreEd/CsiLm-ilHarQitem of same/higher specification/ rating/ version of offere d make supplied during last five (05) years from date of tender opening against orders of CIL / its subsidiaries / other PSU s /, Government Departments / private organization, to satisfy prior experience criteria
b. Corresponding proof of supply like invoice/challan/inspection report etc.
c. Corresponding performance report issued by user / Corresponding Self-Certificate as mentioned above (format given) al ong with proof of payment against the supply order/contract.
Definition of Tendered/similar item of same/higher specification/ rating/ version for experience criteria: Steel Cord belt of offered make of either same or higher belt width along with same or higher belt strength as that of tendered item.
4. Relaxation in experience criteria shall be applicable to Startup / MSE bidders subject to meeting quality and technical s pecification, offering their own make items, and submission of necessary valid documents issued by Govt. agency, showin g their status as Startup/MSE manufacturer covering the offered item or supporting documents issued by Govt. agency lik e Udyam registration certificate etc. for any reclassification of status of firm due to upward change showing the date of r eclassification within 3 years from the date of bid opening for consideration of any MSE benefits inline with Gazette notifi cation No. SO 4926(E) dt 18.12.22, to be submitted with offer for claiming relaxation as per O/O No.F.20/2/2014-PPD(Pt.) dt 25.07.16 of Ministry of Finance as per Govt. guidelines. Traders are excluded from the purview of Public Procurement P olicy for Micro and Small Enterprises as per Govt. guidelines.
Bidder may submit details in the given proforma for equipment and quality control and submit documents showing techni cal capability of the manufacturer for the offered items.
Buyer reserves the right to inspect the facility of the manufacturer to ascertain the technical capability of manufacturer f or offered items.
5. Documents to be submitted with the offer: The bidder has to submit Test report / certificate as per relevant Indian/Inte rnational Standard for Mechanical properties (like adhesion / pullout strength / cover tensile strength etc.) of the offered make steel cord belting of offered or higher strength rating (type) and for Fire resistance properties of offered make Stee l Cord Belt, tested at Manufacturer's Lab (witnessed or reviewed by Govt. agency) / Government approved or recognized l aboratory / BIS approved lab/ Test lab accredited by NABL or IRMRA.
6. Submission of Test report and other documents with supply: Manufacturer’s test report for tests as mentioned in the s pecification parameters as per relevant standards and circulars, along with each consignment.
7. Warranty:
The supply shall be covered by the standard guarantee as follows:
a. The Supplier warrants that the Goods supplied under the Contract are new, unused, of the most recent or current mode ls and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract. T he Supplier further warrants that all Goods supplied under this Contract shall have no defect arising from design, materia ls or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods i n the conditions prevailing in the purchaser’s country.
b. The supplier shall give a warranty of satisfactory performance of the complete equipment/ stores and warranty shall re main valid for eighteen (18) months from the date of receipt and acceptance of material at consignee’s end or twelve (12) months from the date of its use/fitment/commissioning, whichever is earlier.
c. The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty. The Supplier shall
, within thirty days, repair or replace the defective Goods or parts thereof, free of cost at the ultimate destination. The Su pplier shall take over the replaced parts/Goods at the time of their replacement. No claim whatsoever shall lie on the Purc haser for the replaced parts/Goods thereafter.
d. If the Supplier, having been notified, fails to remedy the defect(s) within thirty days, the Purchaser may proceed to tak e such remedial action as may be necessary, at the Supplier's risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract.
Further, the supplier shall warrant that the items supplied under the contract / supply order
i. Not likely to be discontinued or become obsolete till the life of the offered equipment.
ii. Is in accordance with the contract specifications.
8. Clarification shall be asked only once. As per para 7.3.5 on (Clarification of Bids/Shortfall Documents) of the Manual for Procurement of Goods 2017, issued by Ministry of Finance, Department of Expenditure, During evaluation and comparison of bids, the purchaser may, at his discretion, ask the bidder for clarifications on the bid. The request for clarification shall be given, asking the tenderer to respond by a specified date/duration. If the tenderer does not comply or respond by the date/duration, his tender will be liable to be rejected. Depending on the outcome, such tenders are to be ignored or consi dered further. No change in prices or substance of the bid shall be sought, offered or permitted. No postbid clarification a t the initiative of the bidder shall be entertained. The shortfall information/documents should be sought only in case of hi storical documents which pre-existed at the time of the tender opening and which have not undergone change since then
. So far as the submission of documents is concerned with regard to qualification criteria, after submission of the tender, only related shortfall documents should be asked for and considered. For example, if the bidder has submitted a supply o rder without its completion/performance certificate, the certificate can be asked for and considered. However, no new sup ply order should be asked for so as to qualify the bidder.
9. Pre dispatch inspection by M/s. CMPDIL is applicable. Final inspection shall be done at consignee end.
ANNEXURE - A
FORMAT FOR SELF-CERTIFICATION OF PERFORMANCE
Tender ref No:…………………………………………
We certify that the items covered in the Purchase Order(s)/ Rate Contract(s) copies encl osed with our offer have been fully executed and have performed satisfactorily as per t he provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complaints/cl
137599a2im/2(0s)2l3od/Oge/dObyHtEheApDurcOhaFseMr, iMf anDy,IVhaISveIObeNen-SatEteCndLe-dHtoQand no complaints/ claim s(s) are pending.
Sl No | Item Description | Purchase Order/Rate Contract No | Purchase Order / Rate Contract Date (in DD/MM/YYYY format) | Date of Supply (in DD/MM/YYYY format) |
Proof of payment against the above mentioned supply order/contract is also attached wi th the offer.
Name & Signature of Bidder
Designation
Date:
Seal of the firm
ANNEXURE - B
PROFORMA FOR EQUIPMENT AND QUALITY CONTROL
(To be submitted by the Startups / MSE firms who claim the relaxation of the prior turn over and prior experience criteria as per bid for capability assessment)
Reference : CIL/Subsidiary Co. TenderNo. Date for supply of
1. Name and Address of the Firm
2. a) Telephone No. office/factory/works
b) Fax No. / E-mail ID
3. Location of manufacturing works/factories owned by the firm (documentary evidence of ownership must be produced).
4. Brief description of the factory (i.e. area covered accommodation, Department into w hich it is divided, laboratory etc.)
5. Details of plant and machinery erected and functioning in each department (monogra phs and description pamphlets) be supplied if available.
13759962. /W2h0e2th3e/rOth/Oe pHroEceAssDofOmFanMufaMctuDreIVinISthIeOfaNct-oSryEiCs cLa-rHrieQd out with the aid of powe r or without it.
7 Details and stocks of raw materials held.
8. Capacity of items quoted for with the existing plants and machinery
(a) Normal
(b) Maximum
9. Details of arrangements for quality control products such as laboratories etc.
10. (a) Details of technical supervisory staff in-charge of production and quality contr ol.
(b) Skilled labour employed.
(c) Unskilled labour employed
(d) Maximum number of workers (skilled and unskilled) employed on any day dur ing 18
months preceding the date of application.
11. Whether stores were tested to any standard specification, if so, copies of original te st
certificate should be submitted in duplicate.
(Signature of Tenderer)
NOTE: Details against Sl nos. 5 to 11 inclusive need be restricted to the extent they per tain to the items under reference
Section 2 - ADDITIONAL TERMS & CONDITIONS (COMMERCIAL)
As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & co nditions/deviations from the current bid document offered by the seller in any form will be considered void and submissio n of offer/participation by the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.
1. INSTRUCTION TO BIDDERS:
Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer on line.
i. Declarations, certificates (wherever applicable) etc. required as per bid document.
ii. EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service Providers for Services are eligibl e for exemption from EMD. Traders are excluded from the purview of this Policy. In case of submission of valid Sta rtup certificate, bidder undertakes that their turnover has not exceeded Rs.100 Cr. in any of the previous financial years since inception.
iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD. OEMs/OES or their authorized agents participating in Open/Limited tenders for procurement of spare parts of their equipment ar e exempted from submission of EMD in case of tenders for supply of spares only
iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee on GeM portal in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitte d directly to the Buyer within 5 days of bid opening. (Copy of SFMS by issuing bank should also be submitted along with hard copy of the Bank Guarantee)
v. MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificate which shall remai n valid for the entire period of finalization of tender. As per the latest directives of Govt. of India EM-Part II/ UAM/ NSIC/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYA M registration certificate valid on bid opening date is to be submitted for claiming MSE preference.
vi. Integrity Pact duly signed and stamped indicating the name and designation /capacity of the signatory. (If appli
1375992/20c2a3bl/eO) /O HEAD OF MM DIVISION-SECL-HQ
vii. Copy of GST Registration certificate issued by appropriate authority of India duly self-attested, if applicable
viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Chartered Accountant (CA) t o the effect that bidder is fulfilling all conditions prescribed in notification to make him exempted from registration
. If applicable.
ix. Certificate for Local Content in line with ATC clause and as per provided format for purchase preference for Ma ke in India.
x. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/documents to be sub mitted, if applicable.
xi. Other documents required as per bid/to be submitted by the bidder, if any.
xii. Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a l ater stage it is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive and suitable penal action as per provisions of GeM Incident Management Policy may be taken agai nst them.
xiii. Pre-dispatch inspection by M/s CMPDIL is applicable as detailed here under:
Pre-dispatch stage inspection of each consignment shall be carried out by Third party, to be nominated by SECL, as per the terms and conditions indicated hereunder:
In case of placement of order, the pre dispatch inspection will be carried out by M/s. CMPDIL, at the works of the manufacturer before dispatch of the items. The inspection charges to M/s. CMPDIL are to be paid by the supplier. The payment of inspection fee is to be made online through State Bank Collect and a hyperlink has been created on CMPDIL website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line by State Ba nk of India Collect to be treated as the official money receipt issued by them to the respective suppliers, which is to submitted by the supplier along-with their bill/invoice. Final inspection will be carried out by the consignee rep resentative at destination.
Stage Pre-dispatch inspection shall be carried out by Third party i.e M/s CMPDIL as per their methodology. The t hird Party Inspection shall include examination of raw material, test certificate verification, continuous monitorin g of quality assurance by manufacturer which will include regular and surprise visits. In brief, the scope and con dition of inspection by Third party will be as follows:
a. Checking and approval of test procedures/quality assurance plans.
b. Verification of records and documents of your works.
c. Verification of documents and test certificate of bought out items and cross checks.
d. The Supplier shall provide facilities for carrying out all necessary tests as required in the specification at y our works, else these will be carried out at an independent test house at their cost.
e. Final testing and checking of materials as per specifications.
f. Third party will have full and free access to the premises of manufacturer during the process of manufactur ing and during inspection activities.
g. Inspection fee @ 1.0% of total equipment value inclusive of all charges, and taxes/GST plus statutory levis on inspection fee (GST) , applicable @ 18% is to be paid to M/s.CMPDIL along with inspection call letter. The p ayment of inspection fee is to be made online through State Bank Collect and a hyperlink has already been cr eated on CMPDI website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line b y State Bank of India Collect to be treated as the official money receipt issued by them.
h. In the event of rejection/non-readiness of material during the first visit, the manufacturer/ supplier shall p ay to CMPDIL all charges including actual travel and hotel expenses along with inspection fee for second insp ection visit.
i. Minimum 7 calendar days notice shall be given by the manufacturer to third party, inspecting agency for ar ranging inspection within valid delivery period as per contract.
j. The ultimate responsibility for supply of correct materials as per requirement of relevant specification lies solely with the manufacturer in spite of clearance/acceptance by third party, inspecting agency. The manufac turer will be required to replace the material free of cost if found defective/unserviceable/not according to rel evant specifications.
k. The charges for third party inspection and the cost of materials that would be required for destructive test s, if any, shall be reimbursed by SECL together with the consignment billing. Such cost shall be reimbursed o nly if it is duly certified by third party, inspecting agency.
l. Final inspection shall be arranged by the consignee after receipt of the material at our destination.
m. All documents/records such as BIS license, DGMS certificates, test reports/certificates of manufactured ite ms/bought out items/raw material, drawing etc which is related to specification details/Quality Assurance Pla n shall be produced on demand at the time of inspection.
n. Copy of third party/Pre-dispatch inspection report shall be submitted at the time of supply to consignees.
Firm has to offer their Final landed price (C) in GeM portal as illustrated below:
DPrIicVeI(SRIsO) N-SECL-HQ |
A= Equipment Price inclusive of all taxes /GST , duties, local levies/transportation / loading-unloading and any other charges. |
B= CMPDIL Inspection fee @ 1% on (A) plus statutory levis on inspection fee (GST -applicable @ 18%) |
C= Final landed price ( A+B) |
1375992/20*2Th3i/sOis/OforHilElusAtrDatiOonFpuMrpM
ose only. Offered Price ag ainst this bid should not b e disclosed in any manner in submission of techno-co mmercial documents . Disc losure of price may render the bid as non-responsive and shall be eligible for rej ection of bid.
CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM
We do hereby certify that the item/s offered against the tender are manufactured at our factory situated at & that the items offered have a local conte
nt of %of the total value as prescribed by the competent Ministries/Departme
nts in pursuance to the Public Procurement (Preference to Make in India) Order.
The items offered meets minimum local content criteria for Class- …… Local Supplier in pursuance to the Public Procurement (Preference to Make in India) Order.
Address of Location/Factory where local value is added
Authorized Signatory of OEM Date:
Seal of the firm
I/We (Name of the auditor) are statutory/cost auditor of (Name of the OEM) and are authorized to submit the above certification as per MII Policy.
Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No.
NOTE:
If tender value is Rs. 10.00 Crores and above the above certificate needs to be issue d through statutory auditor or cost auditor if the OEM is a company and from a pract icing Cost Accountant or practicing Chartered Accountant for OEMs other than comp any.
2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:
i. All the offers will first be scrutinized to see whether they meet the basic requirements as incorporated in the b id document.
ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis of the original offer and subsequent clarifications/ confirmation, if any.
iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought fro m all the bidders. For shortfall/ clarification only 01 (ONE) chance will be given. The time period for reply to the cla rification will be for 7(SEVEN) days only. Non receipt of communication from GeM will not be accepted as a reason of non-submission of documents within prescribed time. The bidders will upload and submit the requested docume nts, if any, within the specified period.
iv. Bidders are hereby informed that all correspondence with them during the pre-contract stage shall be without any commitment whatsoever, SECL reserves the right to verify any of the documents uploaded by the bidder at an y stage.
1375992/2023/O/O HEAD OF MM DIVISION-SECL-HQ
NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC a nd ATC.
3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of opening of tender as specifie d in the bid document. During the Tender evaluation process if the extension of the bid validity is required, the same c an be obtained with the mutual consent of buyer and seller.
4. SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify the Ultimate Consignee and deliver the following documents at the time of arrival of goods at consignee end:
i. GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same showing Contr act Number, Goods description, quantity, unit price, total amount.
ii. Manufacturer's/Supplier's warranty/guarantee certificate.
iii. Manufacturer’s Test & Inspection certificate.
iv. Lowest Price Certificate
v. Any other certificate/document as mentioned in the contract.
In case of delay, the Supplier will be responsible for any consequent expenses.
NOTE: Each GeM invoice should have corresponding Tax Invoice. If GeM invoice is generated but not submitted in hard copy, same may be taken from the consignee login by the consignee.
I. PRICE/PAYMENT TERMS: As per GeM provisions, 100 percent payment shall be done upon completion of scope of supply after delivery and acceptance of the same by the consignee.
NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction for supply of equipment, i nstallation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract.
Offered Price against this bid should not be disclosed in any manner in submission of techno-commercial documents. Di sclosure of price before price bid opening may render the bid as non-responsive and shall be eligible for rejection of bid
.
5. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. However, regularization o f payment on GeM portal shall be done as per provision of GeM by Paying authority.
6. PERFORMANCE SECURITY E-PBG as indicated in bid document shall be treated as SECURITY DEPOSIT:
The Performance Security/Security Deposit equivalent to 10% of total landed value of contract (including all taxes, duti es and other costs and charges, without considering Input Tax Credit) shall remain valid for at least 2 months after the completion of supply and material acceptance at consignee end.
The Performance Security/Security Deposit equivalent to 10% of equipment landed value along with maximum annual l anded value of Spares & Consumables/AMC/CMC (including all taxes, duties and other costs and charges, without consi dering Input Tax Credit) shall remain valid for at least 2 months after the completion of supply and material acceptanc e at consignee end.
Performance Security/Security Deposit will be released with the approval of HOD of MM Department within 30 days aft er completion of supplies and acceptance of material by the consignee and submission of Performance Bank Guarante e(s) in case of supply contract or after successful commissioning and on receipt of confirmation of Performance Bank G uarantee(s) for all the equipment covered in the contract in case of contracts for equipment and all those items/goods involving installation and commissioning and PBG.
Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is required at the option of the supplier. At the time of conversion of security money into PBG, it should be ensured that the amount of PBG shoul d not be less than 10% of equipment landed value along with maximum annual landed value of spares & consumables/ AMC/CMC. Wherever Security Deposit is converted into PBG, the operation of such SDBG/Performance BG shall be guid ed by Performance Bank Guarantee Clause.
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur then Bank Guarantee may preferably
1375992b/2e 0op2e3ra/Otiv/eOatHaEnyAoDf itOs KFolMkaMta BDraIVncIhS. ICOopNy-oSf ESFCMLS-bHyQissuing bank should be submitted along with hard copy of t he Bank Guarantee.
NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of Security Deposit. OEM/O ES shall also be exempted from submission of Security Deposit in case of procurement of Spare Parts for equipment a gainst Single Tender Enquiry/Open/ Limited Tenders.
7. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original) (This is in addition to the Security D eposit as mentioned above)
i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 10% of the equipmen t landed value including all taxes, duties and other costs and charges, without considering Input Tax Credit. (As pe r below format) (on a non-judicial stamp paper of value Rs.250.00 only)
ii. In case of contracts for procurement of capital goods along with warranty spares & consumables (if applicable) and additional spares & consumables/ AMC/CMC for more than 1 year the Performance Bank Guarantee shall be for 10% of equipment landed value along with maximum annual landed value of spares & consumables/AMC/CMC.
iii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by RBI scheduled bank in India in the prescribed format on a non-judicial stamp paper.
iv. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contract has been signed. I n case of multi-currency contract, separate PBG in respective currency for required value shall be submitted.
v. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this p urpose, the value of each equipment will be worked out by dividing the total value of contract for a particular item of Bid by the number of equipment ordered for that particular item of the Bid.
vi. The PBG(s) for equipment shall remain valid till 2 months after the completion of warranty period/contract peri od.
vii. The PBG shall be submitted sufficiently in advance to enable its verification from the issuing bank before subm ission of the invoice for payment.
viii. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject to satisfactory performance of the equipment/items during the warranty period and fulfilment of contractual obligations failing w hich, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Performance Bank Guarantee shall be released after expiry of validity period if no claim certificate is received from the concerned HO D/Area GM and the contractor indicating that there is no claim pending and that there is no dispute pending respec tively with the approval of the concerned HOD (MM)/Area GM.
ix. The PBG will be submitted through Structured Financial Management System (SFMS).
FORMAT FOR BANK GUARANTEE
SOUTH EASTERN COALFIELDS LIMITED, BILASPUR
Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. …………
……dated..............between.................................(Name of Purchaser Company) and.........
...(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders}
Messers.................................a Company / Firm having its office at No.............................
.......................(hereinafter called ‘the Contractor’) has entered into the Agreement / Cont ract / Purchase Order vide no…………dated (hereinafter called ‘the said agree
ment’) with Coal India Limited, Kolkata on behalf of / Purchaser Company (N
ame of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply...
................ stores/materials amounting to Rs on the terms and conditions contai
ned in the said Agreement.
The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....
...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.
We (Name of the Bank) do hereby unconditionally agree with t
he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec
ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.
Any such demand shall be conclusive as regards the liability of the Contractor to the com pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding th e claim.
We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the performa nce of the said agreement which is likely to be the ...... day of but if the period of ag
reement is extended either pursuant to the provisions in the said agreement or by mutual agreement between the contractor and the Company, the Bank shall renew the period of
137599t2he/2g0u2ar3a/nOte/eOfaiHlinEgAwDhicOh iFt sMhaMll pDayIVtoISthIeOCNom-SpaEnCy Lth-eHsQaid sum of Rs , o
r such lesser amount out of the said sum of Rs as may be due to the Company an
d as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of the said sum of Rs are fully satisfied and the compan
y certifies that the agreement has been fully carried out by the contractor and discharges the guarantee.
The Bank further agrees with the Company that the Company shall have the fullest libert y without the consent of the Bank and without affecting in any way the obligations hereu nder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or fr om time to time any of the powers exercisable by the Company against the contractor an d to forbear to enforce any of the terms and conditions relating to the said agreement an d the Bank shall not be relieved from its liability by reason of such failure or extension bei ng granted to the contractor or through any forbearance, act or omission on the part of th e Company or any indulgence by the Company to the contractor or any other matter or thi ng whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor.
The Bank further agrees that in case this guarantee is required for a longer period and it i s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan
y as the Company may require.
Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....
..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.
The Bank has under its constitution power to give this guarantee and [(
Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.
Dated this..................Day of........................20......
Place……………………………………………………………………………….
Signature of the authorized person(s) For and on behalf of the Bank
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at it s branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have an y branch at Bilaspur, then Bank Guarantee shall be preferably operative at any of its Kolk ata Branch.
The details of beneficiary bank for sending details of BG under SFMS Platform is furnishe d below:
1 | Name of th e Beneficia ry and his Details | i | Name | South Eastern Coalfields Limited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | Axis Bank Limited | ||
iv | Bank Account No. | 914020047244694 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank, Bran ch and Add ress | i | Name of Bank | Axis Bank Limited |
ii | Bank Branch Name | Rama Trade Centre, Bilaspur CG | ||
iii | Branch Code | 0164 | ||
iv | Beneficiary Bank Branc h IFSC | UTIB0000164 | ||
v | Beneficiary Bank Addre xx | Xxxx Xxxx, Rama Trade Centre, Bi laspur, CG |
BG ADVISING MESSAGE – 760COV / 767COV via SFMS | |
Field Number | Particulars |
0000 | Xxxxx Xxxxxxx Xxxxxxxxxx Xxxxxxx, XXXX XX, Xx xxxxxx |
7035 | UTIB0000164 |
1375992/2023/O/O HEAD OF MM DIVISION-SECL-HQ
NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard co py of the Bank Guarantee as per format provided above and subsequent amendment/e xtension vide (SFMS 767COV), if any
8. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS:
Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacturer (if bidder i s not the manufacturer) has not been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any government o r quasi-government or PSU’s. Further the bidder also undertakes by submission of their offer that they have not being debarred/settled all dues/claims on account of being defaulter L1 bidder for the tendered item.
If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any govern ment or quasi-government or PSU’s., this fact must be clearly stated, and it may not necessarily be cause of disqualific ation. In this respect, the bidder/manufacturer shall upload the same as additional document. The declaration in case o f been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ shall be submitted in following format:
Format for Banning /Delisting/Debarred/Put on Holiday Declaration
Bid Reference No………………………………………… Dt.……………. for supply of ………………………
This is to certify that we have been banned or de-listed or debarred or ‘Put on Holiday’ by following government/quasi-Government agencies/PSUs:
1.
2.
We further undertake that if at a later stage it is found that the above provided informa tion is found to be false/misleading/incomplete our offer may be treated as unresponsiv e and suitable penal action as per provisions of GeM Incident management policy may b e taken against us.
Date
Signature of Bidder Seal of the Firm
Further if at a later stage it is found that the above provided information is false/ misleading/ incomplete their offer ma y be treated as unresponsive and suitable penal action as per provisions of GeM Incident management policy may be ta ken against them.
9. PRICE FALL CLAUSE:
If the contract holder reduces its price or sells or even offers to sell the contracted goods or services following conditio ns of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of the contract, the contract price will be automatically reduced with effect from that date for all the subs equent supplies under the contract and the contract be amended accordingly.
In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invocation of ‘Pr ice Fall clause’ or any other reason, the same lower price shall also be applicable for the other suppliers who are havin g parallel RCs against the same tender. If any parallel RC holder does not accept the lower price, CIL shall have the rig ht to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC holders.
The provisions of price fall clause will however not apply to the following:
i) Export/Deemed Export by the supplier;
ii) Sale of goods or services as original equipment prices lower than the price charged for normal replacement;
iii) Sale of goods such as drugs, which have expiry date;
iv) Sale of goods or services at lower price on or after the date of completion of sale/placement of order of goods o r services by the authority concerned, under the existing or previous Rate Contracts as also under any previous c
1375992/202o3nt/rOac/tOs eHntEerAedDinOtoFwiMthMtheDCIeVnItSraIlOorNS-tSatEe CGoLv-eHrnQment Departments including new undertakings (excluding j oint sector companies and or private parties) and bodies.
NOTE:
a. The currency of contract will mean the period till completion of supply.
b. The bidder will be asked to submit a copy of the last (latest) purchase order for the tendered / similar item(s) recei ved by them from any Organization/ Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidi aries or other PSU or any other private organization, along with the offer.
c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the ordered / similar i tem(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.
d. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply/supplied the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. an d/or its Subsidiaries or other PSU or any other private organization.
e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh
f. Point (b) above is not applicable in the case of renewal of Depot Agreements
10. In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order No. F/.7/10/2021- PPD(1) Dt 23.02.2023, Ministry of Finance, regarding restriction of Public Procurement from certain countries, Submiss ion of offer shall be considered as acceptance by the bidder that:
a. Model Certificate for Tenders for country sharing land boundary with India:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder of a country which shares a land border with India and that they are not from such a country. The bidder further undertakes that they fulfil all requirements in this rega rd and are eligible to be considered.
If the bidder (as defined in the above order) is from such a country which shares a land border with India as per above order, the bidder shall submit the following certificate along with the bid:
Certificate-1: Model Certificate for Tenders in case form a country sharing lan d boundary with India:
"We (name of the Firm) have read the clause regarding restricti
ons on procurement from a bidder of a country which shares a land border wit h India;
We…………….(name of the Firm) certify that …………….(name of the Firm) is fr om such a country and has been registered with the competent Authority. We (name of the Firm) hereby certify that we fulfil all requirements i
n this regard and are eligible to be considered”.
[where applicable, evidence of valid registration by the competent Authority s hall be attached].
b. Certificate-2 Model additional certificate by Bidders in the cases of specified ToT:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement and upon submission of their offer undertakes that they do not have any ToT arrangement requiring registration wit h the competent authority.
If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrangement requiring registr ation with the competent authority as per above order, the bidder shall submit the following certificate along wi th the bid
Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We (name of the Firm) have read the clause regarding restrictions on pro
curement from a bidder having Transfer of Technology (ToT) arrangement. We……………
………(name of the Firm) certify that ……………………(name of the Firm) have Transfer of Technology (ToT) arrangement and valid registration to participate in this procurement
."
[where applicable, evidence of valid registration by the competent Authority shall be at tached].
1375992/2023/O/O HEAD OF MM DIVISION-SECL-HQ
NOTE: EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following address: General Manager (MM)
Materials Management Dept. Post Box No- 60
Seepat Road,
Bilaspur, Chhattisgarh- 495006
NOTE: The above terms & condition will supersede the GeM terms & condition in case of any conflict/contradiction betwee n two.
NOTE: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited (SECL) have o nboarded on TReDS platform through Receivables Exchange of India Limited (RXIL) platform with Member ID SO0 001771 to facilitate payment to MSME Vendors through TReDS platform of RXIL.
In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till date) ar e once again requested to onboard on the TReDS platform by registering themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS platform.
NOTE: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any ot her terms & conditions/deviations from the current bid document offered by the seller in any form will be conside red void and submission of offer/participation by the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.
.
2.2 Buyer Added Bid Specific ATC:
Buyer uploaded ATC document Click here to view the file .
2.3 Scope of Supply:
Scope of supply (Bid price to include all cost components) : Only supply of Goods
2.4 Generic:
Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.
2.5 Certificates:
Xxxxxx'x offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.
2.6 Generic:
Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file
2.7 Generic:
Bidder shall submit the following documents along with their bid for Vendor Code Creation:
a. Copy of PAN Card.
b. Copy of GSTIN.
c. Copy of Cancelled Cheque.
d. Copy of EFT Mandate duly certified by Bank.
2.8 Forms of EMD and PBG :
Bidders can also submit the EMD with Account Xxxxx Xxxxxx Draft in favour of
SOUTH EASTERN COALFIELDS LIMITED
payable at
Bilaspur, Chhattisgarh
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.
2.9 Generic:
Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.
2.10 Generic:
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.
2.11 Generic:
Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:
i) The Seller fails to comply with any material term of the Contract.
9ii9i) T2he/2Se0lle2r in3fo/rrOms/BOuyerHofEitsAinaDbilitOy toFdeMliverrMtheDMaItVeriaIllS(s)IoOr anNy p-aaSrt EtheCreoLf w-iiHthinQn the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller. 2.12 Generic: 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer. 2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer. 3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under. |
Note: This is system generated file. No signature is required. Print out of this document is not valid for payment/ transaction purpose. नोट: यह िसiटम जनरेटेटेेड फाइल है।ै। कोई हiताVर क आवsयकता नह? है।ै इस दiतावेṆेṆ का िLटंंट आउट भगुगु तान/लेने देेन उ5ेेsय केे िलए माय नह? है।ै। |