अनुबंधंध|Contract
अनुबंधंध|Contract
अनुबुबंधंध Иमांक|Contract No: GEMC-511687735225840
अनुसु ूचू ी नाम|Schedule Name:Schedule 5,Schedule 3,Schedule 2
अनुबबु ंधंध ितिथ|Generated Date : 30-May-2024
बोली/आरए/पीबीपी सं3ं3या|Bid/RA/PBP No.: GEM/2024/B/4427233
संगंगठन िववरण|Organisation Details JVप|Type : Central PSU मं7ालय|Ministry : Ministry of Coal xxxxx|Department : COAL INDIA LIMITED संगठन का नाम|Organisation Name : South Eastern Coalfields Limited कायाल’ य Uे7|Office Zone: SECL Bilaspur Chhattisgarh | खरीदार िववरण|Buyer Details पद|Designation : DEPUTY MGR संपक’ नंबर|Contact No. : - ईमेल आईडी|Email ID : xxxxxxxxx.xxxxx@xxx.xx जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX 3RD FLOOR, MM DEPARTMENT, SOUTH EASTERN | |||||
पता|Address : | COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | |||||
िवUीय gवीकृृ ित िववरण|Financial Approval Detail आईएफडी सहमित|IFD Concurrence : Jशासिनक अनमु ोदन का पदनाम| Designation of Administrative Approval: िवUीय अनमु ोदन का पदनाम| Designation of Financial Approval : | No CMD, SECL D(F) | भगुगु तान Jािधकरण िववरण|Paying Authority Details Role: PAO भुगतान का तरीका| Offline Payment Mode: पद|Designation : Manager Finance | ||||
जीएसटaआईएन|GSTIN : पता|Address: | - FINANCE DEPT, SOUTH EASTERN COALFIELDS LIMITED, XX XXX XX. - 00, XXXXXX XXXX, XXXXXXXX, XXXXXXXXXXXX-000000, Xxxxx | |||||
िवИेे ता िववरण|Seller Details जेम िवИे ता आईडी|GeM Seller ID : D608180000104512 कं पनी का नाम|Company Name : JK TYRE & INDUSTRIES LIMITED संपक’ नंबर|Contact No. : 00000000000 ईमेल आईडी|Email ID : xxxxxx@xxxxxx.xxx Jaykaygram,PO Tyre Factory,Kankroli,Distt Rajsamand, पता| Address : Kankroli, Distt. Rajsamand, Rajasthan-313342, - एमएसएमई पंजीकरण सं3या|MSME Registration number : - 37AAACJ6716F1ZN (B) , 10AAACJ6716F1Z3 (B) , 22AAACJ6716F1ZY (B) , 07AAACJ6716F1ZQ (B) , 30AAACJ6716F1Z1 (B) , 24AAACJ6716F1ZU (B) , 02AAACJ6716F2ZZ (B) , 06AAACJ6716F1ZS (B) , 20AAACJ6716F1Z2 (B) , 04AAACJ6716F2ZV (B) , 29AAACJ6716F1ZK (B) , 23AAACJ6716F2ZV (B) , 32AAACJ6716F1ZX (B) , 27AAACJ6716F1ZO (B) , 17AAACJ6716F1ZP (B) , 36AAACJ6716F1ZP (B) , 03AAACJ6716F1ZY (B) , 19AAACJ6716F1ZL (B) , 05AAACJ6716F1ZU (B) , 16AAACJ6716F1ZR (B) , 34AAACJ6716F1ZT (B) , 21AAACJ6716F1Z0 (B) , 08AAACJ6716F1ZO (M) , 29AAACJ6716F1ZK (M) , 03AAACJ6716F1ZY (B) , 19AAACJ6716F1ZL (B) , 06AAACJ6716F1ZS (G) , 09AAACJ6716F1ZM (B) , 32AAACJ6716F1ZX (B) , 23AAACJ6716F2ZV (B) , 18AAACJ6716F1ZN (G) , 24AAACJ6716F1ZU (B) , 01AAACJ6716F2Z1 (B) , 33AAACJ6716F1ZV (M) , 27AAACJ6716F1ZO (B) , 20AAACJ6716F1Z2 (B) , 24AAACJ6716F1ZU (B) , 33AAACJ6716F1ZV (B) , (B) , (B) , (B) , (B) , 27AAACJ6716F1ZO (B) , (B) , 33AAACJ6716F1ZV (B) , 08AAACJ6716F1ZO (B) , (B) , (B) , (B) , (B) , (B) , 21AAACJ6716F1Z0 (G) , 19AAACJ6716F1ZL (G) , 09AAACJ6716F1ZM (B) , 23AAACJ6716F2ZV (B) , 24AAACJ6716F1ZU (B) , 21AAACJ6716F1Z0 (B) , 09AAACJ6716F1ZM (B) , 06AAACJ6716F1ZS (B) , 24AAACJ6716F1ZU (B) , 06AAACJ6716F1ZS (B) , 37AAACJ6716F1ZN (B) , 27AAACJ6716F1ZO (G) , जीएसटaआईएन|GSTIN: 00XXXXX0000X0XX (G) , 00XXXXX0000X0XX (B) , (B) , 18AAACJ6716F1ZN (B) , 09AAACJ6716F1ZM (G) , (G) , 29AAACJ6716F1ZK (M) , 03AAACJ6716F1ZY (G) , 23AAACJ6716F2ZV (B) , 01AAACJ6716F2Z1 (B) , 09AAACJ6716F1ZM (B) , 07AAACJ6716F1ZQ (B) , 19AAACJ6716F1ZL (G) , 05AAACJ6716F1ZU (M) , 08AAACJ6716F1ZO (R) , (B) , 27AAACJ6716F1ZO (B) , 33AAACJ6716F1ZV (B) , 32AAACJ6716F1ZX (B) , 08AAACJ6716F1ZO (B) , 36AAACJ6716F1ZP (B) , 29AAACJ6716F1ZK (B) , (B) , 36AAACJ6716F1ZP (B) , 03AAACJ6716F1ZY (B) , 27AAACJ6716F1ZO (G) , 19AAACJ6716F1ZL (B) , 09AAACJ6716F1ZM (B) , (B) , 08AAACJ6716F1ZO (B) , 09AAACJ6716F1ZM (B) , 33AAACJ6716F1ZV (B) , 27AAACJ6716F1ZO (B) , 20AAACJ6716F1Z2 (B) , 24AAACJ6716F1ZU (B) , 06AAACJ6716F1ZS (G) , 27AAACJ6716F1ZO (B) , 09AAACJ6716F1ZM (B) , 32AAACJ6716F1ZX (B) , 27AAACJ6716F1ZO (G) , 30AAACJ6716F1Z1 (B) , 27AAACJ6716F1ZO (G) , 24AAACJ6716F1ZU (B) , (B) , 21AAACJ6716F1Z0 (G) , 24AAACJ6716F1ZU (B) , 03AAACJ6716F1ZY (B) , 05AAACJ6716F1ZU (B) , 23AAACJ6716F2ZV (M) , 08AAACJ6716F1ZO (G) , 22AAACJ6716F1ZY (G) , 09AAACJ6716F1ZM (B) , 24AAACJ6716F1ZU (G) , 09AAACJ6716F1ZM (B) , 02AAACJ6716F2ZZ (B) , 23AAACJ6716F2ZV (G) , 06AAACJ6716F1ZS (B) | ||||||
*िजसके नाम के पU मy GST/TAX इनवॉइस पेश िकया जाएगा|GST / Tax invoice to be raised in the name of - Consignee | ||||||
िवतरण िनदˇश | Delivery Instructions : SECL/GM(F)/Consumption-Other Consumables/2024-25/Areas of SECL/07/12 Dt. 29/05/24 for Rs.1,36,02,696/- | ||||||
उ~पाद िववरण|Product Details | ||||||
# | आइटम िववरण|Item Description | आइटम िववरण| Ordered Quantity | इकाई | Unit | इकाई मूू य (INR)| Unit Price (INR) | कर िवभाजन (INR)| Tax Bifurcation (INR) | मूू य (INR मyy सभी शुुक और कर सिहत)| Price (Inclusive of all Duties and Taxes in INR) |
उ~पाद का नाम |Product Name : 18.00-25_ VEM99_ E4_ 32PR_ TL_ J2 | ||||||
1 | ांडंड|Brand : JK TYRE ांडंड Jकार|Brand Type : Registered Brand कैै टलॉग क िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचे ा जा रहा है|ै|Selling As : Reseller not verified by OEM ेणेणी का नाम और चतुथुथा“श“श|Category Name & Quadrant : 18.00-25_ VEM99_ E4_ 32PR_ TL_ J2 (Q3) मॉडल|Model: VEM 99 एचएसएन कोड|HSN Code: 40118000 | 148 | set | 84,252 | NA | 12,469,296 | |
2 | उ~पाद का नाम |Product Name : 13.00-24_ GTL CHAMP_ G3_ 16PR_ TT ांडंड|Brand : JK TYRE ांडंड Jकार|Brand Type : Registered Brand कैै टलॉग क िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचेचा जा रहा है|ै|Selling As : Reseller not verified by OEM ेणेणी का नाम और चतथुुथा“श“श|Category Name & Quadrant : 13.00-24_ GTL CHAMP_ G3_ 16PR_ TT (Q3) मॉडल|Model: GTL CHAMP एचएसएन कोड|HSN Code: 40118000 | 20 | set | 25,971 | NA | 519,420 | |
3 | उ~पाद का नाम |Product Name : 11.00-20 CRANEKING_ 16PR_ TT ांडंड|Brand : JK TYRE ांडंड Jकार|Brand Type : Registered Brand कैै टलॉग क िRित|Catalogue Status: Catalogue not verified by OEM कैै सेे बेचेचा जा रहा है|ै Selling As : Reseller not verified by OEM ेणेणी का नाम और चतुथु ा“श“श|Category Name & Quadrant : 11.00-20 CRANEKING_ 16PR_ TT (Q3) मॉडल|Model: CRANEKING एचएसएन कोड|HSN Code: 40118000 | 30 | set | 20,466 | NA | 613,980 | |
कु ल ऑड’र मूय |Total Order Value (in INR) | 13,602,696 | ||||||
परेिेिषती िववरण|Consignee Detail | |||||||
И.सं.ं.|X.Xx | परेिेिषती|Consignee | वgतु|ु|Item | लॉट नंबंबर| Lot No. | मा7ा|Quantity | िदनांकंक केे बाद िडलीवरी शVुVु करना है|ै| Delivery Start After | िवतरण पूरूरा कब तक करना है|ै| Delivery To Be Completed By | |
1 | पद| Designation : - ईमेल आईडी|Email ID : xxxxx.xxxxx@xxxxxxxxx.xx संपक’ |Contact : 07759-249341- जीएसटaआईएन|GSTIN : 00XXXXX0000X0XX पता|Address : CENTRAL STORES, KORBA, CHHATTISGARH, KORBA, CHHATTISGARH-495677, India | 18.00-25_ VEM99_ E4_ 32PR_ TL_ J2 | 1 | 74 | 31-May-2024 | 28-Aug-2024 | |
2 | 74 | 29-Aug-2024 | 26-Nov-2024 | ||||
13.00-24_ GTL CHAMP_ G3_ 16PR_ TT | 1 | 10 | 31-May-2024 | 28-Aug-2024 | |||
2 | 10 | 29-Aug-2024 | 26-Nov-2024 | ||||
11.00-20 CRANEKING_ 16PR_ TT | 1 | 15 | 31-May-2024 | 28-Aug-2024 | |||
2 | 15 | 29-Aug-2024 | 26-Nov-2024 | ||||
Product Specification for 18.00-25_ VEM99_ E4_ 32PR_ TL_ J2 | |||||||
िविनदˇˇश|Specification | उप-िविनदˇˇश|Sub-Spec | मूूय|Value | |||||
Custom Specification | Custom Specification | Yes | |||||
िवИेे ता िविशता दgतावेṆे |Seller Specification Document: | |||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2023/10/20/2023_10_20_17_59_23_fnb_18-00-25-32pr_2023-10-20-17-59- 26_438d84f501323952fc6013f32 64732f7.pdf | |||||||
खरीदार िविशता दgतावेṆेṆ|Buyer Specification Document: | |||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000/00/00/000/Xxxxxxx Attrs/SpecificationDocument/2024/1/3/18_25_2024-01-03-10-27- 56_db4ee618803243ca0d4f6b99fbb99f56.pdf | |||||||
Product Specification for 13.00-24_ GTL CHAMP_ G3_ 16PR_ TT | |||||||
िविनदˇˇश|Specification | उप-िविनदˇˇश|Sub-Spec | मूू य|Value | |||||
Custom Specification | Custom Specification | Yes | |||||
िवИेे ता िविशता दgतावेṆेṆ|Seller Specification Document: | |||||||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2024/1/7/2024_01_07_19_29_04_13-0024_gtl_champ_16pr_2024-01-07-19-29- 06_9318f51d3e56300028c0ad | |||||||
f755fd494b.pdf | ||
खरीदार िविशता दgतावेṆेṆ|Buyer Specification Document: | ||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000/00/00/000/Xxxxxxx Attrs/SpecificationDocument/2024/1/3/13_24_2024-01-03-10-23- 23_f696cedff8f0f463fcf78814054f88d6.pdf | ||
Product Specification for 11.00-20 CRANEKING_ 16PR_ TT | ||
िविनदˇˇश|Specification | उप-िविनदˇˇश|Sub-Spec | मूूय|Value |
Custom Specification | Custom Specification | Yes |
िवИेे ता िविशता दgतावेṆेṆ|Seller Specification Document: | ||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/00/00/000/XxxxxxxXxxxx/XxxxxxxxxxxxxXxx ument/2024/1/22/2024_01_22_12_03_52_11-00-20_creaneking_2024-01-22-12-03- 56_00e412c81096ef5cb32c2186 a640163c.pdf | ||
खरीदार िविशता दgतावेṆेṆ|Buyer Specification Document: | ||
xxx.xxx.xxx.xx/xxxxxxx_xxxx/xxxxxxx_xxxxxxx_xxxxxxxx/xxxxx_xxxxxxxxx/00000/00/00/000/Xxxxxxx Attrs/SpecificationDocument/2024/1/3/11_20_2024-01-03-10-22- 33_86e8921ece56702dfc2c5145f7023def.pdf | ||
ईपीबीजी िववरण | ePBG Detail | ||
सलाहकार बकक | Advisory Bank : | State Bank of India | |
ईपीबीजी Jितशत (%) | ePBG Percentage(%): | 10.00 | |
बोली लगानेे वालेे को बोली केे िनयमT और शतfi केे अनुसु ार लागूू ईपीबीजी Jgततुुत करना होगा |The bidder shall furnish ePBG as applicable as per bid's terms and conditions | ||
िनयम और शत|“|“ Terms and Conditions 1. General Terms and Conditions- 1.1 This contract is governed by the General Terms and Conditions, conditions stipulated to this Product/Service as provided in the Marketplace. 1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions (ATC), as applicable 2. Buyer Added Bid Specific Terms and Conditions- 2.1 Buyer Added Bid Specific ATC: Buyer Added text based ATC clauses A. ADDITIONAL TERMS & CONDITIONS (COMMERCIAL) As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/h er acceptance for all the Terms and Conditions as outlined in the e-bidding including GTC, STC an d Commercial terms of ATC. Any other terms & conditions/deviations from the current bid docume nt offered by the seller in any form will be considered void and submission of offer/participation b y the seller will be treated as their unconditional acceptance to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC. 1. INSTRUCTION TO BIDDERS: Scanned copies of following documents as per requirements of the bid may be submitted while submitting the offer online. i. Declarations, certificates (wherever applicable) etc. required as per bid document. ii. EMD EXEMPTION: a. The bidder seeking EMD exemption, must submit the valid supporting document as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service Pr oviders for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. b. For purpose of EMD exemption, by submission of valid Startup certificate, bidder undert akes that their turnover has not exceeded Rs.100 Cr. in any of the previous financial yea rs since inception. The bidder shall specifically inform if the turnover has exceeded Rs.1 00 Cr in the any of the previous financial years since inception. | ||
c. For purpose of EMD exemption in case of BIS registered firm, in case of item wise evalua tion the EMD is item wise and bidder shall submit the BIS addendum/correspondence doc uments showing validity and coverage of offered item in BIS, as it is essential informatio n the same shall be required for decision for acceptance/rejection of EMD.
It is noted that above clauses of EMD exemption are in line with GeM GTC giving the detaile d methodology of evaluation and shall remain final.
iii. Any Central/State Government Organization/PSU shall be exempted towards submission of EMD. OEMs/OES or their authorized agents participating in Open/Limited tenders for procurement of spare parts of their equipment are exempted from submission of EMD in cas e of tenders for supply of spares only.
iv. Scanned copy of EMD required to be submitted by bidders in the form of Bank Guarantee o n GeM portal in the prescribed format shall be uploaded by seller in the online bid and hard copy of the same will have to be submitted directly to the Buyer within 5 working days from bid opening date. (Copy of SFMS by issuing bank should also be submitted along with hard copy of the Bank Guarantee)
NOTE: Working days shall be as per working days of SECL HQ only.
v. MSE PREFERENCE: The bidder seeking MSE preference, must submit valid UDYAM certificat e which shall remain valid for the entire period of finalization of tender. As per the latest dir ectives of Govt. of India EM-Part II/ UAM/NSIC/DIC etc. registered bidders must mandatorily register on UDYAM portal and in line with the same, only UDYAM registration certificate vali d on bid opening date is to be submitted for claiming MSE preference.
vi. Integrity Pact duly signed and stamped indicating the name and designation /capacity of t he signatory. (If applicable)
vii. Copy of GST Registration certificate issued by appropriate authority of India if applicable
viii. Copy of exemption certificate towards GST (if claiming exemption) from practicing Charter ed Accountant (CA) to the effect that bidder is fulfilling all conditions prescribed in notificat ion to make him exempted from registration. If applicable.
ix. Certificate for Local Content in line with ATC clause and reference format provided for purc hase preference for Make in India.
x. In case Banned/Delisted/Debarred/Put on Holiday by any organization, necessary details/do cuments to be submitted, if applicable.
xi. Other documents required as per bid/to be submitted by the bidder, if any.
Ensuring submission of valid and authentic documents will be sole responsibility of the bidder. Fu rther if at a later stage it is found that the above provided information is false/misleading/incompl ete their offer may be treated as unresponsive and suitable penal action as per provisions of GeM Incident Management Policy may be taken against them.
CERTIFICATE TOWARDS LOCAL CONTENT FROM OEM
We do hereby certify that the item/s offered against the tender are manufact ured at our factory situated at & that the items offered hav
e a local content of %of the total value as prescribed by the competen
t Ministries/Departments in pursuance to the Public Procurement (Preference to Make in India) Order.
The items offered meets minimum local content criteria for Class- …… Local S upplier in pursuance to the Public Procurement (Preference to Make in India) Order.
Address of Location/Factory where local value is added
Authorized Signatory of OEM Date:
Seal of the firm
I/We (Name of the auditor) are statutory/cost auditor of (Nam e of the OEM) and are authorized to submit the above certification as pe r MII Policy.
Signature & Stamp of statutory auditor or cost auditor of the firm UDIN No.
NOTE:
If tender value is Rs. 10.00 Crores and above the above certificate needs to b e issued through statutory auditor or cost auditor if the OEM is a company an d from a practicing Cost Accountant or practicing Chartered Accountant for O EMs other than company.
2. EVALUATION OF BID/ SHORT FALL DOCUMENTS:
i. All the offers will first be scrutinized to see whether they meet the basic requirements as in corporated in the bid document.
ii. Purchaser will determine the Techno-commercial acceptability of the bidders on the basis o f the original offer and subsequent clarifications/ confirmation, if any.
iii. After evaluation of the uploaded documents, shortfall/clarification documents, if required, shall be sought from all the bidders. For shortfall/ clarification only 01 (ONE) chance will be given. The time period for reply to the clarification will be for 7(SEVEN) days only. Non recei pt of communication from GeM will not be accepted as a reason of non-submission of docum ents within prescribed time. The bidders will upload and submit the requested documents, i f any, within the specified period.
iv. Bidders are hereby informed that all correspondence with them during the pre-contract sta ge shall be without any commitment whatsoever. SECL reserves the right to verify any of th e documents uploaded by the bidder at any stage.
NOTE: The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of GeM GTC and ATC.
3. VALIDITY OF OFFER: The offer should be valid as per provision of GeM, from the date of openin g of tender as specified in the bid document. During the Tender evaluation process if the exten sion of the bid validity is required, the same can be obtained with the mutual consent of buyer and seller.
4. SUBMISSION OF BILLS: Upon dispatch of the Goods to the consignee, the supplier shall notify t he Ultimate Consignee and deliver the following documents at the time of arrival of goods at co nsignee end:
i. GeM invoice for each line item of the contract and corresponding Supplier's Tax invoice for the same showing Contract Number, Goods desc ription, quantity, unit price, total amount.
ii. Manufacturer's/Supplier's warranty/guarantee certificate.
iii. Manufacturer’s Test & Inspection certificate.
iv. Lowest Price Certificate
v. Any other certificate/document as mentioned in the contract.
In case of delay, the Supplier will be responsible for any consequent expenses.
NOTE: Each GeM invoice should have corresponding Tax Invoice. If GeM invoice is generated bu t not submitted in hard copy, same may be taken from the consignee login by the consignee.
5. PRICE/PAYMENT TERMS:
I. Capital Items:
a. 80% payment of equipment value along with full taxes and duties, may be released within 21 days after delivery and accept ance of the same by the consignee and receipt and acceptance of performance bank guarantee.
b. Balance payment (20% of equipment value and ITC & other charges) shall be made within 21 days after successful completi on of erection, testing, commissioning and final acceptance of the equipment (along with the accessories) upon presentatio n of certificates of successful commissioning. A certificate shall immediately be submitted by the unit concerned duly vetted by the SO(E&M)/SO(Excv) and area GM to the paying authority through GM(E&M)-HOD/GM(Excv)-HOD to the effect that the e quipment has been erected and commissioned to their entire satisfaction.
II. Revenue Items: As per GeM provisions 100 percent payment shall be done upon completion o f scope of supply after delivery and acceptance of the same by the consignee.
NOTE: The L-1 bidder shall submit price break-up of their offered prices after reverse auction fo r supply of equipment, installation and commissioning other charges and applicable GST, at the request of buyer only after opening of price bid through their registered email id on GeM portal which shall be considered part of contract and communicated through Addendum.
Offered Price against this bid should not be disclosed in any manner in submission of techno-co mmercial documents. Disclosure of price before price bid opening may render the bid as non-re sponsive and shall be eligible for rejection of bid.
6. PAYING AUTHORITY: General Manager (Fin), South Eastern Coalfields Limited, HQ, Bilaspur. Ho wever, regularization of payment on GeM portal shall be done as per provision of GeM by Payin g authority.
7. PERFORMANCE SECURITY E-PBG as indicated in bid document shall be treated as SECURITY DEP OSIT:
The Performance Security/Security Deposit equivalent to 10% of total landed value of contract (including all taxes, duties and other costs and charges, without considering Input Tax Credit) shall remain valid for at least 3 months after the completion of supply and material acceptance at consignee end.
The Performance Security/Security Deposit equivalent to 10% of equipment landed value along with maximum annual landed valu e of Spares & Consumables/AMC/CMC (including all taxes, duties and other costs and charges, without considering Input Tax Credi t) shall remain valid for at least 3 months after the completion of supply and material acceptance at consignee end.
Performance Security/Security Deposit will be released with the approval of HOD of MM Depart ment within 30 days after completion of supplies and acceptance of material by the consignee and submission of Performance Bank Guarantee(s) in case of supply contract or after successf ul commissioning and on receipt of confirmation of Performance Bank Guarantee(s) for all the e quipment covered in the contract in case of contracts for equipment and all those items/goods involving installation and commissioning and PBG.
Security Deposit may be converted into Performance Bank Guarantee (PBG) wherever PBG is re quired at the option of the supplier. At the time of conversion of security money into PBG, it sh ould be ensured that the amount of PBG should not be less than 10% of equipment landed valu e along with maximum annual landed value of spares & consumables/AMC/CMC. Wherever Secu rity Deposit is converted into PBG, the operation of such SDBG/Performance BG shall be guided by Performance Bank Guarantee Clause.
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at its bran ch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have any branch at Bilaspur then Bank Guarantee may preferably be operative at any of its Kolkata Branch. Copy o f SFMS by issuing bank should be submitted along with hard copy of the Bank Guarantee.
NOTE: All Central/State Government Organization/PSUs shall be exempted from submission of S ecurity Deposit. OEM/OES shall also be exempted from submission of Security Deposit in case o f procurement of Spare Parts for equipment against Single Tender Enquiry/Open/ Limited Tend ers.
8. PERFORMANCE BANK GUARANTEE: (To be submitted directly to Buyer in Original) (This is in addition to the Security Deposit as mentioned above)
i. The successful bidder shall be required to furnish a Performance Guarantee equivalent to 1 0% of the equipment landed value including all taxes, duties and other costs and charges, w ithout considering Input Tax Credit. (As per below format) (on a non-judicial stamp paper of value Rs.250.00 only)
ii. In case of contracts for procurement of capital goods along with warranty spares & consumables (if applicable) and addition al spares & consumables/ AMC/CMC for more than 1 year the Performance Bank Guarantee shall be for 10% of equipment land ed value along with maximum annual landed value of spares & consumables/AMC/CMC.
iii. The Performance Guarantee shall be in the form of a Bank Guarantee issued by RBI schedul ed bank in India in the prescribed format on a non-judicial stamp paper.
iv. The Performance Bank Guarantee (PBG) shall be in the same currency(ies) in which contrac t has been signed. In case of multi-currency contract, separate PBG in respective currency f or required value shall be submitted.
v. If the contract is for procurement of equipment, the PBG (s) may be submitted equipment wise also. For this purpose, the value of each equipment will be worked out by dividing the t otal value of contract for a particular item of Bid by the number of equipment ordered for th at particular item of the Bid.
vi. The PBG(s) for equipment shall remain valid till 3 months after the completion of warranty period/contract period.
vii. The PBG shall be submitted sufficiently in advance to enable its verification from the issui ng bank before submission of the invoice for payment.
viii. The release of the Performance Bank guarantee(s) after above indicated period, shall be su bject to satisfactory performance of the equipment/items during the warranty period and fu lfilment of contractual obligations failing which, action for further extension or encashment of PBG, as deemed suitable shall be taken. The Performance Bank Guarantee shall be releas ed after expiry of validity period if no claim certificate is received from the concerned HOD/ Area GM and the contractor indicating that there is no claim pending and that there is no di spute pending respectively with the approval of the concerned HOD (MM)/Area GM.
ix. The PBG will be submitted through Structured Financial Management System (SFMS).
The original Bank Guarantee in paper form should be sent to the beneficiary. The covering/forwar ding letter of the bank for the Bank Guarantee shall invariably contain the following details:
Issuing Bank, Br anch and Addres s | i | Name of Bank | |
ii | Issuing Bank Branch IFSC | ||
iii | Issuing Bank Address | ||
iv | Contact No of Issuing bank | ||
v | Email ID of issuing bank (For invocation /written cla im) MANDATORY FIELD |
FORMAT FOR BANK GUARANTEE
SOUTH EASTERN COALFIELDS LIMITED, BILASPUR
Re: Bank Guarantee in respect of Agreement / Contract / Purchase Order vide no. …………
……dated..............between.................................(Name of Purchaser Company) and.........
...(Name of Supplier Company) {applicable for subsidiary contracts/Purchase Orders}
Messers.................................a Company/Firm having its office at No ...............................
..................... (hereinafter called ‘the Contractor’) has entered into the Agreement / Contr
act / Purchase Order vide no…………dated (hereinafter called ‘the said agreem
ent’) with Coal India Limited, Kolkata on behalf of / Purchaser Company (Na
me of the concerned subsidiary Company) (hereinafter called ‘the Company’) to supply.....
.............. stores/materials amounting to Rs on the terms and conditions contain
ed in the said Agreement.
The.................... (Name of the Bank) (hereinafter called ‘the Bank’) having its Office at....
...........................has at the request of the Contractor agreed to give the guarantee as he reinafter contained.
We (Name of the Bank) do hereby unconditionally agree with t
he Company that if the Contractor shall in any way fail to observe or perform the terms a nd condition of the said agreement or shall commit any breach of its obligations thereund er, the Bank shall on demand and without any objection or demur pay to the Company, th e said sum of Rs or any portion thereof without requiring the company to have rec
ourse to any legal remedy that may be available to it to compel the Bank to pay the same or calling on the company to compel such payment by the contractor.
Any such demand shall be conclusive as regards the liability of the Contractor to the com pany and as regards the amount payable by the Bank under this guarantee. The Bank sha ll not be entitled to withhold payment on the ground that the contractor has disputed its l iability to pay or has disputed the quantum of the amount or that any arbitration proceed ing or legal proceeding is pending between the Company and the contractor regarding th e claim.
We, the Bank, further agree that the guarantee shall come into force from the date hereo f and shall remain in full force and effect till the period that will be taken for the performa nce of the said agreement which is likely to be the ...... day of but if the period of ag
reement is extended either pursuant to the provisions in the said agreement or by mutual agreement between the contractor and the Company, the Bank shall renew the period of the guarantee failing which it shall pay to the Company the said sum of Rs , o
r such lesser amount out of the said sum of Rs as may be due to the Company an
d as the Company may demand. This guarantee shall remain in force until the dues of the Company in respect of the said sum of Rs are fully satisfied and the compan
y certifies that the agreement has been fully carried out by the contractor and discharges the guarantee.
The Bank further agrees with the Company that the Company shall have the fullest libert y without the consent of the Bank and without affecting in any way the obligations hereu nder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from time to time or to postpone for any time or fr om time to time any of the powers exercisable by the Company against the contractor an d to forbear to enforce any of the terms and conditions relating to the said agreement an d the Bank shall not be relieved from its liability by reason of such failure or extension bei ng granted to the contractor or through any forbearance, act or omission on the part of th e Company or any indulgence by the Company to the contractor or any other matter or thi ng whatsoever which under the law relating to sureties would but for this provisions have the effect of relieving or discharging the Guarantor.
The Bank further agrees that in case this guarantee is required for a longer period and it i s not extended by the Bank beyond the period specified above, the Bank shall pay to the Company the said sum of Rs or such lesser sum as may then be due to the Compan
y as the Company may require.
Notwithstanding anything herein contained the liability of the Bank under this guarantee is restricted to Rs........ only. The guarantee shall remain in force till the ...........day of .....
..........20….and unless the guarantee is renewed or a claim is preferred against the Bank within the validity period and/or the claim period from the said date, all rights of the com pany under this guarantee shall cease and the Bank shall be released and discharged fro m all liability hereunder except as provided in the preceding clause.
The Bank has under its constitution power to give this guarantee and [(
Name of the person(s)] who have signed it on behalf of the Bank has authority to do so.
Dated this..................Day of........................20......
Place……………………………………………………………………………….
Signature of the authorized person(s) For and on behalf of the Bank
NOTE: The Bank Guarantee issued by a scheduled Bank shall preferably be operative at it s branch situated at Bilaspur (Chhattisgarh State) or if the issuing bank does not have an y branch at Bilaspur, then Bank Guarantee shall be preferably operative at any of its Kolk ata Branch.
NOTE: Copy of SFMS (760COV) by issuing bank should be submitted along with hard copy of the Bank Guarantee as per format provided above and subsequent amendment/extensi on vide (SFMS 767COV), if any
In case of extension of delivery period, the firms should ensure that the validity of their submitte d Security Deposit BG/PBG shall still be 03 months from the last date of the extended delivery/end of warranty period. The BG's shall be extended accordingly corresponding to the extension of deli very period.
9. PERFORMANCE BANK GUARANTEE against CAMC: (if applicable)
After completion of warrantee period the contractor/ successful bidder shall further submit performance bank guarantee equivale nt to (case specific 2.5 to 5%) of landed cost of equipment (covering validity for remaining CAMC period + 03 months) which will b e released after satisfactory execution of CAMC contract. Performance bank guarantee submitted by the bidder against the offere d equipment (i.e., Environmental tele-monitoring system) shall be released after completion of warrantee period and sub mission of PBG for CAMC. PBG may be submitted equipment wise.
10. SUBMISSION OF BANK GUARANTEE’s:
I) The Bank Guarantee issued by the issuing Bank on behalf of contractor/ supplier in favour of “South Eastern Coalfields Limited” shall be in paper form as well as issued under “Structure d Financial Messaging System” (SFMS). As such the Guarantor (BG issuing bank) shall send i nformation about issuance of this Guarantee through SFMS gateway either to the SBI, SME B ranch, Bilaspur (IFSC – SBIN0004177) or to the ICICI Bank, Vyapar Vihar, Bilaspur (IFSC- ICIC0 000282) as the case may be.
The details of Beneficiary, i.e. South Eastern Coalfields Limited for issue of BG under SFMS pl atform are furnished below:
a) State Bank of India as advising Bank of SECL :
1 | Name of the Benefi ciary and his Detail s | i | 7034(Beneficiary Det ails) | South Eastern Coalfields Limited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | State Bank of India | ||
iv | Bank Account No. | 30285470636 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank, B ranch and Address | i | Name of Bank | State Bank of India |
ii | Bank Branch Name | SME SBI Branch, Bilaspur | ||
iii | Branch Code | 4177 | ||
iv | Beneficiary Bank Bra nch IFSC | SBIN0004177 | ||
v | Beneficiary Bank Add ress | SBI, Galaxy Height, Vyapar Vihar, Bilaspur – 495001, CG |
b) ICICI Bank as advising Bank of SECL:
1 | Name of the Xxx xxxxxxxx and his Details | i | 7034(Beneficiary Det ails) | South Eastern Coalfields Limited |
ii | Area | SECL HQ, Bilaspur | ||
iii | Name of Bank | ICICI Bank | ||
iv | Bank Account No. | 028205003346 | ||
v | Department | Material Management | ||
2 | Beneficiary Bank , Branch and Add ress | i | Name of Bank | ICICI Bank |
ii | Bank Branch Name | Vyapar Vihar, Bilaspur |
iii | Branch Code | 0282 | ||
iv | Beneficiary Bank Bran ch IFSC (SFMS Field No. 7035) | ICIC0000282 | ||
v | Beneficiary Bank Address (SFMS Field No. 7036) | Surya Chambers, Plot No- A/09 Vyapar Vihar, Bilasp ur – 495001, CG | ||
vi | (SFMS Field No. 7037 ) | SECL 14625 |
NOTE: Vendors are requested to specifically advise BG issuing bank that in case they opt for ICICI Bank as benefi ciary bank, they have to mention the code ‘SECL 14265’ in SFMS field no 7037 of IFN760COV/IFN767COV so that the advised BGs could be sent to the email id tagged with the account.
11. BANNED OR DELISTED OR DEBARRED OR ‘PUT ON HOLIDAY SUPPLIERS:
Submission of offer shall be considered as acceptance by the bidder that they as well as their manufacturer (if bidder is not the manufacturer) has not been BANNED OR DELISTED OR DEBAR RED OR ‘PUT ON HOLIDAY’ by any government or quasi-government or PSU’s. Further the bidde r also undertakes by submission of their offer that they have not being debarred/settled all due s/claims on account of being defaulter L1 bidder for the tendered item.
Format for Banning /Delisting/Debarred/Put on Holiday Declaration
Bid Reference No………………………………………… Dt.……………. for supply of ……………
…………
This is to certify that we have been banned or de-listed or debarred or ‘Put on Ho liday’ by following government/quasi-Government agencies/PSUs:
We further undertake that if at a later stage it is found that the above provided i nformation is found to be false/misleading/incomplete our offer may be treated a s unresponsive and suitable penal action as per provisions of GeM Incident mana gement policy may be taken against us.
Date
Signature of Bidder Seal of the Firm
If the bidder and/or manufacturer has been BANNED OR DELISTED OR DEBARRED OR ‘PUT ON H OLIDAY’ by any government or quasi-government or PSU’s., this fact must be clearly stated, an d it may not necessarily be cause of disqualification. In this respect, the bidder/manufacturer s hall upload the same as additional document. The declaration in case of been BANNED OR DELI STED OR DEBARRED OR ‘PUT ON HOLIDAY’ shall be submitted in following format:
Name of the Organization | Period of banning (Start date and end date ) |
Further if at a later stage it is found that the above provided information is false/ misleading/ in complete their offer may be treated as unresponsive and suitable penal action as per provision s of GeM Incident management policy may be taken against them.
12. PRICE FALL CLAUSE:
If the contract holder reduces its price or sells or even offers to sell the contracted goods or se rvices following conditions of sale similar to those of the contract, at a price lower than the con tract price, to any person or organization during the currency of the contract, the contract pric e will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract be amended accordingly.
In case of parallel Rate / Running Contracts, if the price of a product is reduced for any supplier due to invocation of ‘Price Fall clause’ or any other reason, the same lower price shall also be a pplicable for the other suppliers who are having parallel RCs against the same tender. If any pa rallel RC holder does not accept the lower price, CIL shall have the right to delete the item from the scope of RC of such firm and procure the same from other existing supplier / Reserve RC hol ders.
The provisions of price fall clause will however not apply to the following:
i) Export/Deemed Export by the supplier;
ii) Sale of goods or services as original equipment prices lower than the price charged for nor mal replacement;
iii) Sale of goods such as drugs, which have expiry date;
iv) Sale of goods or services at lower price on or after the date of completion of sale/placeme nt of order of goods or services by the authority concerned, under the existing or previous Rate Contracts as also under any previous contracts entered into with the Central or State Government Departments including new undertakings (excluding joint sector companies a nd or private parties) and bodies.
NOTE:
a. The currency of contract will mean the period till completion of supply.
b. The bidder will be asked to submit a copy of the last (latest) purchase order for the tendere d / similar item(s) received by them from any Organization/ Ministry / Department of the Go vt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organi zation, along with the offer.
c. It shall be responsibility of the supplier to inform the purchaser of offer to supply / supply o f the ordered / similar item(s) at a lower rate to any Organization / Ministry / Department of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization during the currency of the contract.
d. The supplier shall submit a certificate along with the bill(s) that it has not offered to supply/ supplied the ordered / similar item(s) at a lower rate to any Organization / Ministry / Depart ment of the Govt, of India or Coal India Ltd. and/or its Subsidiaries or other PSU or any other private organization.
e. The provisions of fall clause will however not apply for purchase value up to Rs. 2.00 lakh
f. Point (b) above is not applicable in the case of renewal of Depot Agreements
13. In compliance to Restriction under rule 144(xi) of the General Financial Rules (GFRs),2017 and Order No. F/.7/10/2021-PPD(1) Dt 23.02.2023, Ministry of Finance, regarding restriction of Publi c Procurement from certain countries, Submission of offer shall be considered as acceptance by the bidder that:
a. Model Certificate for Tenders for country sharing land boundary with India:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the clause regarding restrictions on procurement from a bidder of a countr y which shares a land border with India and that they are not from such a country. The bid der further undertakes that they fulfil all requirements in this regard and are eligible to b e considered.
If the bidder (as defined in the above order) is from such a country which shares a land bo rder with India as per above order, the bidder shall submit the following certificate along with the bid:
Certificate-1: Model Certificate for Tenders in case form a country xxxxx xx land boundary with India:
"We (name of the Firm) have read the clause regarding res
trictions on procurement from a bidder of a country which shares a land border with India;
We…………….(name of the Firm) certify that (name of the Firm
) is from such a country and has been registered with the competent A uthority. We (name of the Firm) hereby certify that we fulfil al
l requirements in this regard and are eligible to be considered”.
[where applicable, evidence of valid registration by the competent Auth ority shall be attached].
b. Certificate-2 Model additional certificate by Bidders in the cases of specified ToT:
The bidder (as defined in the above order) upon submission of their offer undertakes that they have read the clause regarding restrictions on procurement from a bidder having Tra nsfer of Technology (ToT) arrangement and upon submission of their offer undertakes tha t they do not have any ToT arrangement requiring registration with the competent author ity.
If the bidder (as defined in the above order) has any Transfer of Technology (ToT) arrange ment requiring registration with the competent authority as per above order, the bidder s hall submit the following certificate along with the bid
Certificate-2 Model additional certificate by Bidders in the cases of specified ToT: "We (name of the Firm) have read the clause regarding restrictions
on procurement from a bidder having Transfer of Technology (ToT) arrangement. We……………………(name of the Firm) certify that (name of the Firm)
have Transfer of Technology (ToT) arrangement and valid registration to partic ipate in this procurement."
[where applicable, evidence of valid registration by the competent Authority shal l be attached].
NOTE1: EMD/SD/e-PBG/Performance Bank Guarantee shall be submitted in original at following ad dress:
General Manager (MM) Materials Management Dept. Post Box No- 60
Seepat Road,
Bilaspur, Chhattisgarh- 495006
NOTE2: The above terms & condition will supersede the GeM terms & condition in case of any conf lict/contradiction between two.
NOTE3: In compliance to Gazette Notification issued vide 4414 Dt. 02/11/18, South Eastern Coalfields Limited (SECL) have onboarded on TReDS platform through Receivables Exchan ge of India Limited (RXIL) platform with Member ID SO0001771 to facilitate payment to M SME Vendors through TReDS platform of RXIL.
In this regard, all MSE vendors of South Eastern Coalfields Limited (who haven’t onboarded on TReDS till date) are once again requested to onboard on the TReDS platform by registeri ng themselves on RXIL (xxxxx://xxx.xxxx.xx) for availing the benefits of TReDS platform.
NOTE4: As per GeM GTC guidelines the participation by the Seller in e-bidding shall be construed as his/her acceptance for all the Terms and Conditions as outlined in the e-bidding includi ng GTC, STC and Commercial terms of ATC. Any other terms & conditions/deviations from the current bid document offered by the seller in any form will be considered void and su bmission of offer/participation by the seller will be treated as their unconditional accepta nce to all terms & conditions outlined in the e-bidding including GTC/STC and commercial terms of ATC.
CHECK LIST OF DOCUEMNTS TO BE SUBMITTED FOR ATC (COMMERCIAL EVALUATION)
Sr N o | Description | Submitted (Ye s/No) |
1 | EMD Exemption document (Valid Udyam, Valid BIS along with coverage document for offere d item, Valid Startup certificate etc ) | |
2 | EMD submission document (BG with SFMS form issuing bank, DD) | |
3 | Make in India Certificate for bids with estimated value less than ₹ 10 crores (Self-certificate From the OEM of offered product | |
4 | Make in India Certificate for bids with estimated value more than ₹10 crores MII certificate signed by OEM of offered produce and certified by statutory auditor or cost auditor if the OEM is a company and fro x x xxxxxxxxxx Xxxx Accountant or practicing Chartered Accounta nt for OEMs other than company. | |
5 | Integrity Pact (For bid above ₹2 Cr estimated value) to be submit ted with seal and sign of bidder. | |
6 | In case the bidder/OEM of offered product is Banned Or Delisted Or Debarred Or ‘Put On Holiday- bidder shall submit certificate as per format given in commercial ATC | |
7 | In case the bidder is from a country sharing land boundary with I ndia - bidder shall submit certificate as per format given in comm ercial ATC for the same. | |
8 | In case the bidder is having Transfer of Technology (ToT) arrange ment - bidder shall submit certificate as per format given in com mercial ATC | |
9 | GST certificate for Vendor code creation | |
10 | PAN Card for Vendor code creation | |
11 | Bank mandate for Vendor code creation | |
12 | Cancelled Cheque for Vendor code creation |
B. ADDITIONAL TERMS & CONDITIONS (TECHNCIAL)
Eligibility criteria (for OTR Tyres/ Non-OTR Tyres less than 85T capacity dumpers and Graders, Wh eel Dozers, Loaders, Cranes etc. for different OCMs of SECL)-
"OEM/OES of the equipment model for which the tendered item(s) is (are) applicable / OPM or Pro
ven Sources or Start-up or MSE of tendered item(s)/ similar item(s) are eligible to quote in the te nder”.
· Bidder has to clearly mention their claimed status in the subject bid whether quoted as OE M/ OES/ OPM/ authorized distributor or dealer or agent of OPM/ Proven source/ Start-ups/ M SE.
· Bidder should submit/upload valid & relevant documents, duly self-attested, required as pe r eligibility/proveness criteria, in support of their claimed status in the subject bid.
· Bidder claiming their status as Start-ups/ MSE firm, has to submit/upload 'Proforma for Equi pment and Quality Control' (as per attached Annexure-2) with all necessary information & v alid documents, duly self-attested.
· The definition of OEM, OES, OPM, Proven Sources, Start-ups, MSEs and Relaxation norms fo r Startups/MSEs regarding prior experience – turn over criteria are as mentioned below:
OEM: Means Original Equipment Manufacturer.
OES: Means authorized supplier of Original Equipment Manufacturer. Only those firms who have the current authorization and / or technical collaboration of OEM for supply of their equipm ent and providing technical services would be treated as OES.
OPM – Means Original Parts Manufacturer falling under the following categories:
1. The original manufacturers of assemblies, sub-assemblies, or components of the origin al equipment.
2. The original manufacturers of spares parts/ items of assemblies, sub-assemblies or co mponents of the original equipment.
The status of a manufacturer as OPM will be determined on fulfilling any one of the following crit eria:
1. On submission of the following documents by OPM:-
a. Self-certificate, of being manufacturer of the Assemblies/ Sub-assemblies/ Components, etc.
b. Self-certified copies of Purchase Orders in support of proof of having supplied to OEM or copy of an Agreement of the OEM with OPM, for the above items.
c. Self-certified copy of performance certificate from the end user to assess the proven-nes s credibility of the OPM based on the following criteria: -
“Assemblies/ sub-assemblies/ components and their spares /etc. offered by the OPM mus t have been supplied in the past to CIL / subsidiary companies or other PSUs / Govt. depa rtments/Private organizations and these should have performed satisfactorily for a perio d of not less than one year from the date of fitment/ commissioning”.
If the above-mentioned declaration/ information/ documents submitted by the OPM are subs equently found false or forged/ tampered in any way, the total responsibility shall lie with th e OPM and CIL/ Subsidiary companies shall reserve the full right to take suitable penal action as may be deemed fit including banning of business, apart from forfeiture of EMD, Security D eposit etc.
OR,
2. The manufacturer whose supplied assemblies/ sub-assemblies/ components to the OEM, hav e been declared fitted on the equipment by the OEM. In such cases, documents mentioned un der 1(a), 1 (b) and 1(c) above are not required for declaring them as OPM.
OR,
3. The manufacturer whose supplied assemblies/ sub-assemblies/ components were found fitte d on the equipment at the time of physical verification by the Committee. In such cases, docu ments mentioned under 1(a), 1(b) and 1(c) above are not required for declaring as OPM.
Once OPM has been identified, no documents related to the identification are required to be sub mitted by the OPM in each separate procurement case.
In case the performance of two consecutive supplies made by the OPM in a subsidiary company i s not found satisfactory, its name will be deleted from the list and the said OPM after issue of a notice will not be considered for further issuance of enquiry.
If the OPM does not supply directly to CIL as a matter of its corporate policy, it may nominate di
stributor/ dealer/ agent for a particular Subsidiary company and on such authorization, procurem ent may be made from such authorized distributor/ dealer/ agent.
NOTE: In case the OEM/OES/OPM of HEMM do not supply directly to SECL due to its policy and di vert the tender to its authorized dealer/ agent, the authorization letter issued should man datorily contains the following in addition to the existing proforma: -
i. Modified part No., if any, against the tendered items. In case there is no modification i n part no., the same should be certified against the NIT.
ii. A certificate, certifying the nature of tendered items as Indigenous/ Imported.
iii. Undertaking of responsibility towards the reasonableness of price quoted by its auth orized dealer.
Proven Sources: Means sources who have manufactured and supplied the tendered item(s) / simi lar item(s) in the past to CIL /subsidiary companies or other PSUs/Government Departments/Gov ernment Organizations /Private Organizations, these items have performed satisfactorily for a p eriod of not less than one year from the date of fitment/commissioning or in case of goods whos e life is less than one year, have performed satisfactorily as per the provisions of supply orders s ubmitted along with the offer.
Proven-ness Criteria for Proven Sources: The offered items shall be considered proven provided that the tendered item(s) / similar item(s) have been supplied during the last 05 (five) years fro m the date of tender opening, against orders of CIL and its subsidiaries, other PSUs, Governmen t Departments and private organizations, and their performance has been found satisfactory.
If the tyre has been supplied to any of the Subsidiaries of Coal India Ltd., the bidder has to subm it the Performance Certificate of the latest supply from the user subsidiary. In case the tyre has not been supplied in Coal India Ltd, Performance certificate of tyres supplied in any other Indust ry in India has to be submitted by the bidder. In case the tyres have not been supplied in India, a n undertaking for the same will have to be submitted with the bid. In this case, the bidder has to submit the proof of supply of the quoted tyres in any other country (-ies) along with Performanc e Certificate issued by the purchaser. This will be in addition to Performance Report submitted b y the bidder as per requirement of provenness criteria.
Definition of similar item(s): The item(s) having same NIT specification or higher specification / r atings/ versions etc. will be considered as similar item(s).
In case Manufacturer / Bidder claims proven-ness of the offered product on the basis of past sup ply made in other subsidiary companies of CIL or other PSUs / Govt. departments/Private organiz ations and quoted under the category of OPM in respect to above mentioned criteria at point 1(a
), 1(b) and 1(c) under OPM Category or Proven Sources and not in a position to submit satisfacto ry performance certificates from the end users, then bidder shall submit a self-certificate in the following format, along with Proof of Payment against the Purchase Order(s)/ Rate Contract(s):-
“The items covered in the purchase order(s)/rate contract(s) copies enclosed with their offer hav e been fully executed and have performed satisfactorily as per the provisions of respective purc hase order(s)/rate contract(s) and all the complaints/claims(s) lodged by the purchaser, in any, h ave been attended to and no complaints/claims(s) are pending.”
In case, any specific purchase order(s) has/have not been fully executed and any complaint/clai m is pending, then details of such cases to be categorically mentioned with the reasons thereof so that decision making is in clear perspective without any hidden facts in the subject matter.
The authenticity of the self-certificate as well as other documents submitted/ uploaded by the bi dder will solely be their responsibility and appropriate action will be taken by CIL/Subsidiary Co mpany, if it is subsequently found to be misleading/false/forged.
However, the purchaser reserves the right to obtain the performance directly from the end user of the item/product.
Start-ups and Micro & Small Enterprises (MSEs):-
Start-ups means an entity, incorporated or registered in India not prior to ten years, with annual
turnover not exceeding Rs 100 Crores in any preceding financial year, working towards innovati on, development or improvement of products or processes or services, or if it is a scalable busin ess model with a high potential of employment generation or wealth creation. Provided that suc h entity is not formed by splitting up or reconstruction of business already in existence. Provide d also that an entity shall cease to be a startup if its turnover for previous financial years has ex ceeded Rs 100 Crores, or it has completed 10 years from the date of incorporation / registration. In order to avail benefits provided to Startups, the entity is to be recognized by DPIIT [GSR No. 1 27E dated 19.02.2019 of Gazette of India].
The Start-ups are normally micro & small Enterprise which may not have a track record. They wil l have technical capability to deliver the Goods & Services as per prescribed technical & quality specifications and may not be able to meet the qualification criteria relating to prior experience
/ prior turn over.
Micro & Small Enterprises (MSEs): -Definition of MSEs shall be as per public procurement policy f or Micro and Small Enterprises Order, 2012 dated 23.03.2012 with subsequent amendments, if a ny
Relaxation of norms for Start-ups & MSE’s regarding prior experience - turn over criteria.
The prior experience and turnover criteria are not applicable for Start-ups & MSEs in the tender.
Against the tender, if bidders in their offer have submitted documents to prove the Startup/MSE status for the tendered item without certificate towards quality, assurance and capability from s ome authority like MSME, NSIC, etc., the TIA, if needed, may assess the techno-commercial capa bility of the vendors to manufacture and deliver goods as per the prescribed quality and technic al specification before awarding contract to them. For this purpose, a 'Proforma for Equipment a nd Quality Control'(as per Annexure-2) has to be enclosed in the tender documents and such MS Es/ Startups should be asked to submit the details of plant & machinery, quality control arrange ments, etc., in the above proforma along with their bids for verification of their technical capabil ity. After opening of bids, the verification of technical capability may be done by the concerned Technical Department immediately without any undue delay so that it is available for considerati on at the time of evaluation/ processing of offers.
It should be ensured that the designated technical authority from whom the technical capability report is being called, is furnished with copy of the enquiry, the details of equipment, quality co ntrol, manpower availability, compliance/ deviation statements and any other relevant particular s related to manufacturing/supply of the item as furnished by the firm(s) along with their tender
.
If required, a techno-commercial team of the organization may visit the manufacturing unit of th e vendor without any undue delay for quick finalization of tenders.
In case there is deficiency in technical capability of the firm, the same is to be communicated to them by TIA for improvement in the quality of their product for future tenders and clearly indica te that their offer cannot be considered for relaxation against the tender in question to avoid an y future complications. The issues relating to technical capability may be decided by the Head of the Technical Department.
If favorable technical capability reports obtained earlier on such firms for supply of the item in q uestion as per the required specification is available, these may be considered for granting relax ation to the criteria of prior experience and prior turnover provided date of such reports are not more than one year from the date of opening of bids.
If bidders have submitted documents to prove the Startup/MSE status for the tendered item and their products are ISI marked/DGMS approved/Proven in CIL or its Subsidiary companies/Proven product of the ancillary unit of a Subsidiary Company of CIL, they will be required to submit the f ollowing applicable related documents, digitally signed ( for documents submitted on e-procure ment portal)/ self-certified (for documents submitted in modes other than e-procurement portal)
, for relaxation from the criteria of prior experience and prior turnover:
· Valid BIS marking license for the quoted items.
OR
· Rate contract issued by CIL / its subsidiary companies for the quoted items.
OR
· Valid DGMS Approval certificate for the quoted items.
OR
· Proven Ancillary certificate issued by the subsidiary companies for the quoted items.
The document(s)/ certificate(s) furnished by the bidder for ISI markings or DGMS approval for an y relaxation should be valid on date of tender opening and a copy of such document(s)/ certificate valid on date of supply, self-certified, must accompany their bills(s).
If the documents are related to the OEM or principal, the self-certification of OEM or principal sh all also be required.
NOTE-
1. Joint Inspection Format of OTR Tyre is attached as Annexure ‘1’.
2. 'Proforma for Equipment and Quality Control' is attached as Annexure ‘2’.
NOTE: The above terms & condition will suspend the GeM terms & condition in case of any conflict
Annexure-1
JOINT INSPECTION FORMAT OF OTR TYRES
Subsidiary ………………………………..
……………..
Manufacturer……………………........
………………
Tyre Size…………………………………..
………………..
Original Tread Depth………………..
………….
Date Of Inspection……………………
………...
Project………………………………………………
P.O Ref No…………………………………………
Tyre Type…………………………………………
Recommended Inflation Pressure…………
Date of Receipt at Consignee Store………
(*) indicate tyre condition & details of premature failure if any, with date of rem oval
General condition of Haul Road
………
General conditions of Loading/Dumping area
…………
General remarks reason of failure
………
…………………………………………………
………………………………………………
…………………………………………………
……………………….
Xxxxxxx I/c Tyre Section
…………………………….
Sectional Head (Excv)
……………………….
Manufacturer’s Representative ge
…………………………….
Excv – Xxxx In char
/ contradiction between two
Xxxx X . No. | M/c No. & T yre Positio n | Date of Fit ment | Inflation Pres sure during in spection | Hours Ru n | Balance T read Dept h | Remarks (*) |
Distribution:
1. General Manager (Excv)-HOD, SECL
2. General Manager (MM0-HOD, SECL
3. GM(Excv)/Staff Officer, Concerned Area
PROFORMA FOR EQUIPMENT AND QUALITY CONTROL
Annexure-2
Reference: SECL Tender No. Date for supply of
1. Name and Address of the Firm
2. a) Telephone No. office/factory/works
b) Fax No. / E-mail ID
3. Location of manufacturing works/factories owned by the firm (documentary evidence of ow nership must be produced).
4. Brief description of the factory (i.e. area covered accommodation, Department into which it is divided, laboratory etc.)
5. Details of plant and machinery erected and functioning in each department (monographs a nd description pamphlets) be supplied if available.
6. Whether the process of manufacture in the factory is carried out with the aid of power or without it.
7. Process Flow Chart for the whole manufacturing process of the tendered item
8. Details and stocks of raw materials held.
9. Production Capacity of items quoted for with the existing plants and machinery
(a) Normal
(b) Maximum
10. Details of Quality Assurance Plan and Quality Control infrastructure such as laboratories etc
.
11. (a) Details of technical supervisory staff in-charge of production and quality control.
(b) Skilled labour employed.
(c) Unskilled labour employed
(d) Maximum number of workers (skilled and unskilled) employed on any day during 18 mo nths preceding the date of application.
12. Whether stores were tested to any standard specification, if so, copies of original test certif icate should be submitted in duplicate.
(Signature of Tenderer)
NOTE: Details against Sl nos. 5 to 12 need be restricted to the extent they pertain to the items under reference
.
2.2 Buyer Added Bid Specific ATC:
Buyer uploaded ATC document Click here to view the file .
2.3 Generic:
Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here to view the file
2.4 Generic:
OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.
2.5 Generic:
Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates (whichever is lower), subject to the maximum of quoted GST %.
2.6 Generic:
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers can match and verify the Data Sheet with the product specifications
offered. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection. 2.7 Generic: Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. 2.8 Generic: 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer. 2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer. 3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally liable and responsible to buyer together with the assignee/ sub- contractor, for and in respect of the due performance of the Contract and the Sellers obligations there under. 2.9 Generic: Without prejudice to Xxxxx’’s right to price adjustment by way of discount or any other right or remedy available to Buyer, Buyer may terminate the Contract or any part thereof by a written notice to the Seller, if: i) The Seller fails to comply with any material term of the Contract. ii) The Seller informs Buyer of its inability to deliver the Material(s) or any part thereof within the stipulated Delivery Period or such inability otherwise becomes apparent. iii) The Seller fails to deliver the Material(s) or any part thereof within the stipulated Delivery Period and/or to replace/rectify any rejected or defective Material(s) promptly. iv) The Seller becomes bankrupt or goes into liquidation. v) The Seller makes a general assignment for the benefit of creditors. vi) A receiver is appointed for any substantial property owned by the Seller. vii) The Seller has misrepresented to Buyer, acting on which misrepresentation Buyer has placed the Purchase Order on the Seller. 2.10 Scope of Supply: Scope of supply (Bid price to include all cost components) : Only supply of Goods 2.11 Certificates: Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the Bid document, ATC and Corrigendum if any. 2.12 Forms of EMD and PBG : Bidders can also submit the EMD with Account Payee Demand Draft in favour of South Eastern Coalfields Ltd. payable at Bilaspur, Chhattisgarh . Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date. |
नोट: यह िसgटम जनरेटेटेेड फाइल है।ै। कोई हgताUर क आवsयकता नह? है।ै। इस दgतावेṆेṆ का िJंटंट आउट भगुुगतान/लेने देेन उ5ेेsय केे िलए माय नह? है।ै। Note: This is system generated file. No signature is required. Print out of this document is not valid for payment/ transaction purpose. |