अनुबंधंध|Contract

अनुबंधंध|Contract

अनबुुबंधंध Иमांक|Contract No: GEMC-511687790665638

अनुसुसूचूची नाम|Schedule Name:Schedule 2,Schedule 3

अनुबबु ंधंध ितिथ|Generated Date : 26-Jul-2024

बोली/आरए/पीबीपी सं6ं6या|Bid/RA/PBP No.: GEM/2024/B/4530430

संगंगठन िववरण|Organisation Details KVप|Type : Central PSU मं7ालय|Ministry : Ministry of Coal xxxxx|Department : COAL INDIA LIMITED संगठन का नाम|Organisation Name : South Eastern Coalfields Limited कायाल’ य Wे7|Office Zone: SECL Bilaspur Chhattisgarh		खरीदार िववरण|Buyer Details पद|Designation : DEPUTY MGR संपक’ नंबर|Contact No. : - ईमेल आईडी|Email ID : xxxxxxxxx.xxxxx@xxx.xx जीएसटcआईएन|GSTIN : 00XXXXX0000X0XX 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN
			पता|Address :	COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx
िवUीय hवीकृृ ित िववरण|Financial Approval Detail आईएफडी सहमित|IFD Concurrence : Kशासिनक अनुमोदन का पदनाम| Designation of Administrative Approval: िवUीय अनुमोदन का पदनाम| Designation of Financial Approval :		No GM(MM)-HOD CM(F)	भगुगु तान Kािधकरण िववरण|Paying Authority Details Role: PAO भुगतान का तरीका| Offline Payment Mode: पद|Designation : Manager Finance ईमेल आईडी|Email ID : xxxxx.xxxxx@xxxxxxxxx.xx
			जीएसटcआईएन|GSTIN : पता|Address:	- FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx
िवИेे ता िववरण|Seller Details जेम िवИे ता आईडी|GeM Seller ID : 752C190000833521 कं पनी का नाम|Company Name : PENTAGON RUBBER LIMITED संपक’ नंबर|Contact No. : 00000000000 ईमेल आईडी|Email ID : xxxxx@xxxxxxxxxxxxxx.xxx VILLAGE BEHRA,GULABGARH ROAD,DIST S.A.S NAGAR,DERA BASSI, पता| Address : DERA BASSI, PUNJAB-140507, - एमएसएमई पंजीकरण सं6या|MSME Registration number : UDYAM-DL-01-0000000 एमएसई सामािजक sेणी|MSE Social Category : General एमएसई िलंग sेणी|MSE Gender : Male जीएसटcआईएन|GSTIN: 00XXXXX0000X0XX (B) , (M) , (R)
*िजसके नाम के पW मv GST/TAX इनवॉइस पेश िकया जाएगा|GST / Tax invoice to be raised in the name of - Consignee
िवतरण िनदˇश | Delivery Instructions : BC No. 23 Dt. 24/07/24 for Rs. 2,97,68,416/-
उ{पाद िववरण|Product Details
#	आइटम िववरण|Item Description	आइटम िववरण| Ordered Quantity	इकाई | Unit	इकाई मू}ू य (INR)| Unit Price (INR)	कर िवभाजन (INR)| Tax Bifurcation (INR)	म}ू}ू य (INR मvv सभी श}ु}ु क और कर सिहत)| Price (Inclusive of all Duties and Taxes in INR)
1	उ{पाद का नाम |Product Name : PENTAGON Conveyor And Elevator Textile Belting (Fire Resistant Belting For Surface Application), Warranty 24 Month €ांडंड|Brand : PENTAGON €ांडंड Kकार|Brand Type : Registered Brand कैै टलॉग क‚ िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचेचा जा रहा है|ै Selling As : Reseller not verified by OEM sेणेणी का नाम और चतथुुथा“श“श|Category Name & Quadrant : Conveyor and Elevator Textile Belting (Fire Resistant Belting for Surface Application) as per IS 1891 (Q3) मॉडल|Model: 300WCL1200B एचएसएन कोड|HSN Code: 40101290	3,200	meter	3,263.88	NA	10,444,416
2	उ{पाद का नाम |Product Name : CRB €ांडंड|Brand : PENTAGON €ांडंड Kकार|Brand Type : Registered Brand कैै टलॉग क‚ िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचे ा जा रहा है|ै|Selling As : Reseller not verified by OEM sेणेणी का नाम और चतुथुथाश““श|Category Name & Quadrant : CRB (Q3) मॉडल|Model: 337SEC1400 एचएसएन कोड|HSN Code: 40101290	1,000	meter	4,831	NA	4,831,000
कु ल ऑड’र मू}य |Total Order Value (in INR)						15,275,416

परेिेिषती िववरण|Consignee Detail
И.सं.ं.|X.Xx	परेिेिषती|Consignee	वhतु|ु|Item	लॉट नंबंबर| Lot No.	मा7ा|Quantity	िदनांकंक केे बाद िडलीवरी शुVु करना है|ै| Delivery Start After	िवतरण परूरू ा कब तक करना है|ै| Delivery To Be Completed By
1	पद| Designation : - ईमेल आईडी|Email ID : xxxxx.xxxxx@xxxxxxxxx.xx संपक’ |Contact : 07759-249341- जीएसटcआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : CENTRAL STORES, KORBA, CHHATTISGARH, KORBA, CHHATTISGARH-495677, India	PENTAGON Conveyor And Elevator Textile Belting (Fire Resistant Belting For Surface Application), Warranty 24 Month	1	2,000	27-Jul-2024	24-Oct-2024
			2	1,200	28-Jul-2024	23-Dec-2024
		CRB	1	1,000	27-Jul-2024	24-Oct-2024
Product Specification for PENTAGON Conveyor And Elevator Textile Belting (Fire Resistant Belting For Surface Application), Warranty 24 Month
िविनदˇˇश|Specification		उप-िविनदˇˇश|Sub-Spec	मू}ू य|Value
Item		Item	Conveyor and Elevator Textile Belting (Fire Resistant Belting For Surface Application)
Specification		Conformity to Specification	IS:1891 (Part-I/1994 & part V/1993), and standards as recommended in DGMS circular dated 06.09.2001
		Product is BIS marked	No
Grade		Grade of Rubber Cover	Fire Resistant anti-static (FRAS)
		Type Number of Belt	800
Design		Minimum Troughing Angle (in °C)	35°C
Material		Fabric Designation	Nylon/Nylon (NN)
		Cotton Carcass	NA
		Ducks of Types	NA
		Type of Ply Fabric	Woven fabric
		Material of Cover	Rubber
		Type of Carcass Protection Layer	Open Mesh Fabric
		Type of Edge	Open Edges For Internal Plies
		Material of Top cover Belt	Natural Rubber (NR)(Fire Resistant Belting)
		Material of Bottom cover Belt	Natural Rubber (NR)(Fire Resistant Belting)
Dimension		Width of Belt (In MM)	1200
		Top Cover Thickness of Belt (In MM)	6
		Bottom Cover Thickness of Belt (In MM)	3
		Single Ply Carcass Thickness (In MM)	1.5
		Number of Fabric Ply (In MM)	4
		Carcass Thickness in Belt (In MM)	5.8
		Length of Conveyor Belt(In Metre)	200
Warranty		Warranty (In month)	24
Test Report		Availability of Test Report from Central Govt/NABL/ILAC accredited lab to prove confirmity to specification	No
		Test Report No	NA
		Test Report Date	NA
		Name of the Lab	NA
		Address of the Lab	NA
		Test Report to be furnished to the buyer on demand	yes
िटŒपणी|Note:: Seller has given an undertaking that it has made arrangements for getting the stores from an authorized distributor / dealer / channel partner of the OEM of the offered product. At the time of delivery of goods, Seller will provide necessary chain documents (in the form of GST Invoice) to prove that the supplied goods are genuine and are being sourced from an authorized distributor / dealer / channel partner of the OEM. In case of any complaint about genuineness of the supplied products, Seller shall be responsible for providing genuine replacement supplies.

खरीदार पिरभािषत अितिरKत िविशता केे िलए |Buyer Defined Additional Specification for PENTAGON Conveyor And Elevator Textile Belting (Fire Resistant Belting For Surface Application), Warranty 24 Month
िविनदˇˇश|Specification	म}ूू}य|Value
Belt shall be Confirming to IS:1891(Part-I of 1994 & Part-V of 1993 (or latest)) and DGMS (tech) Circular No. 6 Dt. 06.09.2001 and relevant standards mentioned in the same.	The belting shall be heavy-duty type, capable of handling lumpy coal containing shale and suitable for round the clock operation in the environment laden with dust as well as humidity. The belting shall be suitable for extra environmental condition, exposure to open sun and rain, temperature variation from 4 degree to 50 degree Celsius and relative humidity up to 100%. The belting shall be designed and constructed such that it gives smooth service under the stipulated working conditions
Belt should comply with DGMS (tech) Circular No. 6 Dt. 06.09.2001 and relevant standards mentioned in the same.	Fire Resistant Rubber Belting for heavy duty conditions, with Nylon-Nylon fabric construction for carcass, pre-stretched, straight plied, Skim coated, open ends, Cut edge with FRAS grade Rubber Cover and should be suitable for transport of coal. The belting shall be primarily used in belt conveyor for coal transport in open cast mines.
Tests for fire resistant properties, drum friction test, max surface electrical resistant test and cover abrasion loss test shall be conducted on rubber belt as per standards given in DGMS circular	As per DGMS (tech) Circular No. 6 Dt. 06.09.2001: Fire resistance of the cover shall be confirming to ISO:340, Drum friction test for fire resistance shall be confirming to IS:1891, Part-V 1993, Maximum surface electrical resistance confirming to IS:1891, Part- V 1993, Cover abrasion loss should be 175 Xx.xx. (Max.), when tested as per DIN 53516
Cover Grade: Fire Resistant Anti Static, Breaker ply fabric to be provided in the top cover, Tensile strength and elongation of rubber cover shall be as per IS: 1891, (Part-V)- 1993.	Adhesive strength between cover and carcass & between ply and ply shall be as per IS:1891, Part-V of 1993 Minimum Belt Thickness without covers: 5mm (This shall prevail over above value of carcass ply thickness) Tolerance: Wherever not specified, tolerances shall be as per relevant Indian Standards. The length of last reel should be order completing length. The length in the individual roll shall be within (+)2% and (-)0.5% of standard reel length of 200mtrs.
Packing and Marking: (Rubber belt shall be wound on strong steel/wooden drums of suitable size)	The belting shall be marked at interval of max. 12 mtrs. on the carrying surface as follows as per Clause-18 of IS:1891, (Part-I)- 1994: Manufacturer's name & trade mark if any, Fabric designation, i.e. NN (Nylon/Nylon), Belt designation, Character identifying the grades of rubber used, Year of manufacture, IS Number; Marking on the drum; Roll no./identification no.; Length in mtrs..; Gross weight/tare weight of drum; Purchase order reference of SECL.
Product Specification for CRB
िविनदˇˇश|Specification	उप-िविनदˇˇश|Sub-Spec	मू}ू}य|Value
Custom Specification	Custom Specification	Yes
िवИेे ता िविशता दhतावेṆे |Seller Specification Document:
1. SpecificationDocument1	xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2024/2/28/2024_02_28_11_50_14_belt_3_2024-02-28-11-50- 17_372f6e3cd568e1f27166442cddf897b7.pdf
खरीदार िविशता दhतावेṆेṆ|Buyer Specification Document:
1. SpecificationDocument	xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000000/00/00/000/Xxxx logAttrs/SpecificationDocument/2024/1/24/tecspec3_2024-01-24-16-54- 28_d353ff762e7a7f309e0a8f81f387a6 84.pdf
ईपीबीजी िववरण | ePBG Detail
सलाहकार ब˜क˜क | Advisory Bank :		State Bank of India
ईपीबीजी Kितशत (%) | ePBG Percentage(%):		5.00
बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनुसु ार लागूू ईपीबीजी Khतुतु करना होगा |The bidder shall furnish ePBG as applicable as per bid's terms and conditions
िनयम और शत|“|“ Terms and Conditions 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses SECTION 1 - ADDITIONAL TERMS & CONDITIONS (TECHNICAL) 1. Documents to be submitted with the offer (Proof of manufacturer): Bidder shall offer only one make for the offered ite m and it should be clearly mentioned in the offer. Documents for proof of manufacturer covering offered item of offered

make, issued by Govt. agency, shall be submitted with the offer.

2. Documents to be submitted with the offer (OEM authorisation): In case, bidder (as reseller) is offering item of manufact urer /make other than their own make, then bidder has to submit OEM authorization from the same OEM (manufacturer of the item) as their authorised agent/ dealer/ trader/ reseller/distributor or to offer/quote for their items. No other documen ts than those mentioned above shall be considered for OEM authorization.

3. Experience criteria and Documents for experience criteria to be submitted with the offer: Procurement shall be done on ly for proven product. Offered item shall be considered proven provided that tendered/similar item of same/higher specifi cation/ rating/ version, manufactured by manufacturer of offered item, have been supplied during last five (05) years fro m date of tender opening against orders of CIL / its subsidiaries / other PSUs / Government Departments / private organiz ation and their performance has been found satisfactory.

Considering the practical difficulties in obtaining the performance reports in cases where provenness of the offered prod uct is being ascertained on the basis of supply made in other subsidiaries of CIL or other PSUs/ Govt. Departments / Pvt. O rganisation, the bidder may also submit a Self-Certificate (instead of performance report issued by user), along with proo f of payment against the supply order/contract, in the following format:

“The items covered in the Purchase Order(s)/ Rate Contract(s) copies enclosed with our offer have been fully executed an d have performed satisfactorily as per the provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complai nts/claim (s) lodged by the purchaser, if any, have been attended to and no complaints/ claims(s) are pending.”

Bidder has to submit following documents with their offer for experience criteria:

a. Copy of supply order/contract covering the Tendered/similar item of same/higher specification/ rating/ version of offere d make supplied during last five (05) years from date of tender opening against orders of CIL / its subsidiaries / other PSU s / Government Departments / private organization, to satisfy prior experience criteria

b. Corresponding proof of supply like invoice/challan/inspection report etc.

c. Corresponding performance report issued by user

OR

Corresponding Self-Certificate as mentioned above (format given with bid) along with proof of payment against the suppl y order/contract.

The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder will solely be the res ponsibility of bidder. However, the Purchaser reserves the right to obtain the performance directly from the end user of t he item/product.

Tendered/similar item of same/higher specification/ rating/ version:

FR grade Rubber Belt of offered make of same or higher belt width along with same or higher belt strength as that of tend ered item.

Any of the following documents shall serve the purpose of “proof of payment” against corresponding supply order/ contra ct:

a. Self attested copy(ies) of invoice(s) along with self-attested copy(ies) of Bank Statements or relevant pages of the Pas sbook. In case of payment amount being less than the invoice amount, a statement by the bidder (supplier) explaining th e reason(s) for deductions, to be submitted.

b. Self-attested copy(ies) of Payment Certificate(s) issued by the Purchaser or its paying authority giving the details of in voices and payment and deductions, if any.

c. Self-attested copies of GST TDS certificate for the supply along with self attested copies of invoices, where applicable.

d. Self attested copy of certificate (with valid UDIN) issued by practicing Chartered or Cost Accountant giving the details o f the invoice(s) and payment and deduction(s), if any.

Relaxation in experience criteria : Relaxation in experience criteria shall be applicable to Startup / MSE bidders, subject to meeting quality and technical specification, offering their own make items, and necessary valid documents issued by Govt

. agency, showing their status as Startup/MSE manufacturer covering the offered item, to be submitted with offer for clai ming relaxation as per O/O No.F.20/2/2014-PPD(Pt.) dt 25.07.16 of Ministry of Finance. Traders are excluded from the pur view of Public Procurement Policy for Micro and Small Enterprises.

Bidder may submit details in the given proforma for equipment and quality control (attached with bid) and self-certified d ocuments like BIS license, DGMS approval, Contract of supply, ancillary certificate, Test reports etc., showing technical ca pability of the manufacturer for the offered items.

Buyer reserves the right to inspect the facility of the manufacturer and/or to ascertain the technical capability of bidder t o manufacture the offered items as per prescribed quality and technical specification for relaxation in experience criteria.

4. Documents to be submitted with the offer (Test report): Test report from Manufacturer's lab witnessed / accepted / rev iewed by any Govt. agency or PSU / from Govt. or BIS approved lab / from IRMRA lab / from NABL accredited lab, for fire re sistance properties for FR Rubber belt as per IS 1891 Part 5 or equivalent standard and Breaking strength test of offered or higher belt strength Rubber belt as per IS 1891 Part 1 of offered make belt.

5. Documents to be submitted with the supply (Test report): Manufacturer’s /NABL accrediated / Govt recognised lab test report of items supplied along with each consignment as per IS: 1891 (Part-I of 1994 & Part-V of 1993) and tests as per sp ecification.

6. Clarification shall be asked only once.

As per para 7.3.5 on (Clarification of Bids/Shortfall Documents) of the Manual for Procurement of Goods 2017, issued by Ministry of Finance, Department of Expenditure, During evaluation and comparison of bids, the purchaser may, at his disc retion, ask the bidder for clarifications on the bid. The request for clarification shall be given, asking the tenderer to resp ond by a specified date/duration. If the tenderer does not comply or respond by the date/duration, his tender will be liable to be rejected. Depending on the outcome, such tenders are to be ignored or considered further. No change in prices or su bstance of the bid shall be sought, offered or permitted. No postbid clarification at the initiative of the bidder shall be ent ertained. The shortfall information/documents should be sought only in case of historical documents which pre-existed at the time of the tender opening and which have not undergone change since then. So far as the submission of documents i s concerned with regard to qualification criteria, after submission of the tender, only related shortfall documents should b e asked for and considered. For example, if the bidder has submitted a supply order without its completion/performance c ertificate, the certificate can be asked for and considered. However, no new supply order should be asked for so as to qua

lify the bidder.

7. Warranty:

The supply shall be covered by the standard guarantee as follows:

i. The Supplier warrants that the Goods supplied under the Contract are new, unused, of the most recent or current model s and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract. Th e Supplier further warrants that all Goods supplied under this Contract shall have no defect arising from design, materials or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in t he conditions prevailing in the purchaser’s country.

ii. The supplier shall give a warranty of satisfactory performance of the complete equipment/ stores and warranty shall re main valid for eighteen (18) months from the date of receipt and acceptance of material at consignee’s end or twelve (12) months from the date of its use/fitment/commissioning, whichever is earlier.

iii. The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty. The Supplier shal l, within thirty days, repair or replace the defective Goods or parts thereof, free of cost at the ultimate destination. The S upplier shall take over the replaced parts/Goods at the time of their replacement. No claim whatsoever shall lie on the Pu rchaser for the replaced parts/Goods thereafter.

iv. If the Supplier, having been notified, fails to remedy the defect(s) within thirty days, the Purchaser may proceed to tak e such remedial action as may be necessary, at the Supplier's risk and expense and without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract.

Further, the supplier shall warrant that the items supplied under the contract / supply order

a. Not likely to be discontinued or become obsolete till the life of the offered equipment.

b. Is in accordance with the contract specifications.

v. This clause shall prevail in case of any conflict with the technical specifications, in regards to warranty.

8. Pre-dispatch inspection: Third party inspection by CMPDIL, Final inspection at consignee end

ANNEXURE - A

FORMAT FOR SELF-CERTIFICATION OF PERFORMANCE

Tender ref No:…………………………………………

We certify that the items covered in the Purchase Order(s)/ Rate Contract(s) copies encl osed with our offer have been fully executed and have performed satisfactorily as per t he provisions of respective Purchase Order(s)/ Rate Contract(s) and all the complaints/cl aim (s) lodged by the purchaser, if any, have been attended to and no complaints/ claim s(s) are pending.

Proof of payment against the above mentioned supply order/contract is also attached wi th the offer.

Name & Signature of Bidder

Designation

Date:

9. Offered items shall be conforming to the buyer specification document and in compliance to bid conditions. The buyer s pecification parameter / additional specification parameter shall prevail in case of any conflict of specifications.

Sl No
Item Description Purchase Order/Rate Contract No Purchase Order / Rate Contract Date (in DD/MM/YYYY format) Date of Supply (in DD/MM/YYYY format)

Seal of the firm

ANNEXURE - B

PROFORMA FOR EQUIPMENT AND QUALITY CONTROL

(To be submitted by the Startups / MSE firms who claim the relaxation of the prior turn over and prior experience criteria as per bid for capability assessment)

Reference : CIL/Subsidiary Co.          TenderNo.       Date                    for supply of        

1. Name and Address of the Firm

2. a) Telephone No. office/factory/works

b) Fax No. / E-mail ID

3. Location of manufacturing works/factories owned by the firm (documentary evidence of ownership must be produced).

4. Brief description of the factory (i.e. area covered accommodation, Department into w hich it is divided, laboratory etc.)

5. Details of plant and machinery erected and functioning in each department (monogra phs and description pamphlets) be supplied if available.

6. Whether the process of manufacture in the factory is carried out with the aid of powe r or without it.

7 Details and stocks of raw materials held.

8. Capacity of items quoted for with the existing plants and machinery

(a) Normal

(b) Maximum

9. Details of arrangements for quality control products such as laboratories etc.

10. (a) Details of technical supervisory staff in-charge of production and quality contr ol.

(b) Skilled labour employed.

(c) Unskilled labour employed

(d) Maximum number of workers (skilled and unskilled) employed on any day dur ing 18

months preceding the date of application.

11. Whether stores were tested to any standard specification, if so, copies of original te st

certificate should be submitted in duplicate.

(Signature of Tenderer)

NOTE: Details against Sl nos. 5 to 11 inclusive need be restricted to the extent they per tain to the items under reference

SECTION 2 - ADDITIONAL TERMS & CONDITIONS (COMMERCIAL)

As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & co nditions/deviations from the current bid document offered by the seller in any form will be considered void and

1. INSTRUCTION TO BIDDERS:

Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer on line.

i. Declarations, certificates (wherever applicable) etc. required as per bid document.

ii. EMD EXEMPTION:

a. The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service Providers for Services are eligible for e xemption from EMD. Traders are excluded from the purview of this Policy.

b. For purpose of EMD exemption , by submission of valid Startup certificate, bidder undertakes that their t urnover has not exceeded Rs.100 Cr. in any of the previous financial years since inception. The bidder shall specifically inform if the turnover has exceeded Rs.100 Cr in the any of the previous financial years since in ception.

c. For purpose of EMD exemption in case of BIS registered firm, in case of item wise evaluation the EMD is i tem wise and bidder shall submit the BIS addendum/correspondence documents showing validity and cover age of offered item in BIS, as it is essential information the same shall be required for decision for accepta nce/rejection of EMD.

It is noted that above clauses of EMD exemption are in line with GeM GTC giving the detailed methodology of evalu ation and shall remain final.

iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD. OEMs/OES or their authorized agents participating in Open/Limited tenders for procurement of spare parts of their equipment ar e exempted from submission of EMD in case of tenders for supply of spares only.

iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee on GeM portal in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitte d directly to the Buyer within 5 days from bid opening date. (Copy of SFMS by issuing bank should also be submitt ed along with hard copy of the Bank Guarantee)

v. MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificate which shall remai n valid for the entire period of finalization of tender. As per the latest directives of Govt. of India EM-Part II/ UAM/ NSIC/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYA M registration certificate valid on bid opening date is to be submitted for claiming MSE preference.

vi. Integrity Pact duly signed and stamped indicating the name and designation /capacity of the signatory. (If appli cable)

vii. Copy of GST Registration certificate issued by appropriate authority of India , if applicable

viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Chartered Accountant (CA) t o the effect that bidder is fulfilling all conditions prescribed in notification to make him exempted from registration

. If applicable.

ix. Certificate for Local Content in line with ATC clause and reference format provided for purchase preference for Make in India.

x. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/documents to be sub mitted, if applicable.

xi. Other documents required as per bid/to be submitted by the bidder, if any.

xii. Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a l ater stage it is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive and suitable penal action as per provisions of GeM Incident Management Policy may be taken agai nst them.

xiii. Compliance of Make in India and DPIIT/MeITy guidelines and circular for procurement from countries sharing La nd Boundary with India for Primary product along with transfer of technology (if any) as per circular No F.7/10/2021-PPD(1), as amended time to time is the responsibility of the bidder.

xiv. Pre-dispatch inspection by M/s CMPDIL is applicable as detailed here under:

Pre-dispatch stage inspection of each consignment shall be carried out by Third party, to be nominated by SECL, as per the terms and conditions indicated hereunder:

In case of placement of order, the pre dispatch inspection will be carried out by M/s. CMPDIL, at the works of the manufacturer before dispatch of the items. The inspection charges to M/s. CMPDIL are to be paid by the supplier. The payment of inspection fee is to be made online through State Bank Collect and a hyperlink has been created on CMPDIL website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line by State Ba

nk of India Collect to be treated as the official money receipt issued by them to the respective suppliers, which is to submitted by the supplier along-with their bill/invoice. Final inspection will be carried out by the consignee rep resentative at destination.

Stage Pre-dispatch inspection shall be carried out by Third party i.e M/s CMPDIL as per their methodology. The t hird Party Inspection shall include examination of raw material, test certificate verification, continuous monitorin g of quality assurance by manufacturer which will include regular and surprise visits. In brief, the scope and con dition of inspection by Third party will be as follows:

a. Checking and approval of test procedures/quality assurance plans.

b. Verification of records and documents of your works.

c. Verification of documents and test certificate of bought out items and cross checks.

d. The Supplier shall provide facilities for carrying out all necessary tests as required in the specification at y our works, else these will be carried out at an independent test house at their cost.

e. Final testing and checking of materials as per specifications.

f. Third party will have full and free access to the premises of manufacturer during the process of manufactur ing and during inspection activities.

g. Inspection fee @ 1.0% of total equipment value inclusive of all charges, and taxes/GST plus statutory levie s on inspection fee (GST) , applicable @ 18% is to be paid to M/s.CMPDIL along with inspection call letter. The payment of inspection fee is to be made online through State Bank Collect and a hyperlink has already been c reated on CMPDI website i.e. xxx.xxxxx.xx.xx for payment of the same. E-money receipt generated on-line b y State Bank of India Collect to be treated as the official money receipt issued by them.

h. In the event of rejection/non-readiness of material during the first visit, the manufacturer/ supplier shall p ay to CMPDIL all charges including actual travel and hotel expenses along with inspection fee for second insp ection visit.

i. Minimum 7 calendar days notice shall be given by the manufacturer to third party, inspecting agency for ar ranging inspection within valid delivery period as per contract.

j. The ultimate responsibility for supply of correct materials as per requirement of relevant specification lies solely with the manufacturer in spite of clearance/acceptance by third party, inspecting agency. The manufac turer will be required to replace the material free of cost if found defective/unserviceable/not according to rel evant specifications.

k. The charges for third party inspection and the cost of materials that would be required for destructive test s, if any, shall be reimbursed by SECL together with the consignment billing. Such cost shall be reimbursed o nly if it is duly certified by third party, inspecting agency.

l. Final inspection shall be arranged by the consignee after receipt of the material at our destination.

m. All documents/records such as BIS license, DGMS certificates, test reports/certificates of manufactured ite ms/bought out items/raw material, drawing etc which is related to specification details/Quality Assurance Pla n shall be produced on demand at the time of inspection.

n. Copy of third party/Pre-dispatch inspection report shall be submitted at the time of supply to consignees.

Firm has to offer their Final landed price (C) in GeM portal as illustrated below:

Price (Rs)

A= Equipment Price inclusive of all taxes /GST , duties, local levies/transportation

/ loading-unloading and any other charges.

B= CMPDIL Inspection fee @ 1% on (A) plus statutory levis on inspection fee (GST

-applicable @ 18%)

C= Final landed price ( A+B)

*This is for illustration purp ose only. Offered Price ag ainst this bid should not b e disclosed in any manner in submission of techno-co mmercial documents . Disc losure of price may render the bid as non-responsive and shall be eligible for rej ection of bid.

Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Further if at a later stage i t is found that the above provided information is false/misleading/incomplete their offer may be treated as unresponsive a nd suitable penal action as per provisions of GeM Incident Management Policy may be taken against them.

CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM

We do hereby certify that the item/s offered against the tender are manufactured at our factory situated at & that the items offered have a local conte

nt of %of the total value as prescribed by the competent Ministries/Departm

ents in pursuance to the Public Procurement (Preference to Make in India) Order.

The items offered meets minimum local content criteria for Class- …… Local Supplier in pursuance to the Public Procurement (Preference to Make in India) Order.

Address of Location/Factory where local value is added        

Authorized Signatory of OEM Date:

Seal of the firm

I/We   (Name of the auditor)   are statutory/cost auditor of   (Name of the OEM)    and are authorized to submit the above certification as per MII Policy.

Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No.

NOTE:

If tender value is Rs. 10.00 Crores and above the above certificate needs to be issue d through statutory auditor or cost auditor if the OEM is a company and from a pract icing Cost Accountant or practicing Chartered Accountant for OEMs other than comp any.

2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:

i. All the offers will first be scrutinized to see whether they meet the basic requirements as incorporated in the b id document.

ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis of the original offer and subsequent clarifications/ confirmation, if any.

iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought fro m all the bidders. For shortfall/ clarification only 01 (ONE) chance will be given. The time period for reply to the cla rification will be for 7(SEVEN) days only. Non receipt of communication from GeM will not be accepted as a reason of non-submission of documents within prescribed time. The bidders will upload and submit the requested docume nts, if any, within the specified period.

iv. Bidders are hereby informed that all correspondence with them during the pre-contract stage shall be without any commitment whatsoever. SECL reserves the right to verify any of the documents uploaded by the bidder at an y stage.

NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC a nd ATC.

3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of opening of tender as specifie d in the bid document. During the Tender evaluation process if the extension of the bid validity is required, the same c an be obtained with the mutual consent of buyer and seller.

4. SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify the Ultimate Consignee

and deliver the following documents at the time of arrival of goods at consignee end:

i. GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same showing Contr act Number, Goods description, quantity, unit price, total amount.

ii. Manufacturer's/Supplier's warranty/guarantee certificate.

iii. Manufacturer’s Test & Inspection certificate.

iv. Lowest Price Certificate

v. Any other certificate/document as mentioned in the contract.

In case of delay, the Supplier will be responsible for any consequent expenses.

NOTE: Each GeM invoice should have corresponding Tax Invoice. If GeM invoice is generated but not submitted in hard copy, same may be taken from the consignee login by the consignee.

5. PRICE/PAYMENT TERMS:

As per GeM provisions, 100 percent payment shall be done upon completion of scope of supply after delivery and accep tance of the same by the consignee.

NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction for supply of equipment, i nstallation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract and communicated through Addendum.

Offered Price against this bid should not be disclosed in any manner in submission of techno-commercial documents. Di sclosure of price before price bid opening may render the bid as non-responsive and shall be eligible for rejection of bid

.

6. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. However, regularization o f payment on GeM portal shall be done as per provision of GeM by Paying authority.

7. PERFORMANCE SECURITY E-PBG as indicated in bid document shall be treated as SECURITY DEPOSIT:

The Performance Security/Security Deposit equivalent to 5% of total landed value of contract (including all taxes, dutie s and other costs and charges, without considering Input Tax Credit) shall remain valid for at least 8 months from date of Supply order/Contract.

Performance Security/Security Deposit will be released with the approval of HOD of MM Department within 30 days aft er completion of supplies and acceptance of material by the consignee and submission of Performance Bank Guarante e(s) in case of supply contract or after successful commissioning and on receipt of confirmation of Performance Bank G uarantee(s) for all the equipment covered in the contract in case of contracts for equipment and all those items/goods involving installation and commissioning and PBG.

Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is required at the option of the supplier. At the time of conversion of security money into PBG, it should be ensured that the amount of PBG shoul d not be less than 10% of equipment landed value along with maximum annual landed value of spares & consumables/ AMC/CMC. Wherever Security Deposit is converted into PBG, the operation of such SDBG/Performance BG shall be guid ed by Performance Bank Guarantee Clause.

NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur then Bank Guarantee may preferably be operative at any of its Kolkata Branch. Copy of SFMS by issuing bank should be submitted along with hard copy of t he Bank Guarantee.

NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of Security Deposit. OEM/O ES shall also be exempted from submission of Security Deposit in case of procurement of Spare Parts for equipment a gainst Single Tender Enquiry/Open/ Limited Tenders.

8. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original) (This is in addition to the Security D eposit as mentioned above)

i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 10% of the equipmen t landed value including all taxes, duties and other costs and charges, without considering Input Tax Credit. (As pe r below format) (on a non-judicial stamp paper of value Rs.250.00 only)

ii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by RBI scheduled bank in India in the prescribed format on a non-judicial stamp paper.

iii. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contract has been signed. In case of multi-currency contract, separate PBG in respective currency for required value shall be submitted.

iv. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this p urpose, the value of each equipment will be worked out by dividing the total value of contract for a particular item of Bid by the number of equipment ordered for that particular item of the Bid.

v. The PBG(s) for equipment shall remain valid till 3 months after the completion of warranty period/contract peri od.

vi. The PBG shall be submitted sufficiently in advance to enable its verification from the issuing bank before submi ssion of the invoice for payment.

vii. The release of the Performance Bank guarantee(s) after above indicated period, shall be subject to satisfactory performance of the equipment/items during the warranty period and fulfilment of contractual obligatio ns failing which, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Perfor mance Bank Guarantee shall be released after expiry of validity period if no claim certificate is received from the c oncerned HOD/Area GM and the contractor indicating that there is no claim pending and that there is no dispute pe nding respectively with the approval of the concerned HOD (MM)/Area GM.

viii. The PBG will be submitted through Structured Financial Management System (SFMS).

The original Bank Guarantee in paper form should be sent to the beneficiary . The covering/forwarding letter of the bank f or the Bank Guarantee shall invariably contain the following details:

Issuing Bank, Branch and A ddress	i	Name of Bank
	ii	Issuing Bank Branch IFSC
	iii	Issuing Bank Address
	iv	Contact No of Issuing bank
	v	Email ID of issuing bank( For i nvocation/written claim) MANDATORY FIELD

FORMAT FOR BANK GUARANTEE

SOUTH EASTERN COALFIELDS LIMITED, BILASPUR

Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. …………

……dated..............between.................................(Name of Purchaser Company) and.........

...(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders}

Messers.................................a Company / Firm having its office at No.............................

.......................(hereinafter called ‘the Contractor’) has entered into the Agreement / Cont ract / Purchase Order vide no…………dated (hereinafter called ‘the said agree

ment’) with Coal India Limited, Kolkata on behalf of / Purchaser Company (N

ame of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply...

................ stores/materials amounting to Rs on the terms and conditions contai

ned in the said Agreement.

The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....

...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.

We (Name of the Bank) do hereby unconditionally agree with t

he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec

ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.

Any such demand shall be conclusive as regards the liability of the Contractor to the com

pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding th e claim.

We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the performa nce of the said agreement which is likely to be the ...... day of but if the period of ag

reement is extended either pursuant to the provisions in the said agreement or by mutual agreement between the contractor and the Company, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs , o

r such lesser amount out of the said sum of Rs as may be due to the Company an

d as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of the said sum of Rs are fully satisfied and the compan

y certifies that the agreement has been fully carried out by the contractor and discharges the guarantee.

The Bank further agrees with the Company that the Company shall have the fullest libert y without the consent of the Bank and without affecting in any way the obligations hereu nder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or fr om time to time any of the powers exercisable by the Company against the contractor an d to forbear to enforce any of the terms and conditions relating to the said agreement an d the Bank shall not be relieved from its liability by reason of such failure or extension bei ng granted to the contractor or through any forbearance, act or omission on the part of th e Company or any indulgence by the Company to the contractor or any other matter or thi ng whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor.

The Bank further agrees that in case this guarantee is required for a longer period and it i s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan

y as the Company may require.

Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....

..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.

The Bank has under its constitution power to give this guarantee and [(

Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.

Dated this..................Day of........................20......

Place……………………………………………………………………………….

Signature of the authorized person(s) For and on behalf of the Bank

NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at it s branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have an y branch at Bilaspur, then Bank Guarantee shall be preferably operative at any of its Kolk ata Branch.

NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard copy of the Bank Guarantee as per format provided above and subsequent amendment/extensi on vide (SFMS 767COV), if any

In case of extension of delivery period, the firms should ensure that the validity of their submitted Security Deposit BG/PBG shall still be 03 months from the last date of the extended delivery/end of warranty period. The BG's shall be extended accor dingly corresponding to the extension of delivery period.

9. PERFORMANCE BANK GUARANTEE against CAMC:

[THIS CLAUSE SUPERSEDES Clause no. 9 & 10 of ‘ADDITIONAL CLAUSE OF COMPREHENSIVE MAINTENANCE CHARGES’ A T PAGE NO. 27-29 OF THE THIS BID DOCUMENT]

After completion of warranty period the contractor/ successful bidder shall further submit performance bank guarantee equivalent to 5 % of landed cost of equipment (covering validity for remaining CAMC period + 03 months) which will be r eleased after satisfactory execution of CAMC contract. Performance bank guarantee submitted by the bidder against the offered equipment (i.e., Environmental tele-monitoring system) shall be released after completion of warranty pe riod and submission of PBG for CAMC. All other conditions will be same as given in Clause 8 above.

10. SUBMISSION OF BANK GUARANTEE’s:

I) The Bank Guarantee issued by the issuing Bank on behalf of contractor/supplier in favour of “South Eastern Coalfields L imited” shall be in paper form as well as issued under “Structured Financial Messaging System” (SFMS). As such the Gu arantor (BG issuing bank) shall send information about issuance of this Guarantee through SFMS gateway either to the SBI, SME Branch, Bilaspur (IFSC – SBIN0004177) or to the ICICI Bank, Vyapar Vihar, Bilaspur (IFSC- ICIC0000282) as the c ase may be.

The details of Beneficiary, i.e. South Eastern Coalfields Limited for issue of BG under SFMS platform are furnished below:

a) State Bank of India as advising Bank of SECL:

1	Name of the Benefici ary and his Details	i	7034(Beneficiary Detail s)	South Eastern Coalfields Limited
		ii	Area	SECL HQ, Bilaspur
		iii	Name of Bank	State Bank of India
		iv	Bank Account No.	30285470636
		v	Department	Material Management
2	Beneficiary Bank, Br anch and Address	i	Name of Bank	State Bank of India
		ii	Bank Branch Name	SME SBI Branch, Bilaspur
		iii	Branch Code	4177
		iv	Beneficiary Bank Branc h IFSC	SBIN0004177
		v	Beneficiary Bank Addre ss	SBI, Galaxy Height, Vyapar Vihar, Bi laspur – 495001,CG

b) ICICI Bank as advising Bank of SECL:

1	Name of the Xxxx xxxxxxx and his De tails	i	7034(Beneficiary Detail s)	South Eastern Coalfields Li mited
		ii	Area	SECL HQ, Bilaspur
		iii	Name of Bank	ICICI Bank
		iv	Bank Account No.	028205003346
		v	Department	Material Management
2	Beneficiary Bank, Branch and Addre ss	i	Name of Bank	ICICI Bank
		ii	Bank Branch Name	Vyapar Vihar, Bilaspur
		iii	Branch Code	0282
		iv	Beneficiary Bank Branc h IFSC (SFMS Field No. 7035)	ICIC0000282
		v	Beneficiary Bank Addre ss (SFMS Field No. 0000)	Xxxxx Xxxxxxxx, Xxxx Xx- X/ 00 Xxxxxx Xxxxx, Xxxxxxxx – 000000, CG
		vi	(SFMS Field No. 7037)	SECL 14625

NOTE: Vendors are requested to specifically advise BG issuing bank that in case they opt for ICICI Bank as beneficiary ban k, they have to mention the code ‘SECL 14265’ in SFMS field no 7037 of IFN760COV/IFN767COV so that the advised BGs could be sent to the email id tagged with the account.

11. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS:

Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacturer (if bidder i s not the manufacturer) has not been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any government o r quasi-government or PSU’s. Further the bidder also undertakes by submission of their offer that they have not being debarred/settled all dues/claims on account of being defaulter L1 bidder for the tendered item.

Format for Banning /Delisting/Debarred/Put on Holiday Declaration

Bid Reference No………………………………………… Dt.……………. for supply of ………………………

This is to certify that we have been banned or de-listed or debarred or ‘Put on Holiday’ by following government/quasi-Government agencies/PSUs:

We further undertake that if at a later stage it is found that the above provided informa tion is found to be false/misleading/incomplete our offer may be treated as unresponsiv e and suitable penal action as per provisions of GeM Incident management policy may b e taken against us.

Date

Signature of Bidder Seal of the Firm

If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ by any govern ment or quasi-government or PSU’s., this fact must be clearly stated, and it may not necessarily be cause of disqualific ation. In this respect, the bidder/manufacturer shall upload the same as additional document. The declaration in case o f been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY’ shall be submitted in following format:

Name of the Organization Period of banning (Start date and end date)

Further if at a later stage it is found that the above provided information is false/ misleading/ incomplete their offer ma y be treated as unresponsive and suitable penal action as per provisions of GeM Incident management policy may be ta ken against them.

12. PRICE FALL CLAUSE:

If the contract holder reduces its price or sells or even offers to sell the contracted goods or services following conditio ns of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of the contract, the contract price will be automatically reduced with effect from that date for all the subs equent supplies under the contract and the contract be amended accordingly.

In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invocation of ‘Pr ice Fall clause’ or any other reason, the same lower price shall also be applicable for the other suppliers who are havin g parallel RCs against the same tender. If any parallel RC holder does not accept the lower price, CIL shall have the rig ht to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC holders.

The provisions of price fall clause will however not apply to the following:

i) Export/Deemed Export by the supplier;

ii) Sale of goods or services as original equipment prices lower than the price charged for normal replacement;

iii) Sale of goods such as drugs, which have expiry date;

iv) Sale of goods or services at lower price on or after the date of completion of sale/placement of order of goods o r services by the authority concerned, under the existing or previous Rate Contracts as also under any previous c ontracts entered into with the Central or State Government Departments including new undertakings (excluding j oint sector companies and or private parties) and bodies.

NOTE:

a. The currency of contract will mean the period till completion of supply.

b. The bidder will be asked to submit a copy of the last (latest) purchase order for the tendered / similar item(s) recei ved by them from any Organization/ Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidi aries or other PSU or any other private organization, along with the offer.

c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply of the ordered / similar i tem(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.

d. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply/supplied the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. an d/or its Subsidiaries or other PSU or any other private organization.

e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh

f. Point (b) above is not applicable in the case of renewal of Depot Agreements

13. In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order No. F/.7/10/2021- PPD(1) Dt 23.02.2023, Ministry of Finance, regarding restriction of Public Procurement from certain countries, Submission of offer shall be considered as acceptance by the bidder that:

a. Model Certificate for Tenders for country sharing land boundary with India:

The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder of a country which shares a land border with India and that they are not from such a country. The bidder further undertakes that they fulfil all requirements in this rega rd and are eligible to be considered.

If the bidder (as defined in the above order) is from such a country which shares a land border with India as per above order, the bidder shall submit the following certificate along with the bid:

Certificate-1: Model Certificate for Tenders in case form a country sharing lan d boundary with India:

"We (name of the Firm) have read the clause regarding restricti

ons on procurement from a bidder of a country which shares a land border wit h India;

We…………….(name of the Firm) certify that …………….(name of the Firm) is fr om such a country and has been registered with the competent Authority. We (name of the Firm) hereby certify that we fulfil all requirements i

n this regard and are eligible to be considered”.

[where applicable, evidence of valid registration by the competent Authority s hall be attached].

b. Certificate-2 Model additional certificate by Bidders in the cases of specified ToT:

The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the cla use regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement and upon submission of their offer undertakes that they do not have any ToT arrangement requiring registration wit h the competent authority.

If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrangement requiring registr ation with the competent authority as per above order, the bidder shall submit the following certificate along wi th the bid

Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We (name of the Firm) have read the clause regarding restrictions on pro

curement from a bidder having Transfer of Technology (ToT) arrangement. We……………

………(name of the Firm) certify that ……………………(name of the Firm) have Transfer of Technology (ToT) arrangement and valid registration to participate in this procurement

."

[where applicable, evidence of valid registration by the competent Authority shall be at tached].

NOTE1 : EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following address: General Manager (MM)

Materials Management Dept. Post Box No- 60

Seepat Road,

Bilaspur, Chhattisgarh- 495006

NOTE2 : The above terms & condition will supersede the GeM terms & condition in case of any conflict/contradiction betw een two.

NOTE3: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited (SECL) have onboarded on TReDS platform through Receivables Exchange of India Limited (RXIL) platform with Member ID SO 0001771 to facilitate payment to MSME Vendors through TReDS platform of RXIL.

In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till date) ar e once again requested to onboard on the TReDS platform by registering themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS platform.

NOTE4: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance fo r all the Terms and Conditions as outlined in the e-bidding including GTC, STC and Commercial terms of ATC. Any other terms & conditions/deviations from the current bid document offered by the seller in any form will be consi dered void and submission of offer/participation by the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.

CHECK LIST OF DOCUEMNTS TO BE SUBMITTED FOR ATC (COMMERCIAL EVALUATION)

Sr N o	Description	Submitted (Yes/No)
1	EMD Exemption document ( Valid Udyam, Valid BIS along with coverage doc ument for offered item,Valid Startup certificate et c )
2	EMD submission document ( BG with SFMS form is suing bank, DD)
3	Make in India Certificate for bids with estimated v alue less than 10 crores ( Self certificate From the OEM of offered product
4	Make in India Certificate for bids with estimated v alue more than 10 crores MII certificate signed by OEM of offered produce and certified by statutory auditor or cost auditor if the OEM is a company and from a practicing Cos t Accountant or practicing Chartered Accountant f or OEMs other than company.
5	Integrity Pact ( For bid above 2 cr estimated valu e) to be submitted with seal and sign of bidder.

6	In case the bidder/OEM of offered product is Bann ed Or Delisted Or Debarred Or ‘Put On Holiday- bi dder shall submit certificate as per format given i n commercial ATC
7	In case the bidder is from a country sharing land boundary with India - bidder shall submit certifica te as per format given in commercial ATC for the same.
8	In case the bidder is having Transfer of Technolog y (ToT) arrangement - bidder shall submit certific ate as per format given in commercial ATC
9	GST certificate for Vendor code creation
10	PAN Card for Vendor code creation
11	Bank mandate for Vendor code creation
12	Cancelled Cheque for Vendor code creation

.

2.2 Buyer Added Bid Specific ATC:

Buyer uploaded ATC document Click here to view the file .

2.3 Scope of Supply:

Scope of supply (Bid price to include all cost components) : Only supply of Goods

2.4 Generic:

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.

2.5 Generic:

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2.6 Certificates:

Xxxxxx'x offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any.

2.7 Forms of EMD and PBG :

Bidders can also submit the EMD with Account Xxxxx Xxxxxx Draft in favour of

SOUTH EASTERN COALFIELDS LIMITED

payable at

Bilaspur, Chhattisgarh

.

Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

2.8 Generic:

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file

2.9 Generic:

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

a. Copy of PAN Card.

b. Copy of GSTIN.

c. Copy of Cancelled Cheque.

d. Copy of EFT Mandate duly certified by Bank.

2.10 Generic:

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

2.11 Generic:

Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if:

i) The Seller fails to comply with any material term of the Contract.

ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent.

iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly.

iv) The Seller becomes bankrupt or goes into liquidation.

v) The Seller makes a general assignment for the benefit of creditors.

vi) A receiver is appointed for any substantial property owned by the Seller.

vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller.

2.12 Generic:

1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer.

2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer.

3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under.

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